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HomeMy Public PortalAbout19920826 - Minutes - Board of Directors (BOD) a Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 92-20 REGULAR MEETING BOARD OF DIRECTORS August 26, 1992 MINUTES I. ROLL CALL President Robert McKibbin called the meeting to order at 7:30 P.M. Members Present: Ginny Babbitt, Betsy Crowder, Kay Duffy, Nonette Hanko, Teena Henshaw, and Robert McKibbin. Members Absent: Richard Bishop. Personnel Present: Craig Britton, Jean Fiddes, Malcolm Smith, Randy Anderson, John Escobar, Stanley Norton, and Deborah Morvay-Zucker. II. ORAL COMMUNICATIONS Nancy Samuelson, 841 Esplanada Way, Stanford; Judith Bhushan, 3838 Mumford Place Palo Alto; Christiana Cook 1234 Emerson Palo Alto; s Altos; Anna Gardener;63 Los Altos Square, Los Al Marion Richards, q , , Larissa Kent; and Margaret Fruth, 1007 Peggy, Menlo Park, requested that the Board reconsider its 1989 decision with respect to support of the acquisition of the Saint Patrick's Seminary property in Menlo Park. The various speakers encouraged the Board to recognize the property as urban open space of regional significance, noting that the property included vintage oak trees, potential bike trail connections, and access by public transportation. N. Hanko stated that when the District was formed an emphasis was placed on preserving open space in the foothills and baylands because of the potential for numerous requests to acquire urban open space within city boundaries and urban lands were not affordable by the District. C. Britton noted that the City of Menlo Park was not expecting the District to participate in the acquisition. Pat Gala, Menlo Park, stated her opposition to acquisition of St. Patrick's Seminary property and to the proposal of a benefit assessment district to help purchase the property. I R. McKibbin received Board concurrence to his proposal that he work with staff to prepare a cover letter to the Menlo Park city council along with a copy of the Board's 1989 St. Patrick's Seminary resolution. I Harry Block, P.O. Box 2577, Sunnyvale asked for an explanation of bail out funding received by the District from the state. Open Space . . . for room to breathe . 20th Anniversary . 1972-1992 330 Distel Circle . Los Altos, California94022-1404 . _2 Phone: 415-E>91-100 - FAX: 415-691 04$S General hiamiger:Rerbert Grench Board of Dirv(tors:kat fie nne Dufty,Robert McKibbin,"feena Renshaw,Ginn Babbitt,Nonette Hanko,Betsy Cr ,mdor,Richard Bishop IC Meeting 92-20 Page 2 R. McKibbin explained the purpose of the funding and the potential effect its loss would have on the District if reduced as a result of the current state budget deliberations. III. ADOPTION OF AGENDA R. McKibbin stated that the agenda was adopted by Board consensus. IV. ADOPTION OF CONSENT CALENDAR B. Crowder requested removal of the letter from Kimberly Gonzales, received August 6, from the consent calendar. K. Duffy requested removal of Budget for Architect's Fees for 330 Distel Remodel (Report R-92-97) . Motion: T. Henshaw moved that the Board adopt the consent calendar as amended, including September Board Meeting Schedule; Authorization to Solicit Bids for Repairs to the Spillway at Sausal Dam on Windy Hill Open Space Preserve; and Revised Claims 92-15. G. Babbitt seconded the motion. The motion passed 6 to 0. V. WRITTEN COMMUNICATIONS B. Crowder suggested changes in the response to the letter from Kimberly Gonzales, 778 Hacienda Ave. , Campbell, received August 6, concerning her July 21 accident at Fremont Older Open Space Preserve. The Board approved the recommended changes. VI . BOARD BUSINESS A. Proposed Addition of the Cullen et al. Property to the Cathedral Oaks Area of Sierra Azul Open Space Preserve (Report R-92-91) C. Britton showed the location of the two-acre parcel on Cattermole Road in Los Gatos Creek Canyon. He stated that the purchase price was $30, 000. Manuel Austin, P.O. Box 26991, San Jose, owner of adjacent property, stated that he opposed the District's acquisition of the Cullen property and that he and his wife wished to purchase the property, and that he had offered a higher purchase price for the property. Linda Austin stated that she and Mr. Austin wished to have a buffer between their home and public trails. Motion: K. Duffy moved that the Board adopt Resolution 92-41, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager or Assistant General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve - Lands of Cullen et al. ) . N. Hanko seconded the motion. The motion passed 6 to 0. Motion: K. Duffy moved that the Board tentatively adopt the Preliminary Use and Management Plan recommendations Meeting 92-20 Page 3 contained in the report, including naming the property as an addition to