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HomeMy Public PortalAbout19920226 - Minutes - Board of Directors (BOD) Open Space ------------------------- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REGULAR MEETING BOARD OF DIRECTORS February 26 , 1992 MINUTES I . ROLL CALL President Robert McKibbin called the meeting to order at 7 : 32 P .M. Members Present: Ginnv Babbitt, Richard Bishop, Betsy Crowder, Kay Duffy, Nonette Hanko, and Robert McKibbin. Teena Henshaw arrived later during the meeting. Personnel Present: Herbert Grench, Craig Britton, Jean Fiddes , Mary Hale, John Escobar, Del Woods, Mary Gundert , Ruth Blanchard, and Deborah Zucker. II . WRITTEN COMMUNICATIONS D. Zucker stated that the Board had received a letter dated February 8 , 1992 from Elizabeth Kaplan, 816 San Francisco Court , Stanford, requesting that the Hamm ' s Gulch Trail at Windy Hill Open Space Preserve be opened to dogs on leash. She stated that a draft response was attached for Board approval . The response was approved by Board consensus . III . ORAL COMMUNICATIONS Jobst Brandt , 351 Middlefield Road, Palo Alto, addressed the Board about maintenance of Alpine Road and the recent rain damage to the road. He expressed his preference that the District, instead of the County of San Mateo, maintain the road. R . Bishop stated that the District did not have jurisdiction over Alpine Road and suggested that Mr. Brandt discuss the road ' s maintenance with David Christy at San Mateo County Parks and Recreation Department . IV. ADOPTION OF AGENDA R. McKibbin stated that e th b �agenda was adopted Boar g p � d consensus . V. BOARD BUSINESS A. Completion of Annexation to the District of Land in Santa Cruz County (Report R-92-23) H. Grench informed the Board that annexation of 778 acres at Highway 9 and Skyline Boulevard, in and adjacent to Long Ridge Open Space Preserve, had been approved by Santa Clara County Local Agency Formation Commission . R. McKibbin called for any public comments on the annexation . No member of the public addressed the Board . 201 San Antonio Circle,Suite C-135 • Mountain View,California 94040 • Phone:(415)949-5500 • FAX:(415)949-5679 General Manager:Herbert Grench Board of Directors:Katherine Duffy,RobertMcKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop Meeting 92-4 Page 2 Motion: B. Crowder moved that the Board adopt Resolution 92-08 , a Resolution of the Board of Directors of the Midpeninsula Regional open Space District Annexing Certain Property to the Midpeninsula Regional Open Space District (Midpeninsula Preserves 1991 - Long Ridge) . G. Babbitt seconded the motion. The motion passed 6 to 0 . H. Grencb said that when the annexation was finalized, Midpeninsula Regional Open Space District would be the first tri-county park or open space district in the state . B . Proposed Addition of Quane et al . Property to the Mt . Umunhum Area of Sierra Azul Open Space Preserve (Report R-929-16) C . Britton showed on a wall map the location of the 102 acre property relative to Mt . Umunhum, Woods Road, and other landmarks . He stated that the purchase price was $350 , 000 , all cash, as stated in the District ' s standard purchase agreement , with close of escrow at the end of March. He noted that signs would be installed but the property would remain closed until the vehicles and other debris were removed. He added that although the report stated that private property signs would be installed there would be no installation of private property signs on District land. C . Britton indicated that the property would be designated a conservation management unit . C . Britton noted that a revised resolution had been prepared since the distribution of the agenda and meeting materials and included the statement : This Resolution is intended to be a declaration of official -intent within the meaning of IRS Regulation 1 .103-18. Motion: G. Babbitt moved that the Board adopt revised Resolution 92-09, A Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement , Authorizing Officer to Execute Certificate of Acceptance of Grant To District , and Authorizing General Manager or Assistant General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve - Lands of Quane et al . ) B. Crowder seconded the motion . The motion passed 6 to 0 . Motion: R. Bishop moved that the Board tentatively adopt the Preliminary Use and Management Plan recommendations contained in the report, including naming the property as an addition to the Mt . Umunhum Area of Sierra Azul Open Space Preserve, and indicate its intention to Meeting 92-4 Page 3 withhold the property from dedication as public open space at this time. B. Crowder seconded the motion. The motion passed 6 to 0 . C . Proposed Staffing Reorganization Plan (Report R-92-27) H. Grench stated that there had been no substantive changes in the plan since it was last reviewed in detail with the Board. R. McKibbin asked for public comment on the plan . There was no public comment . H. Grench stated that the Board was being asked to approve the plan in concept and that staff would return at the March 11 meeting with a detailed implementation presentation, along with costs associated with the proposed staffing reorganization plan. Motion: B . Crowder moved that the Board approve in concept the proposed staffing reorganization plan. K. Duffv seconded the motion. The motion passed 6 to 0 . D. Award of Contracts for Furniture and Casework for Office Building at 330 Distel Circle (Report R-92-25 and R-92-28) C . Britton reviewed the recommendations for awarding contracts to Westwood Design , Inc. , CRI/Office Pavilion, Business Interiors , and Corporate Environments . He also stated that the purchase of office furnishings and appliances not included in the awarded contracts would be at an additional cost that would make the grand total less than the amount budgeted for these items . K. Duffy asked about acceptance of the single bid for Herman Miller chairs from CRI/Office Pavilion . R. Blanchard explained that Herman Miller dealers don ' t compete openly with one another and that CRI/Office Pavilion was matching their Santa Clara County contract prices for the District . K. Duffy commented that the Office Committee should look once again at Board room design. G. Babbitt asked about the exclusion of the remaining items such as drafting tables and meeting tables . R . Blanchard responded that remaining items would probably be selected and purchased through the companies awarded the contracts . Motion : K. Duffv moved that the Board award