HomeMy Public PortalAbout2000 Police and Fire Facilities.tifRESOLUTION NO. 2000-29
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF KEY BISCAYNE, FLORIDA; AUTHORIZING AN AMENDMENT
TO THE AGREEMENTS WITH OBM ARCHITECTS, SPILLIS,
CANDELA & PARTNERS, AND THE STATE OF FLORIDA
DEPARTMENT OF MANAGEMENT SERVICES; DIRECTING THE
VILLAGE MANAGER TO ISSUE A REQUEST FOR PROPOSAL
FROM ARCHITECTURAL AND/OR PLANNING FIRMS WHO
WISH TO ASSIST THE VILLAGE IN DEVELOPING A PROGRAM
FOR THE VILLAGE CHAMBER/COMMUNITY THEATER
BUILDING; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, The Village Civic Center comprises a Fire Station, Administration/Police
Station with a parking garage, Community Center, Village Council Chamber/Theater Building,
alignment of McIntyre Street with Galen Drive, construction of Village Green Way, "and related
infrastructure; and
WHEREAS, the Village Council held Workshops on June 13, 2000 and July 10, 2000 to
review the overall planning, placement, and financing of the Village Civic Center Project; and
WHEREAS, on July 11, 2000 the Village Council adopted a Resolution which modified the
Site Plan for the Village Civic Center; and
WHEREAS, James A. Cummings Construction Inc., the Construction Manager for the
Village Civic Center, estimates that the average cost per square ft. is $155.00; and
WHEREAS, schematic plans for the Village Civic Center buildings indicate the project will
contain approximately 104,042 square feet; and
WHEREAS, an amendment to the agreement with OBM Architects is necessary as the plans
for the Fire Station need to be modified to include administrative offices and an expanded
community room which will also function as the temporary Council Chamber until permanent
facilities are constructed; and
WHERE'S, an amendment to the agreement with Spillis, Candela & and Partners is
necessary as the current terms and conditions were based on a building containing less floor area
than that which is currently being proposed and the adoption of the "Modified Village Civic Center"
results in changes to the schematic plans which were presented to the Council at the June 13, 2000
workshop; and
WHEREAS, an amendment to the agreement with the State of Florida Department of
Management Services is necessary as the current terms and conditions were based on a Civic Center
containing less floor area than that which is currently being proposed; and -
WHEREAS, the Village Attorney has advised that the siting of the Community Center and
the Village Council Chamber/Community Theater on one site constitutes a substantial change in
conditions from the original Request for Proposals and that a new process must be initiated to
contract with an architectural firm to design these buildings on one site; and
WHEREAS, it is necessary to retain the services of a consultant to develop a program (size,
number of seats, space needs, etc.) for the Village Council Chamber/Community Theater.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS:
Section 1. That the Village Manager is authorized to enter into the attached amended
agreements with OBM Architects; Spillis, Candela & and Partners Inc.; and, the State of Florida
Department of Management Services.
Section 2. That the Village Manager is authorized to execute each phase of the attached
agreements separately, partially or completely, as deemed necessary to design and construct the
Village Civic Center.
Section 3. That the Village Manager is directed to cause the issuance of a Request for
Proposals for consultant services to develop a program (size, number of seats, space needs, etc.) for
the Village Council Chamber/Community Theater.
Section 4. That upon Council's approval of a program for the Village Council/Theater
Building, the Village Manager is directed to cause the issuance of a Request for Proposals for
architectural services for a site that will contain a Community Center and the Village Council
Chamber/Community Theater; and
Section 5. That the Village Manager and Village Attorney are authorized to take any and
all action necessary to implement the terms and conditions of the attached agreements.
Section 6. That the attached agreements (State of Florida Department of Management
Services; OBM ,Architects; and, Spillis, Candela & and Partners Inc.), in substantially the form
attached hereto, are hereby approved and the Village Manager is authorized to execute the
agreements on behalf of the Village;
Section 7. This resolution shall take effect immediately upon adoption.
2
PASSED AND ADOPTED this 11th day of July , 2000.
