HomeMy Public PortalAbout06/01/04 CCM151
ORDER CHECKS - JUNE 1, 2004
026598 ALPHA POWER SYSTEMS $8,550.00
026599 BIFF'S INC. $799.68
026600 BRYAN ROCK PRODUCTS $2,670.33
026601 CENTERPOINT ENERGY $73.87
026602 CLASSIC CLEANING $399.38
026603 CRETEX CONCRETE PROD.NO.INC $533.57
026604 DELTA DENTAL $1,415.90
026605 D1'1"1'ER, INC. $191.25
026606 EHLERS & ASSOC. $9,020.75
026607 ERICKSON, ROLF ENT., INC $4,493.76
026608 EXXONMOBIL $351.65
026609 GARY'S DIESEL SERVICE $282.77
026610 GRAINGER $55.54
026611 H & L MESABI $58.94
026612 HAMEL FIRE DEPT $22,407.00
026613 KENNEDY & GRAVEN $16,082.43
026614 LAKE BUSINESS SUPPLY $21.92
026615 LAW ENFORCEMENT LABOR SERVICES $222.00
026616 LORETTO FIRE DEPT $16,479.50
026617 MARTIN MARIETTA MATERIALS $1,385.37
026618 MEDICA CHOICE $12,008.23
026619 METROCALL $21.07
026620 MIDWEST ASPHALT CORPORATION $75.00
026621 MIKE'S FIX -IT $124.35
026622 MINNEAPOLIS COMMUNITY COLLEGE $785.00
026623 MINNESOTA DEPT. OF HEALTH $653.00
026624 MN DEPT. OF ADM $65.00
026625 NEXTEL COMMUNICATIONS $441.38
026626 NORTHERN WATERWORKS SUPPLY $168.92
026627 PRESS & NEWS PUBLICATIONS $360.94
026628 PRUDENTIAL INSURANCE CO. OF AM $222.00
026629 QWEST $459.11
026630 RANDY'S SANITATION $107.47
026631 SAFETY 'TRAIN, INC. $62.00
026632 SOUTH METRO PUBLIC SAFETY $510.00
026633 STREICHER'S $81.29
026634 THUL, JEFF $66.50
026635 TIME SAVER OFF SIM SEC. $185.63
026636 UNIFORMS UNLIMl'1'ED $130.68
026637 VALVOLINE FLEET SERVICES $220.23
026638 VILLAGE CHEVROLET $203.21
026639 WAYZATA, CITY OF $4.50
026640 WESTSIDE EQUIPMENT $14,110.00
026641 WRIGHT-HENNEPIN ELECTRIC $1,537.71
026642 XCEL ENERGY $30.01
026643 XEROX CORPORATION $42.31
026644 t ;P MANUFACTURING $546.13
$118,717.28
152
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018681
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018683
018684
018685
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018689
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018699
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PAYROLL CHECKS - JUNE 1, 2004
WORKMAN, BRUCE $138.52
SMITH, CAROLYN A. $138.52
BRINKMAN, RANDY $138.52
ZIETLOW, PHILIP K. $207.79
CHAFFINS, GARY S $832.62
ADAMS, CHAD M. $1,781.80
SCHERER, STEVEN T $1,171.70
MCGILL, CHRISTOPHER R. $1,573.82
HALL, DAVID M. $1,259.95
DILLMAN, JAMES D $1,789.16
DRESSEL, ROBERT P. $1,083.69
BELLAND, EDGAR J $2,184.57
CONVERSE, KEITH A $1,366.22
VIEAU, CECILIA M. $1,033.41
DINGMANN, IVAN W $1,116.02
SULANDER, LAURA L. $1,150.18
LARSON, SANDRA L $941.98
BOECKER, KEVIN D $1,472.89
DOTY, JOSHUA F. $1,521.53
GREGORY, THOMAS $1,309.98
LANE, JAMES S. $138.52
VELCH, PATRICIA A. $254.33
NELSON, JASON $2,058.39
THUL, JEFFREY P. $1,245.62
$25,909.73
153
MEDINA CITY COUNCIL MEETING MINUTES OF JUNE 1, 2004
The City Council of Medina, Minnesota met in regular session on June 1, 2004 at 7:42
p.m. in the City Hall Chambers. Mayor Zietlow presided.
I. ROLL CALL
Members present: Workman, Brinkman, Lane (departed at 8:35 p.m.), Zietlow, and
Smith.
