HomeMy Public PortalAbout06.21.2016 Special City Council Meeting PacketMEDIIVA
SPECIAL MEETING AGENDA
MEDINA CITY COUNCIL
Tuesday, June 21, 2016
6:00 P.M.
Medina City Hall
2052 County Road 24
I. Call to Order
II. Elm Creek Watershed Update (15 minutes)
III. 2017 Budget — General Fund (45 minutes)
IV. Adjourn
Posted 6/17/2016
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: June 14, 2016
DATE OF MEETING: June 21, 2016
SUBJECT: June 21, 2016 Work Session — 6:00 PM
Work Session 6:00 PM
Elm Creek Watershed Update (15 minutes)
Elm Creek Chair Doug Baines and Medina Commissioner Liz Weir will be present at the
meeting to provide information and answer questions.
2017 Budget — General Fund (45 minutes)
Staff will present information on the proposed general fund budget for 2017. Staff is proposing a
1.6% increase for total debt service and capital levies. This includes a 3% increase for the
general fund levy. However, the increases are off -set by the property value increases in Medina
(approximately 6.2% increase for 2017). The proposed 2017 tax rate for Medina is 22.269%.
The proposed tax rate is a 4.6% decrease from 2016 (23.342%).
Information has also been included on fire department contract increases for 2017.
• Reserve Fund — The Fire Review Board agreed to reduce the reserve fund amount to
$55,000 from $100,000 through a 1st amendment to the contract. Mayor Mitchell and
Council Member Pederson did not support a letter amending the agreement. I will work
with City Attorney Ron Batty to put together a 1st amendment to the contract.
• Relief Pension $38,000 ($2,500) — held flat since 2012 at $35,500
• Capital Equipment Plan — Hamel FD has recommended shifting their rodeo ($7,000 per
year) and charitable gambling funds ($18,000) over a three year period from their
operating budget to their capital budget. This would shift approximately $7,000 in 2017,
$7,500 in 2018, and $7,500 in 2019 from the operating budget to the capital budget.
Hamel FD has a number of trucks that need to be replaced due to age in the 10 year CIP.
The approach is similar to what we have done with our budget to split out the cost for
elections and funding our comprehensive plan. This avoids funding spikes with capital
for future budgets, provides more buy -in from Hamel FD on fundraising (they can
identify which piece of equipment they need to help fund), and can help residents
understand where their contributions are going (not just to keep the lights on at the fire
station). I think this is a better approach with this funding source. Erin is recommending
that we put charitable gambling/rodeo funds in capital because fund raising is volatile and
we need more certainty with their operating budget. Medina would stay level at $73,000
Staff is requesting Council review and feedback on the proposed General Fund Budget.
CITY OF MEDINA
GENERAL FUND
PRELIMINARY 2017 BUDGET
2014
Budget
REVENUES & OTHER FINANCING SOURCES:
2014
Actual
2015
Budget
2015
Actual
2016
Budget
2017 Amount Percentage
2016 Prelim Increase Increase
