HomeMy Public PortalAbout19920226 - Minutes - Board of Directors (BOD) Open Space
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REGULAR MEETING
BOARD OF DIRECTORS
February 26 , 1992
MINUTES
I . ROLL CALL
President Robert McKibbin called the meeting to order at 7 : 32 P .M.
Members Present: Ginnv Babbitt, Richard Bishop, Betsy Crowder, Kay
Duffy, Nonette Hanko, and Robert McKibbin. Teena Henshaw arrived
later during the meeting.
Personnel Present: Herbert Grench, Craig Britton, Jean Fiddes , Mary
Hale, John Escobar, Del Woods, Mary Gundert , Ruth Blanchard, and
Deborah Zucker.
II . WRITTEN COMMUNICATIONS
D. Zucker stated that the Board had received a letter dated February
8 , 1992 from Elizabeth Kaplan, 816 San Francisco Court , Stanford,
requesting that the Hamm ' s Gulch Trail at Windy Hill Open Space
Preserve be opened to dogs on leash. She stated that a draft
response was attached for Board approval . The response was approved
by Board consensus .
III . ORAL COMMUNICATIONS
Jobst Brandt , 351 Middlefield Road, Palo Alto, addressed the Board
about maintenance of Alpine Road and the recent rain damage to the
road. He expressed his preference that the District, instead of the
County of San Mateo, maintain the road. R . Bishop stated that the
District did not have jurisdiction over Alpine Road and suggested
that Mr. Brandt discuss the road ' s maintenance with David Christy at
San Mateo County Parks and Recreation Department .
IV. ADOPTION OF AGENDA
R. McKibbin stated that e th b �agenda was adopted Boar g p � d consensus .
V. BOARD BUSINESS
A. Completion of Annexation to the District of Land in Santa Cruz
County (Report R-92-23)
H. Grench informed the Board that annexation of 778 acres at
Highway 9 and Skyline Boulevard, in and adjacent to Long Ridge
Open Space Preserve, had been approved by Santa Clara County
Local Agency Formation Commission .
R. McKibbin called for any public comments on the annexation . No
member of the public addressed the Board .
201 San Antonio Circle,Suite C-135 • Mountain View,California 94040 • Phone:(415)949-5500 • FAX:(415)949-5679
General Manager:Herbert Grench Board of Directors:Katherine Duffy,RobertMcKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop
Meeting 92-4 Page 2
Motion: B. Crowder moved that the Board adopt Resolution 92-08 ,
a Resolution of the Board of Directors of the
Midpeninsula Regional open Space District Annexing
Certain Property to the Midpeninsula Regional Open
Space District (Midpeninsula Preserves 1991 - Long
Ridge) . G. Babbitt seconded the motion. The motion
passed 6 to 0 .
H. Grencb said that when the annexation was finalized,
Midpeninsula Regional Open Space District would be the first
tri-county park or open space district in the state .
B . Proposed Addition of Quane et al . Property to the Mt . Umunhum
Area of Sierra Azul Open Space Preserve (Report R-929-16)
C . Britton showed on a wall map the location of the 102 acre
property relative to Mt . Umunhum, Woods Road, and other
landmarks . He stated that the purchase price was $350 , 000 , all
cash, as stated in the District ' s standard purchase agreement ,
with close of escrow at the end of March. He noted that signs
would be installed but the property would remain closed until
the vehicles and other debris were removed. He added that
although the report stated that private property signs would be
installed there would be no installation of private property
signs on District land. C . Britton indicated that the property
would be designated a conservation management unit .
C . Britton noted that a revised resolution had been prepared
since the distribution of the agenda and meeting materials and
included the statement :
This Resolution is intended to be a declaration of official
-intent within the meaning of IRS Regulation 1 .103-18.
Motion: G. Babbitt moved that the Board adopt revised
Resolution 92-09, A Resolution of the Board of
Directors of the Midpeninsula Regional Open Space
District Authorizing Acceptance of Purchase Agreement ,
Authorizing Officer to Execute Certificate of
Acceptance of Grant To District , and Authorizing
General Manager or Assistant General Manager to Execute
Any and All Other Documents Necessary or Appropriate to
Closing of the Transaction (Sierra Azul Open Space
Preserve - Lands of Quane et al . ) B. Crowder seconded
the motion . The motion passed 6 to 0 .
