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HomeMy Public PortalAbout19910925 - Minutes - Board of Directors (BOD) i Open Space I MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REGULAR MEETING BOARD OF DIRECTORS September 25, 1991 MINUTES I . ROLL CALL President Nanette Hanko called the meeting to order at 7 : 30 P.M. Members Present : Ginny Babbitt , Richard Bishop, Betsy Crowder, Kay Duffy, ane e Hanko, eena ensawr Ntt Hk T Hh and Robert McKibbin. Personnel Present : Herbert Grench, Jean Fiddes , Mary Hale, John Escobar, Del Woods , Diane Blackman, and Stanley Norton. II . APPROVAL OF MINUTES September 11 , 1991 Motion: R. McKibbin moved that the Board accept the minutes of September 11 , 1991 as presented. G. Babbitt seconded the motion. The motion passed 7 to 0. III . WRITTEN COMMUNICATIONS N. Hanko stated that she had informed the Board at its previous meeting of the letter dated September 4 , 1991 from Marshall J . Burak, Dean, College of Business , San Jose State University, One Washington Square, San Jose, regarding the former Almaden Air Force Base. She noted that staff ' s draft response had been prepared for Board consideration. The members of the Board requested that they receive copies of the document referenced in C . Britton ' s September 12, 1991 memorandum to H. Grench regarding the District ' s obligation to San Jose State University. R. McKibbin recommended that the response include a statement advising Dean Burak that the university could proceed with the feasibility study prior to the start of the toxic cleanup. By consensus , the Board requested that the response be amended to include R. McKibbin ' s recommendation. IV. ADOPTION OF AGENDA N. Hanko stated that the agenda was adopted by Board consensus. V. ORAL COMMUNICATIONS There were no oral communications. 201 San Antonio Circle,Suite C-135 ° Mountain View,California 94040 . Phone:(415)949-5500 . FAX:(415)949-5679 General Manager:Herbert Grench Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop Meeting 91-27 Page 2 VI . BOARD BUSINESS A. Coordinated Design Project (Report R-91-107 dated September 18 , 1991) M. Hale and consultant Deborah Mills showed the Board color production samples for the truck decal and the embroidered shirt patch. D. Mills noted that the staff pin sample was not yet available for Board review. Three minor revisions were recommended: 1 ) using a darker green on the hills; 2) rounding the edges of the truck decal ; and 3) connecting the hill lines . Motion: B. Crowder moved that the Board approve the final color production samples for the truck decal and the embroidered patch with the minor revisions discussed. R. McKibbin seconded the motion. The motion passed 7 to 0. B. Scheduling of Special Meetinq and Selection of Committee to Plan Public Outreach Workshop (Report R-91-110 dated September 18 , 1,991) N. Hanko clarified that the focus of the workshop is public communications and that she would work with the appointed committee members in preparing the agenda for the workshop. Motion: N. Hanko moved that the Board appoint B. Crowder and G. Babbitt to a committee to assist the President in preparing the workshop' s agenda. R. McKibbin seconded the motion. The motion passed 7 to 0. N. Hanko said that she and the committee would be meeting with H. bench and M. Hale on Thursday, September 26 at 5:00 P.M. to discuss the agenda. She stated that the committee would return to the Board on either October 2 (if a Special Meeting is scheduled) or October 9 for approval of the proposed agenda. Motion: R. Bishop moved that the Board approve scheduling a Special Meeting workshop for Tuesday, October 29 , 1991 beginning at 7 :00 P.M. at the District office on the subject of public communications . T. Henshaw seconded the motion. The motion passed 7 to 0 . C . Compensation for Board Appointed Officers (Report R-91-109 dated September_15_, 1991 R. McKibbin reviewed the Budget Committee ' s consensus recommendations for board appointed officers as contained in the committee ' s report. He requested that the full Board charge the Budget Committee to investigate a long-term health plan for the general manager, noting the committee wanted to keep this item separate and that more time was needed for researching the item. Meeting 91-27 Page 3 N. Hanko suggested that the Board consider the committee ' s report as three separate recommendations. Motion: K.Duffy moved that the Board approve increasing the General Manager' s compensation to $91 , 208 (5% increase over the present salary of $86, 865. R. Bishop seconded the motion. Discussion: K. Duffy and T. Henshaw stated that they would support the motion. G. Babbitt noted that the recommendation was a consensus recommendation of the committee and proposed the motion be amended. Motion to Amend: G. Babbitt moved that the motion be amended to increase the General Manager' s compensation by 3. 5% to $89, 905. B. Crowder seconded the motion. Discussion: B. Crowder and N. Hanko spoke in favor of the motion to amend, citing performance factors and limited funding. R. Bishop spoke against the motion to amend. The motion to amend failed to pass on the following vote: Ayes : G. Babbitt, B. Crowder, and N. Hanko. Noes : R. Bishop, K. Duffy, T. Henshaw, and R. McKibbin. The original motion passed on the following vote: Ayes : R. Bishop, K. Duffy, T. Henshaw, and R. McKibbin. Noes : G. Babbitt , B. Crowder, and N. Hanko. Motion: R . Bishop moved that the Board approve the compensation recommendation for Legal Counsel to increase his compensation to $70, 560 (5% increase over present salary of $67 , 200) and to increase his litigation fee from $125 per hour to $130 per hour. R. McKibbin seconded the motion . The motion passed 7 to 0. Motion: T. Henshaw that the Board approve the compensation recommendation for the Controller of a bonus of $1 , 000 for