Members absent:
Also present: City Attorney Ron Batty, Public Works Director Jim Dillman, City
Engineer Tom Kellogg, City Administrator Chad Adams, City Planner Josh Doty, and
Recording Secretary Liza Weniger.
I. PLEDGE OF ALLEGIANCE
II. ADDITIONS TO THE AGENDA
Moved by Workman, seconded by Brinkman, to approve the agenda as presented.
Motion passed unanimously.
III. APPROVAL
A. Approval of the May 6, 2004 Special Council Meeting Minutes
Moved by Smith, seconded by Brinkman, to approve the May 6, 2004 special City
Council Meeting minutes as presented. Motion passed unanimously.
B. Approval of the May 18, 2004 Regular Council Meeting Minutes
It was noted on page 1, under Agenda Item I. ROLL CALL, the line for Members
present should state: 'Workman, Lane (Arrived at 9:36 p.m.), Zietlow, Brinkman and
Smith."
It was noted on Page 2, the second paragraph should be struck and replaced with: "Ann
Thies, Minnesota Land Trust, stated that Crosby's had the vision to permanently protect
their land and to prevent it from being subdivided in the future. She stated that those
who drive along Hunter Drive and County Road 6 will always be able to appreciate the
open space.
n
Moved by Workman, seconded by Smith, to approve the May 18, 2004 regular City
Council Meeting minutes as amended. Motion passed unanimously.
IV. CONSENT AGENDA
A. Resolution Reaffirming Resolution 03-35 — Final Plat Approval for Maple
Walk
C. Resolution Reapportioning Special Assessments for Klingelhutz
Development Company and Rolling Green Business Park, LLC
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June 1, 2004
154
Moved by Workman, seconded by Smith, to approve the consent agenda. Motion
passed unanimously.
B. Resolution Granting Conditional Approval to a Comprehensive Plan
Amendment
Zietlow stated that Workman requested that a separate motion be made in order to
move ahead with granting the conditional approval for a comprehensive plan
amendment as he would need to abstain from the vote.
Brinkman asked members of Council if the resolution needed to be approved before the
project is approved. Brinkman expressed concern for the amendment change if the
Charles Cudd Company decided to back away from their proposed project.
Smith replied that Council then wouldn't move forward with the amendment change if
Cudd did back away from their project.
Workman asked if the amendment could be changed back if the project with Charles
Cudd Company fell through.
Brinkman stated that he would rather wait until last minute to make the amendment
change to the Comprehensive Plan.
Batty stated that Council needed to make the motion for approval because the
resolution would then be sent off to Metropolitan Council. He reminded Council that
approval was a conditional approval, meaning that if Council wasn't happy with the
rezoning and plat, then it was only conditional anyway. He recommended that Council
approve the resolution as to move it forward for Met Council approval.
Smith asked for clarification from Batty on whether Council would have ultimate control
over the entire approval process once Met Council starts its approval process following
receipt of the approved resolution of the amendment.
Batty stated yes, clarifying that ultimately Council doesn't have to approve the zoning
because it is considered a legislative act.
Moved by Smith, seconded by Brinkman, to authorize the Resolution Granting
Conditional Approval to a Comprehensive Plan Amendment. Motion passed 3-1-1
(Workman Abstain, Zietlow opposed).
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
There were none.
B. Park Commission
Doty stated that Park Commission recently had its annual park tour, which went well
despite the rain. The tour group attended all parks and received good feedback from
not only the public, but also from those that were on the tour.
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June 1, 2004
155
The next scheduled Park Commission meeting will have a discussion on the
Independence Beach Park and its proposed plans for new children's play equipment
and a new boat ramp; as well as receive an update on trail along Hunter Drive.
Zietlow asked if Park Commission would be discussing sand box and clearing
buckthorn. Doty stated yes, and noted two other topics for Commission discussion.
C. Planning Commission
Doty stated that the items to be discussed for the next meeting would involve Uptown
Hamel area: 1) resolution to approve or adopt the Uptown design criteria which would
be separate from the ordinance, 2) zoning text amendment on how to arrive at City
height, which would be a City wide amendment.
Lane asked Doty for the status on the Keller Subdivision issue. Doty stated that Keller
is tabled, with no specific date set yet. There are a lot of outstanding issues, and is not
planned to go to the July Planning Commission meeting.
