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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 91-22
REGULAR MEETING
BOARD OF DIRECTORS
July 10, 1991
MINUTES
I . ROLL CALL
President Nonette Hanko called the meeting to order at 7 : 35 P.M.
Members Present : Katherine Duffy, Nonette Hanko, Richard Bishop,
Robert McKibbin, Teena Henshaw, Ginny Babbitt, and Betsy Crowder.
Personnel Present : Herbert Grench, Craig Britton, Jean Fiddes ,
Mary Hale , John Escobar, Michael Foster, and Emma Johnson.
II . PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was #ied by Girl Scout Troop 630 of Los
Gatos .
III . APPROVAL OF MINUTES
June 25, 1991
Motion: G. Babbitt moved that the Board approve the minutes of
June 25, 1991 . R. McKibbin seconded the motion. The
motion passed 7 to 0 .
IV. WRITTEN COMMUNICATION
E. Johnson stated there were no written communications.
V. ORAL COMMUNICATIONS
Matt Ken, 13130 Skyline Boulevard, Woodside , representing the
rangers and Warren Phillips , 266 W. Campbell Avenue, Campbell ,
representing the open space technicians and equipment mechanic
operator expressed to the Board their views and reactions
regarding the thefts and use of a surveillance camera at the
Rancho San Antonio Ranger Office.
N. Hanko said that the matter would be pursued by the Board under
personnel matters during the evening ' s closed session.
V1 . ADOPTION OF AGENDA
N. Hanko stated that the agenda was adopted by Board consensus .
VII . BOARD BUSINESS
A. Strategic Planning Workshop Follow-Up (Report R-91-83 dated
July 2 , 1991)
Geoffrey Ball reviewed his memo on results of the Strategic
Planning Workshop and accompanying flow chart (attached) and
stated that the goal is to use results from the last
workshop and staff ' s additional information to make key
policy choices regarding the next five years in a way that
staff has a clear sense of Board direction, timing for
201 San Antonio Circle,Suite C-1 35 • Mountain View,California 94040 • Phone:(415)949-5500 • FAX:(415)949-5679
General Manager:Herbert Grench Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop
Meeting 91-22 Page 2
various options , and that the desired allocation of
resources provides direction for the organization and so
that the District continues to meet its policy objectives to
provide open space for the community.
LAND PURCHASE PRIORITY DETERMINATION (1-10)
R. McKibbin noted that two fundamental elements are apparent
in the objectives: funding and internal reorganization. T.
Henshaw added that another important issue is how
acquisition priorities will be determined. R. Bishop stated
his opinion that , while land purchase priority determination
is important , it is not as urgent as previously charted. K.
Duffy agreed with his assessment .
N. Hanko noted that the Board may need to examine whether
the present policy is still. going to be used or whether the
Board desires a new process , adding that action on this
policy would not take a lot of time but would require staff
time to report to the Board on various alternatives .
R. McKibbin said acquisition will have to be more strategic
because of limited funds , and that the Board should give
more direction and input to staff on acquisition priorities .
R. Bishop, T. Henshaw, and G. Babbitt agreed that the Board
should be more involved in acquisition decision-making.
R. McKibbin suggested that staff be directed to report to
the Board on possible solutions to the land acquisition
priority question based on the foregoing discussion.
H. Grench said that staff could report back to the Board at
the first meeting in September.
STATEWIDE FUNDING SOURCES and SUPPLEMENTAL LOCAL FUNDING
MEASURE (1-2 and 1-1)
N. Hanko reported that the Board ' s Finance Committee is
studying possible new funding and that the committee can be
charged with evaluating proceeding with a survey to
ascertain if the public will support additional funding.
Following discussion, the Board agreed that immediate action
is essential and the sequence should be that the Finance
Committee should develop a strategy for the survey and make
recommendations to the Board in September, followed in
October by political liaison by staff and Board, building
support for the District , and a decision whether to have a
June or November ballot measure.
