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HomeMy Public PortalAbout06.20.2017 Special City Council Meeting PacketMEDINA WORK SESSION AGENDA MEDINA CITY COUNCIL Tuesday, June 20, 2017 6:00 P.M. Medina City Hall 2052 County Road 24 I. Call to Order II. 2018 Preliminary Budget Discussion III. Adjourn Posted 6.15.17 Work Session MEMORANDUM TO: City Council Members FROM: Erin Barnhart, Finance Director DATE: June 8, 2017 SUBJ: 2018 Preliminary Budget Summary Background Medina's 2018 preliminary general fund budget estimates an overall increase of 3%. The overall increase is currently attributed to: • Annual Contracts — some contracts are currently estimated and actual submittals have not yet been received. • IT Upgrades — increases are seen upfront in annual maintenance and contract fees, but it is expected to be an overall savings as changes with server needs are implemented. • Staffing — 3% COLA increase and step increases for staff not at maximum salary. The increases are offset by budget decreases to the PD/PW facility annual gas utilities and revenue increases to City charges for services. To date we have received the proposed 2018 budget for the Hamel Fire Department. We have not received anything in regards to the remaining three contracts (Loretto, Long Lake and Maple Plain) all of which are currently being estimated at 3% increases. CITY OF MEDINA GENERAL FUND PRELIMINARY 2018 BUDGET 2015 Budget REVENUES & OTHER FINANCING SOURCES: 2015 Actual 2016 Budget 2018 Amount Percentage 2016 2017 Prelim Increase Increase Actual Budget Budget (Decrease) (Decrease) 1 Property Tax Lev} 2,892,139 2,842,655 3,043,667 3,075,681 3,134,977 3,229,026 94,049 3.0% 2 Other Taxes 30,000 83,935 30,000 90,023 30,000 30,000 0 0.0% 3 Licenses and Permits 371,800 632,699 371,800 653,577 372,800 376,100 3,300 0.9% 4 Intergovernmental 207,618 245,648 220,618 256,925 207,618 210,118 2,500 1.2% 5 Charges for Services 109,900 133,799 114,964 133,645 112,831 122,764 9,933 8.8% 6 Fines and Forfeitures 163,000 97,441 115,000 88,792 105,000 105,000 0 0.0% 7 Special Assessments 1,000 0 1,000 356 1,000 0 (1,000)-100.0% 8 Miscellaneous 138,300 158,681 144,881 203,485 128,167 143,392 15,225 11.9% 9 Sale of Assets 300 0 300 0 300 300 0 0.0% 10 Transfers In 205,450 205,450 211,164 201,987 217,048 223,110 6,062 2.8% 11 Total Revenues & Other Financing Sources 4,119,507 4,400,308 4,253,394 4,704,469 4,309,741 4,439,811 130,070 3.0% EXPENDITURES & OTHER FINANCING USES: General Government: 12 Mayor & Council 25,144 25,178 25,144 25,375 26,294 25,143 (1,151) -4.4% 13 Administration 559,890 534,956 586,815 696,463 591,789 600,705 8,916 1.5% 14 Elections 4,700 4,866 16,900 12,364 10,900 10,900 0 0.0% 15 Assessing 81,300 85,414 85,500 88,793 88,872 90,493 1,621 1.8% 16 Planning & Zoning 176,204 183,234 188,407 184,871 190,150 193,841 3,691 1.9% 17 Comprehensive Plan 0 25,490 8,000 57,104 8,000 8,000 0 0.0% 18 Data Processing 68,350 62,090 71,850 60,335 72,850 82,083 9,233 12.7% 19 Police/Public Works Facility 100,400 67,124 70,400 60,497 69,415 69,415 0 0.0% 20 Municipal Building 37,600 44,098 43,200 42,539 48,410 39,100 (9,310) -19.2% 21 Unallocated 0 2,455 2,300 2,100 2,300 2,100 (200) -8.7% 22 Total General Government 1,053,588 1,034,904 1,098,516 1,230,443 1,108,980 1,121,780 12,800 1.2% Public Safety: 23 Police 1,562,435 1,506,006 1,585,729 1,561,911 1,564,597 1,632,554 67,957 4.3% 24 Police Records Management 8,650 8,144 8,650 8,379 8,850 8,850 0 0.0% 25 Fire 360,600 371,731 373,550 403,064 394,172 424,716 30,544 7.7% 26 Building Inspections 274,117 333,263 295,391 324,625 300,006 305,594 5,588 1.9% 27 Emergency Management 5,200 4,490 5,200 6,554 5,200 5,200 0 0.0% 28 Total Public Safety 2,211,002 2,223,635 2,268,520 2,304,533 2,272,825 2,376,915 104,090 4.6% Public Works: 29 Public Works 647,313 654,195 681,533 620,653 708,212 712,873 4,661 0.7% 30 Sanitation & Recycling 14,543 11,607 15,057 14,087 15,112 18,145 3,033 20.1% 31 Total Public Works 661,856 665,802 696,590 634,740 723,324 731,017 7,693 1.1% Parks & Recreation: 32 