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1/09/2007.: ® Cit l of Greencastle City One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 Teresa P. Glenn Clerk Treasurer 765.653.9211 tglenn@greencastle.com Greencastle Common Council Minutes Regular Session January 9, 2007 7:00 P.M. Greencastle City Hall Call to Order; Roll Call A. Mayor Michael called to order the first meeting of 2007 at 7:01 PM, welcomec everyone; all present. Mayor Michael asked to add Resolution 2007 -2 to the agenda at this time. Council agreed to add to agenda, motion by John Lanie, second by Russ Evans, unanimous approval. II. Public Hearing — Resolution 2007 -1 A Resolution Reaffirming Resolution 2006 -30 and Declaring an Economic Revitalization Area and Recommended Tax Deduction (Chiyoda USA Corporation) A. Mayor Michael declared Public Hearing open at 7:03 PM; Bill Dory made presentation. Representing Chiyoda, Pam Dean and Jerry Williamson. No comments or questions; Bob Sedlack asked to address those present at this time regarding any complaints regarding air pollution. Jerry Williamson stated Chiyoda is in compliance with state regulations and no complaints heard. Public hearing closed at 7:07 PM. III. Special Requests /Presentations A. Mayor Michael introduced Kyle Kerrigan, DePauw University Student interning with Mayor Michael during Winter Term. B. Neal Abraham 1. Presentation on upcoming NOVA program regarding Percy L. Julian. IV. Public Petitions and Comments A. Melvin Gaston expressed his thanks to Neal Abraham for the presentation on Percy L. Julian. Spoke regarding the last two weeks and what he has had to contend with and the assistance he received from the Waste Water Department. Complimented the WW department for their help going above and beyond installing his new sewer. He further complimented Paul Wilson and the Street Dept. on their work and help he received during the holidays. V. Approval of Minutes A. Special Meeting December 27, 2006 Motion to approve as presented by Mark Hammer, second by John Lanie, unanimous approval. VI. Approval of City Claims A. John Lanie reviewed claims and on his motion to approve, second by Mark Hammer, claims were approved unanimously. Page I of VII. Old Business A. Ordinance 2006 -16 - An Ordinance Amending Section Ordinance 2003 -4, is Amending Article 4 Of The Greencastle City Code Regarding Right -Of -Way Permits, Second Reading 1. Motion by Russ Evans, second by John Lanie to approve, unanimous approval. VIII. New Business A. Resolution 2007 -1 A Resolution Reaffirming Resolution 2006 -30 and Declaring an Economic Revitalization Area and Recommended Tax Deduction (Chiyoda USA Corporation) 1. Motion by Mark Hammer, second by John Lanie to waive reading of this resolution, unanimous approval. 2. Bill Dory made this presentation. Mark Hammer noted abatement will actually not become effective until 2008. Motion by Tom Roach, second by Russ Evans, unanimous approval. B. Resolution 2007 -2 A Resolution Renaming A Portion of Frazier Street to Barnaby Mill Road 1. Mayor Michael read this resolution in its entirety. Motion by Mark Hammer to approve this resolution and second by John Lanie, unanimous approval. C. Organization Matters 1. Election of Council President a. Bob Sedlack nominated John Lanie to serve as President, second by Russ Evans, nominations closed, unanimous approval. 2. Set Date, Time and Place for council meetings for 2007 a. Will continue second Tuesday of each month at 7:00 PM here at City Hall. D. Council Assignments- Current Assignments 1. Plan Commission — Mark Hammer 2. Park Board — Russ Evans 3. Economic Development Commission — John Lanie 4. Tree Board — Bob Sedlack 5. Cable Access — Tom Roach 6. Chamber of Commerce — Laurie Hardwick 7. Putnam County Community Foundation — Therese Cunningham 8. Main Street Greencastle — John Lanie 9. Greencastle /Putnam County Development Center— John Lanie 10. Putnam County 911 — Russ Evans a. Motion by Tom Roach to maintain current positions, second by Russ Evans, unanimous approval. E. Department Liaisons- Current Assignments 1. Fire Department — John Lanie 2. Forest Hill Cemetery — Mark Hammer 3. Parks and Recreation — Russ Evans • 4. Police Department — Russ Evans 5. Street Department — Bob Sedlack Page 2 of 4 4 6. Wastewater Treatment —Bob Sedlack 7. Water Works — Tom Roach a. Motion by Tom Roach to maintain current positions, second by Russ Evans, unanimous approval. IX. Department Reports A. Cemetery — Ernie Phillips 1. Present; nothing to add. B. City Engineer — Glen Morrow 1. Present; will have report for retreat on Thursday. Bob Sedlack asked regarding paving issue on Elm Street. Glen updated Council with information that he has met with individual about closing alley and re- routing water flow. Laurie shared that she and Shannon have been working on Ordinance to vacate this alley and anticipate presenting to council next month. C. Fire Department —Bill Newgent 1. Present; nothing to add to report. Commented regarding receipt of grant for the county and will be administered through GFD and Clerk Treasurers office; ISO rating has been upgraded from class 6 to class 4. D. Park and Recreation — Rod Weinschenk 1. Present; shared with Council spending time every day cleaning spillway at Jaycee Park where beavers are damming up the spillway. Annual IPRA Conference in Indianapolis the next 3 days all staff will be attending. E. Planner — Shannon Norman 1. Present; nothing to add. Bob Sedlack asked regarding College Corner and development of this property. F. Police Department — Tom Sutherlin 1. Present; added information regarding handheld parking officer's device that arrived this week and PVO will be trained on the procedures. Bob Sedlack asked regarding filming with DePauw University and if we have liability in doing this. Laurie Hardwick addressed this question with preference to have information approved through her office. Russ Evans thanked Chief Sutherlin for the prompt reply to complaints of vehicles parked and the prompt removal of those vehicles. G. Street Department — Paul Wilson 1. Present; nothing to add. H. Wastewater Department — George Russell 1. Present; work on 231 S force main will begin next week. Plant finished with 100% compliance. Bob Sedlack asked regarding Lear Lift Station and will all of cost be absorbed by City? Discussion. I. Water Works — Terry Dale 1. Present; nothing to add. J. City Attorney - Laurie Robertson Hardwick 1. Present; will have an opportunity to meet with Council on Saturday at 11:00 AM. X. Reports Page 3 of A. Mayor's Report 1. Reminder about upcoming department retreats. Legislative issues are coming up; Hometown Matters important legislation that needs to be passed by Ie Chamber dinner on 27 please let Mayor's office know by 22" . B. Clerk- Treasurer's Report 1. Teresa P. Glenn reported that Auditor from SBOA is here already. Working on closing books. C. Councilors 1. Bob Sedlack congratulated John Lanie on becoming President. 2. Tom Roach asked about date for Smoking Ordinance. Mayor Michael does not have date; League of Women Voters interested in making presentation. 3. Russ Evans congratulated fire department; however, his agent stated no change for him. Encouraged everyone to contact their agent's. XI. Adjournment A. Motion by Bob Sedlack, second by John Lanie, at 8:41 PM to adjourn, unanimous approval. L�� E Page 4 of 4