1. NEW BUSINESS
A. Ordinance Amending Medina City Code Section 834 — Uptown Hamel:
Doty reviewed his memo and report, which include the proposed changes to the Uptown
Hamel Ordinance, and Planning Commission minutes from the May 11, 2004 Public
Hearing. The Uptown Hamel Ordinance Committee ("Committee") consisting of City
staff, Planning Commission members and City Council members proposed changes to
the Planning Commission, per Council direction in May. Staff recommends approval of
the Zoning Ordinance amendments to the Uptown Hamel Zoning District.
Doty presented a table on the overhead of the "Proposed Substantive Amendments to
the Uptown Hamel Zoning District".
Discussion on Removal of "Uptown Hamel PUD District":
Zietlow stated that he has a problem with changing the current Ordinance stating that he
believes the City ought to have some flexibility. Doty stated the idea behind a PUD is to
allow for flexibility as it is adopted for a single project with a single owner.
Workman asked what the advantage would be for the City to change the Ordinance
from a PUD directive status.
Doty stated that staff's recommendation is to not use a PUD because of the large scope
of the upcoming twenty projects. Staff's recommendation would be to follow the zoning
ordinance without the PUD.
Batty stated that the Uptown Hamel area is to be intended as a mixed -use development.
He stated that a PUD is a bad term as it is used for projects consisting of a sole and
complete ownership, which would provide for some flexibility. Applying a PUD to a
project that is a multi -owner ownership doesn't work when there are multiple owners,
because it is dealing with different density issues. The ordinance was adopted originally
as a mixed -use a few years ago, but wasn't really considered as a PUD.
Smith stated she is concerned about calling the ordinance a PUD when it is not a PUD.
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156
Zietlow stated that he felt the entire amendment process was counterproductive
because it goes against what was originally discussed in the past. He asked Council
members why the PUD couldn't be kept with all the proposed changes.
Brinkman stated that each project in the future would have to be reviewed as a single
PUD, whereas the entire Uptown project would be held under the ordinance.
Doty stated that calling the entire Uptown Hamel area a PUD gives the idea that there is
ultimate flexibility as each new project comes forward. But from a zoning perspective, it
would be easier to follow and apply the ordinance requirements more closely and more
specifically. The site plan review process would become confusing if it was left as it is
currently written and would only complicate the application process.
Discussion on Removing "Old town," "small town" references:
Doty stated that the intent is to update the ordinance to allow for reasonable
development. The removal of the "old town" terminology would not prohibit anybody
from developing the old town theme.
Elizabeth Weir, Planning Commission Chair, reinforced the idea behind the change was
to create a mandate which would make development more financially feasible, add
flexibility to size issues, and make the Uptown area attractive. The "old town" look was
overly restrictive and made development from higher density proposals more difficult.
Smith asked for clarification on the goal of the appearance for the "old town" concept.
Weir reminded Council that to insist on the "old town" look was too restrictive.
Brinkman asked Weir if everybody who has been involved in the concept planning from
the beginning, middle and end knows about the proposed changes.
Weir clarified that the Committee didn't hold an open Uptown Hamel Committee meeting
for the public.
Doty stated that he understood from the last Comprehensive Plan review, there were
several public meetings regarding the proposed Uptown Hamel ordinance.
Weir stated that the Committee is recommending more authenticity by allowing for more
creativity. Weir clarified that the "old town" theme is still welcome in this ordinance. The
ordinance would still require the same building materials. She reminded Council that
merely the terminology, or theme, has been changed.
Weir stated the Committee depended on staff's experience for guidance.
Doty clarified that building appearance and design guidelines remain the same.
Discussion to remove "Single Family Transition Area" language:
Doty stated that the only way to protect the single-family area would be to set up a
separate zoning district.
No further discussion.
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157
Discussion on amending side -yard set -back language:
Doty sated that there is a valid concern for fire safety and the setback on page three.
Zietlow stated that he was more concerned on the height issue. Zietlow stated that he
was concerned that the new ordinance would reflect a need for a fire sprinkler system if
the buildings are right up next to each other, and the height is excessive.
Batty stated that Zietlow's concerns are valid as the ordinance was partially modeled in
a PUD format
Workman stated the Committee was thinking that it wanted to require sprinkling in the
commercial buildings, and even in residential since there would be zero setbacks.
Smith stated that she believed that sprinkling should be required Citywide. Workman
stated that where the water supply is available, fire sprinkler systems should be required
in residential and commercial.
