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HomeMy Public PortalAbout19920122 - Minutes - Board of Directors (BOD) l m. Op( pace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 92-02 REGULAR MEETING BOARD OF DIRECTORS JANUARY 22, 1992 MINUTES I . ROLL CALL President Robert McKibbin called the meeting to order at 7 : 42 P.M. Members Present: Katherine Duffy, Robert McKibbin, Teena Henshaw, Ginny Babbitt, Betsy Crowder, and Richard Bishop. Member Absent: Nanette Hanko Personnel Present: Herbert Grench, Craig Britton, Mary Hale, John Escobar, Jean Fiddes , Ruth Blanchard, and Kathleen Hart. II . APPROVAL OF MINUTES December ll 1991 Motion: R. Bishop moved that the Board approve the minutes of December 11 , 1991 . T. Henshaw seconded the motion. The motion passed 6 to 0 . January 8 , 1992 B . Crowder noted the "Peninsula Conservation League" in her informational report on page four should be changed to "Planning and Conservation League. " Motion: R. Bishop moved that the Board approve the minutes of January 8 , 1992 as corrected. R. McKibbin seconded the motion. The motion passed 6 to 0 . III . WRITTEN COMMUNICATIONS K. Hart stated that the Board had received no written communications . IV. ORAL COMMUNICATIONS There were no oral communications . V. ADOPTION OF AGENDA R. McKibbin stated that the agenda was adopted by Board consensus . VI . BOARD BUSINESS A. Appointment of Board Committees (Report R-92-09) R. McKibbin said he would like to disband the Strategic Plan and Workshop Committee, but continue Meeting 92-02 Page 2 the Office Space Committee until the move to 330 Distel Circle. T. Henshaw said the Office Space Committee could help plan any ceremony that might be held. R. McKibbin proposed the following committee changes : R. McKibbin to replace B. Crowder on the Finance Committee; R. McKibbin on Picchetti Winery Committee, with K. Duffy as alternate; K. Duffy on the Fremont Older Committee, with R. McKibbin as alternate; drop N. Hanko from the Docent and Staff Recognition Committee and disband the Strategic Plan Workshop Committee. Motion: B. Crowder moved that the Board approve the appointment of the 1992 committees as recommended by R. McKibbin. T. Henshaw seconded the motion. The motion passed 6 to 0 . K. Duffy asked if each committee needs a formal alternate . H. Grench said the Board president is authorized to appoint a temporary alternate. R. McKibbin noted that each committee should appoint a chair at its first meeting. B. Crowder is chair of the Twentieth Anniversary Committee. B. Twentieth Anniversary Committee Report (Report 92-12 B. Crowder outlined the committee ' s proposals for events and said the committee will meet with staff to discuss ideas and that a definite schedule for events will be developed. She said the committee recommends hiring a consultant to assist in planning the event. Discussion followed on the role that the consultant would have. H. Grench noted that the phrase "with the approval of the committee" contained in recommendation two is contrary to the Board' s recently approved policy on Board-staff relations . Motion: R. Bishop moved that the Board change "with the approval of the committee" to "in consultation with the committee. " K. Duffy seconded the motion. The motion passed 6 to 0 . Motion: R. Bishop moved that the Board approve in concept the work of the Twentieth Anniversary Committee as proposed in the report and authorize the general manager to hire a consultant for work on specific public relations tasks in connection with the twentieth anniversary celebration. B. Crowder seconded the motion. The motion passed 6 to 0 . III Meeting 92-02 Page 3 The Board deferred consideration of the third agenda item until R. Blanchard was present. C . Appointment to Bay R- 92-06) H. Grench requested clarification on the Board' s policy on compensation for service on a committee of a private non-profit organization. R. Bishop stated he would be expected to attend quarterly meetings and to attend subcommittee meetings . H. Grench stated that legal counsel had not yet been consulted about the matter. Motion: K. Duffy moved that the Board appoint R. Bishop as District representative to the Bay Area Ridge Trail Council , and to compensate him for attendance at up to four quarterly meetings per year, contingent on S. Norton' s approval . G. Babbitt seconded the motion. The motion passed on the following vote: AYES : R. McKibbin, K. Duffy, T. Henshaw, R. Bishop, G. Babbitt NOES : B. Crowder B. Crowder said she voted against the motion since she feels compensation received by Board members is too high. D. Architect Fees (Report R-92-06 C. Britton reported that the recommendation of $7 , 000 additional payment to The Steinberg Group was a settlement of additional charges incurred so work could continue on the 330 Distel Circle renovation. R. Blanchard said there had been extreme problems encountered with the heating and ventilation system, as well as other unexpected problems . C. Britton said the $160 , 000 budget for furniture is for the entire office staff as necessary to move in, and included the construction of the built-in workstations in the open office area . T. Henshaw stated that none of the recommendations had been presented to the Office Space Committee and she felt the committee should have been involved. R. Bishop said the decision was important enough that the Board could serve as a committee of the whole and make a decision. K. Duffy concurred and asked what the total project budget was if the furniture were approved. R. Blanchard said the original $900 , 000 for hard construction costs was already committed. K. Duffy requested a list of costs . R. Blanchard said all due diligence had been exercised. Meeting 92-02 Page 4 Motion: T. Henshaw moved that the Board approve an increase in fees for architectural services of $7 , 000 and approve a budget for furniture in the amount of $160 , 000. K. Duffy seconded the motion. The motion passed 6 to 0 . Motion: R. Bishop moved that the Board authorize staff to go out to bid for furniture and casework for the new building. B. Crowder seconded the motion. The motion passed 6 to 0 . E. Proposed Addition of White et al . ro erty to the Cathedral Oaks area of Sierra Azul Open Space Preserve C. Britton reviewed the terms of the settlement price of $291 , 000 for acquisition of the 9 . 