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HomeMy Public PortalAbout19910626 - Minutes - Board of Directors (BOD) Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 91-20 REGULAR MEETING BOARD OF DIRECTORS June 26,____1991 MINUTES I . ROLL CALL President Nonette Hanko called the meeting to order at 7 : 34 p.m. Members Present: Ginny Babbitt, Richard Bishop, Katherine Duffy, Nonette Hanko, Teena Henshaw, and Robert McKibbin. Member Absent: Betsy Crowder. Personnel Present: Herbert Grench, Craig Britton, Jean Fiddes , John Escobar, Stanley Norton, and Maryly Dole. II . APPROVAL OF MINUTES June 1 , 1991 Motion: T. Henshaw moved that the Board approve the minutes of June 1 , 1991 . R. McKibbin seconded the motion. The motion passed 6 to 0 . June ll , 1991 Motion: G. Babbitt moved that the Board approve the minutes of June 11 , 1991. R. McKibbin seconded the motion. The motion passed 6 to 0 . June 12, 1991 Motion: G. Babbitt moved that the Board approve the minutes of June 12, 1991 . R. McKibbin seconded the motion. The motion passed 6 to 0 . III . WRITTEN COMMUNICATION M. Dole stated that the Board received a written communication dated June 21, 1991 from Albert Augustine, Jr . of the Santa Clara County Grand Jury, Superior Court Building, San Jose enclosing the final report on Investigation of Public Access to the Mt. Umunhum Area of Sierra Azul Preserve. N. Hanko requested that the Board defer considering the District ' s response to the report until later in the meeting when S . Norton could comment on the response procedure to the Grand Jury. IV. ORAL COMMUNICATIONS There were no oral communications . V. ADOPTION OF AGENDA N. Hanko stated that the agenda was adopted by Board consensus . R-91-20 Page 2 VI . PUBLIC HEARING A. Adoptio Property n-o-f-Amen-dment to Legal Description for Proposed Ringo Addition to the Sierra Azul Omen Space_ Preserve (Report R-91-78 dated June 18 , 1991) C. Britton stated that the resolution previously adopted by the Board included an error in the legal description involving the Ringo property addition. He said legal counsel recommended that a public hearing be held to amend the resolution, allowing the opportunity for John Ringo, or his representatives , and Judith Dorsa, or her representatives , to appear at this public hearing to comment on the amendment to the legal description. N. Hanko declared the Public Hearing open at 7 : 41 p.m. She asked if Mr. Ringo or his representatives and Ms . Dorsa, or her representatives wished to address the Board. Neither Mr. Ringo, Ms . Dorsa, or their representatives were present. Motion: R. Bishop moved that the Board declare the Public Hearing closed at 7 : 42 p.m. K. Duffy seconded the motion. The motion passed 6 to 0. Motion: R. Bishop moved that the Board adopt Resolution 91-26 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Amendment to Legal Description for Proposed Ringo Property Addition to the Sierra Azul Open Space Preserve. K. Duffy seconded the motion. The motion passed 6 to 0 . VII . BOARD BUSINESS A. Adoption of Benefit Revisions in District ' s Fringe Benefit Plan for Non-Represented Employees (Report R-91-76 dated June-17 , 1991) J. Fiddes stated that staff recommended the adoption of the following revisions to the fringe benefit plan for non- represented employees : 1 . Setting the base single medical premium coverage rate at $154 . 13 per month and the base family medical premium coverage rate at $354 . 41 , effective July 1 , 1991 . 2. Authorizing payment of any additional rate increase amount above contribution levels currently paid by any non-represented employee from July 1 , 1991 through September 30, 1991 . 