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HomeMy Public PortalAbout19920212 - Minutes - Board of Directors (BOD) Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REGULAR MEETING BOARD OF DIRECTORS February 12, 1992 MINUTES I . ROLL CALL President Robert McKibbin called the meeting to order at 7 : 00 P.M. Members Present : Ginny Babbitt , Richard Bishop, Betsy Crowder, Kay Duffy, Teena Henshaw, and Robert McKibbin. Nonette Hanko arrived at 7 : 35 P.M. Personnel Present : Herbert Grench, Craig Britton , Jean Fiddes , Mary Hale , John Escobar, Del Woods , and Deborah Morvay-Zucker. IT . APPROVAL OF MINUTES January 22, 1992 Motion: G. Babbitt moved that the Board accept the minutes of January 22 , 1992 as presented. T. Henshaw seconded the motion. The motion passed 6 to 0. III . WRITTEN COMMUNICATIONS There were no written communications . TV. ORAL COMMUNICATIONS Aaron Miller of Boy Scout Troop 9 , stated that he was attending the meeting to fulfill a badge requirement to earn a community badge . V. ADOPTION OF AGENDA R. McKibbin stated that the agenda was adopted by Board consensus . VI . BOARD BUSINESS A. Legislative Committee Report (Report R-92-15) T. Henshaw presented the Legislative Committee ' s recommendations for changes in the scope of the committee ' s charge to include: 1 . To review legislation and make recommendations to the full Board, and 2 . To act as leaders of Board ' s liaison with legislators . K. Duffy ascertained that the general manager was in full agreement with the proposed changes . The Board agreed that the general manager would continue to coordinate the legislative program. Motion: R. McKibbin moved that the Board approve the change in 201 San Antonio Circle,Suite C-1 35 - Mountain View,California 94040 - Phone:(415)949-5500 - FAX:(415)949-5679 General Manager:Herbert Grench BoardofDirectors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop Meeting 92-03 Page 2 the scope of charge of the Legislative Committee. K. Duffy seconded the motion. The motion passed 6 to 0. T. Henshaw also presented the committee' s recommendation that individual directors conduct site tours for state and local legislators . Directors volunteered to work with the legislators as follows : K. Duffy Assembly Member Charles Quackenbush; T. Henshaw and G. Babbitt Senator Al Alquist; and R. Bishop and B. Crowder - Senator Rebecca Morgan and Assembly Member Jackie Speier. T. Henshaw also discussed the importance of broadening the base of support for open space in Sacramento. She stated that the committee was planning a breakfast meeting with legislators and their aides in Sacramento. She stated that the committee also recommended discussions between the boards of directors of East Bay Regional Park District and Midpeninsula Regional Open Space District for the purpose of working together on ideas to build a support base in the legislature. R. Bishop commented that work with East Bay Regional Park District would best be accomplished at the staff level . She proposed that the not-so-annual meeting of the open space agencies of various counties be conducted in the near future. H. Grench stated that David Hansen of Sonoma County Agricultural Preservation and Open Space District was interested in his agency sponsoring a meeting in the summer of 1993 at the earliest. T. Henshaw stated that Planning and Conservation League was considering a state-level conference on open space preservation and that at least one member of the Legislative Committee would attend the California Parks and Recreation Society ' s legislative conference in May. Motion: B. Crowder moved that the Board approve site tours with legislators and approve in concept the Legislative Committee ' s plans as presented. G. Babbitt seconded the motion. The motion passed 6 to 0 . B. Authorization to Solicit Wood Chipper Bids (Report R-92-14) Motion: T. Henshaw moved that the Board authorize staff to solicit competitive bids for a wood chipper. B. Crowder seconded the motion. The motion passed 6 to 0 . C . Amendment to Rules of Procedure for Financial Instrument Signatories and Revision of Authorized Signatories for District Accounts and Safe Deposit Boxes (Report R-92-17) Motion: G. Babbitt moved that the Board adopt Resolution 92-03, a Resolution of the Board of Directors of the Meeting 92-03 Page 3 Midpeninsula Regional Open Space District Amending Rules of Procedure; Resolution 92-04 , A Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Financial Instrument Signatories of the District for Santa Clara County Accounts; Resolution 92-05, A Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Signing and Endorsing Checks and Other Instruments for Checking Account (First Interstate Bank of California - Los Altos) ; Resolution 92-06 , A Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Signing of Payroll Checks for Payroll Checking Account (First Interstate Bank of California - Los Altos) ; and Resolution 92-07 , A Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for Entering Safe Deposit Boxes (First Interstate Bank of California Los Altos) . B. Crowder seconded the motion. The motion passed 6 to 0. D. Authorization to Solicit Bids for Telephone System (Report R-92-21) Motion: G. Babbitt moved that the Board authorize staff to solicit competitive bids from independent contractors for up to a complete replacement of the telephone system, as necessary, for the District ' s new administrative office and the foothills and skyline ranger offices. B. Crowder seconded the motion. The motion passed 6 to 0 . E. Final Adoption of the Preliminary Use and Management Plan for the Sinclair Property Addition to Sierra Azul Open Space Preserve (Report R-92-18) Motion: R. Bishop moved that the Board adopt the Preliminary Use and Management Plan for the Sinclair property addition to the Kennedy Limekiln Area of Sierra Azul Open