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Home My Public Portal AboutMinutes_City Council Regular Meeting_01232024 CITY OF IONA CITY COUNCIL REGULAR MEETING IONA CITY HALL JANUARY 23,2024—7:00 P.M. PRESENT: Mayor Daniel Gubler, Council President Robert Geray, Council Member Michael Thompson, Council Member Evan Mann, Council Member Rylea Farrens, City Attorney Andrew Rawlings, Public Works Director Zech Prouse and City Clerk/Treasurer Keri West. ABSENT: Council Member Peter Wadsworth. VISITORS: Kirsti Cook, Tony Glenn, Bill Koester, Kathy Koester, Mark Schaffer, Beth Schaffer, Dana Izatt,Amy Briggs, Heather Marley,Diana Estrada and Frank Estrada. Mayor Gubler welcomed everyone and led the Pledge of Allegiance. A roll call was taken by Clerk West to open the meeting. CONSENT AGENDA: City Council Work Meeting and Regular Meeting Minutes of December 19, 2023, were reviewed. Council reviewed the finance reports for the period ending December 31, 2023 (25% of the fiscal year elapsed). The City had $1,602,593.24 in the bank and routine bills had been paid, "Exhibit A". Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the consent agenda as presented. Council President Geray seconded the motion. All in favor. Motion carried. ITEMS OF BUSINESS: Presentation of Plaque for Council Member Peter Wadsworth — Mayor Gubler stated the City would like to recognize Council Member Wadsworth for his service to the City by presenting his photo that has been displayed at City Hall, along with his Council nameplate. However, Council Member Wadsworth was not in attendance. Clerk West stated Council Member Wadsworth has served on the City Council since 2018 and expressed her appreciation. Swear-In Recently Elected Officials; Council Member Robert Geray and Council Member Rylea Farrens —Clerk West swore-in recently elected officials, Council Member Robert Geray and Council Member Rylea Farrens. Council Member Farrens then took her seat on the stand. Elect President of the Council — Mayor Gubler stated the duties of the Council President include standing in for the Mayor if he is not available and often voting first on motions. He continued and stated he believes Council Member Geray has done a fantastic job over the past few years serving as the Council President. Council Member Thompson agreed and nominated Council Member Rob Geray as the Council President. Council Members Farrens and Mann agreed. Council Member Geray accepted the nomination. Mayor Gubler entertained a motion. Council Member Thompson made a motion to nominate Council Member Geray as the Council President. Council Member Farrens seconded the motion. All in favor. Motion carried. IONA CITY COUNCIL REGULAR MEETING—JANUARY 23, 2024 Approval of Vacuum Trailer Purchase—Director Prouse stated the Public Works Department would like to purchase a Vacuum Trailer that uses high pressure water to penetrate the ground, rather than using traditional excavation methods. He continued and stated this has been on the list of equipment needs for a few years, but it has moved higher on the list with the approval of the South side road rehabilitation project. Director Prouse further explained this equipment will help identify every service line in that area that needs to be replaced while the road project is taking place. Mayor Gubler then stated there is urgency from the federal government to eliminate all lead piping and this tool will help identify those throughout the City. He continued and stated it will be