YTD Budget (Decrease) (Decrease)
1 Property Tax Levy 2,807,902 2,735,154 2,892,139 2,842,655 3,043,667 0 3,134,977 91,310 3.0%
2 Other Taxes 20,000 79,267 30,000 83,935 30,000 0 30,000 0 0.0%
3 Licenses and Permits 340,200 658,453 371,800 632,699 371,800 265,333 372,800 1,000 0.3%
4 Intergovernmental 182,202 239,117 207,618 245,648 220,618 45,269 220,618 0 0.0%
5 Charges for Services 113,291 119,859 109,900 133,799 114,964 75,676 112,831 (2,133) -1.9%
6 Fines and Forfeitures 161,000 114,365 163,000 97,441 115,000 39,991 115,000 0 0.0%
7 Special Assessments 1,000 15 1,000 0 1,000 0 1,000 0 0.0%
8 Miscellaneous 137,680 195,193 138,300 158,681 144,881 133,204 149,344 4,463 3.1%
9 Sale of Assets 0 512 300 0 300 0 300 0 0.0%
10 Transfers In 199,900 199,900 205,450 205,450 211,164 0 217,048 5,884 2.8%
11 Total Revenues & Other Financing Sources 3,963,175 4,341,835 4,119,507 4,400,308 4,253,394 559,474 4,353,918 100,524 2.4%
EXPENDITURES & OTHER FINANCING USES:
General Government:
12 Mayor&Council 25,143 26,106 25,144 25,178 25,144 10,146 26,293 1,149 4.6%
13 Administration 583,347 566,543 559,890 534,956 586,815 171,066 580,884 (5,931) -1.0%
14 Elections 13,000 14,083 4,700 4,866 16,900 1,069 10,900 (6,000) -35.5%
15 Assessing 78,025 82,201 81,300 85,414 85,500 29,144 87,500 2,000 2.3%
16 Planning & Zoning 169,871 180,655 176,204 183,234 188,407 65,891 194,162 5,755 3.1%
17 Comprehensive Plan 0 0 0 25,490 8,000 12,003 8,000 0 0.0%
18 Data Processing 65,350 65,850 68,350 62,090 71,850 20,821 72,850 1,000 1.4%
19 Police/Public Works Facility 85,822 65,431 100,400 67,124 70,400 25,842 70,400 0 0.0%
20 Municipal Building 38,900 40,351 37,600 44,861 43,200 15,210 46,400 3,200 7.4%
21 Unallocated 39,500 49,578 0 2,455 2,300 2,100 2,300 0 0.0%
22 Total General Government 1,098,958 1,090,799 1,053,588 1,035,667 1,098,516 353,291 1,099,689 1,173 0.1%
Public Safety:
23 Police 1,500,053 1,481,174 1,562,435 1,506,006 1,585,729 516,307 1,620,434 34,705 2.2%
24 Police Records Management 8,000 9,568 8,650 8,144 8,650 8,216 8,850 200 2.3%
25 Fire 332,800 341,031 360,600 371,731 373,550 121,675 389,172 15,622 4.2%
26 Building Inspections 249,785 307,407 274,117 333,263 295,391 114,875 301,172 5,781 2.0%
27 Emergency Management 5,200 4,334 5,200 4,490 5,200 6,208 5,200 0 0.0%
28 Total Public Safety 2,095,838 2,143,513 2,211,002 2,223,635 2,268,520 767,280 2,324,828 56,308 2.5%
Public Works:
29 Public Works 595,767 635,203 647,313 654,195 681,533 140,610 708,162 26,629 3.9%
30 Sanitation & Recycling 14,180 11,120 14,543 11,607 15,057 4,697 15,640 583 3.9%
31 Total Public Works 609,947 646,322 661,856 665,802 696,590 145,307 723,801 27,211 3.9%
Parks & Recreation:
32 Community Building 28,715 41,079 27,847 30,785 34,764 8,364 34,214 (550) -1.6%
33 Parks 127,717 112,055 163,214 152,936 153,004 39,234 169,386 16,382 10.7%
34 Total Parks & Recreation 156,432 153,134 191,061 183,721 187,768 47,598 203,600 15,832 8.4%
35 Transfers Out 2,000 857,000 2,000 3,081 2,000 0 2,000 0 0.0%
36 Total Expenditures & Other Financing Uses
3,963,175 4,890,767 4,119,507 4,111,906 4,253,394 1,313,476 4,353,918 100,524 2.4%
EXCESS (DEFICIENCY) OF REVENUES AND
OTHER FINANCING SOURCES OVER (UNDER)
37 EXPENDITURES AND OTHER FINANCING USES (0) (548,932) 0 288,402 0 (754,002) 0 0 N/A
City of Medina
2017 Proposed Property Tax Scenario
Residential Homesteads
SCENARIO - GENERAL FUND LEVY PLUS 3.0%
2016
Budget
2017
Proposed
2016-2017
Change
Citv Tax Rate: 23.342% 22.269% -4.6%
General Fund Levy: $3,043,667 $3,134,977 $91,310
Debt Service & Capital Levies: $704,982 $674,001 ($30,981)
Total Levv: $3,748,649 $3,808,978 $60,329
Change in Total Levy: 1.6%
2016 CITY PROPERTY TAXES
Homestead City Local City
Market Market Value Tax Tax Capacity Property
Value Exclusion Capacity Rate Taxes
2016 2016 2016 Pay 2016 2016
$100,000 ($28,200) $718 23.342% $168
$200,000 ($19,200) $1,808 23.342% $422
$300,000 ($10,200) $2,898 23.342% $676
$400,000 ($1,200) $3,988 23.342% $931
$500,000 $0 $5,000 23.342% $1,167
$600,000 $0 $6,250 23.342% $1,459
$750,000 $0 $8,125 23.342% $1,897
$800,000 $0 $8,750 23.342% $2,042
$900,000 $0 $10,000 23.342% $2,334
$1,000,000 $0 $11,250 23.342% $2,626
2017 CITY PROPERTY TAXES (WITH NO MARKET VALUE CHANGE)
Markel Homestead City Local City Property Percentage
Value Market Value Tax Tax Capacity Property Taxes Tax
2017 Exclusion Capacity Rate Taxes Increase Increase
NO CHANGE 2017 2017 Pay 2017 2017 (Decrease) (Decrease)
$100,000 (528,200) $718 22.269% $160 ($8) -4.6%
$200,000 ($19,200) $1,808 22.269% $403 ($19) -4.6%
$300,000 ($10,200) $2,898 22.269% $645 ($31) -4.6%
$400,000 ($1,200) $3,988 22.269% $888 ($43) -4.6%
$500,000 $0 $5,000 22.269% $1,113 ($54) -4.6%
$600,000 $0 $6,250 22.269% $1,392 ($67) -4.6%
$750,000 $0 $8,125 22.269% $1,809 ($87) -4.6%
$800,000 $0 $8,750 22.269% $1,949 ($94) -4.6%
$900,000 $0 $10,000 22.269% $2,227 ($107) -4.6%
$1,000,000 $0 $11,250 22.269% $2,505 ($121) -4.6%
2017 CITY PROPERTY TAXES (WITH MARKET VALUE INCREASE)
Markel
Value
2,017
INCREASE OF
5.0%
Homestead City Local City Property Percentage
Market Value Tax Tax Capacity Property Taxes Tax
Exclusion Capacity Rate Taxes Increase Increase
2017 2017 Pay 2017 _ 2017 _ (Decrease) (Decrease)
$105,000 ($27,800) $772 22.269% $172 $4 2.6%
$210,000 ($18,300) $1,917 22.269% $427 $5 1.2%
$315,000 ($8,900) $3,061 22.269% $682 $5 0.8%
$420,000 $0 $4,200 22.269% $935 $4 0.5%
$525,000 $0 $5,313 22.269% $1,183 $16 1.4%
$630,000 $0 $6,625 22.269% $1,475 $16 1.1%
$787,500 $0 $8,594 22.269% $1,914 $17 0.9%
$840,000 $0 $9,250 22.269% $2,060 $17 0.9%
$945,000 $0 $10,563 22.269% $2,352 $18 0.8%
$1,050,000 $0 $11,875 22.269% $2,644 $19 0.7%
City of Medina
Property Tax Levies
2017 Proposed
1 General Fund Levy
2
3 Debt Service & Capital Levies:
4
5 Public Works and Police Department Facility:
6
7 2012A G.O. Capital Improvement Plan (CIP) Bonds - $6.1 million
8 2013A G.O. Refunding Bonds (2007A recharacterized CIP portion)
9
10 Total Public Works and Police Department Facility
11
12 Other Debt Service & Capital Levies:
13
14 2010A G.O. Improvement Bonds - Holy Name Drive and Pioneer Trail
15 2011A G.O. Bonds - Hunter Drive South
16 2011 B Taxable G.O. Improvement Bonds - Hunter Drive North
17 2015A G.O. Improvement Bonds - Tower Drive
19 Capital Equipment Fund Levy
20
21 Total Other Debt Service & Capital Levies
22
23 Total Debt Service & Capital Levies
24
25 Total Levies
Proposed
Pay Pay
2016 2017
3,043,667 3,134,977
Amount
Increase
(Decrease)
91,310
Percentage
Increase
(Decrease)
3.0%
248,325
130,137
246,120
132,069
(2,205)
1,932
-0.9%
1.5%
378,462
29,500
13,000
56,000
93,520
134,500
378,189
29,500
13,500
57,000
61,312
134,500
(273)
0
500
1,000
(32,208)
0
-0.1 %
0.0%
3.8%
1.8%
-34.4%
0.0%
326,520
704,982
295,812
674,001
3,748,649 3,808,978
(30,708)
(30,981)
-9.4%
-4.4%
60,329 1.6%
1
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2016-
RESOLUTION APPROVING PROPOSED TRANSFERS AND
ASSIGNMENT OF FUND RESERVES
WHEREAS, for 12/31/15, the fund balance goal is $1,772,248 (using 5/12 of 2016 budgeted
expenditures of $4,253,394). The General fund balance at 12/31/15 was $2,391,059 or $618,811
above the goal; $288,108 being surplus from 2015 and the remaining $330,703 reserves.
BE IT RESOLVED, by the city council of the City of Medina, County of Hennepin, Minnesota,
that the following actions be:
$200,000 be Transferred from the General Fund to the following funds:
- Equipment Replacement Fund: $130,000 for Police and Public Works equipment
- Road Fund: $70,000 to assist financing upcoming road projects.
$205,000 be Assigned from General Fund reserves:
- $125,000 for quiet zone at the railroad crossing at Hwy 55 and CR 116.
- $80,000 for potential legal fees.
$40,000 be Reassigned from General Fund reserves:
- Reassign $40,000 for health insurance self -insure buy -in (no longer needed) to
retirement liability for post -retirement benefits.
Date: June 21, 2016
Bob Mitchell, Mayor
ATTEST:
Resolution No. 2016-
June 21, 2016
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016- 2
June 21, 2016
FIRE CONTRACT DETAIL
OPERATING 2014 2015 2016 Proposed 2017
Hamel $ 169,400.00 60.04% $ 195,115.00 63.76% $ 202,215.00 64.61% $ 221,000.00 65.16%
Loretto $ 83,266.00 29.51% $ 80,575.16 26.33% $ 79,978.87 25.56% $ 86,393.33 25.47%
Long Lake I $ 24,220.00 8.58% $ 24,977.00 8.16% $ 25,263.00 8.07% $ 26,111.00 7.70%
Maple Plain $ 5,238.30 1.86% $ 5,342.00 1.75% $ 5,502.26 1.76% $ 5,667.33 1.67%
$ 282,124.30 $ 306,009.16 $ 312,959.13 $ 339,171.66
CAPITAL
Hamel $ 60,000.00 71.57% $ 60,000.00 71.43% $ 70,000.00 57.82% $ 73,000.00 60.68%
Loretto $ 17,839.00 21.28% $ 18,000.00 21.43% $ 22,600.50 18.67% $ 21,315.00 17.72%
Long Lake I $ 6,000.00 7.16% $ 6,000.00 7.14% $ 28,459.00 23.51% $ 25,994.00 21.61%
Maple Plain $ 0.00% $ 0.00% $ 0.00% $ 0.00%
$ 83,839.00 $ 84,000.00 $ 121,059.50 $ 120,309.00
TOTAL CONTRACT
Hamel $ 229,400.00 62.68%
Loretto $ 101,105.00 27.63%
Long Lake I $ 30,220.00 8.26%
Maple Plain $ 5,238.30 1.43%
$ 365,963.30
MARKET VALUE2
Hamel
Loretto
Long Lake
Maple Plain
CALLS3
Hamel
Loretto
Long Lake
