HomeMy Public PortalAboutMinutes_CCMeeting_10182011CITY COUNCIL MEETING OCTOBER 18, 2011, 7:00 P.M. COMMUNITY CENTER
PRESENT: Mayor Brad Andersen, Council President Jane Shaw, Council member Dennis
McArthur, Council member Bruce Case, City Clerk Robyn Keyes, Public Works Supervisor
Zech Prouse, Treasurer Ron Nelson.
ABSENT: Council member Dan Gubler, Police Chief Shannon Basaraba.
VISITORS: Alban Hatch, Cody Hatch, Sheri Hatch, Ron Roberts, Sally Price, Craig Marshall,
Zac Merrill, Adrian Beazer, Josh Fransen, Cory Smith, Andrew Proffitt, Michael Schofield,
Adam Astel.
Mayor Andersen welcomed everyone and Council member Case led with the Pledge of
Allegiance.
Recognize Scout Cody Hatch. Mayor Andersen asked Cody Hatch to explain his Eagle Scout
project. Mr. Hatch said he had created a sign that showed several options for historical walks
around the City. The sign was hung by the tennis courts along the walking path.
Mayor Andersen thanked Mr. Hatch for his hard work and efforts. The Mayor explained that
volunteerism was an important part of the community and it helped keep the City welcoming and
inviting.
Mayor Andersen also explained to the other scouts in the audience the amount of time and
diligence the Council members contributed beyond their duties during Council meetings. The
Mayor said each Council member had spent much time and labor with helping to keep the City
thriving. Mayor Andersen thanked each Council member for his or her efforts.
Consent Agenda. The minutes, financial report and budget report were reviewed. The Mayor
pointed out that for the fiscal year 2010-2011 within the general fund 97.23% of the estimated
revenue was receipted and 97.02% of the expenses. The water fund had 70.27% of estimated
revenue receipted and 58.05% of the expenses. The equipment replacement fund was untouched
and the recreation fund had 127.06% of the estimated revenue receipted and 93.55% of the
expenses. The total revenue for 2010-2011 was $827,470 and the total expense was $782,185.
Council member Case asked why the City had a prosecuting attorney on retainer.
Mayor Andersen explained that the Police Chief and Attorney Storer recommended having a
prosecuting attorney on retainer since the City occasionally needed the service.
Case also asked about the amount receipted to Keller and Associates for the water study.
Mayor Andersen explained that the amount had been held until the study was finalized by the
State, which it was in September.
Mayor Andersen entertained a motion from the Council.
Council member Case made a motion to approve the consent agenda.
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Council member McArthur seconded the motion.
All were in favor: motion carried.
Approval of Office Hours and ClerkiTreasurer Position. Mayor Andersen said the Council
had held a special meeting at the beginning of the month in which an executive session had taken
place to discuss personnel matters. The issue of consolidating the clerk and treasurer positions
had been discussed during the session as well as the extending the City office hours to full time.
The Council decided the clerk and treasurer positions should remain separate after the current
treasurer retired. Mayor Andersen said the current treasurer would like to begin training a new
person this spring and become fully retired by June, 2012, and after January 1, 2012 the City
would like to hire a deputy clerk to help in the office for 8-10 hours per week.
Mayor Andersen entertained a motion from the Council.
Council member McArthur made a motion to extend the City office hours to 9:00 a.m. to 5:00
p.m. Monday through Friday beginning with the next fiscal year on October 1, 2012, at which
point the Clerk's position would become full time with training beginning this fiscal year.
Council member Case seconded the motion.
All were in favor: Motion carried.
Council President Shaw made a motion to approve training a new treasurer beginning March,
2012.
Council member McArthur seconded the motion.
Clerk Keyes recommended the person hired for treasurer position could also be a deputy clerk as
well. Mayor Andersen said the City would try to find someone who would be willing to do both.
All were in favor: motion carried.
Park Closure Discussion. The Mayor said according to Chief Basaraba, there was a State
Statute in effect for violations and trespassing of closed parks: the City just needed to post signs
at the park stating the closure time.
Mayor Andersen said the police Chief recommended a closing time of 11:00 p.m. year-round.
Adrian Beazer asked the Council to explain why the City wanted to close the park.
Council member McArthur explained that vandalism occurred in the park regularly, which cost
the City time and tax payer's money with repairs. McArthur said some people who live near the
park had also been vandalized.
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Council member Case said he was speaking in defense of the people who did follow the rules
and just wanted a place to run and play in the evenings during the summer: he did not want to see
everyone punished for the deeds of a few. Many people enjoyed the park at night during the
summer.
Mayor Andersen said he understood Case's perspective, but the park closure was a
recommendation of the Police Chief.
President Shaw said that by posting the closure it would give the Police Chief means for giving a
citation if kids were being unruly late at night.
Sally Price asked if the City had a curfew ordinance.
The Council said it did.
Council member McArthur asked if the park closure was on the town hall meeting agenda.
The Mayor said it was not, but it could be added.
The Council agreed to get the opinion of the public regarding closure of public parks.
Clerk Keyes recommended if the park was closed the time should at least be consistent with the
Community Center closure, which activities cease at 11:00 p.m. and the renters have until
midnight to clean-up.
Approval of Police Chief Training. Mayor Andersen said the Police Chief wanted to go to a 3
week training that cost nearly $8,000, and the Chief wanted the City to pay for the cost. The
Mayor said that since the Council already approved the training cost, then he recommended the
Council also require the Chief to sign a contract stating he would stay employed with the City a
minimum of two years after the training was complete or repay the expenses if he left before.
Council member Case said it was the Council's job to approve spending, but the Mayor was the
Chief s boss therefore, the Mayor should set the stipulations for retention or repayment.
Mayor Andersen said he just wanted to keep the Council informed and wanted their opinion
regarding the subject.
The Council agreed with the Mayor regarding setting stipulations for payment of the training.
Council member Case made a motion to authorize the Mayor to set the stipulation on the three
week, $8,000 training for the Police Chief. The stipulations were that the Police Chief must
remain employed with the City of Iona for at least two years after the training was complete: if
the Police Chief became unemployed by the City before the two years the Chief must repay the
full amount of the training money.
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Council President Shaw seconded the motion.
All were in favor: motion carried.
Fund Raiser Discussion and Approval. Mayor Andersen said there was a member of the
community who was having serious health issues. This person and other members of his family
had been a vital part of the community for many years. The Mayor said a fundraiser was being
planned to help with the expenses accrued from the illness: the Mayor asked the Council if they
would be willing to donate the use of the Community Center for the fundraiser.
The Council members agreed to donate the use of the facility.
Reports.
Council President Shaw. President Shaw made a motion to add to the agenda the naming of the
City shop.
Council member case seconded the motion.
All were in favor: motion carried.
Mayor Andersen thanked President Shaw for adding the item and explained that the City would
like to recognize the work and efforts of retired Public Works and Police Officer Ross Johnson.
The Mayor said Mr. Johnson did a lot for the community and many times went above and
beyond his regular job duties; he had worked for the City for 35 years and still helped on
occasion. Supervisor Prouse recommended naming the City Shop after Ross Johnson.
Council President Shaw made a motion to name the City Shop the Ross Johnson Public Works
Building.
Council member Case seconded the motion.
All were in favor: motion carried.
Clerk Keyes reported she had attended the Association of Idaho Cities annual Clerk and
Treasurer's training. Keyes said AIC would be holding a training in December for the Council
and recommended everyone attend. Clerk Keyes also said she had ordered 16 dozen donuts for
the trunk -or -treat event on Halloween.
Council member Case said the historical museum was waiting on some building supplies to
finish the outside of the museum.
Council member McArthur said the first part of the pioneer statue was installed and the Lion's
Club had two years to try to raise $20,000 to finish the remainder while the artist was away on a
mission.
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McArthur said limited edition copies of the painting Ramona Horton created for the City were
being made as future fundraiser items.
Council member Case suggested printing the City motto on the matting of the pictures.
