HomeMy Public PortalAbout8/10/10Citv of Greencastle
City Hall
One North Locust Street, P.O. Box 607
Greencastle, Indiana 46135
765.653.9211
Teresa P. Glenn
Clerk Treasurer
tqlenn Qcityofgreencastle.com
Greencastle Common Council
August 10, 2010
Regular Meeting
Minutes
7:00 P.M.
Greencastle City Hall
Call to Order; Roll Call
A. Mayor Murray called the regular session of the Common Council to order
at 7:00 PM; upon roll call the following Councilors were present: Adam
Cohen, Jinsie Bingham, Mark Hammer, Terry J. Smith, and Phyllis
Rokicki.
Public Hearing —
III. Public Petitions and Comments
A. Dr. Brian Casey, DePauw University President
1. Dr. Brian Casey present to discuss DePauw Campus Planning. Dr.
Casey shared that a Public meeting regarding this will be held on
August 25 at City Hall beginning 7:00 PM. Community portal
connection from DePauw's website went live today. Dr. Casey
presented proposed plans for campus expansion and new design.
IV. Special Requests
A. Street Closure
1. Cindy Wilson Powell Fundraiser -October 2, 2010, from 8:00 AM to
5:00 PM- Putnamville Road
a. Jacob Arthur resident of Putnamville Street present for this
request. Asking for permission to close section of
Putnamville Street from Berry to Veteran's Highway. Band
and Big Bounce Funhouse items. Councilor Smith asked if
Arthur has spoken to neighbors to make them aware of
event. Mayor Murray asked Council to act on this with
stipulation that Chief Newgent and neighbors have no issue.
Motion by Adam Cohen second by Terry J. Smith to approve
with stipulation as stated, discussion; vote 5 -0, unanimous
approval.
2. 4th Annual Chalk Art Bash; Downtown Greencastle, September 11,
2010 from 8:00 AM to 2:00 PM;
Indiana from Walnut to Franklin. Karla Lawless asked for change in
street closure request; will work with Farmer's Market. Motion by Mark
Hammer to approve as revised with rain date as stated, second by
Jinsie Bingham, vote 5 -0, unanimous approval.
B. Noise Waiver Request
Barefoot Ball — August 27, 2010 from 9:00 PM to 1:00 AM — Bowman
Park — DePauw Student Groups
a. Missy Orr representing DePauw Environmental Club.
Motion by Jinsie Bingham to approve as requested, second
by Phyllis Rokicki, vote 5 -0, unanimous approval.
C. Gail Smith
1. Beer Garden Request approved through excise district for Saturday,
September 11, 2010 from 3:00 PM to Midnight. Attorney Hardwick
asked for contingency for "hold harmless" to be signed prior to event.
Motion by Adam Cohen to approve with hold harmless agreement to
be signed, second by Phyllis Rokicki, vote 5 -0. Allowing an extra hour
for tear down from 11:00 PM to Midnight. Also asking for extension for
set -up and tear down stage. Change street closure to continue from
time farmer's market closes. Motion by Adam Cohen to close street
entire day until safe to reopen, second by Terry J. Smith, vote 5 -0,
unanimous approval.
V. Department Reports
A. Cemetery — Ernie Phillips
B. Engineer —
C. Fire Department — Bill Newgent
D. Park and Recreation — Rod Weinschenk
1. Great programs this summer. All star softball league tournament held
Sunday with fundraiser for Putnam County Food Pantry. 130 cans
collected for food bank. County Bike Tour September 11, 2010 with 3
different routes. 2010 end of season schedule for Aquatics Center.
Last day of Aquatics Center to be open with regular hours will be
August 11, 2010. Tuesday August 24 will be Soggy Doggy Day from
6:00 PM to 8:00 PM, $3.00 per dog.
E. Planner— Shannon Norman
F. Police Department — Tom Sutherlin
G. Department of Public Works — Brad Phillips
1. Mark Hammer asked regarding recent heat wave and how it is
affecting employees. Railroad tracks on Jackson Street very rough,
who is responsible for this? CSX responsible. Weeds on construction
project on Albin Pond Road are the responsibility of the Contractor;
has been brought to their attention for the last ten days; will follow up.
H. Water &Wastewater Department — Richard Hedge
I. City Attorney - Laurie Robertson Hardwick
VI. Approval of Minutes
A. Regular Session July 13, 2010
1. Mark Hammer motion to approve with noted changes; second by
Phyllis Rokicki, vote 5 -0, unanimous approval.
VII. Old Business
A. Tabled
1. Ordinance 2009 -13, An Ordinance Establishing A Section 9 -49 of the
Greencastle City Code Creating A Grease Interceptor/Trap Policy,
Second Reading
a. Mayor Murray updated Council that this has gone back to
Board of Works for further review. Council will receive copy
of changes.
VIII. New Business
A. Ordinance 2010 -4, An Ordinance Establishing The Size Of The
Departments of City Government Of The City Of Greencastle, Indiana,
Fixing Salaries For The Employees Of Such Departments And Fixing The
Salaries Of Certain Other Appointed Officials For The Year 2011, First
Reading
1. Mayor Murray read this Ordinance in part upon the approval of
Council amounts reading was waived. Discussion. Motion by Terry J.
Smith to approve on first reading with corrections noted, second by
Phyllis Rokicki, vote 5 -0, unanimous approval.
B. Resolution 2010 -23, A Resolution Replacing Resolution 2010 -22. A
Resolution Authorizing Application Submission And Local Match
Commitment
1. Mayor Murray read this Resolution in its entirety. Motion by Adam
Cohen to approve with change to all reference of Albin Pond to Albin
Lake; second by Phyllis Rokicki; discussion; vote 5 -0, unanimous
approval.
C. Resolution 2010 -7, A Resolution of The City of Greencastle, Indiana
Historic Downtown Fagade Improvement Program. This is a grant
opportunity; being the first step in the process. There will be matching
Redevelopment dollars for this Grant.
1. Motion by Terry J. Smith to approve as presented; second by Mark
Hammer, vote 5 -0, unanimous approval.
IX. Approval of City Claims
A. After review by Mark Hammer he moved to accept claims as presented
with change of vendor Wabash Valley Food instead of Wabash Valley
Asphalt; second by Terry J. Smith, vote 5 -0, unanimous approval.
X. Reports
A. Mayor's Report
1. Mayor Murray reported there have been 6 name suggestions. Wes
Green present for name change to Green Acre Lane. Motion by Terry
J. Smith to accept recommendation to change from Warren Street to
Green Acre Lane; second by Adam Cohen, vote 5 -0; unanimous
approval.
2. Budget reports presented to Council. Suggesting a special meeting
for August 18 at 7:00 PM.
3. Second Ward meeting August 19 at 6:00 PM.
4. Asked for ad hoc committee to discuss fringe benefits with Clerk
Treasurer; Attorney Laurie Hardwick and Councilors Cohen and
Hammer.
B. Clerk- Treasurer's Report
1. Presented report through July 31, 2010.
C. Councilors
1. Phyllis Rokicki reported that 2 finalist have been chosen for Envision
Grant Award from the Putnam County Community Foundation. They
are Sustainability Greencastle and The Putnam County Library.
2. Adam Cohen announced and invited everyone to DePauw opening on
August 24 beginning at 6:00 PM at Robe Ann Park; sponsored by the
XI.
ATTEST:
Susan V. Murray, Mayor
eresa P. Glenn, Clerk Treasurer
Chamber.
3. Mark Hammer invited all residents of 2 "d ward August 19 at Deer
Meadow School beginning at 6:30 PM for a neighborhood meeting.
Adjournment
A. Motion to adjourn at 9:05 PM by Jinsie Bingham, second by Mark
Hammer, unanimous approval.