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HomeMy Public PortalAbout19920311 - Minutes - Board of Directors (BOD) ROpen t Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REGULAR MEETING BOARD OF DIRECTORS March 11 , 1992 MINUTES I . ROLL CALL President Robert McKibbin called the meeting to order at 7 : 37 P.M. Members Present: Richard Bishop, Betsy Crowder, Nanette Hanko, and Robert McKibbin. Members Absent: Ginny Babbitt , Kay Duffy, and Teena Henshaw. Personnel Present : Herbert Grench, Craig Britton, Jean Fiddes , John Escobar, Del Woods , Deirdre Dolan, and Stanley Norton. II . APPROVAL OF MINUTES February 12, 1992 Motion: N. Hanko moved that the Board accept the minutes of February 12 , 1992 as presented. B. Crowder seconded the motion. The motion passed 4 to 0. III . WRITTEN COMMUNICATIONS There were no written communications. IV. ORAL COMMUNICATIONS There were no oral communications. V. ADOPTION OF AGENDA R. McKibbin stated that the agenda was adopted by Board consensus. J. Fiddes introduced Deirdre Dolan, the District ' s new administrative analyst. VI . BOARD BUSINESS A. Implementation of Staffing Reorganization Plan (Report R-92-5) J. Escobar stated that staff was also proposing the conversion of two open space technician positions to lead open space technician positions and the addition of another ranger position in the latter part of the fiscal year. He noted that , since these staffing changes were more an element of growth rather than part of the reorganization plan, they had been introduced through the budget preparation process . Board discussion centered on staff ' s reaction to the reorganization plan, the timing for filling new positions , the process to be used to fill positions , and salary ranges proposed in the report for certain positions . H. Grench clarified that 201 San Antonio Circle,Suite C-135 . Mountain View,California 94040 . Phone:(415)949-5500 a FAX:(415)949-5679 General Manager:Herbert Grench Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop Meeting 92-05 Page 2 salaries proposed for managerial positions were based upon estimates made by George Sipel Associates using the District ' s current salary structure. He noted that all salary ranges would be reviewed as part of the salary and classification study being conducted by Ralph Andersen & Associates . Motion: B. Crowder moved that the Board approve all the recommended actions in the Board report to begin implementation of the staffing reorganization plan. R. Bishop seconded the motion. The motion passed 4 to 0 . B. Streamlining of District Procedures (Report R-92-31) N. Hanko stated that many of the items contained in the streamlining report touched on unwritten policies based on Board members ' needs over the years and recommended that all Board members be present when the item was discussed. R. Bishop concurred, noting that he thought the ideas were good as a set of goals, rather than a set of rules to be followed, and that some items should be tempered. H. Grench explained the staff process used to generate the proposed streamlining ideas. Motion: N. Hanko moved that this item be postponed until the next possible meeting when the full Board was present. B. Crowder seconded the motion. The motion passed 4 to 0. C. Award of Contract for Picchetti Barn Restoration Project (Report R-92-32) Motion: N. Hanko moved that the Board accept the lowest responsible bid of $88 , 490 from Plan Construction Company, Inc. of Cupertino for restoration of the barn at Picchetti Ranch. R. Bishop seconded the motion. The motion passed 4 to 0. Motion: N. Hanko moved that the Board authorize the general manager to enter into a contract for performance of the work. R. Bishop seconded the motion. The motion passed 4 to 0 . D. Authorization to Purchase Wood Chipper (Report 2-30 Motion: B. Crowder moved that the Board authorize staff to purchase one wood chipper from Cal-Line Equipment of Livermore at a total cost of $15, 965.79. R. Bishop seconded the motion. The motion passed 4 to 0 . E. Schedulinq of Special Meeting (report R-92-09) Motion: R. Bishop moved that the Board schedule a Special Meeting at the District office at 7 : 30 P.M. on March 23 , 1992 for the purpose of conducting a closed session performance evaluation for the general manager. N. Hanko seconded the motion. The motion passed 4 to 0. 