Council member McArthur also said the Lion's Club would wait until spring to plant trees at the
new park.
Supervisor Prouse reported that the valve and hydrant exercise had been completed and only 3
out of 80 hydrants needed repair.
The new mower should be delivered next week and he was still gathering information on the
street light acquisition with rocky Mountain Power.
The Tennis Courts received damage from the impact of the snow last year. Prouse recommended
more substantial repairs would be necessary in the future.
Mayor Andersen reminded the Council of the trunk -or -treat event and asked everyone to join.
Mayor Andersen handed out a flyer from the Bonneville County Heritage Association in which
they were asking for people to help identify and vote on places and things considered a treasure
within the county.
The Mayor showed the Council that the City of Iona had been given a spotlight in the AIC
newsletter, and the entire article could be viewed at the Association of Idaho Cities website.
Mayor Andersen said the area of impact meeting had been productive and a tentative proposal
had been discussed. The proposal was as follows: From the existing southern boundary extend
the impact area east to the section line closest to the intersection of the Bone Road and Lincoln
Road; from this point straight north to the existing northern boundary for the Iona Bonneville
Sewer District which encompasses Panorama Hills; at this point we wish to follow the northern
boundary westward and southward until it meets up with the existing impact area northern
boundary line one-half mile north of Telford Road, then due west to the existing western
boundary. The City would submit a new request and wait to hear from the County.
Mayor Andersen said he and Supervisor Prouse were working on the annual road report and that
he was on the policy board for BMPO. The organization was in the process of trying to find
ways to link the bicycle paths between cities.
Sally Price asked who was in charge of watering the Stanger building lawn because the
sprinklers were still running every day.
Supervisor Prouse said he would take care of the issue.
Council member Case made a motion to adjourn.
Council member McArthur seconded the motion.
A11 were in favor: motion carried.
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Adjourned 8:40 p.m.
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CITY OF IONA
* B U D G E T
7OR 09-30-11
R E P O R T*
PAGE 3
GENERAL FUND **** ESTIMATED * *RECEIPTED** UNRECEIPTED PERCENT
'UND ACCOUNT# ACCOUNT TITLE
REVENUE
MTD YTD
BALANCE RECEIPTED
)01 305.000 STATE HIGHWAY USERS 42,000.00 .00 45,851.06 3,851.06- 109.17
)01 310.000 STATE REVENUE SHARING 37,000.00 .00 41,437.76 4,437.76- 111.99
)01 315.000 STATE LIQUOR TAX 29,000.00 .00 48,158.15 19,158.15- 166.06
)01 320.000 BEER & DOG LICENSES 400.00 .00 344.00 56.00 86.00
)01 325.000 COURT REVENUE 12,000.00 424.13 7,439.07 4,560.93 61.99
)01 330.000 INTEREST 400.00 23.02 316.22 83.78 79.06
)01 335.000 CABLE TV FRANCHISE 5,000.00 .00 4,708.40 291.60 94.17
)01 340.000 NATURAL GAS FRANCHISE 12,000.00 .00 11,199.25 800.75 93.33
)01 345.000 POWER FRANCHISE 15,700.00 .00 18,789.01 3,089.01- 119.68
)01 355.000 BUILDING RENT 6,000.00 430.00 6,759.25 759.25- 112.65
)01 357.000 BUILDING INSPECTION FEES 15,000.00 2,646.80 16,803.05 1,803.05- 112.02
)01 358.000 GRANTS 129,000.00 .00 124,000.00 5,000.00 96.12
)01 360.000 PROPERTY TAX REVENUE 206,000.00 881.16 251,990.91 45,990.91- 122.33
)01 390.000 MISCELLANEOUS REVENUE 32,000.00 50.00 7,014.32 24,985.68 21.92
)01 395.000 RESERVES 60,000.00 .00 .00 60,000.00
**TOTAL GENERAL FUND REVENUE 601,500.00
4,455.11 584,810.45
16,689.55 97.23
**** GENERAL FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT
,UND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED
1111/ 410.000 PAYROLL
420.000 RETIREMENT
)01 422.000 HEALTH INSURANCE
)01 424.000 PAYROLL TAXES
101 440.000 ELECTRICITY - NATURAL GAS
101 445.000 OFFICE SUPPLIES
101 446.000 TRAVEL
101 447.000 ADVERTISING
)01 450.000 INSURANCE LIABILITY
101 455.000 LEGAL & AUDIT FEES
)01 459.000 POLICE -PAYROLL
)01 460.000 POLICE-COUNTY/DISPATCH
)01 461.000 POLICE -RETIREMENT
)01 462.000 POLICE -HEALTH INSURANCE
)01 463.000 POLICE -TRAINING
)01 464.000 POLICE -GENERAL
101 465.000 VEHICLE RENT
101 470.000 MAINTENANCE
)01 472.000 BUILDING INSPECTIONS
)01 475.000 CIVIL DEFENSE
)01 480.000 LIBRARY
)01 485.000 LAND ACQUISITION
)01 490.000 CAPITAL IMPROVEMENTS
)01 495.000 MISCELLANEOUS EXPENSE
57,000.00 8,167.00 34,676.00 22,324.00
10,000.00 1,140.03 13,773.78 3,773.78-
24,000.00 2,503.43 33,420.57 9,420.57-
11,000.00 1,005.05 10,423.21 576.79
24,000.00 1,134.37 20,074.25 3,925.75
11,000.00 538.96 7,568.24 3,431.76
5,000.00 660.46 2,111.04 2,888.96
1,500.00 286.74 663.59 836.41
10,000.00 .00 6,681.00 3,319.00
13,500.00 1,100.00 14,088.00 588.00-
51,500.00 4,438.00 54,088.00 2,588.00-
23,000.00 4,021.00 24,460.75 1,460.75-
5,500.00 487.25 6,273.39 773.39-
13,000.00 1,208.13 11,159.71 1,840.29
2,000.00 .00 2,485.28 485.28-
20,500.00 163.50 8,883.84 11,616.16
5,000.00 .00 .00 5,000.00
76,000.00 6,620.29 68,117.74 7,882.26
8,000.00 2,823.00 25,263.00 17,263.00-
.00 .00 .00
2,000.00 .00 .00 2,000.00
10,000.00 .00 .00 10,000.00
211,000.00 27,576.00 224,223.38 13,223.38-
7,000.00 .00 15,156.44 8,156.44-
60.84
137.74
139.25
94.76
83.64
68.80
42.22
44.24
66.81
104.36
105.03
106.35
114.06
85.84
124.26
43.34
89.63
315.79
106.27
216.52
**TOTAL GENERAL FUND EXPENSES 601,500.00
**NET EXCESS OR DEFICIENCY(-)
63,873.21 583,591.21
17,908.79 97.02
59,418.10-
1,219.24 1,219.24-
CITY OF IONA
**BUDGET
FOR 09-30-11
1114
R E P O R T*
PAGE 5
