HomeMy Public PortalAbout19910911 - Minutes - Board of Directors (BOD) I
Open Space
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 91-27
REGULAR MEETING
BOARD OF DIRECTORS
September 11 , 1991
MINUTES
I . ROLL CALL
President Nonette Hanko called the meeting to order at 7 : 37 P.M.
Members Present : Katherine Duffy, Nonette Hanko, Richard Bishop,
Robert McKibbin, Ginny Babbitt , and Betsy Crowder. Teena Henshaw
arrived at 8 : 55 P.M.
Personnel Present : Herbert Grench, Craig Britton, Mary Hale,
Del Woods , John Escobar, Stanley Norton, and Emma Johnson.
II . APPROVAL OF MINUTES
August 14, 1991
B. Crowder noted that the informational report on page six
regarding the Town of Woodside should be amended to read that the
Town had "rewritten the proposition it has placed on the November
ballot as an advisory measure to read that the principal amount
not exceed $2 , 850, 000 . ' "
Motion : R. Bishop moved that. the Board approve the minutes of
August 14 , 1991 as corrected. R. McKibbin seconded the
motion. The motion passed 0 to 0 .
III . WRITTEN COMMUNICATION
E. Johnson stated that, a letter had been received from Donna and
Earl Harris , 22802 Prospect Road, Saratoga, regarding the
excessive speed of bikers on the trails at Fremont Older Open
Space Preserve, and asking that something be done . E. Johnson
said a reply to the letter had been drafted for the Board ' s
approval . N. Hanko, with the Board ' s concurrence, approved
sending the reply.
N. Hanko reported she had received a letter from William Penn
Mott inviting District participation in a special anniversary
sailing of the Schooner Alma on September 21 . R. McKibbin said
that he might like to participate.
N. Hanko said she received a letter from the Business School of.
San Jose State regarding use of the facility at the top of Mt .
Umunhum. She noted that staff is preparing a response.
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IV. ORAL COMMUNICATIONS
There were no oral communications .
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Meeting 91-27 Page 2
V. ADOPTION OF AGENDA
N. Hanko stated that the agenda was adopted by Board consensus .
VI . BOARD BUSINESS
A. Selection of Contractor for Rancho San Antonio Open Space
Preserve Access Bridge Construction Project (Report R-91-103
dated September 3, 1991)
D. Woods reported that out of the twelve contractors who
submitted bids , Collishaw Construction submitted the lowest
bid among a wide range of bids . He said that staff has met
with the bidder and the District ' s engineer to review the
bid item by item, and Collishaw confirmed that they can
complete the contract at the bid price. He added that the
Cities of San Jose, Santa Clara, and Sunnyvale gave positive
references for the firm.
D. Woods noted that the local carpenters ' union suggested
that the builder will not be able to hire employees at
prevailing wages , and that staff is reviewing the prevailing
wage penalty that is carried in the District ' s general
conditions to ensure it is consistent with other agencies .
He said the District will require a weekly wage statement so
staff can ensure that prevailing wages are being paid. He
said there will be engineering inspections three times a
week.
Motion: R. Bishop moved that the Board accept the lowest
responsible bid of $64 , 378 from Collishaw
Construction for the Rancho San Antonio Open Space
Preserve Access Bridge Construction Project and
authorize the General Manager to enter into a
contract for performance of the work. K. Duffy
seconded the motion. The motion passed 5 to 1 on
the following vote :
Ayes : K. Duffy, R. McKibbin, N. Hanko, B.
Crowder, and R . Bishop.
Noes : G. Babbitt .
G. Babbitt said she voted against the motion
because she felt the bid was too low to be
realistic for the job.
B. Conversion of Accounting Specialist Part-Time Position to
Full-Time (Report R-91-102 dated September 5, 1991)
Motion: R. McKibbin moved that the Board convert the part-
time accounting specialist position to a regular
full-time position effective October 1 , 1991 . B.
Crowder seconded the motion. The motion passed 6
to 0 .
C . Approval of Plans and Specifications for Remodel at 330
Distel Circle (Report R-91-104 dated September 6 , 1991)
C . Britton reported that the Office Space Committee and
staff had reviewed the plans . He said that changes to the
Meeting 91-27 Page 3
plans based on zoning and other restrictions , had been made
and resulted in increased costs . He added that if the
project is over budget after bids are received, staff will
make recommendations to the Office Space Committee and the
Board about either exceeding the budget or cutting items or
both. Ann Allwein of the Steinberg Group reviewed the plans
with members of the Board.
Motion: R. Bishop moved that the Board authorize staff to
advertise for bids for the remodel of 330 Distel
Circle. K. Duffy seconded the motion.
