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Home My Public Portal AboutRES-CC-2006-24Resolution # 24-2006 A RESOLUTION APPROVING THE INTERLOCAL AGREEMENT AS TO THE FUNDING OF DEVELOPMENT CONSULTING SERVICES FOR THE MAPS PROJECT BY AND BETWEEN THE CANYONLANDS HEALTHCARE SPECIAL SERVICES DISTRICT AND THE CITY OF MOAB WHEREAS, the attached Interlocal Agreement provides for the funding for consulting services for the independent living, assisted living and nursing care components of the Moab Area Partnership for Seniors (MAPS) project. NOW THEREFORE, WE THE GOVERNING BODY of the City of Moab do hereby approve the attached Interlocal Agreement in substantially the form presented to this meeting of the Moab City Council and authorize the appropriate officials to execute and deliver said agreement. PASSED AND APPROVED in open Council by a majority vote of the Governing Body of Moab City Council on September 26, 2006. /2ST: SIG C Davi• L. Salcrison, Mayor (-°62—&-N Rachel Ellison, Recorder Resolution #24-2006 Page 1 of 1 Car obi vuu2 %v► C.ovk-ia-ems l.n� INTERLOCAL AGREEMENT AS TO THE FUNDING OF DEVELOPMENT Cb CONSULTING SERVICES FOR THE MAPS PROJECT BY AND BETWEEN THE FA:100. CANYONLANDS HEALTHCARE SPECIAL SERVICES DISTRICT AND THE CITY O MOAB WHEREAS,. the City of Moab, Utah ("City") and the Canyonlands Healthcare Special Services District ("District') have determined that there is need for development consulting services for the independent living, assisted living and nursing care components of the Moab Area Partnership for Seniors (MAPS) project; and WHEREAS, said development consulting services will be performed under contract with the Canyonlands Healthcare Special Services District; and WHEREAS, the City of Moab has set aside funds to assist with the planning level work for the MAPS project; and WHEREAS, pursuant to the Interlocal Cooperation Act (Section 11-13-1 et. seq. Utah Code Annotated) and for the mutual benefit of the citizens and inhabitants of the City and the County, the City and the District do hereby agree as follows: 1. Purpose. The purpose of this agreement is to provide funding for the consulting development services for the independent living, assisted living and nursing care components of the Moab Area Partnership for Seniors (MAPS) project according to the attached Agreement for Services. 2. Provision of Services. The District will administer the attached Agreement for Services. 3. Financial Responsibilities. The City will contribute $10,000 toward the cost of the consulting services provided for in the Agreement for Services. After execution of this Agreement, the District will invoice the City for $10,000. The City will remit said amount to the District within 30 days of receipt of said invoice. 4. Effectiveness and Duration of Agreement. This agreement shall become effective immediately upon its approval by resolutions of the District Board and the City Council, and the execution of the agreement by the appropriate parties. This agreement shall remain in effect until the services provided for in the attached Agreement for Services are satisfactorily completed. 5. Administration of Agreement. This agreement shall be administered by an administrative committee composed of the City Manager, and the District Board Chair, or their designated representatives._ DATED this 26`h day of September, 2006. ATTEST: • Rachel Ellison, City Recorder ATTEST: CITY OF MOAB, UTAH By: 04-‘4--%01'2- fc David L. Sakrison, Mayor Canyonlands Health Care Special Services District By: aj"N ,,.t,•&W-cti,.---) Rev. 6/23 AGREEMENT FOR SERVICES June 23, 2006 This AGREEMENT FOR DEVELOPMENT SERVICES is made and entered into this day of June, 2006 and is by & between: Canyonlands Healthcare Special Services District hereafter called "District" P.O. Box 998 Moab, Utah 84532 AND Eaton Senior Programs hereafter called "ESP" 333 South Eaton Street Lakewood, Colorado 80226 Whereas the District has reviewed a proposal for development consulting services for a senior campus on a site adjacent to the proposed Moab Regional Medical Center as submitted by ESP at the District's Board meeting on January 18, 2006 and the District has voted to accept the proposal at its meeting on February 23rd, this Agreement sets forth the term, objectives & scope of work for each of two phases, responsibilities of the District, and cost & terms. The term of this Agreement shall commence on June _, 2006 for a period of three months through September 30, 2006, with provision for two 30-day extensions beyond that date. Neither party may assign this agreement without the written consent of the other party. Either party may terminate this Agreement without cause by written notice 30 days in advance of the termination. Full payment for all services & reimbursable costs provided shall become due & payable on or before the date of termination OBJECTIVES Phase I: Project Definition & Program Planning. ESP will assess the viability of a range of housing and service options for the proposed site, consisting of independent living, housing with supportive services options, assisted living, and a nursing care center. A menu of services, program, and financing assumptions will be created, including unit mix options, conceptual square footage, and number of stories for each category. 