Brandon Guest, Fire Chief of Hamel Volunteer Fire Department, stated that the last time
he had reviewed the ordinance, all of his comments were based on the knowledge that
all buildings needed to be sprinkled, and now if they aren't, he stated that he would need
to go back and review the ordinance. Guest also stated that when the PUD in Wild
Meadows was accepted, the requirements on the sprinklers were set and based on
height, density, and setbacks. The general response was that if a building was
sprinkled, then quite frankly it didn't matter to him what the setbacks were. The size of
the buildings that are being built in Medina today, and built in both past and future,
sooner or later will require a ladder type request. The houses with a 35' roof will need
an aerial type device to provide fire control. During the last couple of fires, Medina has
had the fire department call in aerials, and was quite lucky to get them, only because the
other cities didn't need the aerials at the time. The outcome could have been
detrimental. Guest stated that it was his belief that to mitigate that concern, it is
necessary to require sprinklered homes.
Workman proposed that the City would need to have another ordinance that requires
sprinkling where there is a municipal water supply available.
Brinkman stated that the City has to be concerned with the water supply and the well
situation; and if the buildings are going to be over 35' feet high, then there will be a
curtailment of making the sprinkler systems a requirement.
Workman stated he knew that Plymouth requires fire sprinkler systems for all
commercial buildings.
Doty stated that we can bring the topic back to Council.
Loren Kohnen, City Fire Marshall, stated that if the City begins to require fire sprinkling
systems for commercial buildings, then the City will need to first make sure that there is
ample water supply. Kohnen stated that he had called the State and found that there is
no statute that allows/requires all residential units to have sprinkling. Townhomes and
condos are only required to be sprinkled to 13R-rating.
Medina City Council Meeting Minutes
June 1, 2004
158
Weir asked how the City would be allowed to require sprinkling for four story buildings.
Smith stated that it seemed ridiculous that the City couldn't require sprinkling.
Batty stated that Kohnen could help on the research of the topic. He would be able to
determine where the building code stands on the issue, and where the City can step in
to create an ordinance.
Workman suggested staff to perform more research on the item. Zietlow concurred.
Discussion on amending "minimum lot area per dwelling unit":
Zietlow stated that an apartment complex on Hamel Road was currently at 12 units per
acre. Zietlow proposed that a cap on total units for Uptown Hamel be created.
Brinkman clarified that the proposed ordinance places a cap of about 43 units per acre.
Workman asked how the City could require a cap based on the new setback and height
requirements. He clarified that if one was to take a half -acre site and started pulling all
the setbacks out, then it would leave about 33 rather than 43 or 44 units per acre.
Zietlow stated that twenty years from now the City would need to have a cap, as the City
doesn't need 1000 homes in the Uptown area. He proposed that with the ordinance
change, Council should not approve ordinance or require a cap.
Batty stated that the City cannot set a cap, and proposed that Council look at the
ordinance in a practical manner. The practical solution in looking at the ordinance would
be to figure out the worse case scenario, then talk about increasing the minimum lot
size, or changing another element of the equation. The setbacks, height, and other
elements will determine if these are limits that the City can live with.
Batty clarified that Council is looking at the sub district area, and each of the land uses
are permissible in this entire Uptown area district.
Brinkman stated that if Council wants to move away from the concept/theory of the
PUD, then Council will need to start determining what will be designated as retail and
commercial, or the issue of mix -use will arise.
Workman stated he agrees with Zietlow's concerns; Council will need to produce a
working formula, as the fear would be that City wouldn't have any control over density.
Zietlow asked Council what they would like to see as the maximum number of
residential units. He clarified that if the City doesn't have a number in mind, than it
would be difficult to establish any requirements of any sort.
Adams informed Council members that if staff were to look at the numbers, outside of
Doty's analysis, then they would be able to formulate a solution to Zietlow's concern for
controlling the growth.
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June 1, 2004
159
Workman asked Batty if Council would be able to come back and change the ordinance
at a later time. Batty proposed that if Council wants to preserve the single-family lots, to
make a change in the ordinance to not include the multi -family units.
Smith stated that this topic could be revisited time and time again, and stressed that
Council consider endorsing a minimum percentage of retail.
Doty stated that the only way Council would be able to control the residential growth is
to consider a different process which would entail creating more zoning districts.
