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Home My Public Portal About19921118 - Minutes - Board of Directors (BOD) w c SpaceOpen MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 92-30 SPECIAL MEETING BOARD OF DIRECTORS November 18 1992 MINUTES I . ROLL CALL President R. McKibbin called the meeting to order at 7 : 34 P.M. Members Present : Robert McKibbin, Nonette Hanko, Richard Bishop, Teena Henshaw, Ginny Babbitt , and Betsy Crowder. Peter Siemens took his seat as Director for Ward 1 later in the meeting. Personnel Present : Herbert Grench , Michael Foster. , Jean Fiddes , and C. Britton, IT . ORAL COMMUNICATIONS There were no oral communications . III . ADOPTION OF AGENDA H. Grench requested the addition of a third resolution, appointing bond counsel and underwriter in connection with the issuance of the 1992 promissory notes . R. McKibbin stated that the agenda as amended was adopted by Board consensus. IV. ADOPTION OF CONSENT CALENDAR B. Crowder requested the removal of the October 28 , 1992 minutes and written communications from the consent calendar. Motion: G. Babbitt moved that the Board adopt the remaining items on the consent calendar, including the minutes of November 4 and November 9, 1992 ; Resolution 92-59 , a resolution commending the Monterey Peninsula Regional. Park District on its 20th Anniversary; and Revised Claims No. 92-20 . T. Henshaw seconded the motion. The motion passed 6 to 0. V. APPROVAL OF MINUTES October 28 1992 B. Crowder requested that her informational report on page four be corrected to state that she and Jay Thorwaldsen had hiked on El Corte de Madera Open Space Preserve and visited Jim Warren ' s home and 40-acre property. Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle Los Altos, California 94022-1404 • Phone: 415-691-1200 - FAX: 415-691-0485 I$ General A9arwger:Herbert Grench Board of O rectors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette I anko,Betsy Crowder,Richard Bishop Meeting 92-30 Page 2 Motion: B. Crowder moved that the Board adopt the minutes of October 28 , 1992 as corrected. G. Babbitt seconded the motion. The motion passed 6 to 0. VT . WRITTEN COMMUNICATIONS B. Crowder requested that the last paragraph of the draft response letter to Marilyn Walter, 20 Coyote Hill , Portola Valley be amended to state that her comments regarding trail width will be considered at the next Trail Use Committee meeting. Motion: B. Crowder moved that the Board approve the revised response letter to Marilyn Walter. G. Babbitt seconded the motion. The motion passed 6 to 0. VII . BOARD BUSINESS A. Final Interviews of Applicants for the Position of Director Ward I (Report R-92-119) J. Fiddes reviewed the procedure to be followed in the final interview process . H. Grench requested that the Board interrupt the final interview process at an appropriate point to consider the note issue agenda item since representatives for the bond counsel and underwriter were planning to arrive at 8 : 45 P.M. The order for Board questioning of the finalists as determined by a random drawing was: 1 . Peter Siemens 2. Richard Gaines 3. Jan Garrod 4 . Robert Levy 5. Stan Bogosian Each candidate was questioned by Directors for twenty minutes. Following the random drawing to determine the order of the finalists ' summary statements, the Board considered the note issue agenda item. B. Issuance of 1992 Promissory Notes (Report R-92-121) M. Foster introduced Antonia Dolar of Orrick, Herrington & Sutcliffe, the bond counsel for the note issue and Douglas Charchenko of Prudential Securities, Inc. , the underwriter for the note issue. M. Foster reported that the proceeds of the $8 million of twenty year notes will be used for the final payment for the Vidovich property. A. Dolar stated that she had delivered earlier in the evening to the District Clerk the final note issues resolutions, adding that Resolution 92-56 (page 6) included the maturity dates and principal amount figures for the note issue. She said -- ------------------ Meeting 92-30 Page 3 that the principal breakdown had not been available previously. D. Charchenko stated that Prudential Securities , Inc. had agreed to the principal amounts shown. A. Dolar also advised the Board that minor revisions might be made in the preliminary official statement prior to the actual printing of the document. Motion: B. Crowder moved that the Board adopt Resolution 92-55, a Resolution of the Board of Directors of the Midpeninsula, Regional Open Space District Appointing Bond Counsel and Underwriter in Connection with the Issuance of $8, 000 , 000 Principal Amount of Midpeninsula Regional Open Space District 1992 Promissory Notes. T. Henshaw seconded the motion. The motion passed 6 to 0. Motion: T. Henshaw moved that the Board adopt Resolution 92-56 , a Resolution of the Board of Directors of the