CONCHITA H. ALVAREZ, CMC, VII IAGE CL
APPROVED AS TO FORM AND LEGAL SUFFICIE
RICHARD JAY WEISS, VILLAGE ATTORNEY
i
MAYOR JOE I. RASCO
3
OBM
CONTRACT FOR
PROFESSIONAL ARCHITECTURAL
AND ENGINEERING SERVICES
IN CONNECTION WITH THE
FIRE STATION PROGRAM EXPANSION
for
the Village of Key Biscayne
Key Biscayne, Florida
Prepared for:
• Mr. C. Samuel Kissinger
Village Manager
Village of Key Biscayne
85 West McIntyre Street
Key Biscayne, FL 33149
(305) 365-5511
Prepard by:
OBM Miami Inc.
2600 Douglas Road, Suite 510
Coral Gables, FL 33134
(305) 445-7811
• Architects Project Number 98080 B
July 5, 2000
CONTRACT FOR SERVICES
OBM
I. SCOPE OF CONTRACT
OBM Miami Inc., from hereinafter shall be referred to as the Firm,
proposes to design and prepare construction documents for the Village of
Key Biscayne Fire Station Expansion (as submitted at the June 13, 2000
Civic Center Workshop) and modifications to the existing Fire Station
construction documents (currently at 90% completion). Specifically, the
additional programming consists of Fire Administrative office space and
Village Council/ Community Assembly space with appropriate support
facilities. The additional square footage is approximately 4,300 sq. ft.
The building is to be located at Key Biscayne, Florida. The plans are to be
based on a program supplied by the Owner.
II. SCOPE OF SERVICES -
A. Site Planning for immediate building area
B. Owners representation with appropriate Consultants for meetings with
Building Department Staff as required.
C. Building Design
D. Construction Documents and specifications including the following
Engineering Consultants and appropriate documents:
• Structural
• Electrical
• Plumbing
• HVAC
• Fire Protection
E. Energy Code Calculations
F. Assistance in obtaining the customary approval from the various
governmental agencies having jurisdiction over the project. This does
not include re -zoning, variances or special exception submissions.
G. Building Department required "Permit Revisions".
III. SCHEDULE OF SERVICES
Phase I: Schematic Design
The work product of this phase consists of drawings, which
define and depict the character, scale and relationship of the
project components. Upon written approval by the Owner
work will begin on Phase II.
July S, 2000 2
OBM Miami Inc.
CONTRACT FOR SERVICES
OBM
Phase II: Design Development
The work product of this phase will define the materials
and methods required to construct the project. This will
provide information required for pricing and pre -
construction engineering (value engineering). Upon
written approval by the Owner work will begin on Phase
III.
Phase III. Construction Documents
The work product of this phase includes detailed drawings
and specifications sufficient to allow the Owner to obtain
building permits and contract pricing.
IV. FEE:
We .propose a fixed fee of $57,011.50 for the scope of work described
above. This fee includes all architectural services and engineering
services as follows: structural, mechanical, electrical, plumbing and fire
protection.
V. PAYMENT OF FEE:
Statements for the architectural fee will be rendered monthly according to
the proportion of work completed under each phase. All statements are
payable by the Owner upon receipt. Following is a breakdown of fees
associated with each phase of the work:
Phase I. Schematic Design (25%) $14,252.87
Phase H. Design Development (25%) $14,252.88
Phase III. Construction Documents (50%) $28,505.75
Payment: All statements are payable by the Owner upon receipt of
invoice. Payments not paid more than 30 days after the
date of billing invoice will be subject to interest of 1% per
month or 12% per year.
VI. EXTRA SERVICES - INCREASED SCOPE:
If the Firm is caused•extra work due to natural calamity, abandonment of
the project, or insolvency other than the Firm's, the Firm will be
compensated for the work on a time and material basis. See rate schedule
attached. All other extra services requested or required and approved
shall be billed on a time and material basis according to the rate schedule.
July 5, 2000 3
OBM Miami Inc
CONTRACT FOR SERVICES
VII. SERVICES NOT INCLUDED:
Additional consultants which may be required for the work but are not
included in the and are not limited to the following: Civil engineering,
soil mechanics, wind study analysis, landscape design, coastal
engineering, traffic consultant, kitchen consultant, threshold engineering,
materials testing, interior and graphic design, lighting and acoustical
design.
• Architectural models are not included in this contract.
• As built drawings are not included in this contract.
VIII. REIMBURSABLE EXPENSES
The following expenses are reimbursable and will be billed at 1.1 x actual
cost. Travel and accommodation expenses, long distance telephone calls,
cables, facsimiles, courier services, mileage, photos, and reproduction
services incurred by the Firm and their consultants. All document
reproduction and reproducible are reimbursable. See Exhibit "A" for
standard reimbursable rates.
In the event services of special consultants or expenses other than those
listed under "services included" are required, they shall be paid by the
Owner.
IX. ADDITIONAL SERVICES AVAILABLE
Additional services that may' be provided by the
consultants at the Owners request. Fees for this work
by both parties (hourly, percentage or fixed).
Additional services available are listed below but are
following:
• Site Analysis
• Environmental Analysis
• Owners representation during pre -bid, bid
Owner/Contractor meetings
• Extensive on site inspections/evaluations.
• Programming
• Presentation materials
• Promotional and marketing materials
• Architectural Models and Renderings
• Variance submission and representation
• Existing Building Documentation
• Construction Estimates
"firm" or their
will be as agreed
not limited to the
and post bid
July 5, 2000 4 OBM Miami Inc.
CONTRACT FOR SERVICES
OBM
• Real Estate market analysis
• Historic preservation submission and representation
• As built drawings
X. TIME LIMITS/EXPIRATION OF CONTRACT
If the services covered by this contract have not been completed within 8
months from the date that this contract is signed by both parties, through
no fault of the Firm. The Firms compensation for the incomplete portion
of the work shall be on a time and materials basis billed at the hourly rate
of $150.00 per hour.
XI. TERMINATION
This agreement may be terminated upon ten (10) days written notice by
either the Firm or Owner. In case of termination, the Owner is
responsible only for the Firm's services to the time of termination.
XII. DEFAULT
In case of failure of the Owner to make payments in full within thirty (30)
days or receipt of notification from the Architect of the amounts due
(including any amounts for services rendered to that date yet unbilled),
OBM Miami Inc. may, at its' option, elect not to perform any services
and all payments already made on the part of the Owner shall be retained
by the Firm, and the Firm may, as its' option, elect to terminate this
contract.
Upon substantial completion of the duties to be performed at the
completion of any phase, OBM Miami Inc. shall be entitled to recover
from the Owner the amounts and/or percentage of the total basic
compensation due at that time together with all his costs and expenses,
including a reasonable attorney's fee as well as interest from the time the
above payments shall have become due and payable. It is expressly
understood between the parties that payment in full for each phase as
described above shall be a condition precedent to the performance of
further architectural services by the Firm in any succeeding phase. No
provisions of this letter contract shall be deemed waived by any act or
conduct of the Firm unless such waiver is in writing signed by the Firm.
XIII. OWNERSHIP
All drawings, plans and documents prepared by the Firm shall remain the
Firm's property.
July 5, 2000
5 OBM Miami Inc.
CONTRACT FOR SERVICES
XIV. CREDITS
The Owner shall use his best efforts to include the name of OBM Miami
Inc. in advertising and brochures for the project, particularly where
photographs and drawings are used.
Raul A. Lastra C. Samuel Kissinger
Principal Village Manager
OBM Miami, Inc. Village of Key Biscayne
Date Date
July 5, 2000 6
OBM Miami Inc.
CONTRACT FOR SERVICES
Exhibit 'A'
HOURLY RATE SCHEDULE
Principals
Planning Project Manager
Planner
Project Coordinator
Plan Production Staff
Senior Architect
Project Architect
Architect
Jr. Architect
Sr. Production Manager
Production Staff
Clerical
$200.00/hour
$130.00/hour
$ 90.00/hour
$ 65.00/hour
$75.00/hour
$130.00/hour
$100.00/hour
$ 90,00/hour
$75 .00/hour
$90.00/hour
$75.00/hour
$ 45.00/hour
REIMBURSABLE EXPENSES
STANDARD RATES
In house blue prints
In house plots
In house vellums
Photocopies
Color Copies •
Car travel
Fax in/out
In house binding
$2.00/sheet
$2.00/sheet
$10.00/sheet
$.15 per sheet
$1.00/8.5"x11",2.00/11"x17"
$.40 per mile
$.50/fax
$3.00 per item
July 5, 2000 7 OBM Miami Inc.
