HomeMy Public PortalAbout19920122 - Minutes - Board of Directors (BOD) l
m.
Op( pace
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 92-02
REGULAR MEETING
BOARD OF DIRECTORS
JANUARY 22, 1992
MINUTES
I . ROLL CALL
President Robert McKibbin called the meeting to order at 7 : 42
P.M.
Members Present: Katherine Duffy, Robert McKibbin, Teena
Henshaw, Ginny Babbitt, Betsy Crowder, and Richard Bishop.
Member Absent: Nanette Hanko
Personnel Present: Herbert Grench, Craig Britton, Mary Hale,
John Escobar, Jean Fiddes , Ruth Blanchard, and Kathleen Hart.
II . APPROVAL OF MINUTES
December ll 1991
Motion: R. Bishop moved that the Board approve the
minutes of December 11 , 1991 . T. Henshaw
seconded the motion. The motion passed 6 to 0 .
January 8 , 1992
B . Crowder noted the "Peninsula Conservation League" in
her informational report on page four should be changed to
"Planning and Conservation League. "
Motion: R. Bishop moved that the Board approve the
minutes of January 8 , 1992 as corrected. R.
McKibbin seconded the motion. The motion passed
6 to 0 .
III . WRITTEN COMMUNICATIONS
K. Hart stated that the Board had received no written
communications .
IV. ORAL COMMUNICATIONS
There were no oral communications .
V. ADOPTION OF AGENDA
R. McKibbin stated that the agenda was adopted by Board
consensus .
VI . BOARD BUSINESS
A. Appointment of Board Committees (Report R-92-09)
R. McKibbin said he would like to disband the Strategic
Plan and Workshop Committee, but continue
Meeting 92-02 Page 2
the Office Space Committee until the move to 330 Distel
Circle. T. Henshaw said the Office Space Committee could
help plan any ceremony that might be held. R. McKibbin
proposed the following committee changes : R. McKibbin to
replace B. Crowder on the Finance Committee; R. McKibbin
on Picchetti Winery Committee, with K. Duffy as alternate;
K. Duffy on the Fremont Older Committee, with R. McKibbin
as alternate; drop N. Hanko from the Docent and Staff
Recognition Committee and disband the Strategic Plan
Workshop Committee.
Motion: B. Crowder moved that the Board approve the
appointment of the 1992 committees as
recommended by R. McKibbin. T. Henshaw
seconded the motion. The motion passed 6 to
0 .
K. Duffy asked if each committee needs a formal
alternate . H. Grench said the Board president is
authorized to appoint a temporary alternate. R.
McKibbin noted that each committee should appoint a
chair at its first meeting. B. Crowder is chair of
the Twentieth Anniversary Committee.
B. Twentieth Anniversary Committee Report (Report 92-12
B. Crowder outlined the committee ' s proposals for
events and said the committee will meet with staff to
discuss ideas and that a definite schedule for events
will be developed. She said the committee recommends
hiring a consultant to assist in planning the event.
Discussion followed on the role that the consultant
would have.
H. Grench noted that the phrase "with the approval of
the committee" contained in recommendation two is
contrary to the Board' s recently approved policy on
Board-staff relations .
Motion: R. Bishop moved that the Board change "with
the approval of the committee" to "in
consultation with the committee. " K. Duffy
seconded the motion. The motion passed 6 to
0 .
Motion: R. Bishop moved that the Board approve in
concept the work of the Twentieth Anniversary
Committee as proposed in the report and
authorize the general manager to hire a
consultant for work on specific public
relations tasks in connection with the
twentieth anniversary celebration. B.
Crowder seconded the motion. The motion
passed 6 to 0 .
III
Meeting 92-02 Page 3
The Board deferred consideration of the third agenda
item until R. Blanchard was present.
C . Appointment to Bay R-
92-06)
H. Grench requested clarification on the Board' s
policy on compensation for service on a committee of a
private non-profit organization. R. Bishop stated he
would be expected to attend quarterly meetings and to
attend subcommittee meetings . H. Grench stated that
legal counsel had not yet been consulted about the
matter.
Motion: K. Duffy moved that the Board appoint R.
Bishop as District representative to the Bay
Area Ridge Trail Council , and to compensate
him for attendance at up to four quarterly
meetings per year, contingent on S. Norton' s
approval . G. Babbitt seconded the motion.
The motion passed on the following vote:
AYES : R. McKibbin, K. Duffy, T. Henshaw, R.
Bishop, G. Babbitt
NOES : B. Crowder
B. Crowder said she voted against the motion since she
feels compensation received by Board members is too
high.
D. Architect Fees
(Report R-92-06
C. Britton reported that the recommendation of $7 , 000
additional payment to The Steinberg Group was a
settlement of additional charges incurred so work
could continue on the 330 Distel Circle renovation.
R. Blanchard said there had been extreme problems
encountered with the heating and ventilation system,
as well as other unexpected problems . C. Britton said
the $160 , 000 budget for furniture is for the entire
office staff as necessary to move in, and included the
construction of the built-in workstations in the open
office area . T. Henshaw stated that none of the
recommendations had been presented to the Office Space
Committee and she felt the committee should have been
involved. R. Bishop said the decision was important
enough that the Board could serve as a committee of
the whole and make a decision. K. Duffy concurred and
asked what the total project budget was if the
furniture were approved. R. Blanchard said the
original $900 , 000 for hard construction costs was
already committed. K. Duffy requested a list of
costs . R. Blanchard said all due diligence had been
exercised.
Meeting 92-02 Page 4
Motion: T. Henshaw moved that the Board approve an
increase in fees for architectural services
of $7 , 000 and approve a budget for furniture
in the amount of $160 , 000. K. Duffy seconded
the motion. The motion passed 6 to 0 .