the Cathedral Oaks Area of Sierra Azul Open Space Preserve, and indicate its intention to withhold the property from dedication as public open space at this time. N. Hanko seconded the motion. The motion passed 6 to 0. B. Gift Policies (Report R-92-94) C. Bruins stated that staff met with representatives of Peninsula Open Space Trust (POST) and prepared draft gift recognition guidelines and that POST was interested in developing a cooperative gifts program. She stated that several donors' requests were awaiting the Board's decision determining procedures and policies for memorials and gifts. Christy Holloway, member of POST's board of directors, and Audrey Rust, POST executive director, discussed POST's interest in developing a cooperative gifts program with the District. Discussion focused on seeking alternatives to the placement of benches, and on a proposal to work cooperatively with POST to develop a program for memorial and commemorative gift giving, as well as to jointly develop mechanisms for enabling the public to distinguish clearly between POST and the District. R. McKibbin appointed N. Hanko, B. Crowder, and G. Babbitt to the Gift Policy Committee to work with staff and POST. Motion: B. Crowder moved that the Board approve the charge to the Gift Policy Committee to revise existing site naming and gift recognition policies, propose new policies for Board adoption, and work with POST in developing mechanisms to recognize gifts to MROSD as separate from gifts to POST. G. Babbitt seconded the motion. The motion passed 6 to 0. C. Agreement with City of Mountain View to Provide Dispatch Services (Report R-92-83) J. Escobar reviewed the details of the proposed agreement with City of Mountain View and an estimate of related costs. Motion: N. Hanko moved that the Board authorize the general manager to enter into an agreement with the City of Mountain View to provide the District's twenty-four hour radio dispatch services and authorize the general manager to approve expenditures for radio system start- up costs of approximately $21, 000. T. Henshaw seconded the motion. The motion passed 6 to 0. D. Proposed Building Demolition at the Former White et al. Property 7 in the Cathedral Oaks Area of Sierra Azul Open Space Preserve (Report R-92-98) Motion: N. Hanko moved that the Board authorize staff to Meeting 92-20 Page 4 proceed with the demolition of the main house and surrounding buildings at the former White et al. property in the Cathedral Oaks Area of Sierra Azul Open Space Preserve. T. Henshaw seconded the motion. The motion passed 6 to 0. E. Budget for Architect's Fees for 330 Distel Remodel (Report R-92- 97) C. Britton stated that the need for the increase in fees for architectural services was due largely to the need for on-site supervision by the project architects when the new contractor took over the project after ROMA Construction Corporation's financial failure. He said that most of the money would be part of the claim against the bonding company. Motion: K. Duffy moved that the Board approve an increase of $25, 000 in the fees for architectural services. B. Crowder seconded the motion. The motion passed 6 to 0. VII. INFORMATIONAL REPORTS N. Hanko introduced Wim DeWitt, the unopposed candidate for Ward 7 who would assume Richard Bishop's seat in January. C. Britton gave an update on the anticipated impact on the District of the governor's, the senate's and the assembly's state budget proposals. R. Anderson stated that the District's Americans With Disabilities Act (ADA) draft transition plan was complete. The Board requested that the ADA transition plan meetings be publicly noticed. J. Escobar reported two solo bicycle accidents on Alpine Road and lower Stevens Canyon Road. M. Smith gave an update on the 20th Anniversary Committee's plans for a founder's dinner scheduled for November 7 , 1992 at the University Club in Palo Alto. VIII. CLOSED SESSION S. Norton announced that existing litigation matters to be discussed in closed session included M.R.O.S.D vs. Town of Los Gatos, M.R.O.S.D. vs. Vidovich, and M.R.O.S.D. vs. Acronico, and fell under Government Code Sections 54956.9 (a) and (b) . The Board recessed to Closed Session on litigation and personnel matters at 9:58 P.M. IX. ADJOURNMENT The Board reconvened to adjourn the meeting at 10: 30 P.M. Deborah Morvay-Zucker Secretary CORRECTION TO MINUTES OF AUGUST 26, 1992 V. APPROVAL OF MINUTES August 26 , 1992 B. Crowder stated that the spelling "DeWitt" on page 4 should be correctly spelled "de Wit . " N. Hanko stated that Pat Cala ' s residence on page 1 should be corrected to read "Palo Alto. " Motion: B . Crowder moved that the Board approve the minutes of August 26 , 1992. G. Babbitt seconded the motion. The motion passed 7 to 0. I