easier for the City to replace those lines during the road project while the road is already torn up, rather than waiting and needing to tear up the new roads. Council President Geray asked if identifying those lines would be considered part of the road project. Director Prouse stated the water lines are a completely separate project and will not be paid for or completed with the project and grant funds. Council President Geray asked if we have necessary staff to run and monitor this equipment effectively. Director Prouse confirmed. Council President Geray asked if this equipment is new or used. Director Prouse stated it is brand new, in stock at a total cost of$98,032.21. Council President Geray asked what budget this purchase would come out of. Clerk West stated this purchase could be allocated to the Water Fund "Capital Improvements" budget. Director Prouse stated they should allocate a portion of it from the "Street Improvements & Repair" budget in the General Fund. Clerk West stated they can split the allocation between those two budgets. Director Prouse recommended 20% allocation from "Street Improvements &Repair" and 80% from the Water"Capital Improvements", based on his anticipated usage of this equipment. Mayor Gubler entertained a motion. Council Member Mann made a motion to approve the purchase of a Vacuum Trailer in the amount of$98,032.21. Council President Geray seconded the motion. All in favor. Motion carried. Public Hearing — Ordinance to Amend Iona City Code §§ 10-1-3(A)(38) and 10-1-17(D), pertaining to Standard Specifications, as well as Grading and Hydrologic Considerations (Ord. 298-01-24) —Mayor Gubler stated this amendment pertains to the Standard Specifications of drainage swales. Attorney Rawlings stated this amendment clarifies the definition of "Standard Specifications". He continued and stated these changes require the developers to come to the City and meet exactly what the City requires for drainage. Attorney Rawlings also stated this amendment removes "swales" and instead discusses "stormwater features". He continued and stated Engineer Noel and Director Prouse have both reviewed and approved these amendments. Mayor Gubler stated this is a Public Hearing and asked if anyone from the audience would like to address the Council regarding this agenda item. No comments made. Mayor Gubler then closed the Public Hearing portion of this agenda item to allow for Council deliberation. Council President Geray stated "swales" has been removed from one section of the amendment, but left in another section. Director Prouse stated the City does not allow new swales, but there are still existing swales that need to be regulated. He continued and stated the section that still mentions the term "swales" addresses those existing swales. Council President Geray then confirmed the Planning&Zoning Commission(P&Z)recommended approval. 2 IONA CITY COUNCIL REGULAR MEETING—JANUARY 23, 2024 Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve Ordinance No. 298-01-24, an Ordinance of the City of Iona, Idaho; amending Section 10-1- 3(A)(38) of the Iona City Code; revising the definition of Standard Specifications; amending Section 10-1-17(D) of the Iona City Code; revising requirements for stormwater features and their design; providing methodology; preserving prior ordinances in each instance; providing for severability; and establishing an effective date. Council Member Thompson also made a motion to dispense with the rule of reading the