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HomeMy Public PortalAbout19910710 - Minutes - Board of Directors (BOD) Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 91-22 REGULAR MEETING BOARD OF DIRECTORS July 10, 1991 MINUTES I . ROLL CALL President Nonette Hanko called the meeting to order at 7 : 35 P.M. Members Present : Katherine Duffy, Nonette Hanko, Richard Bishop, Robert McKibbin, Teena Henshaw, Ginny Babbitt, and Betsy Crowder. Personnel Present : Herbert Grench, Craig Britton, Jean Fiddes , Mary Hale , John Escobar, Michael Foster, and Emma Johnson. II . PLEDGE OF ALLEGIANCE The Pledge of Allegiance was #ied by Girl Scout Troop 630 of Los Gatos . III . APPROVAL OF MINUTES June 25, 1991 Motion: G. Babbitt moved that the Board approve the minutes of June 25, 1991 . R. McKibbin seconded the motion. The motion passed 7 to 0 . IV. WRITTEN COMMUNICATION E. Johnson stated there were no written communications. V. ORAL COMMUNICATIONS Matt Ken, 13130 Skyline Boulevard, Woodside , representing the rangers and Warren Phillips , 266 W. Campbell Avenue, Campbell , representing the open space technicians and equipment mechanic operator expressed to the Board their views and reactions regarding the thefts and use of a surveillance camera at the Rancho San Antonio Ranger Office. N. Hanko said that the matter would be pursued by the Board under personnel matters during the evening ' s closed session. V1 . ADOPTION OF AGENDA N. Hanko stated that the agenda was adopted by Board consensus . VII . BOARD BUSINESS A. Strategic Planning Workshop Follow-Up (Report R-91-83 dated July 2 , 1991) Geoffrey Ball reviewed his memo on results of the Strategic Planning Workshop and accompanying flow chart (attached) and stated that the goal is to use results from the last workshop and staff ' s additional information to make key policy choices regarding the next five years in a way that staff has a clear sense of Board direction, timing for 201 San Antonio Circle,Suite C-1 35 • Mountain View,California 94040 • Phone:(415)949-5500 • FAX:(415)949-5679 General Manager:Herbert Grench Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop Meeting 91-22 Page 2 various options , and that the desired allocation of resources provides direction for the organization and so that the District continues to meet its policy objectives to provide open space for the community. LAND PURCHASE PRIORITY DETERMINATION (1-10) R. McKibbin noted that two fundamental elements are apparent in the objectives: funding and internal reorganization. T. Henshaw added that another important issue is how acquisition priorities will be determined. R. Bishop stated his opinion that , while land purchase priority determination is important , it is not as urgent as previously charted. K. Duffy agreed with his assessment . N. Hanko noted that the Board may need to examine whether the present policy is still. going to be used or whether the Board desires a new process , adding that action on this policy would not take a lot of time but would require staff time to report to the Board on various alternatives . R. McKibbin said acquisition will have to be more strategic because of limited funds , and that the Board should give more direction and input to staff on acquisition priorities . R. Bishop, T. Henshaw, and G. Babbitt agreed that the Board should be more involved in acquisition decision-making. R. McKibbin suggested that staff be directed to report to the Board on possible solutions to the land acquisition priority question based on the foregoing discussion. H. Grench said that staff could report back to the Board at the first meeting in September. STATEWIDE FUNDING SOURCES and SUPPLEMENTAL LOCAL FUNDING MEASURE (1-2 and 1-1) N. Hanko reported that the Board ' s Finance Committee is studying possible new funding and that the committee can be charged with evaluating proceeding with a survey to ascertain if the public will support additional funding. Following discussion, the Board agreed that immediate action is essential and the sequence should be that the Finance Committee should develop a strategy for the survey and make recommendations to the Board in September, followed in October by political liaison by staff and Board, building support for the District , and a decision whether to have a June or November ballot measure. ORGANIZATIONAL STRUCTURE (3-2) H. Grench reported reorganizational issues are coming into Meeting 91-22 Page 3 focus and will be addressed within the next month or two and that he estimates that putting the organizational changes into place will take six months . The Board agreed to schedule a Board-manager workshop on roles , responsibilities , and relationships within the organization. Motion: N. Hanko moved that the Board schedule a Special Meeting on Thursday, July 25, 1991 from 3 P.M. to 10 P.M. for a Board-manager workshop. R. McKibbin seconded the motion. The motion passed 7 to 0. COMPREHENSIVE PUBLIC OUTREACH COMMUNITY PROGRAM (4-2) H. Grench said staff would like the Board to decide whether it wants to strengthen District public outreach in the long term and suggested a workshop may be needed to reach a decision. N. Hanko agreed that a workshop is needed and that the public, docents , and volunteers should be included. October was selected for the workshop. COMPREHENSIVE RISK MANAGEMENT PROGRAM (3-10 , 12) J. Fiddes said the District has a risk management program established and is in the process of refining it . The Board agreed that the item was not an immediate priority and requested that staff report to the Board sometime in the first half of next year regarding the status of the program. LEVEL OF STEWARDSHIP (3-1) The Board discussed having a workshop to discuss the level of stewardship of planning and operations sections . J. Escobar said it is important to complete the discussions before the budget process begins . Target dates for the workshops were set for January, 1992 for operations and March, 1992 for planning. Discussion followed regarding land management funding. T. Henshaw suggested that the Budget Committee develop guidelines on percent of budget allocated to land management-stewardship. R. McKibbin said the committee will have a report for the Board in November or December. ACQUISITION OUTSIDE DISTRICT (1-11) This item