Midpeninsula, Regional Open Space District Authorizing Issuance of $8 , 000, 000 Principal Amount of Midpeninsula, Regional Open Space District 1992 Promissory Notes and Providing for the Form, Execution and Repayment of Said Notes. B. Crowder seconded the motion. The motion passed 6 to 0. Motion: T. Henshaw moved that the Board adopt Resolution 92-57 , a Resolution of the Board of Directors of the Midpeninsula, Regional Open Space District Authorizing the Execution and Delivery of a Purchase Contract Relating to $8 ,000, 000 Principal Amount of Midpeninsula, Regional Open Space District 1992 Promissory Notes and Approving the Preliminary Official Statement and the Official Statement and Other Documents Relating to Said Note. B. Crowder seconded the motion. The motion passed 6 to 0. The Board recessed for a break at 9 : 30 P.M. and the meeting reconvened at 9: 50 P.M. C . Final Interviews of Applicants for the Position of Director Ward 1 (Continued) The order of summary statements was : 1 . Jan Garrod 2. Robert Levy 3. Stan Bogosian 4. Peter Siemens 5. Richard Gaines ------------- Meeting 92-30 Page 4 The results of the voting to select the Director of Ward 1 were: Jan Garrod - 1 vote and Peter Siemens - 5 votes; applicants Bogosian, Gaines, and Levy did not receive any votes. The District Clerk announced Peter Siemens as the winner of the balloting. Motion: N. Hanko moved that the Board adopt Resolution 92-58, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Appointing Ward 1 Director. B. Crowder seconded the motion. The motion passed 6 to 0. The District Clerk administered the oath of office for the new Director. Director Siemens took his seat with the Board. VIII . INFORMATIONAL REPORTS H. Grench reported that there would be a bond retirement ceremony hosted by the City of San Carlos on Saturday, January 30, 1992 at 10:00 A.M. at Pulgas Ridge Open Space Preserve. He said that the District had received a letter from Fran Brigmann, General Manager, Marin County Open Space District thanking the District for the resolution honoring the Marin district on its 20th anniversary. He stated that the District and Peninsula Open Space Trust (POST) were in the process of formulating projects to submit for the proposed Planning and Conservation League (PCL) bond act measure and that the District had received a $150, 000 check from the Menlo Park Redevelopment Agency. H. Grench reported that the Town of Los Gatos had approved the agreement with the Los Gatos Redevelopment Agency that had been approved by the Board. He read notes he had received from Robert Beckus , former District lobbyist in Sacramento, and Ann Warren-Smith of Hidden Villa expressing congratulations on the District ' s 20th anniversary. H. Grench reported on the meeting of the Bay Area Open Space Council he and M. Smith had attended earlier in the day, noting that the council would be sponsoring a seminar on the Intermodal Surface Transportation and Efficiency Act (ISTEA) in December. H. Grench showed a video tape of the six-minute presentation on the District prepared by Palo Alto' s Cable Co-op that had aired on Channel 6. N. Hanko reported that she would be addressing the South Skyline Association on Thursday, November 19 and stated that the Gifts Policy Committee will present its first recommendation to the Board at the December 9 regular meeting. G. Babbitt said that the Budget Committee would be meeting again on Monday, November 23. Meeting 92-30 Page 5 B. Crowder reported assemblyman Ted Lempert had not been able to join her and director-elect de Wit on a hike they had arranged for earlier in the day due to illness. R. McKibbin stated that the Trail Use Committee would meet again on November 30 and that the committee hoped to present its recommendations to the Board in December. R. Bishop said that be had met and talked with newly elected San Mateo County supervisor Ruben Barrales and would be willing to meet with supervisor Barrales on the District ' s behalf even after R. Bishop left the Board. C . Britton reported on the meeting be, R. Andersen, and A. Cummings attended with staff from the City and County of San Francisco Water Department regarding watershed area planning, and on his meeting with Donna Logan of Santa Clara County Parks and Recreation Department regarding the department ' s land priority planning matrix. Ix. CLOSED SESSION C . Britton announced that land negotiations to be discussed were San Mateo County assessor ' s parcel numbers 078-210-130 and 078- 210-230, owners George and Adele Norton, negotiated with George and Adele Norton and Santa Clara County assessor ' s parcel number 558-34-005, owner 'Kathy Liles, negotiated with Jim Liles. The Board recessed to Closed Session on land negotiations matters at 10 :45 P.M. X. The meeting was adjourned at 11 :00 P.M. Jean H. Fiddes District Clerk