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HomeMy Public PortalAbout19921014 - Minutes - Board of Directors (BOD) Open Space 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 92-25 REGULAR MEETING BOARD OF DIRECTORS October 14 , 1992 MINUTES I . ROLL CALL President Robert McKibbin called the meeting to order at 7 : 32 P .M. Members Present : Ginny Babbitt , Richard Bishop, Betsy Crowder, Kay Duffv, Teena Henshaw, and Robert McKibbin. Member Absent : Nonette Hanko. Personnel Present : Herbert Grench , Jean Fiddes , John Escobar , Randy Anderson, Malcolm Smith, Stanley Norton, Michael Foster, and Deborah Morvay-Zucker. . II . ORAL COMMUNICATIONS There were no oral communications . III . ADOPTION OF AGENDA H. Grench requested that written communications be added to the agenda and that minutes of September 23 , 1992 be removed from the consent calendar. R. McKibbin stated that the written communication from Winona Mindolovich, dated September 7 , would be addressed following Board Business . R. McKibbin stated that the agenda , as revised, was adopted b Board p y consensus . IV ADOPTION OF CONSENT CALENDAR Motion: G. Babbitt moved that the Board adopt the revised Consent Calendar including Resolution 92-43 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for Entering an Additional Safe Deposit Box, and Revised Claims 92-17 . R . McKibbin seconded the motion . The motion passed 5 to 0 . B . Crowder was absent during the vote. V. APPROVAL OF MINUTES September 23 , 1992 H. Grench stated that page 5 , second paragraph of the minutes of September 23 , 1992 should be corrected to state "C . Britton reported that D. Woods would serve onlv as liaison to the Santa Clara County Trails Advisory Committee. " Open Space . . . for room to breathe - 20th Anniversary - 1972-1992 330 Distel Circle - Los Altos, California 94022-1404 - Phone:415-691-1200 - FAX: 415-691-0485 General Manager:Herbert Grench Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginn Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop Meeting 92-25 Page 2 Motion : R. McKibbin moved that the Board approve the minutes of September 23 , 1992 as corrected . G. Babbitt seconded the motion . The motion passed 5 to 0 . VI . BOARD BUSINESS A. Approval and Implementation of Classification , Salary, and Fringe Benefit Study for District ' s Non-Represented Emplovees .(Report R-92-108 ) J . Fiddes reviewed the purpose of the salary and compensation study prepared by Ralph Andersen & Associates . She stated that Board approval of the recommendations would include approval of the list of agencies for future compensation studies . She presented details of the salary plan implementation recommendations , corresponding to an overall 5. 2% increase in salary costs , and an additional two point competitive labor market adjustment . J. Fiddes detailed the comparative fringe benefit study and stated that the recommendations included the additional payment of premiums by the District for an employee assistance program and long term disability insurance coverage for nonrepresented employees . She stated, in addition, that the recommendations included directing staff to review and present to the Board for consideration the addition of post-retirement medical plan coverage for non-represented employees , with monthly premiums to be paid by the employee, and the approval of an administrative leave program for management employees , subject to review by the Board prior to implementation. R . McKibbin stated that recommendation 3 in the report should be corrected to read , "Implement , retroactive to April 1 , 1992 , the equivalent H. Grench presented additional salary survey background information, stating that the updated classification study was done in conjunction with the implementation of the District ' s staffing reorganization plan approved in March 1992 as part of the Strategic Plan for the ' 90s. He explained the that rangers , open space technicians , and mechanic equipment operator were represented by Local 715 and not included in the study, and that the nonrepresented employees included the staff represented by the employees ' steering committee. He stated that the management team as well as the nonrepresented employees ' steering committee , had been, up to the time of the meeting, exploring placement alternatives that could provide for greatest equity among employees in terms of designated placement within new salary ranges . H. Grench reviewed three specific salary range adjustment alternatives considered by the nonrepresented staff . He stated Meeting 92-25 Page 3 that alternative A was a plan for all individuals to receive a maximum 6 point placement adjustment; alternative B, an employee recommendation, was to adjust all salaries by 60% of the step- to-step placement adjustment; and alter-native C , a Proposal suggested by the employee steering committee, was the equivalent of a 5 point or full step-to-step placement adjustment , whichever was less , for Positions having adjustments of 5 points or less , and for 45% of the step-to-step adjustment for Positions with adjustments higher than 5 points . H. Grench stated that alternative B was thought to be most equitable by the management team and recommended alternative B to the Board for adoption . Discussion followed to clarify further the implementation, labor market adjustment , and cost implications . Motion : R . Bishop moved that the Board amend recommendation number 8 to "Direct staff to review and present to the Board for consideration the establishment of an administrative leave program for management employees . " T. Henshaw seconded the motion . Discussion : H. Grench received Board approval that the proposed plan would be presented to the Budget Committee for discussion prior to making a recommendation to the full Board. The motion to amend passed 5 to 0 , with B. Crowder abstaining . R . Bishop stated that he favored alternative A, previously considered by the Board , equivalent to a step-to-step adjustment with a maximum of 6 . 2% placement because he thought the higher disparities found in the salary study were greater than he thought reasonable , that alternative A placed a maximum adjustment of 6 . 2% on the adjustment with higher salaries and larger disparities , and that alternative A benefitted those employees in the lower salary ranges . The Board discussed the impact of the constraints imposed on the salary adjustments by the current state budget crisis and their decision to keep overall costs not not to exceed $64 , 200 . Harry Hauessler , 1094 Highland Circle , Los Altos , asked to know the number of employees affected by the salary adjustment , and asked if passage of ballot Proposition 166 would affect the District ' s budget . R . McKibbin stated that approximately 25 employees are affected by the salary adjustments , including six field employees and five managers. R . Bishop stated that passage of Proposition 166 would not affect the District ' s budget because the District already provided health insurance plans for its employees . Meeting 92-25 Page 4 Donald Linden , Cupertino, asked for more information about the sample sizes for some of the positions included in the study. J . Fiddes explained that the benchmark comparisons were made with positions in other organizations and how internal relationships were used to establish the salary ranges for other positions , including visitors ' services supervisor and operations manager . K. Duffy stated that the recommended salary adjustments were being made to the ranges , specifically, and that full individual step-to-step salary adjustments were not being implemented at this time . She stated that she supported alternative B , a 60% step-to-step adjustment , as more fair than the other two alternatives . R . Bishop stated that he did not agree with the Budget Committee ' s recommendation . T. Henshaw stated that she thought that the Board would not be able to satisfy everyone without spending more money, an option she was not willing to support . B . Crowder stated that she would abstain from the vote because she had just returned from vacation and had not had time to consider the report . R. McKibbin stated the state budget affecting local , city, and county budgets had to be taken into consideration in the decision to approve salary adjustments . He added that the 6 . 