Maple Plain
$ 255,115.00 65.41% $ 272,215.00 62.72% $ 294,000.00 67.84%
$ 98,575.16 25.28% $ 102,579.37 23.63% $ 107,708.33 24.85%
$ 30,977.00 7.94% $ 53,722.00 12.38% $ 25,994.00 6.00%
$ 5,342.00 1.37% $ 5,502.26 1.27% $ 5,667.33 1.31%
$ 390,009.16 $ 434,018.63 $ 433,369.66
7IMAnalytics by Function
i
2014
898,302,000 72.17%1
192,634,000 15.48%
143,825,400 11.56%
9,866,100 0.79%
1,244,627,500
2014
166 68.31%
55 22.63%
17 7.00%
5 2.06%
243
2015
998,102,800 73.25%
199,230,100 14.62%
151,783,800 11.14%
13,522,300 0.99%
1,362,639,000
2015
155 68.28%
52 22.91 %
17 7.49%
3 1.32%
227
CONSUMER PRICE INDEX
(CPI-U)4 (June -June) 2014 2015
1st Half 2013 228.473 1st Half 2014
1st Half 2014 231.764 1st Half 2015
% Change from % Change from
Prior Year 1.44% Prior Year
231.764
229.374
-1.03%
i
i
2016
1,091,236,400 74.32%
201,880,400 13.75%
160,510,500 10.93%
14,678,000 1.00%
1,468,305,300
2016
165 71.43%
45 19.48%
18 7.79%
3 1.30%
231
2016
list Half 2015
1st Half 2016
% Change from
Prior Year
229.374
2013 Capital was combined with operating budget.
2 Market Values are based on prior year valuations. Pertains to Hamel, Loretto & Long Lake contract:
3 Call numbers come from prior year actuals. Pertains to Hamel, Loretto & Long Lake contracts.
°Consumer Price Index from US Dept of Labor, Minn / St Paul, All Urban Cunsumers (CPI-U), June to June. Base Year 1982-1984 =
100. Pertains to Maple Plain Fire Contract.
i
i
2017
1,159,793,700 74.28%
211,332,400 13.53%
175,143,000 11.22°/0
15,182,100 0.97%
1,561,451,200
Proposed 2017
Proposed 2017
1st Half 2016
1st Half 2017
% Change from
Prior Year
Data reviewed by Mayor Mitchell, Administrator Johnson, Finance Director Barnhart and Financial Consultant Joe Rigdon. Revised 5/25/2016
Analytics by Function WPM
POPULATION°
Hamel
Loretto
Long Lake
Maple Plain
HOUSEHOLDS5
Hamel
Loretto
Long Lake
Maple Plain
2014
4,280 73.41 %
800 13.72%
651 11.17%I
99 1.70%
5,830
2014
PER CAPITA6 2014
Hamel $ 40
Loretto $ 104
Long Lake $ 37
Maple Plain $ 53
234
PARCELS'
Hamel
Loretto
Long Lake
Maple Plain
2015
4,507 74.09%1
811 13.33 %
662 10.88%
103 1.69 %
6,083
2016 Proposed 2017
4,814 74.87%
826 12.84%
683 10.62%
107 1.66%
6,430 0
2015 2016 Proposed 2017
1,533 74.09% 1,621 74.87%
276 13.34% 278 12.84%
225 10.87% 230 10.62%
35 1.69% 36 1.66%
2,069 2,165 0
2015 2016 Proposed 2017
16.93% $ 43 18.64% $ 42 18.48%
44.52% $ 99 42.78% $ 97 42.61
15.91 % $ 38 16.25% $ 37 16.27%
22.63% $ 52 22.33% $ 51 22.64%
$ 232 227 0
2014 2015 2016 Proposed 2017
BUILDING PERMITS ISSUED 2014 2015 2016 YTD Proposed 2017
# Value # Value # Value # Value
Single Family 82 $35,179,120 76 $26,473,596 33 $15,195,473
Multi Family 1 $500,000 1 $956,000
Commercial/Indistrial 0 0 1 $691,640
83 $35,679,120 77 $27,429,596 34 $15,887,113 0
MEDINA COST OF LIVING
ADJUSTMENT (COLA)5 2014
SOCIAL SECURITY COST OF
LIVING ADJUSTMENT (CPI-
W)9 (Sept -Sept)
2014
2.00%1
2015
2.00%1
2015
2016
2.00%I
2016
Proposed 2017
Proposed 2017
1.50%I I 1.70%I I 0.00%I 0.00 %
' Population is mathmatically estimated by district.