ORGANIZATIONAL STRUCTURE (3-2)
H. Grench reported reorganizational issues are coming into
Meeting 91-22 Page 3
focus and will be addressed within the next month or two and
that he estimates that putting the organizational changes
into place will take six months . The Board agreed to
schedule a Board-manager workshop on roles ,
responsibilities , and relationships within the organization.
Motion: N. Hanko moved that the Board schedule a Special
Meeting on Thursday, July 25, 1991 from 3 P.M. to
10 P.M. for a Board-manager workshop. R. McKibbin
seconded the motion. The motion passed 7 to 0.
COMPREHENSIVE PUBLIC OUTREACH COMMUNITY PROGRAM (4-2)
H. Grench said staff would like the Board to decide whether
it wants to strengthen District public outreach in the long
term and suggested a workshop may be needed to reach a
decision. N. Hanko agreed that a workshop is needed and
that the public, docents , and volunteers should be included.
October was selected for the workshop.
COMPREHENSIVE RISK MANAGEMENT PROGRAM (3-10 , 12)
J. Fiddes said the District has a risk management program
established and is in the process of refining it . The Board
agreed that the item was not an immediate priority and
requested that staff report to the Board sometime in the
first half of next year regarding the status of the program.
LEVEL OF STEWARDSHIP (3-1)
The Board discussed having a workshop to discuss the level
of stewardship of planning and operations sections . J.
Escobar said it is important to complete the discussions
before the budget process begins . Target dates for the
workshops were set for January, 1992 for operations and
March, 1992 for planning. Discussion followed regarding
land management funding. T. Henshaw suggested that the
Budget Committee develop guidelines on percent of budget
allocated to land management-stewardship. R. McKibbin said
the committee will have a report for the Board in November
or December.
ACQUISITION OUTSIDE DISTRICT (1-11)
This item was dovetailed into the land purchase priority
category.
The Board recessed at 10:20 P.M. and reconvened at 10: 37 P.M.
B. Request by Redwood City Redevelopment Agency (Report R-91-85
dated June 28 , 1991 )
H. Grench reported that the Redwood City Redevelopment
Agency has requested subordination in connection with a
planned bond issue and that it is his opinion that there is
Meeting 91-22 Page 4
sufficient debt coverage from anticipated agency revenue to
cover the agency' s payments to the District . He added that
if the city does not make payments to the District in a
given year, the debt would still be owed and that the amount
due would be less than $10 , 000in any one year. M. Foster
noted that the note issue would be insured and supported the
general manager ' s recommendation.
Motion: R. McKibbin moved that the Board approve the
request for subordination of the District ' s share
of the tax increment from amendment number two of
the Redwood City Redevelopment project number two
for the purpose of a $20 , 000 , 000 note issue by the
redevelopment agency and city. T. Henshaw
seconded the motion. The motion passed 7 to 0.
C . Proposed Olivier Property Addition to the Cathedral Oaks
Area of Sierra Azul Open Space Preserve (Report R-91-82
dated June 27 , 1991)
C . Britton showed the location of the proposed addition on
the map, noting the developable one-acre parcel is near the
Sierra Azul Open Space Preserve and is surrounded by private
land. He said the purchase price would be $15, 000 and added
that staff recommends withholding the property from
dedication at this time.
Motion: K. Duffy moved that the Board adopt Resolution 91-
29, a Resolution of the Board of Directors of the
Midpeninsula Regional open Space District
Authorizing Acceptance of Purchase Agreement ,
Authorizing Officer to Execute Certificate of
Acceptance of Grant to District , and Authorizing
General Manager or Assistant General. Manager to
Execute Any and All Other Documents Necessary or
Appropriate to Closing of the Transaction (Sierra
Azul Open Space Preserve - Lands of Olivier) . R.
McKibbin seconded the motion. The motion passed 7
to 0 .
Motion: K. Duffy moved that the Board tentatively adopt
the Preliminary Use and Management Plan
recommendations in the report , including naming
the property as an addition to the Cathedral Oaks
Area of Sierra Azul Open Space Preserve, and
indicate its intention to withhold the property
from dedication as public open space at this time .
R. McKibbin seconded the motion . The motion
passed 7 to 0.