Workman stated that the Council, Planning and Design committees have been working
on this for five years, and there hasn't been any development in the Uptown area in
fifteen years. The City has the opportunity to move forward, and yet Council is trying to
look at the worst -case scenario in order to change the ordinance.
Smith asked if Council would be comfortable letting the issue go as is, and if density
becomes out -of -hand, then perhaps Council could look at making changes then.
Brinkman proposed looking at the amendment as a work -in -progress.
Doty stated that City will be locked into the ordinance, as ordinance allows for a number
of uses, and text allows for those uses. He stated that text is likely to supercede what
is in the guide plan; and the guide plan's terminology will change to concept plan.
Workman stated that Committee proposed changes as a way to allow for flexibility, and
now Council is looking to change everything to prevent flexibility.
Workman stated that he understood Zietlow's concerns, however didn't foresee the area
becoming too dense.
Zietlow reminded Council members that if the City loses control of the development
growth, then it would be too late to make any changes to the ordinance.
Batty stated that some level of density needs to be in place as to support the district. To
control the number of multi -units in the district, he proposed that Council allot less land
in that district. Council would then need to decide what to do with the removed land.
Workman reminded Council members, that Committee has really put a lot of thought
into the amendments and has looked at the maps. He informed Council that he has
been involved in the process since 1989, and has never seen anything so scrutinized.
Lane departed (with prior notice) at 8:35 p.m.
Discussion on Changes/Amendments "Impervious cover requirements":
Doty demonstrated how impervious cover requirement numbers changed via a table on
overhead. The maximum percentage of impervious cover requirements for proposed
single-family and retail parcels stayed same. The maximum percentage of impervious
cover allowed for the multi -family parcel increased. The committee felt that given the lot
sizes, change for multi -family parcel is more realistic and is good for water control.
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June 1, 2004
160
No further discussion.
Discussion on Amendment to pages 6 and 7 for "An illustration has been added":
Doty stated that pages between pages 6 and 7 contained a proposed map using the
term "Guide Plan" which now has been updated to "Concept Plan".
Zietlow asked Doty what the Preserve area of the Concept Plan consisted of.
Doty stated that the Preserve area is not owned by the City of Medina.
Workman clarified language, not illustrations of concept plan, will dictate Ordinance.
Discussion on Removal of "Design Standards" from Page 7:
Doty stated this discussion will return to Planning Commission in June. The Committee
is proposing to remove design standards of all public improvements from ordinance.
No further discussion.
Discussion on Amendment to multiple pages of "Rain gardens are encouraged
throughout the district":
Zietlow stated that he was unsure of definition of a rain garden.
Smith proposed that a definition be included in the ordinance.
Doty stated he would research the meaning and look at having it included in the
ordinance. He clarified that ordinance doesn't require the use of rain gardens, only
encourages it. Zietlow proposed that ordinance describe what City is encouraging.
Discussion on Amendment to page 7 for "Joint use of parking lots":
No further discussion.
Discussion on Amendment to page 9 for "Requiring small town scale (two-story
and maximum floor area of 20,000 square feet) has been removed":
Doty stated that the change was merely an organizational change.
No further discussion.
Discussion on Amendment to page 8 for "Site plan review has been moved to the
"Review and Approval Process" section of the district. In addition, a majority of
the text under site plan review has been moved to the "New Building and Major
Expansion" design standard":
No further discussion.
Discussion on Amendment to page 9 for "The building height requirement is
changed from essentially 3 stories — 35 feet to 4 stories — 50 feet":
Doty stated that change was made to building height. It basically has been a re -write as
the ordinance was going from two and three stories and tiering back a fourth story not to
exceed 50 feet. The building height definition (how to arrive at, or measure) has
changed. He clarified that this would allow for a less restrictive ordinance.
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June 1, 2004
161
Doty discussed how to arrive at the height definition, stating that staff looked at other
cities determination of how to arrive at the height.
Discussion on Amendment to Page 9 for "Roof run-off must drain onto the
property that creates the run-off":
Zietlow asked for clarification on whether the roof run off would go into the storm sewer
in relation to the impervious cover. Doty answered in the affirmative.
Discussion on Amendment to page 10 and 11 for "The sign chart has been
amended to remove square footage benefit for old town theme, and to reduce wall
signage to 32 square feet.":
Doty stated that basically the current ordinance provides a bonus to those who remain
consistent with the old town theme. The proposed change removes the bonus, and
establishes a consistent one hundred square feet for maximum total sign area allowed.