**** WATER FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
)02 305.000 COLLECTIONS 165,000.00 12,879.70 184,140.25 19,140.25- 111.60
)02 310.000 HOOK UP FEES 45,000.00 6,000.00 36,000.00 9,000.00 80.00
)02 315.000 INTEREST 500.00 18.54 305.03 194.97 61.01
)02 350.000 TANK REPLACEMENT FUND 50,000.00 .00 .00 50,000.00
)02 358.000 GRANTS 5,000.00 .00 1,250.00 3,750.00 25.00
)02 395.000 RESERVES 50,000.00 .00 .00 50,000.00
)02 397.000 WATER BOND .00 .00 .00
**TOTAL WATER FUND REVENUE 315,500.00
18,898.24 221,695.28
93,804.72 70.27
**** WATER FUND ****
,UND ACCOUNT# ACCOUNT TITLE
ESTIMATED * *EXPENDED** UNEXPENDED PERCENT
EXPENSE MTD YTD BALANCE EXPENDED
)02 410.000 SALARIES & BENEFITS 63,000.00 .00 60,000.00 3,000.00
)02 440.000 ELECTRICITY 26,000.00 4,832.99 29,026.13 3,026.13-
)02 445.000 OFFICE, SUPPLIES, LEGAL 9,000.00 602.12 10,454.57 1,454.57-
)02 450.000 ENGINEERING COSTS 10,000.00 8,500.00 10,735.00 735.00-
)02 460.000 VEHICLE EXPENSE .00 .00 .00
465.000 VEHICLE RENT 7,000.00 .00 .00 7,000.00
470.000 REPAIRS & MAINTENANCE 45,000.00 601.58 44,264.39 735.61
)02 480.000 BOND PAYMENT .00 .00 .00
)02 482.000 BOND INTEREST .00 .00 .00
02 485.000 TANK REPLACEMENT FUND 90,000.00 .00 .00 90,000.00
02 490.000 CAPITAL IMPROVEMENTS 65,500.00 .00 28,678.00 36,822.00
02 497.000 WATER SYSTEM UPATE .00 .00 .00
95.24
111.64
116.16
107.35
98.37
43.78
**TOTAL WATER FUND EXPENSE 315,500.00
14,536.69 183,158.09
132,341.91 58.05
**NET EXCESS OR DEFICIENCY(-) 4,361.55
38,537.19 38,537.19-
CITY OF IONA
** B U D G E T R E P O R T**
FOR 09-30-11
PAGE 6
0141
**** EQUIP REPLACEMENT **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE
REVENUE
MTD YTD
BALANCE RECEIPTED
003 305.000 EQUIP RENT --WATER 5,000.00 .00 .00 5,000.00
003 310.000 EQUIP RENT --GENERAL 5,000.00 .00 .00 5,000.00
003 395.000 EQUIP RESERVES --WATER 40,000.00 .00 .00 40,000.00
003 396.000 EQUIP RESERVES --GENERAL 40,000.00 .00 .00 40,000.00
**TOTAL EQUIP REPLACEMENT REVENUE
90,000.00 .00 .00 90,000.00
**** EQUIP REPLACEMENT **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT
FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED
003 410.000 EQUIP REPLACEMENT --WATER 45,000.00 .00 .00 45,000.00
003 415.000 EQUIP REPLACEMENT --GENERAL 45,000.00 .00 .00 45,000.00
003 490.000 EQUIPMENT PURCHASE .00 .00 .00
**TOTAL EQUIP REPLACEMENT EXPENSE
90,000.00 .00 .00 90,000.00
**NET EXCESS OR DEFICIENCY(-) .00
.00 .00
CITY OF IONA
** B U D G E T R E P C R T*
FOR 09-30-11 PAGE 7
F'. **** RECREATION FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
004 305.000 BASEBALL FEES 16,000.00 .00 20,449.50 4,449.50- 127.81
004 310.000 SHELTER RENTAL 250.00 20.00 515.00 265.00- 206.00
004 320.000 WESTERN BOYS FEES 250.00 .00 .00 250.00
004 395.000 RESERVES .00 .00 .00
**TOTAL RECREATION FUND REVENUE 16,500.00
20.00 20,964.50
4,464.50- 127.06