Space Preserve, including the naming, as contained in report R-91-14 , and indicate its intention to dedicate the land as public open space. K. Duffy seconded the motion. The motion passed 6 to 0. F. Final Adoption of the Preliminary Use and Management Plan for the Chew Property Addition to Sierra Azul Open Space Preserve (Report R-92-19) Motion: R. Bishop moved that the Board adopt the Preliminary Use and Management Plan for the Chew property addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, including the naming, as contained in report R-91-145, and indicate its intention to withhold the Meeting 92-03 Page 4 property from dedication as public open space at this time. K. Duffy seconded the motion. The motion passed 6 to 0 . G. Final Adoption of the Preliminary Use and Management Plan for the Borelli Property Addition to Sierra Azul Open Space Preserve (Report R-_92-20 Motion: R. Bishop moved that the Board adopt the Preliminary Use and Management Plan for the Borelli property addition to the Cathedral. Oaks Area of Sierra Azul Open Space Preserve, including the naming, as contained in report R-91-133 , and indicate its intention to withhold the property from dedication as public open space at this time. K. Duffy seconded the motion. The motion passed 6 to 0. H. Senate Bill 1298 Regarding Term Limitations (Report R-92-22) Motion: R. Bishop moved that the Board refer Senate Bill 1298 to the Legislative Committee for action recommendation to the full Board. K. Duffy seconded the motion. The motion passed 6 to 0 . VII . INFORMATIONAL REPORTS K. Duffy reported that Gibson Anderson of Responsible Off-road Mountain Peddlers (R.O.M.P. ) informed her that after having a field trip with representatives of the Trail Center they concluded that the trail alternative to the Sheldon Road access in Los Gatos is not technically feasible. She stated that Mr. Anderson had not yet confirmed that R.O.M. P. would continue its lawsuit for a prescriptive access on Sheldon Road. B. Crowder stated that she hiked up the Black Mountain Trail and that the new trail , despite the rains , was in excellent condition. G. Babbitt reported that the Santa Clara County Board of Supervisors had its final meeting on the trails issue on January 28 . She stated that Supervisor Mike Honda did an outstanding job in bringing about an agreement to adopt a trails policy that preserves the authority to require trails as part of new subdivisions . H. Grench reported that on March 11 the Bay Area Council will hold its 1992 Outlook Conference. He stated that California State Parks and Recreation Department reported that over the years the District has received $19,000, 000 in state grants , excluding Land and Water Conservation Fund grants . He distributed a draft of the Bay Area Open Space Council ' s vision statement and asked the Board for comments . H. Grench informed the Board that the Hassler assessment district Meeting 92-03 Page 5 bonds would soon be entirely paid off and that the balance remaining was about $13, 000. He also reported his participation in a California Park and Recreation Society delegation to Washington D.C . to visit California legislators . H. Grench reported Santa Cruz County Local Agency Formation Commission ' s approval of the annexation to the District of Santa Cruz County lands in and adjacent to Long Ridge Open Space Preserve. C. Britton reported on the progress and budget of the new office building. He briefed the Board on the status of the toxics cleanup at Mt . Umunhum. He stated that the Army Corps of Engineers study affirmed the eligibility of Mt . Umunhum for clean-up and that unofficial estimates for the cleanup project are in excess of $2 , 000 , 000. C. Britton also reported that a cabin on the Johnson property of the Redwood Park subdivision was burned, perhaps by arson. J. Escobar reported four incidents involving accidents on District preserves and a single incident involving a cyclist collision and assault , resulting in the subsequent arrest and release of one of the cyclists . M. Hale presented and requested a critique of a slide show that had been assembled for general presentations . VIII . CLAIMS Motion: T. Henshaw moved that the Board approve Revised Claims 91-03 R. Bishop seconded the motion. Discussion: The Board asked for explanations for 1.) claim number 1974 to Town of Portola Valley, 2) number 1935 to Communications Strategies , and 3) number 1934 to Annette Coleman. Staff responded that 1) payment to Town of Oortola Val-ley was for permit staff time costs for the Windy Hill parking lot, adding that the project was proceeding; 2) . Communications Strategies was a telecommunications consultant; and 3) Annette Coleman participated on a panel in Sacramento and requested reimbursement for use of her personal vehicle. The motion passed 6 to 0. IX. CLOSED SESSION H. Grencb announced that personnel matters would be discussed in closed session. C. Britton announced that litigation matters to be discussed in Closed Session fell under Government Code Sections 54956.9 (a) Midpeninsula Regional Open Space District v. Town of Los Gatos and Midpeninsula Regional Open Space District v. Acronico; and (b) (1) significant exposure of the District to legal action. He said that Meeting 92-03 Page 6 land negotiations to be discussed would be Santa Clara County assessor' s parcel number 562-07-003 , negotiated with owner Michael Quane, Santa Mateo County assessor' s parcel numbers 076-350-150 ' and -240 negotiated with owner Ryland Kelly, and San Mateo County assessor' s parcel numbers 078-210-130 and -230, negotiated with owner George Norton. The Board recessed to Closed Session on personnel , litigation, and land acquisition matters at 8 : 10 P.M. X. ADJOURNMENT The Board reconvened to adjourn the meeting at 12: 10 A.M. , Thursday, February 13 , 1992 . Deborah Morvay-Zucker Secretary