the excellent handling of the note issue which occurred in 1990. R. Bishop seconded the motion. The motion passed 7 to 0 . Meeting 91-27 Page 4 T. Henshaw reported that she and G. Babbitt will be meeting with consultant George Sipel on October 9 at 6 :00 P.M. to discuss the evaluation procedure for the General Manager. K. Duffy suggested a timeline be included in the process . Motion: R. Bishop moved that the Board charge the current Budget Committee to research long-term health plan coverage for the General Manager for consideration by the next Budget Committee . T. Henshaw seconded the motion. The motion passed 7 to 0 . D. Proposed Amendment to the Deer Hollow Farm Lease Agreement with the City of Mountain View (Report R-91-108 dated September 16, 1991) Motion: K. Duffy moved that the Board authorize the General Manager to sign the attached second amendment to the Deer Hollow Farm Lease Agreement modifying the lease area boundaries to exclude the new farm bypass trail . T. Henshaw seconded the motion. The motion passed 7 to 0. E. Scheduling of October 2 Special Meeting (Revised Report R-91-106 dated September 23 , 1991) N. Hanko stated that it was not yet certain whether it would be necessary to call an October 2 Special Meeting. She requested that the Board authorize her to call the meeting if necessary. Motion: K. Duffy moved that the Board authorize the President to call. a Special Meeting, if necessary, for Wednesday, October 2, 1991 beginning at 7 : 30 P.M. at the District office for the purpose of considering various agenda items . R. McKibbin seconded the motion. The motion passed 7 to 0 . VII . INFORMATIONAL REPORTS R. McKibbin reported on the September 19 meeting of Santa Clara County' s Planning Commission and Park and Recreation Commission regarding policies and guidelines for trail easements . He noted that the commissions were not in agreement over trail easement requirements and recommended that the District send a letter to the Planning Commission expressing its support for the Park and Recreation Commission ' s policies and guidelines for trail easements. K. Duffy suggested that a copy of East Bay Regional Park District ' s booklet regarding land use planning be mailed to the commissioners . K. Duffy reported on the September 24 meeting of the Santa Clara Valley Water District at which its board of directors voted unanimously to block construction of the private road proposed by Kang Ming Ho through the St. Joseph ' s Hill Open Space Preserve. Meeting 91-27 Page 5 R. McKibbin described the September 21 scow schooner "Alma" trip that he and H. Grench had on San Francisco Bay. G. Babbitt reported on the September 14 docent training session with Ken Fisher at Purisima Creek Redwoods Open Space Preserve that she and H. Grench attended. B. Crowder reported on the September 21 barrier building volunteer project at El Sereno Open Space Preserve; on the forthcoming discussion by the San Mateo County Board of Supervisors on October 8 regarding the Dumbarton Bridge train concept; and her tour of the Skyline area earlier in the day with Assemblyman Ted Lempert. R. Bishop reported on the Finance Committee ' s meeting with survey- poll. consultant Jim Moore at which a District poll was discussed. He stated that the committee felt that it would be helpful in planning for a potential funding measure to have a survey done at a cost of $15, 000 to $22 , 500. He reported that the committee would like to continue to pursue a survey if there were no Board objections. He said that the committee also recommended that the District support action in Sacramento to obtain a 50% vote on a funding measure. Discussion focused on whether to proceed with a survey in light of current status of SB 164 and whether the committee had exceeded its charge. The Board concurred to proceed with the development of a questionnaire at this time at a cost of $7 , 500. The Board selected Thursday, November 14 as the date for the staff recognition event . N. Hanko stated that she and H. Grench would be meeting with the City of Palo Alto' s mayor and city manager to discuss a potential trail project celebrating the District ' s 20th anniversary and the City' s 100th anniversary. J. Escobar informed the Board of the arrival of the District ' s new dump truck and noted the Thornewood tour was scheduled for October 6 . K. Duffy relayed concerns regarding volunteer trails and erosion problems at St . Joseph ' s Hill Open Space Preserve. H. Grench called the Board' s attention to San Mateo County Parks and Recreation Commission ' s Heritage Grove Trail dedication event and the volunteer awards nomination procedure for Los Altos and Los Altos Hills . He said that a fourth session proposed by the District for the California Parks and Recreation Society' s spring conference had been accepted. H. Grench briefed the Board on the status of the Public Open Space Council , noting it was continuing the work started at the open space conference with the $5, 000 additional funding Meeting 91-27 Page 6 received from the San Francisco Foundation for these continuing efforts. VIII . CLAIMS Motion: R. Bishop moved that the Board approve Revised Claims 91-17 . T. Henshaw seconded the motion. The motion passed 7 to 0 . IX. CLOSED SESSION S. Norton announced that two litigation matters to be discussed fell under Government Code Sections 54956.9 (a) existing litigation (Vidovich) and (c) permit to initiate litigation. H. Grench said property to be discussed under land negotiations was Santa Clara County Assessor ' s parcel numbers 351-04-023 and 351-23-011 , owned by the City of Palo Alto and negotiated by William Zaner, city manager. The Board recessed to Closed Session on litigation and land acquisition matters at 9: 25 P.M. X. ADJOURNMENT The Board reconvened to adjourn the meeting at 11 : 20 P.M. Jean H. Fiddes Deborah Morvay-Zucker