Discussion: R. Bishop proposed that the entire
Board consider the bids and plans at a special
meeting of the Board. The Board agreed to
consider the suggestion at its second meeting in
October.
The motion passed 6 to 0 .
VII . INFORMATIONAL REPORT
K. Duffy reported that the Santa Clara County Board of
Supervisors voted unanimously to send a letter to the Santa Clara
Valley Water District opposing the road easement across the water
district ' s land for the proposed college near St . Joseph 's Hill
Open Space Preserve . She said she will monitor further
proceedings .
R. McKibbin said the Budget Committee expects to present its
recommendations on Board appointees ' salaries at the September 25
regular Board meeting.
B. Crowder reported she had attended an open house at Moffett
Field but did not get any information regarding the Bay Trail at
that site .
N. Hanko proposed that the Board schedule a date for the Public
Communications Workshop and approve a committee that would
propose an agenda for the workshop. The Board agreed to schedule
the Special Meeting for Tuesday, October 29 at 7 P.M. N. Hanko
said she would be contacting prospective committee members .
H. Grench reported that the District and Monterey Peninsula
Regional Park District are no longer included in Senate Bill 164
that would create the South Santa Clara County Open Space
Authority. He suggested returning to the legislature along with
other regional park and open space districts to propose
legislation during the next session which starts in January 1992 .
H. Grench said that the Santa Cruz County Local Agency Formation
Commission had not requested jurisdiction in the District ' s
annexation of the Saratoga Gap land. He said the District will
be the first three-county regional District in the state, perhaps
in the nation, if the annexation is approved.
Meeting 91-27 Page 4
H. Grench said that staff had proposed four sessions for the
California Park and Recreation Society' s annual meeting next
March and that three had been accepted. He added that the Open
Space America Conference will be in New Jersey next May and that
he has requested that someone from the District be invited to
speak. He added that he had been invited to Santa Barbara County
to speak to their citizens advisory committee on open space. He
said they are particularly interested in preserving open space
for non-developed kinds of uses .
D. Woods suggested that a public workshop be held in March at the
Kings Mountain Fire Station before staff presents the El Corte de
Madera Open Space Preserve Use and Management Plan. The Board
concurred that March would be acceptable for the Good Neighbor
Meeting.
C . Britton reported that 12 applicants out of the 145 who had
applied for the real property representative position had been
interviewed and that he will complete interviews of the 5
finalists later this week.
C . Britton said that the District was notified that the
District ' s federal Land and Water Conservation Fund grant
application was not funded, adding that grants are focusing on
development projects .
C . Britton reported that a committee for the County of Santa
Clara voted to reduce trail easement widths , eliminate the
ability of the county to request trail easements on projects
relating to architectural review, or eliminate the ability of the
county to request trail easements where the subdivision is set
back from the road. He said staff feels that these proposals
place severe limitations on the county' s ability to require
dedications . C . Britton added that there may not be a strong
turnout for the September 19 Planning Commission meeting and
asked if any Board member would speak on behalf of the existing
policies . R. McKibbin said he may be able to attend.
J . Escobar reported that there was an alleged assault by a
property owner to a bicyclist on September 1 on Mt . Umunhum Road.
He said the sheriff was called and staff is working with the
sheriff ' s department for standing orders .
J. Escobar reported that one bike and two jogging accidents
occurred at Rancho San Antonio Open Space Preserve and three bike
accidents occurred at Fremont Older Open Space Preserve during
the past month. He further reported that the Thornewood House
Tour is scheduled for October and the Fremont Older House Tour
will be in November.
VTII . CLAIMS
Motion : R. Bishop moved that the Board approve Revised Claims
91-16 dated September 11 , 1991 . G. Babbitt seconded
the motion. The motion passed 7 to 0 .
Meeting 91-27 Page 5
IX. CLOSED SESSION
S . Norton announced that litigation matters to be discussed in
Closed Session fell under Government Code Section 54956 . 9 (a) ,
existing litigation (Ringo and Vidovich matters) , and (c) whether
to initiate litigation. C . Britton said assessor ' s parcel
numbers to be discussed under land negotiations in Closed Session
were San Mateo County 072-331-020 , -030, negotiating with Tom
Stafford of Skywood Realty, and Santa Clara County assessor ' s
parcel numbers 544-140-11 and 544-150-01 U. S . Forest Service,
negotiating with Audrey Rust of Peninsula Open Space Trust .
The Board recessed to Closed Session at 9:07 P.M.
X. ADJOURNMENT
The Board reconvened to adjourn the meeting at 11 : 55 P.M.
Emma Johnson
Recording Secretary