Motion: R. Bishop moved that the Board tentatively adopt the
Preliminary Use and Management Plan recommendations
contained in the report, including naming the property
as an addition to the Mt . Umunhum Area of Sierra Azul
Open Space Preserve, and indicate its intention to
Meeting 92-4 Page 3
withhold the property from dedication as public open
space at this time. B. Crowder seconded the motion.
The motion passed 6 to 0 .
C . Proposed Staffing Reorganization Plan (Report R-92-27)
H. Grench stated that there had been no substantive changes in
the plan since it was last reviewed in detail with the Board.
R. McKibbin asked for public comment on the plan . There was no
public comment .
H. Grench stated that the Board was being asked to approve the
plan in concept and that staff would return at the March 11
meeting with a detailed implementation presentation, along with
costs associated with the proposed staffing reorganization plan.
Motion: B . Crowder moved that the Board approve in concept the
proposed staffing reorganization plan. K. Duffv
seconded the motion. The motion passed 6 to 0 .
D. Award of Contracts for Furniture and Casework for Office
Building at 330 Distel Circle (Report R-92-25 and R-92-28)
C . Britton reviewed the recommendations for awarding contracts
to Westwood Design , Inc. , CRI/Office Pavilion, Business
Interiors , and Corporate Environments . He also stated that the
purchase of office furnishings and appliances not included in
the awarded contracts would be at an additional cost that would
make the grand total less than the amount budgeted for these
items .
K. Duffy asked about acceptance of the single bid for Herman
Miller chairs from CRI/Office Pavilion . R. Blanchard explained
that Herman Miller dealers don ' t compete openly with one another
and that CRI/Office Pavilion was matching their Santa Clara
County contract prices for the District . K. Duffy commented
that the Office Committee should look once again at Board room
design. G. Babbitt asked about the exclusion of the remaining
items such as drafting tables and meeting tables . R . Blanchard
responded that remaining items would probably be selected and
purchased through the companies awarded the contracts .
Motion : K. Duffv moved that the Board award the bid for
casework to Westwood Design, Inc. , as the lowest
responsible bidder; the bid for Herman Miller chairs to
CRI/Office Pavilion as the only bidder to respond to
this product line; the bid for Allsteel file cabinets
to Business Interiors as the low bidder on this portion
of the furniture bid; the bid for all remaining
furniture in the furniture bid to Corporate
Environments , Inc. ; and authorize the general manager
to sign contracts with each of the above companies with
Meeting 92-4 Page 4
the stipulation that the appropriate furniture
contracts would not be signed until the Office Space
Committee had given final approval of the chair fabrics
and occasional table . N. Hanko seconded the motion.
The motion passed 6 to 0 .
E. Final Adoption of the Revised Relative Site Emphasis Plan and
Use and Management Plan Target Review Schedule (Report R-92-26)
M. Gundert stated that revisions since the Board tentatively
adopted the Relative Site Emphasis Plan and Use and Management
Plan Target Review Schedule were made due to revised
constructions schedules and cost estimates . She reviewed the
specific revisions contained in the report and noted that a
revision not included in report R-92-26 was an increase of
$20 , 000 to clean up the dump site at El Corte de Madera Open
Space Preserve .
Motion: N. Hanko moved that the Board adopt the Relative Site
Emphasis Plan and Use and Management Plan Target Review
Schedule . B . Crowder seconded the motion. The motion
passed 7 to 0 .
F. Authorization to Purchase Vehicles (Report R-92-22)
Motion: T. Henshaw moved that the Board approve the Resolution
92-10 , a Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Authorizing
the Department of General Services Administration of
the State of California to Purchase Certain Items for
the Midpeninsula Regional Open Space District , and
authorize the general manager to execute a purchase
contract with the State Department of General Services
Administration for one full size patrol truck and one
five passenger utility vehicle . G. Babbitt seconded
the motion. The motion passed 7 to 0 .