Community Building 27,847 30,785 34,764 31,608 33,950 37,127 3,177 9.4% 33 Parks 163,214 152,936 153,004 166,931 168,662 170,970 2,308 1.4% 34 Total Parks & Recreation 191,061 183,721 187,768 198,539 202,612 208,098 5,486 2.7% 35 Transfers Out 2,000 3,081 2,000 202,000 2,000 2,000 0 0.0% 36 Total Expenditures & Other Financing Uses 4,119,507 4,111,143 4,253,394 4,570,255 4,309,741 4,439,810 130,069 3.0% EXCESS (DEFICIENCY) OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) 37 EXPENDITURES AND OTHER FINANCING USES 0 289,165 0 134,215 0 0 0 N/A City of Medina 2018 Proposed Property Tax Scenario Residential Homesteads SCENARIO - GENERAL FUND LEVY PLUS 3.0% 2017 2018 2017-2018 Budget Proposed Change City Tax Rate: 22.269% 21.615% -2.9% General Fund Levy: $3,134,977 $3,229,026 $94,049 Debt Service 8 Capital Levies: $674,001 $675,791 $1,790 Total Levy: $3,808,978 $3,904,817 $95,839 Change in Total Levy: 2.5% 2017 CITY PROPERTY TAXES Homestead City Local City Markel Market Value Tax Tax Capacity Property Value Exclusion Capacity Rate Taxes 2017 2017 2017 Pay 2017 2017 $100,000 ($28,200) $718 22.269% $160 $200,000 ($19,200) $1,808 22.269% $403 $300,000 ($10,200) $2,898 22.269% $645 $400,000 ($1,200) $3,988 22.269% $888 $500,000 $0 $5,000 22.269% $1,113 $600,000 $0 $6,250 22.269% $1,392 $750,000 $0 $8,125 22.269% $1,809 $800,000 $0 $8,750 22.269% $1,949 $900,000 $0 $10,000 22.269% $2,227 $1,000,000 $0 $11,250 22.269% $2,505 2018 CITY PROPERTY TAXES (WITH NO MARKET VALUE CHANGE) Market Homestead City Local City Property Percentage Value Market Value Tax Tax Capacity Property Taxes Tax 2018 Exclusion Capacity Rate Taxes Increase Increase NO CHANGE 2018 2018 Pay 2018 2018 (Decrease) (Decrease) $100,000 ($28,200) $718 21.615% $155 ($5) -2.9% $200,000 ($19,200) $1,808 21.615% $391 ($12) -2.9% $300,000 ($10,200) $2,898 21.615% $626 ($19) -2.9% $400,000 ($1,200) $3,988 21.615% $862 ($26) -2.9% $500,000 $0 $5,000 21.615% $1,081 ($33) -2.9% $600,000 $0 $6,250 21.615% $1,351 ($41) -2.9% $750,000 $0 $8,125 21.615% $1,756 ($53) -2.9% $800,000 $0 $8,750 21.615% $1,891 ($57) -2.9% $900,000 $0 $10,000 21.615% $2,162 ($65) -2.9% $1,000,000 $0 $11,250 21.615% $2,432 ($74) -2.9% 2018 CITY PROPERTY TAXES (WITH MARKET VALUE INCREASE) Market Value 2018 INCREASE OF 5.0% Homestead City Local City Property Percentage Market Value Tax Tax Capacity Property Taxes Tax Exclusion Capacity Rate Taxes Increase Increase 2018 2018 _ Pay 2018 2018 _ (Decrease) _ (Decrease) $105,000 ($27,800) $772 21.615% $167 $7 4.4% $210,000 ($18,300) $1,917 21.615% $414 $12 2.9% $315,000 ($8,900) $3,061 21.615% $662 $16 2.5% $420,000 $0 $4,200 21.615% $908 $20 2.2% $525,000 $0 $5,313 21.615% $1,148 $35 3.1% $630,000 $0 $6,625 21.615% $1,432 $40 2.9% $787,500 $0 $8,594 21.615% $1,858 $48 2.7% $840,000 $0 $9,250 21.615% $1,999 $51 2.6% $945,000 $0 $10,563 21.615% $2,283 $56 2.5% $1,050,000 $0 $11,875 21.615% $2,567 $62 2.5% 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 21 22 23 24 25 City of Medina Property Tax Levies 2018 Proposed General Fund Levy Debt Service & Capital Levies: Public Works and Police Department Facility: 2012A G.O. Capital Improvement Plan (CIP) Bonds - $6.1 million 2013A G.O. Refunding Bonds (2007A recharacterized CIP portion) Total Public Works and Police Department Facility Other Debt Service & Capital Levies: 2010A G.O. Improvement Bonds - Holy Name Drive and Pioneer Trail 2011A G.O. Bonds - Hunter Drive South 2011 B Taxable G.O. Improvement Bonds - Hunter Drive North 2015A G.O. Improvement Bonds - Tower Drive Capital Equipment Fund Levy Total Other Debt Service & Capital Levies Total Debt Service & Capital Levies Total Levies Proposed Pay Pay 2017 2018 3,134,977 3,229,026 Amount Increase (Decrease) 94,049 Percentage Increase (Decrease) 3.0% 246,120 132,069 243,915 133,917 (2,205) 1,848 -0.9% 1.4% 378,189 377,832 (357) -0.1 % 29,500 13,500 57,000 61,312 134,500 29,500 14,000 58,000 61,959 134,500 0 500 1,000 647 0 0.0% 3.7% 1.8% 1.1% 0.0% 295,812 297,959 2,147 0.7% 674,001 675,791 1,790 0.3% 3,808,978 3,904,817 95,839 2.5% 1