1. ESP will review any materials which the District has obtained related to the market demographics in the area. ESP will conduct in -person & telephone or e-mail interviews with key individuals and stakeholders for the proposed development: a. selected members of the staff & Board of Directors 3 b. area hospital, healthcare, and housing representatives c. local or regional planning agencies as appropriate d. State of Utah regulatory agencies 2. ESP will correlate the information obtained from the above sources to assess un-served or underserved market needs for each component of care or combination of programs (e.g. memory care & skilled nursing). 3. ESP will coordinate site planning elements to obtain the best & most economically feasible uses for the site, with attention given to the relationships between each level of service or care (i.e. facilitate "aging - in -place to maximize independent functioning). 4. ESP will meet with stakeholders in the community to refine the unit mix to obtain that combination of housing & services which will best serve the needs of elders in the community, as well as the types of units most likely to be valued (purchased) in the market. Phase H: Program Development, Site & Master Planning Services 1. ESP will coordinate the work of the architectural consultant related to zoning, egress, preliminary design considerations, and initial cost estimates, including a conceptual master plan which conforms to the market research, community input, and demand projections for occupancy. 2. ESP, with approval from the district, will obtain input from a financial advisor familiar with tax-exempt financing, and state & federal programs for long-term mortgage financing, to assess the financing vehicle (s) or programs likely to enhance financial feasibility for the overall development. 3. ESP will coordinate with the District to develop a financial pro -forma that will assist the District in its efforts to secure funding from other jurisdictions in the state of Utah. 4. This phase will involve the creation of a series of site planning options that will be refined & developed through the above processes in a series of meetings designed to achieve the selection of one site scheme. PERSONNEL The project will be under the direction of Dean Painter, Jr. RHPF, CEO of ESP. He will be assisted by Ms. Mary Maurer, until her retirement, Director of Assisted Living for ESP, Ms. Kris Hayes, Director of Marketing, ESP, and other support staff as needed; and Mr. William Brummett, Principal, William Brummett Architects, P.C. TIME & REPORTING ESP is prepared to begin this assignment immediately, subject to any material changes in this Agreement between the District & ESP. Authorization to proceed may be granted by signing & returning this proposal, along with an initial payment defined under Cost & Terms. 12 During the course of the project, ESP will schedule regular & routine progress discussions by telephone or electronic transmission with the designated representatives of the District, RESPONSIBILITIES OF THE DISTRICT To assist ESP in the expeditious completion of this assignment, The District will assume the following responsibilities: 1. Appoint a representative to serve as contact person & liaison through whom ESP may coordinate its work and report on a regular basis; 2. Provide necessary decisions on a timely basis; and 3. Provide relevant data & information on a timely basis. COST AND TERMS Phase I: Program Planning, Project definition & Scope, including unit mix, services, and financing options Consulting Fees Development Director Site Liaison/Coordinator Support staffing Phase I development fees not to exceed without prior approval Architectural Consultant $150/hr f1QS-D 75/hr 21/hr $8,000. $120/hr Phase I architectural consulting not to exceed $5,000. without prior approval Total fees for Phase I $13,000. Not including hard cost expense for travel, copying, Telephone, postage or delivery courier svcs. Phase II: Program development, site & master planning Development Consulting fees not to exceed $43,200. Architectural Site & Master Planning (fixed fee) $38,400. Total fees for Phase II $81,600. Not including hard costs as noted in Phase I The above fees include written reports, conceptual drawings, an architectural site master plan, with to -scale building & unit diagrams. The above fees do not include: 0 Legal fees Detailed financial pro -forma & cash -flow projections Site appraisal Site survey & soils report Civil engineering M/E/P engineering Structural engineering Landscape design beyond conceptual renderings Higher end renderings for marketing purposes Professional fees will be payable as follows: An initial payment of $4730 ( 5% of total maximum cost, to be credited as work proceeds) upon authorization to proceed; Monthly progress payments, billed by the hour for Phase I and as a percentage of work completed for Phase II. Final payment upon completion of Phase II Eaton Senior Programs appreciates the opportunity to present this Agreement for project development& coordination. We look forward to a collaborative effort which will bring together the necessary elements for an innovative approach to meet senior needs in the Moab community. Respectfully submitted for: EATON SENIOR PROGRAMS Dean Painter, Jr., Pres. & CEO Accepted for : CANYONLANDS HEALTHCARE SPECIAL SERVICES DISTRICT signature name title date 0