Weir stated she was away from the meeting when the change was discussed and has
concerns with relation to the walls that have multiple businesses connected to them.
Doty stated that he looked into what other cities require for wall signage, and a figure of
8% for the allowable square footage of the total wall area seemed reasonable.
Workman stated that Medina has a City ordinance on the signage size which is
consequently more restrictive that what was originally proposed. He confirmed that the
newly proposed chart is now more restrictive.
Smith stated she believed reason for change was to make ordinance more consistent.
Workman confirmed that City sign ordinance is more liberal than the proposed change.
Doty proposed Council remain with old table and 8% wall area.
Workman proposed to change back wall area size to 10% and with original table.
Weir agreed with Workman's proposal.
Doty asked for clarification from Workman on his proposed amendment; stating that the
original table and 10% allowable wall area appeared to be reasonable.
Workman clarified that the maximum size of the sign would be 100 square feet.
Smith asked for the size of Farmers State Bank of Hamel steer sign.
Shorty Dorweiler, Farmers State Bank of Hamel, asked Doty if the steer logo on his
building was considered a sign or a decoration as he wasn't sure how to measure the
amount of wall area it took up. Doty clarified that Dorweiler would need to measure the
logo as if it had a box surrounding the design, which measured 4'x 5' in wall area. Doty
confirmed bank's logo is approved under current ordinance, which is a PUD that allows
for up to 64 square feet of wall area. Under new ordinance, logo wouldn't be allowed.
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June 1, 2004
162
Dorweiler stated it was his understanding that if he were to do anything new in the
future, he would have to abide by the new ordinance.
Workman asked Dorweiler whether under the requirements of the new ordinance if he
would have to remove his signage if he was to add a second story. Dorweiler stated
that indeed he would have to redo the signage.
Doty stated that staff would look at the application as non -conforming.
Doty stated staff's recommendation of 10% allowable wall area would be reasonable
and consistent with the other cities.
Zietlow directed staff to bring topic back for further research and discussion.
Discussion on Amendment to page 12 for "The text requiring "no outdoor storage
of trash, trash containers, or debris" is currently in the district under the CUP
section. This text has been moved to the design standard section":
Doty stated the change was merely made to move text to a more appropriate section.
No further discussion.
Discussion on Amendment to pages 12 and 13 for "The section on "Townhouses,
Apartments, and condominium units" has been moved form the CUP design
section to its own section within the district":
Doty stated the Committee recommended that this change to be made.
No further discussion.
Doty stated he needed strong direction from Council as to what should be changed; as
well as a date for when Council would like to see proposed changes.
Moved by Smith, seconded by Brinkman, to table the discussion and approval of the
Zoning Ordinance amendments to the Uptown Hamel Zoning District until the proposed
amendments for the fire sprinkler requirement and signage have been sent back to staff
for further research and forwarded to Council with feedback. Motion passed
unanimously (Lane Absent).
B. Resolution Approving Uptown Hamel Ordinance by Title & Summary
Moved by Smith, seconded by Brinkman, to table the Resolution authorizing publication
of Ordinance No, by Title and Summary. Motion passed unanimously (Lane
Absent).
C. Schedule for Uptown Hamel Improvement Proiects
Adams reviewed the schedule for public improvements in Uptown Hamel area for
Council review and consideration. Staff is seeking approval of the schedule and to
proceed with ordering feasibility reports as noted. Staff would suggest a possible work
session for Tuesday, June 22, 2004 to discuss financing options (special assessments
vs. TIF vs. developer contributions) regarding the public improvements. Staff and
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June 1, 2004
163
Council have broadly discussed financing options in past, but would invite opportunity
for more in-depth discussion prior to entering into development agreements.
Adams informed Council that they are not bound to the proposed schedule. The
schedule only pertains to the Uptown Hamel area.
Batty informed Council that the action items needed for tonight is to order the feasibility
reports and set upcoming meetings.
Moved by Smith, seconded by Workman, to approve Schedule for Uptown Hamel
Improvement Projects and approve Resolution No. authorizing staff to proceed with
feasibility report for Storm Water and Resolution No. _ authorizing staff to proceed with
feasibility report for Mill Drive. Motion passed unanimously (Lane Absent).
Moved by Smith, seconded by Workman, to schedule special meeting work session on
June 22, 2004 from 6:30 to 8:30 p.m. Motion passed unanimously (Lane Absent).
D. Final Plat Approval — Wild Meadows Fifth Addition
Doty reviewed his memo regarding the request for final plat approval of Wild Meadows
Fifth Addition. The final plat would allow twenty-seven single-family lots to be created.
The Fifth addition is the last final plat to be approved as part of the Wild Meadows
subdivision. On September 19, 2000, the City Council approved a preliminary plat for
the applicant. Staff has reviewed the proposed final plat and has found the application
to be in conformance with the approved preliminary plat. There is an existing
developer's agreement and financial guarantee to cover the remaining improvements for
the Wild Meadows Subdivision, including the Fifth Addition.
Staff recommends approval of final plat and recommends Council to direct City Attorney
to prepare final resolution subject to conditions.
Zietlow asked if it is too late to make changes to item G concerning water irrigation.
Doty stated it was part of the preliminary plat approval and is too late to make changes.
Dave Newman, Restoration Development, stated that his company is making good
progress and the restoration work needs to be moved forward. The 2003-04 winter
didn't allow for the restoration work to move forward. He and Doty were out at the site
during the previous week and noted that progress had been made. He stated that he
was satisfied, as his company hasn't paid for any of the restoration work for the past six
months. His biggest issue is the restoration issue and staying on top of it.
Moved by Workman, seconded by Smith, to direct staff to prepare the final resolution
approving the final plat for Restoration Development, LLC with conditions. Motion
passed unanimously (Lane Absent).
Newman stated that he assumed the resolution would allow his company to move
forward with the development agreement. Batty answered in the affirmative.
E. CUP for Salt Storage Structure
Doty reviewed his memo and report for the CUP approval to allow construction of a
structure for storage of salt and salt sand mixture which is to be located just south of the
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Public Works building. Doty's memo includes Planning Commission comments
conducted during a Public Hearing on May 11, 2004. There were no resident objections
to the structure. Staff recommends approval of the Conditional Use Permit for a salt
storage structure for City Hall, located at 2052 County Road 24. Staff also recommends
that City Council direct staff to prepare the final resolution.
Doty presented the site plan via overhead, stating that the plan would be in compliance
with height requirements of the zoning ordinance. The ordinance provides criteria,
which is attached to staff memo, and staff reviewed the criteria and found that the plan
was consistent with what was required.
Moved by Workman, seconded by Brinkman, to approve the Conditional Use Permit for
a Salt Storage Structure to be located at 2052 County Road 24 and authorize staff to
prepare the final resolution.
Smith asked if the structure would be placed on a concrete pad. Dillman stated it would
be on concrete footings.
Zietlow stated Lane asked that his opinion be placed on record. He stated that he is
opposed to the CUP as he has too many questions and concerns that the City appears
to make its own rules.
Doty stated CUP permit should necessitate reasonable requirements, and staff reviewed
permit and felt that yes, they are subjective in nature, but staff felt the conditions were
reasonable.
Zietlow stated he believed Salt Storage structure is a good and useful thing for the City.
Adams stated that some of the concern noted regarding this CUP has originated
because the City has often approved CUP's in the past that consider more than just the
use itself, and have often focused on the entire property and bringing the property into
zoning compliance. CUP's should only be considering the new proposed use as it
relates to the rest of the property in a general sense. Doty has begun to take this
approach with proposed CUP's.
Doty stated that Council should stick to the criteria of the ordinance in the future, for the
structure itself. Given the circumstances, no conditions were needed, but that doesn't
say that a business in the future won't have conditions.
Motion passed unanimously (Lane absent, however vote noted as "opposed").
II. REPORTS
QQQQ. Citv Administrator Report
Adams reminded the Council of the upcoming retirement party's for Glen Cook,
Bonestroo, Rosene, Anderlik & Associates.
Adams also asked the Council to provide him with any items for the summer issue of the
Medina Message newsletter within coming days.
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June 1, 2004
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IX. APPROVAL TO PAY THE BILLS
Moved by Smith, seconded by Workman, to approve the bills, order check numbers
26598-26444 for $118, 717.28 and payroll check numbers 18679-18702 for $25, 909.73.
Motion passed unanimously (Lane Absent).
X. ADJOURN
Moved by Workman, seconded by Smith, to adjourn the meeting at 10:00 p.m. Motion
passed unanimously (Lane Absent).
Attest:
Chad M. Adams, City Administrator
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