2% salary adjustment already implemented for the represented employees also should be taken into consideration . He stated that he supported alternative B. Motion: K. Duffy moved that the Board approve recommendations 1 , 2 , 4 through 7 , and 8 as amended. R. Bishop seconded the motion . The motion passed 5 to 0 , with B . Crowder abstaining . Motion : K. Duffy moved that the Board amend recommendation 3 to implement alternative B, a straight 60% of the step-to- step adjustment for all positions . T. Henshaw seconded the motion . R. Bishop opposed the motion . The motion passed on the following vote: Ayes : G. Babbitt, K. Duffy, T. Henshaw, and R. McKibbin. No: R. Bishop. Abstain: B. Crowder. Meeting 92-25 Page 5 Motion : K. Duffy moved that the Board approve alternative 3 salary adjustment as amended . T. Henshaw seconded the motion . The motion passed 4 to 0 on the following vote: Ayes : G. Babbitt , K. Duffy, T. Henshaw , and R . McKibbin . No: R . Bishop. Abstain : B. Crowder. B . Revision of District ' s Rules of Procedure (Report R-92-107) J . Fiddes stated that the Rules of Procedure required admendment to reflect changes in procedure instituted by the Board ' s approval of streamlining procedures in March 1992 . Motion : K. Duffy moved that the Board adopt Resolution 92-44 , a Resolution of the Board of Directors of the Midpeninsula Regional. Open Space District Amending Rules of Procedure . T. Henshaw seconded the motion . The motion passed 6 to 0 . VTI . WRITTEN COMMUNICATION In consideration of the written communication dated September 7 , 1,992 from Winona Mindolovich , 2217 Armada Way, San Mateo, T. Henshaw requested that the Dog Committee be asked to meetwithin four months to recommend a permanent dog policy. R . McKibbin stated that he will work with the Dog Committee either to finalize the current Policy or to recommend changes . K. Duffy stated that although she did not think dogs should be allowed everywhere on the preserves she hoped that the Policy would allow responsible pet owners to enjoy more of the District ' s open space preserves . R . McKibbin stated that the response to the written communication was approved by Board consensus . VIIT . INFORMATIONAL REPORTS G. Babbitt reported participating in the 20-mile Stevens Canyon hike on Sunday, October 11 , one of the 20th Anniversary events . She stated that during the full day hike the 1.5 participants encountered about 56 bicyclists , of which the hikers noted , two riders on Canyon Trail and seven downhill riders on Grizzly Flat were very inconsiderate of the hikers . Meeting 92-25 Page 6 R . McKibbin stated that , with Board consensus , he would replace K. Duffy on the Budget Committee . No one objected to his appointment . H. Grench announced that the San Mateo County Council of Cities would hold a Legislators ' Breakfast on Saturday, November 21 . T. Henshaw stated that she would attend the breakfast as the Board ' s representative . H. Grench stated that the 2020 Task Force Joint Implementation committee held its final meeting October 13 and that the Santa Clara County Open Space Authority would be officially formed as of February 1 , 1993 . He stated that the Santa Clara County Board of Supervisors and the City of San Jose would make the agency appointments to the governing board . J. Escobar reported on two solo bicycle accidents on Purissima Creek Trail and Saratoga Gap Trail . He also stated that on October 17 there would be guided hikes on the Los Trancos Open Space Preserve fault trail . R . Anderson reported that the Americans with Disabilities Act , steering committee met on September 30 and would meet again on October 20 . He stated that he and B . Crowder visited Thornewood Open Space Preserve . J. Fiddes stated that applications for the Ward 1 vacancy were available and that several applications had been sent out . She stated that the deadline was November 4 , 5: 00 P .M. at the District office . J. Fiddes discussed some paper saving recommendations