5 Households are mathmatically estimated by district.
per capita figures because doing so would over compensate several of the departments if based
solely on population, rather than compensating by actual services rendered. For example, Loretto
would be undercompensated based on the actual number of calls (52) they responded to in 2015
because Maple Plain would be overcompensated based on the number of actual calls (3) in 2015.
To use per capita as a means of setting a contract amount there would need to be a valid
benchmark to measure against and The City also wants all properties regardless of size or
population to have adequate fire services. The City is confident in our current practice of
determining contracts based on analytics of market value, calls and Consumer Price Index and do
' Parcels are mathmatically estimated by district
6 Medina Annual COLA (determined by MN Cities comparison - information compiled by League of MN Cities).
9 Social Security Annual COLA (determined by Consumer Price Index (CPI-W) Sept. of prior year to Sept. of current year). 1982-
Data reviewed by Mayor Mitchell, Administrator Johnson, Finance Director Barnhart and Financial Consultant Joe Rigdon. Revised 5/25/2016
Hamel Volunteer Fire Depart.
MN Ch. 317A Non-profit corporation
Date Medina's contract with Hamel is dated 12-20-13
Term The initial term is 2 years from 1-1-14 to 12-31-15
Renewal The term is automatically renewed for successive 2 year terms.
Termination w/o Cause
Either party may give a 1 year or more advance written notice of termination.
No such notice was given on or before 12-31-14, so the contract is renewed for 2
years from 1-1-15 to 12-31-16. Within the 2015 to 2016 term, either party may
still terminate on 1 year's advance written notice.
Termination w/ Cause
The contract may be terminated for cause.
Budget/Allocation
By June 1st, the Hamel Volunteer Fire Dept. gives Medina: 1) An operating budget
for the next year; 2) A capital budget for the next year. Medina Council ratifies
"the budgets proposed."
Recent Budgets
2014: General $169,400 Capital $60,000
2015: General $196,115 Capital: $60,000
2016: General $202,215 Capital: $70,000
2017: General $221,000 Capital: $73,000
If costs shared 50% allocated to market valuation
50% allocated to call hours spent in fire service area
*In 2009 the equation changed from 70% Market Value, 30% Call Hours
Budget History w/Corcoran:
For 2011: Corcoran: $41,722.08
Medina: $132,931.92
For 2012: Corcoran: $47,647.07
Medina: $135,739.63
For 2013: Corcoran: $49,421.79
Medina: $143,134.25
Loretto Volunteer Fire Depart.
MN Ch. 317A Non-profit Corporation
Date Medina's contract with Loretto is dated 1-1-13
Term The initial term is 3 years from 1-1-13 to 12-31-15
Renewal The term is automatically renewed for successive 3 year terms.