proposed ordinance in full and on three separate occasions. Council Member Mann seconded the motion. A roll call was taken: Council President Geray: YES Council Member Mann: YES Council Member Farrens: YES Council Member Thompson: YES Fiscal Year 2023 Audit; Searle Hart & Associates — Dana Izatt, Auditor from Searle Hart & Associates, presented the annual audit report for Fiscal Year 2023. Mr. Izatt highlighted the notable sections and explained the calculations to the City Council. Mr. Izatt highlighted the Water Fund and stated the majority of the revenue in this fund is generated from monthly utility bills. Mr. Izatt also stated the reports illustrate that the City finished the fiscal year under budget on the General Fund and the Water Fund. Mr. Izatt mentioned the City spent an increased amount on Capital Outlays, which included new equipment and projects. He also stated the City's cash amount has reduced this year. Council President Geray explained that was done deliberately to pay down the balance of the water bond. He continued and stated the City was able to pay almost 25% of the bond in the first year. Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the Fiscal Year 2023 Audit, completed by Searle Hart & Associates. Council Member Farrens seconded the motion. All in favor. Motion carried. SUGGESTED AGENDA ITEMS: None. STAFF REPORTS: Director Prouse reported the City has received an update regarding the dump truck that was purchased last year. He continued and stated they are going to begin building it in April and the City should receive it by July. Clerk West confirmed that was paid in full out of last fiscal year's budget. Council President Geray and all Council Members stated nothing to report. Meeting Adjourned at 7:42pm. COUNCIL APPROVED: February 27, 2024 Daniel Gubl r, May r A TTEST: kW\ U)A1.1-- Keri West, City Clerk/Treasurer 3 City of Iona Check Register-Iona Page: 1 Check Issue Dates:1/1/2024-1/31/2024 Feb 01,2024 03:37PM Report Criteria: Report type: Summary GL Period Check Issue Date Check Number Payee Description GL Account Amount 01/24 01/09/2024 20785 BONNEVILLE COUNTY SHERIFF FY2024 1st Quarter Contract Pay 104680 56,145.22 01/24 01/09/2024 20786 ROCKY MOUNTAIN BOILER,INC. City Building Heater Repair 514710 2,914.15 01/24 01/09/2024 20787 SOUTHCO METALS LLC Shop Supplies 104711 13.00 01/24 01/09/2024 20788 ALLEN ELDRIDGE Sidewalk Inspections 104720 280.00 01/24 01/09/2024 20789 APG WEST PAYMENT Annual Road&Street Report 104155 39.96 01/24 01/09/2024 20790 BLACKFOOT COMMUNICATIONS TELEPHONE 104150 172.12 01/24 01/09/2024 20791 BONNEVILLE CO.SOLID WASTE County Dump refuse 104711 30.00 01/24 01/09/2024 20792 CITY OF IONA City water usage/bill 104711 539.00 01/24 01/09/2024 20793 DIGLINE,INC. Utility Locator Monthly Fee 514710 40.95 01/24 01/09/2024 20794 EASTERN ID WATER RIGHTS COALITION Annual Membership Dues 514150 605.85 01/24 01/09/2024 20795 INTERMOUNTAIN GAS CO. Natural gas-heating 104175 1,248.06 01/24 01/09/2024 20796 PSI ENVIRONMENTAL Dumpster-3548 N.Main 104711 253.84 01/24 01/09/2024 20797 ROCKY MTN.POWER Well#1 514175 65.92 01/24 01/09/2024 20798 TETON MICROBIOLOGY LAB Coliform/E.Coli Water Tests 514710 140.00 01/24 01/09/2024 20799 VERIZON WIRELESS Cell phones-Shane 104955 296.98 01/24 01/16/2024 20800 APG WEST PAYMENT PH-Code Amendment 104155 87.52 01/24 01/16/2024 20801 CARL'S LANDA PRESSURE WASHERS Shop Pressure Washer Repair 104730 267.96 01/24 01/16/2024 20802 CHEMSEARCH Contract Water Treatment Progra 514710 