**** RECREATION FUND ****
ESTIMATED * *EXPENDED** UNEXPENDED PERCENT
FUND ACCOUNT# AC^CUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED
)04 410.000 RECREATION EQUIPMENT 1,500.00 .00 .00 1,500.00
)04 415.000 RECREATION LABOR 6,000.00 .00 8,482.30 2,482.30-
)04 420.000 BASEBALL SUPPLIES 6,000.00 .00 6,092.35 92.35-
)04 470.000 RECREATION MAINTENANCE 3,000.00 .00 861.32 2,138.68
141.37
101.54
28.71
**TOTAL RECREATION FUND EXPENSE 16,500.00 .00 15,435.97 1,064.03 93.55
**NET EXCESS OR DEFICIENCY(-)
20.00 5,528.53 5,528.53-
MONTHLY EXPENSE REPOT
9/30/2011
Amount
Date
Description
ROCKY MTN POWER
$ 5,938.92
ELECTRICITY
TECHNIK SPRINKLER
$ 6,676.00
SPRINKLER SYSTEM -NEW PARK
BEST BUY
$ 89.99
SOFTWARE
JOEL KEYES
$ 1,600.00
LABOR
PSI
$ 134.16
GARBAGE
VALLEY READY MIX
$ 221.00
CONCRETE
VERIZON
$ 237.17
PHONE
AMERICAN CONST
$ 257.30
TOOLS -PARTS
CAL STORES
$ 272.79
TOOLS -PARTS
POST REGISTER
$ 286.74
ADVERTISING
BONN CO PROSECUTOR
$ 300.00
RETAINER
DELTA DENTAL
$ 419.25
HEALTH INSURANCE
ALLEN ELLDRIDGE
$ 2,546.00
INSPECTIONS
HOLDEN KIDWELL
$ 800.00
RETAINER
BLUE CROSS
$ 3,141.38
HEALTH INSURANCE
RADIO SHACK
$ 69.90
CAL STORES
$ 49.99
TOOLS -PARTS
DOUBLE TREE
$ 309.00
TRAVEL
INTERMOUNTAIN GAS CO
$ 28.44
NATURAL GAS
MICRO SERV
$ 102.90
INTERNET
AFLAC
$ 150.93
HEALTH INSURANCE
SMITH GROUP
$ 163.50
02 TAHOE
PRO RENTALS
$ 606.90
BOOMLIFT-CHIPPER
WHEELER ELECTRIC
$ 2,607.90
MAINTAIN LITES/CITY BLG-PARK
BONN CO SHERIFF
$ 4,105.37
ROBYN KEYES
$ 351.46
TRAVEL
FLEET SERVICES
$ 648.25
FUEL
GREG MCBRIDE
$ 277.00
INSPECTIONS
KATHLEEN KEYES
$ 222.00
TEMP HELP
NASASP
$ 39.00
DUES
RMT EQUIPMENT
$ 20,900.00
LAWNMOWER
POSTMASTER
$ 273.24
WATER BILLS
KELLER ASSOC
$ 8,500.00
WATER STUDY/TANK INSPECTION
6-12 EZ MART
$ 11.16
FUEL
TETON MICROBIOLOGY
$ 40.00
WATER TEST
WAXIE
$ 59.36
CLEANING SUPPLIES
LANDON EXCAVATING
$ 251.67
GRAVEL
UNITED MAILING
$ 236.32
_
WATER BILLS
FALLS PLUMBING
$ 239.39
PIPE/PARTS
POSTMASTER
$ 88.00
STAMPS
FAIR POINT
$ 4.56
PHONE
$ 63,256.94
CITY OF IONA
BANK REPORT
DATE
09/30/11
BANK OF COMMERCE
GENERAL CHECKING
$ 28,518.00
WATER CHECKING
$ 16,562.00
GENERAL SAVINGS
$ 145,698.00
WATER SAVINGS
$ 159,516.00
KEY BANK
GENERAL SAVINGS
$ 157,269.00
WATER SAVINGS
$ 52,423.00
WELLS FARGO
WATER SAVINGS
$ 51,900.00
MERRILL LYNCH
GENERAL SAVINGS
$ 100,962.00
CITY COUNCIL MEETINGS
THE CITY COUNCIL MEETS THE THIRD TUESDAY
OF EACH MONTH AT 7:00 P.M. AT THE
COMMUNITY CENTER LOCATED AT 3548 NORTH
MAIN STREET, IONA.
2011 SCHEDULE AS FOLLOWS:
JANUARY
1 8TH
FEBRUARY
15TH
MARCH
15TH
APRIL
19TH
MAY
17TH
DUNE
28TH
JULY
19TH
AUGUST
16TH
SEPTEMBER
20TH
OCTOBER
18TH
NOVEMBER
15TH
DECEMBER
Meeting will be held
from 5:30-6:30
20TH
Any person needing special accommodations
to participate in the above noticed meeting
should contact the City Office at least one day
before the meeting at 523-5600