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Home My Public Portal About11-19-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, NOVEMBER 19, 2009 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, November 19, 2009, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Director of Information Technology Doug Goss, Director of Metropolitan Development Tony Foster, Captain Terry Hopkins, Executive Director of Center City Richmond Corp. Renee Oldham, Steve Terzini and Megan Oldham. The following business was conducted: CALL TO ORDER Lawson called the meeting to order and noted for the minutes that two board members and legal counsel were present. APPROVAL OF MINUTES Lawson made a request to the board to approve the minutes for the November 12, 2009 meeting. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Lawson made a request to the board to approve the claims for payment for November 20, 2009 in the amount of $169,290.17. She explained of that total $63,880.66 was paid to Richmond Power & Light for Street Lights; $17,708.45 to Pro Lawn Care for rehabilitation of the infrastructure and $17,546.00 was paid to Bowlin Construction for the Paved Side Ditch Project. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. RECOMMENDATION FOR PROFESSIONAL SERVICES A. Lawson brought to the board a request that was presented by Information Technology Director Doug Goss for the recommendation of the Telecommunications Audit to go to Communications Consulting Services Inc. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes November 19, 2009 Page 2 of 3 BID AWARDS Lawson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster to award the bid for the Demolition of the old Gas building, located at 16 East Main Street to Mike Delucio & Son in the amount of $12,280.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. ENCROACHMENTS A. Lawson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster and Executive Director of Center City Richmond Corp. Renee Oldham for the approval of an Encroachment permit for the placement of Christmas Trees along East Main Street in Uptown Richmond in the vegetation areas between the curb and sidewalk in various locations. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. OLD FASHION CHRISTMAS FESTIVAL A. Lawson brought to the board a request that was presented by Captain Terry Hopkins and Steve Terzini for the approval of the Christmas Carriage Rides route and signage for the Old Fashion Christmas Festival that is to be held on Tuesdays, December 1, 8, 15 and 22 from 5:00 PM to 9:00 PM and on Saturdays, December 12 and 19 from 3:00 to 7:00 PM. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. STREET CLOSURES A. Lawson brought to the board a request that was presented by Captain Terry Hopkins and Executive Director of Center City Richmond Corp. Renee Oldham for the closure of the 800 block of East Main Street on Friday, December 4, 2009 from 3:00 PM to the completion of the parade for a Pre - Parade Concert. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Lawson brought to the board a request that was presented by Captain Terry Hopkins for the closure of the 1st block of North 6th Street on Friday, December 4, 2009 beginning at 5:30 PM and ending approximately 7:00 PM for the staging of the parade. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Lawson brought to the board a request that was presented by Captain Terry Hopkins for the closure of the 500 block through the 1000 block of East Main Street on Friday, December 4, 2009 from 6:00 PM to the completion of the parade. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes November 19, 2009 Page 3 of 3 BID OPENINGS A. Lawson brought to the board a bid opening for gasoline and fuel for 2010. There was one bid submitted by Harvest Land Co -op Inc. She explained to the board that it would be taken under advisement. ANNOUNCENTS A. Lawson announced to the board that there would me no Board of Public Works and Safety meeting the week of December 21, 2009 and the final meeting of the year will be held on Tuesday, December 29, 2009 at 5:00 PM. B. Lawson took this time to tell the board that Assistant City Attorney Kim Vessels had an announcement. Vessels told the board that on December 10, 2009 after the regular Board of Works and Safety meeting there would be a hearing on a Fire Department issue. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Dian Lawson Dian Lawson, Vice President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk