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Home My Public Portal About2016-06-061 REGULAR COUNCIL MEETING, JUNE 6, 2016 CALL TO ORDER The Regular Council Meeting of June 6, 2016, was convened at 6:00 P.M. by Mayor Carrie Tergin. ROLL CALL The following Council Members were present for the roll call: Present: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Absent: None A quorum was declared present. Mayor Tergin asked City Counselor Drew Hilpert to make brief comments regarding his June 3 resignation announcement. Mr. Hilpert explained the effective date of his resignation will be August 2, and that he and his family were moving to Springfield, MO, where he had been offered another opportunity. Mayor Tergin wished him well in his new position and thanked him for his years of service to Jefferson City. ADOPTION OF THE AGENDA A motion was made by Councilman Graham for adoption of the agenda as published, seconded by Councilman Glen Costales, and approved unanimously. MISCELLANEOUS AGENDA ITEMS (a) Mayor Tergin stated that there was a group of Girl Scouts in the audience who had recently achieved the highest Girl Scout ranking of “Gold” award. She asked them to come forward and introduce themselves, tell where they go to school, and give a brief comment about their projects which were submitted to achieve the award:  Kailee Alewel, JCHS  Erica Dohmen, Helias 2 REGULAR COUNCIL MEETING, JUNE 6, 2016  Veronica Tarka, Father Tolton  Emma Haenchen, JCHS  Riley Wibberg, Helias  Catherine Roehl, Helias Mayor Tergin congratulated the young women and wished them well in their future endeavors. (b) Public Works Director introduced Mr. James E. McCleish from the Missouri Water Environment Association, who announced that the City’s Waste Water Treatment Plant had recently received two awards from their organization. The first award he presented was “Wastewater Treatment Plant of the Year” to the Jefferson City Regional Water Reclamation Facility. The award was presented to Ms. Clara Haenchen, Ms. Emily Wilbers, and Mr. Brad Engelbrecht. The second award, the 2016 “Crystal Crucible” award was presented to Ms. Emily Wilbers. Mayor Tergin congratulated the staff for their outstanding achievements and thanked them for their dedication to making the City’s treatment plant the best in the state. (c) Mayor Tergin stated that three members of the City’s half -cent sales tax “G” committee were present and wished to make announcements about upcoming events related to their committee. Those members were Ms. Linda McAnany, Mr. Bill Plank, and former Mayor John Landwehr. Following their presentation about the City’s sales tax extension issue which will be on the August 2 ballot, they stated they and other committee members would be happy to come make presentations to any civic organization that would invite them to do so. PUBLIC HEARINGS (a) Approving Plan for Industrial Development Project for Modern Litho-Print Company Not to Exceed $8Million City Counselor Drew Hilpert provided background information and stated that counsel was present from both Piper Jaffray and Gilmore & Bell to answer questions if needed. At the conclusion of staff testimony, Mayor Tergin asked if anyone present wished to make comments in favor of, or opposition to, the issue. In Favor: 3 REGULAR COUNCIL MEETING, JUNE 6, 2016 Mr. Shaun Sappenfield, Jefferson City Area Chamber of Commerce, provided information about this project and other projects which have b rought jobs into the City. Following his presentation, he answered questions asked by the Council Members. As no one else came forward to speak on the issue, Mayor Tergin declared the public hearing concluded, and stated the Council would now take up the associated pending bill. 2016-11 sponsored by Councilman Prather, entitled AN ORDINANCE APPROVING A PLAN FOR AN INDUSTRIAL DEVELOPMENT PROJECT FOR THE BENEFIT OF MODERN LITHO-PRINT CO., A MISSOURI CORPORATION, CONSISTING OF THE ACQUISITION AND INSTALLATION OF AN OFFSET PRESS AND OTHER EQUIPMENT AT THE COMPANY’S EXISTING FACILITY LOCATED IN THE CITY; AUTHORIZING THE CITY OF JEFFERSON, MISSOURI TO ISSUE ITS TAXABLE INDUSTRIAL DEVELOPMENT REVENUE BONDS (MODERN LITHO-PRINT CO. PROJECT), SERIES 2016, IN A PRINCIPAL AMOUNT NOT TO EXCEED $8,000,000 TO PAY THE COSTS OF THE PROJECT; AUTHORIZING AND APPROVING CERTAIN DOCUMENTS; AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION WITH THE ISSUANCE OF THE BONDS. A motion was made by Councilman Prather, seconded by Counc ilman Mihalevich, to accept the Substitute Bill 2016-11 previously distributed. The motion passed unanimously. Bill 2016-11 was then read third time by title and placed on final passage, and passed, as substituted, by the following roll-call vote as Ordinance 15534: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None APPOINTMENTS BY THE MAYOR Mayor Tergin recommended the following appointments to City Boards and Commissions were recommended for approval: Board or Commission Appointment Expires Status Airport Advisory Committee Trey Propes Mar 2020 FULL Cultural Arts Commission: Heidi Lucas Katy Lacy Mar 2019 Mar 2019 FULL FULL 4 REGULAR COUNCIL MEETING, JUNE 6, 2016 A motion was made by Councilman Mihalevich for approval of the appointments as recommended, seconded by Councilman Costales, and approved unanimously. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF Mayor Tergin:  July 4 “Salute to America” events, including a July 2 concert inside the walls of the MSP by country music artist Travis Tritt Council Members:  Councilwoman Ward announced a Historic Preservation Commission special meeting on June 7, and the regular meeting was still scheduled for June 14.  Councilwoman Ward announced a fund raising event for the splash p ark project to be held at the corner of Dunklin & Marshall on June 13 from 5:30-7:30 PM. Staff:  Fire Chief Matt Schofield announced the 2016 Summer Fire School which would be held in Jefferson City June 8-12  David Grellner, Environmental Health Manager, ma de an announcement about the City’s mosquito control plan throughout the active mosquito season  City Administrator Steve Crowell made an announcement about the public meeting which would be held at 5:00 PM on Monday, June 14, to discuss the classification and compensation plan review, immediately followed by a Council Work Session at 5:30 PM  Mayor Tergin announced on behalf of Parks & Recreation Director Todd Spalding the ribbon cutting and opening of Hole #9 at Oak Hills Golf Course on June 9  Planning & Protective Services Director Janice McMillan provided a report on the Woodland Cemetery Walking Tour event held on June 4, and indicated donations would still be accepted towards restoration projects in the cemetery. Mayor Tergin pledged $10 towards the project and challenged City Council members to match her pledge. Jefferson City Industrial Development Authority (IDA): Dan Westhues Diane Gillespie Beth Utrecht Larry Vincent Bernie Fechtel Hank Vogt Bob Gilbert May 2019 May 2019 May 2019 May 2019 May 2019 May 2019 May 2019 FULL FULL FULL FULL FULL FULL FULL 5 REGULAR COUNCIL MEETING, JUNE 6, 2016 PRESENTATIONS FROM STAFF, CONSULTANTS, AND INVITED GUESTS No one came forward to speak at this time. LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE Lincoln University student / City Council liaison Jonathan Jackson provided an update of events which would be held at Lincoln University over the summer months, including the “Jump Start” program beginning June 19 to help students before the beginning of classes. Mr. Jackson stated he will remain on campus throughout the summer and continue to provide reports to the Council. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS Mr. Don Rhea of Don Schnieders Excavating made a presentation regarding Bill 2015-15 (contract with Lehman Construction for Stadium/Jefferson improvements). Mr. Rhea stated he believed the bid of Lehman was nonresponsive in certain areas and asked that the Council to award the bid to the second low bidder, Schnieders. Ms. Donna Deetz made a presentation regarding Bill 2015-9 (contract for wayfinding signs), specifically about her concerns with the three signs that would be located on Lafayette Street. She believed all three signs should be labeled “East Side” on the top banner. CONSENT AGENDA The following items were brought before the Council for approval by Consent: a. Minutes of City Council Meetings: May 16, 2016 b. Renewal of MPR Policy for Property Liability Insurance c. Accepting Bid 2862 from Capital Materials, LLC, for Fixed Unit Prices on Paving Materials d. Approval of FY2016-2017 Budget Schedule 6 REGULAR COUNCIL MEETING, JUNE 6, 2016 A motion was made by Councilman Prather to approve the Consent Agenda as presented, seconded by Councilman Graham, and approved unanimously. BILLS INTRODUCED 2016-14 sponsored by Councilman Henry, entitled AN ORDINANCE AUTHORIZING THE ISSUANCE OF SEWERAGE SYSTEM REVENUE BONDS, SERIES 2016, IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $10,000,000, PRESCRIBING THE FORM AND DETAILS OF SAID BONDS AND THE COVENANTS AND AGREEMENTS TO PROVIDE FOR THE PAYMENT AND SECURITY THEREOF; AND AUTHORIZING CERTAIN ACTIONS AND DOCUMENTS AND PRESCRIBING OTHER MATTERS RELATING THERETO. Councilman Mihalevich requested that the rules be suspended and Bill 2016-14 placed on final passage. There were no objections to the request for suspension of the rules. Bill 2016-14 was then read second and third times by title and placed on final passage. A presentation was made by the City’s Financial Counselor, Mr. Jack Dillingham of Piper Jaffray, regarding information pertinent to the bond issue which included the bidding process, interest rates, etc. At the conclusion of Mr. Dillingham’s presentation, Bill 2016 -14 was passed by the following vote as Ordinance No. 15536: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None 2016-15 sponsored by Councilman Henry, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH LEHMAN CONSTRUCTION COMPANY, LLC, IN THE AMOUNT OF $2,110,598.74 FOR THE STADIUM BOULEVARD AND JEFFERSON STREET INTERSECTION IMPROVEMENTS PROJECT. A lengthy discussion was held regarding this topic. Staff was asked questions pertaining to the City’s bidding process, and directed to provide further information before the June 20 City Council