28-acre parcel . He said staff will make recommendations on the house as part of the regular use and management review. Motion: G. Babbitt moved that the Board adopt Resolution 92-02 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement , Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any And All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve - Lands of White et al . ) . B. Crowder seconded the motion. The motion passed 6 to 0 . Motion: G. Babbitt moved that the Board tentatively adopt the Preliminary Use and Management Plan recommendations , including naming the property as an addition to the Sierra Azul Open Space Preserve , and indicate its intention to dedicate the property as public open space. B . Crowder seconded the motion. The motion passed 6 to 0. F. Final Adoption of the Preliminary Use and .Management Plan for the Slate CreekProperty . �Pperty Additions (Lands of Landre et al . ) to Lone Ridge Open Space Preserve (Report R-92-11) Motion: T. Henshaw moved that the Board adopt the Preliminary Use and Management Plan for the Slate Creek property additions to Long Ridge Open Space Preserve, including the naming and indicate its intention to dedicate parcels one, three, and four as public open space and to withhold parcel two from dedication as Meeting 92-02 Page 5 public open space at this time. B. Crowder seconded the motion. The motion passed 6 to 0 . G. Notice of Contract Completion and Acceptance of Work for the Vehicle Bridge Construction Project at Rancho San Antonio Open_Space Preserve (Report R-92-02) Motion: T. Henshaw moved that the Board adopt and authorize the Board president to execute a Notice of Completion of Contract and Acceptance of Work for completion of the vehicle bridge construction project at Rancho San Antonio Open Space Preserve. B . Crowder seconded the motion. The motion passed 6 to 0 . VII . INFORMATIONAL REPORTS G. Babbitt reported attending the North Bayshore Committee meeting January 21 where she spoke in favor of leaving the area as open space. She said she is a member of a forum, sponsored by the Peninsula Conservation Center, to address environmental issues for the Mountain View Council election in April . T. Henshaw said groups are forming in Mountain View and Sunnyvale to oppose use of Moffett Field by small planes because of environmental concerns. B. Crowder reported that the Planning and Conservation 7 League seminar she attended in Sacramento was very worthwhile. K. Duffy, M. Gundert , and B. Crowder attended the Portola Valley Town Council field trip to the proposed Windy Hill parking lot site on Saturday. The District ' s architect and engineer were also there. K. Duffy reported that the Catholic Diocese of San Jose had distributed cards for the purpose of influencing the Cupertino City Council about the general plan amendments to allow development of part of St . Joseph Seminary property in Cupertino. K. Duffy asked for a staff report on the status of the Mt. Umunhum toxics clean up, and suggestions on what could be done to prompt the federal government to work on the project. H. Grench reported that he attended a meeting of the Public Open Space Council and that a draft of the Council ' s mission statement will go out to other park and ii open space agencies for feedback. Meeting 92-02 Page 6 H. Grench reported that he attended a meeting of the South County Open Space Implementation Committee which explored the effect of the recent decision of the California Supreme Court on proposed funding methods for the authority. He said they will go back to the legislature with a bill to create the agency, separate from funding and may use the 1972 Landscaping and Lighting Act later for funding. He said he will continue to attend these meetings and report back to the Board. H. Grench said T. Henshaw was the appointed chair of the Board' s Legislative Committee. He said the committee is interested in having a conference with other park and open space districts and that David Hansen would like Sonoma County to host one , possibly in 1993 . H. Grench showed the latest League of Women Voters handbook on Bay Area decision makers which lists the District. H. Grench scheduled a meeting of the Twentieth Anniversary Committee for February 3 at 4 : 30 P .M. and said that a meeting with Vince Garrod, the District appointee to Peninsula Open Space Trust, R. McKibbin, K. Duffy, Audrey Rust , C. Britton, and H. Grench during the week of February 9 would be scheduled. H. Grench said a long closed session will be required at the next Board meeting to discuss land acquisitions , and advised that the meeting may need to start earlier than usual . C. Britton explained claims number 1901 in the amount of $10, 000 to John Ringo. J. Escobar showed the new ranger badges with the seal of California, noting that the field staff likes them. VIII . CLAIMS Motion: T. Henshaw moved that the Board approve Revised Claims 92-02 . G. Babbitt seconded the motion. The motion passed 6 to 0. IX. CLOSED SESSION H. Grench stated that the Board would meet in Closed Session to discuss personnel matters only. The Board recessed to Closed Session at 9: 25 P.M. X. ADJOURNMENT The meeting was adjourned at 11 : 30 P.M. Kathleen Hart Recording Secretary