the bid for casework to Westwood Design, Inc. , as the lowest responsible bidder; the bid for Herman Miller chairs to CRI/Office Pavilion as the only bidder to respond to this product line; the bid for Allsteel file cabinets to Business Interiors as the low bidder on this portion of the furniture bid; the bid for all remaining furniture in the furniture bid to Corporate Environments , Inc. ; and authorize the general manager to sign contracts with each of the above companies with Meeting 92-4 Page 4 the stipulation that the appropriate furniture contracts would not be signed until the Office Space Committee had given final approval of the chair fabrics and occasional table . N. Hanko seconded the motion. The motion passed 6 to 0 . E. Final Adoption of the Revised Relative Site Emphasis Plan and Use and Management Plan Target Review Schedule (Report R-92-26) M. Gundert stated that revisions since the Board tentatively adopted the Relative Site Emphasis Plan and Use and Management Plan Target Review Schedule were made due to revised constructions schedules and cost estimates . She reviewed the specific revisions contained in the report and noted that a revision not included in report R-92-26 was an increase of $20 , 000 to clean up the dump site at El Corte de Madera Open Space Preserve . Motion: N. Hanko moved that the Board adopt the Relative Site Emphasis Plan and Use and Management Plan Target Review Schedule . B . Crowder seconded the motion. The motion passed 7 to 0 . F. Authorization to Purchase Vehicles (Report R-92-22) Motion: T. Henshaw moved that the Board approve the Resolution 92-10 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing the Department of General Services Administration of the State of California to Purchase Certain Items for the Midpeninsula Regional Open Space District , and authorize the general manager to execute a purchase contract with the State Department of General Services Administration for one full size patrol truck and one five passenger utility vehicle . G. Babbitt seconded the motion. The motion passed 7 to 0 . G . Final Adoption of the Preliminary Use and Management Plan for the White et al . (Beneficial) Propertv Addition to Sierra Azul Open Space Preserve (Report R-92-24) Motion: B. Crowder moved that the Board adopt the Preliminary Use and Management Plan for the White et al . property addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, including the naming, and indicated its intention to dedicate the land as public open space . G. Babbitt seconded the motion . The motion passed 7 to 0 . H. INFORMATIONAL REPORTS B . Crowder reported that David Hansen informed her that Sonoma County Agricultural and Open Space Preservation District acquired its first five hundred acres . 'Meeting 92-4 Page 5 N. Hanko reported that during the past summer she and S . Norton met with citizens of Santa Cruz County who were trying to establish a county-wide open space district . She stated that a meeting scheduled for April had been delayed due to a plan by the City of Santa Cruz to set up a benefit assessment district within the city to purchase 50 to 100 acres within its urban service area . C . Britton announced that the District received approval for a $1 , 000 , 000 grant towards the acquisition of Jacques Ridge and that grant , prepared by Alice Cummings , was the only one submitted to receive a 100% rating. He stated that the District would continue to seek Santa Clara County' s participation in the project . H. Grench stated that Board members were invited to attend the 1992 Special District Forum in Monmouth County, New Jersey April 29 to May 3 . He stated that funding for two directors was included in the budget. Motion: T. Henshaw moved that the Board authorize the expense for up to two Board members to attend the forum. G. Babbitt seconded the motion. The motion passed 6 to 0 with R. McKibbin abstaining . H. Grench reported that Marin County would place a measure on the June 1992 ballot for a parcel tax to fund open space . He stated that the measure would require two-thirds vote. H. Grench stated that Gary Tate of Monterey Peninsula Regional Park District may host the next not-so-annual open space meeting , possibly in fall , 1992 . H. Grench asked the Board to set up a special meeting for the general manager ' s evaluation . The Board tentatively scheduled the special closed session meeting for Tuesday, March 24 , 1992 at 7 : 30 P .M. J . Escobar reported that he attended a conference hosted by the U. S . Forest Service Research Station for the Pacific Southwest Area that focused on social aspects of recreation , specifically cultural diversity and urban forest use . B . Crowder stated that she met with one of the Woodside town council members, Carol Fisch, who was opposed to the formation of an assessment district to purchase the Teague Hill parcels . She stated that the council will address the subject on March 11 . K. Duffy reported that the El Sereno trail analysis report was Meeting 92-4 Page 6 available to the Board. J. Escobar stated that United States Geological Survey (U. S .G. S . ) had development funds available for setting up the relay station discussed at the Board ' s January 8 , 1992 meeting . He stated that a site was being determined that would also meet the District ' s need for a radio communications tower and that negotiations would proceed in order to meet U.S .G. S . July funding deadline . He added that U. S .G. S . intended to build the facility, use it for five years , and then abandon it . N. Hanko reported on a San Jose Mercury news article about the introduction of a bill by Senator Kopp to revise the Brown Act and noted that passage of the bill could have a significant effect on the Board ' s procedures . She also commented on the article for developing Kaiser Cement ' s hillside property in Cupertino. VI . CLAIMS Motion: T. Henshaw moved that the Board approve Revised Claims 92- 04 . R. Bishop seconded the motion . The motions passed 7 to 0 . VII . CLOSED SESSION S . Norton announced that the litigation matter to be discussed in Closed Session, fell under Government Code Sections 54956 . 9 (a) . MROSD vs . Vidovich. C . Britton announced that negotiations with Ryland Kelly for the purchase of San Mateo County assessor ' s parcel numbers 076-350 and 076-240 would be discussed in closed session . The Board recessed to Closed Session on litigation and land acquisition matters at 9 : 10 P.M. VIII . ADJOURNMENT The meeting was adjourned at 10:20 P .M. Deborah Zucker Recording Secretary