G . Final Adoption of the Preliminary Use and Management Plan for
the White et al . (Beneficial) Propertv Addition to Sierra Azul
Open Space Preserve (Report R-92-24)
Motion: B. Crowder moved that the Board adopt the Preliminary
Use and Management Plan for the White et al . property
addition to the Cathedral Oaks Area of Sierra Azul Open
Space Preserve, including the naming, and indicated its
intention to dedicate the land as public open space .
G. Babbitt seconded the motion . The motion passed 7 to
0 .
H. INFORMATIONAL REPORTS
B . Crowder reported that David Hansen informed her that Sonoma
County Agricultural and Open Space Preservation District
acquired its first five hundred acres .
'Meeting 92-4 Page 5
N. Hanko reported that during the past summer she and S . Norton
met with citizens of Santa Cruz County who were trying to
establish a county-wide open space district . She stated that a
meeting scheduled for April had been delayed due to a plan by
the City of Santa Cruz to set up a benefit assessment district
within the city to purchase 50 to 100 acres within its urban
service area .
C . Britton announced that the District received approval for a
$1 , 000 , 000 grant towards the acquisition of Jacques Ridge and
that grant , prepared by Alice Cummings , was the only one
submitted to receive a 100% rating. He stated that the District
would continue to seek Santa Clara County' s participation in the
project .
H. Grench stated that Board members were invited to attend the
1992 Special District Forum in Monmouth County, New Jersey April
29 to May 3 . He stated that funding for two directors was
included in the budget.
Motion: T. Henshaw moved that the Board authorize the expense
for up to two Board members to attend the forum. G.
Babbitt seconded the motion. The motion passed 6 to 0
with R. McKibbin abstaining .
H. Grench reported that Marin County would place a measure on
the June 1992 ballot for a parcel tax to fund open space . He
stated that the measure would require two-thirds vote.
H. Grench stated that Gary Tate of Monterey Peninsula Regional
Park District may host the next not-so-annual open space
meeting , possibly in fall , 1992 .
H. Grench asked the Board to set up a special meeting for the
general manager ' s evaluation . The Board tentatively scheduled
the special closed session meeting for Tuesday, March 24 , 1992
at 7 : 30 P .M.
J . Escobar reported that he attended a conference hosted by the
U. S . Forest Service Research Station for the Pacific Southwest
Area that focused on social aspects of recreation , specifically
cultural diversity and urban forest use .
B . Crowder stated that she met with one of the Woodside town
council members, Carol Fisch, who was opposed to the formation
of an assessment district to purchase the Teague Hill parcels .
She stated that the council will address the subject on March
11 .
K. Duffy reported that the El Sereno trail analysis report was
Meeting 92-4 Page 6
available to the Board.
J. Escobar stated that United States Geological Survey
(U. S .G. S . ) had development funds available for setting up the
relay station discussed at the Board ' s January 8 , 1992 meeting .
He stated that a site was being determined that would also meet
the District ' s need for a radio communications tower and that
negotiations would proceed in order to meet U.S .G. S . July
funding deadline . He added that U. S .G. S . intended to build the
facility, use it for five years , and then abandon it .
N. Hanko reported on a San Jose Mercury news article about the
introduction of a bill by Senator Kopp to revise the Brown Act
and noted that passage of the bill could have a significant
effect on the Board ' s procedures . She also commented on the
article for developing Kaiser Cement ' s hillside property in
Cupertino.
VI . CLAIMS
Motion: T. Henshaw moved that the Board approve Revised Claims 92-
04 . R. Bishop seconded the motion . The motions passed 7 to
0 .
VII . CLOSED SESSION
S . Norton announced that the litigation matter to be discussed in
Closed Session, fell under Government Code Sections 54956 . 9 (a) .
MROSD vs . Vidovich. C . Britton announced that negotiations with
Ryland Kelly for the purchase of San Mateo County assessor ' s parcel
numbers 076-350 and 076-240 would be discussed in closed session .
The Board recessed to Closed Session on litigation and land
acquisition matters at 9 : 10 P.M.
VIII . ADJOURNMENT
The meeting was adjourned at 10:20 P .M.
Deborah Zucker
Recording Secretary