Motion: R. Bishop moved that the Board authorize
staff to go out to bid for furniture and
casework for the new building. B. Crowder
seconded the motion. The motion passed 6 to
0 .
E. Proposed Addition of White et al . ro erty to the
Cathedral Oaks area of Sierra Azul Open Space Preserve
C. Britton reviewed the terms of the settlement price
of $291 , 000 for acquisition of the 9 . 28-acre parcel .
He said staff will make recommendations on the house
as part of the regular use and management review.
Motion: G. Babbitt moved that the Board adopt
Resolution 92-02 , a Resolution of the Board
of Directors of the Midpeninsula Regional
Open Space District Authorizing Acceptance of
Purchase Agreement , Authorizing Officer to
Execute Certificate of Acceptance of Grant to
District, and Authorizing General Manager to
Execute Any And All Other Documents Necessary
or Appropriate to Closing of the Transaction
(Sierra Azul Open Space Preserve - Lands of
White et al . ) . B. Crowder seconded the
motion. The motion passed 6 to 0 .
Motion: G. Babbitt moved that the Board tentatively
adopt the Preliminary Use and Management Plan
recommendations , including naming the
property as an addition to the Sierra Azul
Open Space Preserve , and indicate its
intention to dedicate the property as public
open space. B . Crowder seconded the motion.
The motion passed 6 to 0.
F. Final Adoption of the Preliminary Use and .Management
Plan for the Slate CreekProperty
. �Pperty Additions (Lands of
Landre et al . ) to Lone Ridge Open Space Preserve
(Report R-92-11)
Motion: T. Henshaw moved that the Board adopt the
Preliminary Use and Management Plan for the
Slate Creek property additions to Long Ridge
Open Space Preserve, including the naming and
indicate its intention to dedicate parcels
one, three, and four as public open space and
to withhold parcel two from dedication as
Meeting 92-02 Page 5
public open space at this time. B. Crowder
seconded the motion. The motion passed 6 to
0 .
G. Notice of Contract Completion and Acceptance of Work
for the Vehicle Bridge Construction Project at Rancho
San Antonio Open_Space Preserve (Report R-92-02)
Motion: T. Henshaw moved that the Board adopt and
authorize the Board president to execute a
Notice of Completion of Contract and
Acceptance of Work for completion of the
vehicle bridge construction project at Rancho
San Antonio Open Space Preserve. B . Crowder
seconded the motion. The motion passed 6 to
0 .
VII . INFORMATIONAL REPORTS
G. Babbitt reported attending the North Bayshore Committee
meeting January 21 where she spoke in favor of leaving the
area as open space. She said she is a member of a forum,
sponsored by the Peninsula Conservation Center, to address
environmental issues for the Mountain View Council
election in April .
T. Henshaw said groups are forming in Mountain View and
Sunnyvale to oppose use of Moffett Field by small planes
because of environmental concerns.
B. Crowder reported that the Planning and Conservation 7
League seminar she attended in Sacramento was very
worthwhile.
K. Duffy, M. Gundert , and B. Crowder attended the Portola
Valley Town Council field trip to the proposed Windy Hill
parking lot site on Saturday. The District ' s architect and
engineer were also there.
K. Duffy reported that the Catholic Diocese of San Jose
had distributed cards for the purpose of influencing the
Cupertino City Council about the general plan amendments
to allow development of part of St . Joseph Seminary
property in Cupertino.
K. Duffy asked for a staff report on the status of the Mt.
Umunhum toxics clean up, and suggestions on what could be
done to prompt the federal government to work on the
project.
H. Grench reported that he attended a meeting of the
Public Open Space Council and that a draft of the
Council ' s mission statement will go out to other park and ii
open space agencies for feedback.
Meeting 92-02 Page 6
H. Grench reported that he attended a meeting of the South
County Open Space Implementation Committee which explored
the effect of the recent decision of the California
Supreme Court on proposed funding methods for the
authority. He said they will go back to the legislature
with a bill to create the agency, separate from funding
and may use the 1972 Landscaping and Lighting Act later
for funding. He said he will continue to attend these
meetings and report back to the Board.
H. Grench said T. Henshaw was the appointed chair of the
Board' s Legislative Committee. He said the committee is
interested in having a conference with other park and open
space districts and that David Hansen would like Sonoma
County to host one , possibly in 1993 .
H. Grench showed the latest League of Women Voters
handbook on Bay Area decision makers which lists the
District.
H. Grench scheduled a meeting of the Twentieth Anniversary
Committee for February 3 at 4 : 30 P .M. and said that a
meeting with Vince Garrod, the District appointee to
Peninsula Open Space Trust, R. McKibbin, K. Duffy, Audrey
Rust , C. Britton, and H. Grench during the week of
February 9 would be scheduled.
H. Grench said a long closed session will be required at
the next Board meeting to discuss land acquisitions , and
advised that the meeting may need to start earlier than
usual .
C. Britton explained claims number 1901 in the amount of
$10, 000 to John Ringo.
J. Escobar showed the new ranger badges with the seal of
California, noting that the field staff likes them.
VIII . CLAIMS
Motion: T. Henshaw moved that the Board approve Revised
Claims 92-02 . G. Babbitt seconded the motion.
The motion passed 6 to 0.
IX. CLOSED SESSION
H. Grench stated that the Board would meet in Closed
Session to discuss personnel matters only.
The Board recessed to Closed Session at 9: 25 P.M.
X. ADJOURNMENT
The meeting was adjourned at 11 : 30 P.M.
Kathleen Hart
Recording Secretary