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Home My Public Portal About19911113 - Minutes - Board of Directors (BOD) i Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 91-35 REGULAR MEETING BOARD OF DIRECTORS November 13, 1991 MINUTES 1. ROLL CALL President Nanette Hanko called the meeting to order at 7:00 P.M. Members Present: Katherine Duffy, Nonette Hanko, Richard Bishop, Robert McKibbin, Ginny Babbitt, Teena Henshaw, and Betsy Crowder. Personnel Present: Herbert Grench, Craig Britton, Jean Fiddes, Mary Hale, Mary Gundert, John Escobar, Stanley Norton, and Emma Johnson. II. CLOSED SESSION The Board recessed to closed session at 7:00 P.M. and reconvened for the public meeting at 7:40 P.M. S. Norton announced that the Board had been meeting in closed session to discuss litigation matters falling under Government Code Section 54956.9 (c) , whether to initiate litigation. III. APPROVAL OF MINUTES October 2, 1991 N. Hanko noted that the name of the organizer of the Stanford Centennial run contained in Informational Reports on page six should be Mr. Tony Rossman. Motion: T. Henshaw moved that the Board approve the minutes of October 2, 1991 as corrected. B. Crowder seconded the motion. The motion passed 7 to 0. October 9, 1991 Motion: G. Babbitt moved that the Board approve the minutes of October 9, 1991. T. Henshaw seconded the motion. The motion passed 7 to 0. October 23, 1991 Motion: G. Babbitt moved that the Board approve the minutes of October 23, 1991. T. Henshaw seconded the motion. The motion passed 7 to 0. October 28, 1991 Motion: G. Babbitt moved that the Board approve the minutes of October 28, 1991. T. Henshaw seconded the motion. The motion passed 7 to 0. October 29, 1991 Motion: N. Hanko moved that the Board approve the minutes of October 29, 1991. G. Babbitt seconded the motion. The motion passed 7 to 0. i Meeting 9l-]5 Page 2 Motion: K. Bishop moved that the Board approve the minutes of November 5, 199I. T. Beosbaw seconded the motioo. The motion passed 7 to O. IV. WRITTEN COMMUNICATION E. Johnson stated that the Board had received the following written communications: a letter dated October 29, 1991 from Dianne Dryer, 212 Lassen Avenue, Mountain View encouraging the District to keep all but a few preserves in their natural states and suggesting ways to increase visitor awareness and positive media � coverage; a letter dated October 9, 1991 from the County of Son Mateo regarding the District 's estimated property tax revenue for 1991-I992; �� letter dated October 31 199l i�mn Joan �a�bler, �hl C�coIi�� Lane, Palo ' ' ' Alto, suggesting that the District install portable reotroomo at trailbeado rather than acquire more land and that the District should attempt to acquire easements on private land to complete the ridgetmp around-the-bay trail; and � � a letter dated November l, 1991 from Jacqueline Bressler, 555 Bryant Street, � Palm Alto asking for an opportunity to discuss with the Board the conceptual site plan for the 8ramtraderV Preoarva � . � E. Johnson stated that responses for the last two letters were drafted for Board approval. � � N. 8aoko said that she had spoken with Mm. Bressler, telling her that the � matter of the Acaatradero Preserve was not appropriate for the Board to � address and that Mo. Bressler abonId contact Palo Alto City Council. She asked that the City Council get a copy of the reply to 0s, BressIer'a letter. � N. Ranko, with the Board's concurrence, approved sending the replies. � � N. Baobo said she had received a letter from M4rabaII Burak of San Jose State � University regarding Mt. Dmnnbnm and a reply had not been drafted, C. Britton � said that be will be meeting with Mr. 8urak to discuss the matter and � suggested that some Board members may want to attend the meeting. � V. ORAL COMMUNICATIONS Harry Baeussler, I094 Highland Drive, Los Altos asked that ?rail Use Committee meeting agendas include the day of the week as well as the date. � VI. ADOPTION OF AGENDA N. Baoko stated that the agenda was adopted by Board coueenmno, VI} BOARD BUSINESS A. Status of Las Pulqas Community Development Pr,2�t �- Citv of Menlo Park (Report R-91-132 dated November_6_,_ 1991) H. Grench said staff had negotiated the equivalent of a 4% increase compounded yearly from the 1981-1982 base year for the term of the redevelopment project plus an up-front payment of $150^000. Motion: R. Bishop moved that the Board approve the agreement with Menlo Park for the Las Polgaa Community Development Project and authorize the President to sign the agreement with minor � Meeting 91-35 page ] � modifications to he made by aCalt. R. McKibbio seconded the � � motion. The motion passed 7 to O. B. tEpposed Additions to Purisima Creek Redwoods Open Space Preserve C. Britton reported that the parcels being considered are comprised of two gift lots of land in Redwood Park subdivision adjacent to ynrisima � Creek Redwoods 0Veu Space Preserve, and an exchange of two District � parcels in the subdivision for four parcels. � � Motion: B. Crowder