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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 92-25
REGULAR MEETING
BOARD OF DIRECTORS
October 14 , 1992
MINUTES
I . ROLL CALL
President Robert McKibbin called the meeting to order at 7 : 32 P .M.
Members Present : Ginny Babbitt , Richard Bishop, Betsy Crowder, Kay
Duffv, Teena Henshaw, and Robert McKibbin.
Member Absent : Nonette Hanko.
Personnel Present : Herbert Grench , Jean Fiddes , John Escobar , Randy
Anderson, Malcolm Smith, Stanley Norton, Michael Foster, and Deborah
Morvay-Zucker. .
II . ORAL COMMUNICATIONS
There were no oral communications .
III . ADOPTION OF AGENDA
H. Grench requested that written communications be added to the agenda
and that minutes of September 23 , 1992 be removed from the consent
calendar. R. McKibbin stated that the written communication from
Winona Mindolovich, dated September 7 , would be addressed following
Board Business . R. McKibbin stated that the agenda , as revised, was
adopted b Board p y consensus .
IV ADOPTION OF CONSENT CALENDAR
Motion: G. Babbitt moved that the Board adopt the revised
Consent Calendar including Resolution 92-43 , a
Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Establishing
Signatories for Entering an Additional Safe Deposit
Box, and Revised Claims 92-17 . R . McKibbin seconded
the motion . The motion passed 5 to 0 . B . Crowder was
absent during the vote.
V. APPROVAL OF MINUTES
September 23 , 1992
H. Grench stated that page 5 , second paragraph of the minutes of
September 23 , 1992 should be corrected to state "C . Britton reported
that D. Woods would serve onlv as liaison to the Santa Clara County
Trails Advisory Committee. "
Open Space . . . for room to breathe - 20th Anniversary - 1972-1992
330 Distel Circle - Los Altos, California 94022-1404 - Phone:415-691-1200 - FAX: 415-691-0485
General Manager:Herbert Grench Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginn Babbitt,Nonette Hanko,Betsy Crowder,Richard Bishop
Meeting 92-25 Page 2
Motion : R. McKibbin moved that the Board approve the minutes of
September 23 , 1992 as corrected . G. Babbitt seconded the
motion . The motion passed 5 to 0 .
VI . BOARD BUSINESS
A. Approval and Implementation of Classification , Salary, and
Fringe Benefit Study for District ' s Non-Represented Emplovees
.(Report R-92-108 )
J . Fiddes reviewed the purpose of the salary and compensation
study prepared by Ralph Andersen & Associates . She stated that
Board approval of the recommendations would include approval of
the list of agencies for future compensation studies . She
presented details of the salary plan implementation
recommendations , corresponding to an overall 5. 2% increase in
salary costs , and an additional two point competitive labor
market adjustment . J. Fiddes detailed the comparative fringe
benefit study and stated that the recommendations included the
additional payment of premiums by the District for an employee
assistance program and long term disability insurance coverage
for nonrepresented employees . She stated, in addition, that the
recommendations included directing staff to review and present
to the Board for consideration the addition of post-retirement
medical plan coverage for non-represented employees , with
monthly premiums to be paid by the employee, and the approval of
an administrative leave program for management employees ,
subject to review by the Board prior to implementation.
R . McKibbin stated that recommendation 3 in the report should be
corrected to read , "Implement , retroactive to April 1 , 1992 , the
equivalent
H. Grench presented additional salary survey background
information, stating that the updated classification study was
done in conjunction with the implementation of the District ' s
staffing reorganization plan approved in March 1992 as part of
the Strategic Plan for the ' 90s. He explained the that rangers ,
open space technicians , and mechanic equipment operator were
represented by Local 715 and not included in the study, and that
the nonrepresented employees included the staff represented by
the employees ' steering committee. He stated that the
management team as well as the nonrepresented employees '
steering committee , had been, up to the time of the meeting,
exploring placement alternatives that could provide for greatest
equity among employees in terms of designated placement within
new salary ranges .
H. Grench reviewed three specific salary range adjustment
alternatives considered by the nonrepresented staff . He stated
Meeting 92-25 Page 3
that alternative A was a plan for all individuals to receive a
maximum 6 point placement adjustment; alternative B, an employee
recommendation, was to adjust all salaries by 60% of the step-
to-step placement adjustment; and alter-native C , a Proposal
suggested by the employee steering committee, was the equivalent
of a 5 point or full step-to-step placement adjustment ,
whichever was less , for Positions having adjustments of 5 points
or less , and for 45% of the step-to-step adjustment for
Positions with adjustments higher than 5 points .
H. Grench stated that alternative B was thought to be most
equitable by the management team and recommended alternative B
to the Board for adoption . Discussion followed to clarify
further the implementation, labor market adjustment , and cost
implications .
Motion : R . Bishop moved that the Board amend recommendation
number 8 to "Direct staff to review and present to the
Board for consideration the establishment of an
administrative leave program for management employees . "
T. Henshaw seconded the motion .
Discussion : H. Grench received Board approval that the
proposed plan would be presented to the Budget
Committee for discussion prior to making a
recommendation to the full Board. The motion to amend
passed 5 to 0 , with B. Crowder abstaining .
R . Bishop stated that he favored alternative A, previously
considered by the Board , equivalent to a step-to-step adjustment
with a maximum of 6 . 2% placement because he thought the higher
disparities found in the salary study were greater than he
thought reasonable , that alternative A placed a maximum
adjustment of 6 . 2% on the adjustment with higher salaries and
larger disparities , and that alternative A benefitted those
employees in the lower salary ranges . The Board discussed the
impact of the constraints imposed on the salary adjustments by
the current state budget crisis and their decision to keep
overall costs not not to exceed $64 , 200 .
Harry Hauessler , 1094 Highland Circle , Los Altos , asked to know
the number of employees affected by the salary adjustment , and
asked if passage of ballot Proposition 166 would affect the
District ' s budget . R . McKibbin stated that approximately 25
employees are affected by the salary adjustments , including six
field employees and five managers. R . Bishop stated that
passage of Proposition 166 would not affect the District ' s
budget because the District already provided health insurance
plans for its employees .
Meeting 92-25 Page 4
Donald Linden , Cupertino, asked for more information about the
sample sizes for some of the positions included in the study.
J . Fiddes explained that the benchmark comparisons were made
with positions in other organizations and how internal
relationships were used to establish the salary ranges for other
positions , including visitors ' services supervisor and
operations manager .
K. Duffy stated that the recommended salary adjustments were
being made to the ranges , specifically, and that full individual
step-to-step salary adjustments were not being implemented at
this time . She stated that she supported alternative B , a 60%
step-to-step adjustment , as more fair than the other two
alternatives .
R . Bishop stated that he did not agree with the Budget
Committee ' s recommendation .
T. Henshaw stated that she thought that the Board would not be
able to satisfy everyone without spending more money, an option
she was not willing to support .
B . Crowder stated that she would abstain from the vote because
she had just returned from vacation and had not had time to
consider the report .
R. McKibbin stated the state budget affecting local , city, and
county budgets had to be taken into consideration in the
decision to approve salary adjustments . He added that the 6 . 2%
salary adjustment already implemented for the represented
employees also should be taken into consideration . He stated
that he supported alternative B.
Motion: K. Duffy moved that the Board approve recommendations
1 , 2 , 4 through 7 , and 8 as amended. R. Bishop seconded
the motion . The motion passed 5 to 0 , with B . Crowder
abstaining .
Motion : K. Duffy moved that the Board amend recommendation 3 to
implement alternative B, a straight 60% of the step-to-
step adjustment for all positions . T. Henshaw seconded
the motion . R. Bishop opposed the motion . The motion
passed on the following vote:
Ayes : G. Babbitt, K. Duffy, T. Henshaw, and R.
McKibbin.
No: R. Bishop.
Abstain: B. Crowder.
Meeting 92-25 Page 5
Motion : K. Duffy moved that the Board approve alternative 3
salary adjustment as amended . T. Henshaw seconded the
motion . The motion passed 4 to 0 on the following
vote:
Ayes : G. Babbitt , K. Duffy, T. Henshaw , and R .
McKibbin .
No: R . Bishop.
Abstain : B. Crowder.
B . Revision of District ' s Rules of Procedure (Report R-92-107)
J . Fiddes stated that the Rules of Procedure required admendment
to reflect changes in procedure instituted by the Board ' s
approval of streamlining procedures in March 1992 .
Motion : K. Duffy moved that the Board adopt Resolution 92-44 , a
Resolution of the Board of Directors of the
Midpeninsula Regional. Open Space District Amending
Rules of Procedure . T. Henshaw seconded the motion .
The motion passed 6 to 0 .
VTI . WRITTEN COMMUNICATION
In consideration of the written communication dated September 7 ,
1,992 from Winona Mindolovich , 2217 Armada Way, San Mateo, T. Henshaw
requested that the Dog Committee be asked to meetwithin four months
to recommend a permanent dog policy. R . McKibbin stated that he
will work with the Dog Committee either to finalize the current
Policy or to recommend changes .
K. Duffy stated that although she did not think dogs should be
allowed everywhere on the preserves she hoped that the Policy would
allow responsible pet owners to enjoy more of the District ' s open
space preserves . R . McKibbin stated that the response to the
written communication was approved by Board consensus .
VIIT . INFORMATIONAL REPORTS
G. Babbitt reported participating in the 20-mile Stevens Canyon hike
on Sunday, October 11 , one of the 20th Anniversary events . She
stated that during the full day hike the 1.5 participants encountered
about 56 bicyclists , of which the hikers noted , two riders on Canyon
Trail and seven downhill riders on Grizzly Flat were very
inconsiderate of the hikers .
Meeting 92-25 Page 6
R . McKibbin stated that , with Board consensus , he would replace K.
Duffy on the Budget Committee . No one objected to his appointment .
H. Grench announced that the San Mateo County Council of Cities
would hold a Legislators ' Breakfast on Saturday, November 21 . T.
Henshaw stated that she would attend the breakfast as the Board ' s
representative .
H. Grench stated that the 2020 Task Force Joint Implementation
committee held its final meeting October 13 and that the Santa Clara
County Open Space Authority would be officially formed as of
February 1 , 1993 . He stated that the Santa Clara County Board of
Supervisors and the City of San Jose would make the agency
appointments to the governing board .
J. Escobar reported on two solo bicycle accidents on Purissima Creek
Trail and Saratoga Gap Trail . He also stated that on October 17
there would be guided hikes on the Los Trancos Open Space Preserve
fault trail .
R . Anderson reported that the Americans with Disabilities Act ,
steering committee met on September 30 and would meet again on
October 20 . He stated that he and B . Crowder visited Thornewood
Open Space Preserve .
J. Fiddes stated that applications for the Ward 1 vacancy were
available and that several applications had been sent out . She
stated that the deadline was November 4 , 5: 00 P .M. at the District
office .
J. Fiddes discussed some paper saving recommendations and asked the
Board to consider various options for discussion at the next Board
meeting .
M. Smith reported on the 20th Anniversary Committee ' s activity
related to upcoming events .
Ix. CLOSED SESSION
H. Grench announced that land negotiations to be discussed were
Santa Clara County assessor ' s parcel numbers 558-01-023 and 562-03-
001 , owner General Convention of New Jerusalem , negotiated with
Edwin Capon; Santa Clara County assessor ' s parcel number 562-06-011 ,
owner Linda Johnson et al . , negotiated with Gary Beck; Santa Clara
County assessor ' s parcel number 558-34-005, owner Kathy Lyles ,
negotiated with Jim Lyles ; and San Mateo County assessor ' s parcel
number 078-150-040 , owner Sal Pantano, negotiated with Sal Pantano.
S . Norton announced that the litigation matter to be discussed in
Closed Session , M. R .O. S .D vs . Town of Los Gatos fell under
Government Code Sections 54956 . 9 (a) . The Board recessed to Closed
Meeting 92-25 Page 7
Session on litigation and land acquisition matters at 9 : 20 P .M.