Termination w/o Cause
Either party may give a 1 year or more advance written notice of termination.
No such notice was given on or before 12-31-14, so the contract is renewed for 3
years from 1-1-15 to 12-31-17. Within the 2015 to 2017 term, either party may
still terminate on 1 year's advance written notice.
Termination w/ Cause
The contract may be terminated for cause at least (90) days prior to date of
termination.
Budget/Allocation
The cost of Contracted Services to the Cities shall be determined by formula for
each calendar year during the term of the Agreement, using the Cost Allocation
Data described in Exhibit D of the contract. Estimated market value of all
properties that are not tax-exempt within the Fire Service Area will determine
50% of the cost, and average usage of Contracted Services over the three (3)
most recent calendar years will determine 50% of the cost allocated to each
Contracting City. The source of estimated market value shall be amounts
compiled by the office of the Hennepin County Assessor and provided to the
Department by the Contracting Cities prior to July 1 of each year during the term
of this Agreement and any extended or renewal term.
Percent Breakdown of Budget by City
Greenfield
Corcoran
Independence
Medina
Loretto
Medina's Recent Budget Shares
15%
31%
19%
25%
10%
2013: $96,537 (includes Capital)
2014: General $83,266 Capital $17,839
2015: General $80,575 Capital $18,000
2016: General $79,978.87 Capital $22,600.50
2017: General $86,393.33 Capital $21,315
Maple Plain Fire Depart.
City Department
Date Medina's contract with Maple Plain is dated 10-15-13
Term The initial term is 2 years from 1-1-16 to 12-31-17
Renewal The term is automatically renewed for successive 2 year terms.
Termination w/o Cause
Medina or Maple Plain may choose to terminate its participation in the
Agreement provided that such termination be effective on January 1 of the
subsequent year preceded by a minimum six-month written notice.
Termination w/ Cause
Immediate termination may occur for breach of contract following written
notice.
Budget/Allocation
The base compensation for the budget is an annual amount equal to the
previous year's Base Compensation plus the year's annual Consumer Price Index
(CPI) percent increase for the Minneapolis -St. Paul Metro area as published by
the U.S. Department of Labor Bureau of Labor Statistics, but not less than a 2%
increase and not to exceed a 5% increase. Plus, an hourly rate equal to $160.00
for each call hour serviced in Medina by Maple Plain which exceeds 100 call
hours in each calendar year.
Medina's Recent Budget Shares
2013: $5,135
2014: $5,238
2015: $5,342
2016: $5,502
2017: $5,667
Long Lake Fire Depart.
City Department
Date Medina's contract with Long Lake is dated 10-15-02
Term The initial term is 20 years from 1-1-02 to 12-31-20
Renewal The term is automatically renewed for successive 5 year terms.
Termination w/o Cause
For breach of contract. By mutual agreement of all cities covered by the
agreement. City of Medina may terminate its participation in this Agreement
without cause, subject to providing a twenty-four month notice of termination.
This agreement may be renegotiated or terminated by the cities to enable
participation in a fire district or similar organizational arrangement.
Termination w/ Cause
For "Good Cause" by any city that desires to terminate its participation in the
Agreement provided that such termination is preceded by a minimum of 36
months notice. "Good Cause" shall mean, but is not limited to, a pattern of
inadequate service quality; including inadequate response to call, inadequate
training, and inadequate handling of calls; and/or a pattern of budget overruns.
Budget/Allocation
Each of the Contracting Cities receiving fire services from the Long Lake Fire
Department shall pay a share of the costs of the Annual Fire Services Operating
and Capital Budgets. The City's Budget Share will be based upon a formula,
which takes into account the Market Value of the protected property and the
fire department staff resources utilized to protect the property. The objective is
to fairly allocate "insurance" type costs and "effort and variable" type costs. The
Contracting Cities have agreed that 70% of the share allocation will be based
upon Market Value and 30% upon fire departments hours expended on calls to
the City Fire Service Area.