moved that the Board adopt Resolution 91-36, a � Resolution of the Board of Directors of the Midpenioaula Regional Open Space District Accepting Gift of Real Property and Authorizing Execution of Certificate of Acceptance with Respect Thereto (9urisima Creek Redwoods 0neo Space Preserve - Lands of the Estate of Philip Wooster, Deceased) , R. McQibbio seconded the motiuo. The motion passed 7 to O. � � Motion: B. Crowder moved that the Board adopt Resolution 91-37, a � Qaaolntimu of the Board of Directors of the MidpauioanIa � Keg1mmaI Open Space District Approving and Authorizing Acceptance of an Agreement to Exchange Interests in Real � Property, Authorizing Officer to Execute a Deed for the Deal � Property Being Released, Authorizing Officer to Execute � Certificate of Acceptance of Grant to District and � � Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing the Transaction (9nriaima Creek Redwoods Open Space Preserve - � Lands of Qazaono) , tentatively adopt the Preliminary Use and � � Management 9Iao recommendations contained in the report, � including naming the property as additions to yoriaiom Creek � Redwoods Open Space Preserve, indicate its intention to pitbbwId the four easternmost parcels from dedication as � public open space at this time, and indicate its intention � to dedicate the remaining parcel as public open space. B. � McKibbkn seconded the motion. The motion passed 7 to 0. C. Proposed Addition of Slate Creek Properties to Long Ridge Open SpAce C. Britton reported that the four parcels adjoin Long Ridge Open Space Preserve, are near Portola State Park, and that the acquisition would provide the beat trail corridor to the park. Be said that Save-the- Redwoods league has had an interest in a trail corridor from the Slate Creek corridor to pVrLola State Park and has offered to contribute $490,000 toward the total acquisition cna1 of $980,000 for the three Landoe parcels. He said the cost of the Peninsula Open Space Trust land is $225,000, C. Britton explained that three parcels have improvements and that the District would seek a life tenant or long-term tenant for � the main house, and that there would be restrictions on cutting trees on two of the parcels because of the agreement with Save-the-Redwoods � League. � � M. Goodect showed slides of the sites and improvements, noting which are � designated for demolition. � : R. McKiUhiu moved that the Board Adopt Resolution 9I-38, a Resolution of the Board of Directors of the MidpeojnaoIa � Regional Open Space District Authorizing Acceptance of � | | | | Meeting 91-35 Page 4 | ' Purchase Agreement, Authorizing Officer to Execute Grant of | | Restriction with Covenants, and Authorizing General Manager or Assistant General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Long Ridge Open Space Preserve, Lands of Landre � et al. - Parcel One) . G. Babbitt seconded the motion. The � motion passed 7 to O. � Motion: R. McOibbin moved that the Board Adopt Resolution 91-39, a Resolution of the Board of Directors of the MidDeoinanla Regional 0Deo Space District Authorizing Acceptance of � Purchase Agreements, Authorizing Officer to Execute � Certificate of Acceptance of Grant to District, and � � Authorizing General Manager or Assistant General Manager to � Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Long Ridge open Space � Preserve, Lands of Landce et al. - Parcel Two) . Q. Babbitt � seconded the motioo. The motion passed 7 to O, ' Motion: R. McKjbbjo moved that the Board Adopt Resolution 91-40, a Resolution of the Board of Directors of the Midpeoiusnla Regional Open Space District Authorizing Officer to Execute Certificate of Acceptance of Grant to District, Authorizing � � Officer to Execute Grant of Restriction with Covenants, and � Authorizing General Manager or Assistant General Manager to Execute Any and All Other Documents Necessary or Appropriate � to Closing of the Transaction (Long Ridge open Space � Preserve, Lauds of Laodre et al. - Parcel Three) . G. � Babbitt seconded the motion. The motion passed 7 to 0. � : B. MoKihbin moved that the Board adopt Resolution 91-41, n Resolution of the Board of Directors of the MidpeniosuIa � Regional Open Space District Authorizing Acceptance of Grant � to District, Authorizing General Manager or Assistant � General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Long Ridge Open Space Preserve, Lands of Peninsula Open Space Trust) . G. Babbitt seconded the motion. The motion passed ? to O. R. Bishop moved that the Board tentatively adopt the � Preliminary Use and Management Plan recommendations, � including naming the properties as additions to Long Ridge � | Open Space Preserve, and indicate its intention to dedicate | parcels one, three, and four as public open space and withhold parcel two from dedication at this time. B. MoDibbin seconded the motion. The motion passed ? to 0. D. November 20 Workshop Discussion (Report R-91-129 dated November_4,_19911 H. Greocb explained that the workshop was added by the Board to the 