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HomeMy Public PortalAbout19910911 - Minutes - Board of Directors (BOD) I Open Space I MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 91-27 REGULAR MEETING BOARD OF DIRECTORS September 11 , 1991 MINUTES I . ROLL CALL President Nonette Hanko called the meeting to order at 7 : 37 P.M. Members Present : Katherine Duffy, Nonette Hanko, Richard Bishop, Robert McKibbin, Ginny Babbitt , and Betsy Crowder. Teena Henshaw arrived at 8 : 55 P.M. Personnel Present : Herbert Grench, Craig Britton, Mary Hale, Del Woods , John Escobar, Stanley Norton, and Emma Johnson. II . APPROVAL OF MINUTES August 14, 1991 B. Crowder noted that the informational report on page six regarding the Town of Woodside should be amended to read that the Town had "rewritten the proposition it has placed on the November ballot as an advisory measure to read that the principal amount not exceed $2 , 850, 000 . ' " Motion : R. Bishop moved that. the Board approve the minutes of August 14 , 1991 as corrected. R. McKibbin seconded the motion. The motion passed 0 to 0 . III . WRITTEN COMMUNICATION E. Johnson stated that, a letter had been received from Donna and Earl Harris , 22802 Prospect Road, Saratoga, regarding the excessive speed of bikers on the trails at Fremont Older Open Space Preserve, and asking that something be done . E. Johnson said a reply to the letter had been drafted for the Board ' s approval . N. Hanko, with the Board ' s concurrence, approved sending the reply. N. Hanko reported she had received a letter from William Penn Mott inviting District participation in a special anniversary sailing of the Schooner Alma on September 21 . R. McKibbin said that he might like to participate. N. Hanko said she received a letter from the Business School of. San Jose State regarding use of the facility at the top of Mt . Umunhum. She noted that staff is preparing a response. I IV. ORAL COMMUNICATIONS There were no oral communications . I I I I I I I Meeting 91-27 Page 2 V. ADOPTION OF AGENDA N. Hanko stated that the agenda was adopted by Board consensus . VI . BOARD BUSINESS A. Selection of Contractor for Rancho San Antonio Open Space Preserve Access Bridge Construction Project (Report R-91-103 dated September 3, 1991) D. Woods reported that out of the twelve contractors who submitted bids , Collishaw Construction submitted the lowest bid among a wide range of bids . He said that staff has met with the bidder and the District ' s engineer to review the bid item by item, and Collishaw confirmed that they can complete the contract at the bid price. He added that the Cities of San Jose, Santa Clara, and Sunnyvale gave positive references for the firm. D. Woods noted that the local carpenters ' union suggested that the builder will not be able to hire employees at prevailing wages , and that staff is reviewing the prevailing wage penalty that is carried in the District ' s general conditions to ensure it is consistent with other agencies . He said the District will require a weekly wage statement so staff can ensure that prevailing wages are being paid. He said there will be engineering inspections three times a week. Motion: R. Bishop moved that the Board accept the lowest responsible bid of $64 , 378 from Collishaw Construction for the Rancho San Antonio Open Space Preserve Access Bridge Construction Project and authorize the General Manager to enter into a contract for performance of the work. K. Duffy seconded the motion. The motion passed 5 to 1 on the following vote : Ayes : K. Duffy, R. McKibbin, N. Hanko, B. Crowder, and R . Bishop. Noes : G. Babbitt . G. Babbitt said she voted against the motion because she felt the bid was too low to be realistic for the job. B. Conversion of Accounting Specialist Part-Time Position to Full-Time (Report R-91-102 dated September 5, 1991) Motion: R. McKibbin moved that the Board convert the part- time accounting specialist position to a regular full-time position effective October 1 , 1991 . B. Crowder seconded the motion. The motion passed 6 to 0 . C . Approval of Plans and Specifications for Remodel at 330 Distel Circle (Report R-91-104 dated September 6 , 1991) C . Britton reported that the Office Space Committee and staff had reviewed the plans . He said that changes to the Meeting 91-27 Page 3 plans based on zoning and other restrictions , had been made and resulted in increased costs . He added that if the project is over budget after bids are received, staff will make recommendations to the Office Space Committee and the Board about either exceeding the budget or cutting items or both. Ann Allwein of the Steinberg Group reviewed the plans with members of the Board. Motion: R. Bishop moved that the Board authorize staff to advertise for bids for the remodel of 330 Distel Circle. K. Duffy seconded the motion. Discussion: R. Bishop proposed that the entire Board consider the bids and plans at a special meeting of the Board. The Board agreed to consider the suggestion at its second meeting in October. The motion