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Home My Public Portal About2016-05-161 REGULAR COUNCIL MEETING, MAY 16, 2016 CALL TO ORDER The Regular Council Meeting of May 16, 2016, was convened at 6:00 P.M. by Mayor Carrie Tergin. ROLL CALL The following Council Members were present for the roll call: Present: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Absent: None A quorum was declared present. Mayor Tergin explained the Code requirement for speakers for “Presentations from the Gallery” to sign up on the sign-up sheet provided before the beginning of the meeting in order to be allowed to make such presentations. She indicated the Council may vote to suspend its own rules to allow speakers who have not signed up. No one had signed up to speak at tonight’s meeting. ADOPTION OF THE AGENDA A motion was made by Councilman Graham for adoption of the agenda as published, seconded by Councilman Prather, and approved unanimously. MISCELLANEOUS AGENDA ITEMS Mayor Tergin recognized a Boy Scout in the audience and asked him to come forward to state his Troop and badge on which he was working. The Scout indicated he was from Troop 104 at Thomas Jefferson Middle School and was currently working towards his Citizenship in the Community Merit Badge. Mayor Tergin welcomed him and wished him well on his achievement. Mayor Tergin made comments regarding the recent death of former City Councilman Richard (“Dick”) Groner and offered her condolences to his family on behalf of the City. 2 REGULAR COUNCIL MEETING, MAY 16, 2016 Mayor Tergin presented a Proclamation in observation of “Kids to Parks Day” to Mr. J. J. Gates of the Parks, Recreation, & Forestry Department. Mr. Gates thanked Mayor Tergin for the proclamation and emphasized the positive benefits gained by children who use the City’s parks, and encouraged the public to bring their kids to the parks often. Mayor Tergin read a proclamation honoring “Relay for Life” and stated the proclamation would be sent to the organization. She urged citizens to participate in this event to both raise awareness and funds to search for a cure for cancer. City Administrator Steve Crowell presented the Outstanding Employee Award for May to Mr. Larry Heckman who works as a Mechanic in the Parks, Recreation, & Forestry Department. Mr. Crowell detailed some projects on which Mr. Heckman’s expertise had provided not only much needed equipment for Parks, but also saved the City money by building the items himself. Mayor Tergin congratulated Mr. Heckman for for over 37 years of outstanding service to the City, and presented him with a City Coin and a gift certificate in appreciation for his dedication. PUBLIC HEARINGS (a) Rezoning 34.5 Acres of Land Addressed as 1050 South Country Club Drive from C-1 Neighborhood Commercial to RS-2 Single Family and Endorsing an Associated Comprehensive Plan Amendment. Planning & Protective Services Department Director Janice McMillan provided a detailed background of the proposed rezoning and offered to answer any questions. At the conclusion of staff testimony, Mayor Tergin asked if anyone present wished to make comments in favor of, or opposition to, the proposed rezoning. In Favor: Mr. Mike Bates, Central Missouri Professional Services, explained briefly how the proposed rezoning would facilitate the developer’s plan to develop the area. He answered questions asked by the Council. As no one else came forward to speak on the issue, Mayor Tergin declared the public hearing concluded, and stated the Council would now take up the associated pending bill. 2016-4 sponsored by Councilman Graham, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, CHANGING, AMENDING, AND MODIFYING THE ZONING MAP OF THE ZONING CODE OF THE CITY OF JEFFERSON, BY REZONING 34.5 ACRES OF LAND ADDRESSED AS 1050 3 REGULAR COUNCIL MEETING, MAY 16, 2016 SOUTH COUNTRY CLUB DRIVE FROM C-1 NEIGHBORHOOD COMMERCIAL TO RS-2 SINGLE FAMILY RESIDENTIAL AND ENDORSING AN ASSOCIATED COMPREHENSIVE PLAN AMENDMENT. Bill 2016-4 was read third time by title, placed on final passage , and passed by the following roll-call vote as Ordinance 15526: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None (b) Special Exception Use Permit to Operate a Neighborhood Center/Community Activity Building for Property Located at 1105 Lafayette Street (Boys’ & Girls’ Club) Planning & Protective Services Department Director Janice McMillan provided a detailed background of the proposed use for the property, and offered to answer any questions. At the conclusion of staff testimony, Mayor Tergin asked if anyone present wished to make comments in favor of, or opposition to, the proposed rezoning. In Favor: Mr. Mike Bates, Central Missouri Professional Services, explained briefly the history of the former and future facility, and