3. Amending the Board-adopted District Fringe Benefit Plan policy to include basic vision care coverage. She stated that staff has the opportunity to change health plans at the time of open enrollment (September R-91-20 Page 3 1991) . G. Babbitt inquired as to the response of staff to these revisions . J. Fiddes stated that no objections were voiced at the staff meeting held to discuss the changes . Motion: R. Bishop moved that the Board adopt the Benefit Revisions in District ' s Fringe Benefit Plan for Non-Represented Employees contained in the staff report. R. McKibbin seconded the motion. The motion passed 6 to 0 . B. Adoption of the Catastrophic Leave Program for All District Employees (Report R-91-77 dated June_17 l) _, 199 J. Fiddes stated that the Catastrophic Leave Program is designed to help employees who need to be off work for an extended period of time due to a catastrophic illness or accident, thus reducing the financial impact of their situation. N. Hanko stated that she thought employees who donated time and wanted to be reimbursed for time not used, should be able to receive the time back. H. Grench stated that this is not feasible because of the administrative hassle involved to pro-rate time not used to all donating employees . J. Fiddes stated that employees concerned about reimbursement could donate in smaller increments . Motion: R. McKibbin moved that the Board adopt the Catastrophic Leave Program for all District Employees . T. Henshaw seconded the motion. The motion passed 6 to 0 . C. Amendments to Rules of Procedure (Report R-91-62 dated June i-8—, 1991) Referring to amending Section 1 . 45 of the Rules of Procedure, H. Grench stated that open space management staff requested that there be more time allowed for draft responses to written communications , as some responses require more preparation time to answer appropriately, and currently there is not enough time allowed. He said the amendment would change the current Wednesday deadline date to Tuesday, allowing an additional day for preparation. He noted that it also allows that if , in the opinion of the general manager, a written communication should not be distributed with the agenda as there was insufficient time to prepare a draft response, the communication would be distributed no later than at the forthcoming Board meeting. Referring to amending Section 2 . 60 of the Rules of Procedure, H. Grench stated that the amendment would allow the general manager to determine that it is in the District ' s best interest to acquire the property directly without prior Board authorization in the case where a property is valued less than $25, 000 , and when there is threat that a property might be lost if such action was not taken. Motion: R. McKibbin moved that the Board adopt Resolution R-91-20 Page 4 91-27 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Amending Section 1 . 45 of the Rules of Procedure . G. Babbitt seconded the motion. The motion passed 6 to 0 . Motion: R. McKibbin moved that the Board adopt Resolution 91-28 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Amending Section 2 . 60 of the Rules of Procedure . G. Babbitt seconded the motion. The motion passed 6 to 0 . D. Final Adoption of the Preliminary Use and Management Plan for the Gastronics Incorporated Property Addition to the Mt. Umunhum Area of Sierra Azul Open Space Preserve (Report R- 91-73 dated June 17 , 1991) Motion: K. Duffy moved that the Board adopt the Preliminary Use and Management Plan for the Gastronics Incorporated Property Addition to the Mt . Umunhum Area of Sierra Azul Open Space Preserve, including the naming, as contained in report R-91-54 , and indicate its intention to withhold the property from dedication as public open space at this time. R. McKibbin seconded the motion. The motion passed 6 to 0 . E. Final Adoption of the Preliminary Use and Management Plan for Deka Associates Property Addition to the Long Ridge Open Space Preserve (Report R-91-74 dated June 17 1991) Motion: K. Duffy moved that the Board adopt the Preliminary Use and Management Plan for the Long Ridge Property Addition to the Long Ridge Open Space Preserve, including the naming, as contained in report R-91-50 , and indicate its intention to dedicate the property as public open space . R. McKibbin seconded the motion. The motion passed 6 to 0 . F. Final Adoption of the Preliminary Use and Management Plan for the Peninsula Open Space Trust Property Addition to the Cathedral Oaks Area of Sierra Azul Open S_pac_p Preserves (Report R-91-72 dated June _ll-, 1991) Motion: K. Duffy moved that the Board adopt the Preliminary Use