passed 6 to 0 . VII . INFORMATIONAL REPORT K. Duffy reported that the Santa Clara County Board of Supervisors voted unanimously to send a letter to the Santa Clara Valley Water District opposing the road easement across the water district ' s land for the proposed college near St . Joseph 's Hill Open Space Preserve . She said she will monitor further proceedings . R. McKibbin said the Budget Committee expects to present its recommendations on Board appointees ' salaries at the September 25 regular Board meeting. B. Crowder reported she had attended an open house at Moffett Field but did not get any information regarding the Bay Trail at that site . N. Hanko proposed that the Board schedule a date for the Public Communications Workshop and approve a committee that would propose an agenda for the workshop. The Board agreed to schedule the Special Meeting for Tuesday, October 29 at 7 P.M. N. Hanko said she would be contacting prospective committee members . H. Grench reported that the District and Monterey Peninsula Regional Park District are no longer included in Senate Bill 164 that would create the South Santa Clara County Open Space Authority. He suggested returning to the legislature along with other regional park and open space districts to propose legislation during the next session which starts in January 1992 . H. Grench said that the Santa Cruz County Local Agency Formation Commission had not requested jurisdiction in the District ' s annexation of the Saratoga Gap land. He said the District will be the first three-county regional District in the state, perhaps in the nation, if the annexation is approved. Meeting 91-27 Page 4 H. Grench said that staff had proposed four sessions for the California Park and Recreation Society' s annual meeting next March and that three had been accepted. He added that the Open Space America Conference will be in New Jersey next May and that he has requested that someone from the District be invited to speak. He added that he had been invited to Santa Barbara County to speak to their citizens advisory committee on open space. He said they are particularly interested in preserving open space for non-developed kinds of uses . D. Woods suggested that a public workshop be held in March at the Kings Mountain Fire Station before staff presents the El Corte de Madera Open Space Preserve Use and Management Plan. The Board concurred that March would be acceptable for the Good Neighbor Meeting. C . Britton reported that 12 applicants out of the 145 who had applied for the real property representative position had been interviewed and that he will complete interviews of the 5 finalists later this week. C . Britton said that the District was notified that the District ' s federal Land and Water Conservation Fund grant application was not funded, adding that grants are focusing on development projects . C . Britton reported that a committee for the County of Santa Clara voted to reduce trail easement widths , eliminate the ability of the county to request trail easements on projects relating to architectural review, or eliminate the ability of the county to request trail easements where the subdivision is set back from the road. He said staff feels that these proposals place severe limitations on the county' s ability to require dedications . C . Britton added that there may not be a strong turnout for the September 19 Planning Commission meeting and asked if any Board member would speak on behalf of the existing policies . R. McKibbin said he may be able to attend. J . Escobar reported that there was an alleged assault by a property owner to a bicyclist on September 1 on Mt . Umunhum Road. He said the sheriff was called and staff is working with the sheriff ' s department for standing orders . J. Escobar reported that one bike and two jogging accidents occurred at Rancho San Antonio Open Space Preserve and three bike accidents occurred at Fremont Older Open Space Preserve during the past month. He further reported that the Thornewood House Tour is scheduled for October and the Fremont Older House Tour will be in November. VTII . CLAIMS Motion : R. Bishop moved that the Board approve Revised Claims 91-16 dated September 11 , 1991 . G. Babbitt seconded the motion. The motion passed 7 to 0 . Meeting 91-27 Page 5 IX. CLOSED SESSION S . Norton announced that litigation matters to be discussed in Closed Session fell under Government Code Section 54956 . 9 (a) , existing litigation (Ringo and Vidovich matters) , and (c) whether to initiate litigation. C . Britton said assessor ' s parcel numbers to be discussed under land negotiations in Closed Session were San Mateo County 072-331-020 , -030, negotiating with Tom Stafford of Skywood Realty, and Santa Clara County assessor ' s parcel numbers 544-140-11 and 544-150-01 U. S . Forest Service, negotiating with Audrey Rust of Peninsula Open Space Trust . The Board recessed to Closed Session at 9:07 P.M. X. ADJOURNMENT The Board reconvened to adjourn the meeting at 11 : 55 P.M. Emma Johnson Recording Secretary