7 Meeting 92-05 Page 3 VIT. INFORMATIONAL REPORTS B. Crowder reported on the March 10 Woodside town council meeting at which the council decided not to form an assessment district to buy the development rights for the District ' s Teague Hill Open Space Preserve parcels . She noted that former congressman Pete McCloskey had expressed his support for the acquisition of the Phleger property to her and that she had relayed his interest to Audrey Rust at Peninsula Open Space Trust. B. Crowder asked that Board members review and comment on the proposed themes that had been distributed for the District ' s twentieth anniversary, as well as suggest other ideas . H. Grench stated that he and other staff members had attended the California Park and Recreation Society (CPRS) annual conference in Long Beach the previous week. His report included information on the CPRS legislative committee meeting, the California Park and Recreation Directors Association meeting, the panel. he chaired on park issues on the 1992 California ballots , and the panel he chaired on how to boost your image thorough coordinated design, which included panelists M. Hale and Deborah Mills. He noted that he also chaired C . Britton' s panel on woodsheds to wineries that dealt with historic building preservation. N. Hanko requested that the material H. Grench discussed concerning Mello-Roos districts and benefit assessment districts be distributed to the Finance Committee. H. Grench reported that he had met with Ralph Heim in Sacramento on Monday, March 9 to discuss the District ' s legislative program. He noted that the highlight of the trip was meeting with Dominic Cortese to discuss current legislation of interest to the District and the potential of designated funding for the Alma College project . H. Grench stated that a field trip for Becky Morgan focusing on the Skyline preserves was confirmed for Friday, April 10, 10:00 A.M. to noon. B. Crowder and R. Bishop indicated they would attend the field trip. H. Grench noted that a seminar brochure on community and media relations for special districts had been distributed to Board members . C. Britton reported on the CPRS conference, including his panel on historic building preservation, as well as other panels he attended. J. Escobar reported that there had been a solo bicycle accident at Fremont Older Open Space Preserve. Meeting 92-05 Page 4 VIII. CLAIMS Motion: N. Hanko moved that the Board approve Revised Claims 92-05. R. Bishop seconded the motion. The motions passed 4 to 0. Ix. CLOSED SESSION S. Norton announced that litigation matters to be discussed in Closed Session fell under Government Code Sections 54956.9 (a) Vidovich. C. Britton announced that the land negotiation matter to be discussed in Closed Session was the District ' s Teague Hill Open Space Preserve property, negotiated with Les Doolittle, Town of Woodside. The Board recessed to Closed Session on litigation and land acquisition matters at 8 : 40 P.M. X. ADJOURNMENT The Board reconvened to adjourn the meeting at 9:15 P.M. Jean H. Fiddes District Clerk OpenSpace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 92-06 SPECIAL MEETING BOARD OF DIRECTORS March 23, 1992 MINUTES I . ROLL CALL President Robert McKibbin called the meeting to order at 7: 39 p.m. at the District office. Members Present: Katherine Duffy, Teena Henshaw, Richard Bishop, Robert McKibbin, Ginny Babbitt, and Betsy Crowder. Member Absent: Nonette Hanko. Personnel Present: Herbert Grench. II. CLOSED SESSION The Board recessed to Closed Session to conduct the performance evaluation for the general manager. III. ADJOURNMENT The Board reconvened to adjourn at 10: 19 P.M. Herbert Grench CORRECTION TO MINUTES OF MARCH 23, 1992 If VI . APPROVAL OF' MINUTES March 2,3 _1_92a H. Grench stated that minutes dated March 24 , 1992 were incorrectly dated and should be dated March 23 , 1992 . Motion: B . Crowder moved that the Board approve the minutes of March 23 , 1992 as corrected . T. Henshaw seconded the motion. The motion passed 7 to 0 . March_25,_1992 N. Hanko stated that in the discussion of streamlining District procedures the Board did not agree to discontinue serving cookies at Board meetings since T. Henshaw had agreed to provide cookies. She stated that page 5 , item C . 3 . showed consensus for items (E) through W , and that the minutes should be corrected to state for item (G) that "the Board agreed that serving cookies at Board meetings should not be eliminated and T. Henshaw stated that she would provide cookies . " Motion: B. Crowder moved that the Board approve the minutes of Marc] 25 , 1,992 as corrected . G . Babbitt seconded the motion. Th( motion passed 7 to 0 .