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HomeMy Public PortalAbout8/10/10Citv of Greencastle City Hall One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 Teresa P. Glenn Clerk Treasurer tqlenn Qcityofgreencastle.com Greencastle Common Council August 10, 2010 Regular Meeting Minutes 7:00 P.M. Greencastle City Hall Call to Order; Roll Call A. Mayor Murray called the regular session of the Common Council to order at 7:00 PM; upon roll call the following Councilors were present: Adam Cohen, Jinsie Bingham, Mark Hammer, Terry J. Smith, and Phyllis Rokicki. Public Hearing — III. Public Petitions and Comments A. Dr. Brian Casey, DePauw University President 1. Dr. Brian Casey present to discuss DePauw Campus Planning. Dr. Casey shared that a Public meeting regarding this will be held on August 25 at City Hall beginning 7:00 PM. Community portal connection from DePauw's website went live today. Dr. Casey presented proposed plans for campus expansion and new design. IV. Special Requests A. Street Closure 1. Cindy Wilson Powell Fundraiser -October 2, 2010, from 8:00 AM to 5:00 PM- Putnamville Road a. Jacob Arthur resident of Putnamville Street present for this request. Asking for permission to close section of Putnamville Street from Berry to Veteran's Highway. Band and Big Bounce Funhouse items. Councilor Smith asked if Arthur has spoken to neighbors to make them aware of event. Mayor Murray asked Council to act on this with stipulation that Chief Newgent and neighbors have no issue. Motion by Adam Cohen second by Terry J. Smith to approve with stipulation as stated, discussion; vote 5 -0, unanimous approval. 2. 4th Annual Chalk Art Bash; Downtown Greencastle, September 11, 2010 from 8:00 AM to 2:00 PM; Indiana from Walnut to Franklin. Karla Lawless asked for change in street closure request; will work with Farmer's Market. Motion by Mark Hammer to approve as revised with rain date as stated, second by Jinsie Bingham, vote 5 -0, unanimous approval. B. Noise Waiver Request Barefoot Ball — August 27, 2010 from 9:00 PM to 1:00 AM — Bowman Park — DePauw Student Groups a. Missy Orr representing DePauw Environmental Club. Motion by Jinsie Bingham to approve as requested, second by Phyllis Rokicki, vote 5 -0, unanimous approval. C. Gail Smith 1. Beer Garden Request approved through excise district for Saturday, September 11, 2010 from 3:00 PM to Midnight. Attorney Hardwick asked for contingency for "hold harmless" to be signed prior to event. Motion by Adam Cohen to approve with hold harmless agreement to be signed, second by Phyllis Rokicki, vote 5 -0. Allowing an extra hour for tear down from 11:00 PM to Midnight. Also asking for extension for set -up and tear down stage. Change street closure to continue from time farmer's market closes. Motion by Adam Cohen to close street entire day until safe to reopen, second by Terry J. Smith, vote 5 -0, unanimous approval. V. Department Reports A. Cemetery — Ernie Phillips B. Engineer — C. Fire Department — Bill Newgent D. Park and Recreation — Rod Weinschenk 1. Great programs this summer. All star softball league tournament held Sunday with fundraiser for Putnam County Food Pantry. 130 cans collected for food bank. County Bike Tour September 11, 2010 with 3 different routes. 2010 end of season schedule for Aquatics Center. Last day of Aquatics Center to be open with regular hours will be August 11, 2010. Tuesday August 24 will be Soggy Doggy Day from 6:00 PM to 8:00 PM, $3.00 per dog. E. Planner— Shannon Norman F. Police Department — Tom Sutherlin G. Department of Public Works — Brad Phillips 1. Mark Hammer asked regarding recent heat wave and how it is affecting employees. Railroad tracks on Jackson Street very rough, who is responsible for this? CSX responsible. Weeds on construction project on Albin Pond Road are the responsibility of the Contractor; has been brought to their attention for the last ten days; will follow up. H. Water &Wastewater Department — Richard Hedge I. City Attorney - Laurie Robertson Hardwick VI. Approval of Minutes A. Regular Session July 13, 2010 1. Mark Hammer motion to approve with noted changes; second by Phyllis Rokicki, vote 5 -0, unanimous approval. VII. Old Business A. Tabled 1. Ordinance 2009 -13, An Ordinance Establishing A Section 9 -49 of the Greencastle City Code Creating A Grease Interceptor/Trap Policy, Second Reading a. Mayor Murray updated Council that this has gone back to Board of Works for further review. Council will receive copy of changes. VIII. New Business A. Ordinance 2010 -4, An Ordinance Establishing The Size Of The Departments of City Government Of The City Of Greencastle, Indiana, Fixing Salaries For The Employees Of Such Departments And Fixing The Salaries Of Certain Other Appointed Officials For The Year 2011, First Reading 1. Mayor Murray read this Ordinance in part upon the approval of Council amounts reading was waived. Discussion. Motion by Terry J. Smith to approve on first reading with corrections noted, second by Phyllis Rokicki, vote 5 -0, unanimous approval. B. Resolution 2010 -23, A Resolution Replacing Resolution 2010 -22. A Resolution Authorizing Application Submission And Local Match Commitment 1. Mayor Murray read this Resolution in its entirety. Motion by Adam Cohen to approve with change to all reference of Albin Pond to Albin Lake; second by Phyllis Rokicki; discussion; vote 5 -0, unanimous approval. C. Resolution 2010 -7, A Resolution of The City of Greencastle, Indiana Historic Downtown Fagade Improvement Program. This is a grant opportunity; being the first step in the process. There will be matching Redevelopment dollars for this Grant. 1. Motion by Terry J. Smith to approve as presented; second by Mark Hammer, vote 5 -0, unanimous approval. IX. Approval of City Claims A. After review by Mark Hammer he moved to accept claims as presented with change of vendor Wabash Valley Food instead of Wabash Valley Asphalt; second by Terry J. Smith, vote 5 -0, unanimous approval. X. Reports A. Mayor's Report 1. Mayor Murray reported there have been 6 name suggestions. Wes Green present for name change to Green Acre Lane. Motion by Terry J. Smith to accept recommendation to change from Warren Street to Green Acre Lane; second by Adam Cohen, vote 5 -0; unanimous approval. 2. Budget reports presented to Council. Suggesting a special meeting for August 18 at 7:00 PM. 3. Second Ward meeting August 19 at 6:00 PM. 4. Asked for ad hoc committee to discuss fringe benefits with Clerk Treasurer; Attorney Laurie Hardwick and Councilors Cohen and Hammer. B. Clerk- Treasurer's Report 1. Presented report through July 31, 2010. C. Councilors 1. Phyllis Rokicki reported that 2 finalist have been chosen for Envision Grant Award from the Putnam County Community Foundation. They are Sustainability Greencastle and The Putnam County Library. 2. Adam Cohen announced and invited everyone to DePauw opening on August 24 beginning at 6:00 PM at Robe Ann Park; sponsored by the XI. ATTEST: Susan V. Murray, Mayor eresa P. Glenn, Clerk Treasurer Chamber. 3. Mark Hammer invited all residents of 2 "d ward August 19 at Deer Meadow School beginning at 6:30 PM for a neighborhood meeting. Adjournment A. Motion to adjourn at 9:05 PM by Jinsie Bingham, second by Mark Hammer, unanimous approval.