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HomeMy Public PortalAbout12-06-2021 Village Board Minutes/97/070/tea/ VILLAGE OF PLAINFIELD MEETING MINUTES DECEMBER 6, 2021 AT: VILLAGE HALL BOARD PRESENT: J.ARGOUDELIS (ELECTRONIC), P.KALKANIS, T.RUANE, B.WOJOWSKI, H.BENTON, AND K.CALKINS. BOARD ABSENT: C.LARSON. OTHERS PRESENT: T.PLECKHAM, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; L.SPIRES, BUILDING OFFICIAL; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Larson was absent, all other Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 7 persons in the audience. PRESIDENTIAL COMMENTS Trustee Ruane moved to approve the Presidential Appointments of Brandon Womack for a 3 -year term to expire April 30, 2024, Rich Valegra to the unexpired, vacant term expiring April 30, 2023, Karen Goins as ex -officio with the term expiring on April 30, 2024, and Patrick Nicholson as ex - officio with the term expiring on April 30, 2024 to the Plan Commission. Second by Trustee Calkins. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 5 yes, 0 no, 1 absent. Motion carried. TRUSTEES COMMENTS Trustee Benton: • Stated that he has received some resident concerns regarding McMicken Assemblage. • Offered condolences to the family of Blake Lewis Burton and requested a moment of silence. PUBLIC COMMENTS (3-5 minutes) No Comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Wojowski moved to approve the Agenda. Second by Trustee Kalkanis. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 5 yes, 0 no, 1 absent. Motion carried. 2) CONSENT AGENDA Trustee Ruane moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on November 15, 2021. b) Bills Paid and Bills Payable Reports for December 6, 2021. c) Authorize the renewal of FortiEDR Licenses from Secure Cyber Defense in the amount not to exceed $20,000.00. d) Approval of the 2022 Meeting Schedules for the Village Board, Committee of the Whole Workshop, Coffee/Evening with the Mayor, Plan Commission and Zoning Board of Appeals, Historic Preservation Commission, Historic Preservation Village of Plainfield Meeting Minutes — December 6, 2021 Page 2 Commission Subcommittees, Police Pension Board, Police Commission, and the Advisory Task Force on Economic Development. e) Authorize payment to Dixon Engineering, Inc for the inspection of all water towers and the ground storage tank at a total cost not to exceed $15,000.00 f) Authorize final payment to SKC Construction, in the amount of $55,471.91, for work completed under the previously Board Approved 2020/2021 Pavement Crack Filling Program. g) Authorize final payment to Strada Construction, in the amount of $9,105.12, for work completed under the previously Board Approved 2021 Curb and Sidewalk Program. Second by Trustee Benton. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 5 yes, 0 no, 1 absent. Motion carried. 3) TRACY, JOHNSON & WILSON Trustee Benton moved to authorize payment to Tracy, Johnson & Wilson in the amount of $7,426.25. Second by Trustee Calkins. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 5 yes, 0 no, 1 absent. Motion carried. 4) 2021 TAX LEVY PUBLIC HEARING Trustee Ruane moved to open a Public Hearing on the 2021 Tax Levy. Second by Trustee Calkins. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Ruane moved to adopt an Ordinance for the levying and collecting of taxes for the Village of Plainfield, Will and Kendall Counties, Illinois for the fiscal year commencing on the first day of May, 2021. Second by Trustee Calkins. Vote by roll call. Kalkanis, no; Larson, absent; Ruane, yes; Wojowski, no; Benton, no; Calkins, yes. 2 yes, 3 no, 1 absent. Motion failed. 5) TEXT AMENDMENTS TO CHAPTER 2.5 OF THE MUNICIPAL CODE Trustee Ruane moved to open a Public Hearing to consider a text amendment to modify Chapter 2.5 of the Municipal Code by adopting the 2021 International Building Code with modifications. Second by Trustee Calkins. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Calkins moved to adopt Ordinance No. 3535, amending Chapter 2.5 of the Municipal Code. Second by Trustee Benton. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 5 yes, 0 no, 1 absent. Motion carried. 