explained issues of parking, etc., connected with the project. Mr. Tim Sigmund, Vice-President of the Boys and Girls Club Board of Directors, offered to answer any questions the Council might have. As no one else came forward to speak on the issue, Mayor Tergin declared the public hearing concluded, and stated the Council would now take up the associated pending bill. 2016-5 sponsored by Councilman Graham, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, APPROVING A SPECIAL EXCEPTION USE PERMIT FOR CONSTRUCTION OF A NEIGHBORHOOD CENTER/COMMUNITY ACTIVITY BUILDING ADDRESSED AS 1105 LAFAYETTE STREET, DESCRIBED AS PART OF OUTLOTS 26 AND 82 AND PART OF VACATED FRANKLIN STREET RIGHT OF WAY, JEFFERSON CITY, COLE COUNTY, MISSOURI. 4 REGULAR COUNCIL MEETING, MAY 16, 2016 Bill 2016-5 was read third time by title, placed on final passage , and passed by the following roll-call vote as Ordinance 15527: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None APPOINTMENTS BY THE MAYOR The following appointments to City Boards and Commissions were recommended for approval: *3rd term requires 2/3 majority vote A motion was made by Councilman Costales for approval of the appointments as recommended, seconded by Councilman Graham, and approved unanimously. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF Mayor Tergin:  activities in which she had participated during Public Service Appreciation Week  Visit by USS Jefferson City Crew members to Jefferson City on May 10  Congratulated all the graduates from Lincoln University and high schools in Jefferson City  Participated in and selected the “Mayor’s Choice” in the Corvette Classic car show Council Members:  Councilman Henry announced the May 19 Public Works & Planning Committee meeting  Councilman Graham announced the Dusty Deskin’s Memorial Lions Club Peanut Sale which would occur on Friday, May 20 Board or Commission Recommended appointment Expires Status Transportation & Traffic Commission: Jack Atterberry Mark Kross Roger Schwartze June 2019 June 2019 June 2019 PARTIAL FULL FULL USS Jefferson City Submarine Committee: Hal Dulle Bob Priddy Mike Ryno* June 2019 June 2019 June 2019 FULL FULL FULL 5 REGULAR COUNCIL MEETING, MAY 16, 2016 Staff:  Janice McMillan announced the May 17 Heritage Week Celebration  Janice McMillan announced Capital Regional Medical Center’s May 17 public open house regarding their Neighborhood Plan  Councilman Schreiber announced the June 4 Cemetery Walking Tour at Woodland Cemetery  Janice McMillan announced the May 17 open house hosted by H3 Studio on the Revitalization of the Southside / Old Munichberg area  Janice McMillan announced the June 4 E -Waste / Hazardous Household Waste drop-off event at University of Missouri’s Hearnes Center parking lot “M” in which citizens of both Columbia and Jefferson City may participate PRESENTATIONS FROM STAFF, CONSULTANTS, AND INVITED GUESTS No one came forward to speak at this time. LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE Lincoln University student / City Council liaison Jonathan Jackson was not present to give a report. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There were no presentations made at this time. CONSENT AGENDA The following items were brought before the Council for approval by Consent: a. Minutes of City Council Meetings: May 2, 2016 b. Renewal (Year 2) Contract with Centech & Associates for HVAC Maintenance Services 6 REGULAR COUNCIL MEETING, MAY 16, 2016 c. Renewal (Year 2) $112,567.50 Estimated Bid #2801 of Cole County Industries, Inc., for Concrete and Concrete Products d. Accepting Bid #2827 of Gillig LLC, (estimated total $55,000.00) for Transit Bus Parts Discount A motion was made by Councilman Branch to approve the Consent Agenda as presented, seconded by Councilwoman Ward, and approved unanimously. BILLS INTRODUCED 2016-8 sponsored by Councilman Schreiber, entitled AN ORDINANCE AMENDING CHAPTER 7, SECTION 7-700, OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI, BY INCREASING MEMBERSHIP ON THE CEMETERY RESOURCES BOARD. 2016-9 sponsored by Councilman Henry, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH FERCON CONSTRUCTION CO. IN THE AMOUNT OF $210,772.00 FOR THE JEFFERSON CITY WAYFINDING PROJECT. 2016-10 sponsored by Councilman Branch, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2015 - 2016 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY CHANGING THE PERSONNEL SCHEDULE WITHIN THE DEPARTMENT OF PUBLIC WORKS. 