X. ADJOURNMENT
The Board reconvened to adjourn the meeting at 11 : 45 P.M.
Deborah Morvay-Zucker
Secretary
Claims No. 92-18
MeetY 2-26
Date: _ .c. 28, 1992
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Name Description
------------------------------------------------
-----------------
3296 125.00 Acme & Sons Sanitation, Inc. Sanitation Services
3297 25.00 Asbestest, inc.
Asbestos Test
3298 22 , 826 .96 AT&T. Equipment Agreement
3299 2 , 184.49 Birnie Lumber Building Supplies
3300 20.00 City of Brisbane Legislators' Meeting
3301 1 .402 .50 Building Abatement Analytics Asbestos Survey
3302 160. 00 California Park & Recreation Membership &
Society, inc. Advertisement
3303 293 .30 California Solvent Recycling Corp. Hazardous Waste Removal
3304 209.90 California Water Service Water Service
3305 220 .00 Cline & Associates Lights & Locks-330 Distel
3306 51 .43 Consolidated Electrical Building Supplies
Distributors
3307 577 .50 William Cotton & Associates Engineering Services
3308 214 . 78 Crest Copies B1 elines & Copying
3309 310.34 Alice Cu mings Pi nt Symposium
3310 1 . 816. 65 Design MASS D sign, Typeset, Produce Fact Sheet.
Newsletters
3311 2 .376.00 Divine Cater 8 Staff Recognition Event
3312 100.00 Jean Fiddes Reimbursement--Staff Recognition Event
3313 4 . 64 Foster Brothers
� Keys
3314 137 .99 Goodco Press
�' Business Cards
3315 218. 00 Herbert Grench Travel Expenses-Sacramento
3316 55. 65 Heritage Arts Volunteer Publications
3317 100 .00 La Honda Vista water Co. Water Service x
33i3 317 . 42 Langley Hill Quarry Building Supplies
3319 45 .00 Brian Malone Reimbursement--Workshop
3320 37, 810. 00 S.Y. McClanahan Co. , Inc. Tree Surgery
3321 211 .09 McGrath RentCorp Temporary Office Building Rental
3322 130. 00 Metro Publishing, Inc. egal Ad--Ward 1 Vacancy
3323 640.00 National Interpreters Workshop C ference Registrations
3324 341 .50 Orchard Supply Hardware Fiel Supplies
3325 53 .96 * Pacific Aerial Surveys Aerial Photo Enlargement
3326 1 , 126 . 06 Page & Turnbull , Inc. Architectural Service--Picchetti
3327 49 . 10 Loro Paterson Reimbursement--Field Supplies
3328 2 , 152. 14 Pacific Gas & Electric Electrical & Gas Service
3329 19.49 Peninsula Community Newspapers Subscription
3330 607 . 79 PIP Printing Printing
3331 159 . 17Pitney Bowes Credit Corp. Postage Machine
3332 5 . 757 .G0 Plan Construction Co. Picchetti Barn Restoration
3333 29. 25 Rayne Water Conditioning Water Service
3334 235. 77 Rich's Tire Service Vehicle Expense
3335 349 . 41 Roy' s Repair Service Vehicle Expense
3336 425 . 60 Cou
nty
y of San Mateo Plan Check--Building Department
3337 2 ,452 . 41 Scriber Graphics Newsletter Printing
3338 669. 94 Signs of the Times Signs
3339 690. 24 Smith Equipment Tractor Parts
3340 5, 291 .05 The Steinberg r•i bar„g Group Architectural Services
33.1i 947 . 19 Teater & Etc. Artwork
3342 19.58 United Parcel Service Delivery Service
3343 381 . 56 Value Business Products Office Supplies
3344
77.94 West Coast Rebar Co. Building Supplies
33a5 -- �.
1 21 6.JJ
- Whitmore , Johnson & Bolanos Legal Services
Emergency check issued on Oct. 20 1992