" 3 0 5 4 4 7 3 5 8 0 S P I L L I S C A N D E L A P T R S
5 6 9 P 0 2 J U N 3 0 ' 0 0 1 4 : ' , 4 9
S p i l l i s C a n d e l a D M J M
A r t ( w r i t t t i R ( J ( N I A N r f k I N G / e t A N N I N ( 4 1 N Y I K K ) R S
J u n e 3 0 , 2 0 0 0
M r . S a m u e l K i s s i n g e r
V i l l a g e o f K e y B i s c a y n e
8 5 W e s t M c I n t y r e S t r e e t
K e y B i s c a y n e , F l o r i d a 3 3 1 4 9
P e t e r i - t i l t i l l i . , A U 1
H i f a r i o 1 - . C a n d e l a , F i l t h
f o l i o ( c , . i b l e l , A L ' ,
A r a m i s A l v a r e z , A I A .
G u i l l e r m o 1 C a r r e r a s , A L A
I ) o n a l d I ) w , r e , A I A
t l r . , n K . N e w h e r r y , I I D A
k " N t n C r u z , A I A
D e b o r a h s I ! ( . , ,
H o w a r d M e l t o n , A I A
M a h o e l K e r w i n , A I A
P a u R r i n a m , . o ,
t . , , d � s t a r k , A I A
W . R o n a l d 1 l a n t , r r
C r a i g K e n y o n , A I A
D e a r S a m :
A s a f o l l o w u p t o O u r c o n v e r s a t i o n s t h i s w e e k , I a m p r o v i d i n g y o u w i t h a b r e a k d o w n o f t h e
a d d i t i o n a l s e r v i c e s w e a r e r e q u e s t i n g .
M o d i f i c a t i o n # 1 1 o f n o t t o ' , e x c e e d $ 1 5 , 0 0 0 - i s b a s e d o n 2 0 0 h o u r s w i t h a n h o u r l y r a t e o f
$ 7 5 . 0 0
T h i s f e e w o u l d b e t o r e v i s e s c h e m a t i c d e s i g n b a s e d o n a n e w m a s t e r p l a n .
M o d i f i c a t i o n # 1 2 o f $ 6 4 , 9 5 0 - i s b a s e d o n t h e d i f f e r e n c e o f o u r o r i g i n a l c o n t r a c t e d
a m o u n t a n d 8 . 2 5 % o f t h e r e v i s e d e s t i m a t e d c o n s t r u c t i o n c o s t o f $ 4 , 9 6 0 , 0 0 0 . T h e b u i l d i n g
h a s i n c r e a s e d c o n s i d e r a b l y b o t h i n s i z e a n d i n c o n s t r u c t i o n c o s t s s i n c e t h e o r i g i n a l
c o n t r a c t w a s w r i t t e n . P e r A r t i c l e 4 . 2 o f t h e c o n t r a c t - w e a r e e n t i t l e d t o a d d i t i o n a l s e r v i c e s
d u e t o s i g n i f i c a n t c h a n g e s i n g e n e r a l s c o p e o f t h e P r o j e c t o r i t s r e q u i r e m e n t s . . .
P l e a s e c a l l m e i f y o u h a v e a n y q u e s t i o n s .
S i n c e r e l y ,
N i n a G l a d s t o n e
c c : P a u l R e i n a r m a n
L a r r y K l i n e
n o n e k w t g l a s E n t r a n c e , C o r a l C a b l e s , F k u i d a 3 3 1 3 4 T E L 3 0 5 / 4 4 4 4 6 9 1 F A X 1 0 $ / 4 4 7 3 5 8 0 w w w . s c p m i a m i . C t i x n f k x i d a 1 i c e n s e A A 0 0 0 1 2 9 8