242.59 01/24 01/16/2024 20803 DIGLINE,INC. ANNUAL CONTRACT FEE 514710 195.00 01/24 01/16/2024 20804 LARRY SMITH MAILBOX REIMBURSEMENT 104713 36.82 01/24 01/16/2024 20805 MOONSHINE COMMERCIAL CLEANING SER City Building Monthly Cleaning 104711 725.00 01/24 01/16/2024 20806 CONNOR HERNANDEZ REFUND WATER OVERPAYMEN 011075 526.00 01/24 01/18/2024 20807 SHANE OLIVERSON REIMBURSEMENT FOR BASKE 104955 157.05 01/24 01/18/2024 20808 TACOMA SCREW PRODUCTS,INC. Safety Glasses&Shop Supplies 104711 77.37 01/24 01/22/2024 20839 IONA ELEMENTARY SCHOOL DONATION FROM MAYOR'S WA 104790 300.00 01/24 01/22/2024 20840 THUNDER RIDGE HIGH SCHOOL DONATION FROM MAYOR'S WA 104790 700.00 01/24 01/23/2024 20845 APG WEST PAYMENT Treasurer's 1st Qtr Report 104155 73.64 01/24 01/23/2024 20846 FORSGREN ASSOCIATES,INC. General Eng Project Coordination 514180 2,112.50 01/24 01/23/2024 20847 HOME DEPOT CREDIT SERVICES Shop Supplies 104711 187.50 01/24 01/23/2024 20848 JIM'S TROPHY Name Plates 104150 46.23 01/24 01/23/2024 20849 NAPAAUTO PARTS Fuel Filter 104711 7.99 01/24 01/23/2024 20850 NETBACK,LLC Data Backup 5GB 514150 75.00 01/24 01/23/2024 20851 ROCKY MTN.POWER Shop 104175 2,427.81 01/24 01/23/2024 20852 SEARLE HART&ASSOCIATES,PLLC Annual Audit of Finances FY2023 104160 12,750.00 01/24 01/23/2024 20853 WESTERN STATES EQUIPMENT CAT Backhoe Brake Service 514730 1,465.07 01/24 01/23/2024 20854 DIANA ESTRADA REIMBURSEMENT FOR CITY E 104770 209.70 01/24 01/25/2024 20855 DIANA ESTRADA REIMBURSEMENT FOR CITY E 104770 167.60 01/24 01/29/2024 20856 C-A-L-RANCH STORES Boots 514710 209.99 01/24 01/29/2024 20857 CITY OF IDAHO FALLS TREASURER OFFICE ANIMAL SHELTER QRTLY PART! 104690 2,769.00 01/24 01/29/2024 20858 DIVISION OF OCCUPATIONAL&PROF LICEN ELEVATOR ANNUAL CERTIFICA 514710 100.00 01/24 01/29/2024 20859 ROCKY MTN.POWER Well#1 514175 942.17 01/24 01/29/2024 20860 SPARKLIGHT Internet-Shop 104150 181.61 01/24 01/29/2024 20861 TACOMA SCREW PRODUCTS,INC. Shop Supplies 514710 44.88 01/24 01/29/2024 20862 TETON MICROBIOLOGY LAB Coliform/E.Coli Water Tests 514710 175.00 01/24 01/29/2024 20863 WEX BANK Fuel for Dump Truck&Snow Plow 104713 618.60 01/24 01/31/2024 20864 DIANA ESTRADA REIMBURSEMENT FOR CITY E 104770 711.30 01/24 01/31/2024 20865 HOLDEN KIDWELL HAHN&CRAPO P.L.L.C. Ordinance Revisions&Correspon 104160 1,320.00 01/24 01/31/2024 20866 JIM'S TROPHY Council Photo Engravings 104150 23.40 Grand Totals: 92,719.35 Summary by General Ledger Account Number M=Manual Check,V=Void Check City of Iona Check Register-Iona Page: 2 Check Issue Dates:1/1/2024-1/31/2024 Feb 01,2024 03:37PM GLAccount Debit Credit Proof 01-1075 526.00 .00 526.00 01-2010 .00 526.00- 526.00- 10-2010 .00 78,335.18- 78,335.18- 10-41-50 411.12 .00 411.12 10-41-55 201.12 .00 201.12 10-41-60 7,035.00 .00 7,035.00 10-41-63 1,056.25 .00 1,056.25 10-41-75 1,087.14 .00 1,087.14 10-46-80 56,145.22 .00 56,145.22 10-46-90 2,769.00 .00 2,769.00 10-47-11 3,838.19 .00 3,838.19 10-47-12 184.13 .00 184.13 10-47-13 1,999.08 .00 1,999.08 10-47-20 321.39 .00 321.39 10-47-30 1,000.50 .00 1,000.50 10-47-70 1,088.60 .00 1,088.60 10-47-90 1,000.00 .00 1,000.00 10-49-55 198.44 .00 198.44 51-2010 .00 13,858.17- 13,858.17- 51-41-50 750.37 .00 750.37 51-41-60 7,035.00 .00 7,035.00 51-41-75 2,183.63 .00 2,183.63 51-41-80 1,056.25 .00 1,056.25 51-47-10 2,100.39 .00 2,100.39 51-47-30 732.53 .00 732.53 Grand Totals: 92,719.35 92,719.35- .00 Dated: a- 7Z 7/z-/-/ Mayor: �� City Council: i 1 e ' -----3,Gt.-ZVI:1 .:;"[7-1 tx 7,1 M=Manual Check,V=Void Check