Percent Breakdown of Budget by City
Long Lake 11%
Medina 5%
Orono 84%
Medina's Recent Budget Shares
2013: $24,420
2014: General $24,220
2015: General $24,977
2016: General $25,263
2017: General $26,111
Capital: $5,248 (actual collected)
Capital: $6,000 (actual collected)
Capital $7,000 (actual collected)
Capital $25,994
HFD Proposed 2017 Operating Budget Details (updated 5/19/16)
2016
Budget
2017
Proposed
Budget
Delta
Comments
ADMIN
12,500
13,500
1,000
Increased costs for bienneial physicals
DEBT SERVICE BLDG
7,800
7,800
-
DUES & SUBSCRIPTIONS
2,000
2,500
500
EQUIPMENT
10,500
11,000
500
FIRE PREVENTION
2,000
3,000
1,000
Build up FP program for Medina
FUEL
6,500
6,500
-
INCIDENT CONSUMABLES
2,000
2,000
-
INSURANCE
19,000
19,000
-
PAYROLL WAGES
61,000
62,500
1,500
DO Truck and higher per call wages
PAYROLL TAXES (UI/FICA)
4,000
4,200
350
RADIO/COMM EXPENSES
13,215
13,500
285
RELIEF (PENSION)
35,500
38,000
2,500
Held flat since 2012
EQUIP MAINTENANCE
30,500
31,500
1,000
SCBA Turnout Gear Maint program
TRAINING TOTAL
17,000
18,000
1,000
Contiunue to meet NFPA/State Requirements
UTILITIES TOTAL
9,700
10,000
300
ANNUAL OPERATING EXPENSE
233,215
243,000
9,935
4.2% increase in operating expenses
Training Reimbursements (MBFTE)
Rodeo Fundraising
Charitable Gambling
Public Donations
Grants
Other
NON -FEE FUNDING
Municipal Fees (Operations)
4,000
7,000
18,000
1,000
1,000
4,000
18,000
(7,000)
(1,000)
(1,000)
State Training Reimbursements
Rodeo proceeds to Capital
Chartitable Gambling phases out by 2020
Possible, not planned
Possible, not planned
Possible, not planned
31,000I 22,000I (9,000)1
202,215 I 221,000 1 18,785 1
ANNUAL OPERATING INCOME
233,215
243,000 9,785
Page 1 of 1 Created: 5/19/2016
HFD Proposed 2017 Capital Budget Details (updated 5/19/16)
Equipment
Capital Cost
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
Ongoing PPE Replacment
10,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
10,000
Engine 12 Replacement
350,000
30,269
30,269
30,269
30,269
30,269
30,269
30,269
30,269
30,269
30,269
30,269
Command Vehicle
Replacement
50,000
10,799
10,799
10,799
10,799
10,799
Utility 12 Replacement
50,000
10,799
10,799
10,799
10,799
10,799
Tanker 12 Replacement
(used apparatus)
150,000
51,973
51,973
51,973
Utility 11 Replacement
250,000
21,620
21,620
21,620
21,620
21,620
21,620
21,620
Rescue 11 Replacement
225,000
19,458
19,458
19,458
19,458
Engine 11 Replacement
500,000
Tanker 11 Replacement
275,000
Medina Annual Capital Outlay
70,000
73,000
73,000
73,000
73,000
73,000
73,000
73,000
75,000
75,000
75,000
HFD Capital Contributions (NOTE 1)
7,000
15,000
25,000
25,000
25,000
25,000
25,000
25,000
25,000
25,000
Minimum Capital Contrbutions
70,000
80,000
88,000
98,000
98,000
98,000
98,000
98,000
100,000
100,000
100,000
Other Possble Sources of
Capital:
Grants
Donations
Fundraising
Other
NOTE 1: Only possible with agreement to redirect fundraising and charitable gambling proceeds from operating income to capital contribution
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