meeting. BILLS PENDING 7 REGULAR COUNCIL MEETING, JUNE 6, 2016 2016-8 sponsored by Councilman Schreiber, entitled AN ORDINANCE AMENDING CHAPTER 7, SECTION 7-700, OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI, BY INCREASING MEMBERSHIP ON THE CEMETERY RESOURCES BOARD. Bill 2016-8 was read third time by title, placed on final passage , and passed by the following roll-call vote as Ordinance 15531: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None 2016-9 sponsored by Councilman Henry, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH FERCON CONSTRUCTION CO. IN THE AMOUNT OF $210,772.00 FOR THE JEF FERSON CITY WAYFINDING PROJECT. Bill 2016-9 was read third time by title and placed on final passage. A lengthy discussion was held and questions were asked of staff about the issue of the content and location of signs. Councilman Hen ry called the question, seconded by Councilman Costales, and approved with Councilman Mihalevich voting “Nay.” Bill 2016-9 was then passed by the following roll-call vote as Ordinance 15532: Aye: Costales, Henry, Hussey, Mihalevich, Prather, Schreiber, W ard, and Wiseman Nay: Branch and Graham 2016-10 sponsored by Councilman Branch, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2015 - 2016 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY CHANGING THE PERSONNEL SCHEDULE WITHIN THE DEPARTMENT OF PUBLIC WORKS. Bill 2016-10 was read third time by title, placed on final passage , and passed by the following roll-call vote as Ordinance 15533: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, W ard, and Wiseman Nay: None 8 REGULAR COUNCIL MEETING, JUNE 6, 2016 2016-13 sponsored by Councilman Branch, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION TO CONSTRUCT A PORTION OF THE FROG HOLLOW GREENWAY TRAIL, PHASE II, UNDER HIGHWAY 179. Bill 2016-13 was read third time by title, placed on final passage , and passed by the following roll-call vote as Ordinance 15534: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None INFORMAL CALENDAR There were no items on the Informal Calendar. RESOLUTIONS RS2016-8 sponsored by Councilman Henry, entitled: A RESOLUTION AUTHORIZING THE CITY OF JEFFERSON TO APPLY FOR THE 2016 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE (JAG) PROGRAM GRANT. A motion was made by Councilman Branch for adoption of Resolution RS2016-8 as presented, seconded by Councilman Prather, and approved unanimously by the following roll-call vote: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None RS2016-9 sponsored by Councilman Graham, entitled: A RESOLUTION AUTHORIZING THE CITY OF JEFFERSON TO APPLY FOR THE BULLETPROOF VEST PARTNERSHIP (BVP) GRANT 9 REGULAR COUNCIL MEETING, JUNE 6, 2016 A motion was made by Councilman Prather for adoption of Resolution RS2016-9 as presented, seconded by Councilwoman Ward, and approved unanimously by the following roll-call vote: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None RS2016-10 sponsored by Councilman Graham, entitled: A RESOLUTION AUTHORIZING THE CITY OF JEFFERSON TO APPLY FOR THE Fourth of July DWI ENFORCEMENT CAMPAIGN GRANT. A motion was made by Councilwoman Ward for adoption of Resolution RS2016-10 as presented, seconded by Councilman Graham, and approved unanimously by the following roll-call vote: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None RS2016-11 sponsored by Councilman Graham, entitled: A RESOLUTION OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2016 POLICIES AND PROCEDURES FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM A motion was made by Councilman Costales for adoption of Resolution RS2016-11 as presented, seconded by Councilman Graham, and approved unanimously by the following roll-call vote: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations made at this time. 10 REGULAR COUNCIL MEETING, JUNE 6, 2016 COUNCIL AND STAFF RESPONSE TO PRESENTATIONS FROM THE GALLERY Councilman Mihalevich made comments regarding Bill 2016-9, wayfinding signs. He believed there should be a process set up to address concerns with sign making issues. Councilman Henry stated he would encourage compromise on such an issue, and that the bill passed tonight exhibited compromise on both sides. NEW BUSINESS There was no new business brought forward. UNFINISHED BUSINESS There was no unfinished business brought forward at this time. APPROVAL OF CLOSED SESSION MINUTES A motion was made by Councilman Prather to approve the May 16, 2016, Closed Session Minutes. The motion was seconded by Councilman Branch, and approved by the following roll-call vote: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None GO INTO CLOSED SESSION Mayor Tergin stated that, pursuant to Sec. 610.021 of the Revised Statutes of Missouri, the Chair would entertain a motion to go into Closed Session to discuss the following: a. Legal Actions [Sec. 610.021.(1)] A motion was made by Councilman Graham to go into Closed Session at this time for the above-stated purpose, seconded by Councilwoman Ward, and approved unanimously by the following roll-call vote at 7:59 P.M. 11 REGULAR COUNCIL MEETING, JUNE 6, 2016 Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None