1991-I993 � Action Plan to allow Board members to be more proactive in formulating � potential projects and activities for the 1992-1993 fiscal year, He said that � as a result of another request by the Board, the management team now has specific proposals for streamlining various processes because of the time now � � � required to finalize and begin implementing the Strategic Plan for the | � Nineties, staff reorganization, and implementing the organizational � � � improvement program, He said the Budget Committee has had an opportunity to | review the proposals relating to budget and Action Plan preparation. | / � ' Meeting 9I-35 Page 5 He said the management team proposes simplifying the budget process at least | this year to make it simpler in terms of staff time, Dreparatioo, and probably the length and number of Budget Committee meetings. He said this | simplification involves using the current budget, making modifications for important items, and putting in some growth factors, for example, in land management. He said the group Drmpmaea a two-year budget process for the following fiscal years, building from the base with only minor modifications the second year of the two-year budget cycle. Be said that the management team has developed ideas for streamlining the � &rtinm Plan for this year. He said the primary action for the District this � Year is to implement the reorganization, ��t�gio �I�u and organizational � ' � improvement plan. He said the management team proposes carrying over this � year's Action Y}au into the new year. He said the management team recommends � working with the Budget Committee to identify the main items that would change � from I991-I992 as Dart of the budget process rather than as part of an Action � Plan process and bring the main items to the Board's attention in connection � with the budget. | � N. 8aoko expressed concern regarding whether the Board would have the opportunity to review new action items. B. Creocb confirmed that new items � will be identified by mLatƒ and the Budget Committee and would then be � presented to the Board as part of the budget approval proceoa. T. 8enahaw � said she had hoped to change the whole Action Plan procedure and that she is � opposed to the time staff was putting into developing an Action Plan before the Board could provide input. She said the Board has been giving input on � � the Strategic Plan for the Nineties and that is the appropriate place to give input at this time. She added that if the same &ntimu Plan is used for the � coming fiscal year Board members should study it to make certain it omotaiuu what the Board wants. B. Crowder asked about the timing for presenting the new action items. H. � Qrencb said the Budget Committee starts meeting about the third or fourth week � in January and staff will have started on the budget preparation process by then. � B Grencb reiterated that the proposal is to continue to complete the current � Action Plan, plus work on additional items that will be identified in the � budget but which will not be put into an Action Plan document. N. Banko asked if there may be items in the Action pIao that the Board does not want continued. R. Crencb suggested that Board members consider the � current Action Plan individually and bring up at a Board meeting the items � � that are questionable or should be deleted, He added that this should he done within the next month before the budget building process is too far along. B. MuKjbhio asked about the process to incorporate Strategic Plan ideas into the 1992-1993 Action Plan, saying that there is a need to tie ideas from the � Strategic Plan into the I992-I993 Action 9Iao, H. Grnncb responded it would � be accomplished through the budget process and amending the budget. K. Duffy expressed concern about considering the Action Plan in any way since � the focus is presently on reorganization and restructuring. She proposed that � considering a new Action Plan after those priorities are completed, perhaps as a mid-year review if progress on reorganization and restructuring are far enough along. N. 8aoko and T. Bensbaw stated their agreement. � � � | | � Meeting 9I-35 Page 6 � � � Motion: N. 8anko moved that the current Action Plan be continued through | the next fiscal year and additional projects or project changes be made in the budget T. 8�oyb�� seconded the motion. The motion' ' ' | passed 7 to 0. � � | Motion:_ T. Bemaba* moved that the Board adopt the simplified budget � process for 1992 19o3 �a outlined by the general manager. G. Babbitt seconded the motion. The motion passed 7 to 0. D. Resolution-of Appreciation I_q� Senate Bill 164,_ (R��qrt� R-91-120Motion:dated November 4, 1991) N. 8aoko moved that the Board adopt Resolution 91-50, a Resolution of the Board of Directors of the Midpeuinoula Regional Open Space � District in Appreciation to Senator Henry Mello for Authoring � � Senate Bill 164, An Act Relating to Open Space. R. McK1hbin | seconded the motion, The motion passed 7 to 0. Motion: N. Uuokn moved that the Board adopt Resolution 91-51, a Resolution � of the Board of Directors of the Midpeuioeula Regional Open Space | District in Appreciation to Supervisor Dianne McKenna for Support | � of Senate Bill 164 (Senator Henry Mello) , an Act Relating to Open Space. R. Mo8jbbin seconded the motion. The motion passed 7 to i � � .. � F. Final Adoption of the Preliminary Use and Management Plan for the Rinqo et al. � � Property Addition to the Mt. Umunhum Area of Sierra Azul Open Space Preserve � Motion: G. Dabbit moved that the Board reaffirm its concurrence with the settlement terms of the lawsuit, adopt the preliminary Use and Management Plan for the property, including naming the property as an addition to the Mt. Omunhom Area of Sierra &zul Open Space Preserve, and reaffirm its intention to dedicate the property as � public open space. B. Crowder seconded the motion. The motion passed 7 to 0. � G. Motion: K. Duffy moved that the Board reschedule its regular meeting of December 25, 1991 to Wednesday, December 18, 1991, T. 8ensban seconded the motion. The motion passed 7 to O^ VIII. INFORMATIONAL REPORT � N. Ranku reported that she and H. Grench attended the Palo Alto City Council. � meeting in which they proposed a joint trails project from the &ramtradero � Creek Preserve to 1mm ?racoe Open Space Preserve as part of the District 's � | 20tb anniversary celebration next year and the City's l0Otb anniversary in two | years. She said the city has not decided whether to put funding into the � project. C. Britton noted that, in his opinion, a Land and Water Conservation | Fund grant proposal will not have a good chance for funding, although pla ns / are to submit one. He said the District will have a competing grant proposal i for Windy Hill Open Space Preserve. ! N. Uaokn said the Public Communications #mrkmbnp Committee is writing a � summary report, and asked if the Board wants the committee to make recommendations based on its findings. K. Duffy, B. Bishop, and T. Henehaw said it would be helpful. | ( Meeting 91-35 Page 7 B. Crowder reported that the Town of Woodaide'u advisory Darrel tax vote was defeated by a 26 vote majorit?. She said that the council will discuss it at | its December IO meeting which B. Crowder will attend. | T. Heoshav asked when the Legislative Committee will meet, H. Greocb responded that 8aIDb Heim is planning to attend a District Board meeting in Dnrember. Be said Mr. Heim suggests that District representatives wait until January to meet with the legislators, and that the meetings be in Sacramento. K. Duffy reported that Gibson Anderson called her to propose raising funds to pay for the Sheldon Road access trail to El Sereoo 0Deo Space Preserve. She said there is a meeting scheduled for November 23 at noon for interested � persons. C. Britton said be and D. Woods would attend the November 23 meeting � with K. Duffy, but be said that from a DIauuiug and operations standpoint, the District position has not changed. � | � R. Bishop reported that voters in San Mateo County are in a negative mood as � | far as increasing taxes, leading him to suggest that the District might delay � � � its funding measure until people are willing to support it. � � J. Escobar reported that if everything goes well, the new bridge at Rancho San � Antonio Open Space Preserve may be open by the end of November. � � B. Greocb distributed information on the Open Space America (0S&) Conference � in New Jersey in May and asked Board members to contact him if they would like to attend. He said the Special Parks Forum in New Jersey is from April 24 to i May 2 and the 0DA Conference is May 3 to May 7. H. Greoob said he had � � represented the District at the ground-breaking ceremony for the Sunnyvale � Baylaodo Park no October 30. He said be had distributed an outline of the workshop that be organized for National Society for Park Resources, noting more than one-half of the attendees to the conference attended the workshop. � H. Qrenob said that the Public Communications Program will give a presentation � � to office and field staff on what the department does on Friday at l P.M. at � � the District office and invited up to three Board members to attend. � IX. {2J\TMS� � 8 ��*o�b noted that claim ��5�4 in the amount o± �50O to �r�oub�lt Alliance. � was for a share of preparation of a report on coordination of regional oDro space goals by the Public Open Space Council. � Motion: T. Beneban moved that the Board approve Revised Claims 91-20 dated | � November 13, I991. R. McKibbio seconded the motion. The motion � passed 7 to 0. � . � X. CLOSED SESSION � C. Britton announced that litigation matters to be discussed in Closed Session � fell under Government Code Section 54956,9 (bl) , regarding threatened legal action. H. Sreocb stated that personnel matters would also be discussed. � / The Board recessed to Closed Session at 9;30 P.M. XI. ADJOURNMENT The Board reconvened to adjourn the meeting at I0:29 P.M. Emma Johnson Recording Secretary � � � | �