6) 23921 W. LOCKPORT STREET (CASE NUMBER 1949-102521.VAR) Trustee Calkins moved to direct the Village Attorney to draft an ordinance approving a variance to permit an encroachment up to the property line within the interior side yard to allow for a driveway and a carport on the property located at 23921 W. Lockport Street. Second by Trustee Benton. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 5 yes, 0 no, 1 absent. Motion carried. 7) ONYX AT RED FOX FARMS (CASE NUMBER 1908-012021.AA/REZ/SU/PP/SPR) Trustee Benton moved to open the Public Hearing regarding the proposed annexation agreement for the development known as Onyx at Red Fox Farms, located generally near the southwest corner of Illinois Route 126 (Lockport Street) and Drauden Road. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. Village of Plainfield Meeting Minutes — December 6, 2021 Page 3 Trustee Ruane moved to adopt the findings of fact of staff as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare the necessary ordinances to grant approval of the proposed annexation agreement, annexation, re -zoning and special use for planned development, subject to the stipulations noted in the staff report. Second by Trustee Benton. Vote by roll call. Kalkanis, no; Larson, absent; Ruane, yes; Wojowski, no; Benton, no Calkins, no. 1 yes, 4 no, 1 absent. Motion failed. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT Trustee Wojowski moved to adopt Resolution No.1807, Abating the 2021 Tax Levies for the General Obligation Refunding Bonds, Series 2014. Second by Trustee Benton. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Wojowski moved to adopt Resolution No.1808, Abating the 2021 Tax Levies for the General Obligation Refunding Bonds, Series 2020. Second by Trustee Benton. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Wojowski moved to adopt Resolution No.1809, Abating the 2021 Tax Levies for the General Obligation Refunding Bonds, Series 2021. Second by Trustee Benton. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 5 yes, 0 no, 1 absent. Motion carried. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Wojowski moved to adopt Ordinance No. 3536, to borrow funds from the Public Water Supply Loan Program. Second by Trustee Kalkanis. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Benton moved to authorize the purchase of up to 200 water meters, and related equipment, from Ferguson WaterWorks at a total cost not to exceed $24,000.00. Second by Trustee Wojowski. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes — December 6, 2021 Page 4 Trustee Wojowski moved to authorize the Village President to execute the Indian -Boundary Road Structure Replacement Wetland Credit Purchase Agreement with V3 Wetland Restoration, LLC at a total price not to exceed $37,680.00. Second by Trustee Ruane. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT Trustee Benton moved to authorize the purchase of forty-three (43) $300.00 Gift Cards and the overage Gift Card for Shop with a Cop for the total amount of $14,000.00. Second by Trustee Kalkanis. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Wojowski moved to authorize the purchase of one (1) new 2022 Ford F-150 SuperCrew Cab XL through Roesch Ford Commercial Truck Center in the amount of $33,627.00; authorize the purchase of the necessary lighting and equipment through Fleet Safety Supply in the amount of $6,471.95; authorize the installation of the necessary lighting and equipment through Nick's Emergency Lighting and More in the amount of $2,900.00; authorize the purchase of the necessary truck bed cover through BAKFIip in the amount of $1,018.99; and authorize the installation of the police graphics through Harmonic Design in the amount of $390.00. Second by Trustee Benton. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 5 yes, 0 no, 1 absent. Motion carried. Chief Konopek presented Operations Report for October, 2021. ATTORNEY'S REPORT Trustee Ruane moved to remove the Executive Session review from June 21, 2021 from the table. Second by Trustee Calkins. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Calkins moved to accept the attorney recommendation to keep the Executive Session Minutes confidential. Second by Trustee Ruane. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 5 yes, 0 no, 1 absent. Motion carried. Mayor Argoudelis read the reminders. Trustee Benton moved to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2 (c)(5) to discuss property acquisition. Second by Trustee Ruane. Vote by roll call. Kalkanis, yes; Larson, absent; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes. 5 yes, 0 no, 1 absent. Motion carried. The meeting adjourned at 8:06 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — December 6, 2021 Page 5 VILLAGE OF PLAINFIELD PUBLIC HEARING DECEMBER 6, 2021 AT: VILLAGE HALL BOARD PRESENT: J.ARGOUDELIS (ELECTRONIC), P.KALKANIS, T.RUANE, B.WOJOWSKI, H.BENTON, AND K.CALKINS. BOARD ABSENT: C.LARSON. OTHERS PRESENT: T.PLECKHAM, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; L.SPIRES, BUILDING OFFICIAL; AND J.KONOPEK, CHIEF OF POLICE. 2021 TAX LEVY Mayor Argoudelis called the meeting to order at 7:06 p.m. Present roll call stands. Traci Pleckham stated that based on preliminary Equalized Assessed Valuation (EAV) estimates, the ordinance reflects a total property tax request of $7,751,000, however the actual dollar amount the Village will receive is anticipated to be less. The 2021 Equalized Assessed Value of the Village will not be available until Spring of 2022. At the November 8, 2021 Village Board Workshop, the discussion was to continue to maintain the 2013 overall levy rate of .4669. Staff will formally notify both Will and Kendall Counties of the Villages' intention prior to the levy being finalized in March of 2022. Mrs. Pleckham pointed out that the Village of Plainfield's portion of the 2020 tax levy was 5.58%. Or, for every dollar paid in property taxes by Village residents, 5.58 cents is paid to the Village of Plainfield. There were no public comments. Trustee Benton moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:12 p.m. da,,a) Michelle Gibas, Village Clerk Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — December 6, 2021 Page 6 VILLAGE OF PLAINFIELD PUBLIC HEARING DECEMBER 6, 2021 AT: VILLAGE HALL BOARD PRESENT: J.ARGOUDELIS (ELECTRONIC), P.KALKANIS, T.RUANE, B.WOJOWSKI, H.BENTON, AND K.CALKINS. BOARD ABSENT: C.LARSON. OTHERS PRESENT: T.PLECKHAM, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; L.SPIRES, BUILDING OFFICIAL; AND J.KONOPEK, CHIEF OF POLICE. TEXT AMENDMENTS TO CHAPTER 2.5 OF THE MUNICIPAL CODE Mayor Argoudelis called the meeting to order at 7:13 p.m. Present roll call stands. Mr. Lonnie Spires presented the 2021 International Building Codes with modifications and pointed out that no additional changes have been made since the Board review at the October 11, 2021 Committee of the Whole Workshop. There were no public comments. Trustee Calkins moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:15 p.m. Village of Plainfield Meeting Minutes — December 6, 2021 Page 7 VILLAGE OF PLAINFIELD PUBLIC HEARING DECEMBER 6, 2021 AT: VILLAGE HALL BOARD PRESENT: J.ARGOUDELIS (ELECTRONIC), P.KALKANIS, T.RUANE, B.WOJOWSKI, H.BENTON, AND K.CALKINS. BOARD ABSENT: C.LARSON. OTHERS PRESENT: T.PLECKHAM, INTERIM VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; L.SPIRES, BUILDING OFFICIAL; AND J.KONOPEK, CHIEF OF POLICE. ONYX AT RED FOX FARMS (CASE NUMBER 1908-012021.AA/REZ/SU/PP/SPR) Mayor Argoudelis called the meeting to order at 7:16 p.m. Present roll call stands. Mr. Jon Proulx stated that the applicant, Wingspan Development Group, is seeking approval of an annexation agreement and related entitlements to develop a 210 -unit, rental townhome community with central park, clubhouse at pool near the southwest corner of Illinois Route 126 and Drauden Road. Mr. Mike Martin, attorney for the applicant, gave a brief introduction of the project. Mr. Chris Coleman gave a presentation highlighting the proposed development. Mr. Erik Doersching, Tracy Cross & Associates gave a presentation highlighting the Housing Market Study. There were no public comments. Trustee Ruane moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Calkins. Voice Vote. All in favor, 0 opposed. Motion carried. The meting adjourned at 7:46 p.m. ----,2,_ 1(47, Michelle Gibas, Village Clerk