2016-11 sponsored by Councilman Prather, entitled AN ORDINANCE APPROVING A PLAN FOR AN INDUSTRIAL DEVELOPMENT PROJECT FOR THE BENEFIT OF MODERN LITHO-PRINT CO., A MISSOURI CORPORATION, CONSISTING OF THE ACQUISITION AND INSTALLATION OF AN OFFSET PRESS AND OTHER EQUIPMENT AT THE COMPANY’S EXISTING FACILITY LOCATED IN THE CITY; AUTHORIZING THE CITY OF JEFFERSON, MISSOURI TO ISSUE ITS TAXABLE INDUSTRIAL DEVELOPMENT REVENUE BONDS (MODERN LITHO-PRINT CO. PROJECT), SERIES 2016, IN A PRINCIPAL AMOUNT NOT TO EXCEED $8,000,000 TO PAY THE COSTS OF THE PROJECT; AUTHORIZING AND APPROVING CERTAIN DOCUMENTS; AND AUTHORIZING 7 REGULAR COUNCIL MEETING, MAY 16, 2016 CERTAIN OTHER ACTIONS IN CONNECTION WITH THE ISSUANCE OF THE BONDS. 2016-12 sponsored by Councilman Branch, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH THE AUSTIN PETERS GROUP, INC., IN AN AMOUNT NOT TO EXCEED $38,890.00 FOR A COMPENSATION AND CLASSIFICATION PLAN REVIEW . Councilman Costales requested that the rules be suspended and Bill 2016 -12 placed on third reading and final passage. There were no objections to the request to suspend the rules. Bill 2016-12 was read second and third times by title, placed on final passage, and passed by the following roll-call vote as Ordinance 15530: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None 2016-13 sponsored by Councilman Branch, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION TO CONSTRUCT A PORTION OF THE FROG HOLLOW GREENWAY TRAIL, PHASE II, UNDER HIGHWAY 179. BILLS PENDING 2016-6 sponsored by Councilman Henry, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING AND DISCONTINUING A 47.02 FOOT WIDE STRIP OF THE SANITARY SEWER COMPONENT OF AN EXISTING SANITARY SEWER AND STORMWATER EASEMENT ON LOTS 19 AND 20 OF HERITAGE HOLLOW SUBDIVISION SECTION ONE. Bill 2016-6 was read third time by title, placed on final passage , and passed by the following roll-call vote as Ordinance 15528: 8 REGULAR COUNCIL MEETING, MAY 16, 2016 Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None 2016-7 sponsored by Councilman Graham, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING SECTION 19-401, (MOTOR VEHICLES AND TRAFFIC), SCHEDULE H (YIELD SIGNS), SUBPARAGRAPH (A), OF THE CODE OF THE CITY OF JEFFERSON, BY THE DELETION OF SHERWOOD DRIVE NORTH OR SOUTH OF FAIRWAY DRIVE, AND SCHEDULE G (STOP INTERSECTIONS), SUBPARAGRAPH B (OTHER SPECIFIED INTERSECTIONS), OF THE CODE OF THE CITY OF JEFFERSON, BY THE ADDITION OF SHERWOOD DRIVE, BEFORE ENTERING FAIRWAY DRIVE. Bill 2016-7 was read third time by title, placed on final passage , and passed by the following roll-call vote as Ordinance 15529: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None INFORMAL CALENDAR There were no items on the Informal Calendar. RESOLUTIONS RS2016-6 sponsored by Councilman Henry, entitled: A RESOLUTION ADOPTING THE 2016 TITLE VI PROGRAM, INCLUDING TITLE VI NONDISCRIMINATION, LIMITED ENGLISH PROFICIENCY AND PUBLIC INVOLVEMENT PLANS FOR JEFFTRAN. A motion was made by Councilman Mihalevich for adoption of Resolution RS2016-6 as presented, seconded by Councilman Prather, and approved unanimously by the following roll-call vote: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman 9 REGULAR COUNCIL MEETING, MAY 16, 2016 Nay: None RS2016-7 sponsored by Councilman Graham, entitled: A RESOLUTION AUTHORIZING THE CITY OF JEFFERSON TO APPLY FOR THE 2016 COMMUNITY POLICING DEVELOPMENT PROGRAM GRANT A motion was made by Councilman Branch for adoption of Resolution RS2016-7 as presented, seconded by Councilman Costales, and approved unanimously by the following roll-call vote: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations made at this time. COUNCIL AND STAFF RESPONSE TO PRESENTATIONS FROM THE GALLERY No comments were made at this time. NEW BUSINESS There was no new business brought forward. UNFINISHED BUSINESS There was no unfinished business brought forward at this time. APPROVAL OF CLOSED SESSION MINUTES 10 REGULAR COUNCIL MEETING, MAY 16, 2016 A motion was made by Councilman Henry to approve the May 2, 2016, Closed Session Minutes. The motion was seconded by Councilman Mihalevich, and approved by the following roll-call vote: Aye: Branch, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None Abstain: Costales GO INTO CLOSED SESSION Mayor Tergin stated that, pursuant to Sec. 610.021 of the Revised Statutes of Missouri, the Chair will entertain a motion to go into Closed Session to discuss the following: a. Discussion of Operational Guidelines, Policies, and Response plans “for use in responding to or preventing any critical incident which is or appears to be terrorist in nature.” Disclosure would impair the City’s ability to project the security or safety of people and property; public interest in non -disclosure outweighs the public interest in having this portion of the meeting be open. [Sec. 610.021.18] A motion was made by Councilman Mihalevich to go into Closed Session at this time for the above-stated purpose, seconded by Councilman Costales, and approved unanimously by the following roll-call vote at 6:55 P.M. Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None