and Management Plan for the Peninsula Open Space Trust Property Addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, including the naming, as contained in report R-91-55, and indicate its intention to dedicate the property as public open space. R. McKibbin seconded the motion. The motion passed 6 to 0 . R-91-20 Page 5 G. Final Adoption of the Preliminary Use and Management Plan for the Johnson Propert_y__Addition to the Purisima Creek Redwoods Open Space dated June14 , 1991) Motion: K. Duffy moved that the Board adopt the Preliminary Use and Management Plan for the Johnson Property Addition to the Purisima Creek Redwoods Open Space Preserve, including the naming, as contained in report R-90-83 , and indicate its intention to dedicate the property as public open space. R. McKibbin seconded the motion. The motion passed 6 to 0 . H. Scheduling of July 9 Special Meeting (Report R-91-75 dated June_17_, 1991) N. Hanko recommended that the Board schedule a Special Meeting for Tuesday, July 9, 1991 at Romic Chemical Corporation in East Palo Alto, and proposed that the Board reconvene at the main office at 9 : 00 p.m. to discuss personnel matters in closed session. Motion: R. Bishop moved that the Board schedule a Special Meeting on July 9 , 1991 beginning at 6 : 30 p.m. at Romic Chemical Corporation in East Palo Alto. R. McKibbin seconded the motion. The motion passed 6 to 0 . VIII . INFORMATIONAL REPORTS N. Hanko stated that T. Henshaw is the new principal at the Duveneck School in Palo Alto. C . Britton stated the R. Blanchard will be leaving the District , but will stay on for two days a week until the end of the year to help with the completion of the design of the new office building. C . Britton and J. Escobar discussed placement of a barricade to close off the trail at Fremont Older Open Space Preserve that had been constructed without District permission on the preserve. H. Grench passed out the League of Women Voters report on regional governance , a publication about the Bay Vision 2020 Report, and a brochure about Open Space America. He reviewed information on special districts and distributed Santa Clara County Local Agency Finance Task Force information. H. Grench discussed the status of the Assembly Bill 1836 and Senate Bill 164 . H. Grench stated that the Town of Portola Valley has sent the donation of $113 , 819 . 42 , its entire open space fund. J . Escobar reported on a single bicycle accident at Fremont Older R-91-20 Page 6 Open Space Preserve involving an 8-year old boy. He stated that ranger Patrick Congdon had received a full medical release and would be returning to field duty on Monday, July 1 . S . Norton discussed his opinion of the Santa Clara County Grand Jury Report. N. Hanko requested that staff prepare a response to the Grand Jury for Board consideration. She also requested that a response to the Almaden Valley Magazine article regarding Mt. Umunhum be prepared in the same manner for Board consideration. VIII . CLAIMS Motion: R. Bishop moved that the Board approve Revised Claims 91-12, dated June 26 , 1991 . T. Henshaw seconded the motion. The motion passed 6 to 0. X. CLOSED SESSION S . Norton announced that litigation matters to be discussed in Closed Session fell under Government Code Section 54956 . 9 (a) , MROSD v. Vidovich. C. Britton announced the acquisition matters to be discussed in Closed Session: 1) Santa Clara County, APN 558-01-022 , Owner Linda Olivier, Negotiator - Carol Payne; and 2) San Mateo County, APN 78-270-010, -020 , -030, Owner - Albert Wool et ux. ; Negotiator - Bill Sigler. N. Hanko announced that personnel matters would be discussed in Closed Session. The Board recessed to Closed Session at 9:25 P.M. Xi . ADJOURNMENT The meeting was adjourned at 11 : 41 P.M. Maryly Dole Recording Secretary CORRECTIONS TO THE MINUTES OF JUNE 26, 1991 II. APPROVAL OF MINUTES June 26 , 1991 B. Crowder said item E on page 9 under Motion should read "Deka Property Addition" , not "Long Ridge Property Addition" . Motion: K. Duffy moved that the Board approve the minutes of June 26 , 1991 as corrected. G. Babbitt seconded the motion. The motion passed 6 to 0 .