and asked the Board to consider various options for discussion at the next Board meeting . M. Smith reported on the 20th Anniversary Committee ' s activity related to upcoming events . Ix. CLOSED SESSION H. Grench announced that land negotiations to be discussed were Santa Clara County assessor ' s parcel numbers 558-01-023 and 562-03- 001 , owner General Convention of New Jerusalem , negotiated with Edwin Capon; Santa Clara County assessor ' s parcel number 562-06-011 , owner Linda Johnson et al . , negotiated with Gary Beck; Santa Clara County assessor ' s parcel number 558-34-005, owner Kathy Lyles , negotiated with Jim Lyles ; and San Mateo County assessor ' s parcel number 078-150-040 , owner Sal Pantano, negotiated with Sal Pantano. S . Norton announced that the litigation matter to be discussed in Closed Session , M. R .O. S .D vs . Town of Los Gatos fell under Government Code Sections 54956 . 9 (a) . The Board recessed to Closed Meeting 92-25 Page 7 Session on litigation and land acquisition matters at 9 : 20 P .M. X. ADJOURNMENT The Board reconvened to adjourn the meeting at 11 : 45 P.M. Deborah Morvay-Zucker Secretary Claims No. 92-18 MeetY 2-26 Date: _ .c. 28, 1992 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Name Description ------------------------------------------------ ----------------- 3296 125.00 Acme & Sons Sanitation, Inc. Sanitation Services 3297 25.00 Asbestest, inc. Asbestos Test 3298 22 , 826 .96 AT&T. Equipment Agreement 3299 2 , 184.49 Birnie Lumber Building Supplies 3300 20.00 City of Brisbane Legislators' Meeting 3301 1 .402 .50 Building Abatement Analytics Asbestos Survey 3302 160. 00 California Park & Recreation Membership & Society, inc. Advertisement 3303 293 .30 California Solvent Recycling Corp. Hazardous Waste Removal 3304 209.90 California Water Service Water Service 3305 220 .00 Cline & Associates Lights & Locks-330 Distel 3306 51 .43 Consolidated Electrical Building Supplies Distributors 3307 577 .50 William Cotton & Associates Engineering Services 3308 214 . 78 Crest Copies B1 elines & Copying 3309 310.34 Alice Cu mings Pi nt Symposium 3310 1 . 816. 65 Design MASS D sign, Typeset, Produce Fact Sheet. Newsletters 3311 2 .376.00 Divine Cater 8 Staff Recognition Event 3312 100.00 Jean Fiddes Reimbursement--Staff Recognition Event 3313 4 . 64 Foster Brothers � Keys 3314 137 .99 Goodco Press �' Business Cards 3315 218. 00 Herbert Grench Travel Expenses-Sacramento 3316 55. 65 Heritage Arts Volunteer Publications 3317 100 .00 La Honda Vista water Co. Water Service x 33i3 317 . 42 Langley Hill Quarry Building Supplies 3319 45 .00 Brian Malone Reimbursement--Workshop 3320 37, 810. 00 S.Y. McClanahan Co. , Inc. Tree Surgery 3321 211 .09 McGrath RentCorp Temporary Office Building Rental 3322 130. 00 Metro Publishing, Inc. egal Ad--Ward 1 Vacancy 3323 640.00 National Interpreters Workshop C ference Registrations 3324 341 .50 Orchard Supply Hardware Fiel Supplies 3325 53 .96 * Pacific Aerial Surveys Aerial Photo Enlargement 3326 1 , 126 . 06 Page & Turnbull , Inc. Architectural Service--Picchetti 3327 49 . 10 Loro Paterson Reimbursement--Field Supplies 3328 2 , 152. 14 Pacific Gas & Electric Electrical & Gas Service 3329 19.49 Peninsula Community Newspapers Subscription 3330 607 . 79 PIP Printing Printing 3331 159 . 17Pitney Bowes Credit Corp. Postage Machine 3332 5 . 757 .G0 Plan Construction Co. Picchetti Barn Restoration 3333 29. 25 Rayne Water Conditioning Water Service 3334 235. 77 Rich's Tire Service Vehicle Expense 3335 349 . 41 Roy' s Repair Service Vehicle Expense 3336 425 . 60 Cou nty y of San Mateo Plan Check--Building Department 3337 2 ,452 . 41 Scriber Graphics Newsletter Printing 3338 669. 94 Signs of the Times Signs 3339 690. 24 Smith Equipment Tractor Parts 3340 5, 291 .05 The Steinberg r•i bar„g Group Architectural Services 33.1i 947 . 19 Teater & Etc. Artwork 3342 19.58 United Parcel Service Delivery Service 3343 381 . 56 Value Business Products Office Supplies 3344 77.94 West Coast Rebar Co. Building Supplies 33a5 -- �. 1 21 6.JJ - Whitmore , Johnson & Bolanos Legal Services Emergency check issued on Oct. 20 1992