was dovetailed into the land purchase priority category. The Board recessed at 10:20 P.M. and reconvened at 10: 37 P.M. B. Request by Redwood City Redevelopment Agency (Report R-91-85 dated June 28 , 1991 ) H. Grench reported that the Redwood City Redevelopment Agency has requested subordination in connection with a planned bond issue and that it is his opinion that there is Meeting 91-22 Page 4 sufficient debt coverage from anticipated agency revenue to cover the agency' s payments to the District . He added that if the city does not make payments to the District in a given year, the debt would still be owed and that the amount due would be less than $10 , 000in any one year. M. Foster noted that the note issue would be insured and supported the general manager ' s recommendation. Motion: R. McKibbin moved that the Board approve the request for subordination of the District ' s share of the tax increment from amendment number two of the Redwood City Redevelopment project number two for the purpose of a $20 , 000 , 000 note issue by the redevelopment agency and city. T. Henshaw seconded the motion. The motion passed 7 to 0. C . Proposed Olivier Property Addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve (Report R-91-82 dated June 27 , 1991) C . Britton showed the location of the proposed addition on the map, noting the developable one-acre parcel is near the Sierra Azul Open Space Preserve and is surrounded by private land. He said the purchase price would be $15, 000 and added that staff recommends withholding the property from dedication at this time. Motion: K. Duffy moved that the Board adopt Resolution 91- 29, a Resolution of the Board of Directors of the Midpeninsula Regional open Space District Authorizing Acceptance of Purchase Agreement , Authorizing Officer to Execute Certificate of Acceptance of Grant to District , and Authorizing General Manager or Assistant General. Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve - Lands of Olivier) . R. McKibbin seconded the motion. The motion passed 7 to 0 . Motion: K. Duffy moved that the Board tentatively adopt the Preliminary Use and Management Plan recommendations in the report , including naming the property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, and indicate its intention to withhold the property from dedication as public open space at this time . R. McKibbin seconded the motion . The motion passed 7 to 0. Meeting 91-22 Page 5 D. Proposed Modifications in Associate Open Space Planner and Supervising Ranger Job Specification and SalaryRanges 1 (Reports R-91-81 dated July 1 , _, 8, 1991) _ 991 and R-91-86 dated July N. Hanko noted report R-91-86 dated July 8 , 1991 corrected the Associate Open Space Planner new salary range listed in report R-91-81 . Motion: R. McKibbin moved that the Board approve the modifications in the associate open space planner job specification, approve a five-point special adjustment increase in the associate open space planner and supervising ranger salary range, retroactive to April 1 , 1991 . B. Crowder seconded the motion. The motion passed 7 to 0. E. Facsimile Signature Agreement for First Interstate Bank of California (Report R-91-79 dated June 24 , 1991) Motion: K. Duffy moved that the Board adopt Resolution 91- 30 , a Resolution of the Board of Directors of the Midpeninsula Regional open Space District Authorizing Facsimile Signature Agreement. T. Henshaw seconded the motion. The motion passed 7 to 0. F. Scheduling of July 17 Special Meeting (Report R-91-80 dated June 26, 1991) N. Hanko noted that the Board will also have a Board-manager workshop in open session as part of the July 17 meeting following the logo workshop. She said that because of the 6 :00 P.M. start , dinner would be provided for the Board. Motion: N. Hanko moved that the Board schedule a Special Meeting for Wednesday, July 17 , 1991 at 6: 00 P.M. at the District office for the purpose of holding a graphic design-color workshop followed by a Board-manager workshop. R. McKibbin seconded the motion. The motion passed 7 to 0. VIII. INFORMATIONAL REPORT J. Escobar reported two solo bike accidents on the Whittemore Gulch Trail at El Corte de Madera Open Space Preserve and Fremont Older Open Space Preserve and a case of heat exhaustion at El Corte de Madera Open Space Preserve. J. Escobar reported on current recognition activities for District volunteers and potential volunteer activities . Meeting 91-22 Page 6 H. Grench announced that Richard Bolanos is now part of the new firm of Whitmore, Johnson & Bolanos and showed the Board the new Ridge Trail Guides . H. Grench reported that the hearing on Senate Bill 164 , the South County Open Space District measure, has been rescheduled to Monday, July 15. H. Grench announced that it appears there will not be a quorum of the Board available for the August 28 Regular Board Meeting. He reported that he and C . Britton met with Bob Beyers, David Knapp, and Lee Bowman regarding Los Gatos Redevelopment Project to explore creative ideas to address the town ' s redevelopment process and the District ' s interests. IX. CLAIMS Motion: R. Bishop moved that the Board approve Revised Claims 91-13 dated July 26 , 1991 . R. McKibbin seconded the motion. Discussion: C. Britton explained that Claim 922 to Salvatore V. Carilli is prepayment of the Carilli note. The motion passed 7 to 0 . X. CLOSED SESSION N. Hanko stated that personnel matters would be discussed. C . Britton stated that litigation matters (MROSD vs. Vidovich) would be discussed under Section 54956 . 9 (a) of the Government Code, as well as the acquisition matters San Mateo County, APN 78-270-010 , -020, -030 , owner - Albert Wool et ux; negotiator - Bill Sigler. The Board recessed to Closed Session at 11 : 05 P.M. XI . ADJOURNMENT The Board reconvened to adjourn the meeting at 12: 21 A.M. Emma Johnson Recording Secretary Jean Fiddes District Clerk i l CORRECTIONS TO THE MINUTES OF JULY 10, 1991 July 10, 1991 H. Grench said the revised chart of priorities from the workshop should have been attached, instead of the memorandum from G. Ball . Motion: R. McKibbin moved that the Board approve the minutes of July 10, 1991 as corrected. B . Crowder seconded the motion. The motion passed 6 to 0 . I I I I I I I - I III I I I I _ I i I I I I I I I I I I -