Meeting 91-22 Page 5
D. Proposed Modifications in Associate Open Space Planner and
Supervising Ranger Job Specification and SalaryRanges
1
(Reports R-91-81 dated July 1 , _,
8, 1991) _ 991 and R-91-86 dated July
N. Hanko noted report R-91-86 dated July 8 , 1991 corrected
the Associate Open Space Planner new salary range listed in
report R-91-81 .
Motion: R. McKibbin moved that the Board approve the
modifications in the associate open space planner
job specification, approve a five-point special
adjustment increase in the associate open space
planner and supervising ranger salary range,
retroactive to April 1 , 1991 . B. Crowder seconded
the motion. The motion passed 7 to 0.
E. Facsimile Signature Agreement for First Interstate Bank of
California (Report R-91-79 dated June 24 , 1991)
Motion: K. Duffy moved that the Board adopt Resolution 91-
30 , a Resolution of the Board of Directors of the
Midpeninsula Regional open Space District
Authorizing Facsimile Signature Agreement. T.
Henshaw seconded the motion. The motion passed 7
to 0.
F. Scheduling of July 17 Special Meeting (Report R-91-80 dated
June 26, 1991)
N. Hanko noted that the Board will also have a Board-manager
workshop in open session as part of the July 17 meeting
following the logo workshop. She said that because of the
6 :00 P.M. start , dinner would be provided for the Board.
Motion: N. Hanko moved that the Board schedule a Special
Meeting for Wednesday, July 17 , 1991 at 6: 00 P.M.
at the District office for the purpose of holding
a graphic design-color workshop followed by a
Board-manager workshop. R. McKibbin seconded the
motion. The motion passed 7 to 0.
VIII. INFORMATIONAL REPORT
J. Escobar reported two solo bike accidents on the Whittemore
Gulch Trail at El Corte de Madera Open Space Preserve and Fremont
Older Open Space Preserve and a case of heat exhaustion at El
Corte de Madera Open Space Preserve.
J. Escobar reported on current recognition activities for
District volunteers and potential volunteer activities .
Meeting 91-22 Page 6
H. Grench announced that Richard Bolanos is now part of the new
firm of Whitmore, Johnson & Bolanos and showed the Board the new
Ridge Trail Guides .
H. Grench reported that the hearing on Senate Bill 164 , the South
County Open Space District measure, has been rescheduled to
Monday, July 15.
H. Grench announced that it appears there will not be a quorum of
the Board available for the August 28 Regular Board Meeting. He
reported that he and C . Britton met with Bob Beyers, David Knapp,
and Lee Bowman regarding Los Gatos Redevelopment Project to
explore creative ideas to address the town ' s redevelopment
process and the District ' s interests.
IX. CLAIMS
Motion: R. Bishop moved that the Board approve Revised Claims
91-13 dated July 26 , 1991 . R. McKibbin seconded the
motion.
Discussion: C. Britton explained that Claim 922 to
Salvatore V. Carilli is prepayment of the Carilli note.
The motion passed 7 to 0 .
X. CLOSED SESSION
N. Hanko stated that personnel matters would be discussed. C .
Britton stated that litigation matters (MROSD vs. Vidovich) would
be discussed under Section 54956 . 9 (a) of the Government Code, as
well as the acquisition matters San Mateo County, APN 78-270-010 ,
-020, -030 , owner - Albert Wool et ux; negotiator - Bill Sigler.
The Board recessed to Closed Session at 11 : 05 P.M.
XI . ADJOURNMENT
The Board reconvened to adjourn the meeting at 12: 21 A.M.
Emma Johnson
Recording Secretary
Jean Fiddes
District Clerk
i
l
CORRECTIONS TO THE MINUTES OF JULY 10, 1991
July 10, 1991
H. Grench said the revised chart of priorities from the
workshop should have been attached, instead of the
memorandum from G. Ball .
Motion: R. McKibbin moved that the Board approve the
minutes of July 10, 1991 as corrected. B .
Crowder seconded the motion. The motion passed
6 to 0 .
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