HomeMy Public PortalAboutFY2016City of Jefferson
Missouri
Adopted Annual City Budget
For the year ended October 31,2016
i
CITY OF JEFFERSON,MISSOURI
ADOPTED ANNUAL CITY BUDGET
FISCAL YEAR ENDED OCTOBER 31,2016
TABLE OF CONTENTS
Page
SECTION 1:INTRODUCTION 1
History of the City of Jefferson 2
Mayor and City Council 4
City Organizational Chart 5
Budget Calendar 6
SECTION 2:ADMINISTRATIVE SUMMARY 7
Mayor’s Budget Message 8
Distinguished Budget Presentation Award 22
Strategic Plan 23
SECTION 3:BUDGET OVERVIEW 36
Fund Structure 37
Changes in Fund Balances 39
Combined Revenues by Type 40
Review of Funds 43
City Wide Full Time Equivalents FTE)44
Budget Ordinance 54
Organizational Policies and Procedures 56
SECTION 4:REVENUE PROJECTIONS 66
Overview 67
General Fund Revenues 68
Department of Parks,Recreation,and Forestry Park Fund Revenues 72
Airport Division Fund Revenues 80
Parking Division Fund Revenues 83
Transit Division Fund Revenues 85
Wastewater Division Fund Revenues 88
SECTION 5:GENERAL FUND OVERVIEW 90
Overview 91
General Fund Revenue and Expenditure Summary 92
Revenues by Account Classification 93
Revenues by Source 94
Expenditures by Department 95
Expenditures by Type 98
Full Time Equivalents FTE)by Department 100
Five Year Model 101
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TABLE OF CONTENTS(Continued)Page
SECTION 6:GENERAL FUND DEPARTMENT BUDGETS 103
Mayor and City Council 104
Office of City Clerk 108
Office of City Administrator 115
Office of City Counselor 121
Municipal Court 129
Human Resources Department 136
Finance Department 142
Non Departmental 149
Information Technology Services Department 154
Police Department Overview 161
General Division 167
School Resources Officer Division 172
M.U.S.T.A.N.G.Division 175
Animal Control Division 178
9 1 1 Division 183
Fire Department 187
Fire Museum 196
Department of Planning Protective Services Overview 199
Administration 201
Planning 206
Metropolitan Planning Organization MPO)212
Redevelopment Grants 218
Entitlement Grant 225
Environmental Health Services 229
Property Maintenance/Code Enforcement 236
Building Inspection and Regulation 242
Department of Public Works Overview 250
Administration 252
Central Maintenance 257
Engineering 263
Street 270
Transfers and Subsidies 277
SECTION 7:ENTERPRISE FUND BUDGETS 280
Airport Division Fund Overview 281
Airport Division Fund Balance Schedule 287
Parking Division Fund Overview 292
Parking Division Fund Balance Schedule 298
Transit Division Fund Overview 303
Transit Division Fund Balance Schedule 310
Wastewater Division Fund Overview 315
Wastewater Division Fund Balance Schedule 322
SECTION 8:CAPITAL IMPROVEMENT TAX FUNDS 332
SECTION 9:SPECIAL REVENUE FUND BUDGETS 349
iii
Department of Parks,Recreation and Forestry Overview 350
Administration 360
Ice Arena 364
Golf Course 368
TABLE OF CONTENTS(Continued)Page
Memorial Pool 372
Ellis Porter Pool 375
Parks Maintenance 378
Recreation Programs 382
Multipurpose Building 385
Capital Projects 387
Department of Parks,Recreation,and Forestry Fund Balance Schedule 389
JC Veterans Plaza Trust Fund 409
Police Training Fund 412
Lodging Tax Fund 414
City Hall Art Trust Fund 416
USS Jefferson City Submarine Fund 418
Woodland Cemetery Trust Fund 421
SECTION 10:INTERNAL SERVICE FUND 423
Worker’s Compensation Trust 424
SECTION 11:TAX INCREMENT FINANCING TIF)FUND 427
SECTION 12:DEBT SERVICE 432
Computation of Legal Debt Margin 433
Summary of Outstanding Debt 434
Debt Repayment Schedule 436
Pledged Revenue Coverage 437
APPENDIX 438
Glossary 439
Statistical/Supplemental Information
Quick Facts 445
Demographics 2015 Household Income 446
Population Facts 447
School Enrollment Unemployment Rate 448
Principal Employers Principal Property Tax Payers 449
Industry Employment Geographic Area 450
SECTION 1:Introduction
1
History of the City of Jefferson
The City of Jefferson is the capital of Missouri and county seat of Cole County.Located on the
banks of the Missouri River in the center of the State,the City of Jefferson is the hub of state
government which is the City’s largest employer and its major industry.
The City was established by an act of the U.S.Congress on December 31,1821 and was
originally laid out by Daniel M.Boone,son of the famous pioneer and Major Elias Bancroft.The
City of Jefferson has the distinction of being located on land donated by the federal
government for establishment of a state capital city.Many of the original settlers came from
Virginia in the vicinity of Monticello,the home of Thomas Jefferson,and were,in fact,friends of
the former President.The City of Jefferson,named in Jefferson’s honor,was incorporated in
1825,four years after its founding.The City of Jefferson operates under the Constitution and
laws of Missouri,and a City Charter adopted in 1986.
2
The City’s earliest development was along the Missouri River,where boats could deliver people
and goods.As the town grew,the development of buildings expanded up the hill overlooking
the river.Lincoln University was founded soon after the Civil War.For nearly a century and a
half,Lincoln University has been the City’s most prominent institution of higher learning.From
the time of the University’s inception to the last day of segregation,the University was
Missouri’s public college for African Americans.Now open to people of all races,with the
historic buildings and modern facilities,the University enriches the City in a multitude of ways.
Affluent and fashionable neighborhoods have evolved over the years throughout the City.
High Street looking West 1948
3
City of Jefferson’s Mayor and City Council
Mayor Carrie Tergin
The City is governed by a Mayor elected for a four-year term and ten Council members elected
for overlapping two year terms from five districts. The Mayor, as the Chief Executive Officer of
the City, presides over City Council meetings voting only in the case of ties, but retaining veto
power over City Council enactments.
Rick Prather Jim Branch
J.Rick Mihalevich Laura A.Ward
Ken Hussey Bob Scrivner
Glen Costales Carlos M.Graham
Larry Henry Mark Schreiber
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April 27,2015 Council Work Session Discuss City Council Goals for FY16
May 4,2015
May 5,2015
May 6,2015
May 11,2015
May 12,2015
May 14,2015 Revenue Discussion between Finance Director and City Administrator
May 18,2015
May 22,2015 Overall Budget Discussion between Finance Director and City Administrator
May 26,2015 Overall Budget Discussion between Finance Director and City Administrator
June 1 thru 7,2015 City Administrator shares budget with Department Directors and makes any final changes
June 8 thru 15,2015 Finance Department prepares City Administrator's budget for presentation to the Mayor
June 15 thru July 13,2015 Department Directors prepare performance measure information
June 15 thru July 13,2015
July 13 thru July 27,2015 Fina nce Department prepares the Mayor's budgt for presentation to the City Council
July 27,2015
July 30,2015
August 3,2015 City Council Meeting Budget Bill and Property Tax Bill introduced
August 6,2015
August 10,2015
August 13,2015
August 17,2015 City Council Meeting Public Hearings on Budget,Pro perty Tax and Gross Receipts Utility Tax
August 24,2015 Budget Committee Meeting Committee discussion on budget
August 27,2015
September 8,2015 City Council Meeting Council passes budget as amended
September 21,2015
Budget Committee Meeting Committee discussion on budget;Motion passes to move Budget
as amended to full Council
Budget Committee Meeting Planning and Protective Services makes presentation to Budget
Committee;Public Works makes presentation to Budget Committee;Finance Director makes
presentation on Capital Projects
Budget Committee Meeting Mayor presents budget to Budget Committee;Budget Committee
discusses revenues
City Council Meeting Mayor vetos budget;Council overrides veto and passes budget as
amended
FY2015 2016 Budget Work Calendar
City Administrator Meetings with Departments
Budget Work Continues
Departments Meet with Budget Committee and City Council
Mayor reviews City Administrator's budget and meets with City Administrator to develop the
Mayor's budget
City Clerk,City Administrator,Mayor/Council,Public Works Administration,Engineering,Street,
Central Maintenance and Transit
Public Works Airport,Parking,and Wastewater
Human Resources,Non Departmental,Finance,Information Techonology Systems,City
Counselor and Municipal Court
Planning and Protective Services
Department of Pa rks and Recreation
Fire Police
Budget Committee Meeting Police and Fire make presentations to Budget Committee;Finance
Director makes presentation regarding Gross Receipts Utility Tax GRUT)to the Budget
Committee
Budget Committee Meeting Parks and Recreation makes presentation to Budget Committee;
Public Works and Wastewater make presentation to Budget Committee;Finance Director
makes presenta ti on for remaining special revenue funds to Budget Committee
Budget Committee Meeting Finance Director presents Budget Highlights and the Five Year
Financial Plan to the Budget Committee
6
SECTION 2:Administrative Summary
7
City of Jefferson
320 East McCarty Mayor Carrie Tergin
Jefferson City, MO 65101 www.jeffcitymo.org
November 30,2015
City Council:
I am pleased to present the official document for the Annual Operating Budget for The City of
Jefferson for Fiscal Year 2016.The FY16 budget was passed by City Council on September 8,
2015 and will become effective November 1,2015.This balanced budget of 68,473,401.32
conforms to all applicable guidelines,laws,and regulations and represents the ingenuity and
hard work of many employees.As such,this budget communicates the City Council’s ideas on
how to allocate the resources to best serve the residents and businesses of the City of
Jefferson.
The table below compares the FY15 Adopted Budget revenues to the FY16 Adopted Budget
revenues:
Category Amount Percent
Revenues:
Sales Use Taxes $ 19,018,653 19,913,676 895 , 0234.71%
Intergovernmental Taxes 2,130,000 2,175,000 45,000 2.11%
Other Taxes 120,000 120,000 0.00%
Lodging Tax 1,100,000 1,100,000 0.00%
Franchise Utility Tax 7,225,000 7,557,241 332,241 4.60%
Property Taxes 5,249,399 5,249,399 0.00%
Intergovernmental 1,712,213 1,840,681 128,468 7.50%
Charges for Services 15,057,540 16,353,929 1,296,389 8.61%
Fees Licenses Permits 697,300 740,106 42,806 6.14%
Fines Forfeitures 1,122,380 1,111,300 11,080)0.99%
Contributions Donations 112,000 75,000 37,000)33.04%
Other Operating Revenues 261,604 202,010 59,594)22.78%
Interest Income 1,414,700 1,205,918 208,782)14.76%
Other Non Operating Revenue 225,160 191,160 34,000)15.10%
Transfers In 1,323,359 1,457,930 134,571 10.17%
Carry Over Surplus 2,836,078 9,180,051 6,343,973 223.69%
TOTAL $ 59,605,386 68,473,401 8 , 868 , 015
All Funds Total Revenue
FY15
Adopted
Budget
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
8
The comparison of the revenues budgeted for FY15 and FY16 shows there is a significant
difference between the two budget years.The largest difference occurs in the Carry Over
Surplus revenue category.This is due a 10,000,000 Public Works Wastewater Division Fund
revenue bond issuance that is included in the FY16 budget.The second largest difference
occurred in the Charges for Services category.This is largely due to the sewer rate increases
effective June 1,2015.The third largest difference occurred in the Sales Use Tax revenue
category.This increase reflects the projected increase in revenue for this category from FY15 to
FY16.
The table below compares the FY15 Adopted Budget expenditures to the FY16 Adopted Budget
expenditures:
Category Amount Percent
Expenses:
Personnel Services $ 30,779,839 31,177,148 397,309 1.29%
Materials Supplies 2,965,415 2,971,171 5,756 0.19%
Contractural Services 4,674,910 4,863,040 188,130 4.02%
Utilities 2,066,050 2,156,465 90,415 4.38%
Repairs Maintenance 2,725,163 3,044,983 319,820 11.74%
Other Operating Expenses 349,751 129,500 220,251)62.97%
Other Non Operating Expenses 0.00%
Capital Purchases 1,427,400 1,635,509 208,109 14.58%
Capital Projects 6,991,500 14,353,779 7,362,279 105.30%
Depreciation 0.00%
Transfers Out 2,399,359 2,535,930 136,571 5.69%
Debt Service 5,226,000 5,605,875 379,876 7.27%
TOTAL $ 59,605,386 68,473,401 8,868,015
All Funds Total Expenditures
FY15
Adopted
Budget
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A comparison of the expenditures budgeted for FY15 and FY16 shows there is a significant
difference between the two budget years.The expenditure category that contributed most
significantly to this increase is the Capital Projects expenditure category.This is due to the fact
that the FY16 budget includes capital projects the Public Works Wastewater Division Fund has
budgeted.These capital projects will be complete using a new 10,000,000 Wastewater
revenue bond issuance that is also budgeted as a revenue.
FY16 FISCAL PRIORITIES
While preparing the FY16 budget,numerous fiscal priorities were addressed that included the
replacement of the HVAC system for the Police Department,which is projected to cost
1,000,000;increasing capital expenditures for aged and/or deferred maintenance for
buildings,vehicles,and equipment;the need for increased training and professional
development of employees;conducting a classification and compensation plan;a current
review of the solid waste contract;a Municipal Court redesign;employee health insurance
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premiums;staff wage/salary adjustments;and economic development opportunities/
incentives.
ECONOMIC OUTLOOK
The FY16 revenue budget shows an increase over the FY15 figures.Sales tax dollars make up
the majority of the actual over budgeted revenue for FY15.Overall the trend is positive.
Additionally,there are some new businesses opening e.g.,Sam’s Club,Jack in the Box,Mill
Bottom,Continental Container Products)which may contribute to this positive overall revenue
trend.
Although less significant than sales tax,other potential General Fund revenue producing
opportunities which are being implemented are a utility fee/revenue audit and reviewing the
fees assessed by the City.
The City Council approved an increase from 5.65%to 6%in the gross receipts utility tax GRUT)
for electric and natural gas services provided to the residents of the City.The City’s GRUT is
capped at 7%.Any increase up to 7%does not require a public vote.The GRUT rate has been
5.65%since 1982.The additional revenue is to be used for the City’s vehicle replacement and
maintenance needs and is expected to generate 294,000 annually.
KEY BUDGET DECISIONS AND PROCESSES
While developing the FY16 budget,revenues were projected to conservatively increase from
FY15.With the opening of the Sam’s Club in June 2015,the City projects sales tax increases.
The FY16 budget will allow the City to continue providing high level services for the residents of
the City of Jefferson.
The City prepared the Five Year Forecast for its General Fund,which provides long range fiscal
and service level planning.The General Fund major revenue sources of Sales Use Taxes,
Franchise Utility Tax,and Property Taxes have remained constant over the years.
The City’s goals were developed to enhance the quality of life of the residents of the City,
support and stimulate the City’s economy,ensure financial stability of the City,prepare for the
fiscal impacts of the physical growth of the City,promote the well being for the residents of the
City,meet infrastructure demands,and retain high performing employees.The budget process
supports each of these goals.
With the City’s revenues remaining constant the City Council was challenged with the FY16
budget development.
The City Council addressed the City’s vehicle needs by including 672,047.30 in the FY16
budget.The GRUT increase from 5.65%to 6%,expected to generate 294,000 annually,will be
used to support this budget decision,which supports the City’s goal to increase opportunities
for existing infrastructure funding while continuing to meet infrastructure demands,as well as
ensuring the safety of the City’s residents and visitors by authorizing the purchase of safety
vehicles.
The City Council approved a 900 onetime payment for every full time employee for the FY16
budget year.The City Council expressed a commitment to work towards addressing any issues
10
that come up as part of the salary and compensation study.The FY16 adopted budget also
includes funding that continues to provide training and professional development of
employees.The City Council selected a health care provider that did not include an increase in
health care costs while providing the same level of service.These actions support the City’s goal
to create an environment that supports engaged and high performing employees.
The FY16 budget also included 150,000 for building maintenance issues of which 95,000 is to
be spent on fire facilities with the remaining 55,000 to be spent at the City Administrator’s
discretion.
Personnel additions include a Fire Training Officer in the Fire Department and a Metropolitan
Planning Organization MPO)Planner in the Department of Planning and Protective Services
MPO Division.
During the budget development process,changes were made internally that should result in
making divisions more accountable for the actual cost to provide services.One example is the
increase in the hourly mechanic labor rate charged to the City Departments by the Public Works
Central Maintenance Division PW CM).The increase in the labor rate better reflects the City’s
actual cost of providing the service.The revised labor rate is also comparable to the labor rates
charged by surrounding businesses offering the same service.The review resulted in an
adjustment from 58 per hour to 82 per hour.
Another example,during the budget process,expenses that normally were charged to a
General Fund department were reviewed closely to determine if the expenses could or should
be charged to the budgets of a fee supported division.The FY16 budget reflects the outcome
of this review.Costs associated with the employees’wellness assessment,background checks,
and drug/alcohol testing that were being charged to a General Fund supported department will
be budgeted to the FY16 self supporting unit benefiting from the service provided.
Despite the revenues remaining constant over the years and the City’s efforts to address the
fiscal challenges,the City fully expects to maintain a sound financial condition in FY16 and for
years ahead.
BUDGET ASSUMPTIONS
General Fund Revenue Assumptions
The City’s General Fund contains a variety of revenue sources.The three largest portions of
revenue come from Sales Use Taxes,which come from the City’s one percent General Fund
sales tax.Franchise Utility Taxes,as well as Property Taxes,are also two large portions of the
City’s revenue.Those sources are discussed in more detail below.The City tracks major
revenue sources on a monthly basis and uses trend analysis and other relevant information to
project budget revenues.As noted below,utility taxes are very much weather and rate
dependent.
Sales Use Taxes
The City imposes a total sales tax of two percent on all goods and services sold within the City
limits.The sales tax receipts are broken down into three funds:one percent is allocated to the
City’s General Fund,one half of the remaining one percent is allocated to the City’s Capital
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Improvement Tax CIT)Fund,and the remaining one half of one percent is allocated to the
Department of Parks,Recreation,and Forestry’s Park Fund.The State of Missouri receives the
tax from the respective businesses and distributes the funds to the City each month.The
amount collected varies due to fluctuations in consumer sales and the fact that some
businesses make quarterly contributions.
The financial trend for the sales tax revenue is shown below.From FY09 to FY15,there was an
overall increase in sales tax receipts;however,there was a three year period when there was a
slight decline in sales tax revenue.FY14 rebounded with a 4.4%increase and it is estimated
that FY15 will end with a 6.3%increase in sales tax receipts.In considering an estimated sales
tax amount for FY16,the City Council chose to be conservative,while the projections reflect a
2.77%increase each year thereafter.
8,949,771
9,327,157
9,690,676
9,657,608
9,655,913
10,102,174
10,785,412
10,303,921
10,589,339
10,882,664
11,184,114
11,493,914
8,500,000
9,000,000
9,500,000
10,000,000
10,500,000
11,000,000
11,500,000
12,000,000
2009 2010 2011 2012 2013 2014 2015* 2016 2017 201820192020
Dollar Amount
Fiscal Year
Sales Use Taxes Financial Trend
Actual
Projected
Note:FY15 figures are estimated
Franchise Utility Tax
The City levies a Gross Receipts Utility Tax GRUT)on every person,firm,or corporation that
provides telephone service or telecommunication services for residential,commercial,business,
manufacturing,and industrial use in the City.The City is also authorized to assess a GRUT on
every person,firm,or corporation that sells and distributes natural gas,manufactured gas,
steam,electricity,or both gas and electricity for commercial,business,manufacturing,and
industrial use in the City.The tax is collected by the utility companies at the time of their
monthly billing and is remitted to the City on,or before,the 15th day of each calendar month
following the last day of each month.Along with the GRUT for energy and telecom providers,
the City is also authorized to assess a franchise fee on services provided by cable companies
within the City.
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The City Council approved an increase from 5.65%to 6%in the GRUT)for electric and natural
gas services provided to the residents of the City.The City’s GRUT,previously approved by
voters,is capped at 7%.Any increase up to 7%does not require another public vote.The GRUT
rate had been 5.65%since 1982.
Revenue from the GRUT is currently estimated based on the City’s historical remittance
experience.Revenues from the GRUT,especially electric and gas companies are dependent on
weather conditions.The GRUT taxes are also greatly impacted by rulings by the Missouri Public
Service Commission.
The financial revenue trend for the GRUT is shown below.Overall,growth has been fairly
consistent,with the exception of FY10 and FY11.Those two fiscal years included one time
payments of back taxes to the City.Future projected franchise utility tax is estimated to
increase by 2.77%each year.
6,487,240
8,499,340
8,953,048
7,430,944
7,289,415
7,670,316
7,209,491
7,557,241
7,766,577
7,981,711
8,202,804
8,430,022
6,000,000
6,500,000
7,000,000
7,500,000
8,000,000
8,500,000
9,000,000
9,500,000
2009 2010 2011 2012 2013 2014 2015* 2016 2017 201820192020
Dollar Amount
Fiscal Year
Franchise Utility Tax Financial Trend
Actual
Projected
Note:FY15 figures are estimated
Property Taxes
The City's property tax is levied by the Counties of Cole and Callaway each October 1,based on
the assessed value as of the previous January 1,for all real and personal property located in the
City.
The assessed value for property located in the City as of January 1,2015 upon which the FY16
budget was based,amounted to 856,776,703.The City's property tax levies per 100 of
assessed valuation for the year ended October 31,2015 were as follows:
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Levy dollars)
Cole Callaway
General Fund 0.4600 0.4600
Firemen's Retirement 0.0961 0.0961
Totals 0.5561 0.5561
The City is permitted by the Missouri State Constitution to levy taxes up to 1.00 per 100
assessed valuation for general governmental services General Fund)other than the payment of
principal and interest on long term debt and in unlimited amounts for the payment of principal
and interest on long term debt.There was no Debt Service levy for the year ended October 31,
2015.
The financial trend for property taxes is shown below.Overall,receipts have been fairly
consistent,since FY11.Future projected property taxes are estimated to increase by 2.77%
each year.
4,434,767
4,443,187
5,174,388
5,178,613
5,237,547
5,190,956
5,249,399
5,249,399
5,394,807
5,544,243
5,697,819
5,855,649
3,000,000
3,500,000
4,000,000
4,500,000
5,000,000
5,500,000
6,000,000
6,500,000
2009 2010 2011 2012 2013 2014 2015* 2016 2017 201820192020
Dollar Amount
Fiscal Year
Property Taxes Financial Trend
Actual
Projected
Note:FY15 figures are estimated
Over the last ten years,the property tax rates have been set as shown below:
FY04 FY05 Receipts,Based on Calendar Year 2003 2004 Assessment Respectively 0.7373
FY06 Receipts,Based on Calendar Year 2005 Assessment 0.5760
FY07 Receipts,Based on Calendar Year 2006 Assessment 0.5560
FY08 Receipts,Based on Calendar Year 2007 Assessment 0.5553
FY09 Receipts,Based on Calendar Year 2008 Assessment 0.6353
FY10 FY15 Receipts,Based on Calendar Year 2009 2014 Assessment Respectively 0.5561
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Wastewater Division Fund Revenue Assumptions
All residential,commercial,industrial and governmental establishments are charged for
wastewater service in accordance with City Code.The wastewater service consists of a monthly
fixed minimum charge plus a charge based upon the cubic feet of water used per month.
The monthly wastewater fixed rate will increase from 9.59 to 10.14 effective June 1,2015.
The wastewater charge based on water usage will increase from 2.87 to 3.04 per 100 CU.FT.
The financial revenue trend for the charges for services is shown below.Future projected total
revenue for wastewater services are estimated to increase by 3%each year.
6,134,095
6,819,270
8,213,341
9,058,610 9,246,136
9,532,853
9,626,211 10,492,165
10,806,930
11,131,138
11,465,072
11,809,024
5,500,000
6,500,000
7,500,000
8,500,000
9,500,000
10,500,000
11,500,000
2009 2010 2011 2012 2013 2014 2015* 2016 2017 201820192020
Dollar Amount
Fiscal Year
Wastewater Charges for Services Financial Trend
Actual
Projected
Note:FY15 figures are estimated
Capital Improvement Tax CIT)Fund Revenue Assumptions
The City imposes a total sales tax of two percent on all goods and services sold within the City
limits.The sales tax receipts are broken down into three funds.One percent of the sales tax is
allocated to the City’s General Fund.One half of one percent of the sales tax is allocated to the
Capital Improvement Tax CIT)Fund.The remaining one half of one percent is allocated to the
Department of Parks,Recreation,and Forestry Park Fund.The CIT Fund accounts for the
acquisition and construction of major capital facilities.The State of Missouri receives the tax
from the respective businesses and distributes the funds monthly to the City by wire transfer.
The amount collected varies due to fluctuations in sales and the fact that some businesses
make quarterly contributions.
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Every five years the Capital Improvement Tax CIT)sunsets and requires a new vote of the
citizens in order to continue.The current sales tax sunsets on March 31,2017.Even though
the sunset date is two years away,the City has been preparing for the next sales tax iteration
and establishing a date to have the issue put on the ballot.
If approved by a majority of the City of Jefferson voters,the next sales tax iteration would be
the seventh Capital Improvement Tax.It would be effective beginning April 1,2017 and would
sunset on March 31,2022.The Staff is estimating a 4,900,000 per year initiative.
The historical revenue trend for the half cent sales tax for the CIT Fund is shown below.
Overall,receipts have consistently increased since FY09.Future projected Capital Improvement
Tax revenue trends have not been included on the table below due to the fact that the current
voter approved tax sunsets in FY17 and a new iteration has not yet been approved by the
voters.
4,331,852
4,519,908
4,669,974
4,671,272 4,664,580
4,877,931
5,034,599
4,000,000
4,200,000
4,400,000
4,600,000
4,800,000
5,000,000
5,200,000
5,400,000
2009 2010 2011 2012 2013 20142015*
Dollar Amount
Fiscal Year
Capital Improvement Tax Financial Trend
Actual
Note:FY15 figures are estimated
Park Fund Revenue Assumptions
The City imposes a total sales tax of two percent on all goods and services sold within the City
limits.The sales tax receipts are broken down into three funds.One percent of the sales tax is
allocated to the City’s General Fund.One half of one percent of the sales tax is allocated to the
Department of Parks,Recreation,and Forestry Park Fund.The remaining one half of one
percent is allocated to the Capital Improvement Tax Fund.Revenues for the Parks Fund include
user fees and charges and the one half cent sales tax which became effective October 1,2005.
The State of Missouri receives the tax and distributes the funds monthly to the City by wire
transfer.The amount collected varies due to fluctuations in sales.
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The historical revenue trend for the half cent sales tax for the Parks Fund is shown below:
4,331,782
4,518,100
4,667,453
4,664,400 4,662,755
4,874,017
4,883,044
4,000,000
4,200,000
4,400,000
4,600,000
4,800,000
5,000,000
5,200,000
5,400,000
2009 2010 2011 2012 2013 20142015*
Dollar Amount
Fiscal Year
Parks Sales Tax Financial Trend
Actual
Note:FY15 figures are estimated
Expenditure Summary and Assumptions
Staff has,and continues to,review savings,mostly impacting the General Fund.Some of the
costs are one time cost savings,others are reoccurring cost savings.Some of the cost savings
initiatives considered/implemented include the following:
1. Health insurance:There was no increase in health insurance while maintaining the
same level of coverage for the employees.
2. Weather related expenses:The City has seen a reduction in year to date inclement
weather/storm related expenses.The City experienced a mild winter which resulted in
savings on chemicals for street clearing as well as fuel savings because snow removal
equipment was on the road fewer hours.These are one time savings.
3. Fuel savings:There was a savings in fuel costs due to the lower overall fuel prices.This
is a one time savings.
4. Transit:Continue to focus on ways to reduce,at least to some degree,the General Fund
subsidy to the Public Works Transit Division.
5. Personnel services cost reallocation:Staff has looked at some opportunities to
reallocate some personnel costs to other enterprise funds as appropriate.For example,
an Full Time Equivalent FTE)was transferred from the Public Works Central
Maintenance Division to the Public Works Wastewater Division in order to better utilize
personnel.The Wastewater Division is self supporting,resulting in lower personnel cost
to the General Fund.
6. Police Department:The Animal Control Unit volunteered to go through a Zero Based
Budgeting process which resulted in reduced expenditures.
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This list is not an all inclusive.The effort to identify operational savings is ongoing.
The City utilizes the same set of expenditure assumptions for all of its funds.Personnel costs
are budgeted at the position level and included a 900 lump sum payment for every full time
employee in lieu of an annual salary/wage adjustment.Contracts and commodities are
budgeted at known values.Finally,capital items are budgeted at projected cost.
NEW PERSONNEL AND PROGRAMS
At the end of FY15,the City of Jefferson had 412 full time positions,which is one more than was
adopted in the original FY15 budget.After the FY15 budget was adopted,the City Council
approved the reclassification of a Part time with benefits Bus Driver/Service Worker to a Full
time Bus Driver within the Public Works Transit Division.The City Council approved funding for
414 full time positions in the FY16 budget.
New Personnel
The City Council approved funding for two new positions:a Fire Training Officer in the Fire
Department and a Planner in the Department of Planning and Protective Services MPO Division.
New Programs
No new significant programs were introduced or approved in the FY16 budget.The adopted
budget did include funding to purchase vehicles and address building maintenance needs that
had been postponed in prior budget years in an effort to reduce costs.
CAPITAL IMPROVEMENT EXPENDITURES
The Capital Improvement Tax Funds are used to account for significant non routine capital
expenditures.
The FY16 budget includes 3,950,800 of Capital Improvement Tax Funds allocated for
significant non routine capital expenditures.
The adopted budget includes 1,200,000 for street resurfacing.Ongoing street resurfacing will
be completed as identified in the City’s Street Resurfacing Plan.
The adopted budget includes 1,075,000 to address the backup traffic issues with the HWY54
exit at the Stadium Boulevard and Jefferson Street locations.
The adopted budget for the Wastewater Division Fund includes 9,899,000 for capital
expenditures which will be funded through a 10,000,000 revenue bond issuance.The
budgeted capital expenditures are intended for wastewater main replacements which should
lead to fewer basement backups and wastewater main overflows.The budgeted expenditures
also include flood proofing the Green Meadow Pumps and fiscal support for a study identifying
old pipes and the pipe breakage risk associated with the old pipes.Expenditures in these areas
are expected to lower City maintenance costs and eliminate any inconvenience for the
residents of the City.
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The Department of Parks,Recreation,and Forestry Park Fund is approved to spend 661,662 on
program specific capital purchases.The Department of Parks,Recreation,and Forestry was
approved to spend 662,279 on capital projects.Of the 662,279,300,000 is appropriated for
the University/Community Wellness Recreation Center,210,000 for a tennis partnership
with Lincoln University,and 150,000 for stationary equipment/infrastructure.The remaining
2,279 is for Oak Hills Golf Course Improvements.
The City strives to maintain all purchased assets and continue their life span for as long as
possible to reduce capital expenditures.The City maintains a replacement plan for all City
assets and the plan,along with a physical evaluation of the equipment,was used in the creation
of the budget for FY16 and the Five Year Forecast Fund Balance Schedules.The Five Year
Capital Replacement Forecast does reveal that in the future the City will be required to make
substantial vehicle and equipment purchases to continue to provide acceptable services to the
residents of the City.
The Department of Public Works monitors and analyzes the inventory and condition rating of
the City’s infrastructure.The Department of Public Works uses this analysis to establish
priorities during development of the Capital Replacement Plan.
FUTURE BUDGET TRENDS
While the FY16 Budget is able to continue current service levels and generates a surplus of
revenues over expenses for all the operating funds,future budget trends offer a mix of positive
and new challenges.
A review of the Capital Replacement Plan shows the City has been operating with aging
equipment and buildings that are in need of maintenance.These maintenance costs will result
in major capital expenditures and will be an on going challenge for the City.
The City realizes that in order to provide quality service to the residents of the City and guests,
the City will need to remain competitive in the labor market.The FY16 budget represents a
successful effort to keep health care costs down for the employees while also budgeting a 900
one time payment for each full time employee.
In the General Fund,the City is able to balance current revenues with increasing service
demand.However,the City realizes we need to explore how to grow revenues and effectively
reduce operational costs required to continue supporting the level of services the residents
expect.The City works closely with the Jefferson City Chamber of Commerce on economic
development issues.The City offers tax incentives to attract new business to the City.
The City plans to examine operational costs and the level of services the residents expects.The
City plans to accomplish this by discussing and determining what level of service the residents
want to receive and determine the level of revenue that will be needed to do so.The City
realizes it needs to look at each service provided and the intended outcome of providing that
service,which includes how much the service costs,as well as the success of the service
provided.
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FUND HIGHLIGHTS
General Fund
The General Fund is the main operating fund of the City.A slight increase in total revenues is
budgeted for FY16.Based on the FY16 adopted budget,the projected unrestricted fund
balance reserve at the end of FY16 is 21.03%of originally adopted general fund expenditures.
This unrestricted fund balance is above the minimum of 17%adopted by the City Council in the
Financial Policy Guidelines.The adopted Financial Policy Guidelines also state that the reserves
shall only be used when approved by formal City Council action.
Enterprise Funds
The City has four Enterprise Funds that provide services to the City.They are the Airport
Division,Parking Division,Transit Division,and Wastewater Division Funds.All four are
managed by the Director of the Department of Public Works.
The Parking and Wastewater Division Funds are both financially self supporting.The fund
balances are healthy with no expected changes that would affect the fund balances for either.
The Airport and Transit Division Funds are both currently subsidized by the General Fund.The
City continues to manage the services provided by the Airport and Transit Division in an effort
to minimize the subsidy from the General Fund.
Special Revenue Funds
The largest Special Revenue Fund is the Department of Parks,Recreation,and Forestry Park
Fund.The dollar amounts for the remaining Special Revenue Funds:JC Veterans Plaza Trust,
Police Training,Lodging Tax,City Hall Art Trust,USS Jefferson City Submarine Trust,and
Woodland Cemetery Trust Funds,are immaterial in dollar amounts.
For the Department of Parks,Recreation and Forestry Park Fund,revenue for the prior 3 5 year
period is considered when making future revenue projections.Weather conditions,which have
a huge impact on revenue,in addition to participation and attendance trends are also taken
into account.
AWARDS AND ACKNOWLEDGEMENTS
The Government Finance Officers Association of the United States and Canada GFOA)awarded
a Certificate of Achievement for Excellence in Financial Reporting to the City of Jefferson for its
comprehensive annual financial report CAFR)for the fiscal year ended October 31,2014.The
Certificate of Achievement is a prestigious national award recognizing conformance with the
highest standards for preparation of a state and local government financial report.In order to
be awarded a Certificate of Achievement,the City must publish an easily readable and
efficiently organized CAFR whose contents conform to program standards.The CAFR must
satisfy both generally accepted accounting principles and applicable legal requirements.This is
the 19th year 1996 2014)that the City of Jefferson has received the award.
The Government Finance Officers Association of the United States and Canada GFOA)
presented an Award for Outstanding Achievement in Popular Annual Financial Reporting PAFR)
to the City of Jefferson for the fiscal year ended October 31,2014.The Award for Outstanding
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Achievement in Popular Annual Financial Reporting is a prestigious national award recognizing
conformance with the highest standards for preparation of state and local government popular
reports.In order to receive the award,the City had to publish a report whose contents
conformed to program standards of creativity,presentation,understandability and reader
appeal.This is the first year that the City of Jefferson has received the award.
The Government Finance Officers Association of the United States and Canada GFOA)awarded
a Distinguished Budget Presentation Award to the City of Jefferson for its Fiscal Year 2015
budget.In order to receive the award,the City had to satisfy nationally recognized guidelines
for effective budget presentation.These guidelines are designed to assess how well an entity’s
budget serves as:a policy document,a financial plan,an operations guide and a
communications device.Budget documents must be rated proficient”in all four categories to
receive the award.This is the first year that the City of Jefferson has received the award.
Let me close by thanking the City Council,the City Administrator,the Department Directors and
staff for all of their hard work on next year’s budget.I am extremely grateful for the continued
hard work of City employees as they strive to provide quality programs and services to the
community.
Sincerely,
Carrie Tergin,Mayor
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22
CITY OF JEFFERSON,MISSOURI
Strategic Planning
2014 2018
The City utilizes the framework and structural support of the City’s mission statement as well as
the City goals to develop the annual budget.
Throughout the year,the City has formulated strategies and priorities through decisions
adopted at City Council and Department Director Staff meetings.These decisions provide the
foundation on which recommended goals and priorities for the next budget year are
determined.Staff presents to the City Council a list of budget discussion items such as service
levels for the City Departments,revenue trends,any additional expenditures and the budget
calendar.Setting budget priorities for the City is one of the most important responsibilities of
the City Council and City Department Directors;these goals and directives set the tone for its
development.In this phase,the City Council and Staff has the opportunity to reassess goals
and objectives in order to provide direction to the resource allocation and budgetary decision
making process.
MISSION STATEMENT
The mission of the City of Jefferson is to provide effective leadership and stewardship,enhance
the present and future quality of life,promote the health,safety and welfare of the community,
and efficiently deliver essential and desired services with resolute spirit and absolute integrity.
CORE VALUES
Customer Service:We exist to provide the best possible service to all customers.
Communication:We listen to our customers and respond with clear,compassionate,
and timely communication.
Continuous Improvement:We value continuous improvement through planning,
learning,and innovative practices.
Integrity:We expect our employees to be ethical,honest,and responsible.Our
customers deserve nothing less.
Teamwork:We achieve results through valuing diversity and partnerships within our
own organization and the community.Each person’s contribution is critical to our
progress.
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Stewardship:We develop and empower our employees to serve the community to the
best of their ability.We are responsible with the resources the community entrusts to
us.
CORE COMPETENCIES
Supporting quality of life through full City services.
Community stewardship.
Consensus building.
Innovation.
MOVING FORWARD:Our Seven Strategic Priorities
Quality of Life
Goal:Adopt innovative ways to engage all customers and improve services based on
community values,priorities,and expectations.
Strategic Objectives:
Improve customer satisfaction with City services.
Incorporate technologies and resources to serve customers when,where,and how it’s
convenient for them.
What We Have Done:
As surveyed,overall satisfaction with the performance received internally between the
City’s departments has been rated good”or better.This reflects the emphasis the City
places on improving and providing customer satisfaction while contributing to the
quality of life for the residents of the City.The result of these surveys supports the City’s
Departments performance measures outcome measures goals.
Developed a new City website with the intention of making the website more user
friendly.One of the features available to make the website more user friendly is the
How Do I?”option on the tool bar.Instead of developing the website based on the
City’s organization chart,the website was developed from the citizen’s perspective by
topic of what the citizen could be inquiring about.The new website also includes a
customer satisfaction survey.The survey captures the date the services were provided,
the service provided,the employee and/or department that assisted,and questions
relating to the service provided.Survey results are reviewed by the City’s Director of
Finance and Information Technology Systems and the City’s City Administrator’s
Administrative Assistant.
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The City has approximately 23 citizen staffed boards,commissions,and committees and
six Standing Committees”of the Council.The board,commissions,and committees
established cover a wide variety of function areas of the City including but not limited to
the following:airport,animal shelter,cultural arts,environmental quality,historic
preservation,housing,transit,storm water quality,finance,budgeting,and public
safety.The personal investment of the volunteers staffing the boards,commissions,and
committees and the City Council members serving on the six Standing Committees”
benefits all residents of the City giving all residents an avenue to make known their
values,priorities,and expectations.
Added a nonvoting member to the City Council.This member is a student at Lincoln
University.Lincoln University is a vital part of the community;the addition of this
member to the City Council provides the opportunity for input to the City Council from
the University’s student body while providing an avenue for keeping the student body
current with the opportunities the City offers.
What We Are Seeing:
The City’s expectation to contribute to quality of life for the residents and visitors of the City is
high in all areas that are measured,such as knowledge,politeness,and timely response.
However,the response to an inquiry a citizen may receive may not be the response the citizen
was expecting or wanted to receive which may affect how the resident may view the quality of
service provided.
What Do We See In The Future:
The City is going to continue to set the City’s customer satisfaction goals high.Fully engaged
employees who care about the quality of their work will contribute to a rating of good”or
better.Supporting employee development will assure that each citizen is respected and well
served.
Economic Development
Goal:Support and further stimulate our economy.
Strategic Objectives:
Work cooperatively with other partners,such as the Chamber of Commerce,to
encourage economic development within the City.
Meet the needs of existing visitors and increase tourism by attracting new visitors.
Support the importance of attracting and supporting businesses that export products or
services outside of the City of Jefferson.
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Recruit businesses to the City of Jefferson.
Support existing businesses to maintain and/or expand local operations.
Identify business development opportunities that emphasize sustainability.
Promote economic growth in arts and entertainment.
Support and promote historic preservation.
What We Have Done:
Attracted visitors who,from FY13 to FY14,increased hotel gross receipts by slightly
more than four percent with a projected increase of three and one half percent from
FY14 to FY15.The hotel industry that supports 3,881 jobs in the City of Jefferson.
The City continues to contract with the Jefferson City Chamber of Commerce for the
purpose of working as a partner with the Chamber of Commerce to encourage
economic development within the City.
The City was able to assist in the recruitment of a new manufacturing business to
Jefferson City by offering infrastructure improvements totaling 375,000.The
manufacturing business will be occupying a building left vacant by a former
manufacturing facility while planning to create up to 200 new jobs.
Sam’s Club opened a warehouse club creating more than 100 new jobs and a boost to
the local tax revenue.
The local unemployment rate for October 2014 was 3.9%which was well below the
statewide 4.8%)and national 5.5%)rates.
What We Are Seeing:
The economic outlook for the City is generally positive.Sales tax collections continue to
improve.Additionally some new businesses have opened as well as some existing businesses
expanding by opening in new locations or expanding in their current location.
What Do We See In The Future:
We want to add new jobs,and prefer jobs that pay living wages.We prefer to support a
community where everyone cannot only live,but thrive.
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Financial Health
Goal:Ensure fiscal stability of the City by ensuring quality municipal services and operations are
provided efficiently and are financially sustainable.
Strategic Objectives:
Control the health care cost for the employees while still providing affordable health
care.
Balance the budget without the use of fund balance.
Provide the resources for salary increases to employees.
Develop a business approach to reduce use of subsidies.
What We Have Done:
With improving economic conditions,as of July 30,2015 reporting revenues for FY15 are
up approximately 1,100,000 over the FY15 budgeted revenue figures.The majority of
this increase is in sales tax revenue which is up approximately 820,000 over the
projected sales tax remittances.
The City’s Financial Policies require an unreserved,undesignated General Fund balance
at a minimum of 17%of expenditures as originally adopted for the General Fund
budget.The current General Fund balance reserve estimate for FY15 year end is
expected to be above the minimum of 17%.The General Fund five year forecasting
model does not report the fund balance dipping below the established 17%during the
five years included in the forecast.
The City’s Public Transit Advisory Committee proposed a fare increase,with the
expectation that the fare increase would help reduce the subsidy from the General Fund
that fiscally supports the Public Works Transit Division.The fare increase was estimated
to generate approximately 60,000 in revenue for the Transit Division Fund.The fare
increase was not approved by the City Council.The City’s Public Works Transit Division
Director plans to ask the City’s Public Transit Advisory Committee to meet again and
start working on other solutions and issues facing the transit system.The Transit
Advisory Committee’s work addressing the issues facing the transit system supports the
goals of the Public Work’s Transit Division to promote accessibility,encourage diversity,
and financial sustainability for the City’s public transportation system.
During the FY16 budget process,the City Council approved an increase from 5.65%to
6%in the gross receipts utility tax GRUT)for electric and natural gas services provided
to the residents of the City.The City’s GRUT is capped at 7%.Any increase up to 7%
does not require a public vote.The GRUT rate has been 5.65%since 1982.The
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additional revenue is to be used for the City’s vehicle replacement and maintenance
needs.
The FY16 budget was developed with an increase in the hourly labor rate charged for
services provided by the Public Works Central Maintenance Division from 58 per hour
to 82 per hour to more accruately account for actual costs of providing vehicle
maintenance services.
The Administrative Chargeback calculation,the charge to self sustaining funds for
services provided by the General Fund Departments,was revised during the FY16
budget process in an effort to ensure self sustaining funds are contributing toward the
overall cost of operating the City to illustrate what it actually cost to operate each self
sustaining fund.
What We Are Seeing:
The City of Jefferson’s long history of efficient cost management continues to assure that funds
are available to meet citizen needs.The General Fund spending growth is in line with revenue
growth while avoiding subsidies from the fund balance.The General Fund supports traditional
services that citizens expect from local government,such as police,fire and health protection,
street maintenance and basic City administration.
What Do We See In The Future:
Maintaining the trust of the citizens of the City is critical if the City is to stay financially solvent
while continuing to ensure the quality of life of the citizens.Revenues generated through
approved ballot issues and any increased taxes will be spent to keep the promises made to the
voters who approved the ballot issues or residents affected by any increased tax.The City is
committed to maintaining a responsible fund balance for emergencies;stretching and saving
tax dollars,whenever possible;supporting City employees and retirees;and keeping the City’s
financial house clean and ethical.
Growth Management
Goal:Plan for growth to ensure there are resources to promote the preservation and
development of a diverse housing stock,including affordable housing,for all income levels
throughout the City.This includes addressing issues associated with abandon/vacant buildings.
Strategic Objectives:
Ensure that plans guiding growth are up to date and effective.
Be prepared for the fiscal impacts of the physical growth of the City.
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What We Have Done:
Annually the City receives Community Development Block Grant funds meant to be
spent on projects that benefit low to moderate income individuals to remove slum and
blight or address an urgent threat or need.The City is trying a new approach with the
annual open house;the City provided interactive maps and posters that asked people to
identify how they would spend the federal money and plans to consider all ideas for the
plan development.The Department of Planning and Protective Services Redevelopment
and Grants Division’s outcome measure,percent of properties with increased assessed
valuation,supports this effort.
An example of the City’s efforts to promote preservation of the City’s older
neighborhoods include the implementation of the Rental Facade Improvement Program
which promotes rehabilitation according to guidelines for single family or duplexes
utilized as rental property located within districts of the City that represents primarily
the older neighborhoods and commercial areas constructed prior to 1959.Three
properties applied and have been approved to participate in the Rental Façade
Improvement Program.
The actual outcome for the affordable housing one year goal for supported households
was doubled.The City assisted 19 low to moderate income households with code
deficiency repairs,energy efficiency,emergency repairs and/or down payment
assistance.
The Abandoned Building program has reduced the number of buildings meeting the
definition of abandoned”over the past two years of implementation.As of May 2015
the City had 90 properties on the abandoned buildings list,since May some have the
buildings have been sold,rehabilitated,or reoccupied.The number of properties on the
list is decreasing.
What We Are Seeing:
Total number of building construction,electrical,plumbing,sign,and demolition permits issued
continues to rise.The City saw a 4.5%increase in the number of permits from FY13 to FY14
with an expected 6.6%increase from FY14 to FY15.
What Do We See In The Future:
The City is on track to meet the five year goals of the Community Development Block Grant,
with the exception of the Homeless Prevention goal which was to provide ten homeless
persons affordable housing.A new group called the Homelessness Task Force”has been
formed to identify ways to expend shelters/housing options,create warming zones,and
provide feedback on ways to meet the Homeless Prevention goal.
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Health,Safety,and Well Being
Goal:Create an inclusive,thriving,livable community that promotes health,safety,and well
being.
Strategic Objectives:
Strive to promote,enhance and maintain a safe environment.
Create an environment that encourages a healthy community.
Increase investment and participation in cultural and recreational activities.
What We Have Done:
In FY14,City staff investigated 1,409 housing and property maintenance codes cases.
Eighty percent were resolved voluntarily,with nuisance properties,weeds,and property
maintenance as the top three complaint types.This effort supports the Department of
Planning and Protective Services Property Maintenance/Code Enforcement goals and
objectives.
The City provides an online teaching technology to provide resources for food safety
education.
The City provides an educational resource for the control of diseases such as tick,
mosquitoes,bed bugs,and vermin.
The City continues to support the City’s cultural activities by allocating in the budget
money for the City’s cultural advancement.
With the combination of education and enforcement of environmental health laws,
increased technology in food safety,increased partnership and industry and other
regulatory authorities,the City of Jefferson is a safe,healthy,and livable community for
current residents,future residents,and visitors.These efforts support the Department
of Planning and Protective Services Environmental Health Services Division goals and
objectives.
What We Are Seeing:
Continuing wide support for parks,the arts,health and human service programs and attention
to neighborhoods keeps attracting people looking for a City that has a goal of providing a good
quality of life for the residents.
What Do We See In The Future:
It is encouraging that the City has been able to reassure citizens that they live in a very safe
community.The City will continue to allocate resources into public safety.
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Infrastructure
Goal:Increase opportunities for existing infrastructure funding and ensure that as the City
grows there are resources to meet infrastructure demands such as roads/streets;efficient and
adequate collection,treatment,and disposal of sewage in compliance with appropriate
regulations and standards;continue to develop an effective multimodal transportation system
which optimizes safety,convenience,cost effectiveness,and pollution reduction;and continue
to develop and maintain a Parks and Recreation System that will provide a diverse range of
active and passive recreational opportunities and facilities to meet the needs of the present
and future residents of the City.This includes finalizing plans to design and construct a
multipurpose recreational use building in the City.
Strategic Objectives:
Provide sufficient funding to maintain and improve City infrastructure.
Utilize new and innovative best practices for future and existing infrastructure.
Improve the communication of infrastructure needs to the customers.
What We Have Done:
The current sales tax 2012 2017 allots 6,000,000 total or 1,200,000 annually to street
resurfacing needs.The five year tax’s sidewalk category contains 600,000 in total of
which approximately fifty percent is utilized for sidewalk repair with the remaining
300,000 to be used for sidewalk extensions.In addition to fully funding sidewalk
projects,the City utilizes the tax dollars to match grant opportunities to further stretch
the sidewalk construction allotment to its fullest potential.This approach supports the
Public Works Street Division’s goal of developing and maintaining a multi year surface
treatment program.
The Department of Parks,Recreation,and Forestry purchased roughly 4.3 acres which
includes a log cabin,a picnic shelter,outdoor grills,and a fire circle.The Department
will be seeking input from the public regarding the use of the purchased land.The
purchased property would require little work to be used for summer programs,which
normally has approximately 200 children on a waiting list each year.This purchase
supports the Department of Parks,Recreation,and Forestry’s goal of working in a
collaborative manner throughout the community to enhance programs and facilities.
What We Are Seeing:
As long as funding is available,all City facilities and programs that are scheduled to comply with
accessibility requirements will go forward
31
Residents are satisfied with the maintenance of major streets.
Citizens continue to be highly satisfied with the sewer service and support bond issues to keep
networks reliable and up to date.
What Do We See In The Future:
If the City can maintain citizen trust in the City’s ability to deliver projects as promised,the City
looks forward to voter support for future sales tax and bond renewals that maintain and
enhance critical infrastructure and other capital improvements.
Workforce
Goal:Create an environment that supports engaged,high performing employees;enables the
City to recruit,retain and compete for talent;and ensures retention of institutional knowledge.
Strategic Objectives:
Maintain a total compensation system that is internally fair and externally competitive.
Cultivate a learning culture to improve employee job performance,capacity,and
leadership skills.
Seek innovative ways to recognize high performance employees,improve employee
satisfaction,and strengthen employee engagement.
Review and monitor staffing levels to ensure efficient use of resources.
What We Have Done:
The City continues to recognize the City’s employees monetarily.In the past the City normally
approves an annual salary increase.The FY16 budget included a lump sum payment for all full
time City employees in lieu of an annual increase.The City will be participating in a
comprehensive salary study in FY15 and FY16.In an effort to avoid creating a possible salary
structure problem for the City,the City opted to budget a lump sum payment in FY16 instead of
budgeting an across the board salary increase.The goals and objectives of the Human
Resources Department supports this effort.
During FY15,four committees were established to address employee related issues.One was a
committee established to receive suggestions from the employees relating to the issues and
questions employees may have regarding the workplace and developing solutions to those
issues to present to City leaders for consideration.A health insurance advisory committee was
established with the purpose of receiving input from the employees and providing ideas for
consideration when selecting employee health insurance for the upcoming year.A deferred
compensation committee was established with the purpose of investigating options for saving
32
for retirement and informing the employees of the available options.A Classification and
Compensation Committee was established with the purpose of providing input into the
comprehensive salary study and assisting with the criteria for the Request for Proposal RFP)
process.
What We Are Seeing:
For the Departments to continue a good”or better survey result,the Department Directors
agree that it is important to hire and retain qualified City employees.Inside City government,
we see employees highly motivated by public service.
What Do We See In The Future:
The goal of the City is to continue offering meaningful work with better pay and reaffirm their
role in improving the quality of life for the residents of the City.The City is committed in
helping all generations in the City’s workforce ranging from teen aged to 70+)find satisfaction
in their jobs.
PERFORMANCE MEASURES
To ensure the seven strategic priorities referenced above are accomplished,the City Council
has identified the overall purpose of the City is to sustain the quality of life"in the City as
desired by the community.Workload/service level indicators are information upon which the
efficiency measures are calculated.The efficiency measures are also used to provide an
indication of the accomplishment on the identified outcome measures for each Department.
The outcome measures are intentionally written to be broad statements of accomplishment,
while the individual departments have more numerous and more specific performance
measures identified at the departmental level.Outcome based performance statements are
intended to focus on the quality of life factors which include:
1. Providing for a safe community.
2. Continuing to enhance the environmental stewardship of the community.
3. Improving the aesthetics of the City,while preserving the historical heritage of the
community.
4. Provide recreational and cultural enrichment activities in the community.
5. Provide for an easily traveled and connected City.
6. Provide for the retention and creation of economic development and employment
opportunities within the City.
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Guiding Documents
There are numerous plans/studies on which the City relies in developing the budget;the more
significant of those plans include the following:
2013 2035 Metropolitan Transportation Plan MTP)For the Jefferson City,Missouri
Urbanized Area This Plan presents transportation priorities for the Capital Area metropolitan
planning area.Included in the MTP are specific plans pertaining to the growth and
development of the metropolitan region that support the goals,objectives,and policies set out
in the MTP.
Jefferson City Comprehensive Plan This Plan guides land use and development decisions
within the corporate boundaries of the City of Jefferson.
Central East Side Neighborhood Plan This Plan provides the context for development and
redevelopment decisions within the area influenced by the former Missouri State Penitentiary
and its development.
Southside Redevelopment Plan under development)This plan will guide development and
redevelopment decisions in the Southside/Old Munichburg area of the City of Jefferson.
Feasibility and Study Plan for a Multipurpose Building The purpose of this study was to get an
objective third party look at the state of the recreation programs and recreation facilities in the
City of Jefferson and the surrounding areas and determine whether the City could construct
and operate a facility on their own.
Wastewater Collection Master Plan 2000)This plan is a condition assessment and inventory
of the wastewater collection system.This plan provides guidance for rehabilitation of the City’s
sewer system.
Capital Replacement Plan This plan itemizes and tracks the City’s capital needs vehicles,
equipment,and buildings)and is utilized to evaluate,plan,and budget for the replacement of
the City’s capital needs.
Additional Information
The City of Jefferson is an entitlement community for the receipt of federal funds from the
Department of Housing and Urban Development.Funding priorities are outlined in a five year
consolidated plan,City of Jefferson Community Development Block Grant Program,2014 2018
Consolidated Plan.
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The Department of Parks,Recreation,and Forestry reports to the Jefferson City Parks and
Recreation Commission.The Commission is charged with the operation,management,
supervision,and control and use of the City’s parks and recreation facilities.The Commission
approves the budget prepared by the Department’s Staff.After the Commission’s approval,the
Department’s Staff presents the budget to the City Council for adoption.
35
SECTION 3:Budget Overview
36
Budget Overview
The FY16 Adopted Budget presents a balanced budget with estimated spending of 68,473,401.
Each budget has a specific purpose and is organized to help designate resources to activities.
The General Fund includes budgets for twelve departments and offices that provide critical
services to the residents,such as police and fire protection,street maintenance,planning
codes,court,and general administration of the City.
The budgets for the Special Revenue Funds are used to account for the proceeds of specific
revenue sources requiring separate accounting.The City’s largest Special Revenue Fund is the
Park Fund for the Department of Parks,Recreation,and Forestry.
The budgets for the Enterprise Funds are used to account for services provided to the general
public and are financed primarily by a charge for the use of the service.The City operates four
Enterprise Funds.All four are divisions of the Department of Public Works:Airport,Parking,
Transit,and Wastewater.
The Capital Improvement Tax Funds are funded with sales tax revenue and are allocated for
infrastructure improvements.
FUND STRUCTURE
Fiduciary Fund Types
Major Funds
General Special Revenue Capital Projects Enterprise Internal Service Trust/Agency
General Parks,Recreation Forestry Capital Improv.Tax Transit
WasteWater
Non Major Funds
General Special Revenue Capital Projects Enterprise Internal Service Trust/Agency
Police Training Airport Workers Comp.Trust Tax Incremental Financing
Lodging Tax Parking
JC Veterans Plaza
City Hall Art Trust
USS Jefferson City Submarine Trust
Woodland Cemetery Trust
StoneRidge TDD not active
Firemen's Retirement Trust
Non Major Funds Non Major Funds
Governmental Fund Types
Major Funds
Proprietary Fund Types
Major Funds
The City budget is divided into funds which fall into one of three major categories:
Governmental,Proprietary,and Fiduciary Fund Types.
37
Governmental Fund Types
Governmental Funds are used to account for governmental activities focusing on near term inflows and
outflows of spendable resources,as well as balances of spendable resources available at the end of the
City’s fiscal year.
Major Governmental Funds include:General Fund,Parks Fund a special revenue fund),and the Capital
Improvement Tax Funds.
Non major Governmental Funds include:Police Training,Lodging Tax,JC Veterans Plaza Trust,City Hall
Art Trust,USS Jefferson City Submarine Trust,Woodland Cemetery Trust,and Firemen’s Retirement
Trust.
Proprietary Fund Types
The City maintains two types of Proprietary Funds;Enterprise and Internal Service The Enterprise
Funds are used to report functions presented as business type activities.The Internal Service Fund
accounts for the self insurance workers compensation funds.
Enterprise Funds include:Wastewater,Airport,Parking,and Transit.The major Enterprise funds are the
Transit and Wastewater Division Funds.The non major Enterprise funds are the Airport and Parking
Division Funds.
The Internal Service Fund includes the Worker’s Compensation Fund,which is considered non major.
Fiduciary Fund Types
Fiduciary Funds are used to account for resources held for the benefit of parties outside the
government.The Firefighter’s Retirement Trust is a Fiduciary Fund as well as the Tax Increment
Financing Fund.Both are considered non major funds.
The budgets for all funds are appropriated funds.There are no funds in the audited financial statements
that are not included in the budget.
38
CHANGES IN FUND BALANCES
Est.Beginning Balance $ 7,092,287 8,156,620 59,584,490 761,755 4,949,838 80,544,990
Est.Unrestricted Begin.Balance 6,466,439 8,156,620 4,804,232 761,755 4,949,838 25,138,884
Revenue $ 30,725,086 7,943,269 24,243,464 224,000 4,700,000 67,835,819
Transfers In 23,800 1,400,931 33,200 1,457,931
Less:Expenditures (29,358,484)7,329,860)24,867,517)433,438)33,200)3,942,500)65,964,999)
Transfers Out (1,390,403)1,110,100)8,300)2,508,803)
Est.Ending Balance $ 7,092,287 7,659,929 60,361,368 552,317 5,699,038 81,364,939
Less:Reserves $ ($625,848) $625,848)
Less:Captial Contributions 50,568,783)50,568,783)
Less:Restricted Bond Funds 4,211,475)4,211,475)
Est.Unrestricted Fund Balance $ 6,466,439 7,659,929 5,581,110 552,317 5,699,038 25,958,833
Fund Balance Change Amount* $496,691)776,878 209,438)749,200 819,949
Fund Ba lance change Percent*0.00%6.09% 16.17%27.49% 0.00%15%3.26%
Calculated on the Beginning and Ending Unrestricted Balances
Total
Special
RevenueGeneral Enterprise
Internal
Service Fiduciary
Capital
Improvement
Tax
A review of the Changes in Fund Balance Schedule shows the General Fund is not expecting a
significant change in the fund balance when comparing FY15 to FY16.The major General Fund
revenue sources are Sales Tax,Franchise and Utility Tax,Property Tax,and Charges for Services.
The major General Fund expenditure occurs in the personnel services category.
The Special Revenue Fund category includes seven funds:the Parks Fund,JC Veterans Plaza
Trust Fund,Police Training Fund,Lodging Tax Fund,City Hall Art Trust Fund,USS JC Submarine
Trust,and Woodland Cemetery Trust Fund.The Parks Fund is the largest fund and does not
require any subsidies from other funds.The Charges for Services and the Sales Tax allocated to
the Parks Fund is sufficient revenue for operation.The Special Revenue Fund category is not
expecting a significant change in the fund balance when comparing FY15 to FY16.
The Enterprise Fund category includes two Divisions,the Airport and Transit Divisions,that
historically are subsidized with General Funds.The City‘s intention is to continue to provide the
services the two Divisions offer along with efforts to provide the services in the most efficient
and economical manner.The remaining two Divisions in the Enterprise Fund category,Parking
Division and Wastewater Division,are fiscally sound.The Parking and Wastewater Divisions are
both operating on the revenue generated by the Divisions.The Enterprise Fund category is
expecting an increase in the fund balance when comparing FY15 to FY16.
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The City is expecting a fund balance decrease in the Internal Service Fund during FY16.The
City’s Internal Service Fund category houses the Worker’s Compensation Trust Fund.The
Worker’s Compensation Fund was implemented as a cost containment measure in lieu of using
the State of Missouri Fund or private insurance.While the City is still making contributions to
this fund in FY16,it also intends to use some of the fund balance for expenditures.In future
years the fund balance will be reviewed to determine the contribution level that is required.
The Fiduciary Fund Category includes one fund,the Tax Increment Financing Fund.This fund
was set up as a clearing account with no expectation for the fund balance to grow.As a result,
there is no change in the fund balance from FY15 to FY16.
The Capital Improvement Tax CIT)Category is expecting a slight increase in the fund balance
from FY15 to FY16.The approved expenditures are based on the estimated revenue the CIT
Fund is expected to receive from the Sales Tax revenue sources.Every five years the Capital
Improvement Tax CIT)sunsets and requires a new vote of the citizens in order to continue.The current
sales tax sunsets on March 31,2017.This sunset does not affect the Changes in Fund Balance Schedule
for the FY16.
A review of the percent of change in the fund balance before adjustment for reserves shows
that the Enterprise,Internal Service,and Capital Improvement Tax categories are expecting
fairly significant changes in the fund balance from FY15 to FY16.
COMBINED REVENUES BY TYPE
Revenue Source
Sales Other Use Taxes $10,303,921 4,700,000 4,909,755 19,913,676
Intergovernmental Taxes 2,175,000 2,175,000
Other Taxes 120,000 120,000
Franchise Utility Tax 7,557,241 7,557,241
Lodging Tax 1,100,000 1,100,000
Property Tax 5,249,399 5,249,399
Intergovernmental 741,418 1,099,263 1,840,681
Charges for Services 2,614,958 11,778,457 200,000 1,760,514 16,353,929
Fees License Permits 716,850 23,256 740,106
Fines Forfeitures 986,300 115,000 10,000 1,111,300
Contributions Donations 75,000 75,000
Other Operating Revenue 65,000 55,660 81,350 202,010
Interest Income 95,000 1,020,668 24,000 66,250 1,205,918
Other Non Operating Revenue 25,000 151,160 15,000 191,160
Transfer In 23,800 1,400,930 33,200 1,457,930
Carry Over to Surplus 9,223,122 749,200)209,438 496,691 9,180,051
Total Revenue $30,748,886 24,867,517 3,950,800 433,438 8,439,560 33,200 68,473,401
TotalGeneralEnterprise
Capital
Improv.
Self
Insurance
Special
Revenue
Trust
Agency
40
A review of the Combined Revenue By Type Schedule for the FY16 Adopted budget reveals the
operation of the City relies heavily on Sales Other User Taxes,Intergovernmental Taxes,
Franchise and Utility Taxes,and Property Taxes.The General Fund Charges for Services
includes an internal billing to Departments and Divisions that are supported by user fees.
During the FY16 budget development process,expenses that normally were charged to a
General Funded department were reviewed closely to determine if the expenses could or
should be charged to the budgets of a fee supported division.The FY16 budget reflects the
outcome of this review.Costs associated with the employees’wellness assessment,
background checks,and drug/alcohol testing that was being charged to a General Fund
supported department are budgeted to the FY16 self supporting unit benefiting from the
service provided.
The FY16 General Fund Budget was developed with the anticipation of expending all revenues
received.
The schedule shows the Enterprise Funds rely heavily on Charges for Servcies from the services
provided with an anticipated 9,223,122 Carry Over to Surplus,due mostly to a 10,000,000
bond issuance by the WasteWater Division.
The schedule shows the budget for the Capital Improvement Tax Funds rely primarily on sales
tax revenue.Every five years the Capital Improvement Tax CIT)sunsets and requires a new
vote of the citizens in order to continue.The current sales tax sunsets on March 31,2017.
Even though the sunset date is two years away,the City has been thinking about the next sales
tax iteration and establishing a date to have the issue put on the ballot.This will be the seventh
iteration of the CIP tax.If the seventh iteration receives a majority vote of the Jefferson City
voters,it would be in effect from April 1,2017 and sunset on March 31,2022.The Staff is
estimating a 4,900,000 per year initiative.
The Department of Parks,Recreation,and Forestry is the largest Special Revenue Department.
This Department relies heavily on the revenue from sales tax and charges for the recreational
programs/services provided.The Parks Fund is fiscally sound.
There is one fund represented under the Trust and Agency Fund category.That is the Tax
Increment Financing TIF)Fund.The TIF Fund is a clearing account and is not expect to build a
fund balance in the future.The revenue that is generated by the approved projects will be
expended to the appropriate receiver of funds.
For the City as a whole,the largest revenue source is Sales Other User Taxes,followed by
Charges for Services,Franchise Utility Taxes,and Property Tax.It is important to note that
Charges for Services do include assessments to funds that are fiscally supported by a funding
source other than the General Fund.
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For the City as a whole,the largest expenditure category is the Personnel Services expenditure
category followed by the Capital Projects expenditure category.Staffing levels are reviewed on
an on going basis.Capital Projects expenditures are budgeted on anticipated revenue
projections.The approval of projects depends on the actual revenues received compared to
the budgeted amounts throughout the fiscal year.
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REVIEW OF FUNDS
Fund
Unaudited
Fund Balance
10/31/15
Add
Projected
Revenues
Less
Projected
Expenses
Projected
Fund Balance
10/31/16 Amount Percent
Governmental Funds
General Fund $7,092,287 30,748,886 30,748,886 7,092,287 0.00%
Total Governmental Funds 7,092,287 30,748,886 30,748,886 7,092,287 0.00%
Special Revenue Funds
Parks $7,887,315 6,826,619 7,318,760 7,395,174 492,141)6.24%
JC Veterans Plaza Trust 125,332 2,400 2,400 125,332 0.00%
Police Training 19,589 10,800 12,000 18,389 1,200)6.13%
Lodging Tax 35,621 1,101,800 1,101,800 35,621 0.00%
City Hall Art Trust 28,230 450 28,680 450 1.59%
USS Jefferson City Submarine 17,506 300 17,806 300 1.71%
Woodland Cemetery 43,027 900 5,000 38,927 4,100)9.53%
Total Special Revenue Funds 8,156,620 7,943,269 8,439,960 7,659,929 496,691)6.09%
Enterprise Funds
Ai r port Fund $5,276,525 375,382 425,382 5,226,525 50,000)0.95%
Parking Fund 2,211,395 2,510,004 2,510,004 2,211,395 0.00%
Transit Fund 5,633,683 1,124,428 967,716 5,790,395 156,712 2.78%
Wastewater Fund 46,462,888 21,634,581 20,964,415 47,133,053 670,166 1.44%
Total Enterprise Funds 59,584,490 25,644,395 24,867,517 60,361,368 776,878 1.30%
Internal Service Fund
Workers Compensation $761,755 224,000 433,438 552,317 209,438)27.49%
Total Interrnal Service Fund 761,755 224,000 433,438 552,317 209,438)27.49%
Agency Fund
TIF Redevelopment $33,200 33,200 0.00%
Total Agency Fund 33,200 33,200 0.00%
Capital Improvement Tax Funds
Funds 41 44 $4,949,838 4,700,000 3,950,800 5,699,038 749,200 15.14%
Total Capital Projects Funds 4,949,838 4,700,000 3,950,800 5,699,038 749,200 15.14%
Grand Total 80,544,990 69,293,750 68,473,802 81,364,939 819,949 17.14%
Net Change represents the difference between the FY15 Unaudited Fund Balance and the FY16 Projected Fund Balance.
Net Change*
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A review of the schedule above shows there are significant changes anticipated in the fund
balances from FY15 to FY16 for the Internal Service Fund and Capital Improvement Tax Funds.
The anticipated change in the Internal Service Fund is due to the fact that the City expects to
use a portion of the existing fund balance for expenditures.The anticipated change in the
Capital Improvement Tax Funds is due to the fact that some scheduled improvement projects
will not be budgeted until FY17.
FIVE YEAR MODEL
The City of Jefferson uses a five year financial model for long range financial planning,as well
as,predicting financial outcomes for a variety of different budgeting scenarios.The five year
model includes both revenues and expenditures by category and changes as new information
becomes available.During the budget process the model is presented to the City Council for
discussion and budgetary direction.The five year model for the General Fund can be found in
Section 5 and the model for each of the Enterprise funds can be found in Section 7.
CITY WIDE PROPOSED FULL TIME EQUIVALENTS FTE)
FTE’s are positions or employees that are expressed as a ratio of hours worked.One FTE is
assumed to work 2,080 hours per year.Assistant fire chiefs are assumed to work 2912 hours
while the firefighters are assumed to work 2958.54 hours.A table of FTE’s by department is
presented below.
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Mayor and City Council
Elected City Councilman 10.00 10.00 10.00
Elected Mayor 1.00 1.00 1.00
Totals Elected Positions 11.00 11.00 11.00
Office of City Clerk
City Clerk 1.00 1.00 1.00
Administrative Assistant 0.33 0.33 0.33
Total Full Time 1.33 1.33 1.33
Total Part time
Full Time Equivalents FTE)
44
Total Part time
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Office of City Administrator
City Administrator 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Communications Manager 1.00
Total Full Time 3.00 2.00 2.00
Total Part time
Office of City Counselor
City Counselor 1.00 1.00 1.00
Associate City Counselor 1.00 1.00 1.00
Paralegal 1.00 1.00 1.00
Administrative Assistant 0.34 0.34
Administrative Technician 0.34
Total Full Time 3.34 3.34 3.34
Total Part time
Municipal Court
Municipal Court Coordinator 1.00 1.00 1.00
Deputy Court Clerk 1.00 1.00 1.00
Administrative Assistant 0.33 0.33
Administrative Technician 0.33
Part time Municipal Judge 1.00 1.00 1.00
Part time Clerk 1.00 1.00 1.00
Part time Bailiff 1.00 1.00 1.00
Elected Municipal Judge 1.00 1.00 1.00
Elected Prosecuting Attorney 1.00 1.00 1.00
Total Full Time 2.33 2.33 2.33
Total Part time 5.00 5.00 5.00
Human Resources Department
Director of Human Resources 1.00 1.00 1.00
Human Resources Specialist 1.00 1.00 1.00
Senior Accounting Technician 1.00
Administrative Assistant 1.00
PT w/Benefits Human Resources Assistant 1.00 1.00 1.00
Total Full Time 3.00 3.00 2.00
Total Part time 1.00 1.00 1.00
Full Time Equivalents FTE)
45
Total Part time 1.00 1.00 1.00
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Finance Department
Director of Finance and Information Technology Systems 0.75
Director of Finance 1.00
Chief Accountant 1.00 1.00 1.00
Purchasing Agent 1.00 1.00 1.00
Auditor 1.00
Senior Accountant,Accountant 2.00 2.00
Senior Accountant
Accountant
Senior Accountant 1.00
Senior Accounting Technician 2.00 1.00 2.00
Accounting Technician 2.00 2.00 2.00
Customer Service Representative 2.00 2.00 2.00
Purchasing Assistant 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Help Desk Technician 0.25
Part time Building Service Worker 1.00 1.00 1.00
Total Full Time 13.00 11.00 12.00
Total Part time 1.00 1.00 1.00
Information Technology Services
Director of Finance and Information Techn.Serv.1.00 0.25
Director of Information Technology Services 1.00
ITS Manager 1.00 1.00
Systems Analyst 3.25 2.25 2.25
Information Systems Support Specialist 2.00 2.00 2.00
GIS Manager 1.00 1.00 1.00
GIS Specialist I1.001.00 1.00
GIS Specialist II 1.00 1.00 1.00
Help Desk Technician 0.75
Total Full Time 9.25 9.25 9.25
Full Time Equivalents FTE)
46
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Police Department
Police Chief 1.00 1.00 1.00
Police Captain 3.00 3.00 3.00
Police Lieutenant 5.00 5.00 5.00
Police Sergeant 9.00 9.00 9.00
MSAG/Records Supervisor 1.00
Police Officer I,II,III 71.00 70.00 70.00
Police Officer I
Police Officer II
Police Officer III
Communications Supervisor 3.00 3.00 3.00
Fiscal Affairs Tecnician 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Evidence Technician 1.00 1.00 1.00
Communicati ons Operator 17.00 17.00 17.00
Administrative Technician 1.00 1.00 1.00
Police Information Clerk 4.00 3.00 3.00
Police Maintenance Worker 1.00 1.00 1.00
Building Service Worker 1.00 1.00 1.00
Systems Analyst 0.75 0.75 0.75
Veterinarian 1.00 1.00 1.00
Animal Control Section Supervisor 1.00 1.00 1.00
Senior Animal Control Officer 1.00 1.00 1.00
Animal Control Officer 3.00 3.00 3.00
Veterinarian Assistant 2.00 2.00 2.00
Part time Communications Operator 2.00 2.00
Part time Police Information Clerk 5.00 2.00 2.00
Total Full Time 128.75 125.75 125.75
Total Part time 5.00 4.00 4.00
Fire Department
Fire Chief 1.00 1.00 1.00
Assistant Fire Chief 3.00 3.00 3.00
Fire Training Officer 1.00 1.00
Public Fire Education Officer 1.00 1.00 1.00
Fire Captian 21.00 21.00 21.00
Fire Driver Engine e r 24.00 24.00 24.00
Fire Fighter 24.00 22.00 22.00
Administrative Assistant 1.00 1.00 1.00
Part time Office Assistant 1.00
Total Full Time 76.00 73.00 74.00
Total Part time 1.00
Full Time Equivalents FTE)
47
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Planning Protective Services Administration
Director Planning Protective Services 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Administrative Technician 1.00 1.00 1.00
Customer Service Representative 1.00 1.00 1.00
Total Full Time 4.00 4.00 4.00
Total Part time
Planning Protective Services Planning
Senior Planner 1.00 1.00 1.00
Part time Planning Technician 1.00 1.00 1.00
Part time Planning Clerk 1.00
Total Full Time 1.00 1.00 1.00
Total Part time 2.00 1.00 1.00
Planning Protective Services MPO
Planner III 1.00 1.00 1.00
Planner II 1.00
Planner I1.001.00 1.00
Total Full Time 2.00 2.00 3.00
Total Part time
Planning Protective Services Redev Grants
Neighborhood Services Coordinator 1.00 1.00 1.00
Neighborhood Services Specialist 0.50 0.50 0.50
Administrative Technician
Total Full Time 1.50 1.50 1.50
Total Part time
Planning Protective Services Entitlement Grant
Neighborhood Services Specialist 0.50 0.50 0.50
Part time Grant Assistant 1.00 1.00 1.00
Total Full Time 0.50 0.50 0.50
Total Part time 1.00 1.00 1.00
Planning Protective Services Environmental Health Services
Environmental He alth Services Manager 1.00 1.00 1.00
Environmental Health Specialist 1.00 2.00 2.00
Part time Environmental Health Technician 1.00 1.00
Part time Mosquito Control Technician 1.00
Part time Weed Inspector 1.00
Part time Neighbor Support Technician 3.00
Total Full Time 2.00 3.00 3.00
Total Part time 5.00 1.00 1.00
Full Time Equivalents FTE)
48
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Planning Protective Services Property Maint.Code Enforcement
Senior Housing Inspector 1.00 1.00
Property Inspector 2.00 2.00
Part time Neighborhhod Support Technician 2.00 2.00
Total Full Time 3.00 3.00
Total Part time 2.00 2.00
Planning Protective Services Building Inspection and Regulation
Building Official 1.00 1.00
Building and Inspection Division Dire ctor 1.00
Plumbing Inspector 1.00
Electrical Inspector 1.00
Building Inspector 1.00
Building Inspector I,II 3.00 3.00
Senior Housing Inspector moved to 535)1.00
Environ.Health Spec.moved to 532 533)3.00
Total Full Time 8.00 4.00 4.00
Total Part time
Public Works Administration
Director of Public Works 1.00 1.00 1.00
Administrative Assistant 2.00 2.00 2.00
Total Full Time 3.00 3.00 3.00
Total Part time
Public Works Central Maintenance
Central Maintenance Supervisor 1.00 1.00 1.00
Mechanic Supervisor 1.00 1.00 1.00
Mechanic 4.00 4.00 4.00
Parts Clerk 1.00 1.00 1.00
Administrative Technician 1.00
Part time Administrative Technician 1.00 1.00
Seasonal Employee 1.00 1.00
Total Full Time 8.00 7.00 7.00
Total Part time 2.00 2.00
Full Time Equivalents FTE)
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Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Public Works Engineering
City Engineer 1.00 1.00 1.00
Engineering Supervisor 1.00
Administrative Technician 1.00 1.00 1.00
Civil Engieer I,II 4.00 3.00 3.00
Civil Engineer I
Civil Engineer II
Plan Reviewer 1.00 1.00 1.00
Registered Land Surveyor 1.00 1.00 1.00
Engineering Inspection Supervisor 1.00 1.00 1.00
Engineering Designer 1.00
Construction Inspector 2.00 2.00 2.00
Engineering Survey Technician 1.00 1.00 1.00
Part time Survey Assistant 3.00
Total Full Time 14.00 11.00 11.00
Total Part time 3.00
Public Works Streets
Operations Division Director 0.50 0.50 0.50
Street Superintendent 1.00 1.00 1.00
Street Supervisor 2.00 2.00 2.00
Construction Inspector 1.00 1.00 1.00
Street Maintenance Crew Leader 5.00 5.00 5.00
Traffic Signal Tech 1.00 1.00 1.00
Street Maint.Senior Worker,Worker,Trainee 15.00 13.00 13.00
Senior Street Maintenance Worker
Street Maintenance Worker
Street Maintenance Trainee
Part time Maintenance Assistant 10.00
Seasonal Employee 5.00 5.00
Total Full Time 25.50 23.50 23.50
Total Part time 10.00 5.00 5.00
Full Time Equivalents FTE)
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Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Public Works Airport
Airport Supervisor 1.00 1.00 1.00
Senior Airport Maintenance Worker 1.00 1.00 1.00
Seasonal Employee 1.00 1.00
Total Full Time 2.00 2.00 2.00
Total Part time 1.00 1.00
Public Works Parking
Operations Division Director 0.50 0.50 0.50
Parking Division Supervisor 1.00 1.00 1.00
Assistant Parking Supervisor 1.00 1.00 1.00
Parking Enforcement Senior Officer,Officer 2.00 2.00 2.00
Senior Parking Enforcement Officer
Parking Enforcement Officer
Parking Attendant 2.00
Senior Parking Maint.Worker 1.00 3.00 3.00
Parking Maint.Worker
Parking Maint.Worker Trainee
PT w/Benefits Maint.Assistant 1.00
Seasonal Employee 3.00 3.00
Total Full Time 7.50 7.50 7.50
Total Part time 1.00 3.00 3.00
Public Works Transit
Transit Division Director 1.00 1.00 1.00
Transit Operations Supervisor 1.00 1.00 1.00
Transit Operations Assistant 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Transit Communications Operator 2.00 2.00 2.00
Bus Driver 19.00 19.00 20.00
PT w/Benefits Bus Driver/Service Worker 2.00 2.00 1.00
Part time Bus Driver 2.00 1.00 1.00
Part time Service Worker 1.00 1.00 1.00
Total Full Time 25.00 25.00 26.00
Total Part time 5.00 4.00 3.00
Full Time Equivalents FTE)
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Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Public Works Wastewater
Wastewater Division Director 1.00 1.00 1.00
Wastewater Treatment Plant Manager 1.00 1.00 1.00
Collection System Superintendent 1.00 1.00 1.00
Engineering Designer 1.00 1.00 1.00
WWTP Supervisor 1.00 1.00 1.00
Wastewater Maintenance Supervisor 1.00 1.00 1.00
Utility Crew Supervisor 3.00 3.00 3.00
Electrician 1.00 1.00 1.00
Laboratory Analyst 1.00 1.00 1.00
Controls and Instrumentation Technician 1.00 1.00 1.00
Pumping System Mechanic 4.00 4.00 4.00
WWTP Operator II 1.00 1.00 1.00
Lab Technician I1.001.00 1.00
Utility Maintenance Crew Leader 7.00 7.00 7.00
WWTP Operator I2.002.00 2.00
Senior Utility Maintenance Worker
Utility Maintenance Worker
Utility Maintenance Trainee 7.00 7.00 7.00
Administrative Technician 1.00 1.00 1.00
Part time Construction Inspector 1.00 1.00
Part time Maintenance Assistant 4.00
Seasonal Employee 2.00 2.00
Total Full Time 35.00 35.00 35.00
Total Part time 4.00 3.00 3.00
Full Time Equivalents FTE)
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Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Parks,Recreation Forestry
Director of Parks Recreation 1.00 1.00 1.00
Deputy Director of Parks Recreation 1.00 1.00 1.00
Recreation Facilities Division Director 1.00 1.00 1.00
General Rec Services Div Director 1.00 1.00 1.00
Park Resources Division Director 1.00 1.00 1.00
Parks and Landscape Planner 1.00 1.00 1.00
Recreation Program Supervisor 5.00 5.00 5.00
Parks Resource Supervisor 3.00 3.00 3.00
Planner 1.00 1.00 1.00
Electrician 1.00 1.00 1.00
Recreation Program Specialist 2.00 2.00 2.00
Mechanic 2.00 2.00 2.00
Administrative Assistant 1.00 1.00 1.00
Fiscal Affairs Technician 1.00 1.00 1.00
Parks Maintenance Crew Leader 4.00 4.00 4.00
Senior Parks Maintenance Worker
Parks Maintenance Worker
Parks Maintenance Worker Trainee 19.00 19.00 19.00
Administrative Technician 1.00 1.00 1.00
Customer Service Rep 1.00 1.00 1.00
PT Benefits Golf Course Clubhouse 1.00 1.00
Part Maintenance 1.00 1.00
Recreation
Athletic Field Maintenance Assistant 1.00 1.00
Part time Office Assistant
Ice Arena 49.00 49.00 43.00
Golf Course Clubhouse 17.00 17.00 13.00
Memorial Swimming Pool 45.00 45.00 60.00
Elllis Porter Swimming Pool 30.00 30.00 31.00
Park Maintenance 16.00 16.00 33.00
Recreation 153.00 153.00 207.00
Total Full Time 47.00 47.00 47.00
Total Part time 313.00 313.00 387.00
Total Full Time 426.00 411.00 414.00
Total Part time and Elected Positions 368.00 358.00 431.00
Full Time Equivalents FTE)
A summary of variances can be found in the individual Department’s summaries.
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AMENDED
BILL NO. 2015-33
SPONSORED BY COUNCILMAN Prather
ORDINANCE NO. iatt 3
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ADOPTING A BUDGET
AND PERSONNEL CLASSIFICATION PLAN FOR THE CITY FOR THE PERIOD OF
NOVEMBER 1, 2015, TO OCTOBER 31, 2016, AND APPROPRIATING MONEY IN
THE CITY TREASURY TO PAY THE COST OF OPERATING THE CITY
GOVERNMENT DURING THAT PERIOD IN ACCORDANCE WITH THE BUDGET.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. A budget and personnel classification plan for the City of Jefferson,
Missouri, are hereby adopted for the period November 1, 2015, to October 31, 2016. A
copy of the budget and personnel classification plan is attached and made a part
hereof, as fully as if set forth verbatim herein.
Section 2. There is hereby appropriated out of the various funds in the City
Treasury such monies as are provided for in the budget for the City for the period
November 1, 2015, to October 31, 2016, to defray the cost and expense of operating
the City government during that period in accordance with the budget.
Section 3. This Ordinance shall be in full force and effect from and after the date
of its passage and approval with an effective date of November 1, 2015.
Passedap W/5--Approved:
Presiding Officer Mayor Carrie Tergin
n
ATTEST:; APPROVED AS TO FORM:
7544414CityJerk` . . City Counselor
Vetoed by Mayor, veto overridden; Ordinance went into effect without Mayor's signature 9/21/2015.
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To: Members of the City Council
From: Mayor Carrie Tergin
Re: FY 2016 Budget
Date: September 21, 2015
The purpose of this memo is to advise the Council that I have decided to veto Ordinance Number 2015-
33, by which you approved the city's FY 2016 Budget.
It is my firm belief that increasing the cost of government to our citizens should be done with a great
deal of forethought and as a last resort. I am not convinced that the city's financial need justifies
increasing taxes by any amount at this time.
I want to especially draw your attention to the fact that sales tax revenue has been increasing at a faster
pace than it was a year ago. City government has collected roughly$10.78M from the one cent sales tax
during the past twelve months. Yet, the council approved budget is projecting collections at $10.3M
from the one cent sales tax during the FY2016 fiscal year. I know of no basis for believing that either the
national or local economy will recede during the next year. In fact,with the growth of our retail sector
e.g., Sam's), I believe that the city's sales tax revenue will continue to increase.
For the reasons outlined above I must respectfully exercise my authority to veto this budget.
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Organizational Policies and Procedures
Summary of Significant Accounting Policies
The accounting and reporting policies of the City conform to Generally Accepted Accounting
Principles GAAP)applicable to local governments.The following represent the more significant
accounting and reporting policies and practices of the City.
Basis of Presentation
The accounts of the City are organized on the basis of funds and account groups,each of which
is considered a separate accounting entity.The following fund types and account groups are
used by the City.
Governmental Fund Types
The General Fund accounts for all financial resources traditionally associated with government
which are not required legally or by sound financial management to be accounted for in
another fund.
Special Revenue Funds are used to account for revenue sources that are legally restricted to
expenditures for specific purposes not including major capital projects).
The Capital Improvement Tax Fund accounts for the acquisition of capital assets or
construction of major capital projects not being financed by Proprietary Funds and Trust Funds.
Proprietary Fund Types
The Enterprise Funds are used to account for operations which provide a service to the general
public and are financed by user charges from such services;or where the City has decided that
periodic determination of net income is appropriate for accountability purposes.
The Internal Service Funds are used to account for the financing of goods or services provided
by one department to the other departments of the City on a cost reimbursement basis.
Fiduciary Fund Types
The Fiduciary Fund types account for assets held in trust by the City for others.
Account Groups
The General Fixed Assets Account Group is established to account for all fixed assets of the City
other than those accounted for in the Proprietary Fund Types.
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The General Long Term Debt Account Group is established to account for all long term
indebtedness of the City except that account for in the Proprietary Fund Types.
Basis of Accounting and Budgeting
The government wide financial statements are reported using the economic resources
measurement focus and the accrual basis of accounting,as are the Proprietary Fund and
Fiduciary Fund financial statements.Revenues are recorded when earned and expenses are
recorded when a liability is incurred,regardless of the timing of cash flows.Property taxes are
recognized as revenues in the year for which they are levied.Grants and similar items are
recognized as revenue as soon as all eligibility requirements imposed by the provider have been
met.
Governmental Fund financial statements are reported using the current financial resources
measurement focus and the modified accrual basis of accounting.Under the modified basis of
accounting revenues are recognized when susceptible to accrual i.e.,when they are
measurable and available”).
Property taxes,sales taxes,franchise taxes,other taxes,licenses,grants,interest and special
assessments are susceptible to accrual.Other receipts and taxes become measurable and
available when cash is received by the City and are recognized as revenue at that time.
Cash and Cash Equivalents
The City’s cash and cash equivalents are considered to be cash on hand,demand deposits,
amounts invested in overnight repurchase agreements,and investments with a maturity date
of 90 days or less.
Cash resources of all City individual funds are combined to form a pool which is invested in
overnight repurchase agreements which are carried at cost,which approximates fair value.
Other Taxes and Revenues
Licenses,fees,fines,forfeitures and other revenues are generally not susceptible to accrual and
are recorded when received in cash.
Recognized state shared taxes,such as motor,gas and liquor taxes,represent payments
received during the current fiscal period.
Federal and state grant aid is reported as revenue when the related reimbursable expenditures
are incurred.Charges for services are generally susceptible to accrual and are recorded as
revenue when earned.
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Inventory and Prepaid Items
Inventory is valued at cost using the first in,first out method.Inventories consist of gasoline,
vehicle parts and accessories for the transit system and City vehicles.
Certain payments to vendors reflect costs applicable to future accounting periods and are
recorded as prepaid items.
Restricted Assets
Certain assets of the Wastewater Division Fund are set aside and restricted by bond covenants
as security for payment of debt service costs on outstanding bonds,for replacement reserves,
for contingencies and for the periodic accumulation of funds to pay semi annual bond interest
and annual principal due during the next fiscal year.
Capital Assets
Capital Assets,which include property,plant,equipment,and infrastructure are reported in the
applicable governmental or business type activities columns in the government wide financial
statements.Capital assets are defined by the City Finance Director as assets with an estimated
useful life in excess of one year with a threshold of 10,000.
Capital assets for all fund types are recorded at cost or estimated historical cost where cost
could not be determined from available records.Donated capital assets are recorded at their
estimated fair value at the date of donation.The cost of normal maintenance and repairs that
do not add to the value of the asset or materially extend the assets life are charged to
operations as they occur and are not included in the capital assets.Renewals and betterment
are capitalized over the remaining useful life of the related capital assets,as applicable.
Property,plant and equipment are depreciated using the straight line method over the
following estimated useful lives:
Buildings 10 50 years
Improvements other than buildings 7 10 years
Wastewater Plant and System 40 50 years
Machinery and Equipment 3 20 years
Furniture and Fixtures 5 10 years
Motor Vehilces 2 15 years
Infrastructure:
Streets and Stormwater drainage 35 years
Sidewalks and Trails 30 years
Street Lighting 30 years
Traffic Signals 20 years
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Compensated Absences
It is the City’s policy to permit employees to accumulate earned,but unused,vacation and sick
pay benefits.All vacation pay and certain sick incentive pay is accrued when incurred in the
government wide and Proprietary Fund financial statements.A liability for these amounts is
reported in Governmental Funds only if they have matured,for example,as result of employee
resignations and retirements.
Budgetary Procedures
Prior to the beginning of the fiscal year,per the City Charter,the City Administrator is
responsible for preparing the annual operating and five year capital budgets for all City
operations and agencies for the Mayor’s review,consideration and recommendation to the City
Council.The process begins at the Department level in June and ends with adoption on or
before October 31 of each year.The Staff will meet with the Mayor and City Council prior to
budget preparation to get input from the Mayor and City Council on their budget priorities for
the upcoming year.The budget must be balanced,in which expenses do not exceed revenues.
In no event shall the total proposed expenditures exceed the estimated revenues to be
received.This process includes the opportunity for public input.
The basis of accounting is the same for both budgeting and GAAP reporting purposes.
The Mayor’s Budget is presented by the Mayor to the City Council which begins the Budget
Committee’s review process.All ten City Council members attend budget meetings as the
Budget Committee”to review and make any changes or recommendations during the annual
budget season.”Public hearings are publicized,and then conducted to allow the public to
comment on the Gross Receipts Utility Tax GRUT)rate,the annual property tax levy and the
annual City Budget.The final budget,with any amendments is voted on during Budget
Committee meetings and is then voted on by the full City Council at a Regular City Council
meeting at the end of the annual budget season.The budget is subject to amendment by the
City Council during the entire process up to,and including,final passage of the budget
ordinance.The new budget year for the City of Jefferson begins November 1 each year.
The budget is developed to reflect the best estimates for the upcoming fiscal year.The City
recognizes there will be variations in the estimated revenues and expenses that will require
budget amendments and fund transfers.The budget is developed to limit amendment and
fund transfer requests.
The budget is prepared by fund,department and program.Department heads may make
transfers of appropriations within their departments.No funds are allowed to be moved
between departments without the signature of the City Administrator.It is the responsibility of
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the department director requesting an appropriation transfer between departments,to obtain
the City’s Administrator’s signature.No funds are allowed to be moved in or out of personnel
services without the signature of the City Administrator.The legal level of budgetary control is
at the department level.
As the City progresses into the fiscal year,circumstances may occur that will require a
supplemental budget request to the adopted budget.A supplemental budget request normally
requires transferring money from the fund balance to fund the supplemental budget request.
When a department director recognizes a need for a supplemental budget request,the
department director meets with the City Administrator to justify the request.If the City
Administrator agrees the request in needed,the request goes forward to the City Council for
approval.
During the budget process,a situation may arise with the Mayor not agreeing with the final
budget approved by the City Council.The Mayor,utilizing authority granted to her in the City
Charter can disapprove the bill,essentially vetoing the budget.Following the procedure
outlined in the City Charter,the City Council can vote to override the veto.To override the
disapproval,the City Council would need seven votes to override the veto.The budget can pass
under this circumstance without the Mayor’s approval.
The goal of the budget process is to ensure the long term financial goals of the City are met.
The long term goals of the City are to enhance the present and future quality of life for the
residents of the City,promote the health,safety and welfare of the community,and efficiently
deliver essential and desired services.
The City notifies the local media,posts an open meeting notice,and posts the budget meetings
on the City website stating:1)the times and places where copies of the message and budget
are available for inspections by the general public;and 2)the time and place for a public
hearing on the budget.
Account Classifications for the City of Jefferson
Personnel Services:Control of expenditures in the area of personnel services is
provided through position control.No new positions may be created without the
approval of the City Administrator,Mayor,and City Council.
Materials Supplies:The Materials Supplies category shall include uniforms that are
purchased,office equipment and furniture,small tools,janitorial,fuel,and other items
consumed in performing the function of the department.
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Contractual Services:Contractual Services are professional fees such as organizational
memberships,legal fees,auditing,testing,service and equipment rentals,and
maintenance and repair expenses incurred in the routine operation of the department.
Repairs and Maintenance:The Repairs and Maintenance category is for buildings,
vehicles,and equipment used in the delivery of service by the department.
Utilities:Utility expenditures are those incurred for gas,electric,phone,cell phones,
water and sewer.
Depreciation:The periodic expense of assets based on value and estimated life of the
capital assets.
Debt Service:This is the principal,interest and fiscal agent expenditures relating to
general obligation,revenue bonds,and certificates of participation as well as any lease
purchase type debt instruments.
Transfers Out:Transfers Out are used to provide resources on a program basis while
still maintaining fiscal integrity by fund source and type.
Capital Purchases:Capital Purchases category represents expenditure for items with an
expected life of over one year and a value over 10,000,with the exception of
infrastructure assets.
Capital Projects:Capital Projects category represents projects that purchase or
construct capital assets.Typically a capital project encompasses a purchase of land
and/or construction of a building or facility.
Other Non Operating Other Non Operating category represents expenses that are not
directly related to a fund’s primary service activities.
Administration
No Capital Expenditure will be made unless:
It was specifically budgeted for in the adopted budget and City Administrator approved
the purchase in writing.
The City Council shall authorize the unbudgeted expenditure if the expenditure does
not diminish the overall goal and objective of the Departments’program for which
these funds are taken.
Reporting
The City’s Finance Department will provide timely reports of budget position to each
Department Director,the City Administrator,Mayor,and City Council.The City’s internal
accounting system provides the Department Directors and Staff direct and immediate access to
budget and financial information.
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The City Council receives periodic monthly)financial updates which are available to the public
on the City’s website.
Expenditure Projections and Analysis
The Finance Department will analyze the expenditures of each Department on a monthly basis
and inform each Department Director whose expenditures appear to be exceeding the adopted
budget.By the end of the seventh month of each budget year,the Finance Department will
notify all Department Directors whose budgets are likely to be exceeded.The City
Administrator,Mayor,and City Council shall also be notified.Each Department Director so
notified shall,within two weeks,inform the Finance Department and City Administrator of the
actions he/she will take to avoid exceeding the departmental budget.
Control of Budget Overruns
If during the budget year,the Finance Department determines that a Department’s
expenditures will exceed the approved budget,the Director of Finance or his/her designee shall
with the approval of the City Administrator prepare an adjustment to the budget.If the
Department’s expenditures are expected to exceed the approving budget a Budget Amendment
shall be prepared for submission to the Mayor and the City Council.In the event of an
emergency,the City Administrator may authorize expenditure by a Department which is in an
overrun”situation.
Summary
The Department Directors shall be held responsible and accountable for the expenditures of
his/her department.The Finance Department,through timely reports and analysis,keep
Department Directors and elected officials informed of any possible budget problems.A
Department shall not exceed its approved budget without authorization from the City
Administrator.
CASH MANAGEMENT PROCEDURES
Cash resources of all City individual funds are combined to form a pool which is invested in
overnight repurchase agreements which are carried at cost,which approximates fair value.
Missouri law and the City’s investment policy allow the Director of Finance and Information
Technology to invest in U.S.Treasury obligations,U.S.Government Agency securities and
instrumentalities of government sponsored corporations,repurchase agreements,certificates
of deposit,Missouri local government investment pools and full faith and credit obligations of
the United States,the state of Missouri or any Missouri local government unit.Such
investments are stated at fair value.Fair values for investments for the City,as well as it’s
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component unit,are determined by closing market prices at fiscal year end as reported by the
custodian.
Interest earned as a result of pooling is distributed to the appropriate funds based upon the
month end balances of cash and marketable securities of each fund.
DEBT MANAGEMENT POLICY
The City may issue general obligation bonds,revenue bonds,special obligation bonds,and
short term notes and leases in accordance with applicable laws.The City may issue refunding
bonds for the purpose of refunding,extending or unifying the whole or any part of its valid
outstanding revenue bonds.The City will limit long term debt to only those capital projects that
cannot be financed from current revenue or other available sources and are a high priority of
the City Council.
The City will follow a policy of full disclosure on every financial report and bond prospectus.
When the City finances capital projects by issuing bonds,it will repay the bonds within a period
not to exceed the expected useful life of the projects.
The City will manage its budget and financial affairs in such a way so as to ensure continued
high bond ratings.
Bonds shall be issued in accordance with Missouri and Federal law.Two sections of the
Missouri Constitution address debt limits for the City.Article VI,Sections 26(b)and c)of the
Missouri Constitution provides,with a vote of four sevenths of qualified electors voting at a
general municipal election day,primary or general election day or two thirds for all other
elections,a City may incur an indebtedness not to exceed in aggregate,10 percent of the value
of taxable tangible property of the City,for any purposes authorized in the charter of the City or
by any general law of the State of Missouri.Article VI,Sections 26(d)and e)of the Missouri
Constitution provides,with a vote of four sevenths of qualified electors voting at a general
municipal election day,primary or general election day or two thirds for all other elections,a
city may become indebted an additional ten percent of the value of taxable tangible property of
the City for lawful purposes.
Industrial revenue bonds will be issued upon City Council approval and for purposes allowed in
Chapter 100 of the Revised Missouri Statutes.
Revenue bond issuance requires the City to set aside assets which are treated as restricted
assets to serve as security for the payment of debt service costs on outstanding revenue bonds,
for replacement reserves,for contingencies and for the periodic accumulation of funds to pay
semi annual bond interest and annual principal due during the next fiscal year.
The City has available to it several economic development incentives.Some of those incentives
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allow for the City to take on debt and the debt capacity may be affected by the use of those
incentives.Economic Development tools will be considered in accordance with this policy and
Chapter 25 Article XII of the City Code.
Refunding of Existing Debt
The City will consider undertaking a refunding when one or more of the following three
conditions exist:
1) The present value of all refunding costs,including interest,call premium,bond
counsel,financial underwriter spread/discount and other issuance costs)is less than
the present value of the current interest.Net present value savings should
approximate a minimum of three percent 3%).
2) The City wishes to restructure debt service.
3) The City wishes to eliminate old bond covenants that may have become restrictive.
CAPITAL IMPROVEMENT PROJECTS CIP)
Budget Adoption and Administration Policy
The following procedures will be followed in the preparation,adoption,administration,and
control of capital projects.
Preparation and Adoption
The City mandates the annual review of a capital improvement plan and estimated
operating and maintenance costs of the proposed improvements.The plan is formally
adopted each year.This approach addresses legal requirements for public hearings on the
location,nature and extent of all projects.
Capital Expenditures
Capital expenditures are expenditures incurred through the acquisition or enhancement of
fixed assets,to the extent the expenditure exceeds 10,000 and has a useful life or can be
expected to extend the life in excess of one year.
Capital Project Financing
The City of Jefferson is authorized to issue General Obligation Bonds,Revenue Bonds,Special
Obligation Bonds,and short term notes and leases in accordance with applicable laws.
In determining the type of bond to issue,the following factors are considered:
64
The direct and indirect beneficiaries of the project.A significantly large portion of
citizens should benefit from projects financed from General Obligation Bonds.
The time pattern of the stream of benefits generated by the project.
The revenues that may be raised by alternative types of user charges.
The cost effectiveness of user chargers.
The effect of the proposed bond issue on the City’s ability to finance future
projects of equal or high priority.
The true interest cost of each type of bond.
The impact on the City’s financial condition and credit ratings.
General Obligation Bonds
The City is authorized to issue General Obligation Bonds.The City has no General Obligation
Bonds issued.
Revenue Bonds
The City is also authorized to issue Revenue Bonds.The City has issued Revenue Bonds to
finance projects for the Department of Public Works,Wastewater Division.
Revenue bond issuance requires the City to set aside assets which are treated as restricted
assets to serve as security for the payment of debt service costs on outstanding revenue
bonds,for replacement reserves,for contingencies and for the periodic accumulations of
funds to pay bond interest and the principal due during the next fiscal year.
Adequate financial feasibility studies are performed for each project to provide
assurances as to the self liquidating nature of the project or adequacy of dedicated
revenue sources.
Industrial Revenue Bonds
The City does issue industrial revenue bonds upon City Council approval and for purposes
allowed in Chapter 100 of the Revised Missouri Statutes.
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SECTION 4:Revenue Projections
Section 4 will present the City’s revenue projections.The following revenue projection pages
are prepared for major revenues for the General Fund;the Department of Parks,Recreation,
and Forestry Park Fund;the Department of Public Works Airport Division Fund;the
Department of Public Works Parking Division Fund;the Department of Public Works Transit
Division Fund;and the Department of Public Works Wastewater Division Fund.
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Revenue Projection Overview
The following revenue projection pages are prepared for the major revenue sources for the
General Fund;the Department of Parks,Recreation,and Forestry Park Fund;the Department of
Public Works Airport Division Fund;the Department of Public Works Parking Division Fund;the
Department of Public Works Transit Division Fund;and the Department of Public Works
Wastewater Division Fund.The major revenue sources will be presented in order of highest to
lowest revenue by account classification.
Each revenue projection includes six sections:
1. The Description section provides a brief explanation of the formula or established
schedule of fees.
2. The Basis of Revenue Projection section describes the logic and/or assumptions used to
arrive at the projected amounts and the history or trend analysis.
3. The Legal Authorization section will list either the State Statute and/or City Ordinance,
which allows the City to levy and receive the source of funds.
4. The Account Code section lists the specific line item that the receipt will be posted to in
the City’s general ledger accounting system.
5. A graph illustrating the Financial Trend for the revenue source.The graph shows recent
years of actual receipt activity in the account classification,plus the adopted budget for
FY15 and FY16.
6. A Detailed Revenue Listing of the accounts that comprise the major revenue source
classification.
67
General Fund Revenues
The primary support for General Fund services comes from diverse revenue sources such as
property taxes,sales taxes,and franchise and utility taxes.Combined,these major revenue
sources comprise approximately 75 percent of all General Fund estimated revenues for FY16.
The balance of revenues is derived from user charges,fines and forfeitures,investment income,
intergovernmental tax revenues,and miscellaneous fees and charges.
Sales Use Taxes
33.51%
Intergovernmental
Taxes
7.07%
Other Taxes
0.39%
Franchise Utility
Tax
24.58%
Property Taxes
17.07%
Intergovernmental
2.41%
Charges for
Services
8.51%
Fees Licenses
Permits
2.33%
Fines Forfeitures
3.21%
Contributions
Donations
0.24%Other Operating
Revenues
0.21%
Interest Income
0.31%
Other Non
Operating Revenue
0.08%
Transfers In
0.08%
Carry Over Surplus
0.00%
Revenues By Acct Classification FY16
Council Adopted Budget
General Fund Only
68
State Statute:MO Statute 94,144,and 644
City Municipal Code:Chapter 17,Article X Sales Tax
Description:
Basis of Projection:
NOTE:Sales tax is broken between three funds as follows:
General Fund shown below) 1.00%
Capital Improvement Tax CIT)Fund 0.50%
Special Revenue/Park Fund 0.50%
Sales Use Taxes
Legal Authorization:
The City imposes a total sales tax of 2%on all goods and services sold within the City limits.The sales tax receipts are
broken down into three funds as detailed below.The State of Missouri receives the tax from the respective businesses
and distributes the funds monthly to the City.
The FY16 budget sales tax revenue estimate was based on the average revenue receipts of the last 24 months.The actual
sales tax revenues for FY15 are expected to exceed the amount budgeted for FY15.During the FY16 budget process,the
City Council decided to remain conservative with the FY16 sales ta x revenue budget.
Financial Trend
Account Code:
10 100 400010 20
9,564,688
8,949,771
9,327,157
9,690,677
9,657,608
9,655,913
10,102,174
9,772,509
10,303,921
8,500,000
9,000,000
9,500,000
10,000,000
10,500,000
11,000,000
2008
Actual
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Actual
2014
Actual
2015
Adopted
2016
Adopted
Do
l
la
r
Am
o
u
n
t
Fiscal Year
FY4 FY15 FY16
Account Number Description Actual Adopted Adopted
Sales & Use Taxes
10-100-400010 Sales Tax (10,102,174.65)$ (9,772,509.00)$ (10,303,920.64)$
10-100-400020 Sales Tax Interest -$ -$ -$
General Fund Sales & Use Taxes 10,102,174.65$ 9,772,509.00$ 10,303,920.64$
REVENUE DETAIL Sales Use Taxes
69
State Statute:MO Statute 94 and
2007 Video Services Providers Act
City Municipal Code:Chapter 17
Description:
Basis of Projection:
Natural Gas 5.65% 6.0%effective November 1,2015
Electricity 5.65% 6.0%effective November 1,2015
Telephone 7.00%
Cable 5.00%
Franchise Utility Tax Natural Gas,Electric,Telephone,and Cable
10 100 410052 53
The City charges a license fee on the gross receipts derived from the sale of natural gas,electricity,telephone
service,and cable TV for domestic and commercial consumption in the City.The tax is collected by the utility
company and remitted to the City the following month.
Financial Trend
The approved FY16 budget includes a utility tax ra te increase to 6%,which is estimated to raise 294,000 in new
revenue.The City's gross receipts utility tax is capped at 7%.The FY16 budget reflects this rate increase for electric
and gas utility tax.The FY16 budget for telephone and cable was based on the receipt trends from the previous
fiscal years.
Levy Rates
Legal Authorization: Account Code:
10 100 410020 21
10 100 410030 31
10 100 410060 61
6,274,652
6,487,240
8,499,340 8,953,048
7,430,944
7,169,299
7,670,316
7,225,000
7,557,241
6,000,000
6,500,000
7,000,000
7,500,000
8,000,000
8,500,000
9,000,000
2008
Actual
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Actual
2014
Actual
2015
Adopted
2016
Adopted
Do
l
la
r
Am
o
u
n
t
Fiscal Year
FY14 FY15 FY16
Account Number Description Actual Adopted Adopted
Franchise & Utility Tax
10-100-410020 Electric Utility Lic Tax (3,662,305.49)$ (3,580,000.00)$ (3,953,963.00)$
10-100-410021 Electric Utility-AUDIT -$ -$ -$
10-100-410030 Gas Utility License Tax (1,087,592.66)$ (990,000.00)$ (1,083,278.00)$
10-100-410031 Gas Utility-AUDIT -$ -$ -$
10-100-410052 Telephone/Cell Utility Tax (2,216,530.09)$ (2,250,000.00)$ (2,100,000.00)$
10-100-410053 Telephone/Cell Utility-AUDIT (299,332.18)$ -$ -$
10-100-410060 Cable Franchise Fee (400,555.80)$ (405,000.00)$ (420,000.00)$
10-100-410061 Cable Utility-AUDIT (4,000.00)$ -$ -$
Franchise & Utility Tax 7,670,316.22$ 7,225,000.00$ 7,557,241.00$
Revenue Detail Franchise Utility Tax
70
State Statute:MO Statute 94 and 137
City Municipal Code:Chapter 17
Description:
Per City Code,the City can only increase the property tax levy every other year.
Basis of Projection:
Levy Rates
FY15,CY2014 0.5561
FY14,CY2013 0.5561
FY13,CY2012 0.5561
FY12,CY2011 0.5561
FY11,CY2010 0.5561
FY10,CY2009 0.5561
FY09,CY2008 0.6353
FY08,CY2007 0.5553
FY07,CY2006 0.5560
FY06,CY2005 0.5760
Property Taxes
Assessed Valuation
856,776,703
853,713,602
848,387,415
Legal Authorization:
The assessment of real and personal property within the City limits is presented to the Board of Equalization by the
County Assessors for Cole and Callaway Counties on an annual basis.After the assessed values have been reviewed by
the Board of Equalization,the tax rate is presented to the public and voted on by the City Council.The FY16 budget was
based on the FY15 projected receipts.
Financial Trend
Account Code:
10 100 420010 20 50
10 100 420040 80
10 100 420055 60
847,270,415
856,387,912
849,601,629
831,675,390
800,195,971
750,298,741
729,057,141
3,693,793
4,434,777
4,443,187
5,174,388
5,178,613
5,237,547
5,190,956
5,249,399
5,249,399
3,000,000
3,500,000
4,000,000
4,500,000
5,000,000
5,500,000
2008
Actual
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Actual
2014
Actual
2015
Adopted
2016
Adopted
Do
ll
a
r
Am
o
u
n
t
Fiscal Year
FY14 FY15 FY16
Account Number Description Actual Adopted Adopted
Property Taxes
10-100-420010 Cur Property Tax (4,514,123.64)$ (4,600,000.00)$ (4,578,000.00)$
10-100-420020 Del Property Tax (51,829.02)$ (55,000.00)$ (55,000.00)$
10-100-420040 Fin Inst Tax (41,534.94)$ (20,000.00)$ (40,000.00)$
10-100-420050 Prop Tax Int & Penalties (28,949.04)$ (30,000.00)$ (30,000.00)$
10-100-420055 Surtax Receipts-County Reimb (54,399.28)$ (54,399.00)$ (54,399.00)$
10-100-420060 Surtax Receipts (472,508.51)$ (470,000.00)$ (472,000.00)$
10-100-420080 Special Tax Rev (27,611.50)$ (20,000.00)$ (20,000.00)$
Property Taxes 5,190,955.93$ 5,249,399.00$ 5,249,399.00$
REVENUE DETAIL Property Taxes
71
Department of Parks,Recreation,and Forestry Park Fund Revenues
The primary support for Parks Services comes from the revenue sources of sales and use taxes
and charges for services.Combined,these major revenue sources comprise approximately 91
percent of all Parks Fund estimated revenues for FY16.The balance of revenues is derived from
investment income,and miscellaneous fees and charges related to maintenance contracts and
cell tower site rental income.
Sales Use Taxes
67.08%
Charges for
Services
24.05%
Other Operating
Revenues
1.11%
Interest Income
0.82%
Other Non
Operating Revenue
0.20%
Carry Over Surplus
6.72%
Revenues By Acct Classification FY16
Council Adopted Budget
Parks Fund Only
72
State Statute:MO Statute 94,144,and 644
City Municipal Code:Chapter 17,Article X Sales Tax
Description:
Basis of Projection:
NOTE:Sales tax is broken between three funds as follows:
General Fund 1.00%
Capital Improvement Tax CIT)Fund 0.50%
Special Revenue/Park Fund Shown Below)0.50%
Sales Use Taxes
Legal Authorization:
The City imposes a total sales tax of 2%on all goods and services sold within the City limits.The sales tax receipts are
broken down into three funds as detailed below.The State of Missouri receives the tax from the respective businesses
and distributes the funds monthly to the City.
The FY16 budget sales tax revenue estimate was based on the average revenue receipts of the last 24 months.The actual
sales tax revenues for FY15 are expected to exceed the amount budgeted for FY15.During the FY16 budget process,the
City Council decided to remain conservative with the FY16 sales tax revenue budget.
F inancial Trend
Account Code:
21 210 400010
4,641,935
4,333,216
4,518,100
4,667,453
4,664,400 4,662,755
4,874,018
4,546,144
4,909,755
4,000,000
4,100,000
4,200,000
4,300,000
4,400,000
4,500,000
4,600,000
4,700,000
4,800,000
4,900,000
5,000,000
2008
Actual
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Actual
2014
Actual
2015
Adopted
2016
Adopted
Do
l
la
r
Am
o
u
n
t
Fiscal Year
FY4 FY15 FY16
Account Number Description Actual Adopted Adopted
Sales & Use Taxes
21-210-400010 Sales Tax (4,874,017.83)$ (4,546,144.00)$ (4,909,755.00)$
Parks Fund Sales & Use Taxes 4,874,017.83$ 4,546,144.00$ 4,909,755.00$
REVENUE DETAIL Sales Use Taxes
73
State Statute:N/A
City Municipal Code:City Charter
Description:
Basis of Projection:
Charges for Services
The Department of Parks and Recreation provides a variety of recreational opportunities for the City residents and
guests of the City.Charges for services vary based on the service provided with an annual evaluation of the cost to
provide the recreational opportunity.The charges for services is broken out as follows:ice arena,golf course,the two
pools,facility rentals,and recreation programs.Each area is broken down in more detail tracking the revenue
generated for the services provided.
Financial Trend
Legal Authorization:
The Department’s Staff meets on an annual basis to review the cost to offer the recreational opportunities and the
revenue generated.The findings are presented to upper level management of the Department and finally to the Parks
Commission that is fiscally responsible for the Department.The City and the Parks Commission re alize that not all
recreation al opportunities will be profitable and are aware of the sensitivity to any changes in rates to the users.
Account Code:
21 220 442010
through
21 270 447860
1,509,038
1,551,407
1,605,037
1,667,467
1,701,663
1,692,395
1,812,254
1,634,970
1,760,514
1,500,000
1,550,000
1,600,000
1,650,000
1,700,000
1,750,000
1,800,000
1,850,000
2008
Actual
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Actual
2014
Actual
2015
Adopted
2016
Adopted
Do
l
la
r
Am
o
u
n
t
Fiscal Year
FY14 FY15 FY16
Account Number Description Actual Adopted Adopted
220 Ice Arena
Charges for Services
21-220-442010 Daily Adm-adult (30,265.56)$ (26,000.00)$ (30,000.00)$
21-220-442020 Weekday Matinee Admission (4,331.50)$ (3,500.00)$ (3,500.00)$
21-220-442021 Ice Rent-MMT (37,289.42)$ (38,000.00)$ (35,000.00)$
21-220-442022 Umc Hockey (9,593.75)$ (9,000.00)$ (17,000.00)$
21-220-442023 Jcfsc (11,497.95)$ (12,000.00)$ (9,750.00)$
21-220-442025 Adult Hockey (11,719.00)$ (4,000.00)$ (10,000.00)$
21-220-442030 Daily Adm - Youth (31,345.73)$ (26,000.00)$ (30,000.00)$
21-220-442040 10 Pass-adult (720.00)$ (200.00)$ (350.00)$
REVENUE DETAIL Charges for Services
74
FY14 FY15 FY16
Account Number Description Actual Adopted Adopted
21-220-442050 Coin Lockers (220.00)$ (200.00)$ (250.00)$
21-220-442060 10 Pass - Youth (1,932.00)$ (900.00)$ (1,500.00)$
21-220-442070 Concessions (44,280.00)$ (40,000.00)$ (41,000.00)$
21-220-442080 Ice Rent-other (19,006.24)$ (5,500.00)$ (10,000.00)$
21-220-442085 Youth Ice Show Ticket (1,464.00)$ (1,450.00)$ (1,450.00)$
21-220-442090 Special Admissions (5,320.50)$ (6,300.00)$ (6,000.00)$
21-220-442095 Adult Ice Show Ticket (8,099.00)$ (8,700.00)$ (8,100.00)$
21-220-442100 Skate Rentals - Adults (9,462.50)$ (7,500.00)$ (6,500.00)$
21-220-442110 Skate Sharpening & Rep (1,765.00)$ (1,250.00)$ (1,400.00)$
21-220-442120 Skate Rental - Youth (34,523.00)$ (31,000.00)$ (33,500.00)$
21-220-442130 Skate Accessories (21,776.11)$ (10,000.00)$ (10,000.00)$
21-220-442140 Skate Lessons/camps (50,230.66)$ (45,000.00)$ (47,500.00)$
21-220-442150 Broomball (1,420.00)$ (1,200.00)$ (1,200.00)$
21-220-442160 Non-ice Rentals (6,516.00)$ (5,000.00)$ (5,500.00)$
21-220-442170 Free Style Admission (8,442.00)$ (9,000.00)$ (8,500.00)$
21-220-442180 Testing (642.00)$ (350.00)$ (350.00)$
21-220-442185 Competitions (8,960.00)$ (8,500.00)$ (10,000.00)$
21-220-442190 Birthday Party Pkg (6,434.00)$ (5,500.00)$ (6,000.00)$
21-220-442195 Speedskating (1,470.00)$ (1,500.00)$ (1,200.00)$
21-220-442200 Synchronized Skating (9,685.08)$ (22,500.00)$ (10,250.00)$
21-220-442210 Private Ice Skating -$ -$ -$
21-220-442220 In-line Hockey (6,939.00)$ (6,000.00)$ (6,500.00)$
Revenue Total Charges for Services 385,350.00$ 336,050.00$ 352,300.00$
230 Golf Course
Charges for Services
21-230-443010 Golf Course-club Rental (548.00)$ (125.00)$ (200.00)$
21-230-443020 Golf Course-sales (34,862.39)$ (43,000.00)$ (36,000.00)$
21-230-443030 Gf-powerCarts/9 Hole (47,226.00)$ (44,000.00)$ (46,000.00)$
21-230-443040 Golf Course-pull Carts (42.00)$ (50.00)$ (50.00)$
21-230-443050 Gf-power Carts/18 Hole (88,136.00)$ (82,000.00)$ (85,000.00)$
21-230-443070 Greens Fees-resident (184,885.78)$ (175,000.00)$ (184,000.00)$
21-230-443090 Season Pass-adult (10,103.96)$ (12,500.00)$ (10,500.00)$
21-230-443100 Season Pass-youth (1,783.30)$ (3,000.00)$ (2,500.00)$
21-230-443110 Season Pass-youth Res -$ -$ -$
21-230-443120 Season Pass-senior Citi (31,824.43)$ (22,000.00)$ (31,000.00)$
21-230-443130 Season Pass-family (2,133.04)$ (2,000.00)$ (2,000.00)$
21-230-443150 Golf Lessons (2,224.00)$ (3,250.00)$ (3,000.00)$
21-230-443160 Junior Golf (13,219.50)$ (13,000.00)$ (13,250.00)$
21-230-443170 Golf Course Concession (41,574.66)$ (38,500.00)$ (39,000.00)$
21-230-443180 Special Events (2,560.95)$ -$ (3,000.00)$
21-230-443190 Locker/tee Sign Rental (100.00)$ (1,400.00)$ (2,000.00)$
21-230-443200 Driving Range (27,611.50)$ (25,000.00)$ (26,000.00)$
Revenue Total Charges for Services 488,835.51$ 464,825.00$ 483,500.00$
REVENUE DETAIL Charges for Services
75
FY14 FY15 FY16
Account Number Description Actual Adopted Adopted
240 Memorial Pool
Charges for Services
21-240-444010 Daily Adm-adult (43,941.00)$ (40,000.00)$ (44,000.00)$
21-240-444020 Daily Adm-youth (61,024.50)$ (55,000.00)$ (61,000.00)$
21-240-444030 10 Adult Pass (1,160.00)$ (2,000.00)$ (1,250.00)$
21-240-444035 Combo Punch Card (3,132.00)$ (2,000.00)$ (2,500.00)$
21-240-444040 Locker Rental (602.01)$ (500.00)$ (500.00)$
21-240-444050 10 Pass Youth (4,748.00)$ (5,000.00)$ (4,800.00)$
21-240-444060 Concessions (43,114.50)$ (34,500.00)$ (41,500.00)$
21-240-444065 Retail Sales (1,084.25)$ (1,000.00)$ (1,000.00)$
21-240-444070 Swim Lessons (19,837.00)$ (16,000.00)$ (20,000.00)$
21-240-444080 Pool Rental (13,729.00)$ (12,500.00)$ (13,500.00)$
21-240-444090 Special Admissions (8,013.30)$ (4,000.00)$ (6,000.00)$
21-240-444100 After Camp Swim (9,545.60)$ (8,500.00)$ (9,500.00)$
21-240-444110 Lifeguard Training (10,640.00)$ (10,000.00)$ (10,500.00)$
Revenue Total Charges for Services 220,571.16$ 191,000.00$ 216,050.00$
250 Ellis Porter Pool
Charges for Services
21-250-445010 Daily Adm-adult (10,486.50)$ (8,500.00)$ (10,000.00)$
21-250-445020 Daily Adm-youth (12,306.50)$ (10,500.00)$ (11,000.00)$
21-250-445030 10 Pass Adult (360.00)$ (780.00)$ (500.00)$
21-250-445035 Combo Punch Card (572.00)$ (550.00)$ (550.00)$
21-250-445040 Locker Rental (129.00)$ (50.00)$ (75.00)$
21-250-445050 10 Youth Pass (2,660.00)$ (2,500.00)$ (2,500.00)$
21-250-445060 Concessions (14,470.75)$ (10,500.00)$ (14,000.00)$
21-250-445065 Retail Sales (482.25)$ (500.00)$ (500.00)$
21-250-445070 Swim Lessons (36,050.00)$ (32,000.00)$ (35,000.00)$
21-250-445080 Pool Rental (3,824.00)$ (4,000.00)$ (4,000.00)$
21-250-445090 Special Admissions (7,863.75)$ (1,500.00)$ (4,500.00)$
21-250-445100 After Camp Swim (3,412.00)$ (3,500.00)$ (3,500.00)$
21-250-445110 Lifeguard Training -$ (300.00)$ (300.00)$
Revenue Total Charges for Services 92,616.75$ 75,180.00$ 86,425.00$
260 Parks Maintenance
Chrgs for Srvcs-Facility Rental
21-260-446010 Memorial Park Rental (11,209.00)$ (10,000.00)$ (11,000.00)$
21-260-446020 Mcclung Park Rental (28,229.75)$ (26,000.00)$ (26,500.00)$
21-260-446030 Ellis-porter Park Rent (8,749.00)$ (9,250.00)$ (9,000.00)$
21-260-446040 Binder Park Rental (1,397.00)$ (1,500.00)$ (1,500.00)$
21-260-446045 Outdoor Recreation Rental -$ -$ (300.00)$
21-260-446050 Shikles Gym Rental (11,352.00)$ (12,000.00)$ (11,500.00)$
21-260-446060 Wash Park Rental (9,973.00)$ (7,500.00)$ (9,500.00)$
21-260-446061 NJC MP Bldg (8,008.50)$ (6,000.00)$ (7,500.00)$
REVENUE DETAIL Charges for Services
76
FY14 FY15 FY16
Account Number Description Actual Adopted Adopted
21-260-446064 Land Lease (1,156.08)$ -$ (10,000.00)$
21-260-446065 N Jc Shelter (6,284.00)$ (5,000.00)$ (6,000.00)$
21-260-446066 Garden Plots (13,004.80)$ (12,000.00)$ (13,000.00)$
21-260-446070 Green Berry Rental -$ -$ -$
21-260-446120 Binder-deck (4,396.50)$ (2,500.00)$ (3,500.00)$
21-260-446130 Hayrides (7,601.00)$ (7,250.00)$ (7,500.00)$
21-260-446140 Binder Campground (54,412.00)$ (38,000.00)$ (40,000.00)$
Revenue Total Chrgs for Srvcs-Facility Rental 165,772.63$ 137,000.00$ 156,800.00$
270 Recreations Programs
Charges for Services
21-270-447010 Baseball (28,590.70)$ (28,500.00)$ (22,000.00)$
21-270-447020 Adult Basketball (2,910.00)$ (1,500.00)$ -$
21-270-447025 Pickleball (1,260.00)$ (300.00)$ (900.00)$
21-270-447030 T-ball/coach-pitch (19,198.80)$ (21,000.00)$ (20,000.00)$
21-270-447040 Softball-adult (49,536.75)$ (43,500.00)$ (46,500.00)$
21-270-447045 Softball Camp -$ -$ -$
21-270-447050 Baseball Camp -$ -$ -$
21-270-447055 Volleyball Camp -$ -$ -$
21-270-447060 Softball-youth (20,870.50)$ (28,800.00)$ (26,000.00)$
21-270-447070 Camp Wokka Wokka (17,607.00)$ (16,500.00)$ (16,500.00)$
21-270-447080 Adult Kickball (2,565.00)$ (3,400.00)$ (2,600.00)$
21-270-447090 Youth Tennis (4,890.00)$ (2,250.00)$ (4,000.00)$
21-270-447095 Volleyball-youth (23,372.50)$ (23,000.00)$ (23,000.00)$
21-270-447100 Volleyball-adult (32,439.70)$ (28,500.00)$ (18,000.00)$
21-270-447110 Adv Science Camp (26,757.50)$ (21,000.00)$ (26,000.00)$
21-270-447120 Binder Day Camp (21,740.50)$ (21,000.00)$ (27,000.00)$
21-270-447130 Fine Arts Camp (7,727.00)$ (7,500.00)$ (7,000.00)$
21-270-447140 Non-resident Fees -$ -$ -$
21-270-447150 Senior Citizen -$ -$ -$
21-270-447160 Adult Dodgeball -$ -$ -$
21-270-447170 Special Events 1,457.00$ (3,000.00)$ (2,000.00)$
21-270-447180 Leisure Classes (13,393.60)$ (10,000.00)$ (10,500.00)$
21-270-447190 Sports Camp (30,072.15)$ (35,000.00)$ (30,000.00)$
21-270-447200 Spanish/science Camp -$ -$ (700.00)$
21-270-447210 Shakespeare Camp -$ (24,415.00)$ -$
21-270-447212 Cheer/Dance (632.00)$ (550.00)$ (550.00)$
21-270-447215 Showdown Academy (15,605.00)$ (14,000.00)$ (14,000.00)$
21-270-447220 H.s. Hoops (5,440.00)$ (5,000.00)$ -$
21-270-447225 Capital Arts Classes (397.75)$ (200.00)$ (200.00)$
21-270-447230 Kidzart -$ -$ (22,144.00)$
21-270-447240 Friday Night Rec (2,450.00)$ (2,000.00)$ (2,000.00)$
21-270-447245 Start Smart (9,618.00)$ (8,250.00)$ (6,700.00)$
REVENUE DETAIL Charges for Services
77
FY14 FY15 FY16
Account Number Description Actual Adopted Adopted
21-270-447250 Camp Eagle -$ -$ -$
21-270-447260 Visual Arts Academy (1,611.50)$ (1,750.00)$ (1,750.00)$
21-270-447280 Nfl Flag Football (30,579.00)$ (26,500.00)$ (29,000.00)$
21-270-447290 Ho-ho Holiday Camp -$ -$ -$
21-270-447295 Rental Equipment (450.00)$ -$ -$
Charges for Services 368,257.95$ 377,415.00$ 359,044.00$
Chrgs for Srvcs-Field Rental
21-270-447710 Field Rental-optimist (5,302.25)$ (1,250.00)$ (2,500.00)$
21-270-447720 Field Rental-njc (2,943.05)$ (1,500.00)$ (1,500.00)$
21-270-447730 Field Rental-binder (15,688.75)$ (8,500.00)$ (9,000.00)$
21-270-447740 Field Rental-lions (2,009.75)$ (1,750.00)$ (1,750.00)$
21-270-447750 Field Rental-duensing (2,329.00)$ (2,250.00)$ (2,200.00)$
21-270-447760 Field Rental-vivion (5,412.50)$ (5,500.00)$ (5,400.00)$
21-270-447770 Field Rental-Eagles -$ -$ -$
Chrgs for Srvcs-Field Rental 33,685.30$ 20,750.00$ 22,350.00$
Chrgs for Srvcs-Concessions
21-270-447810 Concessions-duensing (4,645.00)$ (1,500.00)$ (3,500.00)$
21-270-447820 Concessions-vivion (1,582.50)$ (2,000.00)$ (500.00)$
21-270-447830 Concessions-oesterly -$ -$ -$
21-270-447840 Concessions-binder Park (19,092.25)$ (12,000.00)$ (14,500.00)$
21-270-447850 Concessions-optimist (30,451.00)$ (16,500.00)$ (20,000.00)$
21-270-447860 Concessions-events (1,394.01)$ (750.00)$ (750.00)$
Chrgs for Srvcs-Concessions 57,164.76$ 32,750.00$ 39,250.00$
Revenue Total Recreations Programs 459,108.01$ 430,915.00$ 420,644.00$
280 Multipurpose Bldg
Charges for Services
21-280-448020 Adult Basketball -$ -$ (4,000.00)$
21-280-448025 Pickleball -$ -$ (300.00)$
21-280-448095 Volleyball-youth -$ -$ -$
21-280-448100 Volleyball-adult -$ -$ (12,000.00)$
21-280-448180 Leisure Classes -$ -$ (500.00)$
21-280-448220 High School Hoops -$ -$ (4,500.00)$
21-280-448245 Start Smart -$ -$ (1,800.00)$
21-280-448500 Memberships -$ -$ (13,545.00)$
21-280-448510 Daily Admissions -$ -$ (2,500.00)$
Charges for Services -$ -$ 39,145.00$
REVENUE DETAIL Charges for Services
78
FY14 FY15 FY16
Account Number Description Actual Adopted Adopted
Chrgs for Srvcs-Concessions
21-280-448570 Concessions -$ -$ (1,250.00)$
Chrgs for Srvcs-Concessions -$ -$ 1,250.00$
Chrgs for Srvcs-Facility Renta
21-280-448520 Gym Rentals -$ -$ (3,650.00)$
21-280-448530 Room Rentals -$ -$ (750.00)$
Chrgs for Srvcs-Facility Renta -$ -$ 4,400.00$
Revenue Total Multipurpose Bldg -$ -$ 44,795.00$
TOTAL 1,812,254.06$ 1,634,970.00$ 1,760,514.00$
REVENUE DETAIL Charges for Services
79
Airport Division Fund Revenue
The primary support for Airport Services comes from transfers in and charges for services,such
as rent and lease fees and fuel flowage fees.Combined,these major revenue sources comprise
approximately 77 percent of all Airport Division Fund estimated revenues for FY16.The balance
of revenues is derived from intergovernmental income from grants and investment income.
Intergovernmental
10.81%
Charges for
Services
32.91%
Transfers In
44.52%
Carry Over Surplus
11.75%
Revenues By Acct Classification FY16
Council Adopted Budget
Airport Division Fund Only
80
State Statute:N/A
Federal:Federal Aviation Administration
City Municipal Code:Chapter 34,Article IV
Description:
Basis of Projection:
Transfers In
Because the Airport Division does not generate revenues through rent and lease fees as well as fuel flowage fees that
is sufficient to support the operations of the Airport,a subsidy from the General Fund is required.Additionally,a
certain amount of funding is set aside in the Capital Improvement Tax CIT)Funds for some capital expenditures within
the Airport Division Fund.
Financial Trend
Legal Authorization:
The Airport Division Fund subsidy from the General Fund is determined during the annual budget process.This is
achieved by taking the expected revenues minus the expected expenditures to come up with the expected annual
shortfall.Efforts are made by staff during each annual budget to keep the expected expenditures to a mi nimum in order
reduce the needed subsidy from the General Fund b y as much as possible.
Account Code:
61 100 490100
61 100 490352 to 354
343,558
162,725
157,266
205,910
220,940
181,916
219,695
196,059
189,382
100,000
150,000
200,000
250,000
300,000
350,000
2008
Actual
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Actual
2014
Actual
2015
Adopted
2016
Adopted
Do
l
la
r
Am
o
u
n
t
Fiscal Year
FY14 FY15 FY16
Account Number Description Actual Adopted Adopted
Transfers In
61-100-490100 Trsfr From General Fund (170,789.16)$ (196,059.23)$ (189,381.74)$
61-100-490352 Transfer From Cit "d"-$ -$ -$
61-100-490353 Transfer From Cit "e"(48,906.26)$ -$ -$
61-100-490354 Transfer From Cit "f"-$ -$ -$
Transfers In 219,965.42$ 196,059.23$ 189,381.74$
REVENUE DETAIL Transfers In
81
State Statute:N/A
Federal:Federal Aviation Administration
City Municipal Code:Chapter 34,Article IV
Description:
Basis of Projection:
Charges for Services
The Airport Division generates revenues through rent and lease fees as well as fuel flowage fees.The rent and lease
fees are contracts the Airport has with the customers of the facility.These revenues are not sufficient for the operation
of the Airport Division.
Financial Trend
Legal Authorization:
The Airport Division meets regularly with the Department’s management team to review the costs to offer the services
provided by the Airport Division.During this review,the Staff also analyzes the customer usage trends.The revenue
generated by the two main revenue streams rent/lease and fuel flowage fees)remains fairly consistent when the
revenue is compared from year to year.
Account Code:
61 100 440810
61 100 440840
116,357
109,022
118,834
105,239
123,957
152,171
131,852
138,000
140,000
100,000
110,000
120,000
130,000
140,000
150,000
160,000
2008
Actual
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Actual
2014
Actual
2015
Adopted
2016
Adopted
Do
l
la
r
Am
o
u
n
t
Fiscal Year
FY14 FY15 FY16
Account Number Description Actual Adopted Adopted
Charges for Services
61-100-440810 Rent & Lease Fees (96,890.76)$ (105,000.00)$ (105,000.00)$
61-100-440820 Fuel Dispensing Lease -$ -$ -$
61-100-440840 Flowage Fees (34,961.62)$ (33,000.00)$ (35,000.00)$
Charges for Services 131,852.38$ 138,000.00$ 140,000.00$
REVENUE DETAIL Charges for Services
82
Parking Division Fund Revenue
The primary support for Parking Services comes from charges for services.This major revenue
source comprise approximately 83 percent of all Parking Division Fund estimated revenues for
FY16.The balance of revenues is derived from fines and forfeitures,other operating revenues
mostly from cell tower site rental income and investment income.
Charges for
Services
82.58%
Fines Forfeitures
10.23%
Other Operating
Revenues
2.50%Interest Income
4.68%
Revenues By Acct Classification FY16
Council Adopted Budget
Parking Division Fund Only
83
State Level:MO Constitution,Article VI
City Municipal Code:Chapter 22
Description:
Basis of Projection:
Rate
Parking Lots 11 Parking Lots $10 60 Range
Parking Garages Jefferson Street Parking Garage
Covered Permit Parking $80.00
Uncovered Permit Parking $70.00
Municipal Parking Garage
Covered Permit Parking $70.00
Uncovered Permit Parking $40.00
Garage Daily 0.50/hr.for first 2 hrs.,
1.00/hr.thereafter,6.00 max per day
Meters
Meters 0.25/hr.0.50/hr.
Charges For Services
Legal Authorization:
The Parking Division operates a 540 car parking garage,a 74 car parking deck,14 reserved parking lots,seven
metered lots,and 950 on street parking meters.
Financial Trend
Account Code:
62 100 440110 to 180
62 100 440810
The Parking Division meets regularly with the
Department’s management team to review the
costs to offer the services provided by the Parking
Division.During this review,the Staff also
analyzes the customer usage trends for each
service provided.It was decided by the City
Council during the FY16 budget process to re main
conservative with the FY16 revenue budget
estimate even though the FY16 budget does reflect
an increase.
956,625
969,098
954,945
958,730
924,185
915,803
933,936 918,600
928,600
900,000
920,000
940,000
960,000
980,000
2008
Actual
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Actual
2014
Actual
2015
Adopted
2016
Adopted
Do
ll
a
r
Am
o
u
n
t
Fiscal Year
FY14 FY15 FY16
Account Number Description Actual Adopted Adopted
Charges for Services
62-100-440110 Prk Garage Monthly Rent (197,254.02)$ (201,000.00)$ (201,000.00)$
62-100-440120 Prk Garage Hourly (120,144.00)$ (105,000.00)$ (110,000.00)$
62-100-440130 Prk Meter Receipts (224,200.38)$ (215,000.00)$ (220,000.00)$
62-100-440140 City Prk Lot Monthly (245,112.94)$ (250,000.00)$ (250,000.00)$
62-100-440160 Housing Auth Lots 252628 (121,382.64)$ (120,000.00)$ (120,000.00)$
62-100-440170 State Garage Monthly (25,500.00)$ (27,000.00)$ (27,000.00)$
62-100-440180 Residential Parking Permi (342.50)$ (600.00)$ (600.00)$
62-100-440810 Rent & Lease Fees -$ -$ -$
Charges for Services 933,936.48$ 918,600.00$ 928,600.00$
REVENUE DETAIL Charges for Services
84
Transit Division Fund Revenue
The primary support for Transit Services comes from transfers in and intergovernmental
revenue from grants.These major revenue sources comprise approximately 90 percent of all
Transit Division Fund estimated revenues for FY16.The balance of revenues is derived from
charges for services and other operating revenues such as bus advertising and gas tax refunds.
Intergovernmental
41.96%
Charges for
Services
8.67%
Other Operating
Revenues
1.10%
Transfers In
48.27%
Revenues By Acct Classification FY16
Council Adopted Budget
Transit Division Fund Only
85
State Statute:N/A
Federal:Federal Transit Administration
City Municipal Code:Chapter 34,Article III
Description:
Basis of Projection:
Transfers In
Because the Transit Division does not generate revenues through charges for services to sufficiently to support the
operations of Transit,a subsidy from the General Fund is required.Additionally,a certain amount of funding is set
aside in the Capital Improvement Tax CIT)Funds for some capital expenditures within the Transit Division Fund.
Financial Trend
Legal Authorization:
The Transit Division Fund subsidy from the General Fund is determined during the annual budget process.This is
achieved by taking the expected revenues minus the expected expenditures to come up with the expected annual
shortfall.Efforts are made by staff during each annual budget to keep the expected expenditures to a mi nimum in order
reduce the needed subsidy from the General Fund b y as much as possible.
Account Code:
63 100 490100
63 100 490352 to 354
573,015
1,374,498
676,880
1,331,279 1,239,186
715,294
612,395
1,095,200
1,211,549
450,000
550,000
650,000
750,000
850,000
950,000
1,050,000
1,150,000
1,250,000
1,350,000
1,450,000
2008
Actual
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Actual
2014
Actual
2015
Adopted
2016
Adopted
Do
l
la
r
Am
o
u
n
t
Fiscal Year
FY14 FY15 FY16
Account Number Description Actual Adopted Adopted
Transfers In
63-100-490100 Trsfr From General Fund (500,128.70)$ (1,095,200.21)$ (1,211,548.73)$
63-100-490352 Transfer From Cit "d"-$ -$ -$
63-100-490353 Transfer From Cit "e"(112,265.90)$ -$ -$
63-100-490354 Transfer From Cit "f"-$ -$ -$
Transfers In 612,394.60$ 1,095,200.21$ 1,211,548.73$
REVENUE DETAIL Transfers In
86
State Statute:N/A
Federal:Federal Transit Administration
City Municipal Code:Chapter 34,Article III
Description:
Basis of Projection:
Intergovernmental
The Transit Division receives intergovernmental revenue in the form of grants from both the Federal and State
governments.These grants assist with the operational and capital needs to maintain the Transit System.
Financial Trend
Legal Authorization:
The Transit Division Fund intergovernmental revenue projections are based on prior fiscal year intergovernmental
receipts.In cases where the amount of grant awards may be known at the time of the annual budget process,those
award amounts will be used in place of the prior receipts.
Account Code:
63 100 430010 to 40
933,498
1,135,662
1,160,024
1,638,410 1,590,017
1,082,556
1,094,271
1,064,263
1,053,263
800,000
900,000
1,000,000
1,100,000
1,200,000
1,300,000
1,400,000
1,500,000
1,600,000
1,700,000
1,800,000
2008
Actual
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Actual
2014
Actual
2015
Adopted
2016
Adopted
Do
l
la
r
Am
o
u
n
t
Fiscal Year
FY14 FY15 FY16
Account Number Description Actual Adopted Adopted
Intergovernmental
63-100-430010 Federal Grants (6,837.00)$ -$ -$
63-100-430020 State Grants (8,259.00)$ (8,259.00)$ (8,259.00)$
63-100-430024 State-Medicaid Waiver-100% (70,911.43)$ (49,000.00)$ (49,000.00)$
63-100-430025 State-medicaid Waiver 60/40 (175,542.01)$ (183,000.00)$ (175,000.00)$
63-100-430026 State-nemt (92,884.41)$ (80,500.00)$ (80,500.00)$
63-100-430030 Federal Operating Grant (738,504.00)$ (738,504.00)$ (738,504.00)$
63-100-430040 Local Grants (1,333.30)$ (5,000.00)$ (2,000.00)$
Intergovernmental 1,094,271.15$ 1,064,263.00$ 1,053,263.00$
REVENUE DETAIL Intergovernmental
87
Wastewater Division Fund Revenue
The primary support for Wastewater Services comes from charges for services.This major
revenue source comprise approximately 50 percent of all Transit Division Fund estimated
revenues for FY16.In FY16 there is also a large portion of revenue coming from the carry over
surplus category.This is the result of an expected 10,000,000 revenue bond issuancec in FY16.
Charges for
Services
50.05%
Fees Licenses
Permits
0.11%
Interst Income
4.62%
Other Non
Operating Revenue
0.72%
Carry Over Surplus
44.50%
Revenues By Acct Classification FY16
Council Adopted Budget
Wastewater Division Fund Only
88
State Statute:Chapter 250
City Municipal Code:Chapter 29,Article V
Description:
Basis of Projection:The current and future rates are as follows:
Effective Fixed Minimum Charge/Month Volume/100 CU.FT.
June 1,2015 $10.14 3.04
June 1,2016 $10.72 3.22
June 1.2017 $11.33 3.42
All residential,commercial,industrial and governmental establishments are charged for sewer service in accordance with City Code.The sewer
service consists of a monthly fixed minimum charge plus a charge based upon the cubic feet of water used per month.
Financial Trend
64 100 440608 to 635
64 100 440670
64 100 440830
All users outside the corporate limits of the City are required to pay an additional charge for the use of the sewer service
that serves the respective area at the tripled fixed rate.
Wastewater Division Charges for Services
Legal Authorization:
During the budget process and throughout the year,the revenue history and activity is compared to the findings of the consulting firm.
Appropriate rate making action is taken as required.
Account Code:
The City contracts with a consulting firm that provides management consulting services to help the City set charges for sewer service.The
consultants review the cost to operate and maintain the City’s sewer system along with a projected change in the customer base;customer growth
or decline.
5,973,308
6,134,095
6,819,271
8,213,342
9,058,610
9,246,137
9,532,853 9,626,211
10,492,165
5,500,000
6,500,000
7,500,000
8,500,000
9,500,000
10,500,000
2008
Actual
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Actual
2014
Actual
2015
Adopted
2016
Adopted
Do
l
l
a
r
Am
o
u
n
t
Fiscal Year
FY14 FY15 FY16
Account Number Description Actual Adopted Adopted
Charges for Services
64-100-440608 Sewer Charges-maw -$ -$ -$
64-100-440609 Sewer Charges-pwd2 (93.61)$ -$ -$
64-100-440610 Sewer Charges-special(mb) (695,527.42)$ (636,000.00)$ (670,000.00)$
64-100-440611 Sewer Charges-cedar City -$ -$ -$
64-100-440620 Sewer Chrg-holts Summit (160,594.44)$ (159,900.00)$ (159,900.00)$
64-100-440625 Sewer-pwd#1(city)(6,404,449.73)$ (6,519,000.00)$ (7,118,073.00)$
64-100-440630 Sewer-pwd#1(county) (1,930,454.77)$ (1,931,100.00)$ (2,151,806.00)$
64-100-440635 Sewer Charges-pwd3 (207,973.99)$ (209,000.00)$ (225,000.00)$
64-100-440670 Septic Tank Collections (131,236.67)$ (143,000.00)$ (115,576.00)$
64-100-440830 Farm Rental (2,522.00)$ (28,211.00)$ (51,810.00)$
Charges for Services 9,532,852.63$ 9,626,211.00$ 10,492,165.00$
REVENUE DETAIL Wastewater Charges for Services
89
SECTION 5: General Fund Overview
90
General Fund Overview
The General Fund is the general operating fund of the City.Expenditures from this fund provide
the basic City services,such as police and fire protection.The General Fund funds the following
Departments and the services provided by each:Mayor and City Council,Office of City Clerk,
Office of City Administrator,Office of City Counselor,Municipal Court,Human Resources
Department,Finance Department,Information Technology Services Department,Police
Department,Fire Department,Department of Planning and Protective Services,and
Department of Public Works excluding the Airport,Parking,Transit,and Wastewater Divisions
of the Department of Public Works).The General Fund is categorized as a governmental fund
type.
The major General Fund revenue sources are Sales Tax,Franchise and Utility Tax,Current
Property Tax,Gasoline Tax,Police Fines Traffic),and Road and Bridge Tax.
A key element of the budget process is projecting the General Fund’s ending reserve balance.
Total expenditures for the upcoming fiscal year are set based on projected revenues for the
coming year and to ensure fund reserves will remain at the level set by policy.
Fund balance reserves represent the unappropriated accumulation of the difference between
actual revenues and expenditures.The source and timing of revenues dictates the level of fund
balance necessary to avoid cash shortages in normal day to day operations.The City recognizes
the need to establish and maintain adequate reserves to avoid any disruption in service level
caused by either a downturn in a significant revenue item or one that is only received at a
particular time such as property taxes.Accordingly,the City Council adopted an ordinance
which calculates an adequate unreserved,undesignated General Fund balance at a minimum of
17%of expenditures as originally adopted for the General Fund budget.All other funds,if they
are not subsidized by the General Fund,shall maintain a minimum 10%fund balance.e.g.,
Wastewater Division Fund,Parking Division Fund).
The City utilizes Generally Accepted Accounting Principles GAAP)based budgeting for the
General Fund.This requires that the accrual method of accounting is used to record revenues
and expenditures.Revenues are recognized when susceptible to accrual life i.e.,when they
become measurable and available).Measureable”means the amount of the transaction can
be determined and available”means collectible within the current period or soon enough
thereafter to be used to pay liabilities of current period.
Revenues susceptible to accrual are Sales and Use Tax,Motor Vehicle Sales Tax,Gasoline Tax,
Cigarette Tax,and Franchise and Utility Taxes.Sales Tax collected and held by the State of
Missouri at fiscal yearend on behalf of the City also is recognized as revenue.User charges,
91
fines,licenses,permits and miscellaneous revenues are not susceptible to accrual because
generally they are not measurable until received in cash.
GENERAL FUND REVENUE AND EXPENDITURE SUMMARY
Revenues:
Sales and Use Tax $ 10,102,175 9,772,509 10,303,921
Intergovernmental Taxes 2,174,975 2,130,000 2,175,000
Other Taxes 121,781 120,000 120,000
Franchise Utility Taxes 7,670,316 7,225,000 7,557,241
Property Taxes 5,190,956 5,249,399 5,249,399
Intergovernmental 2,929,845 2,589,668 741,418
Charges for Services 2,188,673 2,448,745 2,614,958
Fees,Licenses Permits 828,254 658,300 716,850
Fines Forfeitures 996,134 992,380 986,300
Contributions/Donations 204,517 122,686 75,000
Other Operating Revenues 210,637 84,313 65,000
Interest Income 109,020 90,000 95,000
Other Non Operating Revenue 27,384 25,000 25,000
Transfers In 23,122 34,100 23,800
Total Revenue $ 32,777,789 31,542,099 30,748,886
Expenditures:
Personnel Services $ 21,662,252 22,447,767 22,716,767
Materials Supplies 1,667,174 1,301,004 1,340,091
Contractual Services 1,929,884 2,374,490 1,828,062
Utilities 1,051,304 1,030,327 1,059,430
Repairs Maintenance 1,390,017 1,394,563 1,522,359
Other Operating Expenses 1,457,003 494,673 129,000
Capital Purchases 608,876 580,911 735,647
Capital Projects 389,278 1,669,236
Transfers Out 672,433 1,255,259 1,417,530
Debt Service 391,801
Total Expenditures $ 31,220,021 32,548,231 30,748,886
Excess of Revenues Over Under)Expenditures $ 1,557,768 1,006,131)
FISCAL YEAR BEGINNING NOVEMBER 1
FY14
Actual
FY15
Projected
FY16
Adopted
Budget
Revenues are projected to be under expenditures based on the assumption that individual departments will use
their entire budget.Historically there have been some unused budgeted expenditures at the end of each fiscal
year.
92
The General Fund summary table shows the major revenue sources for the General Fund which
include the Sales and Use Tax,Franchise Utility Taxes,and Property Taxes.The revenue from
these sources has remained constant over the years.
The largest expenditure from the General Fund is the expenditures relating to Personnel
Services.
Sales Use Taxes
33.51%
Intergovernmental
Taxes
7.07%
Other Taxes
0.39%
Franchise Utility
Tax
24.58%
Property Taxes
17.07%
Intergovernmental
2.41%
Charges for
Services
8.51%
Fees Licenses
Permits
2.33%
Fines Forfeitures
3.21%
Contributions
Donations
0.24%Other Operating
Revenues
0.21%
Interest Income
0.31%
Other Non
Operating Revenue
0.08%
Transfers In
0.08%
Carry Over Surplus
0.00%
Revenues By Acct Classification FY16
Council Adopted Budget
General Fund Only
93
General Fund Revenues By Source
Revenues:
Sales and Use Tax $ 10,102,175 9,772,509 10,303,921 531 , 412
Intergovernmental Taxes 2,174,975 2,130,000 2,175,000 45,000
Other Taxes 121,781 120,000 120,000
Franchise Utility Taxes 7,670,316 7,225,000 7,557,241 332,241
Property Taxes 5,190,956 5,249,399 5,249,399
Intergovernmental 2,929,845 574,410 741,418 167,008
Charges for Services 2,188,673 2,448,745 2,614,958 166,213
Fees,Licenses Permits 828,254 658,300 716,850 58,550
Fines Forfeitures 996,134 992,380 986,300 6,080)
Contributions/Donations 204,517 112,000 75,000 37,000)
Other Operating Revenues 210,637 60,000 65,000 5,000
Interest Income 109,020 90,000 95,000 5,000
Other Non Operating Revenue 27,384 25,000 25,000
Transfers In 23,122 24,100 23,800 300)
Carry Over Surplus 5,211)5,211
Total Revenue $ 32,777,789 29,476,631 30,748,886 1,272,255
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
Net
Change*
FISCAL YEAR BEGINNING NOVEMBER 1
FY14
Actual
FY15
Adopted
Budget
FY16
Adopted
Budget
Summary of Significant Assumptions and Changes for FY16
Sales tax revenue was based on the average revenue receipts of the last 24 months.
Property tax calculation was based on preliminary assessments with no growth
assumed.
Franchise Utility Taxes is composed of receipts from four sources:Natural Gas,
Electricity,Telephone,and Cable.The approved FY16 budget includes a utility tax
increase from 5.65%to 6%,which is estimated to raise 294,000 in new revenue.This
increase is for the electric and natural gas utility tax only.The City’s gross receipts tax is
capped at 7%.The FY16 budget for telephone and cable was based on the receipt
trends from the previous fiscal years.The tax rate for telephone is 7%and cable is 5%.
The Intergovernmental category reflects the grant activity for the City.The amount for
this category will depend on the grant activity for the year.
The FY16 budgeted figure for Charges for Services did increase from FY15 and previous
fiscal years.As in past budget years,the budget includes a Department of Finance
administrative fee which reimburses the General Fund for the support services the
94
Enterprise Funds receives from the administrative departments.The largest increase
occurred in the Labor Charge back administrative fee).The labor rate was increased to
82/hour from 58/hour.This change was the result of an internal cost comparison
review against the cost if a local business were to perform the required service.
Interest Income growth is due to a historical review of the revenue the City has earned.
The City feels the FY16 budgeted amount accurately reflects the amount the City will
earn during the year.
General Fund Expenditures by Department
Department Amount Percent
Mayor and City Council $69,654 78,990 79,020 30 0.04%
Office of City Clerk 123,574 133,858 161,283 27,425 20.49%
Office of City Administrator 273,683 310,501 302,182 8,320)2.68%
Office of City Counselor 299,774 352,111 341,536 10,575)3.00%
Municipal Court 227,974 256,359 253,071 3,288)1.28%
Human Resources Department 236,777 312,188 232,580 79,607)25.50%
Finance Department 870,565 836,885 982,585 145,700 17.41%
Non Departmental 1,447,823 1,152,701 940,678 212,023)18.39%
Information Technology Services 1,141,695 1,133,761 1,013,526 120,235)10.60%
Police Department 9,958,971 9,719,680 9,911,568 191,888 1.97%
Fire Department 6,421,107 6,531,389 6,941,224 409,835 6.27%
Dept of Planning and Protective Svcs 3,607,410 2,130,948 2,316,308 185,359 8.70%
Department of Public Works 5,524,304 5,232,001 5,565,379 333,378 6.37%
Transfers and Subsidies 672,433 1,295,259 1,417,530 122,271 9.44%
Capital/Vehicle/Equipment 290,418 290,418 0.00%
Capital Projects 344,278 0.00%
TOTAL $31,220,021 29,476,631 30,748,886 1,272,255
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
FY14
Actual
FY15
Adopted
Budget
FY16
Adopted
Budget
Net Change*
A review of the General Fund expenditures by Department shows there are four Departments
that have a change in excess of 200,000 in the FY16 budget when compared to the FY15
budget.
Money budgeted to Non Departmental is used to support General Fund operating expenses
that are not by policy accounted for in Department specific appropriations.The FY15 budget
included an allocation for additional positions and equipment that was to be spent at the
discretion of the City Administrator.This same allocation was not included in the FY16 budget.
95
Money budgeted to the Fire Department is used to support fire service operations for the City
of Jefferson.The FY16 budget for the Fire Department includes an additional position,as well
as additional funds for repairs and maintenance plus the replacement of a command vehicle,
which were not funded in the FY15 budget.
The FY16 budget for the Department of Public Works includes an increase in allocation for parts
used by Central Maintenance for vehicle and equipment repair.The replacement of an
inspection vehicle for Engineering was provided in the FY16 budget.For Streets,the FY16
budget includes an increase in the allocation for chemicals that are used during inclement
weather and for snow removal,plus the budget allows for the refurbishing of multiple snow
plows,the replacement of a snow plow truck and brush hog attachment,plus the purchase of
an equipment trailer.None of these items were included in the FY15 budget.
Money budgeted to Capital/Vehicle/Equipment is to be used for the purchase of vehicles and
equipment.There was no budget for this category in the FY15 budget but FY16 includes a
budget to be spent at the discretion of the City Administrator.
96
Mayor Council
0.26%
City Clerk
0.52%
City Administrator
0.98%
Entitlement Grant
0.67%
City Counselor
1.11%
Municipal Court
0.82%
Human Resources
0.76%
Finance
3.20%
Non Departmental
3.06%
Information Technology
Services
3.30%
Police
30.30%
Animal Control
1.93%
Fire
22.57%
Fire Museum
0.00%
Public Works
18.10%
Planning Protective
Services
6.86%
Transfers Subsidies
4.61%
Capital/Vehicle/Equip
0.95%
Expenses by Department FY16
Council Adopted Budget
General Fund Only
97
General Fund Expenditures by Type
Type Amount Percent
Personnel Services $ 21,662,252 22,337,399 22,716,767 379 , 368 1.70%
Materials Supplies 1,667,174 1,320,660 1,340,091 19,431 1.47%
Contractual Services 1,929,884 1,635,061 1,828,062 193,001 11.80%
Utilities 1,051,304 1,032,870 1,059,430 26,560 2.57%
Repairs Maintenance 1,390,017 1,350,131 1,522,359 172,228 12.76%
Other Operating Expenses 1,457,003 349,251 129,000 220,251)63.06%
Capital Purchases 608,876 156,000 735,647 579,647 371.57%
Capital Projects 389,278 0.00%
Transfers Out 672,433 1,295,259 1,417,530 122,271 9.44%
Debt Service 391,801 0.00%
TOTAL $ 31,220,021 29,476,631 30,748,886 1,272,255
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
FY14
Actual
FY15
Adopted
Budget
FY16
Adopted
Budget
Net Change*
A review of the General Fund expenditure by type shows the largest changes occurred in the
Personnel Services,Other Operating Expense,and Capital Purchases categories.
The increase in Personnel Services is due to the fact that FY16 budget includes a one time
incentive payout of 900 for each full time employee.The Council choose to do this in lieu of
pay increases during FY16.
The decrease in Other Operating Expenses occurred because the City Council approved
appropriations for unspecified positions and or equipment for FY15.This appropriation was
not included in the FY16 budget.
The increase in the FY16 budget for Capital Purchases reflects the Councils commitment to
addressing the growing need for vehicle and equipment replacement.In an effort to reduce
prior budgets,staff has continued to use vehicles and equipment past the useful life.Council
made an effort to allocate additional funds in the FY16 budget towards a capital replacement
plan that would address some of the needs that had been postponed due to reductions in prior
budgets.
98
Personnel Services
73.88%
Materials Supplies
4.36%
Contractual Services
5.95%
Utilities
3.44%
Repairs
Maintenance
4.95%
Other Operating
Expenses
0.42%
Capital Purchases
2.39%
Capital Projects
0.00%Transfers Out
4.61%
Debt Service
0.00%
Expenses by Acct Classification FY16
Council Adopted Budget
General Fund Only
99
Full Time Equivalents FTE)By Department
Department
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Mayor and City Council*
Office of City Clerk 1.33 1.33 1.33
Office of City Administrator 3.00 2.00 2.00
Office of City Counselor 3.34 3.34 3.34
Municipal Court 2.33 2.33 2.33
Human Resources Department 3.00 2.00 2.00
Finance Department 13.00 12.00 12.00
Information Technology Services 9.25 9.25 9.25
Police Department 128.75 125.75 125.75
Fire Department 76.00 73.00 74.00 1.00
Dept of Planning and Protective Svcs 19.00 19.00 20.00 1.00
Department of Public Works 50.50 44.50 44.50
Total Full Time 309.50 294.50 296.50 2.00
The Mayor and City Council are part time positions.
This schedule does not address any Part Time or Seasonal staff information.Part time and
seasonal staffing is reported by Department and Division throughout the document.Staffing
level changes are discussed throughout the document as well.
100
FIVE YEAR GENERAL FUND MODEL
The City of Jefferson uses a five year financial model for long range financial planning.The use
of the model helps predict financial outcomes for a variety of different budgeting scenarios and
allows the City Council to evaluate the long term impact of current budget and spending
decisions.The five year model includes both revenues and expenditures by category for
General Fund departments.During the budget process the model is presented to the City
Council for discussion and budgetary direction.As new information is discussed and various
assumptions and budget levels change or are evaluated,the projection will change.The
model illustrates the projected General Fund balance through FY20 based on projected
revenues,adopted FY16 budget levels,and a number of assumptions for future growth rates.
This table is a condensed version of the model presented near the end of the FY16 budget
process.
Est.Beginning Fund Balance $ 5,534,519 7,092,287 7,092,287 7,092,287 6,750,241 6,783,299 6,859,977
Revenues 32,777,789 29,476,631 30,748,886 31,597,307 32,469,228 33,365,302 34,286,196
Less:Expenditures 31,220,021 29,476,631 30,748,886 31,939,352 32,436,171 33,288,623 33,939,932
Ending Fund Balance $ 7,092,287 7,092,287 7,092,287 6,750,241 6,783,299 6,859,977 7,206,241
Less:Reserve for Inventory $ 247,530 180,650 180,650 180,650 180,650 180,650 180,650
Less:Reserve for Prepaids 71,975 71,975 71,975 71,975 71,975 71,975 71,975
Less:Encumbrances 48,549 48,549 48,549 48,549 48,549 48,549 48,549
324,674 324,674 324,674 324,674 324,674 324,674 324,674
6,399,559 6,466,439 6,466,439 6,124,393 6,157,451 6,234,129 6,580,393
22.31% 21.94% 21.03% 19.18% 18.98% 18.73% 19.39%
2018
Projected
2019
Projected
2020
Projected
Unrestricted Fund Balance as a
Percentage of Originally Adopted
Expenditures
2014
Actual
2015
Adopted
2016
Adopted
2017
Projected
Unrestricted Fund Balance
Less:Reserve for Capital/
Vehicle/Equip
Less:Reserve for
Restricted Funds
The City built the projection with the following assumptions:
2.77%revenue increase
2.00%for any items related to salary such as retirement,social security,overtime
5.00%for the Employee Assistance Program
2.00%increase for materials supplies,contractual services and repairs maintenance
expense categories
5%for utility costs
101
The subsidy for the Airport and Transit Divisions is calculated based on the dollar
amount required to balance the revenues with the expenditures.
A review of the five year projection for the General Fund reveals for FY18 thru FY20 the
expenses are estimated to be slightly above the estimated revenues.Anticipated changes to
the Capital/Vehicle/Equipment Plan will bring the expenses more in line with the revenues.
Careful planning and budgeting will be required to ensure the fund balance remains within the
stated policy in future years.
102
SECTION 6:General Fund Department Budgets
The Departments which are funded with General Funds provide a wide range of services to
support and deliver services externally to the community and internally to other City
Departments with the purpose of contributing to the quality of life of the residents,guests,
and businesses of the community.
The General Fund Departments and Offices include:
Mayor and City Council
Office of City Clerk
Office of City Administrator
Office of City Counselor
Municipal Court
Human Resources Department
Finance Department
Information Technology Services Department
Police Department
Fire Department
Department of Planning and Protective Services
Department of Public Works
103
Mayor and City Council
Overview
The Mayor and City Council are supported by the Office of City Clerk with an Administrative
Assistant that is shared with the Office of City Counselor and the Municipal Court.
The Mayor is the Chief Executive Officer of the City.The City Charter authorizes all powers of
the City to the City Council.The Mayor and City Council act as the legislative and policy making
body of the City of Jefferson.The City Council uses various voluntary citizen boards,
commissions,and task forces as well as public hearings in the development of City policy
matters.
Each of the City’s five wards has two representatives on the City Council.Elections are held
each year to elect one Council Member from each of the five wards for a staggered”two year
term.When a Council Member resigns or a seat is left vacant,it is possible to have both seats
from a ward up for election on the same ballot.In that case,the person elected by the City
Council to serve out the remainder of the immediate City Council year can then file to run at
the next general election to serve the remainder of the successor’s two year term.
In April 1993,the voters of the City approved an amendment to the City Charter which would
limit the time a person is allowed to serve on the City Council to a total of eight years.Those
eight years do not have to be consecutive.
Jefferson City Ward Map:
104
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 63,806 69 , 757 69,757 69 , 795 370.05%
Materials Supplies 535 1,325 1,325 900 425)32.08%
Contractual Services 5,313 7,583 7,583 8,000 417 5.50%
Utilities 0.00%
Repairs Maintenance 325 325 325 0.00%
Capital Purchases 0.00%
TOTAL $ 69,654 78 , 990 78,990 79 , 020 30
Mayor and Council Financial Summary
Net Change*
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
The FY16 budget incorporated an increase for the fees due the Missouri Municipal League
which is reflected in the contractual services category.The materials supplies category was
adjusted to reflect the expected needs for FY16.
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Mayor and Council
Elected Mayor 1.00 1.00 1.00
Elected City Councilman 10.00 10.00 10.00
Total Elected Positions 11.00 11.00 11.00
Full Time Equivalents FTE)
Staffing levels for the Mayor and City Council have remained constant with no expectation of a
change in the future.
105
Personnel
Services
88.33%
Materials
Supplies
1.14%
Contractual
Services
10.12%
Utilities
0.00%
Repairs
Maintenance
0.41%
Other Operating
Expenses
0.00%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Mayor Council
Council Adopted Budget
106
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
110 Mayor & Council
Personnel Services
10-110-501010 Salary-Elected Officials 59,175.00$ 64,800.00$ 64,800.00$ 64,800.00$
10-110-501020 Salaries -$ -$ -$ -$
10-110-501050 Parttime(w/o Benefits)-$ -$ -$ -$
10-110-502010 Social Security 4,527.43$ 4,957.20$ 4,957.20$ 4,957.20$
10-110-502020 Group Health Insurance -$ -$ -$ -$
10-110-502040 Workers Compensation 103.26$ -$ -$ 37.47$
Personnel Services 63,805.69$ 69,757.20$ 69,757.20$ 69,794.67$
Materials & Supplies
10-110-511010 Advertising -$ -$ -$ -$
10-110-511020 Postage 30.50$ 100.00$ 100.00$ 100.00$
10-110-512010 Printing 21.00$ 750.00$ 750.00$ 500.00$
10-110-512020 Copies 166.28$ 400.00$ 400.00$ 200.00$
10-110-513010 Office Supplies 317.65$ 75.00$ 75.00$ 100.00$
10-110-514040 Food -$ -$ -$ -$
Materials & Supplies 535.43$ 1,325.00$ 1,325.00$ 900.00$
Contractual Services
10-110-520010 Mileage Expense -$ -$ -$ -$
10-110-520025 Security 503.65$ 1,500.00$ 1,500.00$ 1,500.00$
10-110-520030 Dues And Publications 4,582.90$ 4,582.90$ 4,707.90$ 5,000.00$
10-110-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-110-520070 Training & Education 138.47$ 1,400.00$ 1,275.00$ 1,400.00$
10-110-522020 Professional Services 87.95$ 100.00$ 100.00$ 100.00$
10-110-529010 Special Events -$ -$ -$ -$
Contractual Services 5,312.97$ 7,582.90$ 7,582.90$ 8,000.00$
Utilities
10-110-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
10-110-547020 Maintenance Agreements -$ 325.00$ 325.00$ 325.00$
Repairs & Maintenance -$ 325.00$ 325.00$ 325.00$
Capital Purchases
10-110-572020 Purchase Of Equipment -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total 69,654.09$ 78,990.10$ 78,990.10$ 79,019.67$
107
Office of City Clerk
Office Overview
The Office of City Clerk contributes to the quality of life by providing and preserving
organizational information and ensuring City compliance with statutory requirements.
The City Clerk is appointed by and serves at the pleasure of the City Council.
The Office of City Clerk serves as the repository for official records for the City, and provides for
the preservation, archiving, and distribution of City records. The Office of City Clerk prepares
and issues all agendas and associated documentation for official meetings of the City Council,
and attends the meetings to record the official minutes. The Office of City Clerk issues, tracks,
and releases all Special Tax Bills (liens) placed on properties by the City. The Office of City Clerk
receives, tracks, and responds to requests for records in accordance with Missouri Sunshine
Law.
Goals & Objectives – including, but not limited to the following:
GOAL: Ensure compliance with City, State of Missouri laws, and federal laws in matters
pertaining to records, elections, and special tax liens
OBJECTIVE: To ensure the City is in compliance with all laws to protect the quality of life the
City offers
GOAL: Continue to provide accurate information in a timely manner to citizens of the City, the
general public, and the media
OBJECTIVE: To support the quality of life for the City by providing accurate information to the
public to assist the public in making informed decisions
GOAL: Continue to provide accurate information in a timely manner to the Mayor, City Council,
and City Staff
OBJECTIVE: To support the quality of life for the City by providing accurate information to the
decision makers of the City
GOAL: Continue to consolidate archived hard copies and official records into an electronic
format to reduce storage and maintenance costs and provide accessibility to records by City
Staff and the public
OBJECTIVE: To ensure fast and accurate retrieval of information for the City Staff and the public
108
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11
4
5.
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n/
a
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th
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11
0
Significant Changes/Initiatives
In the spring of 2012,the Office of City Clerk began implementing the paperless initiative by
discontinuing the distribution of paper packets to the Council Members for City Council
meetings.This initiative has resulted in all City Council Committee meeting information going
paperless.The results of this initiative that began in the spring of 2012 assisted the Office of
City Clerk to work towards achieving the goals and objectives established for the Office of City
Clerk and assist the Office in achieving the established performance measures.
The Office of City Clerk continues to consolidate hard copy and microfilm records in the City’s
document management system,Laserfiche.This document management system allows the
City to scan documents into the system with a speedy retrieval of documents upon request.
The City has documents scanned into the system going back to the early 1800’s.
The Office of City Clerk will increase cross training of part time personnel to assist with the City
Clerk functions as warranted.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 99,671 95 , 458 95,458 95 , 483 250.03%
Materials Supplies 1,326 1,100 1,100 1,000 100)9.09%
Contractual Services 22,088 36,775 36,775 64,275 27,500 74.78%
Utilities 0.00%
Repairs Maintenance 489 525 525 525 0.00%
Capital Purchases 0.00%
TOTAL $ 123,574 133 , 858 133,858 161 , 283 27 , 425
Office of City Clerk Financial Summary
Net Change*
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
Except for the amount budgeted in the Contractual Services category,a review of the budget
summary for FY16 reveals the expenditures for the Office of City Clerk is expected to remain
constant.The increase in the contractual services category reflects the cost the City expects to
incur for the upcoming election.
The decrease in the Materials Supplies category is the result of the success of the paperless
initiative and a review of past expenditures.Historically,the Office of City Clerk has not been
spending all the money budgeted for materials supplies.Therefore,the budget was adjusted
to reflect both changes.
111
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Office of City Clerk
City Clerk 1.00 1.00 1.00
Administrative Assistant 0.33 0.33 0.33)
Administrative Technician 0.33 0.33
Total Full Time 1.33 1.33 1.33
Total Part time
Full Time Equivalents FTE)
The staffing levels for the Office of City Clerk have remained constant with no expectation of a
change in the future.The existing Administrative Assistant position was reclassified to an
Administrative Technician,resulting in a pay grade change with no change in salary.The
Administrative Assistant position is a shared position with the Office of City Counselor and the
Municipal Court.The duties of the position were reviewed.The results of the review showed
that over time the duties of the position had developed into an Administrative Technician
position classification.
112
Personnel
Services
59.20%
Materials
Supplies
0.62%
Contractual
Services
39.85%
Utilities
0.00%
Repairs
Maintenance
0.33%
Other
Operating
Expenses
0.00%
Capital
Purchases
0.00%Capital
Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
City Clerk
Council Adopted Budget
113
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
120 City Clerk
Personnel Services
10-120-501020 Salaries 69,959.63$ 65,539.49$ 65,539.49$ 66,736.49$
10-120-501050 Parttime(w/o Benefits)-$ -$ -$ -$
10-120-501090 Overtime 16.85$ -$ -$ -$
10-120-501095 Overtime Straight Pay -$ -$ -$ -$
10-120-502010 Social Security 5,067.42$ 5,013.77$ 5,013.77$ 5,105.34$
10-120-502020 Group Health Insurance 12,567.76$ 13,043.71$ 13,043.71$ 12,917.75$
10-120-502030 Retirement 11,650.03$ 11,534.95$ 11,534.95$ 10,355.24$
10-120-502040 Workers Compensation 103.26$ -$ -$ 33.57$
10-120-502050 Life Insurance 104.13$ 110.61$ 110.61$ 113.46$
10-120-502060 Long Term Disability 172.20$ 182.62$ 182.62$ 187.25$
10-120-502070 Employee Assistance Prgm 29.66$ 32.87$ 32.87$ 33.84$
Personnel Services 99,670.94$ 95,458.02$ 95,458.02$ 95,482.94$
Materials & Supplies
10-120-511020 Postage 80.68$ 200.00$ 200.00$ 200.00$
10-120-512010 Printing -$ -$ -$ -$
10-120-512020 Copies 516.98$ 400.00$ 422.44$ 300.00$
10-120-513010 Office Supplies 728.23$ 500.00$ 477.56$ 500.00$
Materials & Supplies 1,325.89$ 1,100.00$ 1,100.00$ 1,000.00$
Contractual Services
10-120-520030 Dues And Publications 185.00$ 275.00$ 275.00$ 275.00$
10-120-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-120-520070 Training And Education 285.00$ 1,000.00$ 1,000.00$ 1,000.00$
10-120-522020 Professional Services 4.05$ 500.00$ 500.00$ 500.00$
10-120-529030 Election Expense 21,613.64$ 35,000.00$ 35,000.00$ 62,500.00$
Contractual Services 22,087.69$ 36,775.00$ 36,775.00$ 64,275.00$
Utilities
10-120-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
10-120-547010 Equipment Maintenance 489.15$ -$ -$ -$
10-120-547020 Maintenance Agreements -$ 525.00$ 525.00$ 525.00$
Repairs & Maintenance 489.15$ 525.00$ 525.00$ 525.00$
Capital Purchases
10-120-572020 Purchase Of Equipment -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total 123,573.67$ 133,858.02$ 133,858.02$ 161,282.94$
114
Office of City Administrator
Office Overview
The City Administrator is nominated by the Mayor and appointed by the Mayor with the advice
and consent of a majority of the City Council.
The City Administrator shall be responsible to the Mayor and the City Council for the
administration of all affairs of the City per the City’s Charter. Except as otherwise specified by
ordinance, or by state law, the City Administrator shall coordinate and generally supervise the
operation of all departments.
Goals & Objectives - including, but not limited to the following:
GOAL: Continue to enhance the City’s quality of life and add value to the City’s tax base
OBJECTIVE: To attract new residents, guests, and businesses to the City
GOAL: Encourage and support quality development and redevelopment
OBJECTIVE: To attract new businesses to the City
GOAL: Continue to explore opportunities to maximize cost reductions and maintain quality
service
Explore opportunities to maximize existing revenue sources and establish new revenue
sources without placing an undue burden to the tax payer
Explore opportunities to reduce reoccurring costs in an effort to maintain long-term
financial sustainability
OBJECTIVE: To provide an excellent quality of life for the residents and guests of the City in the
most efficient and economical manner
GOAL: Continue to ensure the implementation of the Mayor and City Council directions
GOAL: Continue to identify operational efficiencies within City departments
OBJECTIVE: To provide an excellent quality of life for the residents and guests of the City in the
most efficient and economical manner
115
Pe
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Of
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2.
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in
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Ci
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42
6
41
1
2.
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of
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17
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4.
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85
78
I
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f
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20
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c
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on
on
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pe
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n
s
ac
h
ie
v
e
d
11
6
Significant Changes/Initiatives
The Mayor,who was newly elected during the budget year,serves as the Chief Executive
Officer of the City.Initiatives,projects,and processes were reevaluated or re emphasized to
which the City Administrator adjusted/responded accordingly.The City Administrator will
continue to work with departments on implementing the directives of the Mayor and City
Council.
For FY16 the Office of City Administrator will assist departments in focusing on personnel
related initiatives,some of which include increasing employee participation on advisory
committees for various operational issues,initiating a Classification and Compensation Plan
review,and developing strategies for long term health insurance benefits.
The City made some changes in employee health benefits to include enhanced insurance plan
options and reduced premiums.The City will continue to focus on long term strategies to
attempt to stabilize health premium costs.
The Office of City Administrator,with other applicable departments and the Chamber of
Commerce with which the City contracts for economic development assistance),worked with
various economic development related initiatives/proposals,some of which came to fruition
during FY15.The City will continue to assist in economic development efforts,to include
recruitment of new businesses and retention/growth of existing businesses.
There were several key personnel positions which became vacant during the latter part of the
fiscal year.Staff will work to fill those vacancies,considering opportunities for departmental
restructuring as may be appropriate.
The City Administrator will continue to facilitate discussions with employees on organizational
outcomes and performance management.
117
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 243,779 299 , 316299 , 316 291 , 952 7,365)2.46%
Materials Supplies 2,162 4,235 4,235 3,755 480)11.33%
Contractual Services 27,319 6,500 6,500 6,000 500)7.69%
Utilities 0.00%
Repairs Maintenance 115 450 450 475 25 5.56%
Capital Purchases 307 0.00%
TOTAL $ 273,683 310 , 501310 , 501 302 , 182 8,320)
Office of City Administrator Financial Summary
Net Change*
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary reveals the Office of City Administrator’s budgeted
expenditures experienced an overall decrease from FY15 to FY16.The most significant
decrease occurred in the personnel services category,which was reduced to reflect the City
Administrator’s actual salary and the associated benefits.The materials supplies and
contractual services categories were also reduced to reflect the expected needs for FY16.
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Office of City Administrator
City Administrator 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Communications Manager 1.00
Total Full Time 3.00 2.00 2.00
Total Part time
Full Time Equivalents FTE)
Staffing levels for the Office of City Administrator have remained constant with not expectation
of a change in the future.
118
Personnel
Services
96.61%
Materials
Supplies
1.24%
Contractual
Services
1.99%
Utilities
0.00%
Repairs
Maintenance
0.16%
Other Operating
Expenses
0.00%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
City Administrator
Council Adopted Budget
119
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
140 City Administrator
Personnel Services
10-140-501020 Salaries 193,559.62$ 224,385.52$ 224,385.52$ 222,032.67$
10-140-501050 Parttime(w/o Benefits)-$ -$ -$ -$
10-140-501060 Seasonal Salaries -$ -$ -$ -$
10-140-501090 Overtime -$ -$ -$ -$
10-140-501095 Overtime Straight Pay -$ -$ -$ -$
10-140-502010 Social Security 14,222.91$ 17,165.49$ 17,165.49$ 16,985.50$
10-140-502020 Group Health Insurance 15,890.50$ 19,199.71$ 19,199.71$ 18,812.19$
10-140-502030 Retirement 18,774.51$ 37,581.76$ 37,581.76$ 33,257.84$
10-140-502040 Workers Compensation 542.12$ -$ -$ 85.32$
10-140-502050 Life Insurance 284.62$ 342.72$ 342.72$ 354.72$
10-140-502060 Long Term Disability 464.20$ 591.44$ 591.44$ 372.34$
10-140-502070 Employee Assistance Prgm 40.76$ 49.43$ 49.43$ 50.92$
Personnel Services 243,779.24$ 299,316.07$ 299,316.07$ 291,951.50$
Materials & Supplies
10-140-511010 Advertising -$ 1,000.00$ 1,000.00$ 1,000.00$
10-140-511020 Postage 152.60$ 350.00$ 350.00$ 250.00$
10-140-512010 Printing 120.00$ 200.00$ 200.00$ 200.00$
10-140-512020 Copies 151.72$ 300.00$ 300.00$ 250.00$
10-140-513010 Office Supplies 1,046.07$ 885.00$ 885.00$ 855.00$
10-140-517010 Operational Supplies 691.55$ 1,500.00$ 1,500.00$ 1,200.00$
Materials & Supplies 2,161.94$ 4,235.00$ 4,235.00$ 3,755.00$
Contractual Services
10-140-520030 Dues And Publications 365.00$ 2,000.00$ 2,000.00$ 1,800.00$
10-140-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-140-520070 Training And Education 1,097.34$ 3,500.00$ 3,500.00$ 3,400.00$
10-140-520080 Tuition Reimbursement -$ -$ -$ -$
10-140-520090 Recruitment 7,960.75$ -$ -$ -$
10-140-520095 Relocation Fees 17,402.06$ -$ -$ -$
10-140-522020 Professional Services 494.30$ 1,000.00$ 1,000.00$ 800.00$
Contractual Services 27,319.45$ 6,500.00$ 6,500.00$ 6,000.00$
Utilities
10-140-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
10-140-541030 Vehicle Wash -$ -$ -$ -$
10-140-547010 Equipment Maintenance 115.44$ -$ -$ -$
10-140-547020 Maintenance Agreements -$ 450.00$ 450.00$ 475.00$
Repairs & Maintenance 115.44$ 450.00$ 450.00$ 475.00$
Capital Purchases
10-140-572020 Purchase Of Equipment 306.99$ -$ -$ -$
Capital Purchases 306.99$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total 273,683.06$ 310,501.07$ 310,501.07$ 302,181.50$
120
Office of City Counselor
Office Overview
The Office of City Counselor contributes to the quality of life through providing information and
legal services to the City Council, City Departments and its employees.
The Office supports the City by rendering legal advice and opinions, drafting and reviewing
contracts, ordinances, resolutions, and other documents needed to accomplish the City’s
policies and goals. The Office also represents the City’s legal interests before judicial and
administrative agencies, and prosecutes violations of the City Charter and City Code. The Office
is staffed by the City Counselor, Associate City Counselor, a Paralegal and a shared
Administrative Assistant with the Municipal Court and City Clerk.
The City Counselor reports directly to the Mayor and City Council as a whole.
The Office provides legal advice, information and counsel to the Mayor, City Council, appointed
officials, and Staff on a full range of legal issues which confront the municipal government.
The Office Staff regularly:
advises and works with the City Administrator, Department Directors and City Staff to
develop strategies for resolving legal issues;
responds to lawsuits against the City;
prepares, reviews and approves contracts and other legal documents prior to
consideration by the City Council;
drafts ordinances, resolutions, conveyances and other legal documents;
monitors and coordinates all litigation files with outside legal counsel;
researches, prepares memoranda and provides advice on various legal issues such as
economic development, employment, real estate, environmental, procurement,
contract compliance, planning and zoning, open records and meetings, local
government liability and numerous constitutional matters;
reviews current case law and legislative enactments to evaluate potential impact on
the City; and
works with City Departments to collect debts and liabilities owed to the municipal
government.
121
Goals & Objectives - including, but not limited to the following:
GOAL: Provide reliable, efficient, and accurate legal services to the City’s elected and
appointed officials and Staff
OBJECTIVE: To ensure timely, quality legal services in order to allow for the successful
completion of City projects
Respond to all requests for legal services within reasonable timeframe. (e.g. less than
7 days for contract preparation, 1 business day for emails, and response to lawsuits
within legal time constraints, etc.)
Continue to prioritize direct requests from City Council and Mayor and respond to all
requests within 1 business day
Continue cross-training of personnel for maximum coverage on issues
OBJECTIVE: To ensure implementation of most current legislation and case law
Monitor proposed federal and state legislation affecting the City and its interests
Monitor the progress of cases affecting municipalities, both federally and on a state
level
Provide updates to officials and staff of applicable changes in the law, as appropriate
Work with City’s lobbyist on statewide issues that affect the City
OBJECTIVE: To ensure efficient and effective litigation services
Review and manage use and selection of outside counsel
Continue to utilize in-house staff to review, defend, and dispose of claims, where
available
Continue collections efforts for various departments
GOAL: Enforce City ordinances
OBJECTIVE: To protect the health and safety of the citizens and the integrity of neighborhoods
GOAL: Continue to work closely with the Police Department, enforcement officials, and the
elected Municipal Court personnel to maintain effective working enforcement personnel
relationships and delivery services
Research and draft new regulatory and criminal ordinances, as requested
Continue to review and update existing ordinances for more effective enforcement
Provide quality support staff to the municipal elected officials
Continue to assist, and prioritize, code enforcement needs
OBJECTIVE: To safeguard and improve the quality of life for the residents and guests of the City
122
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4
Significant Changes/Initiatives
During FY15,the Office of City Counselor continued significant work on a multipurpose building
partnership agreement between the City’s Department of Parks,Recreation,and Forestry and
Lincoln University.The Office prepared almost 350 contracts and over 75 ordinances for
consideration by the City Council.The Office continued to take aggressive steps against code
violators including suing individual owners to recover public funds used to abate private
nuisances and continues to work with outside Counsel to oversee litigation and protect the
public funds from lawsuits,claims,and other actions.
The Office of City Counselor has been,and will continue,to be active with economic
development activity.Developers on many projects continue to request such economic
incentives and the City is now becoming involved with TIF Tax Increment Financing)and CID
Community Improvement Districts)expecting a positive impact economically for the City with
increased revenues resulting from business growth.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 265,136 315 , 596315 , 596 308 , 691 6,905)2.19%
Materials Supplies 5,356 3,270 7,294 3,050 220)6.73%
Contractual Services 28,018 31,895 31,738 28,995 2,900)9.09%
Utilities 0.00%
Repairs Maintenance 1,264 1,350 1,350 800 550)40.74%
Capital Purchases 0.00%
TOTAL $ 299,774 352 , 111355 , 978 341 , 536 10 , 575 )
Office of City Counselor Financial Summary
Net Change*
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary reveals the FY16 budget for the Office of City Counselor was
reduced in every category.The Personnel Services and Material and Supplies categories were
reduced to reflect the estimated fiscal needs for FY16.The Contractual Services category was
reduced to reflect the estimated fiscal needs for dues and publications,as well as professional
services.
125
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Office of City Counselor
City Counselor 1.00 1.00 1.00
Associate City Counselor 1.00 1.00 1.00
Paralegal 1.00 1.00 1.00
Administrative Assistant 0.34 0.34 0.34)
Administrative Technician 0.34 0.34
Total Full Time 3.34 3.34 3.34
Total Part time
Full Time Equivalents FTE)
Staffing levels for the Office of City Counselor have remained constant with no expectation of a
change in the future.The existing Administrative Assistant position was reclassified to an
Administrative Technician position,resulting in a pay grade change with no change in salary.
The Administrative Assistant position is a shared position with the Office of City Clerk and the
Municipal Court.A review of the duties of the position was reviewed.During the review it was
realized over time the duties of the position had developed into an Administrative Technician
position classification.
126
Personnel
Services
90.39%
Materials
Supplies
0.89%
Contractual
Services
8.49%
Utilities
0.00%
Repairs
Maintenance
0.23%
Other Operating
Expenses
0.00%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
City Counselor
Council Adopted Budget
127
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
150 City Counselor
Personnel Services
10-150-501020 Salaries 188,991.16$ 222,294.95$ 222,294.95$ 226,073.12$
10-150-501040 Part-time (w\benefits)-$ -$ -$ -$
10-150-501050 Parttime(w/o Benefits)-$ -$ -$ -$
10-150-501060 Seasonal Salaries -$ -$ -$ -$
10-150-501090 Overtime 17.36$ -$ -$ -$
10-150-501095 Overtime Straight Pay -$ -$ -$ -$
10-150-502010 Social Security 13,482.56$ 17,005.56$ 17,005.56$ 17,294.59$
10-150-502020 Group Health Insurance 27,231.53$ 36,130.31$ 36,130.31$ 28,871.82$
10-150-502030 Retirement 34,189.41$ 39,123.91$ 39,123.91$ 35,244.61$
10-150-502040 Workers Compensation 370.02$ -$ -$ 160.76$
10-150-502050 Life Insurance 312.53$ 390.53$ 390.53$ 383.13$
10-150-502060 Long Term Disability 467.18$ 567.94$ 567.94$ 577.76$
10-150-502070 Employee Assistance Prgm 74.48$ 82.55$ 82.55$ 85.03$
10-150-503020 Unemployment Compensation -$ -$ -$ -$
Personnel Services 265,136.23$ 315,595.75$ 315,595.75$ 308,690.82$
Materials & Supplies
10-150-511010 Advertising -$ -$ 191.60$ -$
10-150-511020 Postage 476.65$ 600.00$ 600.00$ 600.00$
10-150-512010 Printing -$ 200.00$ 200.00$ 150.00$
10-150-512020 Copies 224.71$ 670.00$ 670.00$ 500.00$
10-150-513010 Office Supplies 4,655.12$ 1,800.00$ 5,632.40$ 1,800.00$
10-150-517010 Operational Supplies -$ -$ -$ -$
Materials & Supplies 5,356.48$ 3,270.00$ 7,294.00$ 3,050.00$
Contractual Services
10-150-520020 Auditing Travel Expense -$ -$ -$ -$
10-150-520030 Dues And Publications 9,653.08$ 11,000.00$ 10,843.00$ 11,000.00$
10-150-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-150-520070 Training And Education 5,023.38$ 6,000.00$ 6,000.00$ 6,000.00$
10-150-520080 Tuition Reimbursement 3,420.00$ 3,420.00$ 3,420.00$ 3,420.00$
10-150-521010 Malpractice Insurance 1,712.00$ 3,400.00$ 3,400.00$ 2,500.00$
10-150-522020 Professional Services 8,152.08$ 8,000.00$ 8,000.00$ 6,000.00$
10-150-525030 Court Cost & Witness Fees 57.00$ 75.00$ 75.00$ 75.00$
Contractual Services 28,017.54$ 31,895.00$ 31,738.00$ 28,995.00$
Utilities
10-150-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
10-150-547010 Equipment Maintenance 1,263.54$ -$ -$ -$
10-150-547020 Maintenance Agreements -$ 1,350.00$ 1,350.00$ 800.00$
Repairs & Maintenance 1,263.54$ 1,350.00$ 1,350.00$ 800.00$
Capital Purchases
10-150-572020 Purchase Of Equipment -$ -$ -$ -$
10-150-573030 Purch/improv Land/buildin -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total 299,773.79$ 352,110.75$ 355,977.75$ 341,535.82$
128
Municipal Court
Department Overview
The Municipal Court Staff reports directly to the City Counselor and they support the elected
municipal judge and elected prosecutor. The Municipal Court Staff manages the day to day
functions of the Municipal Court and supports the elected prosecutor and elected judge. The
Municipal Court processes all municipal summons issued by the Police Department and parking
violations issued by the City Staff.
The Municipal Court is supported by a Municipal Court Coordinator, Deputy Court Clerk, a
shared Administrative Assistant with the Municipal Court and Mayor/City Council, and a part
time Clerk, and part time Bailiff.
Goals & Objectives - including, but not limited to the following:
GOAL: Promote safety in the community by effective and impartial administration of justice
GOAL: Continue to provide high quality customer service that is effective, efficient, and
delivered in a professional environment with effective case management, revenue collection
and record retention support
GOAL: Continue to implement paperless processes
GOAL: Participate in planning process to relocate Municipal Court
129
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13
1
Significant Changes/Initiatives
In an effort to provide quality service to the internal and external customers of the Municipal
Court,the process of going paperless is continuing.It is planned that this will be accomplished
with the City’s existing software.This effort will result in no additional cost to the City while
increasing the efficiency of the Municipal Court.One of two full time employees retired and
has been replaced with a highly capable new employee.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 200,456 222 , 279222 , 279 222 , 241 38 )0.02%
Materials Supplies 6,539 8,090 8,890 7,890 200)2.47%
Contractual Services 17,431 25,490 24,388 21,990 3,500)13.73%
Utilities 0.00%
Repairs Maintenance 422 500 802 950 450 90.00%
Capital Purchases 3,125 13,164 0.00%
TOTAL $ 227,974 256 , 359269 , 522 253 , 071 3,288)
Municipal Court Financial Summary
Net Change*
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary reveals the expenditures to operate the Municipal Court have
remained fairly constant.The decrease in the Contractual Services category was made to
address an estimate of the security needs for FY16.
132
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Municipal Court
Municipal Court Coordinator 1.00 1.00 1.00
Deputy Court Clerk 1.00 1.00 1.00
Administrative Assistant 0.33 0.33 0.33)
Administrative Technician 0.33 0.33
Part time Municipal Judge 1.00 1.00 1.00
Part time Clerk 1.00 1.00 1.00
Part time Bailiff 1.00 1.00 1.00
Elected Municipal Judge 1.00 1.00 1.00
Elected Prosecuting Attorney 1.00 1.00 1.00
Total Full Ti me 2.33 2.33 2.33
Total Part time 5.00 5.00 5.00
Full Time Equivalents FTE)
The staffing levels for the Municipal Court have remained constant with no expectation of a
change in the future.The existing Administrative Assistant position was reclassified to an
Administrative Technician,resulting in a pay grade change with no salary change.The
Administrative Assistant position is a shared position with the Office of City Counselor and the
City Clerk Office.A review of the duties of the position was completed and it was determined
the duties had developed over time into an Administrative Technician position classification.
A review of the duties of the Deputy Court Clerk was also completed and it was determined
that over time the duties changed.As a result,the pay range for the Deputy Court Clerk was
reclassified from a range ten to range twelve.
133
Personnel
Services
87.82%
Materials
Supplies
3.12%
Contractual
Services
8.69%
Utilities
0.00%
Repairs
Maintenance
0.37%
Other Operating
Expenses
0.00%Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Municipal Court
Council Adopted Budget
134
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
160 Municipal Court
Personnel Services
10-160-501010 Salary-elected Officals 54,999.89$ 59,999.88$ 59,999.88$ 59,999.88$
10-160-501020 Salaries 97,948.54$ 99,540.25$ 99,540.25$ 101,637.42$
10-160-501040 Part-time (w\benefits)-$ -$ -$ -$
10-160-501050 Parttime(w/o Benefits)5,359.51$ 16,931.49$ 16,931.49$ 17,068.99$
10-160-501090 Overtime 378.10$ 1,000.00$ 1,000.00$ 500.00$
10-160-501095 Overtime Straight Pay -$ -$ -$ -$
10-160-502010 Social Security 11,968.72$ 13,576.58$ 13,576.58$ 13,709.28$
10-160-502020 Group Health Insurance 11,399.44$ 13,032.88$ 13,032.88$ 12,896.84$
10-160-502030 Retirement 17,775.14$ 17,695.08$ 17,695.08$ 15,806.39$
10-160-502040 Workers Compensation 154.89$ -$ -$ 106.42$
10-160-502050 Life Insurance 158.01$ 167.16$ 167.16$ 171.72$
10-160-502060 Long Term Disability 262.15$ 277.85$ 277.85$ 284.44$
10-160-502070 Employee Assistance Prgm 51.98$ 57.59$ 57.59$ 59.32$
Personnel Services 200,456.37$ 222,278.76$ 222,278.76$ 222,240.70$
Materials & Supplies
10-160-511010 Advertising -$ -$ -$ -$
10-160-511020 Postage 3,166.11$ 4,000.00$ 4,000.00$ 3,800.00$
10-160-512010 Printing 522.38$ 1,090.00$ 1,090.00$ 1,090.00$
10-160-512020 Copies 177.09$ 500.00$ 500.00$ 500.00$
10-160-513010 Office Supplies 2,673.35$ 2,500.00$ 3,300.00$ 2,500.00$
Materials & Supplies 6,538.93$ 8,090.00$ 8,890.00$ 7,890.00$
Contractual Services
10-160-520025 Security 7,871.21$ 10,000.00$ 10,000.00$ 7,000.00$
10-160-520030 Dues And Publications 392.32$ 450.00$ 450.00$ 450.00$
10-160-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-160-520070 Training And Education 805.63$ 2,500.00$ 2,500.00$ 2,500.00$
10-160-522020 Professional Services 2,595.49$ 3,000.00$ 3,000.00$ 3,000.00$
10-160-525005 Appointed Counsel 5,766.80$ 7,000.00$ 7,000.00$ 7,000.00$
10-160-525010 Care Of Prisoners -$ 2,500.00$ 1,398.39$ 2,000.00$
10-160-525030 Court Cost & Witness Fees -$ 40.00$ 40.00$ 40.00$
Contractual Services 17,431.45$ 25,490.00$ 24,388.39$ 21,990.00$
Utilities
10-160-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
10-160-547010 Equipment Maintenance 422.34$ -$ -$ -$
10-160-547020 Maintenance Agreements -$ 500.00$ 801.61$ 950.00$
Repairs & Maintenance 422.34$ 500.00$ 801.61$ 950.00$
Capital Purchases
10-160-572020 Purchase Of Equipment 3,124.92$ -$ 13,163.56$ -$
10-160-573030 Purch/improv Land/buildin -$ -$ -$ -$
Capital Purchases 3,124.92$ -$ 13,163.56$ -$
Revenue Total -$ -$ -$ -$
Expense Total 227,974.01$ 256,358.76$ 269,522.32$ 253,070.70$
135
Human Resources Department
Department Overview
The Human Resources Department contributes to the quality of life by assisting Departments in
fostering and supporting quality employees.
The Human Resources Department reports directly to the City Administrator.
The primary function of the Human Resources Department is to contribute to quality of life
through assisting departments in achieving their goals by fostering and supporting quality
employees.
The Human Resources Department assists other City departments in meeting their service
delivery responsibilities to the public and assists employees in reaching their fullest potential
with the City while maintaining a careful balance between the interests of City government,the
departments and the employees.
Goals & Objectives – including, but not limited to the following:
GOAL:Assess competiveness of salaries and benefits and make recommendations to the City
Administrator and the City Council
OBJECTIVE:Engage independent consultant to conduct comprehensive classification and
compensation study
OBJECTIVE:To provide attractive benefit offerings to the employees while monitoring and
controlling costs for the benefit offerings
GOAL:Improve effectiveness of the Human Resources Department with other City
Departments
OBJECTIVE:Increase staffing within the Human Resources Department to allow for cross
training,timely and accurate completion of work,special projects,legal compliance,and
progressive practices
OBJECTIVE:To ensure the City provides a competitive compensation and classification plan
that will help in recruiting,hiring,and retaining talented employees as well as provide equity
across departments and positions
GOAL:Continue development of a Health and Wellness Program
OBJECTIVE:To provide employees an avenue to learn the advantages of practicing a healthy life
style as well as opportunities to practice a healthy life style
136
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7
Significant Changes/Initiatives
During FY15 the Human Resources Department implemented various wellness initiatives
including a Borrow a Bike”program to encourage employees to add biking to their healthy
living.The Department also implemented loan and Roth 457 offerings to the Deferred
Compensation Program and worked with the Deferred Compensation Committee to improve
awareness and education of the deferred compensation programs.Staff continues to work on
maintaining costs and benefits for the employee benefit program and staffing needs within
Human Resources to allow for better customer service,cross training,timely and accurate
completion of work,special projects,legal compliance and progressive practices.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 215,731 281 , 070211 , 685 211 , 612 69 , 458 )24.71%
Materials Supplies 3,038 5,700 5,700 3,900 1,800)31.58%
Contractual Services 17,717 24,968 24,968 16,593 8,375)33.54%
Utilities 0.00%
Repairs Maintenance 292 450 450 475 25 5.56%
Capital Purchases 0.00%
TOTAL $ 236,778 312 , 188242 , 803 232 , 580 79 , 608 )
Human Resource Department Financial Summary
Net Change*
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary reveals the Department overall has experienced a significant
budget reduction.The reduction in the personnel services category is the result of a Senior
Accounting Technician position being moved from Finance to Human Resources in the FY15
adopted budget,but then moving the same position back to Finance in the FY16 budget as the
switch ultimately did not occur in FY15 as anticipated.During the FY16 budget planning
process,expenditures were reviewed closely to determine if the Human Resources Department
was incurring cost that should be allocated to fee supported divisions.This review resulted in
drug and alcohol screening costs being moved to the Non Departmental budget and
background check costs moved to Enterprise and Special Revenue Funds.This resulted in a
reduction in the Material and Supplies category as well as the Contractual Services category.
138
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Human Resources
Director of Human Resources 1.00 1.00 1.00
Human Resources Specialist 1.00 1.00 1.00
Administrative Assistant 1.00
Senior Accounting Technician 1.00
PT w/Benefits Human Resources Assistant 1.00 1.00 1.00
Part time Human Resources Assistant
Total Full Time 3.00 3.00 2.00
Total Part time 1.00 1.00 1.00
Full Time Equivalents FTE)
A review of the staffing levels from FY15 to FY16 shows the deletion of a Senior Accounting
Technician position.The reduction is the result of a Senior Accounting Technician position
being moved from Finance to Human Resources in the FY15 adopted budget,but then moving
the same position back to Finance in the FY16 budget as the switch ultimately did not occur in
FY15 as anticipated.There is an expectation of a potential increase in the staffing levels in the future.
139
Personnel
Services
90.99%
Materials
Supplies
1.68%
Contractual
Services
7.13%
Utilities
0.00%
Repairs
Maintenance
0.20%
Other Operating
Expenses
0.00%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Human Resources
Council Adopted Budget
140
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
170 Human Resources
Personnel Services
10-170-501020 Salaries 151,632.40$ 200,475.09$ 150,407.24$ 152,207.28$
10-170-501050 Parttime(w/o Benefits)10,894.40$ 9,600.00$ 9,600.00$ 9,600.00$
10-170-501090 Overtime 308.74$ 300.00$ 300.00$ 300.00$
10-170-502010 Social Security 12,622.82$ 16,093.69$ 12,263.50$ 12,401.21$
10-170-502020 Group Health Insurance 11,826.56$ 18,338.30$ 11,914.07$ 12,513.01$
10-170-502030 Retirement 27,487.18$ 35,336.40$ 26,524.46$ 23,811.75$
10-170-502040 Workers Compensation 301.18$ -$ -$ 94.53$
10-170-502050 Life Insurance 243.19$ 339.29$ 253.61$ 258.75$
10-170-502060 Long Term Disability 357.88$ 512.86$ 372.59$ 375.03$
10-170-502070 Employee Assistance Prgm 56.82$ 74.14$ 49.43$ 50.92$
10-170-503020 Unemployment Compensation -$ -$ -$ -$
Personnel Services 215,731.17$ 281,069.77$ 211,684.90$ 211,612.48$
Materials & Supplies
10-170-511010 Advertising 71.75$ 150.00$ 150.00$ 150.00$
10-170-511020 Postage 111.74$ 300.00$ 300.00$ 300.00$
10-170-512010 Printing 835.99$ 2,000.00$ 2,000.00$ 1,000.00$
10-170-512020 Copies 374.99$ 1,000.00$ 1,000.00$ 500.00$
10-170-513010 Office Supplies 814.74$ 1,500.00$ 1,500.00$ 1,200.00$
10-170-517010 Operational Supplies 828.46$ 750.00$ 750.00$ 750.00$
Materials & Supplies 3,037.67$ 5,700.00$ 5,700.00$ 3,900.00$
Contractual Services
10-170-520030 Dues And Publications 407.50$ 1,468.00$ 1,468.00$ 1,468.00$
10-170-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-170-520060 Wellness Program 2,614.33$ 3,500.00$ 3,500.00$ 3,500.00$
10-170-520070 Training And Education 4,758.09$ 4,000.00$ 4,000.00$ 5,220.00$
10-170-520080 Tuition Reimbursement -$ -$ -$ -$
10-170-521060 Drug/alcohol Screening 7,825.50$ 8,000.00$ 8,000.00$ -$
10-170-521065 Background Checks -$ -$ -$ 940.00$
10-170-522020 Professional Services 2,111.48$ 8,000.00$ 8,000.00$ 5,465.00$
10-170-529010 Special Events -$ -$ -$ -$
10-170-529015 Human Rights Commission -$ -$ -$ -$
Contractual Services 17,716.90$ 24,968.00$ 24,968.00$ 16,593.00$
Utilities
10-170-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
10-170-547010 Equipment Maintenance 291.69$ -$ -$ -$
10-170-547020 Maintenance Agreements -$ 450.00$ 450.00$ 475.00$
Repairs & Maintenance 291.69$ 450.00$ 450.00$ 475.00$
Capital Purchases
10-170-572020 Purchase Of Equipment -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total 236,777.43$ 312,187.77$ 242,802.90$ 232,580.48$
141
Finance Department
Department Overview
The Finance Department contributes to the quality of life is by providing financial information
and services.
The Finance Department reports directly to Director of Finance and Information Technology
Services.
The Finance Department is responsible for the administration,direction,and coordination of all
financial services of the City involving financial planning,budgeting,purchasing,accounting,
payroll,business licensing,and the utility billing function.
The Finance Department is responsible for processing all cash receipts and disbursements and
maintenance of an internal control structure that adequately safeguards the assets of the City.
This includes the processing of invoices for goods and services and recording all general ledger
transactions in order to prepare financial statements in conformity with Generally Accepted
Accounting Principles GAAP).In addition,the Finance Staff procures the independent financial
audit each fiscal year.
The Finance Department’s Procurement Staff provides a centralized procurement of goods and
services for all purchases that exceed an established fiscal threshold.Staff is responsible for
obtaining commodities and services at the most economical prices while ensuring compliance
with all applicable laws and policies.Staff is also responsible for the disposal of surplus
property.
All finance functions are budgeted and accounted for in the General Fund including the utility
billing function.The cost of the utility billing function is then reimbursed to the General Fund by
the Wastewater Fund through administrative chargebacks.
Goals & Objectives – including, but not limited to the following:
GOAL:Prepare and maintain financial records in accordance with Generally Accepted
Accounting Principles GAAP)
OBJECTIVE:To ensure the Department provides a fair presentation of financial information to
decision makers
GOAL:Prepare the Comprehensive Annual Finance Report CAFR)consistent with criteria
established by the Government Finance Officers Associations GFOA)for the Certification of
Achievement Excellence in Financial Reporting Programs
142
OBJECTIVE:To ensure the Department provides a fair presentation of financial information to
the decision makers
GOAL:Implement new accounting pronouncements as required by the Governmental
Accounting Standards Board GASB)
OBJECTIVE:To ensure the City provides transparent financial information to decision makers
GOAL:Communicate clearly with the Citizens,Mayor,City Council,City Administrator,and
Department Directors who requests financial information
OBJECTIVE:To ensure users of financial information have the information required in a timely
manner to make good decisions
GOAL:Coordinate with Mayor,the City Council,City Administrator,and City Department
Directors to develop a balanced budget consistent with the criteria established by GFOA
OBJECTIVE:To ensure the City is making decisions that will provide an excellent quality of life
for the residents of the City
OBJECTIVE:For the City to receive the GFOA Budget Award
143
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4
Significant Changes/Initiatives
During FY15,the Finance Department received the Distinguished Budget Award for the first
time,the GFOA CAFR award for the 18th straight year,and a clean annual audit report with no
audit findings.The Finance Department also continued to refine the City’s multi year financial
forecasting plan and the capital replacement plan.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 800,760 768,285 837 , 670 895 , 444 127 , 159 16.55%
Materials Supplies 27,089 32,500 32,180 30,000 2,500)7.69%
Contractual Services 41,787 34,100 34,420 56,241 22,141 64.93%
Utilities 0.00%
Repairs Maintenance 928 2,000 2,000 900 1,100)55.00%
Capital Purchases 0.00%
TOTAL $ 870,564 836,885 906 , 270 982 , 585 145 , 700
Finance Department Financial Summary
Net Change*
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary reveals a significant increase for the personnel services
category.The Director of Finance resigned and the Director of Information Technology Services
was placed as the Interim Finance Director.The City Council approved combining the Director
of Finance and the Director of Information Technology Services positions after assessing the
needs of the Departments,which resulted in a cost savings for both departments.The money
to fund the position in FY15 was budgeted in the Information Technology Services budget.To
more accurately allocate the costs between the two departments,the salary was split 75/25
between the Department of Finance and the Information Technology Services Department.
Additionally,a Senior Accounting Technician position was moved from Finance to Human
Resources in the FY15 adopted budget,but then the same position was moved back to Finance
in the FY16 budget as the switch ultimately did not occur in FY15 as anticipated.
The material and supplies category was reduced to reflect the savings the Department is
incurring with the efforts to go paperless.
The contractual services category costs increased significantly to address the cost the City will
incur for the biennial post employment benefit valuation and additional staff training.
The repairs and maintenance category was reduced to reflect the expected cost for FY16.
145
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Finance Department
Director of Finance and Information Technology Systems 0.75 0.75
Director of Finance 1.00
Chief Accountant 1.00 1.00 1.00
Purchasing Agent 1.00 1.00 1.00
Auditor 1.00
Senior Accountant,Accountant 2.00 2.00
Senior Accountant
Accountant
Senior Accountant 1.00
Senior Accounting Technician 2.00 1.00 2.00 1.00
Accounting Technician 2.00 2.00 2.00
Customer Service Representative 2.00 2.00 2.00
Purchasing Assistant 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00)
Help Desk Technician 0.25 0.25
Part time Building Service Worker 1.00 1.00 1.00
Total Full Time 13.00 11.00 12.00 1.00
Total Part time 1.00 1.00 1.00
Full Time Equivalents FTE)
A review of the staffing levels for the Finance Department indicate the addition of a Senior
Accounting Technician.The increase is the result of a Senior Accounting Technician position
being moved from Finance to Human Resources in the FY15 adopted budget,but then moving
the same position back to Finance in the FY16 budget as the switch ultimately did not occur in
FY15 as anticipated.The Administrative Assistant position was reclassified to Help Desk
Technician.The cost for the Help Desk Technician and the Director of Finance and Information
Technology Services was allocated between the Department of Finance and the Information
Technology Department.
146
Personnel
Services
91.13%
Materials
Supplies
3.05%
Contractual
Services
5.73%
Utilities
0.00%
Repairs
Maintenance
0.09%
Other Operating
Expenses
0.00%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Finance
Council Adopted Budget
147
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
180 Finance Department
Personnel Services
10-180-501020 Salaries 556,864.24$ 528,842.07$ 578,909.92$ 642,524.07$
10-180-501040 Part-time (w\benefits)-$ -$ -$ -$
10-180-501050 Parttime(w/o Benefits)18,177.50$ 18,904.18$ 18,904.18$ 18,904.18$
10-180-501060 Seasonal Salaries -$ -$ -$ -$
10-180-501090 Overtime -$ -$ -$ -$
10-180-501095 Overtime Straight Pay -$ -$ -$ -$
10-180-502010 Social Security 42,821.46$ 41,536.01$ 45,366.20$ 50,599.26$
10-180-502020 Group Health Insurance 77,836.39$ 84,169.48$ 90,593.71$ 79,918.72$
10-180-502030 Retirement 100,738.51$ 92,232.82$ 101,044.76$ 99,812.40$
10-180-502040 Workers Compensation 1,634.95$ -$ -$ 531.10$
10-180-502050 Life Insurance 907.30$ 881.07$ 966.75$ 1,091.56$
10-180-502060 Long Term Disability 1,492.51$ 1,447.10$ 1,587.37$ 1,731.47$
10-180-502070 Employee Assistance Prgm 287.18$ 272.35$ 297.06$ 330.97$
Personnel Services 800,760.04$ 768,285.08$ 837,669.95$ 895,443.73$
Materials & Supplies
10-180-511010 Advertising 244.00$ 2,000.00$ 2,000.00$ 1,000.00$
10-180-511020 Postage 8,711.77$ 11,000.00$ 11,000.00$ 11,000.00$
10-180-511021 Mail Machine Cost 3,015.69$ 2,000.00$ 2,000.00$ 2,000.00$
10-180-512010 Printing 3,537.14$ 5,000.00$ 5,000.00$ 5,000.00$
10-180-512020 Copies 2,481.67$ 4,000.00$ 4,000.00$ 3,000.00$
10-180-512021 Copy Machine Cost (16.07)$ -$ -$ -$
10-180-513010 Office Supplies 4,397.84$ 4,500.00$ 4,179.85$ 4,000.00$
10-180-517010 Operational Supplies 4,717.30$ 4,000.00$ 4,000.00$ 4,000.00$
Materials & Supplies 27,089.34$ 32,500.00$ 32,179.85$ 30,000.00$
Contractual Services
10-180-520010 Mileage Expense -$ -$ -$ -$
10-180-520020 Auditing Travel Expenses -$ -$ -$ -$
10-180-520030 Dues And Publications 1,974.08$ 1,400.00$ 1,585.00$ 2,300.00$
10-180-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-180-520070 Training And Education 848.27$ 3,000.00$ 3,135.15$ 6,900.00$
10-180-520080 Tuition Reimbursement -$ -$ -$ 6,765.00$
10-180-522010 Audit 38,955.00$ 27,700.00$ 27,700.00$ 39,776.00$
10-180-522015 Budget Expense -$ -$ -$ -$
10-180-522020 Professional Services 9.91$ 2,000.00$ 2,000.00$ 500.00$
Contractual Services 41,787.26$ 34,100.00$ 34,420.15$ 56,241.00$
Utilities
10-180-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
10-180-547010 Equipment Maintenance 928.15$ -$ -$ -$
10-180-547020 Maintenance Agreements -$ 2,000.00$ 2,000.00$ 900.00$
Repairs & Maintenance 928.15$ 2,000.00$ 2,000.00$ 900.00$
Capital Purchases
10-180-572020 Purchase Of Equipment -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total 870,564.79$ 836,885.08$ 906,269.95$ 982,584.73$
148
Non-Departmental Budget
Overview
The Non Departmental Budget was established to account for General Fund supported
operating expenses that are not by policy accounted for in department specific appropriations.
A review of the budget summary schedule reveals the personnel services expense type is not
used for employees’salary.The FY16 adopted budget personnel expense category is
appropriated to account for cost incurred for the City’s wellness assessment program.Cost
incurred by fee supported Divisions for this service was transferred to the appropriate fee
supported divisions.
Money appropriated for the materials supplies expense type is used to pay for gas used by
the City’s support service departments.Examples of support service departments include the
Office of City Clerk,Finance,and Municipal Court.
Money appropriated for contractual services expense type is used to pay for general insurance
premiums and deductibles associated with accidents,consulting services,and a contribution to
the Jefferson City Chamber.During the budget process money which in prior years was
included in the Human Resources Department budget for drug and alcohol screening was
transferred to the Non Departmental budget as well as the fee supported divisions.The
movement of the budgeted dollars to the fee supported divisions was an effort to make
accountable the cost to operate the fee supported divisions.
Money appropriated in the utility expense and repairs and maintenance type accounts are for
expenses incurred to support the City’s support service departments.
The other operating expense category for FY16 experienced a significant decrease.In FY15,the
City Council appropriated 230,251 for unspecified positions and/or equipment.The City
Council approved this amount for FY15 to allow the Mayor,the City Council,and Staff time to
review revenues;adjust/refine some of the longer term financial planning documents i.e.,
financial guidelines,fund balance policy,capital equipment replacement plan,etc.)before
making staffing and/or equipment expenditure decisions.A portion of this amount will be re
appropriated in FY16 to cover the cost for a City wide compensation plan study.
During the FY16 budget process,55,000 was budgeted to the Non Departmental budget for
building and equipment repairs and maintenance.
149
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 123,715 47 , 400 47 , 400 17,914 29,486)62.21%
Materials Supplies 18,743 21,600 21,600 14,000 7,600)35.19%
Contractual Services 669,572 683,000 683,000 683,114 114 0.02%
Utilities 46,386 55,450 55,450 55,650 200 0.36%
Repairs Maintenance 91,447 87,000 87,000 87,000 0.00%
Other Operating Expenses 106,159 258,251 258,251 28,000 230,251)89.16%
Capital Purchases 55,000 55,000 0.00%
Debt Service 391,801 0.00%
TOTAL $ 1,447,823 1,152,701 1,152,701 940 , 678 212,023)
Non Departmental Financial Summary
Net Change*
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Non Departmental
Not Applicable
Total Full Time
Total Part time
Full Time Equivalents FTE)
150
Personnel
Services
1.90%
Materials
Supplies
1.49%
Contractual
Services
72.62%
Utilities
5.91%
Repairs
Maintenance
9.25%
Other Operating
Expenses
2.98%
Capital
Purchases
5.85%Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Non Departmental
Council Adopted Budget
151
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
185 Non-Departmental
Personnel Services
10-185-501020 Salaries -$ -$ -$ -$
10-185-501021 Vacancy Savings -$ -$ -$ -$
10-185-501022 Separation Incentive Prog Svgs -$ -$ -$ -$
10-185-502020 Group Health Insurance -$ -$ -$ -$
10-185-502021 Self Insurance-Group Health 99,215.07$ 17,000.00$ 17,000.00$ -$
10-185-502022 Wellness Assessment 24,500.00$ 25,000.00$ 25,000.00$ 17,913.64$
10-185-502023 Self Insurance-Retirees -$ 5,400.00$ 5,400.00$ -$
10-185-503010 Awards Program -$ -$ -$ -$
10-185-504010 Employee Salary Guarantee Fund -$ -$ -$ -$
Personnel Services 123,715.07$ 47,400.00$ 47,400.00$ 17,913.64$
Materials & Supplies
10-185-514010 Gas 18,742.83$ 21,600.00$ 21,600.00$ 14,000.00$
10-185-514011 Gas Oil & Antifreeze -$ -$ -$ -$
10-185-514012 Gas, Oil, Antifreeze ALLOCATE -$ -$ -$ -$
Materials & Supplies 18,742.83$ 21,600.00$ 21,600.00$ 14,000.00$
Contractual Services
10-185-520030 Dues and Publications -$ -$ -$ -$
10-185-520080 Tuition Reimbursement -$ -$ -$ -$
10-185-521010 General Insurance 247,793.02$ 270,000.00$ 270,000.00$ 270,000.00$
10-185-521020 Insurance Deductible 12,983.91$ 20,000.00$ 20,000.00$ 15,000.00$
10-185-521030 Self Ins Prop & Casualty 106,134.45$ 75,000.00$ 75,000.00$ 75,000.00$
10-185-521060 Drug/alcohol screening -$ -$ -$ 5,364.00$
10-185-521070 Prov For Unsettled Claims (8,733.07)$ -$ -$ -$
10-185-522015 TIF Prof Svcs (11.52)$ -$ -$ -$
10-185-522020 Professional Services 30,414.96$ 25,000.00$ 25,000.00$ 25,000.00$
10-185-522025 JCTV 55,000.00$ 55,000.00$ 55,000.00$ 55,000.00$
10-185-524010 Trash Collections -$ 500.00$ 500.00$ -$
10-185-526030 Assessment Charge 34,174.93$ 45,500.00$ 45,500.00$ 45,750.00$
10-185-527020 Economic Development 185,000.00$ 185,000.00$ 185,000.00$ 185,000.00$
10-185-529010 Special Events 6,815.72$ 7,000.00$ 7,000.00$ 7,000.00$
Contractual Services 669,572.40$ 683,000.00$ 683,000.00$ 683,114.00$
Utilities
10-185-531010 Electricity 34,355.39$ 42,000.00$ 42,000.00$ 42,000.00$
10-185-533010 Natural Gas 5,972.76$ 6,200.00$ 6,200.00$ 6,400.00$
10-185-535010 Water/Sewer 6,057.66$ 7,250.00$ 7,250.00$ 7,250.00$
10-185-535020 Downtown Irrigation -$ -$ -$ -$
Utilities 46,385.81$ 55,450.00$ 55,450.00$ 55,650.00$
Repairs & Maintenance
10-185-540010 Building & Grounds Maint.64,418.95$ 60,000.00$ 60,000.00$ 60,000.00$
10-185-540020 Tree & Landscape Maint 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$
10-185-547020 Maintenance Agreements 2,028.00$ 2,000.00$ 2,000.00$ 2,000.00$
Repairs & Maintenance 91,446.95$ 87,000.00$ 87,000.00$ 87,000.00$
Other Operating Expenses
10-185-550010 Miscellaneous 27,520.75$ 10,000.00$ 10,000.00$ 10,000.00$
10-185-550015 Bad Debt Expense -$ -$ -$ -$
10-185-550020 Neighborhood Reinvestment -$ -$ -$ -$
10-185-550025 Contingency -$ -$ -$ -$
10-185-550026 Addt'l Positions/Equipment -$ 232,250.77$ 232,250.77$ -$
10-185-550030 Old Town Projects -$ -$ -$ -$
10-185-550035 Old Town Redev Committee -$ -$ -$ -$
152
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
10-185-550036 Salute to America 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$
10-185-550037 Historic Preservation Comm -$ -$ -$ -$
10-185-550038 Civil War Reenactment Comm -$ -$ -$ -$
10-185-550040 Public Art 5,355.00$ 6,000.00$ 6,000.00$ 8,000.00$
10-185-550041 ALPLA Settlement 50,000.00$ -$ -$ -$
10-185-550043 JC Fire Museum 13,283.12$ -$ -$ -$
10-185-550045 Conference Center -$ -$ -$ -$
10-185-550050 Neighb Stablization Prog -$ -$ -$ -$
10-185-550060 MSP -$ -$ -$ -$
10-185-550070 Energy Grant Expenditures -$ -$ -$ -$
10-185-550080 Neighborhd Improvement Progr -$ -$ -$ -$
10-185-550090 Hazard Mitigation -$ -$ -$ -$
Other Operating Expenses 106,158.87$ 258,250.77$ 258,250.77$ 28,000.00$
Capital Purchases
10-185-572020 Purchase Of Equipment -$ -$ -$ -$
10-185-573030 Purch/improv Land/buildin -$ -$ -$ 55,000.00$
Capital Purchases -$ -$ -$ 55,000.00$
Capital Projects
10-185-578073 Council Infrastructure Proj -$ -$ -$ -$
Capital Projects -$ -$ -$ -$
Debt Service
10-185-580080 Note Principal 370,524.00$ -$ -$ -$
10-185-580090 Note Interest 21,276.70$ -$ -$ -$
Debt Service 391,800.70$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total 1,447,822.63$ 1,152,700.77$ 1,152,700.77$ 940,677.64$
153
Information Technology Services Department
Department Overview
The Information Technology Services Department’s (ITS) contribution to the quality of life is by
providing access to information through technology.
ITS reports directly to the Director of Finance and Information Technology.
ITS is responsible for the design, implementation, and maintenance of the City’s technology
resources. ITS provides support to more than 400 users on a 24/7 basis. The wide area network
has more than 600 devices connected to 44 servers. In addition, ITS provides custom
application development support and telephone services.
ITS supports the Geographic Information System (GIS) which provides a central enterprise
repository to all GIS related data. ITS is responsible for developing, supporting, and
coordinating GIS with all City departments in order to provide accessibility to GIS data and
information.
Goals and Objectives – including, but not limited to the following:
GOAL: Ensure departments have access to information as needed
OBJECTIVE: Provide available and accurate information to all City Departments
GOAL: Implement approved technological projects
OBJECTIVE: To ensure the appropriate tools are available to support the business functions of
the City
OBJECTIVE: To ensure an integration of business systems to support information sharing across
organizations
OBJECTIVE: To ensure a current strategy is in place regarding the future of technology services
that will meet the increasing demand for access to information by users
GOAL: Update the City’s preventative maintenance plan in conjunction with industry
recommended standards
OBJECTIVE: To ensure the users of the City experience no disruption in service and the response
time is satisfactory to meet the needs of the user
OBJECTIVE: To ensure all managed infrastructure assets meet defined performance levels
154
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5
Significant Changes/Initiatives
The City partnered with Revize Software Systems to develop a redesign of the website and to
utilize their content management system.Along with the redesign,the ITS Department
coordinated with all City Departments to refresh the content that is displayed on the website.
The Department worked closely with the Fire Department to create an operational
dashboard.The dashboard gives real time updates from the 911 system,allowing the fire IPads
the ability to map where the incidents are located as they are happening.The dashboard also
shows real time statistics and answers such questions as:What is the busiest incident day of the
week for the past 30 days,6 months,and 1 year as well as by station;Which hours of the day
have the highest incident rate;What percentage of each incident type does each fire station
handle as well as the Department as a whole;and finally What is the average response time of
each station as well as the Department as a whole?
The ITS Department coordinated,as part of the Fly MidMoGIS”consortium,for the collection of
2015 aerial photography.The consortium is composed of one University,Six Counties,two
Municipalities,and two State agencies.For ITS’s efforts,the Cities fiscal responsibility was
reduced to 0 from the 2010 amount of 32,131.
ITS worked closely with the Finance Departments to create the Special Tax Area Report Builder
which allows them to have rapid access to new State sales tax data for predefined geographic
areas.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 759,670 797 , 361 797,361 733 , 626 63 , 735 )7.99%
Materials Supplies 2,783 3,500 3,500 3,500 0.00%
Contractual Services 31,680 43,900 43,900 45,900 2,000 4.56%
Utilities 49,366 58,000 58,000 58,000 0.00%
Repairs Maintenance 271,314 231,000 231,000 172,500 58,500)25.32%
Capital Purchases 26,882 0.00%
TOTAL $ 1,141,695 1,133,761 1,133,761 1,013,526 120,235)
Information Technology Services Department Expenditures by Category
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
156
A review of the budget summary reveals the Department’s budget for personnel services
decreased significantly from FY15 to FY16.The Director of the Information Technology Services
Department was serving as Interim Finance Director following the resignation of the Director of
Finance.After an analysis of the needs of the Departments,the City Council approved combining
the Director of Finance and the Director of Information Technology Services positions.The
combining of these two positions resulted in a cost savings for the Department of Finance as well
as the Department of Information Technology Services.The money to fund the position in FY15
was budgeted in the Information Technology Department budget.To more accurately allocate
the costs between the two departments,the salary was split 75/25 between the Department of
Finance and the Information Technology Services Department.
During the FY16 budget planning process,expenditures incurred were reviewed closely to
determine if the General Fund Departments were incurring cost that should be allocated to fee
supported divisions.The review resulted in software license and maintenance costs being
budgeted to fee supported budgets instead of the General Fund.
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Information Technology Services
Director of Finance and Information Techn.Serv.1.00 0.25 0.75)
Director of Information Technology Services 1.00
ITS Manager 1.00 1.00
Systems Analyst 3.25 2.25 2.25
Information Systems Support Specialist 2.00 2.00 2.00
GIS Manager 1.00 1.00 1.00
GIS Specialist I1.001.00 1.00
GIS Specialist II 1.00 1.00 1.00
Help Desk Technician 0.75 0.75
Total Full Time 9.25 9.25 9.25
Total Part time
Full Time Equivalents FTE)
Staffing levels for the Information Technology Services Department have remained constant with
no expectation of a change in the future.The Administrative Assistant position was reclassified
to Help Desk Technician.The cost for the Help Desk Technician and the Director of Finance and
Information Technology Services was allocated between the Department of Finance and the
Information Technology Department.Even with the changes made to the Director of Finance
and Information Technology Services and Help Desk Technician position,the overall staffing
levels did not change.
157
Personnel
Services
72.38%
Materials
Supplies
0.35%
Contractual
Services
4.53%
Utilities
5.72%
Repairs
Maintenance
17.02%
Other
Operating
Expenses
0.00%
Capital
Purchases
0 .00%Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Information Technology Services
Council Adopted Budget
158
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
190 I.T. Department
Personnel Services
10-190-501020 Salaries 552,226.83$ 577,862.21$ 577,862.21$ 528,580.84$
10-190-501040 Part-time (w\benefits)-$ -$ -$ -$
10-190-501050 Parttime(w/o benefits)-$ -$ -$ -$
10-190-501060 Seasonal Salaries -$ -$ -$ -$
10-190-501090 Overtime -$ -$ -$ -$
10-190-501095 Overtime Straight Pay -$ -$ -$ -$
10-190-502010 Social Security 40,291.85$ 44,206.46$ 44,206.46$ 40,436.43$
10-190-502020 Group Health Insurance 63,967.04$ 70,923.68$ 70,923.68$ 79,475.86$
10-190-502030 Retirement 99,899.45$ 101,703.74$ 101,703.74$ 82,200.42$
10-190-502040 Workers Compensation 783.06$ -$ -$ 357.11$
10-190-502050 Life Insurance 889.98$ 945.91$ 945.91$ 891.50$
10-190-502060 Long Term Disability 1,405.21$ 1,490.40$ 1,490.40$ 1,448.73$
10-190-502070 Employee Assistance Prgm 206.28$ 228.61$ 228.61$ 235.50$
Personnel Services 759,669.70$ 797,361.01$ 797,361.01$ 733,626.39$
Materials & Supplies
10-190-511010 Advertising 50.75$ 500.00$ 500.00$ 500.00$
10-190-511020 Postage 14.50$ 100.00$ 100.00$ 100.00$
10-190-512010 Printing -$ -$ -$ -$
10-190-512020 Copies 31.01$ 100.00$ 100.00$ 100.00$
10-190-512030 Photographic Supplies -$ -$ -$ -$
10-190-513010 Office Supplies 999.60$ 1,000.00$ 972.11$ 1,000.00$
10-190-514030 Small Tools -$ -$ -$ -$
10-190-514040 Food 20.50$ 50.00$ 77.89$ 50.00$
10-190-515040 First Aid Supplies -$ -$ -$ -$
10-190-517010 Operational Supplies 1,666.36$ 1,750.00$ 1,750.00$ 1,750.00$
Materials & Supplies 2,782.72$ 3,500.00$ 3,500.00$ 3,500.00$
Contractual Services
10-190-520010 Mileage Expense -$ -$ -$ -$
10-190-520030 Dues And Publications 200.00$ 500.00$ 500.00$ 500.00$
10-190-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-190-520070 Training And Education 7,145.17$ 8,000.00$ 8,000.00$ 10,000.00$
10-190-520080 Tuition Reimbursement 3,660.00$ 10,000.00$ 10,000.00$ 10,000.00$
10-190-522020 Professional Services 818.83$ 2,000.00$ 2,000.00$ 2,000.00$
10-190-522030 Services - Prof Training -$ -$ -$ -$
10-190-522040 Service-internet T1 Web 19,420.58$ 19,800.00$ 19,800.00$ 19,800.00$
10-190-522050 Service-remote Locations -$ -$ -$ -$
10-190-522060 City Web Site 435.32$ 3,600.00$ 3,600.00$ 3,600.00$
Contractual Services 31,679.90$ 43,900.00$ 43,900.00$ 45,900.00$
Utilities
10-190-534010 Telephone 49,366.42$ 58,000.00$ 58,000.00$ 58,000.00$
Utilities 49,366.42$ 58,000.00$ 58,000.00$ 58,000.00$
Repairs & Maintenance
10-190-545010 Software License\maint 233,257.73$ 195,000.00$ 195,000.00$ 142,000.00$
10-190-545020 Citywide Wiring\network 3,788.16$ 3,000.00$ 3,000.00$ 3,000.00$
10-190-547010 Equipment Maintenance 3,812.79$ 3,000.00$ 3,000.00$ 3,000.00$
10-190-547020 Maintenance Agreements 30,455.53$ 30,000.00$ 30,000.00$ 24,500.00$
Repairs & Maintenance 271,314.21$ 231,000.00$ 231,000.00$ 172,500.00$
Capital Purchases
10-190-572020 Purchase Of Equipment 26,882.37$ -$ -$ -$
Capital Purchases 26,882.37$ -$ -$ -$
159
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
Revenue Total -$ -$ -$ -$
Expense Total 1,141,695.32$ 1,133,761.01$ 1,133,761.01$ 1,013,526.39$
160
Police Department
Department Overview
The Police Department contributes to the quality of life by promoting both personal safety and an
overriding sense of safety within the community.
The Jefferson City Police Department JCPD)is administered by the Chief of Police who reports
directly to the City Administrator.
The JCPD provides the community with a full range of police services,including receiving and
responding to all emergency and nonemergency calls for service,performing a variety of directed
activities,and solving neighborhood problems.
The JCPD is divided into three Divisions which include the Operations Division,Special Services
Division,and Support Services Division.The Department includes an Office of Professional
Standards,the primary proponent within the Department for hiring and training new Police
employees and overseeing their ongoing professional activities.
The Operations Division is the largest Division of the Police Department and is comprised of
the Patrol Section and Community Action Team.
The Patrol Section's primary purpose is to provide a police presence to deter crime,investigate
instances of crime and seek prosecution where appropriate,respond to calls for service from the
community,conduct traffic enforcement and crash suppression,and participate in collaborative
problem solving initiatives with the community.Patrol activities are the core function within the
Jefferson City Police Department.
The Community Action Team is a special project based team that works in cooperation with
citizens,businesses,and other community groups to promote crime prevention and
neighborhood problem solving through community involvement and improvement.The
161
Community Action Team also serves as a source of intelligence gathering and dissemination for
use by all Department personnel for criminal interdiction purposes.
The Special Services Division is comprised of the Criminal Investigations Section and Traffic
Enforcement Unit.
The Criminal Investigations Section plays a lead role in identifying,locating and
apprehending the most dangerous criminal perpetrators.The Criminal Investigations Section
is responsible for the follow up investigation of the most serious crimes,the analysis of crime
trends,and the support and assistance to crime victims.
The Traffic Unit concentrates on various traffic safety issues,including traffic crash
investigation and reconstruction,public awareness campaigns relating to traffic safety,and
traffic enforcement in those areas where a high number of crashes or traffic violations occur.
In addition,these officers respond to citizen concerns regarding traffic issues within the
community through directed enforcement efforts.
The Support Services Division is comprised of the Joint Communications Center,Records Section,
and Animal Control Section.
The Joint Communications Center serves as the county wide emergency 911 communications
center and is located within the JCPD.The Joint Communications Center provides emergency
and administrative communications for the citizens and visitors of the City and Cole County by
dispatching all disciplines of public safety and providing a connection with related
government service agencies.
The Records Section has the responsibility for all aspects of records management.Records
personnel provide assistance in the compilation of municipal statistical data for various Federal
and State reports.The Records Section also provides assistance to citizens,attorneys,insurance
companies and others who are seeking copies of police crime reports or other police related
public information.
The Animal Control Section operates a full service,open admission animal shelter facility.The
Animal Control Section provides humane care,pet reclamation assistance,adoption,safe
custodial care of animals found running at large,and an array of veterinarian services.The
Animal Control Section also investigates and seeks prosecution for instances of inhumane
treatment of animals,animals running at large and other animal control violations.
162
Goals & Objectives – including, but not limited to the following:
GOAL:Reduce crime by actively enforcing violations of criminal law,utilizing aggressive crime
prevention and education initiatives,and deploying resources and design problem specific
strategies in areas where crime patterns and trends are evident
OBJECTIVE:Promote safety for the residents and visitors in the Jefferson City area
OBJECTIVE:Promote a secure environment to conduct business activities
GOAL:Promote roadway safety through both educational and enforcement related efforts
OBJECTIVE:Conduct Public Service Announcements via Media and Social Media to address
traffic concerns
OBJECTIVE:Assess the community’s roadways for common traffic concerns through specific,
geo located initiatives
GOAL:Work in a collaborative manner with partners throughout the community to address
conditions that give rise to crime,disorder,and unsafe roadways
OBJECTIVE:Promote safety for guests and residents in the Jefferson City area
OBJECTIVE:Promote a secure environment to conduct business activities
GOAL:Promote professionalism and skills competency among Department employees
OBJECTIVE:Provide police officers with training programs in a diversity of subject matter
OBJECTIVE:Ensure police officers receive at least the required number of training hours to
retain a Missouri Law Enforcement License
163
Significant Changes/Initiatives
The Police Department has been,and will continue,to provide quality services to the internal
and external customers of the Police Department.
The Department completed the construction and equipping of a fully functional 9 1 1
communications center in a hardened facility within the newly constructed Fire Station 3.The
completion of this project represents one of the most critical county wide,public safety
accomplishments in recent years.
The FAST ID System was implemented,which provides mobile reading of a fingerprint in the
field by anyone possessing the unit.
The eTrace Firearms Identification System continues to be utilized.This system allows the
Department to conduct comprehensive traces of recovered crime guns while establishing an
information platform for developing the best investigative strategies in an effort to reduce
firearms related crime and violence.
The Police Department formed a partnership with the Missouri Juvenile Justice Association
MJJA)to address early youth intervention programs.
The Detective Section implemented an improved case management system,which provides for
greater accountability,better customer service,and improved case completion/prosecution.
Social media,such as Facebook and Twitter,have been employed in an effort to improve the
Department’s performance in informing the community of Police strategies and services.
The Department is working to enhance cooperation and teamwork with the Code Enforcement
Officials of the Department of Planning and Protective Services by expanding the role of the
Police Officers.They are to notify Code Enforcement Officials of dilapidated and crime ridden
buildings,as well as,accompany the officials when court orders are served.
Efforts are continuing to be made to go paperless,which saves physical storage space and
makes the retrieval of information much easier and less time consuming for the user.
164
Budget Summary
Program Amount Percent
Police General $7,539,515 7,084,457 $7,380,360 7,283,788 $199,331 2.81%
School Resource Officer 385,243 352,241 352,241 379,074 26,833 7.62%
M.U.S.T.A.N.G. 195,450 268,088 303,883 175,579 92,509)34.51%
Animal Control 587,361 620,666 674,379 593,607 27,059)4.36%
9 1 1 Police 1,251,402 1,394,227 1,394,227 1,479,519 85,292 6.12%
TOTAL $ 9,958,971 9,719,679 $ 10,105,090 $ 9,911,567 $ 191,888
Police Department Expenditures by Program
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary for the Expenditures by Program reveal that the overall Police
Department budget has an increase from FY15 to FY16.The largest dollar amount increase
occurred in the General Program budget with the largest percent of decrease in the budget
occurring in the MUSTANG Program,which was adjusted to remove the funding for a vacant
position.
Category Amount Percent
Expenses:
Personnel Services $8,259,502 8,504,619 $8,563,764 8,607,668 $103,049 1.21%
Materials Supplies 569,946 419,320 452,252 348,376 70,944)16.92%
Contractual Services 180,151 179,150 356,534 221,864 42,714 23.84%
Utilities 128,591 146,300 142,800 145,670 630)0.43%
Repairs Maintenance 281,989 314,290 285,875 366,360 52,070 16.57%
Capital Purchases 538,792 156,000 303,864 221,629 65,629 42.07%
TOTAL $ 9,958,971 9,719,679 $ 10,105,090 $ 9,911,567 $ 191,888
Police Department Expenditures by Category
FY14
Actual
FY15
Adopted
FY15
Projected
FY16
Adopted
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary on a Department wide basis summarizes Expenses by
Category for the Department.As stated in the analysis of the individual Division’s budgets,the
largest change has been in the Personnel Services category due to the one time 900 payout to
every full time employee.
165
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Police Department
Police Chief 1.00 1.00 1.00
Police Captain 3.00 3.00 3.00
Police Lieutenant 5.00 5.00 5.00
Police Sergeant 9.00 9.00 9.00
MSAG/Records Supervisor 1.00
Police Officer I,II,III 71.00 70.00 70.00
Police Officer I
Police Officer II
Police Officer III
Communications Supervisor 3.00 3.00 3.00
Fiscal Affairs Tecnician 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Evidence Technician 1.00 1.00 1.00
Communications Operator 17.00 17.00 17.00
Administrative Technician 1.00 1.00 1.00
Police Information Clerk 4.00 3.00 3.00
Police Maintenance Worker 1.00 1.00 1.00
Building Service Worker 1.00 1.00 1.00
Systems Analyst 0.75 0.75 0.75
Veterinarian 1.00 1.00 1.00
Animal Control Section Supervisor 1.00 1.00 1.00
Senior Animal Control Officer 1.00 1.00 1.00
Animal Control Officer 3.00 3.00 3.00
Veterinarian Assistant 2.00 2.00 2.00
Part time Communications Operator 2.00 2.00
Part time Police Information Clerk 5.00 2.00 2.00
Total Full Time 128.75 125.75 125.75
Total Part time 5.00 4.00 4.00
Full Time Equivalents FTE)
Staffing levels for the Police Department have remained constant with no expectation of a change in the
future.
166
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7
General Division
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 6,147,186 6,230,807 6,286,779 6,318,359 87 , 552 1.41%
Materials Supplies 523,016 365,300 395,743 310,300 55,000)15.06%
Contractual Services 53,916 40,700 128,068 90,700 50,000 122.85%
Utilities 86,819 101,000 97,500 104,250 3,250 3.22%
Repairs Maintenance 192,656 214,650 191,856 238,550 23,900 11.13%
Capital Purchases 535,923 132,000 280,414 221,629 89,629 67.90%
TOTAL $ 7,539,515 7,084,457 7,380,360 7,283,788 199 , 331
Police Department General Financial Summary
FY14
Actual
FY15
Adopted
FY15
Projected
FY16
Adopted
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
The Police Department General budget is for the overall operation of the Department.A
review of the budget reveals there was an overall increase from FY15 to FY16.
The FY15 budget for the Materials Supplies category did not support the equipment needs of
the Department.A budget reallocation was made to address this need in FY16.Since the
continuation of lower gas prices is expected,the Gas line item was decreased 70,000 while the
Operational Supplies line item was increased 15,000,which resulted in an overall decrease in
the Materials Supplies category.
In FY15,the Special Revenue Fund,Police Training Fund was utilized to cover the cost incurred
for Police Officer training.It is expected that the Police Training Fund will not have the funds
available to cover all the required training for the Police Officers in FY16.As a result,the Training
and Education line item was increased to address this need.
The budget for the Repairs and Maintenance category was increased.The City made this change
based on FY14 actuals.With the State of Missouri reimbursing the City less,the City is expected
to be fiscally more responsible for this expense.Also,during the FY16 budget process,the
software license and maintenance expense that was previously budgeted to Information
Technology Services was moved to the Police Department.
For the City to keep the Capital Replacement Plan current,the FY16 budget authorized 221,629
for the vehicle purchases,which is reflected in the Capital Purchases category.
168
Personnel
Services
86.75%
Materials
Supplies
4.26%
Contractual
Services
1.25%
Utilities
1.43%
Repairs
Maintenance
3.27%Other
Operating
Expenses
0.00%
Capital
Purchases
3.04%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Police
Council Adopted Budget
169
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
300 Police Department
Personnel Services
10-300-501020 Salaries 3,967,459.30$ 3,966,121.50$ 3,966,121.50$ 4,104,222.87$
10-300-501030 Holiday Pay 99,846.64$ 127,510.80$ 127,510.80$ 127,214.49$
10-300-501040 Part-time (w\benefits)-$ -$ -$ -$
10-300-501050 Parttime(w/o Benefits)28,188.00$ 28,400.00$ 28,400.00$ 28,400.00$
10-300-501060 Seasonal Salaries -$ -$ -$ -$
10-300-501070 Stand-by Plan 7,084.00$ 6,500.00$ 6,500.00$ 5,000.00$
10-300-501090 Overtime 206,200.79$ 170,402.50$ 226,373.89$ 170,402.50$
10-300-501095 Overtime Straight Pay 4,837.35$ 6,000.00$ 6,000.00$ 6,000.00$
10-300-502010 Social Security 312,771.42$ 329,327.52$ 329,327.52$ 330,342.59$
10-300-502020 Group Health Insurance 627,078.52$ 734,685.47$ 734,685.47$ 720,153.79$
10-300-502030 Retirement 802,825.13$ 839,140.74$ 839,140.74$ 764,220.57$
10-300-502040 Workers Compensation 70,999.83$ -$ -$ 39,409.96$
10-300-502050 Life Insurance 6,161.29$ 6,800.30$ 6,800.30$ 6,868.11$
10-300-502060 Long Term Disability 10,076.90$ 11,118.82$ 11,118.82$ 11,245.62$
10-300-502070 Employee Assistance Prgm 1,927.20$ 2,199.60$ 2,199.60$ 2,278.60$
10-300-503010 Awards Program 1,600.00$ 1,600.00$ 1,600.00$ 1,600.00$
10-300-503020 Unemployment Compensation 129.30$ 1,000.00$ 1,000.00$ 1,000.00$
Personnel Services 6,147,185.67$ 6,230,807.25$ 6,286,778.64$ 6,318,359.10$
Materials & Supplies
10-300-511010 Advertising 3,758.23$ 3,000.00$ 839.16$ 3,000.00$
10-300-511020 Postage 1,497.81$ 1,500.00$ 1,288.90$ 1,500.00$
10-300-512010 Printing 6,130.60$ 5,000.00$ 6,039.28$ 5,000.00$
10-300-512020 Copies -$ 100.00$ -$ 100.00$
10-300-512030 Photographic Supplies 2,157.73$ 2,000.00$ 4,026.56$ 2,000.00$
10-300-513010 Office Supplies 9,446.84$ 13,000.00$ 14,077.87$ 13,000.00$
10-300-514010 Gas 239,965.80$ 267,000.00$ 267,000.00$ 197,000.00$
10-300-514040 Food 496.15$ 700.00$ 989.37$ 700.00$
10-300-515040 First Aid Supplies 1,100.77$ 1,000.00$ 1,300.00$ 1,000.00$
10-300-516010 Ammunition & Firearms Supplies 22,929.86$ 23,000.00$ 29,152.00$ 23,000.00$
10-300-516020 Dare Program 17,981.99$ 16,500.00$ 14,500.00$ 16,500.00$
10-300-516030 Special Investigation 2,500.00$ 2,500.00$ 2,500.00$ 2,500.00$
10-300-516040 Investigations (Grant)167,494.00$ -$ -$ -$
10-300-516050 Community Projects 559.00$ -$ 10,035.38$ -$
10-300-517010 Operational Supplies 46,997.21$ 30,000.00$ 43,994.59$ 45,000.00$
Materials & Supplies 523,015.99$ 365,300.00$ 395,743.11$ 310,300.00$
Contractual Services
10-300-520030 Dues And Publications 4,262.13$ 4,000.00$ 4,185.64$ 4,000.00$
10-300-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-300-520070 Training And Education (192.00)$ -$ -$ 50,000.00$
10-300-520080 Tuition Reimbursement 3,795.00$ 7,000.00$ 6,562.20$ 7,000.00$
10-300-520090 Recruitment 1,981.43$ 2,500.00$ 1,312.90$ 2,500.00$
10-300-521040 Medical Claims/services 7,504.00$ 5,000.00$ 5,153.18$ 5,000.00$
10-300-521050 Medical Services -$ -$ -$ -$
10-300-522020 Professional Services 15,893.45$ 12,000.00$ 13,627.65$ 12,000.00$
10-300-522026 Drug Forfeiture - Justice -$ -$ 56,685.42$ -$
10-300-522027 Drug Forfeiture - Treasury -$ -$ 28,314.58$ -$
10-300-522028 Police Evidence Funds 7,915.00$ -$ -$ -$
10-300-523010 Equipment Rent/lease 6,900.00$ 8,000.00$ 7,000.00$ 8,000.00$
10-300-523030 Building Lease 1,200.00$ -$ -$ -$
10-300-524010 Trash Collections -$ -$ -$ -$
10-300-525020 Sober Driver Program 3,026.15$ -$ 2,930.00$ -$
10-300-525050 Police Reserve -$ -$ -$ -$
10-300-529010 Special Events 1,630.38$ 2,200.00$ 2,296.89$ 2,200.00$
170
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
Contractual Services 53,915.54$ 40,700.00$ 128,068.46$ 90,700.00$
Utilities
10-300-531010 Electricity 64,001.20$ 65,000.00$ 61,500.00$ 68,250.00$
10-300-533010 Natural Gas 12,775.26$ 12,000.00$ 12,000.00$ 12,000.00$
10-300-534010 Telephone 5,624.44$ 19,500.00$ 19,500.00$ 19,500.00$
10-300-535010 Water/Sewer 4,418.28$ 4,500.00$ 4,500.00$ 4,500.00$
Utilities 86,819.18$ 101,000.00$ 97,500.00$ 104,250.00$
Repairs & Maintenance
10-300-540010 Building & Grounds Maint. 35,203.12$ 61,000.00$ 42,367.02$ 40,000.00$
10-300-541030 Vehicle Wash 11,230.72$ 12,000.00$ 12,000.00$ 12,000.00$
10-300-544010 K-9 Operations 10,878.28$ 9,000.00$ 9,500.00$ 9,000.00$
10-300-544015 Care of Animals -$ -$ -$ -$
10-300-544020 Civil Defense -$ -$ -$ -$
10-300-544030 Emerg Mgmt Operations 21,276.81$ 16,000.00$ 12,600.00$ 21,300.00$
10-300-545010 Software License\maint -$ -$ -$ 40,000.00$
10-300-546010 Clothing Expense 49,463.69$ 43,000.00$ 50,533.38$ 43,000.00$
10-300-546020 Uniform Cleaning 21,901.90$ 25,000.00$ 18,372.07$ 25,000.00$
10-300-547010 Equipment Maintenance 10,928.13$ 11,150.00$ 7,650.00$ 9,350.00$
10-300-547020 Maintenance Agreements 21,510.20$ 27,500.00$ 19,863.17$ 28,900.00$
10-300-547030 Radio Maintenance 10,262.98$ 10,000.00$ 18,970.17$ 10,000.00$
Repairs & Maintenance 192,655.83$ 214,650.00$ 191,855.81$ 238,550.00$
Capital Purchases
10-300-572010 Purchase Of Vehicles 250,000.00$ 132,000.00$ 267,448.00$ 221,629.22$
10-300-572011 Purchase of Vehicles-Lease Pmt -$ -$ -$ -$
10-300-572020 Purchase Of Equipment -$ -$ -$ -$
10-300-572070 MDT Year 2 Equipment -$ -$ -$ -$
10-300-572075 LLEBG Annual Grant Equipment 11,086.20$ -$ 12,289.30$ -$
10-300-572076 LLEBG Stimulus Equipment -$ -$ -$ -$
10-300-572080 DEA Equipment Grant 9,941.91$ -$ 676.32$ -$
10-300-572100 MDT Year 3 Equipment 264,894.65$ -$ -$ -$
10-300-572110 Jcpd Mdt Equipment -$ -$ -$ -$
10-300-572120 Cole Cty Mdt Equip -$ -$ -$ -$
10-300-572130 Osage B Mdt Equip -$ -$ -$ -$
10-300-572140 Camden Cty Mdt Equip -$ -$ -$ -$
10-300-572150 Callaway Cty Mdt Equip -$ -$ -$ -$
10-300-572160 Fulton Mdt Equip -$ -$ -$ -$
10-300-572170 Eldon Mdt Equip -$ -$ -$ -$
10-300-572180 Miller Cty Mdt Equip -$ -$ -$ -$
10-300-572190 Camdenton Cty Mtd -$ -$ -$ -$
10-300-572200 Lake Ozark Mdt Equip -$ -$ -$ -$
10-300-572310 Software-camdn/mil/ob -$ -$ -$ -$
10-300-572320 Software-morgan Cty -$ -$ -$ -$
10-300-572330 Software-jcpd/cole Cty -$ -$ -$ -$
10-300-572340 Software-col/boone Cty -$ -$ -$ -$
10-300-572350 Software-fultn/callaway -$ -$ -$ -$
10-300-572360 Software-vpn/firewl -$ -$ -$ -$
10-300-572370 Software-prof Serv -$ -$ -$ -$
10-300-572410 Project Mgmt Fees -$ -$ -$ -$
10-300-572420 Contingency -$ -$ -$ -$
10-300-573030 Purch/improv Land/buildin -$ -$ -$ -$
Capital Purchases 535,922.76$ 132,000.00$ 280,413.62$ 221,629.22$
Revenue Total -$ -$ -$ -$
Expense Total 7,539,514.97$ 7,084,457.25$ 7,380,359.64$ 7,283,788.32$
171
School Resource Officer Division
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 385,243 352 , 241 352 , 241 379 , 074 26 , 833 7.62%
Materials Supplies 0.00%
Contractual Services 0.00%
Utilities 0.00%
Repairs Maintenance 0.00%
Capital Purchases 0.00%
TOTAL $ 385,243 352 , 241 352 , 241 379 , 074 26 , 833
Police Department School Resource Officer Financial Summary
FY14
Actual
FY15
Adopted
FY15
Projected
FY16
Adopted
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget for the School Resource Officer has remained fairly constant with no
expectation of a change in the future.Part of the increase in the personnel service dollars
reflects additional money budgeted for overtime.It is important to note that the Jefferson City
School District funds 50%of the total School Resource Officer budget.
172
Personnel
Services
100%
Expenses By Account Classification FY16
School Resource Officer
Council Adopted Budget
173
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
310 School Resource Officer
Personnel Services
10-310-501020 Salaries 231,796.11$ 226,076.71$ 226,076.71$ 230,497.20$
10-310-501030 Holiday Pay 3,503.06$ 8,692.49$ 5,692.49$ 8,692.20$
10-310-501090 Overtime 27,010.36$ 7,126.00$ 10,126.00$ 17,126.00$
10-310-501095 Overtime Straight Pay 410.80$ -$ -$ 410.00$
10-310-502010 Social Security 18,136.59$ 18,504.98$ 18,504.98$ 19,518.55$
10-310-502020 Group Health Insurance 47,253.64$ 42,816.10$ 42,816.10$ 54,231.77$
10-310-502030 Retirement 52,438.40$ 47,895.25$ 47,895.25$ 44,896.12$
10-310-502040 Workers Compensation 3,631.31$ -$ -$ 2,538.82$
10-310-502050 Life Insurance 357.97$ 378.71$ 378.71$ 390.70$
10-310-502060 Long Term Disability 593.10$ 627.42$ 627.42$ 645.54$
10-310-502070 Employee Assistance Prgm 111.52$ 123.57$ 123.57$ 127.30$
Personnel Services 385,242.86$ 352,241.23$ 352,241.23$ 379,074.20$
Materials & Supplies
10-310-517010 Operational Supplies -$ -$ -$ -$
Materials & Supplies -$ -$ -$ -$
Contractual Services
10-310-520070 Training And Education -$ -$ -$ -$
10-310-523010 Equipment Rent/lease -$ -$ -$ -$
Contractual Services -$ -$ -$ -$
Repairs & Maintenance
10-310-541020 Veh Maintenance -$ -$ -$ -$
10-310-546010 Clothing Expense -$ -$ -$ -$
10-310-547010 Equipment Maintenance -$ -$ -$ -$
Repairs & Maintenance -$ -$ -$ -$
Capital Purchases
10-310-572010 Purchase Of Vehicles -$ -$ -$ -$
10-310-572020 Purchase Of Equipment -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total 385,242.86$ 352,241.23$ 352,241.23$ 379,074.20$
174
M.U.S.T.A.N.G. Division
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 158,381 223 , 738 240 , 570 144 , 229 79 , 509 )35.54%
Materials Supplies 23,969 34,350 40,789 19,350 15,000)43.67%
Contractual Services 13,100 10,000 22,524 12,000 2,000 20.00%
Utilities 0.00%
Repairs Maintenance 0.00%
Capital Purchases 0.00%
TOTAL $ 195,450 268 , 088 303 , 883 175 , 579 92 , 509 )
Police Department M.U.S.T.A.N.G.Financial Summary
FY14
Actual
FY15
Adopted
FY15
Projected
FY16
Adopted
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget for the MUSTANG Unit shows an overall decrease from FY15 to FY16.The
Personnel Services category decreased due to moving a vacant position to the Police Department
General Division.The decrease in the Materials Supplies category is a result of the
expectation that gasoline prices will remain low.The increase in the Contractual
Services category represents an increase in the cost of a vehicle lease program.
175
Personnel
Services
82.14%
Materials
Supplies
11.02%
Contractual
Services
6.84%
Utilities
0.00%
Repairs
Maintenance
0.00%
Other Operating
Expenses
0.00%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
M.US.T.A.N.G.
Council Adopted Budget
176
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
320 M.U.S.T.A.N.G.
Personnel Services
10-320-501020 Salaries 94,775.53$ 137,810.20$ 135,810.20$ 89,351.33$
10-320-501030 Holiday Pay 2,676.21$ 5,225.62$ 5,225.62$ 3,228.90$
10-320-501090 Overtime 12,287.12$ 6,897.00$ 25,400.68$ 6,897.00$
10-320-501095 Overtime Straight Pay -$ -$ 327.97$ -$
10-320-502010 Social Security 7,863.63$ 11,469.86$ 11,469.86$ 7,610.01$
10-320-502020 Group Health Insurance 16,293.34$ 31,962.96$ 31,962.96$ 18,291.99$
10-320-502030 Retirement 22,364.70$ 29,686.70$ 29,686.70$ 17,386.55$
10-320-502040 Workers Compensation 1,677.98$ -$ -$ 1,018.46$
10-320-502050 Life Insurance 150.73$ 231.34$ 231.34$ 149.08$
10-320-502060 Long Term Disability 246.83$ 380.42$ 380.42$ 244.80$
10-320-502070 Employee Assistance Prgm 44.62$ 74.14$ 74.14$ 50.92$
Personnel Services 158,380.69$ 223,738.24$ 240,569.89$ 144,229.04$
Materials & Supplies
10-320-514010 Gas 6,014.00$ 20,000.00$ 20,000.00$ 5,000.00$
10-320-516040 Investigations 16,499.59$ 14,350.00$ 14,350.00$ 14,350.00$
10-320-517010 Operational Supplies 1,455.40$ -$ 6,439.17$ -$
Materials & Supplies 23,968.99$ 34,350.00$ 40,789.17$ 19,350.00$
Contractual Services
10-320-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-320-520070 Training And Education -$ -$ -$ -$
10-320-522020 Professional Services -$ -$ 523.68$ -$
10-320-522025 Drug Forfeiture - MUSTANG -$ -$ -$ -$
10-320-523010 Equipment Rent/lease 13,100.00$ 10,000.00$ 22,000.00$ 12,000.00$
10-320-523020 Building Lease -$ -$ -$ -$
Contractual Services 13,100.00$ 10,000.00$ 22,523.68$ 12,000.00$
Repairs & Maintenance
10-320-541020 Veh Maintenance -$ -$ -$ -$
10-320-546010 Clothing Expense -$ -$ -$ -$
10-320-547010 Equipment Maintenance -$ -$ -$ -$
10-320-547020 Maintenance Agreements -$ -$ -$ -$
Repairs & Maintenance -$ -$ -$ -$
Capital Purchases
10-320-572020 Purchase Of Equipment -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total 195,449.68$ 268,088.24$ 303,882.74$ 175,579.04$
177
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8
Animal Control Division
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 463,058 457 , 906 444 , 247 471,387 13 , 481 2.94%
Materials Supplies 11,841 14,170 11,220 13,626 544)3.84%
Contractual Services 14,768 23,650 100,522 14,364 9,286)39.26%
Utilities 41,772 45,300 45,300 41,420 3,880)0.00%
Repairs Maintenance 53,052 55,640 49,640 52,810 2,830)0.00%
Capital Purchases 2,869 24,000 23,450 24,000)0.00%
TOTAL $ 587,361 620 , 666 674 , 379 593,607 27 , 059 )
Police Department Animal Control Financial Summary
FY14
Actual
FY15
Adopted
FY15
Projected
FY16
Adopted
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget for the Animal Control Division shows an overall decrease from FY15 to
FY16.The Police Department volunteered the Animal Control Unit to participate in a Zero Based
Budgeting Project conducted by ten City employees holding various positons within the City.
Excluding funding for the personnel services and capital purchase categories,the budget was
reduced by approximately 16,000.
179
Personnel
Services
79.41%
Materials
Supplies
2.29%
Contractual
Services
2.42%
Utilities
6.98%
Repairs
Maintenance
8.90%
Other Operating
Expenses
0.00%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Animal Control
Council Adopted Budget
180
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
330 Animal Control
Personnel Services
10-330-501020 Salaries 318,487.38$ 320,566.35$ 302,907.62$ 326,374.56$
10-330-501040 Part-time (w\benefits)-$ -$ -$ -$
10-330-501050 Parttime(w/o Benefits)-$ -$ -$ -$
10-330-501060 Seasonal Salaries -$ -$ -$ -$
10-330-501070 Stand-by Plan 4,312.00$ 4,200.00$ 4,200.00$ 4,308.00$
10-330-501090 Overtime 1,200.39$ 1,709.00$ 1,709.00$ 1,709.00$
10-330-501095 Overtime Straight Pay 155.00$ 500.00$ 500.00$ 500.00$
10-330-502010 Social Security 23,490.86$ 25,013.61$ 25,013.61$ 25,466.20$
10-330-502020 Group Health Insurance 55,665.85$ 46,734.22$ 50,734.22$ 57,755.93$
10-330-502030 Retirement 53,072.09$ 57,547.66$ 57,547.66$ 51,459.27$
10-330-502040 Workers Compensation 5,137.19$ -$ -$ 2,494.77$
10-330-502050 Life Insurance 511.94$ 541.50$ 541.50$ 431.83$
10-330-502060 Long Term Disability 847.11$ 895.97$ 895.97$ 709.68$
10-330-502070 Employee Assistance Prgm 178.42$ 197.72$ 197.72$ 178.21$
10-330-503020 Unemployment Compensation -$ -$ -$ -$
Personnel Services 463,058.23$ 457,906.03$ 444,247.30$ 471,387.45$
Materials & Supplies
10-330-511010 Advertising -$ 500.00$ 500.00$ 35.00$
10-330-511020 Postage 70.68$ 300.00$ 300.00$ 100.00$
10-330-512010 Printing 1,957.85$ 1,700.00$ 900.00$ 1,450.00$
10-330-512020 Copies -$ 20.00$ 20.00$ 1.00$
10-330-513010 Office Supplies 599.40$ 800.00$ 1,600.00$ 1,900.00$
10-330-514030 Small Tools 42.10$ 100.00$ 100.00$ -$
10-330-514040 Food -$ -$ -$ 240.00$
10-330-515040 First Aid Supplies 721.37$ 750.00$ 750.00$ 700.00$
10-330-517010 Operational Supplies 8,450.05$ 10,000.00$ 7,050.00$ 9,200.00$
Materials & Supplies 11,841.45$ 14,170.00$ 11,220.00$ 13,626.00$
Contractual Services
10-330-520030 Dues And Publications 937.24$ 900.00$ 1,370.75$ 1,150.00$
10-330-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-330-520070 Training And Education 1,568.87$ 1,650.00$ 1,179.25$ 1,950.00$
10-330-521040 Medical Claims/services 1,304.00$ 1,500.00$ 1,500.00$ 464.00$
10-330-522020 Professional Services 6,095.36$ 9,600.00$ 15,846.62$ 5,200.00$
10-330-524010 Trash Collections -$ -$ -$ -$
10-330-529045 Veterinary Services -$ -$ -$ 5,600.00$
10-330-529050 Spay & Neuter Program 4,824.09$ 10,000.00$ 26,678.93$ -$
10-330-529060 Special Sn Program -$ -$ -$ -$
10-330-529065 Adoption Voucher Program -$ -$ 233.18$ -$
10-330-529067 Animal Shelter Bricks 38.00$ -$ -$ -$
10-330-529068 Animal Shelter Donations -$ -$ 53,712.93$ -$
Contractual Services 14,767.56$ 23,650.00$ 100,521.66$ 14,364.00$
Utilities
10-330-531010 Electricity 21,688.53$ 24,000.00$ 24,000.00$ 21,700.00$
10-330-533010 Natural Gas 15,916.31$ 17,000.00$ 17,000.00$ 15,300.00$
10-330-534010 Telephone 289.71$ 300.00$ 300.00$ 120.00$
10-330-535010 Water/Sewer 3,877.42$ 4,000.00$ 4,000.00$ 4,300.00$
Utilities 41,771.97$ 45,300.00$ 45,300.00$ 41,420.00$
Repairs & Maintenance
10-330-540010 Building & Grounds Maint.7,489.93$ 9,000.00$ 9,000.00$ 7,900.00$
10-330-541020 Veh Maintenance -$ -$ -$ -$
10-330-541030 Vehicle Wash 540.00$ 540.00$ 540.00$ 540.00$
181
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
10-330-544040 Care Of Animals 39,069.44$ 40,000.00$ 33,500.00$ 35,000.00$
10-330-544050 Animal Food -$ -$ -$ 4,000.00$
10-330-545010 Software License/maint -$ -$ -$ 1,650.00$
10-330-546010 Clothing Expense 2,731.78$ 3,000.00$ 3,000.00$ 2,500.00$
10-330-546020 Uniform Cleaning -$ -$ -$ -$
10-330-547010 Equipment Maintenance 1,720.99$ 1,000.00$ 1,000.00$ 900.00$
10-330-547020 Maintenance Agreements 1,500.00$ 1,600.00$ 1,600.00$ -$
10-330-547030 Radio Maintenance -$ 500.00$ 1,000.00$ 320.00$
Repairs & Maintenance 53,052.14$ 55,640.00$ 49,640.00$ 52,810.00$
Capital Purchases
10-330-572010 Purchase of Vehicles -$ 24,000.00$ 23,450.00$ -$
10-330-572020 Purchase Of Equipment 2,869.45$ -$ -$ -$
10-330-573030 Purch/improv Land/buildin -$ -$ -$ -$
Capital Purchases 2,869.45$ 24,000.00$ 23,450.00$ -$
Capital Projects
10-330-578069 Animal Shelter -$ -$ -$ -$
Capital Projects -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total 587,360.80$ 620,666.03$ 674,378.96$ 593,607.45$
182
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18
3
9-1-1 Division
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 1,105,634 1,239,927 1,239,927 1,294,619 54,691 4.41%
Materials Supplies 11,119 5,500 4,500 5,100 400)7.27%
Contractual Services 98,368 104,800 105,420 104,800 0.00%
Utilities 0.00%
Repairs Maintenance 36,281 44,000 44,380 75,000 31,000 0.00%
Capital Purchases 0.00%
TOTAL $ 1,251,402 1,394,227 1,394,227 1,479,519 85,291
Police Department 9 1 1 Financial Summary
FY14
Actual
FY15
Adopted
FY15
Projected
FY16
Adopted
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the 9 1 1 budget summary will show an overall increase in the FY16 budget.The
significant increase in the Repairs and Maintenance category is due to the movement of the
software license and maintenance cost for the 9 1 1 Unit,which is expected to have increased
contract costs.It was previously budgeted in the Information Technology Services budget.Per a
contract with Cole County,the City is to receive 25%of the cost to operate the City’s 9 1 1
service from Cole County.This is reflected in the General Fund Revenue budget.
184
Personnel
Services
87.50%
Materials
Supplies
0.35%
Contractual
Services
7.08%
Utilities
0.00%
Repairs
Maintenance
5.07%
Other
Operating
Expenses
0.00%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
9 1 1 Police
Council Adopted Budget
185
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
390 9-1-1 Police
Personnel Services
10-390-501020 Salaries 731,293.95$ 802,758.23$ 795,258.23$ 855,819.59$
10-390-501030 Holiday Pay 25,143.40$ 28,998.73$ 28,998.73$ 29,051.73$
10-390-501050 Parttime(w/o Benefits)1,187.08$ 2,600.00$ 2,600.00$ 2,600.00$
10-390-501060 Seasonal Salaries -$ -$ -$ -$
10-390-501090 Overtime 20,549.76$ 15,814.00$ 23,314.00$ 15,814.00$
10-390-501095 Overtime Straight Pay 230.51$ 500.00$ 500.00$ 500.00$
10-390-502010 Social Security 56,395.34$ 65,076.33$ 65,076.33$ 69,139.58$
10-390-502020 Group Health Insurance 133,887.45$ 170,798.30$ 170,798.30$ 181,388.02$
10-390-502030 Retirement 132,068.41$ 149,260.49$ 149,260.49$ 135,396.52$
10-390-502040 Workers Compensation 1,350.99$ -$ -$ 481.13$
10-390-502050 Life Insurance 1,169.10$ 1,367.45$ 1,367.45$ 1,450.99$
10-390-502060 Long Term Disability 1,917.60$ 2,240.84$ 2,240.84$ 2,385.09$
10-390-502070 Employee Assistance Prgm 440.46$ 512.83$ 512.83$ 591.93$
10-390-503020 Unemployment Compensation -$ -$ -$ -$
Personnel Services 1,105,634.05$ 1,239,927.20$ 1,239,927.20$ 1,294,618.58$
Materials & Supplies
10-390-511010 Advertising 31.72$ 500.00$ -$ 100.00$
10-390-512010 Printing -$ -$ -$ -$
10-390-517010 Operational Supplies 11,087.37$ 5,000.00$ 4,500.00$ 5,000.00$
Materials & Supplies 11,119.09$ 5,500.00$ 4,500.00$ 5,100.00$
Contractual Services
10-390-520030 Dues And Publications 115.00$ 600.00$ 600.00$ 600.00$
10-390-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-390-520070 Training And Education (12.00)$ 5,000.00$ 4,500.00$ 5,000.00$
10-390-522020 Professional Services 1,442.70$ 1,200.00$ 2,320.35$ 1,200.00$
10-390-523010 Equipment Rent/lease 96,822.22$ 98,000.00$ 98,000.00$ 98,000.00$
Contractual Services 98,367.92$ 104,800.00$ 105,420.35$ 104,800.00$
Utilities
10-390-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
10-390-545010 Software License\maint -$ -$ -$ 23,000.00$
10-390-546010 Clothing Expense 6,913.35$ 6,000.00$ 5,186.19$ 6,000.00$
10-390-546020 Uniform Cleaning 1,608.00$ 1,000.00$ 5,967.00$ 1,000.00$
10-390-547010 Equipment Maintenance 3,073.88$ 3,000.00$ 879.09$ 3,000.00$
10-390-547020 Maintenance Agreements 20,322.00$ 29,000.00$ 22,300.00$ 37,000.00$
10-390-547030 Radio Maintenance 4,364.00$ 5,000.00$ 10,047.37$ 5,000.00$
Repairs & Maintenance 36,281.23$ 44,000.00$ 44,379.65$ 75,000.00$
Capital Purchases
10-390-572020 Purchase Of Equipment -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total 1,251,402.29$ 1,394,227.20$ 1,394,227.20$ 1,479,518.58$
186
Fire Department Overview
The Fire Department contributes to the quality of life by promoting a safe community through
fire prevention and emergency response.
The Fire Department is administered by the Fire Chief who reports directly to the City
Administrator.
The service provided by the Fire Department includes:fire suppression,emergency medical
services,rescue responses,hazardous materials mitigation,and overall management of
emergencies.The Department delivers emergency services from five strategically located fire
stations.Fire suppression services are rendered from seven staffed pieces of fire apparatus and
one command and control vehicle.The seven staffed pieces includes three Engines,two Rescue
Pumpers and two 100ft ladder trucks.All frontline fire apparatuses are equipped with thermal
imaging cameras,automated external defibrillators AEDs),and carbon monoxide detectors.
The Fire Department also maintains a reserve fleet of two front line engines,one rescue
pumper,and one 75ft ladder truck.The reserve fleet is utilized to fill in for preventive
187
maintenance and backfill when off duty personnel are utilized for call back providing
continuous coverage for the City.
The Fire Department also conducts annual fire safety inspections of all local businesses inside
the City.In 2014,the Fire Department along with the City’s ITS Department developed online
mapping and inspection software to assist the Department in tracking fire inspections while
verifying addresses of businesses for the GIS Mapping,ITS,and Finance Departments.
Firefighters provide a variety of fire safety educational programs from fire extinguisher training
in the work place,to fire simulated trailer;educating the children on the importance of fire
safety and exit plans.The Department maintains technician level child passenger safety seat
program at all five fire stations.Six fire personnel serve as special inspectors overseeing plan
review,high hazard inspection,and new business inspections.
All sworn personnel are state licensed emergency medical technicians or paramedics providing
emergency medical service.The Fire Department equips all fire apparatus with emergency
medical supplies,complaint class II safety vests,and extinguishing capability.Specialized rescue
services include high angle,water rescue,trench cave in,automobile extrication,and confined
space.
Goals & Objectives – including, but not limited to the following:
GOAL:Conduct ongoing training for all members of the Department to exceed the basic
established requirements
188
GOAL:Focus on professional development and interaction at all levels of exercises and drills
OBJECTIVE:To ensure the Department Staff is trained and meet all applicable standards
GOAL:Maintain a citywide travel response time of 3.75 minutes or less to fire,emergency
medical,rescue,and hazardous materials incidents
OBJECTIVE:To provide a safe community for the residents of the Jefferson City area
GOAL:Conduct annual inspections on all new commercial and 80%of existing commercial
buildings while providing consistent on site assessments and improving communications
between the business community and the Fire Department
OBJECTIVE:To ensure the safety of the residents of the Jefferson City area and guests of the
City
GOAL:Conduct public safety awareness programs to reduce fire losses and enhance life safety
within the City
OBJECTIVE:To reduce both human and material fire losses for the City
189
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Significant Changes/Initiatives
In the upcoming budget year,the Fire Department is concentrating on two primary initiatives.
The first is a much needed update to our internal standard operating procedures using a
comprehensive process where all members have an opportunity to offer input and make
suggestions.The second is a renewed emphasis on firefighter safety and effectiveness by
improving firefighter fitness,agility,and physical capability.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 6,072,352 6,198,963 6,199,023 6,444,000 245,037 3.95%
Materials Supplies 80,547 89,350 90,783 82,750 6,600)7.39%
Contractual Services 24,009 25,890 25,147 29,740 3,850 14.87%
Utilities 101,936 81,220 82,936 86,000 4,780 5.89%
Repairs Maintenance 117,493 135,966 135,216 255,734 119,768 88.09%
Capital Purchases 24,769 244,983 42,000 42,000 0.00%
TOTAL $ 6,421,107 6,531,389 6,778,088 6,940,224 408,835
Fire Department Financial Summary
Net Change*
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary will show that the overall budget for the Fire Department has
increased from FY15 to FY16.The most significant increase was in the personnel services
category type.This increase was due to the Fire Training Officer position being added,increase
in overtime funds,increasing the funds for the formal recognition program,and the 900 lump
sum payment for every full time employee.
The materials supplies category shows a decrease in funding.Additional funds were
allocated for recruiting materials and the associated travel,first aid kits,and replacement and
supply of operational supplies.The offset to these increases was the decrease in the
appropriation to the gasoline cost to operate the vehicles resulting from the current and
expected continued decrease in gasoline prices.
The repairs and maintenance category increase was due to additional funding for building and
grounds maintenance,replacement of 46 helmets,and maintenance agreements.
The increase in the capital purchase category authorized the purchase of a command vehicle.
191
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Fire Department
Fire Chief 1.00 1.00 1.00
Assistant Fire Chief 3.00 3.00 3.00
Fire Training Officer 1.00 1.00 1.00
Public Fire Education Officer 1.00 1.00 1.00
Fire Captian 21.00 21.00 21.00
Fire Driver Engineer 24.00 24.00 24.00
Fire Fighter 24.00 22.00 22.00
Administrative Assistant 1.00 1.00 1.00
Part time Office Assistant 1.00
Total Full Time 76.00 73.00 74.00 1.00
Total Part time 1.00
Full Time Equivalents FTE)
Staffing levels for the Fire Department reflect the addition of the Fire Training Officer.
192
Personnel
Services
92.85%
Materials
Supplies
1.19%
Contractual
Services
0.43%
Utilities
1.24%
Repairs
Maintenance
3.68%
Other
Operating
Expenses
0.00%
Capital
Purchases
0.61%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Fire
Council Adopted Budget
193
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
400 Fire Department
Personnel Services
10-400-501020 Salaries 3,397,534.52$ 3,505,507.23$ 3,505,507.23$ 3,604,310.01$
10-400-501030 Holiday Pay 267,021.05$ 272,061.79$ 272,061.79$ 270,620.22$
10-400-501050 Parttime(w/o Benefits)-$ -$ -$ -$
10-400-501080 Step-up Pay 28,170.00$ 28,000.00$ 28,000.00$ 28,170.00$
10-400-501090 Overtime 40,938.47$ 35,000.00$ 35,000.00$ 41,000.00$
10-400-501095 Overtime Straight Pay 32,419.04$ 32,000.00$ 32,000.00$ 32,419.00$
10-400-502010 Social Security 50,233.86$ 58,511.68$ 58,511.68$ 55,654.76$
10-400-502020 Group Health Insurance 542,151.60$ 632,155.71$ 632,155.71$ 641,786.04$
10-400-502030 Retirement 1,588,196.96$ 1,617,193.48$ 1,617,193.48$ 1,671,301.18$
10-400-502040 Workers Compensation 108,750.00$ -$ -$ 79,145.55$
10-400-502050 Life Insurance 5,486.93$ 5,933.71$ 5,933.71$ 6,154.44$
10-400-502060 Long Term Disability 9,021.73$ 9,795.18$ 9,795.18$ 10,055.08$
10-400-502070 Employee Assistance Prgm 1,615.76$ 1,804.17$ 1,804.17$ 1,883.98$
10-400-503010 Awards Program 811.69$ 1,000.00$ 1,060.00$ 1,500.00$
Personnel Services 6,072,351.61$ 6,198,962.95$ 6,199,022.95$ 6,444,000.26$
Materials & Supplies
10-400-511010 Advertising 734.42$ 150.00$ 150.00$ 1,150.00$
10-400-511020 Postage 213.68$ 200.00$ 200.00$ 200.00$
10-400-512010 Printing 1,079.50$ 1,250.00$ 2,083.00$ 1,250.00$
10-400-512020 Copies -$ 50.00$ 50.00$ 50.00$
10-400-512030 Photographic Supplies -$ -$ -$ -$
10-400-513010 Office Supplies 955.81$ 1,800.00$ 1,800.00$ 1,800.00$
10-400-514010 Gas 68,079.83$ 73,000.00$ 73,000.00$ 64,000.00$
10-400-514020 Chemicals 638.14$ 2,000.00$ 850.00$ 1,000.00$
10-400-514030 Small Tools 1,520.91$ 2,500.00$ 2,500.00$ 2,500.00$
10-400-514040 Food -$ -$ -$ -$
10-400-515040 First Aid Supplies 87.68$ 400.00$ 1,150.00$ 800.00$
10-400-517010 Operational Supplies 7,237.41$ 8,000.00$ 9,000.00$ 10,000.00$
Materials & Supplies 80,547.38$ 89,350.00$ 90,783.00$ 82,750.00$
Contractual Services
10-400-520030 Dues And Publications 576.95$ 1,240.00$ 1,320.00$ 1,240.00$
10-400-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-400-520060 Wellness Program -$ -$ -$ -$
10-400-520070 Training And Education 11,339.86$ 10,000.00$ 10,000.00$ 14,000.00$
10-400-520080 Tuition Reimbursement 1,710.00$ 5,000.00$ 5,000.00$ 5,000.00$
10-400-520085 Traing-Home Land Security -$ -$ -$ -$
10-400-521040 Medical Claims/services 3,495.75$ 2,700.00$ 2,700.00$ 2,700.00$
10-400-522020 Professional Services 900.00$ 200.00$ 17.00$ 200.00$
10-400-523010 Equipment Rent/lease -$ 500.00$ 420.00$ 500.00$
10-400-524010 Trash Collections -$ 250.00$ 250.00$ 100.00$
10-400-529010 Special Events 5,986.11$ 6,000.00$ 5,440.00$ 6,000.00$
10-400-529040 INACTIVE - Fire Hydrants -$ -$ -$ -$
Contractual Services 24,008.67$ 25,890.00$ 25,147.00$ 29,740.00$
Utilities
10-400-531010 Electricity 53,163.93$ 27,500.00$ 29,216.00$ 35,000.00$
10-400-533010 Natural Gas 18,933.65$ 27,500.00$ 24,500.00$ 20,000.00$
10-400-534010 Telephone 17,791.38$ 17,500.00$ 17,500.00$ 18,000.00$
10-400-535010 Water/Sewer 12,047.13$ 8,720.00$ 11,720.00$ 13,000.00$
Utilities 101,936.09$ 81,220.00$ 82,936.00$ 86,000.00$
Repairs & Maintenance
10-400-540010 Building & Grounds Maint.42,423.54$ 60,000.00$ 60,000.00$ 155,000.00$
194
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
10-400-541030 Vehicle Wash -$ -$ -$ -$
10-400-546010 Clothing Expense 35,115.77$ 35,000.00$ 35,000.00$ 49,858.00$
10-400-546020 Uniform Cleaning -$ 1,066.00$ 316.00$ 500.00$
10-400-547010 Equipment Maintenance 19,256.35$ 18,000.00$ 15,150.00$ 18,000.00$
10-400-547020 Maintenance Agreements 18,764.24$ 14,900.00$ 17,750.00$ 25,376.00$
10-400-547030 Radio Maintenance 1,933.45$ 7,000.00$ 7,000.00$ 7,000.00$
Repairs & Maintenance 117,493.35$ 135,966.00$ 135,216.00$ 255,734.00$
Capital Purchases
10-400-572010 Purchase Of Vehicles -$ -$ -$ 42,000.00$
10-400-572011 Purchase of Vehicles-Lease Pmt -$ -$ -$ -$
10-400-572020 Purchase Of Equipment -$ -$ -$ -$
10-400-572021 Purchase of Equipment-ONE TIME 24,769.42$ -$ 244,983.45$ -$
10-400-572060 Fire Grant Equip/gear -$ -$ -$ -$
10-400-573030 Purch/improv Land/buildin -$ -$ -$ -$
Capital Purchases 24,769.42$ -$ 244,983.45$ 42,000.00$
Revenue Total -$ -$ -$ -$
Expense Total 6,421,106.52$ 6,531,388.95$ 6,778,088.40$ 6,940,224.26$
195
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $0.00%
Materials Supplies 0.00%
Contractual Services 0.00%
Utilities 1,000 1,000 0.00%
Repairs Maintenance 0.00%
Capital Purchases 0.00%
TOTAL $1 , 000 1 , 000
Fire Museum Financial Summary
FY14
Actual
FY15
Adopted
FY15
Projected
FY16
Adopted
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
The Fire Department is committed to the upkeep of the old fire station that is now housing the
Fire Museum.Establishing a budget for the upkeep of the museum will allow the City to track
the cost to maintain the museum.
196
Utilities
100.00%
Expenses By Account Classification FY16
Fire Museum
Council Adopted Budget
197
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
401 Fire Museum
Utilities
10-401-531010 Electricity -$ -$ -$ 1,000.00$
10-401-533010 Natural Gas -$ -$ -$ -$
10-401-535010 Water -$ -$ -$ -$
Utilities -$ -$ -$ 1,000.00$
Revenue Total -$ -$ -$ -$
Expense Total -$ -$ -$ 1,000.00$
198
Department of Planning & Protective Services
Department Overview
The Department of Planning Protective Services contributes to the quality of life through
planning,public involvement,enhancement of neighborhoods and protection of public health
and safety to promote a high quality of life for residents and to create a positive quality of place
for visitors to the Capital City.
The Planning Protective Services Department reports directly to the City Administrator.
The Department offers direction and guidance to six divisions:Building Inspection/Regulation,
Property Maintenance/Code Enforcement,Environmental Health,Planning and Zoning,Long
Range Transportation Planning MPO),and Redevelopment and Grants.
Significant Changes/Initiatives
The Department of Planning Protective Services total budget is represented by eight
individual budgets:Administration,Planning,Metropolitan Planning Organization,
Redevelopment/Grants,Entitlement Grant,Building Inspection/Regulation,Environmental
Health Services,and Property Maintenance/Code Enforcement.
The performance measures for the Department are broken out in five areas:Administration,
Building Inspection/Regulation,Environmental Health Services,Metropolitan Planning
Organization,Property Maintenance/Code Enforcement,and Redevelopment/Grants.
All department staff participated in updating documents and providing content to the
revamped City website in 2015.The new website has improved access to Department
functions.One way the Department of Planning and Protective Services contributed to this
effort was to post the Department’s numerous forms and applications as PDF fillable
documents.
199
Budget Summary
Program Amount Percent
Administration $ 311,272 324,542 324,542 316,969 7,573)2.33%
Planning 115,281 124,055 124,055 124,520 465 0.37%
Metropolitan Planning Organization 172,564 177,033 177,033 352,714 175,680 99.24%
Redevelopment and Grant 1,432,555 223,135 454,638 229,850 6,715 3.01%
Entitlement Grant 578,965 205,495 392,467 205,601 106 0.05%
Environmental Health 451,997 494,610 493,330 492,999 1,612)0.33%
Property Maint/Code Enforcement 271,561 271,561 275,962 4,401 1.62%
Building Inspection and Regulations 310,517 311,797 317,693 7,177 2.31%
TOTAL $ 3,062,634 2,130,948 2,549,423 2,316,308 185 , 359
Planning Protective Services Expenditures by Program
Net Change*
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the expenditures by program reveals,there is an overall increase in the budget for
the Department of Planning and Protective Services.The most significant change occurred in
the Metropolitan Planning Organization Program due to the addition of a Planner II position
and the inclusion of funding for a consultant to update the Travel Demand Model for roadways.
Category Amount Percent
Expenses:
Personnel Services $ 777,838 1,406,038 1,398,038 1,470,811 64,773 4.61%
Materials Supplies 28,111 46,755 46,424 41,030 5,725)12.24%
Contractual Services 292,653 346,760 441,151 453,300 106,540 30.72%
Utilities 0.00%
Repairs Maintenance 34,223 34,900 34,920 42,965 8,065 23.11%
Capital Purchases 1,600 1,600 0.00%
TOTAL $ 1,132,825 1,834,453 1,920,533 2,009,706 175,253
Planning Protective Services Expenditures by Category
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the expenses by category for the Department as a whole reveals there was no
significant change in the appropriated dollars.The increase in the contractual services category
is mostly due to the planned hiring of a consultant by the Metropolitan Planning Organization
Division to updated the Travel Demand Model for roadways.The increase in the repairs and
maintenance is largely due to the approval for the purchase of uniforms for staff.The increase
in the other operating expense category was the residential incentive program for the Old
Town district.
200
Administration Overview
The Department provides administrative support for approximately one-half of the City’s
boards and commissions: Board of (Zoning) Adjustment, Board of Electrical Examiners and
Review, Capital Area Metropolitan Planning Organization Board of Directors, and Technical
Committee, Cemetery Resources Board, Cultural Arts Committee, Environmental Quality
Commission, Façade Committee, Historic Preservation Commission, Planning and Zoning
Commission, and Plumbing Board of Review and Examiners. The Department also provides
administrative support for the City Council’s annexation committee.
Goals & Objectives – including, but not limited to the following:
GOAL: Provide advice and technical expertise to assist elected officials, board and commissions,
public agencies, and citizens with community development issues, priorities, and projects
OBJECTIVE: To ensure the decision makers have the information needed to make good
decisions
GOAL: Provide leadership and operational support for Divisions within the Department
OBJECTIVE: To ensure decisions are made that result in a higher quality of life for the residents
of the City
GOAL: Engage customers with respect and in meaningful dialogues
OBJECTIVE: To ensure high quality customer service at all points of contact
201
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2
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 289,771 298 , 292298 , 292 293 , 419 4,873)1.63%
Materials Supplies 15,400 20,600 20,600 15,650 4,950)24.03%
Contractual Services 5,551 5,000 5,000 7,000 2,000 40.00%
Utilities 0.00%
Repairs Maintenance 550 650 650 900 250 38.46%
Capital Purchases 0.00%
TOTAL $ 311,272 324 , 542324 , 542 316 , 969 7,573)
Planning Protective Services Administration Financial Summary
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary for the Administration Division reveals the Administration
Division overall experienced a decrease in the FY16 budget from the FY15 budget.The
personnel services expense category was adjusted to reflect the salary and benefit cost for the
four full time staff for FY16.The materials supplies category was adjusted to reflect a
decrease in the gas budget along with a small increase in operational supplies to reflect
attendance to the Home Builders Association meetings and the cost associated with those
meetings.
The contractual services expense category was increased to address the increased cost for
hearing costs such as title work,court reporter,and transcript costs.
The repair and maintenance category is increased to address the increase expected in the
maintenance agreements for copiers and printers.
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Planning Protective Services Administration
Director Planning Protective Services 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Administrative Technician 1.00 1.00 1.00
Customer Service Representative 1.00 1.00 1.00
Total Full Time 4.00 4.00 4.00
Total Part time
Full Time Equivalents FTE)
Staffing levels for Planning Protective Services Administration have remained constant with no
expectation of a change in the future.
203
Personnel
Services
92.57%
Materials
Supplies
4.94%
Contractual
Services
2.21%
Utilities
0.00%Repairs
Maintenance
0.28%
Other Operating
Expenses
0.00%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Planning Protective Svcs Admin
Council Adopted Budget
204
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
520 Plan & Protect Svcs-Admin
Personnel Services
10-520-501020 Salaries 206,341.55$ 209,722.72$ 209,722.72$ 213,322.64$
10-520-501040 Part-time (w\benefits)-$ -$ -$ -$
10-520-501050 Parttime(w/o Benefits)-$ -$ -$ -$
10-520-501090 Overtime -$ -$ -$ -$
10-520-501095 Overtime Straight Pay -$ -$ -$ -$
10-520-502010 Social Security 15,047.99$ 16,043.79$ 16,043.79$ 16,319.18$
10-520-502020 Group Health Insurance 29,592.59$ 34,618.66$ 34,618.66$ 29,505.81$
10-520-502030 Retirement 37,328.19$ 36,911.20$ 36,911.20$ 33,136.18$
10-520-502040 Workers Compensation 524.91$ -$ -$ 123.35$
10-520-502050 Life Insurance 334.59$ 354.72$ 354.72$ 361.57$
10-520-502060 Long Term Disability 511.68$ 542.48$ 542.48$ 548.60$
10-520-502070 Employee Assistance Prgm 89.20$ 98.86$ 98.86$ 101.84$
10-520-503010 Awards Program -$ -$ -$ -$
Personnel Services 289,770.70$ 298,292.43$ 298,292.43$ 293,419.17$
Materials & Supplies
10-520-511010 Advertising -$ 500.00$ 500.00$ 250.00$
10-520-511020 Postage 83.61$ 200.00$ 200.00$ 200.00$
10-520-512010 Printing -$ -$ -$ -$
10-520-512020 Copies -$ -$ -$ -$
10-520-512030 Photographic Supplies -$ -$ -$ -$
10-520-513010 Office Supplies 1,025.18$ 800.00$ 800.00$ 800.00$
10-520-514010 Gas 14,039.45$ 19,000.00$ 19,000.00$ 14,000.00$
10-520-514030 Small Tools -$ -$ -$ -$
10-520-515040 First Aid Supplies -$ -$ -$ -$
10-520-517010 Operational Supplies 251.67$ 100.00$ 100.00$ 400.00$
Materials & Supplies 15,399.91$ 20,600.00$ 20,600.00$ 15,650.00$
Contractual Services
10-520-520030 Dues And Publications 374.13$ 500.00$ 500.00$ 500.00$
10-520-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-520-520070 Training And Education 1,393.68$ 1,500.00$ 1,500.00$ 1,500.00$
10-520-522020 Professional Services 3,783.45$ 3,000.00$ 3,000.00$ 5,000.00$
Contractual Services 5,551.26$ 5,000.00$ 5,000.00$ 7,000.00$
Utilities
10-520-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
10-520-547010 Equipment Maintenance -$ -$ -$ -$
10-520-547020 Maintenance Agreements 550.46$ 650.00$ 650.00$ 900.00$
Repairs & Maintenance 550.46$ 650.00$ 650.00$ 900.00$
Capital Purchases
10-520-572020 Purchase Of Equipment -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total 311,272.33$ 324,542.43$ 324,542.43$ 316,969.17$
205
Planning Overview
The Planning and Protective Services,Planning Division,reports directly to the Planning and
Protective Services Department Director.
The Planning Division administers the City’s development codes,including zoning and
subdivision of land.The Division also serves as an advocate for neighborhood participation in
planning and ensures that zoning,subdivision and sign regulations are relevant.Division
responsibilities include processing of applications,administration of zoning and subdivision
codes,review of development plans and coordination with multiple divisions and departments
on development related projects and issues.
Goals & Objectives – including, but not limited to the following:
GOAL:Ensure the general welfare of the community by promoting efficient and economic
processes of land development
OBJECTIVE:To guide the development process through administration of development codes
and timely processing of applications
GOAL:Interpret the community’s values through implementation of the Comprehensive Plan
and neighborhood plans
OBJECTIVE:To promote quality development and effective engagement of planning customers
206
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54
20
5.
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20
7
Significant Changes/Initiatives
The following major projects were reviewed for compliance with zoning and site design
standards:Capital Mall Redevelopment Plan,Helias High School Expansion,Chapel Hill
Commons Retirement Community Phase 3),and Ridgecrest Subdivision a multi family
residential subdivision).Planning staff also provided support for the Planning and Zoning
Commission and Board of Adjustment.Notable cases processed by these bodies included a
rezoning and special exception permit in support of the Capital Mall redevelopment plan,
signage variances for the new St.Mary’s Health Center,conditional use permits to support
expansion of Capital Region Medical Center,and two voluntary annexation cases.
Planning staff responds to contemporary development issues through updating the zoning
code,when appropriate.Amendments recommended by the Planning and Zoning Commission
and subsequently adopted by the City Council,include fence standards and enhanced density
distinctions for the City’s multi family zoning districts.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 88,918 93 , 585 93 , 585 97 , 210 3 , 6253.87%
Materials Supplies 7,142 10,060 9,985 8,210 1,850)18.39%
Contractual Services 17,904 18,910 18,985 18,000 910)4.81%
Utilities 0.00%
Repairs Maintenance 1,317 1,500 1,500 1,100 400)26.67%
Capital Purchases 0.00%
TOTAL $ 115,281 124 , 055 124 , 055 124 , 520 465
Planning Protective Services Planning Financial Summary
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
A review of the budget summary for the Planning Division shows the Division has not
experienced any significant changes in the expense categories and does not expect any changes
in the future.
208
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Planning Protective Services Planning
Senior Planner 1.00 1.00 1.00
Part time Planning Technician 1.00 1.00 1.00
Part time Planning Clerk 1.00
Total Full Time 1.00 1.00 1.00
Total Part time 2.00 1.00 1.00
Full Time Equivalents FTE)
Staffing levels for Planning Protective Services Planning have remained constant with no
expectation of a change in the future.
209
Personnel
Services
78.07%
Materials
Supplies
6.59%
Contractual
Services
14.46%
Utilities
0.00%
Repairs
Maintenance
0.88%
Other Operating
Expenses
0.00%
Capital Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Planning Protective Svcs Planning
Council Adopted Budget
210
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
521 Plan & Protect Svcs-Planning
Personnel Services
10-521-501020 Salaries 56,366.28$ 58,731.84$ 58,731.84$ 59,631.84$
10-521-501040 Part-time (w\benefits)-$ -$ -$ -$
10-521-501050 Parttime(w/o Benefits)11,400.00$ 12,480.00$ 12,480.00$ 16,000.00$
10-521-501060 Seasonal Salaries -$ -$ -$ -$
10-521-501090 Overtime -$ -$ -$ -$
10-521-501095 Overtime Straight Pay -$ -$ -$ -$
10-521-502010 Social Security 5,183.96$ 5,447.71$ 5,447.71$ 5,785.84$
10-521-502020 Group Health Insurance 5,439.25$ 6,326.31$ 6,326.31$ 6,179.51$
10-521-502030 Retirement 10,196.78$ 10,336.80$ 10,336.80$ 9,279.63$
10-521-502040 Workers Compensation 86.05$ -$ -$ 40.27$
10-521-502050 Life Insurance 84.02$ 89.11$ 89.11$ 101.10$
10-521-502060 Long Term Disability 139.66$ 148.10$ 148.10$ 165.97$
10-521-502070 Employee Assistance Prgm 22.30$ 24.71$ 24.71$ 25.46$
10-521-503010 Awards Program -$ -$ -$ -$
Personnel Services 88,918.30$ 93,584.58$ 93,584.58$ 97,209.62$
Materials & Supplies
10-521-511010 Advertising 4,193.80$ 5,000.00$ 4,925.00$ 4,000.00$
10-521-511020 Postage 601.98$ 1,500.00$ 1,500.00$ 1,000.00$
10-521-512010 Printing -$ 100.00$ 100.00$ 100.00$
10-521-512020 Copies 2.24$ 10.00$ 25.00$ 10.00$
10-521-512030 Photographic Supplies -$ -$ -$ -$
10-521-513010 Office Supplies 676.76$ 1,350.00$ 1,335.00$ 1,000.00$
10-521-514040 Food -$ 100.00$ 100.00$ 100.00$
10-521-515040 First Aid Supplies -$ -$ -$ -$
10-521-517010 Operational Supplies 1,667.49$ 2,000.00$ 2,000.00$ 2,000.00$
Materials & Supplies 7,142.27$ 10,060.00$ 9,985.00$ 8,210.00$
Contractual Services
10-521-520030 Dues And Publications 15,483.70$ 15,500.00$ 15,500.00$ 15,500.00$
10-521-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-521-520070 Training And Education 710.00$ 1,700.00$ 1,700.00$ 2,500.00$
10-521-520080 Tuition Reimbursement 1,710.00$ 1,710.00$ 1,710.00$ -$
10-521-522020 Professional Services -$ -$ 75.00$ -$
10-521-523010 Equipment Rent/lease -$ -$ -$ -$
Contractual Services 17,903.70$ 18,910.00$ 18,985.00$ 18,000.00$
Utilities
10-521-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
10-521-541030 Vehicle Wash -$ -$ -$ -$
10-521-547020 Maintenance Agreements 1,317.03$ 1,500.00$ 1,500.00$ 1,100.00$
Repairs & Maintenance 1,317.03$ 1,500.00$ 1,500.00$ 1,100.00$
Capital Purchases
10-521-572020 Purchase Of Equipment -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total 115,281.30$ 124,054.58$ 124,054.58$ 124,519.62$
211
Metropolitan Planning Organization Overview
The Planning and Protective Services,Metropolitan Planning Organization MPO)Division,
reports directly to the Planning and Protective Services Department Director for purposes of
administration.
The Capital Area Metropolitan Planning Organization,designated as the official transportation
planning organization in 2003,is a federally mandated and federally funded transportation
policy making organization for the Jefferson City urbanized area.The Capital Area MPO is
responsible for achieving and supporting cooperative,comprehensive and continuing
transportation planning for the Capital Area MPO planning area.The planning area was
expanded following the 2010 census to include the City of Jefferson;and cities of St.Martins,
Taos,and Wardsville in Cole County;the City of Holts Summit and Village of Lake Mykee in
Callaway County;and portions of unincorporated Cole and Callaway counties.Federal funding
for transportation projects are channeled through the MPO planning process.
The City of Jefferson Department of Planning and Protective Services serves as administrator of
the Capital Area MPO.The Capital Area MPO Board of Directors serves as the policy
committee,which is comprised of elected and appointed officials from participating
jurisdictions within the Capital Area MPO planning area.A Technical Committee,comprised of
staff level officials of local,state and federal agencies acts as an advisory committee to the
Board of Directors.
Goals & Objectives – including, but not limited to the following:
GOAL:Provide for a long range planning process for the Jefferson City urbanized area that
involves the general public and affected constituencies
OBJECTIVE:To ensure there is a fair and impartial setting that promotes effective regional
cooperation and decision making in the metropolitan area
OBJECTIVE:To ensure high quality customer engagement at all points of contact
GOAL:Promote regional livability through mobility and access for people and goods,equitable
and affordable housing,economic competitiveness,and environmental sensitivity
OBJECTIVE:To develop comprehensive and metropolitan transportation plans and policies that
support existing communities,reflect community values,and leverage investments
OBJECTIVE:To achieve sustainable development,using regulating,operating,management,
financial,and policy tools
212
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32
39
5.
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21
3
Significant Changes/Initiatives
During 2015,the Metropolitan Planning Organization MPO)managed the following projects:
Regional Wayfinding Plan;ratification of a major update to Memorandum of Understanding
and Bylaws;and public participation activities for a Regional Pedestrian and Bicycle Plan.The
MPO also participated in a Transportation Planning Process Review conducted by federal and
state planning partners,which included eight 8)commendations,seven 7)recommendations
and no corrective actions.In comparison,the MPO received twice as many commendations and
about half as many recommendations as in the 2008 Planning Process Review.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 141,868 147,283 147,283 212,389 65,105 44.20%
Materials Supplies 2,711 3,600 3,900 5,575 1,975 54.86%
Contractual Services 27,660 24,750 24,750 132,450 107,700 435.15%
Utilities 0.00%
Repairs Maintenance 325 1,400 1,100 700 700)50.00%
Capital Purchases 1,600 1,600 0.00%
TOTAL $ 172,564 177,033 177,033 352,714 175,680
Planning Protective Services Metropolitan Planning Organization Financial Summary
FY14
Actual
FY15
Adopted
FY15
Projected
FY16
Adopted
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary for the Metropolitan Planning Organization Division reveals
the Division experienced a significant budget increase from FY15 to FY16.With the addition of a
Planner II position,the personnel services increased.
The change in the budget for the materials supplies category was based on the anticipated
increase in the advertising and printing costs associated with the Bike Pedestrian and
Metropolitan Transportation Plans.
The increase in the contractual services expense category was the result of an increase in the
dues and publications and professional services.A consultant is budgeted to update the travel
demand model,providing a ridership analysis.
The increase in the capital purchase expense category is to be used for the purchase of a
computer for the added Planner II position.
214
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Planning Protective Services MPO
Senior Planner 1.00 1.00 1.00
Planner II 1.00 1.00
Planner I1.001.00 1.00
Total Full Time 2.00 2.00 3.00 1.00
Total Part time
Full Time Equivalents FTE)
Staffing levels for Planning Protective Services MPO reflect the addition of a Planner II
Position.
215
Personnel
Services
60.22%
Materials
Supplies
1.58%
Contractual
Services
37.55%
Utilities
0.00%
Repairs
Maintenance
0.20%
Other Operating
Expenses
0.00%
Capital
Purchases
0.45%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Planning Protective Svcs MPO
Council Adopted Budget
216
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
522 Plan & Protect Svcs-MPO
Personnel Services
10-522-501020 Salaries 105,564.06$ 107,262.79$ 107,262.79$ 156,537.58$
10-522-501050 Parttime(w/o Benefits)-$ -$ -$ -$
10-522-501090 Overtime -$ -$ -$ -$
10-522-501095 Overtime Straight Pay -$ -$ -$ -$
10-522-502010 Social Security 7,992.37$ 8,205.60$ 8,205.60$ 11,975.12$
10-522-502020 Group Health Insurance 11,197.18$ 12,270.61$ 12,270.61$ 18,608.84$
10-522-502030 Retirement 16,413.05$ 18,878.25$ 18,878.25$ 24,448.54$
10-522-502040 Workers Compensation 206.52$ 134.73$ 134.73$ 63.37$
10-522-502050 Life Insurance 169.90$ 181.64$ 181.64$ 255.33$
10-522-502060 Long Term Disability 280.44$ 300.12$ 300.12$ 423.50$
10-522-502070 Employee Assistance Prgm 44.62$ 49.43$ 49.43$ 76.38$
Personnel Services 141,868.14$ 147,283.17$ 147,283.17$ 212,388.66$
Materials & Supplies
10-522-511010 Advertising 1,353.05$ 750.00$ 1,050.00$ 2,500.00$
10-522-511020 Postage 113.29$ 400.00$ 400.00$ 400.00$
10-522-512010 Printing -$ 400.00$ 400.00$ 625.00$
10-522-512020 Copies 0.53$ 50.00$ 50.00$ 50.00$
10-522-513010 Office Supplies 505.82$ 1,000.00$ 1,000.00$ 1,000.00$
10-522-514040 Food 80.22$ 200.00$ 200.00$ 200.00$
10-522-517010 Operational Supplies 657.82$ 800.00$ 800.00$ 800.00$
Materials & Supplies 2,710.73$ 3,600.00$ 3,900.00$ 5,575.00$
Contractual Services
10-522-520030 Dues And Publications 839.65$ 1,000.00$ 1,000.00$ 1,200.00$
10-522-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-522-520070 Training And Education 2,820.70$ 6,250.00$ 6,250.00$ 6,250.00$
10-522-522020 Professional Services 24,000.00$ 17,500.00$ 17,500.00$ 125,000.00$
10-522-523010 Equipment Rent/lease -$ -$ -$ -$
Contractual Services 27,660.35$ 24,750.00$ 24,750.00$ 132,450.00$
Utilities
10-522-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
10-522-541030 Vehicle Wash -$ -$ -$ -$
10-522-547010 Equipment Maintenance -$ -$ -$ -$
10-522-547020 Maintenance Agreements 325.12$ 1,400.00$ 1,100.00$ 700.00$
10-522-547030 Radio Maintenance -$ -$ -$ -$
Repairs & Maintenance 325.12$ 1,400.00$ 1,100.00$ 700.00$
Capital Purchases
10-522-572020 Purchase Of Equipment -$ -$ -$ 1,600.00$
Capital Purchases -$ -$ -$ 1,600.00$
Revenue Total -$ -$ -$ -$
Expense Total 172,564.34$ 177,033.17$ 177,033.17$ 352,713.66$
217
Redevelopment & Grants Overview
The Planning and Protective Services, Redevelopment and Grants Division, reports directly to
the Planning and Protective Services Department Director.
The Redevelopment and Grants Division contributes to the quality of life by promoting
sustainability, creating decent housing and quality neighborhoods, and expanding economic
opportunities through federal, state, and local grant programs.
The Division administers the U.S. Department of Housing and Urban Development Community
Development Block Grant program. The program seeks to provide decent housing, a suitable
living environment, and expand economic opportunities for low and moderate income
persons. The entitlement program is for cities in metropolitan areas over 50,000 in population,
designated principal cities of metropolitan statistical areas or urban counties with more than
200,000 people. The City of Jefferson has received a yearly distribution of CDBG entitlement
program funds since its designation as an entitlement city in 2004.
The Division also administers the City’s Neighborhood Reinvestment/Incentive programs, and
provides staff support for the Façade Committee and Historic Preservation Commission.
The Redevelopment and Grants Division provides administrative support for the Environmental
Quality Commission, and the City’s recycling and sustainability initiatives, such as household
hazardous waste collection facility, and recycling of glass, paper and plastics.
Goals & Objectives – including, but not limited to the following:
GOAL: To provide decent housing and sustainable neighborhoods in the City through federal,
state, and local programs
OBJECTIVE: To responsibly and effectively administer federal, state, and local grant programs
so as to continue their availability
GOAL: Ensure the public has an avenue to provide input regarding City neighborhoods and
economic opportunities
OBJECTIVE: To promote public participation by coordinating with local committees and groups
GOAL: Promote practical and environmentally sustainable solid waste disposal
OBJECTIVE: To provide options for recycling and solid waste disposal widely accepted by the
community
218
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21
9
Significant Changes/Initiatives
During 2015,the City’s Community Development Block Grant CDBG)program funded or
participated in several projects,including 1)sidewalk,gutter,and related improvements for
Marshall and Roland streets;2)demolition of an abandoned/dilapidated house to re construct
two single family homes for low to moderate income households,in partnership with Habitat
for Humanity;and 3)partial funding of the Project Homeless Connect PHC)event,a one day,
one stop event to connect individuals and families experiencing homelessness with on site
medical care and available social services.PHC is a homeless services delivery model,first
introduced in San Francisco in 2004.
Recycling
The City received a grant in 2015 from the Mid Missouri Solid Waste Management District to
purchase a used loader for the glass recycling program.Without the grant,the popular glass
recycling program would have been in danger of being discontinued.The equipment is used to
push glass into a bunker,and to load it for transport by Ripple Glass.Ripple Glass transports the
recyclable glass to Kansas City,where it is converted by Owens Corning into insulation.A
reciprocal benefit occurs when insulation is provided to River City Habitat for Humanity,for use
in local homes.
Neighborhood Reinvestment Act
The City Council approved the addition of a Rental Façade Improvement Program”as part of
the City funded Neighborhood Reinvestment Act incentives.The Rental Façade Program
promotes rehabilitation and façade renovation of rental properties in designated areas of the
City by reimbursement of 50%of the cost of improvements up to 5,000 per unit/$10,000
total).Eligible properties include single family or duplexes utilized as rental property,located
within the Old Town or East Side districts,and constructed prior to 1959.Exterior
improvements must be significant and meet appearance guidelines.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 78,733 93 , 535 93 , 535 93 , 550 150.02%
Materials Supplies 707 1,400 1,400 1,100 300)21.43%
Contractual Services 2,085 36,800 122,880 33,850 2,950)8.02%
Utilities 0.00%
Repairs Maintenance 186 400 400 350 50)12.50%
Other Operating Expenses 1,350,844 91,000 236,423 101,000 10,000 10.99%
Capital Purchases 0.00%
TOTAL $ 1,432,555 223 , 135 454 , 638 229 , 850 6 , 715
Planning Protective Services Redevelopment Grants Financial Summary
FY14
Actual
FY15
Adopted
FY15
Projected
FY16
Adopted
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
220
A review of the budget summary for the Redevelopment/Grants Division reveals the Division
has not experienced an overall significant change in the budget from FY15 to FY16.
The changes within the contractual services category can be attributed to several reasons.The
first is a cost savings from the contract for the collection and processing of recycling items,
which does not require any expense for FY16.The second is a reduction in the cost of the glass
transporting and recycling from 7,000 in FY15 to an estimated 2,000 in FY16.The last major
expense to affect the contractual services category is the expected increase for the recycling
educational mailers.All of these together with a few other expenses result in an overall
decrease of 89,030 for this category for FY16.
The increased funding in the other operating expense category was for the residential incentive
program for the Old Town district.
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Planning Protective Services Redev Grants
Neighborhood Services Coordinator 1.00 1.00 1.00
Neighborhood Services Specialist 0.50 0.50 0.50
Administrative Technician
Total Full Time 1.50 1.50 1.50
Total Part time
Full Time Equivalents FTE)
Staffing levels for Planning Protective Services Redevelopment Grants have remained
constant with no expectation of a change in the future.
221
Personnel
Services
40.70%
Materials
Supplies
0.48%
Contractual
Services
14.73%
Utilities
0.00%
Repairs
Maintenance
0.15%
Other Operating
Expenses
43.94%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Planning Protective Svcs Redev/Grants
Council Adopted Budget
222
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
530 Plan & Protect Svc-Redev/Grant
Personnel Services
10-530-501020 Salaries 57,378.58$ 66,757.43$ 66,757.43$ 68,107.45$
10-530-501050 Parttime (w/o Benefits)-$ -$ -$ -$
10-530-501090 Overtime -$ -$ -$ -$
10-530-502010 Social Security 3,902.93$ 5,106.94$ 5,106.94$ 5,210.22$
10-530-502020 Group Health Insurance 6,792.93$ 9,587.38$ 9,587.38$ 9,315.17$
10-530-502030 Retirement 10,380.58$ 11,749.31$ 11,749.31$ 10,547.68$
10-530-502040 Workers Compensation -$ -$ -$ 28.02$
10-530-502050 Life Insurance 92.25$ 112.24$ 112.24$ 114.81$
10-530-502060 Long Term Disability 152.00$ 184.70$ 184.70$ 188.37$
10-530-502070 Employee Assistance Prgm 33.46$ 37.07$ 37.07$ 38.19$
Personnel Services 78,732.73$ 93,535.07$ 93,535.07$ 93,549.91$
Materials & Supplies
10-530-511010 Advertising -$ 300.00$ 300.00$ 300.00$
10-530-511020 Postage 71.17$ 100.00$ 100.00$ 100.00$
10-530-512010 Printing 32.00$ 50.00$ 50.00$ 50.00$
10-530-512020 Copies -$ 50.00$ 50.00$ 50.00$
10-530-513010 Office Supplies 334.98$ 600.00$ 600.00$ 300.00$
10-530-517010 Operational Supplies 268.55$ 300.00$ 300.00$ 300.00$
Materials & Supplies 706.70$ 1,400.00$ 1,400.00$ 1,100.00$
Contractual Services
10-530-520030 Dues And Publications 12.07$ 500.00$ 100.00$ 500.00$
10-530-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-530-520070 Training And Education 1,353.35$ 1,800.00$ 1,800.00$ 1,800.00$
10-530-522020 Professional Services 720.00$ 1,000.00$ 1,815.38$ 1,000.00$
10-530-524020 Recycle Collect/process -$ 1,000.00$ 1,000.00$ -$
10-530-524025 Glass Recycling -$ 7,000.00$ 91,830.00$ 2,000.00$
10-530-524026 Household Hazardous Waste -$ 18,000.00$ 18,000.00$ 18,800.00$
10-530-524027 Portable Recycling -$ -$ -$ -$
10-530-524028 Misc Recycling -$ 7,000.00$ 7,000.00$ 9,250.00$
10-530-528085 Fair Housing Assistance Prog -$ 500.00$ 1,334.62$ 500.00$
Contractual Services 2,085.42$ 36,800.00$ 122,880.00$ 33,850.00$
Utilities
10-530-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
10-530-541030 Vehicle Wash -$ -$ -$ -$
10-530-547020 Maintenance Agreements 185.82$ 400.00$ 400.00$ 350.00$
Repairs & Maintenance 185.82$ 400.00$ 400.00$ 350.00$
Other Operating Expenses
10-530-550020 Neighborhood Reinvestment 34,479.76$ 45,000.00$ 45,000.00$ 55,000.00$
10-530-550030 Old Town Projects 35,359.68$ 45,500.00$ 25,401.00$ 45,500.00$
10-530-550031 Historic Preservation Grant 1,734.00$ -$ -$ -$
10-530-550032 NRA-Rental Facade -$ -$ 20,099.00$ -$
10-530-550035 Old Town Redev Committee (15.00)$ -$ -$ -$
10-530-550037 Historic Preservation Comm 191.00$ 500.00$ 500.00$ 500.00$
10-530-550039 Historic Preservation Grant -$ -$ -$ -$
10-530-550050 Neighb Stablization Prog 77.00$ -$ 103,975.32$ -$
10-530-550060 MSP 1,061,352.76$ -$ 41,447.31$ -$
10-530-550090 Hazard Mitigation 217,664.81$ -$ -$ -$
Other Operating Expenses 1,350,844.01$ 91,000.00$ 236,422.63$ 101,000.00$
223
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
Revenue Total -$ -$ -$ -$
Expense Total 1,432,554.68$ 223,135.07$ 454,637.70$ 229,849.91$
224
Entitlement Grant Overview
The Planning and Protective Services,Entitlement Grant Division,reports directly to the Planning
and Protective Services Department Director.
The Entitlement Grant Division administers the U.S.Department of Housing and Urban
Development Community Development Block Grant program.The program seeks to provide
decent housing,a suitable living environment,and expand economic opportunities for low and
moderate income persons.The entitlement program is for cities in metropolitan areas over 50,000
in population,designated principal cities of metropolitan statistical areas or urban counties with
more than 200,000 people.The City of Jefferson has received a yearly distribution of CDBG
entitlement program funds since its designation as an entitlement city in 2004.
Goals & Objectives – including, but not limited to the following:
GOAL:Effectively administer federal,state and local grant programs.
OBJECTIVE:Prepare and file timely reimbursement requests for funds.
OBJECTIVE:Prepare and submit appropriate report and plans prior to due dates.
OBJECTIVE:Ensure that all actions taken have appropriate back up documentation.
OBJECTIVE:Engage public participation by coordinating with local committees and groups.
OBJECTIVE:Attend training to ensure appropriate compliance with federal and state programs.
GOAL:Meet CDBG timeliness expenditure ratio of 1.5 or less on November 1.
OBJECTIVE:Prepare and file Integrated Disbursement Information System IDIS)drawdowns in a
timely manner,at least quarterly.
OBJECTIVE:Prepare and submit quarterly financial report SF425 form)prior to HUD due date.
OBJECTIVE:Coordinate with Public Works on construction projects proposing to utilize CDBG
funds.
GOAL:Increase participation in the Neighborhood Reinvestment Programs.
OBJECTIVE:Coordinate with Old Town Revitalization Company on program status.
OBJECTIVE:Market program information to local realtors,banks and public through website,
emails,newspaper advertisements,etc.
225
GOAL:Increase public knowledge and participation in recycling opportunities.
OBJECTIVE:Promote recycling education through Make Your Mark mailers.
OBJECTIVE:Increase diversion rate and decrease contamination to recycling streams.
OBJECTIVE:Keep website and social media current with program updates.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 37,930 48 , 245 49 , 861 48 , 351 1060.22%
Materials Supplies 2,173 3,000 2,966 3,525 525 17.50%
Contractual Services 493,241 153,450 248,840 153,450 0.00%
Utilities 0.00%
Repairs Maintenance 621 800 800 275 525)65.63%
Other Operating Expenses 45,000 90,000 0.00%
Capital Purchases 0.00%
TOTAL $ 578,965 205 , 495 392 , 467 205 , 601 106
Planning Protective Services Entitlement Grant Financial Summary
FY14
Actual
FY15
Adopted
FY15
Projected
FY16
Adopted
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary for the Entitlement Grant Division reveals the Division overall did
not experience a significant budget change from FY15 to FY16.The change in the materials
supplies category was the result of moving the maintenance agreement expense from the
Information Technology Services budget to the Entitlement Grant budget.The money for the
maintenance agreement expense was taken from the repairs and maintenance expense category.
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Planning Protective Services Entitlement Grant
Neighborhood Services Specialist 0.50 0.50 0.50
Part time Grant Assistant 1.00 1.00 1.00
Total Full Time 0.50 0.50 0.50
Total Part time 1.00 1.00 1.00
Full Time Equivalents FTE)
Staffing levels for Planning Protective Services Entitlement Grant have remained constant with
no expectation of a change in the future.
226
Personnel
Services
23.52%
Materials
Supplies
1.71%
Contractual
Services
74.64%
Utilities
0.00%
Repairs
Maintenance
0.13%
Other Operating
Expenses
0.00%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Entitlement Grant
Mayor's Approved Budget
227
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
149 Entitlement Grant
Personnel Services
10-149-501020 Salaries 16,545.16$ 18,727.37$ 24,727.37$ 19,177.42$
10-149-501050 Parttime(w/o Benefits)13,575.00$ 20,000.00$ 14,000.00$ 20,000.00$
10-149-502010 Social Security 2,304.09$ 2,962.64$ 2,962.64$ 2,997.07$
10-149-502020 Group Health Insurance 2,443.41$ 3,163.15$ 3,909.15$ 3,089.76$
10-149-502030 Retirement 2,992.44$ 3,296.02$ 4,131.91$ 2,958.93$
10-149-502040 Workers Compensation -$ -$ -$ 30.00$
10-149-502050 Life Insurance 26.46$ 31.70$ 44.70$ 32.56$
10-149-502060 Long Term Disability 43.20$ 52.02$ 73.02$ 53.00$
10-149-502070 Employee Assistance Program -$ 12.36$ 12.36$ 12.73$
Personnel Services 37,929.76$ 48,245.26$ 49,861.15$ 48,351.47$
Materials & Supplies
10-149-511010 Advertising 561.75$ 1,500.00$ 1,466.00$ 1,500.00$
10-149-511020 Postage 394.41$ 500.00$ 500.00$ 500.00$
10-149-512020 Copies 0.63$ -$ 1.18$ -$
10-149-513010 Office Supplies 1,046.07$ 1,000.00$ 998.82$ 1,000.00$
10-149-517010 Operational Supplies 169.97$ -$ -$ 525.00$
Materials & Supplies 2,172.83$ 3,000.00$ 2,966.00$ 3,525.00$
Contractual Services
10-149-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-149-520070 Training And Education 1,957.18$ 2,000.00$ 2,000.00$ 2,000.00$
10-149-522020 Professional Services -$ -$ 918.11$ -$
10-149-528010 Housing Rehabilitation 27.00$ -$ -$ -$
10-149-528011 Housing Rehab-Code Deficiency 39,695.00$ 25,000.00$ 44,783.00$ 25,000.00$
10-149-528012 Housing Rehab-Energy Efficienc 29,078.15$ 27,000.00$ 44,086.81$ 27,000.00$
10-149-528020 Housing Assistance 30,433.00$ 10,000.00$ 25,423.00$ 20,000.00$
10-149-528030 Public Improvement 307,004.81$ 39,450.00$ 39,735.94$ 39,450.00$
10-149-528040 Neighborhood Redevelopmnt 80,681.69$ 15,000.00$ 41,750.00$ 15,000.00$
10-149-528050 Neighborhood Facility -$ -$ -$ -$
10-149-528060 Economic Development -$ -$ -$ -$
10-149-528070 Emergency Assistance 1,733.00$ 5,000.00$ 5,000.00$ 5,000.00$
10-149-528080 Homeless Objectives 2,631.20$ 30,000.00$ 45,142.80$ 20,000.00$
Contractual Services 493,241.03$ 153,450.00$ 248,839.66$ 153,450.00$
Repairs & Maintenance
10-149-547020 Maintenance Agreements 621.12$ 800.00$ 800.00$ 275.00$
Repairs & Maintenance 621.12$ 800.00$ 800.00$ 275.00$
Capital Purchases
10-149-572020 Purchase Of Equipment -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
Capital Projects
10-149-577045 Clay Street Plaza 45,000.00$ -$ -$ -$
10-149-577055 Marshall & Roland Sidewalk -$ -$ 90,000.00$ -$
Capital Projects 45,000.00$ -$ 90,000.00$ -$
Revenue Total -$ -$ -$ -$
Expense Total 578,964.74$ 205,495.26$ 392,466.81$ 205,601.47$
228
The new St. Mary’s Health Center. Opened in November 2014.
Environmental Health Services Overview
The Planning and Protective Services, Environmental Health Services Division, reports directly
to the Planning and Protective Services Department Director.
The Environmental Health Services Division is responsible for protecting the public health and
safety through education, inspections, and enforcement of environmental health laws and
regulations of the City. This includes the plan review, licensing, inspection, and education of
food service establishments, child care establishments, and body art establishments in the City.
Goals & Objectives – including, but not limited to the following:
GOAL: Promote safety of the community through environmental health education, inspections
and enforcement of environmental health laws and regulations
OBJECTIVE: To provide consistent and accurate plan reviews and inspections to promote and
ensure health code understanding and compliance
OBJECTIVE: To investigate complaints in coordination with other affected departments or
jurisdictions within established goals/turnaround time
OBJECTIVE: To review feedback on public education efforts to identify potential changes to
processes, policies, or ordinances to continually improve upon services provided
229
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Significant Changes/Initiatives
With the addition of a full time employee in the Division in FY15,there has been significant
outreach to food service establishments in regards to food safety education of employees and
follow up visits to ensure food safety requirements are being met.The addition of a temporary
food safety kit has been a tool in helping educate temporary food event participants in food
safety.An online course,accessible via the City website,has provided an additional resource for
food establishments to provide food safety training opportunities to their employees in a cost
effective way.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 178,549 241 , 745 240 , 465 235 , 634 6,112)2.53%
Materials Supplies 2,151 2,835 2,835 2,435 400)14.11%
Contractual Services 239,453 221,300 221,300 221,000 300)0.14%
Utilities 0.00%
Repairs Maintenance 31,844 28,730 28,730 33,930 5,200 18.10%
Other Operating Expenses 0.00%
Capital Purchases 0.00%
TOTAL $ 451,997 494 , 610 493 , 330 492 , 999 1,612)
Planning Protective Services Environmental Health
FY14
Actual
FY15
Adopted
FY15
Projected
FY16
Adopted
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary for the Environmental Health Services Division shows overall
there is no significant change in the appropriated dollars for the Department.During the budget
discussions at the Department level,the money allocated for a part time without benefits
positions was eliminated from the personnel services expense category.
The change in both the materials and expense and contractual services expense categories was
due to the Environmental Health Division reducing the budget after reviewing the fiscal needs for
the Division.
The increase in the repairs and maintenance expense category was due to the new cemetery
maintenance contract and the increase in the clothing expense due to the approval of uniforms
for the staff.
231
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Planning Protective Services Environmental Health Services
Environmental Health Services Manager 1.00 1.00 1.00
Environmental Health Specialist 1.00 2.00 2.00
Part time Environmental Health Technician 1.00 1.00
Part time Mosquito Control Technician 1.00
Part time Weed Inspector 1.00
Part time Neighbor Support Technician 3.00
Total Full Time 2.00 3.00 3.00
Total Part time 5.00 1.00 1.00
Full Time Equivalents FTE)
Staffing levels for Planning Protective Services Environmental Health Services have remained
constant with no expectation of a change in the future.
232
Personnel
Services
47.80%
Materials
Supplies
0.49%
Contractual
Services
44.83%
Utilities
0.00%
Repairs
Maintenance
6.88%
Other Operating
Expenses
0.00%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Planning Protective Svcs Enviro Health
Council Adopted Budget
233
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
532 Plan & Protect Svcs-Env Health
Personnel Services
10-532-501020 Salaries 125,388.61$ 162,597.53$ 162,597.53$ 165,297.12$
10-532-501050 Parttime (w/o Benefits)-$ 3,957.00$ 2,677.00$ -$
10-532-501060 Seasonal Salaries 449.00$ -$ -$ -$
10-532-501070 Stand-by Plan -$ -$ -$ -$
10-532-501090 Overtime -$ -$ -$ 300.00$
10-532-501095 Overtime Straight Pay -$ -$ -$ -$
10-532-502010 Social Security 9,250.10$ 12,741.42$ 12,741.42$ 12,668.18$
10-532-502020 Group Health Insurance 18,300.25$ 33,031.05$ 33,031.05$ 29,033.84$
10-532-502030 Retirement 22,683.64$ 28,617.17$ 28,617.17$ 25,737.74$
10-532-502040 Workers Compensation 1,884.50$ -$ -$ 1,779.23$
10-532-502050 Life Insurance 202.06$ 274.18$ 274.18$ 279.32$
10-532-502060 Long Term Disability 334.66$ 452.88$ 452.88$ 461.94$
10-532-502070 Employee Assistance Prgm 55.74$ 74.14$ 74.14$ 76.38$
10-532-503020 Unemployment Compensation -$ -$ -$ -$
Personnel Services 178,548.56$ 241,745.37$ 240,465.37$ 235,633.75$
Materials & Supplies
10-532-511010 Advertising -$ 300.00$ 300.00$ 300.00$
10-532-511020 Postage 147.58$ 200.00$ 300.00$ 200.00$
10-532-512010 Printing -$ 50.00$ 50.00$ 50.00$
10-532-512020 Copies -$ 20.00$ 20.00$ 20.00$
10-532-512030 Photographic Supplies -$ -$ -$ -$
10-532-513010 Office Supplies 871.59$ 1,000.00$ 1,000.00$ 800.00$
10-532-514030 Small Tools 40.85$ 50.00$ 50.00$ 50.00$
10-532-515030 Insect Control -$ -$ -$ -$
10-532-515040 First Aid Supplies 24.78$ 15.00$ 15.00$ 15.00$
10-532-517010 Operational Supplies 1,066.42$ 1,200.00$ 1,100.00$ 1,000.00$
Materials & Supplies 2,151.22$ 2,835.00$ 2,835.00$ 2,435.00$
Contractual Services
10-532-520030 Dues And Publications 840.50$ 1,000.00$ 1,000.00$ 1,000.00$
10-532-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-532-520070 Training And Education 714.00$ 1,300.00$ 1,300.00$ 1,000.00$
10-532-521040 Medical Claims/services -$ -$ -$ -$
10-532-522020 Professional Services 157.50$ -$ -$ -$
10-532-523010 Equipment Rent/lease -$ -$ -$ -$
10-532-524020 Recycle Collect/process (1,412.88)$ -$ -$ -$
10-532-524025 Glass Recycling 5,170.00$ -$ -$ -$
10-532-524026 Household Hazardous Waste 14,243.97$ -$ -$ -$
10-532-524027 INACTIVE - Portable Recycling -$ -$ -$ -$
10-532-524028 Misc Recycling 7,739.45$ -$ -$ -$
10-532-524030 Compost Services 212,000.04$ 218,000.00$ 218,000.00$ 218,000.00$
10-532-529010 Special Events -$ 1,000.00$ 1,000.00$ 1,000.00$
10-532-529020 Historic Preservation Com -$ -$ -$ -$
Contractual Services 239,452.58$ 221,300.00$ 221,300.00$ 221,000.00$
Utilities
10-532-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
10-532-540060 Cemetery Maintenance 24,303.18$ 26,000.00$ 26,000.00$ 30,000.00$
10-532-540065 Cemetery Restoration 4,960.00$ -$ -$ -$
10-532-541030 Vehicle Wash 1,286.00$ 1,290.00$ 1,290.00$ 1,290.00$
10-532-546010 Clothing Expense 300.95$ 160.00$ 160.00$ 1,860.00$
234
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
10-532-547010 Equipment Maintenance -$ 80.00$ 80.00$ 80.00$
10-532-547020 Maintenance Agreements 994.13$ 1,200.00$ 1,200.00$ 700.00$
10-532-547030 Radio Maintenance -$ -$ -$ -$
Repairs & Maintenance 31,844.26$ 28,730.00$ 28,730.00$ 33,930.00$
Capital Purchases
10-532-572020 Purchase Of Equipment -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total 451,996.62$ 494,610.37$ 493,330.37$ 492,998.75$
235
Property Maintenance/Code Enforcement Overview
The Planning and Protective Services,Property Maintenance/Code Enforcement Division,
reports directly to the Planning and Protective Services Department Director.
The Property Maintenance Division strives to ensure public safety,health and welfare through
enforcement of housing codes and property maintenance codes.The Division provides
reasonable safeguards to ensure that existing structures are safe to occupy and use;and
promotes neighborhood conditions that contribute to high quality of life for residents,and
create a positive quality of place for visitors to the Capital City.
Goals & Objectives – including, but not limited to the following:
GOAL:Promote the safety of the community through enforcement of housing codes,property
maintenance codes and elimination of distressed and deteriorated structures
OBJECTIVE:To gain voluntary compliance through active monitoring of neighborhood
conditions and engagement of property owners
OBJECTIVE:To enhance compliance objectives through coordination with Police,Fire,and Law
Departments
OBJECTIVE:To identify repeat customers,”and distressed properties for special attention,such
as the abandoned building registration program,nuisance abatement,or prosecution
OBJECTIVE:To engage landlords in the improvement of rental housing conditions and
occupancy issues
236
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23
7
Significant Changes/Initiatives
The Division is responsible for enforcement of nuisance,property maintenance and housing
occupancy related codes.The Division monitored approximately 90 buildings which were
foreclosed,vacant or met the City’s definition of abandoned”in 2015.However,one third of
those buildings were eventually removed from the list,due to rehabilitation,demolition or sale.
Staff proactively patrols and targets buildings to ensure they remain secured from vagrants and
the elements,and partners with the JCPD Community Action Team and JCFD Safety Inspectors
to identify defective properties and those at risk of developing into multiple or major nuisance
violations.The Division also provides staff support for administrative hearings prescribed by the
City’s nuisance,condemned structure,junk vehicle,and vicious animals codes.Staff also
monitored compliance with the City’s ordinance requiring occupied buildings to maintain trash
service,and pursued approximately 150 persons primarily occupants of rental properties)with
summons for failure to maintain trash service.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $229 , 571 221 , 571 232 , 027 2 , 4561.07%
Materials Supplies 4,380 4,380 4,380 0.00%
Contractual Services 36,500 44,500 36,500 0.00%
Utilities 0.00%
Repairs Maintenance 1,110 1,110 3,055 1,945 175.23%
Other Operating Expenses 0.00%
Capital Purchases 0.00%
TOTAL $271 , 561 271 , 561 275 , 962 4 , 401
Planning Protective Services Property Maintenance and Code Enforcement
FY14
Actual
FY15
Adopted
FY15
Projected
FY16
Adopted
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
The Property Maintenance and Code Enforcement Division is the newly established Division
that resulted during the FY15 budget process and is intended to allow for more accountability
for the services performed.The funding for the new Division was transferred from the Building
Regulation Division.
Overall there were no significant budget changes for the Property Maintenance and Code
Enforcement Division.The increase in the personnel services expense category is due to the
900 one time payment to every full time employee.
238
The increase in the repairs and maintenance expense category is the result of the approval of
the City providing uniforms to the staff.
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Planning Protective Services Property Maint.Code Enforcement
Senior Housing Inspector 1.00 1.00
Property Inspector 2.00 2.00
Part time Neighborhhod Support Technicia 2.00 2.00
Total Full Time 3.00 3.00
Total Part time 2.00 2.00
Full Time Equivalents FTE)
Staffing levels for Planning Protective Services Property Maintenance Code Enforcement
have remained constant with no expectation of a change in the future.
239
Personnel
Services
84.08%
Materials
Supplies
1.59%
Contractual
Services
13.22%Utilities
0.00%
Repairs
Maintenance
1.11%
Other Operating
Expenses
0.00%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Planning Protective Svcs Prop Main/Code
Enforcement
Council Adopted Budget
240
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
533 PPS - Prop Maint/Code Enforce
Personnel Services
10-533-501020 Salaries -$ 147,805.18$ 147,805.18$ 150,505.02$
10-533-501060 Seasonal Salaries -$ 15,990.00$ 6,887.61$ 15,990.00$
10-533-501090 Overtime -$ 370.00$ 1,368.06$ 740.00$
10-533-501095 Overtime Straight Pay -$ 100.00$ 100.00$ 260.00$
10-533-502010 Social Security -$ 12,566.29$ 12,566.29$ 12,813.37$
10-533-502020 Group Health Insurance -$ 25,990.23$ 25,990.23$ 25,582.16$
10-533-502030 Retirement -$ 26,013.71$ 26,013.71$ 23,511.19$
10-533-502040 Workers Compensation -$ -$ -$ 1,874.09$
10-533-502050 Life Insurance -$ 250.19$ 354.52$ 255.33$
10-533-502060 Long Term Disability -$ 411.26$ 411.26$ 419.34$
10-533-502070 Employee Assistance Prgm -$ 74.14$ 74.14$ 76.38$
Personnel Services -$ 229,571.00$ 221,571.00$ 232,026.88$
Materials & Supplies
10-533-511010 Advertising -$ 100.00$ 100.00$ 100.00$
10-533-511020 Postage -$ 1,500.00$ 1,500.00$ 1,500.00$
10-533-512010 Printing -$ 350.00$ 350.00$ 350.00$
10-533-512020 Copies -$ 15.00$ 15.00$ 15.00$
10-533-512030 Photographic Supplies -$ -$ -$ -$
10-533-513010 Office Supplies -$ 900.00$ 900.00$ 900.00$
10-533-514030 Small Tools -$ 150.00$ 150.00$ 150.00$
10-533-515040 First Aid Supplies -$ 15.00$ 15.00$ 15.00$
10-533-517010 Operational Supplies -$ 1,350.00$ 1,350.00$ 1,350.00$
Materials & Supplies -$ 4,380.00$ 4,380.00$ 4,380.00$
Contractual Services
10-533-520030 Dues And Publications -$ 500.00$ 500.00$ 500.00$
10-533-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-533-520070 Training And Education -$ 1,000.00$ 1,000.00$ 1,000.00$
10-533-522020 Professional Services -$ -$ -$ -$
10-533-522021 Abatement -$ 15,000.00$ 28,000.00$ 15,000.00$
10-533-522022 Demo -$ 20,000.00$ 15,000.00$ 20,000.00$
10-533-522070 Legal Services -$ -$ -$ -$
10-533-523010 Equipment Rent/lease -$ -$ -$ -$
10-533-529020 Historic Preservation Comm -$ -$ -$ -$
Contractual Services -$ 36,500.00$ 44,500.00$ 36,500.00$
Utilities
10-533-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
10-533-541030 Vehicle Wash -$ 270.00$ 270.00$ 270.00$
10-533-546010 Clothing Expense -$ 160.00$ 160.00$ 2,180.00$
10-533-547010 Equipment Maintenance -$ 30.00$ 30.00$ 30.00$
10-533-547020 Maintenance Agreements -$ 650.00$ 650.00$ 575.00$
10-533-547030 Radio Maintenance -$ -$ -$ -$
Repairs & Maintenance -$ 1,110.00$ 1,110.00$ 3,055.00$
Capital Purchases
10-533-572020 Purchase Of Equipment -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total -$ 271,561.00$ 271,561.00$ 275,961.88$
241
Building Inspection and Regulation Overview
The Building Inspection and Regulation Division reports directly to the Planning and Protective
Services Department Director.
The Building Inspection and Regulation Division ensures the public safety, health and welfare
insofar as they are affected by building construction. The Division enforces building codes
within the City of Jefferson that set minimum standards for new construction, alterations,
additions, repair, and demolition. Services provided by the Division ensure reasonable
safeguards to protect against the hazards of inadequate or defective building construction and
systems. Overall, the Division provides for building plan reviews, administering the issuance of
permits, performing construction site inspections, issuing Certificates of Occupancy, and
business license site reviews.
Goals & Objectives – including, but not limited to the following:
GOAL: Promote the safety of the community through building inspections and enforcement of
building codes
OBJECTIVE: To review public input and consider potential changes to processes and policies to
continually improve upon services
OBJECTIVE: To promote and influence code compliance through improved understanding of
the building codes
GOAL: Ensure that permits are properly issued and administered in accordance with building
code requirements and local contractor licensing regulations
OBJECTIVE: To support licensing of general contractors prior to the issuance of building permits
OBJECTIVE: To administer the licensing of electrical and plumbing trades within the City
OBJECTIVE: To track, monitor, and document turnaround times for plan review and inspection
requests
OBJECTIVE: To coordinate and communicate with other involved divisions and departments on
plan reviews and inspections
242
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24
4
Significant Changes/Initiatives
The Building Inspection and Regulation Division is rebuilding from the previous year’s period of
staff turnover.The new Building Official and inspection staff began the review and update of
policies and procedures,which have been published on the City’s website.Feedback has been
solicited from residential,commercial and design stakeholders for the purpose of gathering input
into further refinements.The policy and procedure changes will support the staff’s use of
available software to increase automation and tracking of work to achieve greater effectiveness
and efficiency.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $302 , 027 303 , 307 306 , 583 4 , 5571.51%
Materials Supplies 3,880 3,324 3,680 200)5.15%
Contractual Services 3,500 3,736 4,500 1,000 28.57%
Utilities 0.00%
Repairs Maintenance 1,110 1,430 2,930 1,820 163.96%
Other Operating Expenses 0.00%
Capital Purchases 0.00%
TOTAL $310 , 517 311 , 797 317 , 693 7 , 177
Planning Protective Services Building Inspection and Regulation
FY14
Actual
FY15
Adopted
FY15
Projected
FY16
Adopted
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
During the FY15 budget process,the Building Regulation Division was separated into two
Divisions:the Property Maintenance and Code Enforcement division and the Building Inspection
and Regulation Division.The FY15 appropriation for the Property Maintenance and Code
Enforcement Division was funded from the Building Regulation Division.The significant change
for the Building Inspection and Regulation Division occurred in the personnel services expense
category.This change was due to the 900 onetime payment for every full time employee.
The increase in the contractual services expense category is for code publications.
The repairs and maintenance expense category increase was due to the approval for staff
uniforms.The increase for the uniforms was offset by the reduction in the maintenance
agreement costs.
245
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Planning Protective Services Building Inspection and Regulation
Building Official 1.00 1.00
Building and Inspection Division Director 1.00
Plumbing Inspector 1.00
Electrical Inspector 1.00
Building Inspector 1.00
Building Inspector I,II 3.00 3.00
Senior Housing Inspector moved to 535) 1.00
Environ.Health Spec.moved to 532 533) 3.00
Total Full Time 8.00 4.00 4.00
Total Part time
Full Time Equivalents FTE)
Staffing levels for Planning Protective Services Building Inspection and Regulation have
remained constant with no expectation of a change in the future.
246
Personnel
Services
96.50%
Materials
Supplies
1.16%
Contractual
Services
1.42%Utilities
0.00%
Repairs
Maintenance
0.92%Other Operating
Expenses
0.00%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Planning Protective Svcs Bldg Regs
Council Adopted Budget
247
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
534 Plan & Protect Svcs-Bldg Regs
Personnel Services
10-534-501020 Salaries -$ 215,803.73$ 214,843.73$ 214,962.70$
10-534-501060 Seasonal Salaries -$ -$ -$ -$
10-534-501090 Overtime -$ 370.00$ 370.00$ 370.00$
10-534-501095 Overtime Straight Pay -$ 65.00$ 65.00$ 65.00$
10-534-502010 Social Security -$ 16,542.26$ 16,542.26$ 16,477.92$
10-534-502020 Group Health Insurance -$ 30,156.23$ 30,156.23$ 38,169.41$
10-534-502030 Retirement -$ 37,981.46$ 37,981.46$ 33,464.04$
10-534-502040 Workers Compensation -$ -$ -$ 2,012.43$
10-534-502050 Life Insurance -$ 380.42$ 380.42$ 361.57$
10-534-502060 Long Term Disability -$ 628.65$ 628.65$ 598.29$
10-534-502070 Employee Assistance Prgm -$ 98.86$ 98.86$ 101.84$
10-534-503020 Unemployment Compensation -$ -$ 2,240.00$ -$
Personnel Services -$ 302,026.61$ 303,306.61$ 306,583.20$
Materials & Supplies
10-534-511010 Advertising -$ 100.00$ -$ 100.00$
10-534-511020 Postage -$ 1,000.00$ 1,000.00$ 1,000.00$
10-534-512010 Printing -$ 350.00$ 114.00$ 350.00$
10-534-512020 Copies -$ 15.00$ 15.00$ 15.00$
10-534-512030 Photographic Supplies -$ -$ -$ -$
10-534-513010 Office Supplies -$ 900.00$ 900.00$ 900.00$
10-534-514030 Small Tools -$ 150.00$ 150.00$ 150.00$
10-534-515040 First Aid Supplies -$ 15.00$ 15.00$ 15.00$
10-534-517010 Operational Supplies -$ 1,350.00$ 1,130.00$ 1,150.00$
Materials & Supplies -$ 3,880.00$ 3,324.00$ 3,680.00$
Contractual Services
10-534-520030 Dues And Publications -$ 1,000.00$ 1,236.00$ 2,000.00$
10-534-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-534-520070 Training And Education -$ 2,500.00$ 2,500.00$ 2,500.00$
10-534-522020 Professional Services -$ -$ -$ -$
10-534-522021 Abatement -$ -$ -$ -$
10-534-522022 Demo -$ -$ -$ -$
10-534-522070 Legal Services -$ -$ -$ -$
10-534-523010 Equipment Rent/lease -$ -$ -$ -$
10-534-529020 Historic Preservation Comm -$ -$ -$ -$
Contractual Services -$ 3,500.00$ 3,736.00$ 4,500.00$
Utilities
10-534-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
10-534-541030 Vehicle Wash -$ 270.00$ 270.00$ 270.00$
10-534-546010 Clothing Expense -$ 160.00$ 480.00$ 2,180.00$
10-534-547010 Equipment Maintenance -$ 30.00$ 30.00$ 30.00$
10-534-547020 Maintenance Agreements -$ 650.00$ 650.00$ 450.00$
10-534-547030 Radio Maintenance -$ -$ -$ -$
Repairs & Maintenance -$ 1,110.00$ 1,430.00$ 2,930.00$
Capital Purchases
10-534-572020 Purchase Of Equipment -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
248
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
Expense Total -$ 310,516.61$ 311,796.61$ 317,693.20$
249
Department of Public Works
Department Overview
The Department of Public Works contributes to the quality of life by fostering connectivity
through safe transportation infrastructure.
The Public Works Department reports directly to the City Administrator.
The Public Works Department administrates the Airport,Central Maintenance,Engineering,
Parking,Streets,Transit,and Wastewater Divisions.The following are funded through the
General Fund:Administration,Central Maintenance,Engineering,and Streets.The Airport,
Parking,Transit,and Wastewater are Enterprise Funds.
Budget Summary
Program Amount Percent
Administration $ 403,901 417 , 325 417 , 325 395 , 687 21 , 638 )5.18%
Central Maintenance 1,045,224 1,008,927 1,008,927 1,015,037 6,110 0.61%
Engineering 950,608 994,049 1,012,949 1,043,804 49,755 5.01%
Street 3,124,571 2,811,700 2,813,797 3,110,851 299,151 10.64%
TOTAL $ 5,524,304 5,232,001 5,252,998 5,565,379 333 , 378
Public Works Expenditures by Program
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary for the expenses by program reveals,there was an overall
increase in appropriated dollars for the Department.The largest dollar amount increase
occurred in the Street Division.
250
Category Amount Percent
Expenses:
Personnel Services $ 3,261,417 3,283,011 3,283,011 3,299,179 16,168 0.49%
Materials Supplies 910,926 680,915 672,667 796,415 115,500 16.96%
Contractual Services 25,294 35,600 38,115 38,600 3,000 8.43%
Utilities 725,024 691,900 691,664 713,110 21,210 3.07%
Repairs Maintenance 586,643 540,575 548,641 593,075 52,500 9.71%
Capital Purchases 15,000 18,900 125,000 125,000 0.00%
TOTAL $ 5,524,304 5,232,001 5,252,998 5,565,379 333,378
Public Works Expenditures by Category
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the expenses by category for the Department as a whole reveals there was a
significant change in the appropriated dollars for materials supplies,as well as capital
purchases.The increase in the materials supplies category is due to the increased budget for
chemicals,which are used during winter weather events,in the Street Division.The increase in
capital purchases is a result of the approval of vehicle and equipment purchases in the
Engineering and Street Divisions.
251
Administration Overview
The Department of Public Works contributes to the quality of life by fostering connectivity
through safe transportation infrastructure.
The Public Works Department reports directly to the City Administrator.
The Public Works Department administrates the Airport, Central Maintenance, Engineering,
Parking, Streets, Transit, and Wastewater Divisions. The following are funded through the
General Fund: Administration, Central Maintenance, Engineering, and Streets. The Airport,
Parking, Transit, and Wastewater are Enterprise Funds.
Goals & Objectives – including, but not limited to the following:
GOAL: Provide technical expertise to the City Council and assigned boards, commissions, staff,
and committees
OBJECTIVE: To ensure the decision makers have the information needed to make good
decisions
GOAL: Provide leadership, training and operational support for divisions within the Department
OBJECTIVE: To ensure decisions are made that result in a higher quality of life for the residents
of the City
OBJECTIVE: To ensure the Department Staff is well trained and prepared to meet their
customer’s needs
252
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3
Significant Changes/Initiatives
During FY15,the Public Works Department developed a program called CORE”to describe the
mission and values to the Public Works Staff.CORE is defined as:improve the Community,take
Ownership,deliver Results,Empathize with the customer.Throughout FY16,Public Works
Administration will focus on communicating to all of the 100+employees the mission and values,
through better training and communication.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 271,527 280 , 450 280 , 450 281 , 312 8620.31%
Materials Supplies 129,977 133,000 133,000 111,000 22,000)16.54%
Contractual Services 1,437 2,700 2,700 2,700 0.00%
Utilities 0.00%
Repairs Maintenance 961 1,175 1,175 675 500)42.55%
Capital Purchases 0.00%
TOTAL $ 403,901 417 , 325 417 , 325 395 , 687 21 , 638 )
Public Works Administration Financial Summary
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary for the Public Works Administration Division reveals the most
significant change occurred in the materials supplies expense category,which was a decrease.
This is due to lower gasoline prices with an expectation that the lower prices will continue
throughout FY16.
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Public Works Administration
Director of Public Works 1.00 1.00 1.00
Administrative Assistant 2.00 2.00 2.00
Total Full Time 3.00 3.00 3.00
Total Part time
Full Time Equivalents FTE)
Staffing levels for Public Works Administration have remained constant with no expectation of
a change in the future.
254
Personnel
Services
71.10%
Materials
Supplies
28.05%
Contractual
Services
0.68%
Utilities
0.00%
Repairs
Maintenance
0.17%
Other Operating
Expenses
0.00%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Public Works Admin
Council Adopted Budget
255
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
540 Public Works-Admin
Personnel Services
10-540-501020 Salaries 193,304.89$ 197,163.06$ 197,163.06$ 200,948.53$
10-540-501090 Overtime -$ -$ -$ -$
10-540-501095 Overtime Straight Pay -$ -$ -$ -$
10-540-502010 Social Security 13,601.23$ 15,082.97$ 15,082.97$ 15,372.56$
10-540-502020 Group Health Insurance 28,266.83$ 32,634.09$ 32,634.09$ 32,660.76$
10-540-502030 Retirement 34,969.69$ 34,700.70$ 34,700.70$ 31,323.27$
10-540-502040 Workers Compensation 567.94$ -$ -$ 115.27$
10-540-502050 Life Insurance 304.58$ 323.87$ 323.87$ 339.29$
10-540-502060 Long Term Disability 444.72$ 471.48$ 471.48$ 476.14$
10-540-502070 Employee Assistance Prgm 66.90$ 74.14$ 74.14$ 76.38$
Personnel Services 271,526.78$ 280,450.31$ 280,450.31$ 281,312.20$
Materials & Supplies
10-540-511010 Advertising -$ -$ -$ -$
10-540-511020 Postage 62.58$ 200.00$ 200.00$ 200.00$
10-540-512010 Printing 97.00$ 200.00$ 200.00$ 200.00$
10-540-512020 Copies 0.11$ 100.00$ 100.00$ 100.00$
10-540-513010 Office Supplies 864.00$ 1,000.00$ 1,000.00$ 1,000.00$
10-540-514010 Gas 128,198.05$ 130,000.00$ 130,000.00$ 108,000.00$
10-540-514040 Food 697.68$ 200.00$ 217.52$ 200.00$
10-540-517010 Operational Supplies 57.46$ 1,300.00$ 1,282.48$ 1,300.00$
Materials & Supplies 129,976.88$ 133,000.00$ 133,000.00$ 111,000.00$
Contractual Services
10-540-520030 Dues And Publications 600.20$ 500.00$ 617.80$ 500.00$
10-540-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-540-520070 Training And Education 836.52$ 2,000.00$ 1,882.20$ 2,000.00$
10-540-522020 Professional Services -$ 200.00$ 200.00$ 200.00$
10-540-527010 Comm Serv Projects -$ -$ -$ -$
Contractual Services 1,436.72$ 2,700.00$ 2,700.00$ 2,700.00$
Utilities
10-540-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
10-540-547020 Maintenance Agreements 960.77$ 1,175.00$ 1,175.00$ 675.00$
Repairs & Maintenance 960.77$ 1,175.00$ 1,175.00$ 675.00$
Capital Purchases
10-540-572020 Purchase Of Equipment -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total 403,901.15$ 417,325.31$ 417,325.31$ 395,687.20$
256
Central Maintenance Overview
The Department of Public Works, Central Maintenance Division, is a part of the Department of
Public Works operations group and reports to the Operations Division Director, who reports
directly to the Public Works Director.
The Central Maintenance Division’s purpose is to provide safe, reliable, and appropriate City
vehicles and equipment to achieve City outcomes. The Division is responsible for approximately
460 vehicles and equipment. In addition to the repair and maintenance services, the Division also
maintains the City’s central vehicle wash station and fuel dispensing system.
Goals & Objectives – including, but not limited to the following:
GOAL: Provide vehicle and equipment maintenance support
OBJECTIVE: To prioritize work on vehicle and equipment requiring repair such that the highest
needs of the City are met
OBJECTIVE: To ensure the City can provide the required services to the residents and guests of
the City
OBJECTIVE: To minimize down time of critical equipment
OBJECTIVE: To maximize equipment/vehicle life
OBJECTIVE: To ensure identify safety hazards
GOAL: Analyze vehicle needs of the City Departments
OBJECTIVE: Conduct discussions with Departments focusing on Department needs and
recommendations for changes
OBJECTIVE: Provide usage data to Departments to assist them in avoiding unnecessary purchases
and maintenance cost
257
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25
8
Significant Changes/Initiatives
Throughout FY16,the Central Maintenance Division will continue to maintain an aging fleet in an
effort to stabilize the readiness of the City’s fleet of vehicles and equipment.The parts budget
was increased in 2016 to aid in accomplishing this task.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 511,487 527,067 527,067 479,317 47,750)9.06%
Materials Supplies 15,400 14,640 14,640 16,640 2,000 13.66%
Contractual Services 699 2,500 2,500 2,500 0.00%
Utilities 16,864 15,820 15,920 17,580 1,760 11.13%
Repairs Maintenance 500,774 448,900 448,800 499,000 50,100 11.16%
Capital Purchases 0.00%
TOTAL $ 1,045,224 1,008,927 1,008,927 1,015,037 6 , 110
Public Works Central Maintenance Financial Summary
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary for the Central Maintenance Division reveals there is no
significant change in the overall budget.However,there are two significant changes within the
individual categories:a decrease in Personnel Services and an increase in Repairs
Maintenance.The change in the Personnel Services category is due to the removal of the part
time with benefits position.The employee in that position has transferred to the Wastewater
Division.The increased budget for Repairs Maintenance is mainly due to the aging fleet of the
City.The cost to maintain it requires the purchase of various vehicle and equipment parts.
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Public Works Central Maintenance
Central Maintenance Supervisor 1.00 1.00 1.00
Mechanic Supervisor 1.00 1.00 1.00
Mechanic 4.00 4.00 4.00
Parts Clerk 1.00 1.00 1.00
Administrative Technician 1.00
Part time Administrative Technician 1.00 1.00
Seasonal Employee 1.00 1.00
Total Full Time 8.00 7.00 7.00
Total Part time 2.00 2.00
Full Time Equivalents FTE)
Staffing levels for Public Works Central Maintenance have remained constant with no
expectation of a change in the future.
259
Personnel
Services
47.22%
Materials
Supplies
1.64%
Contractual
Services
0.25%
Utilities
1.73%
Repairs
Maintenance
49.16%
Other Operating
Expenses
0.00%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Public Works Central Maintenance
Council Adopted Budget
260
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
535 Public Works-Central Maintenan
Personnel Services
10-535-501020 Salaries 329,702.28$ 313,289.54$ 313,289.54$ 319,589.28$
10-535-501040 Part-time (w\benefits)-$ 24,082.81$ 23,860.87$ -$
10-535-501050 Parttime(w/o Benefits)3,100.00$ 7,400.00$ 7,400.00$ 7,400.00$
10-535-501070 Stand-by Plan -$ -$ -$ -$
10-535-501090 Overtime 9,937.99$ 4,500.00$ 4,665.99$ 4,500.00$
10-535-501095 Overtime Straight Pay 290.67$ 500.00$ 555.95$ 500.00$
10-535-502010 Social Security 24,262.75$ 26,757.59$ 26,757.59$ 25,397.18$
10-535-502020 Group Health Insurance 76,373.30$ 88,589.19$ 88,589.19$ 67,768.69$
10-535-502030 Retirement 61,495.06$ 60,257.53$ 60,257.53$ 50,289.71$
10-535-502040 Workers Compensation 4,715.54$ -$ -$ 2,260.55$
10-535-502050 Life Insurance 539.68$ 572.34$ 572.34$ 539.78$
10-535-502060 Long Term Disability 891.16$ 945.17$ 945.17$ 893.28$
10-535-502070 Employee Assistance Prgm 178.42$ 173.00$ 173.00$ 178.21$
10-535-503020 Unemployment Compensation -$ -$ -$ -$
Personnel Services 511,486.85$ 527,067.17$ 527,067.17$ 479,316.68$
Materials & Supplies
10-535-511010 Advertising 25.95$ 80.00$ 80.00$ 80.00$
10-535-511020 Postage 2.76$ 50.00$ 50.00$ 50.00$
10-535-512020 Copies -$ 10.00$ 10.00$ 10.00$
10-535-513010 Office Supplies 994.24$ 1,500.00$ 1,500.00$ 1,500.00$
10-535-514011 Gas, Oil, & Antifreeze -$ -$ -$ -$
10-535-514030 Small Tools 6,942.09$ 7,000.00$ 7,000.00$ 8,000.00$
10-535-517010 Operational Supplies 7,434.51$ 6,000.00$ 6,000.00$ 7,000.00$
Materials & Supplies 15,399.55$ 14,640.00$ 14,640.00$ 16,640.00$
Contractual Services
10-535-520030 Dues And Publications -$ -$ -$ -$
10-535-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-535-520070 Training And Education 199.00$ 2,000.00$ 2,000.00$ 2,000.00$
10-535-521005 Tank Insurance 500.00$ 500.00$ 500.00$ 500.00$
10-535-521040 Medical Claims/services -$ -$ -$ -$
10-535-523010 Equipment Rent/lease -$ -$ -$ -$
10-535-524010 Trash Collections -$ -$ -$ -$
Contractual Services 699.00$ 2,500.00$ 2,500.00$ 2,500.00$
Utilities
10-535-531010 Electricity 6,818.57$ 7,200.00$ 6,700.00$ 7,560.00$
10-535-533010 Natural Gas 8,648.66$ 7,000.00$ 7,600.00$ 8,400.00$
10-535-534010 Telephone -$ 220.00$ 220.00$ 220.00$
10-535-535010 Water/Sewer 1,396.69$ 1,400.00$ 1,400.00$ 1,400.00$
Utilities 16,863.92$ 15,820.00$ 15,920.00$ 17,580.00$
Repairs & Maintenance
10-535-540010 Building & Grounds Maint.9,386.61$ 10,000.00$ 10,000.00$ 10,000.00$
10-535-541010 Veh & Equip Parts Etc 481,274.66$ 425,000.00$ 425,000.00$ 475,000.00$
10-535-546010 Clothing Expense 5,326.74$ 5,000.00$ 5,000.00$ 5,500.00$
10-535-547010 Equipment Maintenance 1,956.65$ 4,300.00$ 4,300.00$ 3,000.00$
10-535-547020 Maintenance Agreements 2,829.76$ 4,100.00$ 4,100.00$ 5,400.00$
10-535-547030 Radio Maintenance -$ 500.00$ 400.00$ 100.00$
Repairs & Maintenance 500,774.42$ 448,900.00$ 448,800.00$ 499,000.00$
Capital Purchases
10-535-572020 Purchase Of Equipment -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
261
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
Revenue Total -$ -$ -$ -$
Expense Total 1,045,223.74$ 1,008,927.17$ 1,008,927.17$ 1,015,036.68$
262
Engineering Overview
The Department of Public Works, Engineering Division, reports directly to the Public Works
Director.
The Engineering Division provides surveying, designing, project management and field inspection
services for the implementation of the City’s capital improvements program. The Division is also
responsible for the engineering review and inspection of developer proposed infrastructure
improvements (streets, storm water and sanitary sewers, etc.). The Division also provides the
administration of the storm water master plan effort, flood plain permitting and
monitoring/reporting for the City’s NPDES Phase II storm water permit.
Goals & Objectives – including, but not limited to the following:
GOAL: Complete City Council approved projects within established timeframes
OBJECTIVE: To ensure timely and efficient implementation of CIP projects
OBJECTIVE: Ensure a well-planned list of projects that fit within existing funding
OBJECTIVE: To be able to qualify, retain, and manage engineering firms to study and or design
projects
OBJECTIVE: Effectively communicate with other City departments to ensure the smooth
movement of projects through the internal City processes
OBJECTIVE: Ensure accurate and timely review of development plans
GOAL: Achieve the benchmarks set out by our MS4 (municipal storm water system) permit
OBJECTIVE: To ensure the City maintains compliance with the MS4 permit
263
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Significant Changes/Initiatives
The Engineering Division will look to finish a multiyear project at the interchange of Highway 54
and Stadium Boulevard with the construction of a dual lane roundabout at the intersection of
Stadium Boulevard and Jefferson Street.The division will also focus on the rehabilitation and
reconstruction of failing stormwater inlets and piping.Implementation of the new water quality
stormwater codes will also be prominently featured.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 921,578 954,724 954,724 976,979 22,255 2.33%
Materials Supplies 10,122 12,925 12,925 12,925 0.00%
Contractual Services 6,389 12,500 12,500 12,500 0.00%
Utilities 452 1,000 1,000 500 500)50.00%
Repairs Maintenance 12,067 12,900 12,900 12,900 0.00%
Capital Purchases 18,900 28,000 28,000 0.00%
TOTAL $ 950,608 994,049 1,012,949 1,043,804 49,755
Public Works Engineering Financial Summary
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary for the Engineering Division reveals an increase for FY16,which
is due to an increase in the Personnel Services and Capital Purchases categories.The increase in
Personnel Services is due to the 900 onetime payment for every full time employee.The City
Council also approved an increase in the Capital Purchases category to purchase needed
equipment.
265
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Public Works Engineering
City Engineer 1.00 1.00 1.00
Engineering Supervisor 1.00
Administrative Technician 1.00 1.00 1.00
Civil Engieer I,II 4.00 3.00 3.00
Civil Engineer I
Civil Engineer II
Plan Reviewer 1.00 1.00 1.00
Registered Land Surveyor 1.00 1.00 1.00
Engineering Inspection Supervisor 1.00 1.00 1.00
Engineering Designer 1.00
Construction Inspector 2.00 2.00 2.00
Engineering Survey Technician 1.00 1.00 1.00
Part time Survey Assistant 3.00
Total Full Time 14.00 11.00 11.00
Total Part time 3.00
Full Time Equivalents FTE)
Staffing levels for Public Works Engineering have remained constant with no expectation of a
change in the future.
266
Personnel
Services
93.60%
Materials
Supplies
1.24%
Contractual
Services
1.20%Utilities
0.05%
Repairs
Maintenance
1.23%
Other Operating
Expenses
0.00%
Capital
Purchases
2.68%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Public Works Engineering
Council Adopted Budget
267
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
541 Public Works-Engineering
Personnel Services
10-541-501020 Salaries 665,602.15$ 683,642.80$ 683,642.80$ 698,595.57$
10-541-501040 Part-time (w\benefits)-$ -$ -$ -$
10-541-501050 Parttime(w/o Benefits)-$ -$ -$ -$
10-541-501060 Seasonal Salaries -$ -$ -$ -$
10-541-501080 Step-up Pay -$ -$ -$ -$
10-541-501090 Overtime 849.02$ 400.00$ 400.00$ 400.00$
10-541-501095 Overtime Straight Pay 306.71$ 400.00$ 400.00$ 400.00$
10-541-502010 Social Security 48,401.94$ 52,359.87$ 52,359.87$ 53,503.76$
10-541-502020 Group Health Insurance 85,569.31$ 94,160.94$ 94,160.94$ 108,119.51$
10-541-502030 Retirement 116,585.27$ 120,461.93$ 120,461.93$ 108,940.30$
10-541-502040 Workers Compensation 1,204.70$ -$ -$ 3,639.97$
10-541-502050 Life Insurance 1,060.81$ 1,141.26$ 1,141.26$ 1,175.53$
10-541-502060 Long Term Disability 1,752.42$ 1,884.96$ 1,884.96$ 1,923.88$
10-541-502070 Employee Assistance Prgm 245.32$ 271.86$ 271.86$ 280.05$
10-541-503020 Unemployment Compensation -$ -$ -$ -$
Personnel Services 921,577.65$ 954,723.62$ 954,723.62$ 976,978.57$
Materials & Supplies
10-541-511010 Advertising 1,032.30$ 600.00$ 600.00$ 600.00$
10-541-511020 Postage 200.43$ 800.00$ 800.00$ 800.00$
10-541-512010 Printing 498.26$ 100.00$ 100.00$ 100.00$
10-541-512020 Copies 0.19$ 75.00$ 75.00$ 75.00$
10-541-512030 Photographic Supplies -$ -$ -$ -$
10-541-513010 Office Supplies 4,265.31$ 5,800.00$ 4,556.46$ 5,800.00$
10-541-514030 Small Tools -$ 200.00$ 178.97$ 200.00$
10-541-514040 Food 128.63$ 150.00$ 171.03$ 150.00$
10-541-515040 First Aid Supplies 174.75$ 50.00$ 50.00$ 50.00$
10-541-515070 Const & Inspect Supplies 454.02$ 2,000.00$ 2,000.00$ 2,000.00$
10-541-515080 Surveying Supplies 1,849.91$ 2,000.00$ 2,000.00$ 2,000.00$
10-541-517010 Operational Supplies 1,518.42$ 1,150.00$ 2,393.54$ 1,150.00$
Materials & Supplies 10,122.22$ 12,925.00$ 12,925.00$ 12,925.00$
Contractual Services
10-541-520030 Dues And Publications 1,943.80$ 4,000.00$ 4,000.00$ 4,000.00$
10-541-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-541-520070 Training And Education 2,850.24$ 3,000.00$ 3,000.00$ 3,000.00$
10-541-520080 Tuition Reimbursement -$ -$ -$ -$
10-541-521040 Medical Claims/services -$ -$ -$ -$
10-541-522020 Professional Services 484.00$ 4,000.00$ 4,000.00$ 4,000.00$
10-541-522055 Stormwater Compliance 1,111.03$ 1,500.00$ 1,500.00$ 1,500.00$
Contractual Services 6,389.07$ 12,500.00$ 12,500.00$ 12,500.00$
Utilities
10-541-534010 Telephone 452.32$ 1,000.00$ 1,000.00$ 500.00$
Utilities 452.32$ 1,000.00$ 1,000.00$ 500.00$
Repairs & Maintenance
10-541-541020 Veh Maintenance -$ -$ -$ -$
10-541-541030 Vehicle Wash 969.00$ 1,000.00$ 1,000.00$ 1,000.00$
10-541-546010 Clothing Expense 625.54$ 1,000.00$ 1,000.00$ 1,000.00$
10-541-547010 Equipment Maintenance 843.12$ 1,500.00$ 1,500.00$ 1,500.00$
10-541-547020 Maintenance Agreements 9,629.30$ 9,400.00$ 9,400.00$ 9,400.00$
10-541-547030 Radio Maintenance -$ -$ -$ -$
Repairs & Maintenance 12,066.96$ 12,900.00$ 12,900.00$ 12,900.00$
268
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
Capital Purchases
10-541-572010 Purchase of Vehicles -$ -$ -$ 28,000.00$
10-541-572020 Purchase Of Equipment -$ -$ 18,900.00$ -$
Capital Purchases -$ -$ 18,900.00$ 28,000.00$
Capital Projects
10-541-576031 Misc Stormwater Projects -$ -$ -$ -$
10-541-576035 Sidewalk/Greenway-JCMG -$ -$ -$ -$
Capital Projects -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total 950,608.22$ 994,048.62$ 1,012,948.62$ 1,043,803.57$
269
Street Overview
The Department of Public Works, Streets Division, is part of the Department of Public Works
operations group and reports directly to the Operations Division Director, who reports to the
Public Works Director.
The Streets Division maintains and improves more than 250 miles of roadway in the City of
Jefferson. The Division’s duties include installing and servicing the City’s traffic signals and signs,
repairing curbs and gutters, striping the streets, sweeping the streets, plowing the streets when
required by weather, mowing the rights-of-way for various streets as well as providing for the
maintenance of the City’s storm water conveyance system.
Goals & Objectives – including, but not limited to the following:
GOAL: Develop and maintain a multi-year surface treatment program to cost effectively maintain
the street network with the budget provided
OBJECTIVE: To ensure the City streets are maintained through a proactive repair and
preventative maintenance
OBJECTIVE: To ensure the safe traffic flow for the City’s traveling public
GOAL: Deploy resources to maintain the public storm system
OBEJCTIVE: To maintain the storm water infrastructure system in working condition to promote
collection of storm water consistent with accepted standards
270
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1
Significant Changes/Initiatives
The FY16 budget contains funding for much needed vehicle/equipment replacement or
upgrades.Funding for vehicle/equipment replacements or upgrades has been very limited since
fiscal year 2008.The Street Division will continue to focus on maintenance of streets and storm
water repair.
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 1,556,826 1,520,770 1,520,770 1,561,571 40,801 2.68%
Materials Supplies 755,428 520,350 512,102 655,850 135,500 26.04%
Contractual Services 16,769 17,900 20,415 20,900 3,000 16.76%
Utilities 707,708 675,080 674,744 695,030 19,950 2.96%
Repairs Maintenance 72,841 77,600 85,766 80,500 2,900 3.74%
Capital Purchases 15,000 97,000 97,000 0.00%
TOTAL $ 3,124,571 2,811,700 2,813,797 3,110,851 299,151
Public Works Street Financial Summary
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the budget summary for the Street Division reveals a significant increase for FY16,
due to increases in every category.
Personnel Services increased due to the 900 onetime payment for every full time employee and
an increase in overtime.
The increase for the Materials Supplies category is due to the rising cost of chemicals used to
treat the roads during the winter.The budget for chemicals is based on the expected cost and
volume needed to replenish the chemical supply.
The Contractual Services category increase is largely due to the cost the City will incur to satisfy
citizen requests for installation of streetlights.
Also,the City Council approved an increase in the Capital Purchases category,which will allow for
the replacement of aging equipment and vehicles.
272
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Public Works Streets
Operations Division Director 0.50 0.50 0.50
Street Superintendent 1.00 1.00 1.00
Street Supervisor 2.00 2.00 2.00
Construction Inspector 1.00 1.00 1.00
Street Maintenance Crew Leader 5.00 5.00 5.00
Traffic Signal Tech 1.00 1.00 1.00
Street Maint.Senior Worker,Worker,Trainee 15.00 13.00 13.00
Senior Street Mai ntenance Worker
Street Maintenance Worker
Street Maintenance Trainee
Part time Maintenance Assistant 10.00
Seasonal Employee 5.00 5.00
Total Full Time 25.50 23.50 23.50
Total Part time 10.00 5.00 5.00
Full Time Equivalents FTE)
Staffing levels for Public Works Streets have remained constant with no expectation of a
change in the future.
273
Personnel
Services
50.20%
Materials
Supplies
21.08%
Contractual
Services
0.67%
Utilities
22.34%
Repairs
Maintenance
2.59%
Other Operating
Expenses
0.00%
Capital
Purchases
3.12%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Public Works Street
Council Adopted Budget
274
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
542 Public Works-Street
Personnel Services
10-542-501020 Salaries 1,015,650.74$ 1,031,248.60$ 1,031,248.60$ 1,050,712.34$
10-542-501060 Seasonal Salaries 22,820.02$ 18,000.00$ 18,000.00$ 18,000.00$
10-542-501070 Stand-by Plan 4,268.00$ 4,081.31$ 4,081.31$ 5,000.00$
10-542-501090 Overtime 63,876.86$ 20,000.00$ 20,000.00$ 35,000.00$
10-542-501095 Overtime Straight Pay 265.41$ 2,000.00$ 2,000.00$ 500.00$
10-542-502010 Social Security 80,776.29$ 82,262.74$ 82,262.74$ 84,854.74$
10-542-502020 Group Health Insurance 148,352.89$ 171,458.38$ 171,458.38$ 174,200.51$
10-542-502030 Retirement 189,017.74$ 186,090.06$ 186,090.06$ 169,069.85$
10-542-502040 Workers Compensation 26,942.26$ -$ -$ 18,752.09$
10-542-502050 Life Insurance 1,642.82$ 1,743.59$ 1,743.59$ 1,777.86$
10-542-502060 Long Term Disability 2,688.79$ 2,854.37$ 2,854.37$ 2,905.41$
10-542-502070 Employee Assistance Prgm 524.10$ 580.79$ 580.79$ 598.29$
10-542-503010 Awards Program -$ 200.00$ 200.00$ 200.00$
10-542-503020 Unemployment Compensation -$ 250.00$ 250.00$ -$
Personnel Services 1,556,825.92$ 1,520,769.84$ 1,520,769.84$ 1,561,571.09$
Materials & Supplies
10-542-511010 Advertising 393.13$ 300.00$ 300.00$ 300.00$
10-542-511020 Postage 144.52$ 150.00$ 195.00$ 150.00$
10-542-512010 Printing -$ 90.00$ 45.00$ 90.00$
10-542-512020 Copies 42.83$ 10.00$ 10.00$ 10.00$
10-542-513010 Office Supplies 1,095.78$ 1,600.00$ 1,600.00$ 1,600.00$
10-542-514020 Chemicals 473,730.88$ 225,000.00$ 225,000.00$ 360,000.00$
10-542-514030 Small Tools 9,209.65$ 9,000.00$ 7,852.20$ 9,000.00$
10-542-514040 Food 1,037.84$ 2,000.00$ 2,000.00$ 2,000.00$
10-542-515010 Stormwater Material -$ -$ -$ -$
10-542-515020 Street Materials 263,433.21$ 275,000.00$ 267,900.00$ 275,000.00$
10-542-515040 First Aid Supplies 315.50$ 500.00$ 500.00$ 500.00$
10-542-515060 Weed Control 1,489.50$ 1,500.00$ 1,903.50$ 2,000.00$
10-542-515070 Const & Inspect Supplies -$ 200.00$ 161.50$ 200.00$
10-542-517010 Operational Supplies 4,534.66$ 5,000.00$ 4,635.00$ 5,000.00$
Materials & Supplies 755,427.50$ 520,350.00$ 512,102.20$ 655,850.00$
Contractual Services
10-542-520030 Dues And Publications 527.00$ 600.00$ 671.50$ 600.00$
10-542-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
10-542-520070 Training And Education 692.39$ 2,100.00$ 2,364.82$ 2,100.00$
10-542-521040 Medical Claims/services -$ -$ -$ -$
10-542-522020 Professional Services 15,489.70$ 15,000.00$ 17,178.60$ 16,000.00$
10-542-523010 Equipment Rent/lease 60.00$ 200.00$ 200.00$ 200.00$
10-542-524010 Trash Collections -$ -$ -$ -$
10-542-529070 Street Light Installation -$ -$ -$ 2,000.00$
Contractual Services 16,769.09$ 17,900.00$ 20,414.92$ 20,900.00$
Utilities
10-542-531010 Electricity 27,498.45$ 30,000.00$ 30,000.00$ 30,450.00$
10-542-531020 Street Lights 658,156.39$ 621,000.00$ 621,000.00$ 640,000.00$
10-542-533010 Natural Gas 15,116.79$ 17,000.00$ 16,735.18$ 17,000.00$
10-542-534010 Telephone 357.75$ 580.00$ 508.50$ 580.00$
10-542-535010 Water/Sewer 6,578.57$ 6,500.00$ 6,500.00$ 7,000.00$
Utilities 707,707.95$ 675,080.00$ 674,743.68$ 695,030.00$
Repairs & Maintenance
10-542-540010 Building & Grounds Maint.6,159.18$ 7,000.00$ 13,565.70$ 8,000.00$
10-542-541030 Vehicle Wash 6,840.00$ 7,000.00$ 7,000.00$ 7,000.00$
275
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
10-542-542010 Repairs - Stop/Street Lights 10,189.65$ 15,000.00$ 17,097.00$ 15,000.00$
10-542-542030 Signs & Marking Paint 35,339.98$ 35,000.00$ 35,000.00$ 36,000.00$
10-542-546010 Clothing Expense 10,094.31$ 10,000.00$ 10,000.00$ 10,000.00$
10-542-547010 Equipment Maintenance 2,850.17$ 3,200.00$ 2,592.33$ 3,200.00$
10-542-547020 Maintenance Agreements 333.36$ 300.00$ 261.36$ 300.00$
10-542-547030 Radio Maintenance 1,033.90$ 100.00$ 249.81$ 1,000.00$
Repairs & Maintenance 72,840.55$ 77,600.00$ 85,766.20$ 80,500.00$
Capital Purchases
10-542-572010 Purchase Of Vehicles 15,000.00$ -$ -$ 90,000.00$
10-542-572020 Purchase Of Equipment -$ -$ -$ 7,000.00$
10-542-573030 Purch/improv Land/buildin -$ -$ -$ -$
10-542-573050 Neighborhood Impr Projs -$ -$ -$ -$
10-542-573060 Sidewalk Rep Program -$ -$ -$ -$
10-542-573061 Street Crack Sealing -$ -$ -$ -$
Capital Purchases 15,000.00$ -$ -$ 97,000.00$
Revenue Total -$ -$ -$ -$
Expense Total 3,124,571.01$ 2,811,699.84$ 2,813,796.84$ 3,110,851.09$
276
Transfers and Subsidies
Overview
The General Fund FY16 Budget provides financial assistance to City Departments and Funds
that do not generate adequate resources to fully fund their operations.
The General Fund has historically provided financial assistance to the Airport Division Fund and
the Transit Division Fund.
The Airport Division and Transit Division Funds fiscal needs will fluctuate based on the revenue
the Divisions generate.The General Fund’s transfer or subsidy is estimated annually.
The Tax Increment Financing TIF)transfer is money the City is obligated to pay to the
developer for each TIF agreement based on the sales tax dollars remitted to the City.
Budget Summary
Category Amount Percent
Expenses:
Transfer to TIF Fund $ 1,516 4 , 000 4 , 000 16 , 600 12 , 600315.00%
Airport Subsidy 170,789 196,059 196,059 189,382 6,677)3.41%
Transit Subsidy 500,129 1,095,200 1,055,200 1,211,549 116,349 10.62%
TOTAL $ 672,432 1,295,259 1,255,259 1,417,530 122 , 271
Transfers Subsidies Financial Summary
Net Change*
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Transfers Subsidies
Not Applicable
Total Full Time
Total Part time
Full Time Equivalents FTE)
277
Transfer to TIF
Fund
1.17%
Airport Matching
13.36%
Transit Matching
85.47%
Expenses By Account Classification FY16
Transfers Subsidies
Council Adopted Budget
278
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
700 Transfers & Subsidies
Transfers Out
10-700-590050 Transfer To Tif Fund 1,515.57$ 4,000.00$ 4,000.00$ 16,600.00$
10-700-590070 Airport Subsidy 170,789.16$ 196,059.23$ 196,059.23$ 189,381.74$
10-700-590075 Transit Subsidy 500,128.70$ 1,095,200.21$ 1,055,200.21$ 1,211,548.73$
10-700-590080 Transfer To Amb Serv -$ -$ -$ -$
Transfers Out 672,433.43$ 1,295,259.44$ 1,255,259.44$ 1,417,530.47$
Revenue Total -$ -$ -$ -$
Expense Total 672,433.43$ 1,295,259.44$ 1,255,259.44$ 1,417,530.47$
279
SECTION 7:Enterprise Fund Budgets
The Enterprise Funds are used to account for operations that provide a service to the general
public and are financed primarily by a user charge for the provision of such service.The City
operates four Enterprise Funds:
Airport Division Fund
Parking Division Fund
Transit Division Fund
Wastewater Division Fund
This section includes fund balance projections for each fund.The fiscal data used for FY15 is
unaudited fiscal data.All projections were prepared with the best information available at
the time of the preparation of the projection.As new information becomes available and
various assumptions and budget levels change or are evaluated the fund balance projections
will change.
280
Airport Division Fund
Jefferson City Memorial Airport - Airport Division Fund Overview
The Jefferson City Memorial Airport contributes to the quality of life for the residents, guests,
and businesses of the City by fostering connectivity through safe airport infrastructure.
The Airport Division reports directly to the Director of Public Works.
An Enterprise Fund is used to account for the operations of the Airport Division.
The Airport facility consists of an Airport Terminal Building, which was constructed in 1966, an
Air Traffic Control Tower, which was commissioned in 1973, one main runway that is 6,000 feet
long, and one cross/wind runway that is 3,400 feet long. Both runways are equipped with
parallel taxiways. The Air Traffic Control Tower is part of the Federal Aviation Administration
FAA) Contract Tower Program. It is staffed by four Air Traffic Controllers and an Air Traffic
Manager. The Tower is operated by Midwest Air Traffic Services, Inc. which is under contract
with the FAA and handles approximately 50,000 operations annually. Airport revenues are
281
generated through the rent and lease fees as well as flowage fees. The City historically has
transferred General Fund money into the Airport Division Fund to support the operation.
Goals & Objectives– including, but not limited to the following:
GOAL: Maintain the airport infrastructure in compliance with applicable standards in a safe and
cost effective manner
OBJECTIVE: Ensure airport maintenance procedures are completed in accordance with
applicable standards
Ensure mowing of airport property is completed in a timely manner such that FAA
guidelines are met or exceeded
Perform storm water monitoring and reporting as required by the Department of
Natural Resources and associated permits
Perform daily field inspection for hazards
OBJECTIVE: Ensure all winter weather procedures comply with applicable standards
Snow removal of all runways will be completed within five hours upon the conclusion
of each snow fall. All other surfaces within eight hours
Ensure Notice to Airmen (NOTAMs) for runway conditions are filed with the Federal
Aviation Administration-Flight Service Station reporting the presence of any snow, ice or
slush and their depth as well as reporting braking action
Ensure public entrances to the Airport’s Terminal building are cleared and treated with
chemical ice melt to reduce slip, trip, and fall potentials
GOAL: Manage airport resources in a customer focused manner to promote the use of the
facilities by the general aviation community
OBJECTIVE: Promote quality communication with airport customers
Send electronic message updates to airport tenants and customers every other week
or as circumstances require
Meet regularly with tenant groups businesses (such as EAA, AOPA, FBO) to ensure
quality two way lines of communication
OBJECTIVE: Manage contracts and agreements as required
Manage ground leases to promote timely billing and collection of revenue
Manage the agriculture lease in compliance with the contract and FAA guidelines
282
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28
3
Significant Changes/Initiatives
The Airport Division expects to complete the reconstruction of the airport’s main runway during
early FY16.Originally the scope of the project was an overlay of the existing runway.After
review and assessment of the runway by the City and the FAA,the decision was made that due
to the condition a reconstruction of the runway was required.Ninety four percent of the
funding for the approximately 7 million dollar project is federally funded.
Budget Summary
Category Amount Percent
Revenues:
Federal Grants $ 560,809 6,233,731 0.00%
State Grants 44,455 46,000 340,767 46,000 0.00%
Rent Lease Fees 96,891 105,000 105,000 105,000 0.00%
Flowage Fees 34,962 33,000 33,000 35,000 2,000 6.06%
Miscellaneous 274 0.00%
Interest 593 0.00%
Trsfr From General Fd 170,789 196,059 196,059 189,382 6,677)3.41%
Transfer From Cit E" 48,906 0.00%
Transfer From Cit F"0.00%
Transfer From(to)Surplus 40,000 40,000 50,000 10,000 0.00%
TOTAL $ 957,678 420,059 6,948,558 425,382 5,323
Expenses:
Personnel Services $ 155,590 172,873 172,873 168,910 3,963)2.29%
Materials Supplies 17,205 22,220 22,220 30,370 8,150 36.68%
Contractual Services 112,783 157,466 157,466 154,578 2,888)1.83%
Utilities 33,217 35,500 35,500 35,225 275)0.77%
Repairs Maintenance 18,793 32,000 32,000 36,299 4,299 13.43%
Capital Purchases 12,145 0.00%
Depreciation 261,122 0.00%
Capital Projects 310 6,528,498 0.00%
TOTAL $ 611,166 420,059 6,948,558 425,382 5,323
Net Income $ 346,512
Airport Division Financial Summary
Net Change*
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
NOTE:Cit E"represents the City’s Capital Improvement Tax that was effective from 2007 to 2012.Cit F”
represents the City’s Capital Improvement Tax that is effective from 2012 to 2017.
284
There are no significant changes in revenue from FY15 to FY16.During the FY16 budget process,
the revenue generated from rent and leases and fuel flowage fees was not adjusted by any
significant amount.Due to the fact that the runway reconstruction project is expected to be
completed in early FY16,we do not believe that the runway shutdown will have any significant
impact on these revenues which would require them to be reduced.
With the loss of revenue in FY15 the Division required an increase in the General Fund transfer
into the Airport Division Fund to support the facility during FY15.The General Fund transfer
into the Airport Division fund was adjusted for FY16.
There was no significant change in the overall expenditure budget from FY15 to FY16.Within
the expense categories there were some significant changes.The materials supplies expense
category increase is due to the expected cost increase in the chemical needs for FY16.The
repairs and maintenance expense category FY16 budget was increased to meet the expected
cost to maintain the aging fleet repair cost.The increase in those expense categories was
partially offset by a reduction in the administrative charges for services in the contractual
services category and the personnel services category.
Enterprise Funds are assessed an administrative fee by the Department of Finance reimbursing
the General Fund for the support services the Airport Division receives from the Departments.
During the FY16 budget process,expenses incurred that had previously been absorbed by the
General Fund Departments were moved to fee supported units.In the case of the Airport
Division Fund,the unit absorbed the cost for the employees of the Airport Division drug and
alcohol screening and background checks.
The addition of the seasonal employee position for FY15 was a movement of the position and
money from the Street Division which is funded from the General Fund to reflect the actual
assignment of the seasonal employee when on staff.The Division continues to budget for this
position in FY16.
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Department of Public Works Airport
Airport Supervisor 1.00 1.00 1.00
Senior Airport Maintenance Worker 1.00 1.00 1.00
Seasonal Employee 1.00 1.00
Total Full Time 2.00 2.00 2.00
Total Part time 1.00 1.00
Full Time Equivalents FTE)
Staffing levels for the Public Works Airport Division have remained constant with no
expectation of a change in the future.
285
Personnel
Services
39.71%
Materials
Supplies
7.14%
Contractual
Services
36.34%
Utilities
8.28%
Repairs
Maintenance
8.53%
Other Operating
Expenses
0.00%
Capital
Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Airport
Council Adopted Budget
286
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28
7
A review of the fund balance projection shows a spike in the fund balance for FY14 with a
significant drop in the projected fund balance from FY15 through FY20.This is due to the fact
that City practice is to use any available fund balance prior to the General Fund providing a
subsidy.
The charges for services and transfers in revenue sources,as well as the projected
expenditures,show a slight increase each year.The intergovernmental revenue source is the
variable that is affecting the change in the fund balance.The intergovernmental revenue
source represents grant revenue.The grants the City receives for the Jefferson City Memorial
Airport are reimbursement grants.As a result the City is reimbursed after the costs have been
incurred.Any future grant revenue or expense activity is not reflected in the fund balance
schedule.
Historically the Airport Division Fund has been receiving a General Fund subsidy.As the
schedule shows,it is expected the costs to operate the Jefferson City Memorial Airport will
continue to increase.
The revenue sources will be evaluated on a regular basis to determine the fees to charge for
services provided,while understanding the services provided by the Jefferson City Memorial
Airport generates revenue for the City even though the operation itself does not show a net
income.
288
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
61 Airport Fund
100 Revenue
Intergovernmental
61-100-430010 Federal Grants (560,808.78)$ -$ (6,233,731.46)$ -$
61-100-430020 State Grants (44,454.50)$ (46,000.00)$ (340,767.00)$ (46,000.00)$
61-100-430030 Federal Operating Grant -$ -$ -$ -$
61-100-430040 Local Grants -$ -$ -$ -$
Intergovernmental 605,263.28$ 46,000.00$ 6,574,498.46$ 46,000.00$
Charges for Services
61-100-440810 Rent & Lease Fees (96,890.76)$ (105,000.00)$ (105,000.00)$ (105,000.00)$
61-100-440820 Fuel Dispensing Lease -$ -$ -$ -$
61-100-440840 Flowage Fees (34,961.62)$ (33,000.00)$ (33,000.00)$ (35,000.00)$
Charges for Services 131,852.38$ 138,000.00$ 138,000.00$ 140,000.00$
Other Operating Revenues
61-100-481070 Miscellaneous (273.73)$ -$ -$ -$
61-100-481077 Insurance Claims -$ -$ -$ -$
61-100-481078 Cafeteria Refunds -$ -$ -$ -$
Other Operating Revenues 273.73$ -$ -$ -$
Interest Income
61-100-470010 Interest (592.88)$ -$ -$ -$
61-100-470051 Unrealized Gains/losses -$ -$ -$ -$
Interest Income 592.88$ -$ -$ -$
Other Non-Operating Revenue
61-100-485050 Sale Of Assets -$ -$ -$ -$
61-100-486040 Cap Contr-city -$ -$ -$ -$
Other Non-Operating Revenue -$ -$ -$ -$
Transfers In
61-100-490100 Trsfr From General Fd (170,789.16)$ (196,059.23)$ (196,059.23)$ (189,381.74)$
61-100-490352 Transfer From Cit "d"-$ -$ -$ -$
61-100-490353 Transfer From Cit "e"(48,906.26)$ -$ -$ -$
61-100-490354 Transfer From Cit "F"-$ -$ -$ -$
Transfers In 219,695.42$ 196,059.23$ 196,059.23$ 189,381.74$
Carry Over Surplus
61-100-495995 Transfer From(to) Surplus -$ (40,000.00)$ (40,000.00)$ (50,000.00)$
Carry Over Surplus -$ 40,000.00$ 40,000.00$ 50,000.00$
Revenue 957,677.69$ 420,059.23$ 6,948,557.69$ 425,381.74$
610 Airport Expenditures
Personnel Services
61-610-501020 Salaries 109,300.01$ 110,860.05$ 110,860.05$ 112,660.21$
61-610-501060 Seasonal Salaries -$ 7,000.00$ 7,000.00$ 7,000.00$
61-610-501090 Overtime -$ 1,000.00$ 1,000.00$ 500.00$
61-610-501095 Overtime Straight Pay -$ 500.00$ 500.00$ 250.00$
61-610-502010 Social Security 8,031.61$ 9,131.04$ 9,131.04$ 9,211.38$
61-610-502020 Group Health Insurance 17,225.65$ 19,545.64$ 19,545.64$ 19,219.30$
61-610-502021 Self Insurance-Group Health -$ 4,000.00$ 4,000.00$ -$
61-610-502022 Wellness Assessment -$ -$ -$ 121.65$
61-610-502030 Retirement 19,729.26$ 19,775.37$ 19,775.37$ 17,634.41$
61-610-502040 Workers Compensation 791.66$ 516.47$ 516.47$ 1,755.38$
289
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
61-610-502050 Life Insurance 176.15$ 186.78$ 186.78$ 191.92$
61-610-502060 Long Term Disability 290.92$ 308.45$ 308.45$ 314.57$
61-610-502070 Employee Assistance Prgm 44.62$ 49.43$ 49.43$ 50.92$
Personnel Services 155,589.88$ 172,873.23$ 172,873.23$ 168,909.74$
Materials & Supplies
61-610-511010 Advertising 126.00$ 200.00$ 200.00$ 200.00$
61-610-511020 Postage 94.23$ 70.00$ 70.00$ 70.00$
61-610-512010 Printing -$ -$ -$ -$
61-610-512030 Photographic Supplies -$ -$ -$ -$
61-610-513010 Office Supplies 224.95$ 250.00$ 250.00$ 250.00$
61-610-514010 Gas 5,907.05$ 5,350.00$ 5,350.00$ 6,000.00$
61-610-514020 Chemicals 5,697.88$ 7,500.00$ 7,500.00$ 15,000.00$
61-610-514030 Small Tools 180.31$ 350.00$ 350.00$ 350.00$
61-610-517010 Operational Supplies 4,974.77$ 8,500.00$ 8,500.00$ 8,500.00$
Materials & Supplies 17,205.19$ 22,220.00$ 22,220.00$ 30,370.00$
Contractual Services
61-610-520030 Dues And Publications 2,824.00$ 3,000.00$ 3,045.00$ 3,000.00$
61-610-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
61-610-520070 Training And Education 1,008.78$ 1,000.00$ 952.02$ 1,000.00$
61-610-521010 General Insurance 14,878.94$ 16,005.00$ 16,007.98$ 16,005.00$
61-610-521040 Medical Claims/services -$ -$ -$ -$
61-610-521060 Drug/alcohol screening -$ -$ -$ 100.00$
61-610-521065 Background Checks -$ -$ -$ 20.00$
61-610-522010 Audit 300.00$ 345.00$ 345.00$ 460.00$
61-610-522020 Professional Services 93,771.25$ 93,000.00$ 93,000.00$ 93,000.00$
61-610-523010 Equipment Rent/lease -$ -$ -$ -$
61-610-524010 Trash Collections -$ -$ -$ -$
61-610-526020 Admin Chgs For Serv -$ 44,116.00$ 44,116.00$ 40,993.00$
Contractual Services 112,782.97$ 157,466.00$ 157,466.00$ 154,578.00$
Utilities
61-610-531010 Electricity 17,386.91$ 20,000.00$ 20,000.00$ 19,425.00$
61-610-533010 Natural Gas 10,342.02$ 10,000.00$ 10,000.00$ 10,000.00$
61-610-534010 Telephone 1,235.98$ 1,500.00$ 1,500.00$ 1,500.00$
61-610-535010 Water/Sewer 4,252.39$ 4,000.00$ 4,000.00$ 4,300.00$
Utilities 33,217.30$ 35,500.00$ 35,500.00$ 35,225.00$
Repairs & Maintenance
61-610-540010 Building & Grounds Maint.6,528.85$ 20,000.00$ 20,000.00$ 20,000.00$
61-610-541020 Veh Maintenance 9,188.69$ 9,000.00$ 9,000.00$ 13,199.00$
61-610-546010 Clothing Expense 609.98$ 500.00$ 500.00$ 600.00$
61-610-547010 Equipment Maintenance 682.19$ 500.00$ 626.39$ 500.00$
61-610-547020 Maintenance Agreements -$ -$ -$ -$
61-610-547030 Radio Maintenance 1,783.65$ 2,000.00$ 1,873.61$ 2,000.00$
Repairs & Maintenance 18,793.36$ 32,000.00$ 32,000.00$ 36,299.00$
Other Non-Operating Expenses
61-610-555010 Loss On Disposal Of Asset -$ -$ -$ -$
Other Non-Operating Expenses -$ -$ -$ -$
Capital Purchases
61-610-572010 Purchase Of Vehicles -$ -$ -$ -$
61-610-572020 Purchase Of Equipment 4,145.00$ -$ -$ -$
61-610-573030 Purch/improv Land/buildin 8,000.00$ -$ -$ -$
Capital Purchases 12,145.00$ -$ -$ -$
290
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
Depreciation
61-610-560010 Depreciation 261,121.95$ -$ -$ -$
Depreciation 261,121.95$ -$ -$ -$
Transfers Out
61-610-590010 Parallel Taxiways Design -$ -$ -$ -$
61-610-590020 Taxiway Lighting -$ -$ -$ -$
Transfers Out -$ -$ -$ -$
610 Airport Expenditures 610,855.65$ 420,059.23$ 420,059.23$ 425,381.74$
990 Capital Projects
Capital Projects
61-990-578071 Emer Light & Mill/Overlay Desi 246.75$ -$ 529.97$ -$
61-990-578072 Emer Light & Mill/Overlay Cons 63.25$ -$ 17,861.49$ -$
61-990-578075 Main Runway Reconstruction -$ -$ 6,510,107.00$ -$
Capital Projects 310.00$ -$ 6,528,498.46$ -$
990 Capital Projects 310.00$ -$ 6,528,498.46$ -$
Revenue Total 957,677.69$ 420,059.23$ 6,948,557.69$ 425,381.74$
Expense Total 611,165.65$ 420,059.23$ 6,948,557.69$ 425,381.74$
61 Airport Fund 346,512.04$ -$ -$ -$
291
Parking Division Fund
Parking Division Overview
The Parking Division contributes to the quality of life by providing connectivity through
provision of parking facilities.
The Parking Division reports directly to the Director of Public Works.
The Parking Fund is an Enterprise Fund which accounts for the operations of a 540 car parking
garage, a 74 car parking deck, the operation of 14 reserved parking lots, 7 metered lots, and
950 on street parking meters. Operations of the lots include collection, enforcement,
maintenance, sweeping, weed control/mowing and snow removal.
Goals & Objectives – including, but not limited to the following
GOAL: Provide and maintain, at no cost to the General Fund, convenient parking within the
central business district
OBJECTIVE: Manage services provided such that they cover operational cost
Evaluate charges for services regularly
Evaluate services to find efficiencies providing cost savings without sacrificing
customer service
292
GOAL: Meet the parking needs of customers, business owners, residents, and employees
OBJECTIVE: Maintain parking facilities such that they reflect well on the downtown business
district and the City as a whole
Conduct daily inspection of parking facilities to ensure areas are free of litter and
hazards
When hazards are identified, mark area appropriately and schedule repairs
293
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Significant Changes/Initiatives
During FY16,the division will be replacing its main snowplow/maintenance truck as well seal
coating several parking lots.
Budget Summary
Category Amount Percent
Revenues:
Prk Garage Monthly Rent $ 197,254 201 , 000 201,000 201 , 000 0.00%
Prk Garage Hourly 120,144 105,000 105,000 110,000 5,000 4.76%
Prk Meter Receipts 224,200 215,000 215,000 220,000 5,000 2.33%
City Prk Lot Monthly 245,113 250,000 250,000 250,000 0.00%
Housing Auth Lots 252628 121,383 120,000 120,000 120,000 0.00%
State Garage Monthly 25,500 27,000 27,000 27,000 0.00%
Residential Parking Permit 343 600 600 600 0.00%
Parking Fines 122,173 120,000 120,000 115,000 5,000)4.17%
Rent Tower Sites 24,192 20,160 20,160 20,160 0.00%
Miscellaneous 5,996 8,000 8,000 8,000 0.00%
Insurance Claims 370 0.00%
Cafeteria Refunds 1,421 0.00%
Long Short (36)0.00%
Interest 72,177 70,000 70,000 50,000 20,000)28.57%
Int/prin Hammond Note 9,866 10,000 10,000 2,668 7,332)73.32%
Transfer From to)Surplus 182,282)855,845 156,712)25,570 14.03%
TOTAL $ 1,170,095 964 , 478 2,002,605 967 , 716 3 , 238
Expenses:
Personnel Services $ 447,074 463 , 500 463,500 456 , 720 6,780)1.46%
Materials Supplies 27,978 36,020 35,515 36,020 0.00%
Contractual Services 205,862 222,508 213,013 188,097 34,411)15.47%
Utilities 36,645 37,950 37,950 39,650 1,700 4.48%
Repairs Maintenance 71,876 106,000 114,257 158,729 52,729 49.74%
Other Operating Expenses 1,199 500 500 0.00%
Capital Purchases 3,601 98,000 1,128,370 88,000 10,000)10.20%
Depreciation 55,290 0.00%
Transfer to General Fund 10,000 0.00%
TOTAL $ 849,525 964 , 478 2,002,605 967 , 716 3 , 238
Net Income $ 320,570 0 )
Parking Division Financial Summary
Net Change*
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget Amounts.
295
A review of the Parking Division’s revenues reveals overall there is no significant change from
FY15 to FY16.
A review of the Parking Division’s expenditures reveals overall there is no significant change in
the expenditures from FY15 to FY16.The largest difference occurred in the repairs and
maintenance expense category.The expenses in the category are expected to increase to
address the change made to the internal labor rate charged by the City’s Central Maintenance
Division and to address the need to seal coat the parking lots.
The contractual services expense category saw a reduction in budgeted expenditures even
though the Division absorbed the cost for services that in the past were budgeted in the
General Fund.For example,the Division will be absorbing the cost for drug and alcohol
screening as well as back ground checks.With the City’s purchase of a parking lot that in the
past had been rented,the Division did not have to budget for 35,000 in parking lot rent in
FY16.
In the previous year the Division’s budget included money for capital purchases.The same is
true for FY16.Money was budgeted for the purchase of vehicles and the replacement of
parking meters.
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Department of Public Works Parking
Operations Division Director 0.50 0.50 0.50
Parking Division Supervisor 1.00 1.00 1.00
Assistant Parking Supervisor 1.00 1.00 1.00
Parking Enforcement 2.00 2.00 2.00
Senior Parking Enforcement Officer
Parking Enforcement Officer
Parking Attendant 2.00
Parking Maintenance 1.00 3.00 3.00
Senior Parking Maintenance Worker
Parking Maintenance Worker
Parking Maintenance Trainee
Part time w/Benefits Maintenance Assistant 1.00
Seasonal Employee 3.00 3.00
Total Full Time 7.50 7.50 7.50
Total Part time 1.00 3.00 3.00
Full Time Equivalents FTE)
Staffing levels for the Public Works Parking Division have remained constant with no
expectation of a change in the future.
296
Personnel
Services
47.20%
Materials
Supplies
3.72%
Contractual
Services
19.44%
Utilities
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Repairs
Maintenance
16.40%
Other Operating
Expenses
0.05%Capital Purchases
9.09%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Parking
Council Adopted Budget
297
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8
A review of the fund balance projection shows that the Parking Division Fund is fiscally stable.
The revenues generated for the services offered offset the costs to provide the services.The
capital purchases figures included in the fund balance projection is a reflection of the estimated
expenses the Division plans to be incurring in the future to keep the Capital Replacement
Program for the Division current.
299
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
62 Parking Fund
100 Revenue
Intergovernmental
62-100-430010 Federal Grants -$ -$ -$ -$
62-100-430020 State Grants -$ -$ -$ -$
Intergovernmental -$ -$ -$ -$
Charges for Services
62-100-440110 Prk Garage Monthly Rent (197,254.02)$ (201,000.00)$ (201,000.00)$ (201,000.00)$
62-100-440120 Prk Garage Hourly (120,144.00)$ (105,000.00)$ (105,000.00)$ (110,000.00)$
62-100-440130 Prk Meter Receipts (224,200.38)$ (215,000.00)$ (215,000.00)$ (220,000.00)$
62-100-440140 City Prk Lot Monthly (245,112.94)$ (250,000.00)$ (250,000.00)$ (250,000.00)$
62-100-440160 Housing Auth Lots 252628 (121,382.64)$ (120,000.00)$ (120,000.00)$ (120,000.00)$
62-100-440170 State Garage Monthly (25,500.00)$ (27,000.00)$ (27,000.00)$ (27,000.00)$
62-100-440180 Residential Parking Permi (342.50)$ (600.00)$ (600.00)$ (600.00)$
62-100-440810 Rent & Lease Fees -$ -$ -$ -$
Charges for Services 933,936.48$ 918,600.00$ 918,600.00$ 928,600.00$
Fines & Forfeitures
62-100-460090 Parking Fines (122,172.64)$ (120,000.00)$ (120,000.00)$ (115,000.00)$
Fines & Forfeitures 122,172.64$ 120,000.00$ 120,000.00$ 115,000.00$
Other Operating Revenues
62-100-470060 Gain On Disposal Of Asset -$ -$ -$ -$
62-100-481045 Rent-tower Sites (24,192.00)$ (20,160.00)$ (20,160.00)$ (20,160.00)$
62-100-481070 Miscellaneous (5,995.71)$ (8,000.00)$ (8,000.00)$ (8,000.00)$
62-100-481077 Insurance Claims (370.00)$ -$ -$ -$
62-100-481078 Cafeteria Refunds (1,421.09)$ -$ -$ -$
62-100-481110 Long & Short 35.54$ -$ -$ -$
Other Operating Revenues 31,943.26$ 28,160.00$ 28,160.00$ 28,160.00$
Interest Income
62-100-470010 Interest (72,176.68)$ (70,000.00)$ (70,000.00)$ (50,000.00)$
62-100-470011 Int/prin-hammond Note (9,865.75)$ (10,000.00)$ (10,000.00)$ (2,668.00)$
62-100-470051 Unrealized Gains/losses -$ -$ -$ -$
Interest Income 82,042.43$ 80,000.00$ 80,000.00$ 52,668.00$
Other Non-Operating Revenue
62-100-485050 Sale Of Assets -$ -$ -$ -$
62-100-486040 Cap Contr-city -$ -$ -$ -$
Other Non-Operating Revenue -$ -$ -$ -$
Carry Over Surplus
62-100-495995 Transfer From(to) Surplus -$ 182,282.45$ (855,844.55)$ 156,712.04$
Carry Over Surplus -$ (182,282.45)$ 855,844.55$ (156,712.04)$
Revenue 1,170,094.81$ 964,477.55$ 2,002,604.55$ 967,715.96$
620 Parking Expenditures
Personnel Services
62-620-501020 Salaries 291,312.18$ 292,469.15$ 292,469.15$ 299,519.37$
62-620-501040 Part-time (w\benefits)-$ -$ -$ -$
62-620-501060 Seasonal Salaries 13,103.33$ 18,000.00$ 18,000.00$ 18,000.00$
62-620-501070 Stand-by Plan -$ -$ -$ -$
62-620-501090 Overtime 6,233.43$ 5,500.00$ 5,327.91$ 6,000.00$
62-620-501095 Overtime Straight Pay 413.31$ 200.00$ 372.09$ 200.00$
300
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
62-620-502010 Social Security 22,779.82$ 24,186.94$ 24,186.94$ 24,764.53$
62-620-502020 Group Health Insurance 51,289.87$ 57,797.02$ 57,797.02$ 56,793.21$
62-620-502021 Self Insurance-Group Health 1,777.99$ 5,200.00$ 5,200.00$ -$
62-620-502022 Wellness Assessment -$ -$ -$ 456.20$
62-620-502030 Retirement 53,269.51$ 52,477.77$ 52,477.77$ 47,237.16$
62-620-502040 Workers Compensation 5,515.81$ 3,598.48$ 3,598.48$ 2,226.59$
62-620-502050 Life Insurance 465.61$ 494.37$ 494.37$ 502.94$
62-620-502060 Long Term Disability 745.45$ 790.46$ 790.46$ 803.56$
62-620-502070 Employee Assistance Prgm 167.26$ 185.36$ 185.36$ 216.40$
62-620-503020 Unemployment Compensation -$ 2,600.00$ 2,600.00$ -$
Personnel Services 447,073.57$ 463,499.55$ 463,499.55$ 456,719.96$
Materials & Supplies
62-620-511010 Advertising 73.20$ 3,000.00$ 3,000.00$ 3,000.00$
62-620-511020 Postage 4,466.96$ 3,500.00$ 3,500.00$ 3,500.00$
62-620-512010 Printing 8,432.68$ 6,000.00$ 6,000.00$ 6,000.00$
62-620-512020 Copies 0.25$ 20.00$ 20.00$ 20.00$
62-620-513010 Office Supplies 1,227.89$ 1,500.00$ 1,500.00$ 1,500.00$
62-620-514010 Gas 6,108.56$ 6,000.00$ 6,000.00$ 6,000.00$
62-620-514030 Small Tools 1,151.05$ 5,000.00$ 4,495.46$ 5,000.00$
62-620-517010 Operational Supplies 6,517.68$ 11,000.00$ 11,000.00$ 11,000.00$
Materials & Supplies 27,978.27$ 36,020.00$ 35,515.46$ 36,020.00$
Contractual Services
62-620-520030 Dues And Publications 1,441.58$ 1,500.00$ 1,500.00$ 1,500.00$
62-620-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
62-620-520070 Training And Education 3,883.76$ 4,500.00$ 3,781.85$ 4,500.00$
62-620-521010 General Insurance 6,478.19$ 15,000.00$ 16,222.69$ 15,000.00$
62-620-521030 Self Ins Prop & Casualty 968.23$ -$ -$ -$
62-620-521060 Drug/alcohol screening -$ -$ -$ 210.00$
62-620-521065 Background Checks -$ -$ -$ 20.00$
62-620-521070 Prov For Unsettled Claims -$ -$ -$ -$
62-620-522010 Audit 675.00$ 718.00$ 718.00$ 1,077.00$
62-620-522020 Professional Services 279.00$ 1,000.00$ 1,000.00$ 1,000.00$
62-620-523030 Rent-parking Lot 35,487.50$ 35,000.00$ 25,000.00$ -$
62-620-524010 Trash Collections -$ -$ -$ -$
62-620-526020 Admin Chgs For Serv 154,790.00$ 162,790.00$ 162,790.00$ 162,790.00$
62-620-526040 Billing/collection Fees 1,858.28$ 2,000.00$ 2,000.00$ 2,000.00$
Contractual Services 205,861.54$ 222,508.00$ 213,012.54$ 188,097.00$
Utilities
62-620-531010 Electricity 33,225.21$ 34,000.00$ 34,000.00$ 35,700.00$
62-620-533010 Natural Gas 456.31$ 1,000.00$ 1,000.00$ 1,000.00$
62-620-534010 Telephone 1,070.68$ 1,200.00$ 1,200.00$ 1,200.00$
62-620-535010 Water/Sewer 1,892.54$ 1,750.00$ 1,750.00$ 1,750.00$
Utilities 36,644.74$ 37,950.00$ 37,950.00$ 39,650.00$
Repairs & Maintenance
62-620-540010 Building & Grounds Maint.8,993.29$ 13,000.00$ 12,614.73$ 13,000.00$
62-620-540020 Tree & Landscape Maint 3,062.50$ 7,500.00$ 6,500.00$ 7,500.00$
62-620-541020 Veh Maintenance 16,034.56$ 15,000.00$ 15,000.00$ 19,229.00$
62-620-542020 Prk Lot Maintenance 31,268.03$ 26,500.00$ 38,342.12$ 75,000.00$
62-620-542025 Parking Spot Maintenance -$ 25,000.00$ 25,000.00$ 25,000.00$
62-620-542030 Signs & Marking Paint 456.24$ 5,000.00$ 2,800.00$ 5,000.00$
62-620-546010 Clothing Expense 2,430.23$ 3,000.00$ 3,000.00$ 3,000.00$
62-620-546020 Uniform Cleaning -$ -$ -$ -$
62-620-547010 Equipment Maintenance 3,464.45$ 4,000.00$ 4,000.00$ 4,000.00$
301
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
62-620-547020 Maintenance Agreements 6,167.04$ 7,000.00$ 7,000.00$ 7,000.00$
Repairs & Maintenance 71,876.34$ 106,000.00$ 114,256.85$ 158,729.00$
Other Operating Expenses
62-620-550010 Miscellaneous 1,198.79$ 500.00$ -$ 500.00$
62-620-550015 Bad Debt Expense -$ -$ -$ -$
Other Operating Expenses 1,198.79$ 500.00$ -$ 500.00$
Other Non-Operating Expenses
62-620-555010 Loss On Disposal Of Asset -$ -$ -$ -$
Other Non-Operating Expenses -$ -$ -$ -$
Capital Purchases
62-620-572010 Purchase Of Vehicles 11.00$ 83,000.00$ 120,833.15$ 73,000.00$
62-620-572020 Purchase Of Equipment -$ 15,000.00$ 12,000.00$ 15,000.00$
62-620-573030 Purch/improv Land/buildin 3,590.40$ -$ 995,537.00$ -$
Capital Purchases 3,601.40$ 98,000.00$ 1,128,370.15$ 88,000.00$
Depreciation
62-620-560010 Depreciation 55,290.22$ -$ -$ -$
Depreciation 55,290.22$ -$ -$ -$
620 Parking Expenditures 849,524.87$ 964,477.55$ 1,992,604.55$ 967,715.96$
700 Transfers & Subsidies
Transfers Out
62-700-590030 Transfer to General Fund -$ -$ 10,000.00$ -$
Transfers Out -$ -$ 10,000.00$ -$
700 Transfers & Subsidies -$ -$ 10,000.00$ -$
Revenue Total 1,170,094.81$ 964,477.55$ 2,002,604.55$ 967,715.96$
Expense Total 849,524.87$ 964,477.55$ 2,002,604.55$ 967,715.96$
62 Parking Fund 320,569.94$ -$ -$ -$
302
Transit Division Fund
JEFFTRAN -Transit Division Overview
The Public Works - Transit Division contributes to the quality of life by fostering connectivity
through provision of safe, efficient transit services.
The Transit Division reports directly to the Director of Public Works.
The Transit Fund is an Enterprise Fund which accounts for the operations of the public
transportation system. The City of Jefferson has provided transit service since 1978. The City of
Jefferson operates its transit service, known as JEFFTRAN, under the jurisdiction of the
Department of Public Works in the City of Jefferson. The population of its service area, City of
Jefferson, is approximately 44,000.
303
With a fleet of 22 buses, the City operates a network of six fixed routes, weekdays from 6:40
a.m. to 6:00 p.m.; a three bus tripper route during school and an eight bus para-transit service.
There is no service on Saturdays and Sundays.
304
Goals & Objectives– including, but not limited to the following:
GOAL: Promote accessibility and connectivity
OBJECTIVE: To ensure transit services are accessible, lead to livable communities and improve
the quality of life
OBJECTIVE: Integrate transit, bike and pedestrian-oriented design in future project
development
OBJECTIVE: Track customer inquiries and service requests
GOAL: Encourage diversity in transit services provided to the public
OBJECTIVE: Encourage meaningful access to transit service for older adults, people with
disabilities, children and youth and individuals with lower incomes
OBJECTIVE: Offer materials for those with language barriers
OBJECTIVE: When possible, use universal symbols for transit services
GOAL: Promote financial sustainability
OBJECTIVE: Improve service efficiency and effectiveness; which includes reducing the General
Fund subsidy to the Division
OBJECTIVE: Leverage limited funding and resources through partnerships
OBJECTIVE: Utilize advanced technologies to manage and monitor the transit system
305
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6
Significant Changes/Initiatives
The City hired a Transit Division Director in FY 15.The new director is charged with continual
improvement of the transit system.In addition,the Transit Division will be focused on
maintaining its aging facilities.
Budget Summary
Category Amount Percent
Revenues:
Federal Grants $ 6,837 0.00%
State Grants 8,259 8,259 8,259 8,259 0.00%
State Medicaid Waiver 100% 70,911 49,000 49,000 49,000 0.00%
State Medicaid Waiver 60/40 175,542 183,000 183,000 175,000 8,000)4.37%
State NEMT 92,884 80,500 80,500 80,500 0.00%
Federal Operating Grant 738,504 738,504 738,504 738,504 0.00%
Local Grants 1,333 5,000 5,000 2,000 3,000)60.00%
Bus Fare Boxes 92,055 125,000 92,000 92,000 33,000)26.40%
Adult Passes 21,420 20,000 20,000 21,500 1,500 7.50%
Student Passes 15,107 15,000 15,000 15,100 100 0.67%
Handi wheel Fares 58,290 57,000 57,000 58,300 1,300 2.28%
Reduced Fare Passes 11,134 10,000 10,000 11,100 1,100 11.00%
Special Routes 0.00%
Vehicle Wash Charge Backs 19,692 19,692 19,692 19,692 0.00%
Miscellaneous 1,548 0.00%
Bus Advertisement 13,228 6,000 6,000 10,000 4,000 66.67%
Insurance Claims 9,083 1,819 0.00%
Cafeteria Refunds 423 0.00%
Gas Tax Refund 17,656 19,094 19,094 17,500 1,594)8.35%
Interest 5,462 0.00%
Sale of Assets 17,621 0.00%
Capital Contributions Other 5,743 0.00%
Transfer From General Fund 500,129 1,095,200 1,055,200 1,211,549 116,349 10.62%
Transfer From Cit E"112,266 0.00%
Transfer From to)Surplus 40,000 0.00%
TOTAL $ 1,989,384 2,431,249 2,405,811 2,510,004 78,755
Expenses:
Personnel Services $ 1,312,123 1,434,899 1,459,899 1,465,512 30,613 2.13%
Materials Supplies 346,312 340,340 307,340 291,980 48,360)14.21%
Contractual Services 188,032 340,330 315,330 327,606 12,724)3.74%
Utilities 33,273 32,300 32,300 32,700 400 1.24%
Repairs Maintenance 325,257 283,380 282,825 392,206 108,826 38.40%
Other Non Operating Expenses 23,263 0.00%
Capital Purchases 28,726 8,116 0.00%
Depreciation 462,929 0.00%
TOTAL $ 2,719,917 2,431,249 2,405,811 2,510,004 78,755
Net Income $ (730,533)
Transit Division Financial Summary
Net Change*
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
NOTE:Cit E"represents the City’s Capital Improvement Tax that was effective from 2007 to 2012.
307
During FY15,the City proposed a bus fare increase.The proposed change was incorporated into
the FY15 revenue budget estimates.The bus fare increase was not approved.The FY16 budget
was adjusted to reflect the expected revenues based on FY14 actuals.
As with other fee supported units,the Transit Division absorbed costs that had previously been
charged to the General Fund.Examples are the costs associated with the employee wellness
assessment program,background checks,and drug/alcohol testing.
A review of the materials supplies expense category reveals a decrease in the money
appropriated in this category.While additional money was budgeted in FY16 to advertise more
to promote the City’s JeffTran bus system,as well as correspond more with the clients,and to
recognize the employees for service and employee appreciation;the offset was a decrease in
the money appropriated for gas and oil.
As with other units,the repairs and maintenance expense category experienced an increase in
FY16.The most significant reason for this increase is the vehicle maintenance costs due to the
aging fleet for the Division.
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Department of Public Works Transit
Transit Division Director 1.00 1.00 1.00
Transit Operations Supervisor 1.00 1.00 1.00
Transit Operations Assistant 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Transit Communications Operator 2.00 2.00 2.00
Bus Driver 19.00 19.00 20.00 1.00
Part time w/Benefits Bus Driver/Service Worker 2.00 2.00 1.00 1.00)
Part time Bus Driver 2.00 1.00 1.00
Part time Service Worker 1.00 1.00 1.00
Total Full Time 25.00 25.00 26.00 1.00
Total Part time 5.00 4.00 3.00 1.00)
Full Time Equivalents FTE)
Staffing levels for the Public Works Transit Division reflect the addition of a bus driver.This
increase in staffing occurred after the FY15 budget was adopted.The City Council approved the
reclassification of a Part time with benefits Bus Driver/Service Worker to a Full time Bus Driver.This
change was made to address the additional route needs for the St.Mary’s Health Center
relocation.
308
Personnel
Services
58.39%
Materials
Supplies
11.63%
Contractual
Services
13.05%
Utilities
1.30%
Repairs
Maintenance
15.63%
Other Operating
Expenses
0.00%
Capital Purchases
0.00%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Transit
Council Adopted Budget
309
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0
A review of the fund balance projection shows that historically the Transit Division Fund has
been receiving a General Fund subsidy;this is expected to continue.It is estimated the costs to
operate JEFFTRAN will continue to increase.The revenue sources will be evaluated on a regular
basis to determine the fees to charge for services provided.
311
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
63 Transit Fund
100 Revenue
Intergovernmental
63-100-430010 Federal Grants (6,837.00)$ -$ -$ -$
63-100-430020 State Grants (8,259.00)$ (8,259.00)$ (8,259.00)$ (8,259.00)$
63-100-430024 State-Medicaid Waiver-100%(70,911.43)$ (49,000.00)$ (49,000.00)$ (49,000.00)$
63-100-430025 State-medicaid Waiver 60/40 (175,542.01)$ (183,000.00)$ (183,000.00)$ (175,000.00)$
63-100-430026 State-nemt (92,884.41)$ (80,500.00)$ (80,500.00)$ (80,500.00)$
63-100-430030 Federal Operating Grant (738,504.00)$ (738,504.00)$ (738,504.00)$ (738,504.00)$
63-100-430040 Local Grants (1,333.30)$ (5,000.00)$ (5,000.00)$ (2,000.00)$
Intergovernmental 1,094,271.15$ 1,064,263.00$ 1,064,263.00$ 1,053,263.00$
Charges for Services
63-100-440310 Charters -$ -$ -$ -$
63-100-440320 Bus Fare Boxes (92,054.60)$ (125,000.00)$ (92,000.00)$ (92,000.00)$
63-100-440325 Adult Passes (21,420.00)$ (20,000.00)$ (20,000.00)$ (21,500.00)$
63-100-440340 Student Passes (15,107.00)$ (15,000.00)$ (15,000.00)$ (15,100.00)$
63-100-440350 Handi-wheel Fares (58,290.00)$ (57,000.00)$ (57,000.00)$ (58,300.00)$
63-100-440355 Reduced Fare Passes (11,134.00)$ (10,000.00)$ (10,000.00)$ (11,100.00)$
63-100-440360 Special Routes -$ -$ -$ -$
63-100-440370 Vehicle Wash-charge Back (19,692.00)$ (19,692.00)$ (19,692.00)$ (19,692.00)$
Charges for Services 217,697.60$ 246,692.00$ 213,692.00$ 217,692.00$
Other Operating Revenues
63-100-481070 Miscellaneous (1,548.04)$ -$ -$ -$
63-100-481073 Bus Advertisement (13,227.50)$ (6,000.00)$ (6,000.00)$ (10,000.00)$
63-100-481077 Insurance Claims (9,082.70)$ -$ (1,818.50)$ -$
63-100-481078 Cafeteria Refunds (423.21)$ -$ -$ -$
63-100-481079 Gas Tax Refund (17,655.69)$ (19,094.00)$ (19,094.00)$ (17,500.00)$
63-100-481110 Long & Short -$ -$ -$ -$
Other Operating Revenues 41,937.14$ 25,094.00$ 26,912.50$ 27,500.00$
Interest Income
63-100-470010 Interest (5,462.25)$ -$ -$ -$
63-100-470051 Unrealized Gains/losses -$ -$ -$ -$
Interest Income 5,462.25$ -$ -$ -$
Other Non-Operating Revenue
63-100-485050 Sale Of Assets (17,620.95)$ -$ -$ -$
63-100-486030 Cap Contr-others -$ -$ (5,743.00)$ -$
63-100-486040 Cap Contr-city -$ -$ -$ -$
Other Non-Operating Revenue 17,620.95$ -$ 5,743.00$ -$
Transfers In
63-100-490100 Trsfr From General Fd (500,128.70)$ (1,095,200.21)$ (1,055,200.21)$ (1,211,548.73)$
63-100-490352 Transfer From Cit "d"-$ -$ -$ -$
63-100-490353 Transfer From Cit "e"(112,265.90)$ -$ -$ -$
63-100-490354 Transfer from CIT "F"-$ -$ -$ -$
Transfers In 612,394.60$ 1,095,200.21$ 1,055,200.21$ 1,211,548.73$
Carry Over Surplus
63-100-495995 Transfer From(to) Surplus -$ -$ (40,000.00)$ -$
Carry Over Surplus -$ -$ 40,000.00$ -$
Revenue 1,989,383.69$ 2,431,249.21$ 2,405,810.71$ 2,510,003.73$
312
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
630 Transit Operations
Personnel Services
63-630-501020 Salaries 768,901.30$ 834,361.86$ 859,361.86$ 884,475.95$
63-630-501021 Vacancy Savings -$ -$ -$ -$
63-630-501040 Part-time (w\benefits)40,033.81$ 45,072.22$ 45,072.22$ 26,451.55$
63-630-501050 Parttime(w/o Benefits)17,781.72$ 28,770.00$ 28,770.00$ 49,570.00$
63-630-501060 Seasonal Salaries -$ -$ -$ -$
63-630-501090 Overtime 99,292.11$ 77,500.00$ 77,500.00$ 70,000.00$
63-630-501095 Overtime Straight Pay 133.58$ 500.00$ 500.00$ 500.00$
63-630-502010 Social Security 68,740.31$ 75,444.61$ 75,444.61$ 78,871.31$
63-630-502020 Group Health Insurance 145,052.18$ 176,953.07$ 176,953.07$ 180,626.40$
63-630-502021 Self Insurance-Group Health 6,779.60$ 6,900.00$ 6,900.00$ -$
63-630-502022 Wellness Assessment -$ -$ -$ 1,520.68$
63-630-502023 Self Insurance-Retirees -$ 300.00$ 300.00$ -$
63-630-502030 Retirement 135,320.77$ 168,508.40$ 168,508.40$ 154,654.74$
63-630-502040 Workers Compensation 19,170.22$ 12,506.55$ 12,506.55$ 10,077.78$
63-630-502050 Life Insurance 1,196.16$ 1,370.88$ 1,370.88$ 1,543.95$
63-630-502060 Long Term Disability 1,977.83$ 2,244.33$ 2,244.33$ 2,531.97$
63-630-502070 Employee Assistance Prgm 602.14$ 667.29$ 667.29$ 687.40$
63-630-503010 Awards Program 1,025.00$ 1,800.00$ 1,800.00$ 2,000.00$
63-630-503020 Unemployment Compensation 6,116.11$ 2,000.00$ 2,000.00$ 2,000.00$
Personnel Services 1,312,122.84$ 1,434,899.21$ 1,459,899.21$ 1,465,511.73$
Materials & Supplies
63-630-511010 Advertising 928.19$ 1,300.00$ 1,387.10$ 3,000.00$
63-630-511020 Postage 441.56$ 500.00$ 500.00$ 800.00$
63-630-512010 Printing 2,635.54$ 5,000.00$ 5,000.00$ 5,000.00$
63-630-512020 Copies -$ 30.00$ 30.00$ 30.00$
63-630-513010 Office Supplies 2,672.25$ 3,000.00$ 3,000.00$ 3,500.00$
63-630-514010 Gas & Oil 331,100.73$ 322,000.00$ 289,000.00$ 271,000.00$
63-630-514040 Food 333.90$ 800.00$ 800.00$ 1,000.00$
63-630-515040 First Aid Supplies 75.63$ 210.00$ 122.90$ 150.00$
63-630-517010 Operational Supplies 8,124.28$ 7,500.00$ 7,500.00$ 7,500.00$
Materials & Supplies 346,312.08$ 340,340.00$ 307,340.00$ 291,980.00$
Contractual Services
63-630-520030 Dues And Publications 3,215.00$ 3,200.00$ 3,200.00$ 3,200.00$
63-630-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
63-630-520070 Training And Education 4,072.35$ 4,260.00$ 4,260.00$ 5,500.00$
63-630-521010 General Insurance 38,500.00$ 38,500.00$ 38,500.00$ 38,500.00$
63-630-521020 Insurance Deductible -$ -$ -$ -$
63-630-521030 Self Ins Prop & Casualty 537.00$ 15,000.00$ 15,000.00$ 15,000.00$
63-630-521040 Medical Claims/services 1,652.00$ 1,000.00$ 1,000.00$ 1,000.00$
63-630-521060 Drug/alcohol screening -$ -$ -$ 1,455.00$
63-630-521065 Background Checks -$ -$ -$ 260.00$
63-630-521070 Prov For Unsettled Claims -$ -$ -$ -$
63-630-522010 Audit 2,000.00$ 1,943.00$ 1,943.00$ 3,035.00$
63-630-522020 Professional Services 1,917.81$ 2,054.00$ 2,054.00$ 2,054.00$
63-630-524010 Trash Collections -$ -$ -$ -$
63-630-526020 Admin Chgs For Serv -$ 249,373.00$ 249,373.00$ 257,602.00$
63-630-526050 Enhanced Services (St. Mary's)-$ 25,000.00$ -$ -$
63-630-526060 Refund of Grant Proceeds 136,138.00$ -$ -$ -$
Contractual Services 188,032.16$ 340,330.00$ 315,330.00$ 327,606.00$
Utilities
63-630-531010 Electricity 7,603.53$ 7,500.00$ 7,500.00$ 7,900.00$
63-630-533010 Natural Gas 16,387.25$ 15,000.00$ 15,000.00$ 15,000.00$
313
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
63-630-534010 Telephone 5,618.97$ 5,800.00$ 5,800.00$ 5,800.00$
63-630-535010 Water/Sewer 3,663.63$ 4,000.00$ 4,000.00$ 4,000.00$
Utilities 33,273.38$ 32,300.00$ 32,300.00$ 32,700.00$
Repairs & Maintenance
63-630-540010 Building & Grounds Maint.27,033.96$ 8,000.00$ 8,000.00$ 8,000.00$
63-630-541020 Veh Maintenance 249,299.48$ 213,880.00$ 230,791.40$ 328,206.00$
63-630-541030 Vehicle Wash 13,636.33$ 20,000.00$ 11,267.00$ 18,000.00$
63-630-546010 Clothing Expense 6,546.45$ 7,500.00$ 7,500.00$ 20,000.00$
63-630-546020 Uniform Cleaning 14,712.50$ 17,000.00$ 17,000.00$ -$
63-630-547010 Equipment Maintenance 127.50$ 500.00$ 500.00$ 500.00$
63-630-547020 Maintenance Agreements 13,696.06$ 15,000.00$ 6,267.00$ 16,000.00$
63-630-547030 Radio Maintenance 205.14$ 1,500.00$ 1,500.00$ 1,500.00$
Repairs & Maintenance 325,257.42$ 283,380.00$ 282,825.40$ 392,206.00$
Other Operating Expenses
63-630-550015 Bad Debt Expense -$ -$ -$ -$
Other Operating Expenses -$ -$ -$ -$
Other Non-Operating Expenses
63-630-555010 Loss On Disposal Of Asset 23,263.45$ -$ -$ -$
Other Non-Operating Expenses 23,263.45$ -$ -$ -$
Capital Purchases
63-630-572010 Purchase Of Vehicles 11.00$ -$ -$ -$
63-630-572020 Purchase Of Equipment 28,715.03$ -$ 8,116.10$ -$
63-630-573030 Purch/improv Land/buildin -$ -$ -$ -$
Capital Purchases 28,726.03$ -$ 8,116.10$ -$
Depreciation
63-630-560010 Depreciation 462,929.25$ -$ -$ -$
Depreciation 462,929.25$ -$ -$ -$
Expense 2,719,916.61$ 2,431,249.21$ 2,405,810.71$ 2,510,003.73$
Revenue Total 1,989,383.69$ 2,431,249.21$ 2,405,810.71$ 2,510,003.73$
Expense Total 2,719,916.61$ 2,431,249.21$ 2,405,810.71$ 2,510,003.73$
63 Transit Fund (730,532.92)$ -$ -$ -$
314
Wastewater Division Fund
Wastewater Division Overview
The Wastewater Division contributes to the quality of life by providing for the safe treatment of
wastewater services.
The Wastewater Division reports directly to the Public Works Director.
The Wastewater Fund is an Enterprise Fund, which provides wastewater collection and
treatment services to all of the City of Jefferson and several adjacent watershed areas and
cities. The utility has over 20,000 customers within the service area. The system includes over
429 miles of collection lines, 33 pump stations and two treatment plants. The Division funds a
robust capital improvements plan to perpetually maintain, improve and achieve environmental
compliance.
Goals & Objectives – including, but not limited to the following:
GOAL: Prevent sanitary sewer backups and overflows
OBJECTIVE: Provide preventive maintain on the municipal sewer to prevent blockages
Jet clean entire sanitary sewer system within a seven year period
Degrease oil and grease “hot spots” annually
Inspect sanitary sewers in response to problems and follow-up with maintenance,
repair and replacement
Rehabilitate manholes for reduction of infiltration and root intrusion
Continue to evaluate infrastructure that requires replacement and plan for
improvement and replacement
315
GOAL: Minimize interruptions in sanitary sewer service and traffic
OBJECTIVE: Optimize capital improvements projects by working with Cole County Public Works
and Jefferson City Public Works on their projects
Design replacement projects to take place when streets, sidewalks, and storm
sewers are to be replaced
Inconvenience customers once to replace all infrastructures when possible
Take advantage of economy-of-scale construction for less cost
Identify infrastructure that can be replaced with trenchless methods with less
restoration, traffic interruption and cost
316
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7
Significant Changes/Initiatives
Throughout FY16,the Wastewater Division will continue to maintain and replace its aging
systems in an effort to lower repair cost for the City and prevent users from any inconvenience
a breakdown in the system may cause.In that regard,two significant sewer mains will be
upgrade/replaced in sewer basins 5/6 and 12.The project costs will be approximately 7
million to complete both projects.
Budget Summary
Category Amount Percent
Revenues:
Sewer Charges pwd2 $94 0.00%
Sewer Charges special mb) 695,527 636,000 636,000 670,000 34,000 5.35%
Sewer Chrg holts summit 160,594 159,900 159,900 159,900 0.00%
Sewer pwd#1 city)6,404,450 6,519,000 6,519,000 7,118,073 599,073 9.19%
Sewer pwd#1 county)1,930,455 1,931,100 1,931,100 2,151,806 220,706 11.43%
Sewer Charges pwd3 207,974 209,000 209,000 225,000 16,000 7.66%
Septic Ta nk Collections 131,237 143,000 143,000 115,576 27,424)19.18%
Farm Rental 2,522 28,211 28,211 51,810 23,599 83.65%
Sewer Connection Fees 40,472 39,000 39,000 23,256 15,744)40.37%
Miscellaneous 6,312 0.00%
Cafeteria Refunds 1,983 0.00%
Long Short (94)0.00%
Interest 183,500 78,000 78,000 211,000 133,000 170.51%
Interest prin/int accts 31,950 30,000 30,000 34,000 4,000 13.33%
Interest construction accts (2)0.00%
Interest reserve acct 903,943 850,000 850,000 600,000 250,000)29.41%
Interest bond acct 128,395 135,000 135,000 123,000 12,000)8.89%
Sale of Assets 115,282 45,000 45,000 45,000)100.00%
Capital Contr customers 151,156 151,160 151,160 151,160 0.00%
Capital Contr developers 363,558 0.00%
Transfer From to)Surplus 2,359,427 12,332,534 670,166)3,029,593)128.40%
Bond Proceeds 10,000,000 10,000,000 0.00%
TOTAL $11,459,308 13,313,798 23,286,905 20,964,415 7,650,617
Wastewater Division Financial Summary
Net Change*
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
318
Category Amount Percent
Administrative Expenses:
Personnel Services $202,369 234,377 234,377 221,977 12,400)5.29%
Materials Supplies 65,150 71,750 70,470 75,750 4,000 5.57%
Contractual Services 1,119,178 1,224,133 1,225,413 1,227,135 3,002 0.25%
Utilities 0.00%
Repairs Maintenance 925 925 300 625)67.57%
Depreciation 30,630 0.00%
Debt Service 1,653,983 5,226,000 5,226,000 5,504,875 278,876 5.34%
TOTAL $3,071,310 6,757,184 6,757,184 7,030,037 272,853
Collection System Expenses:
Personnel Services $994,400 1,078,243 1,078,243 1,085,588 7,345 0.68%
Materials Supplies 55,089 87,350 68,350 79,350 8,000)9.16%
Contractual Services 47,897 52,150 52,150 52,150 0.00%
Utilities 21,590 23,150 23,150 23,550 400 1.73%
Repairs Maintenance 139,437 165,000 161,792 169,425 4,425 2.68%
Capital Purchases 20,361 421,800 444,008 421,800)100.00%
Depreciation 484,180 0.00%
TOTAL $1,762,954 1,827,693 1,827,693 1,410,063 417,630)
Treatment System Expenses:
Personnel Services $1,101,107 1,132,596 1,132,596 1,120,650 11,946)1.05%
Materials Supplies 356,022 408,025 408,425 402,025 6,000)1.47%
Contractual Services 47,317 54,800 54,800 54,800 0.00%
Utilities 537,320 587,225 581,608 613,775 26,550 4.52%
Repairs Maintenance 251,233 327,275 440,492 333,065 5,790 1.77%
Capital Purchases 88,082 219,000 219,000 219,000)100.00%
Depreciation 497,900 0.00%
TOTAL $2,878,980 2,728,921 2,836,921 2,524,315 204,606)
Expenses Funded by Sewer System Revenue Bonds:
SRF FY12 Bond Projects $35,866 421,648 0.00%
SRF FY14 Bond Projects 300,299 8,109,075 0.00%
Series 2016 Bond Projects 10,000,000 10,000,000 0.00%
TOTAL $336,165 8,530,723 10,000,000 10,000,000
Wastewater Capital Projects:
Capital Projects $1,575,690 2,000,000 3,334,384 2,000,000)100.00%
TOTAL $1,575,690 2,000,000 3,334,384 2,000,000)
TOTAL WASTEWATER EXPENSES $9,625,098 13,313,798 23,286,905 20,964,415 7,650,617
Net Income $ 1,834,210
Wastewater Division Financial Summary
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
319
A review of the Wastewater Division revenue activity shows there is a significant increase in the
revenues from FY15 to FY16.The increase is partly due to the budgeted 10,000,000 bond
proceeds reported for the FY16 budget.The sewer rate increase effective June 1,2015 also
was built into the FY16 budget.
A review of the FY16 expense budget for Administration reveals the largest change occurred in
the debt service category,which is due to an increase in expected principal and interest
payments that will be due on bonds.
A review of the FY16 expense budget for Collection Systems reveals there was an overall
significant decrease in the budget from FY15 to FY16.The FY16 budget did not include an
appropriation for capital purchases;this was the major contributor to the decrease.
A review of the FY16 expense budget for Treatment Systems reveals there was an overall
significant decrease in the budget from FY15 to FY16.The FY16 budget did not include an
appropriation for capital purchases;this was the major contributor to the decrease.
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from FY15
to FY16
Department of Public Works Wastewater
Wastewater Division Director 1.00 1.00 1.00
Wastewater Treatment Plant Manager 1.00 1.00 1.00
Collection System Superintendent 1.00 1.00 1.00
Engineering Designer 1.00 1.00 1.00
WWTP Supervisor 1.00 1.00 1.00
Wastewater Maintenance Supervisor 1.00 1.00 1.00
Utility Crew Supervisor 3.00 3.00 3.00
Electrician 1.00 1.00 1.00
Laboratory Analyst 1.00 1.00 1.00
Controls and Instrumentation Technician 1.00 1.00 1.00
Pumping System Mechanic 4.00 4.00 4.00
WWTP Operator II 1.00 1.00 1.00
Lab Technician I 1.00 1.00 1.00
Utility Maintenance Crew Leader 7.00 7.00 7.00
WWTP Operator I 2.00 2.00 2.00
Utility Maintenance 7.00 7.00 7.00
Senior Utility Maintenance Worker
Utility Maintenance Worker
Utility Maintenance Trainee
Administrative Technician 1.00 1.00 1.00
Part time Construction Inspector 1.00 1.00
Part time Maintenance Assistant 4.00
Seasonal Employee 2.00 2.00
Total Full Time 35.00 35.00 35.00
Total Part time 4.00 3.00 3.00
Full Time Equivalents FTE)
Staffing levels for the Public Works Wastewater Division have remained constant with no expectation
of a change in the future.
320
Personnel
Services
22.14%
Materials
Supplies
5.08%
Contractual
Services
12.17%Utilities
5.81%
Repairs
Maintenance
4.59%
Other Operating
Expenses
0.00%
Capital Purchases
0.00%
Debt Service
50.21%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Wastewater
Council Adopted Budget
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32
2
A review of the fund balance schedule for the Wastewater Division Fund shows the fund is
fiscally sound.
The ending fund balance does fluctuate.This fluctuation is due to the last 10,000,000 of
issuance on the 35,000,000 voter approved revenue bonds.The operating expenditures and
revenue sources are projected to remain constant in the future budget years.
As project commitments are made for the 10,000,000 bond money,the ending fund balance
calculation will be affected.
323
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
64 Wastewater Fund
100 Revenue
Intergovernmental
64-100-430010 Federal Grants -$ -$ -$ -$
64-100-430020 State Grants -$ -$ -$ -$
Intergovernmental -$ -$ -$ -$
Charges for Services
64-100-440608 Sewer Charges-maw -$ -$ -$ -$
64-100-440609 Sewer Charges-pwd2 (93.61)$ -$ -$ -$
64-100-440610 Sewer Charges-special(mb)(695,527.42)$ (636,000.00)$ (636,000.00)$ (670,000.00)$
64-100-440611 Sewer Charges-cedar City -$ -$ -$ -$
64-100-440620 Sewer Chrg-holts Summit (160,594.44)$ (159,900.00)$ (159,900.00)$ (159,900.00)$
64-100-440625 Sewer-pwd#1(city)(6,404,449.73)$ (6,519,000.00)$ (6,519,000.00)$ (7,118,073.00)$
64-100-440630 Sewer-pwd#1(county)(1,930,454.77)$ (1,931,100.00)$ (1,931,100.00)$ (2,151,806.00)$
64-100-440635 Sewer Charges-pwd3 (207,973.99)$ (209,000.00)$ (209,000.00)$ (225,000.00)$
64-100-440670 Septic Tank Collections (131,236.67)$ (143,000.00)$ (143,000.00)$ (115,576.00)$
64-100-440830 Farm Rental (2,522.00)$ (28,211.00)$ (28,211.00)$ (51,810.00)$
Charges for Services 9,532,852.63$ 9,626,211.00$ 9,626,211.00$ 10,492,165.00$
Fees Licenses & Permits
64-100-450080 Plumbing Permits -$ -$ -$ -$
64-100-450280 Sewer Connection Fees (40,472.00)$ (39,000.00)$ (39,000.00)$ (23,256.00)$
64-100-450285 Water Reconnect Fees -$ -$ -$ -$
Fees Licenses & Permits 40,472.00$ 39,000.00$ 39,000.00$ 23,256.00$
Other Operating Revenues
64-100-480010 Citizen Participation -$ -$ -$ -$
64-100-481070 Miscellaneous (6,312.22)$ -$ -$ -$
64-100-481077 Insurance Claims -$ -$ -$ -$
64-100-481078 Cafeteria Refunds (1,983.40)$ -$ -$ -$
64-100-481110 Long & Short 94.18$ -$ -$ -$
Other Operating Revenues 8,201.44$ -$ -$ -$
Interest Income
64-100-470010 Interest (183,499.68)$ (78,000.00)$ (78,000.00)$ (211,000.00)$
64-100-470012 Int-prin/int Accts (31,949.95)$ (30,000.00)$ (30,000.00)$ (34,000.00)$
64-100-470013 Int-constr Acct 1.53$ -$ -$ -$
64-100-470014 Int-reserve Acct (903,942.85)$ (850,000.00)$ (850,000.00)$ (600,000.00)$
64-100-470015 Int-bond Prem Amort -$ -$ -$ -$
64-100-470017 Interest - Bond Acct (128,394.88)$ (135,000.00)$ (135,000.00)$ (123,000.00)$
64-100-470051 Unrealized Gains/losses -$ -$ -$ -$
Interest Income 1,247,785.83$ 1,093,000.00$ 1,093,000.00$ 968,000.00$
Other Non-Operating Revenue
64-100-485050 Sale Of Assets (115,281.64)$ (45,000.00)$ (45,000.00)$ -$
64-100-486010 Cap Contr-customers (151,155.96)$ (151,160.00)$ (151,160.00)$ (151,160.00)$
64-100-486020 Cap Contr-developer (363,558.27)$ -$ -$ -$
64-100-486040 Cap Contr-city -$ -$ -$ -$
64-100-486050 Cap Contrib-other Govts -$ -$ -$ -$
Other Non-Operating Revenue 629,995.87$ 196,160.00$ 196,160.00$ 151,160.00$
Transfers In
64-100-490100 Trsfr From General Fd -$ -$ -$ -$
Transfers In -$ -$ -$ -$
Carry Over Surplus
324
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
64-100-495995 Transfer From(to) Surplus -$ (2,359,427.32)$ (12,332,533.63)$ 670,165.51$
64-100-495997 Bond Proceeds -$ -$ -$ (10,000,000.00)$
Carry Over Surplus -$ 2,359,427.32$ 12,332,533.63$ 9,329,834.49$
Revenue 11,459,307.77$ 13,313,798.32$ 23,286,904.63$ 20,964,415.49$
650 Wastewater - Administration
Personnel Services
64-650-501020 Salaries 132,895.29$ 134,139.86$ 134,139.86$ 135,939.82$
64-650-501050 Part-time (w/o Benefits)-$ 35,700.00$ 35,700.00$ 35,700.00$
64-650-501060 Seasonal Salaries -$ -$ -$ -$
64-650-501090 Overtime -$ 800.00$ 677.27$ 800.00$
64-650-501095 Overtime Straight Pay 45.84$ -$ 122.73$ -$
64-650-502010 Social Security 10,058.05$ 13,053.95$ 13,053.95$ 13,191.65$
64-650-502020 Group Health Insurance 19,533.34$ 12,652.61$ 12,652.61$ 11,930.62$
64-650-502021 Self Insurance-Group Health 15,126.49$ 13,500.00$ 13,500.00$ -$
64-650-502022 Wellness Assessment -$ -$ -$ 2,128.95$
64-650-502030 Retirement 23,890.48$ 23,749.41$ 23,749.41$ 21,320.49$
64-650-502040 Workers Compensation 215.13$ 140.35$ 140.35$ 290.26$
64-650-502050 Life Insurance 213.40$ 226.20$ 226.20$ 231.34$
64-650-502060 Long Term Disability 345.87$ 364.75$ 364.75$ 367.20$
64-650-502070 Employee Assistance Prgm 44.62$ 49.43$ 49.43$ 76.38$
64-650-503010 Awards Program -$ -$ -$ -$
64-650-503020 Unemployment Compensation -$ -$ -$ -$
Personnel Services 202,368.51$ 234,376.56$ 234,376.56$ 221,976.71$
Materials & Supplies
64-650-511010 Advertising 220.50$ 200.00$ 200.00$ 200.00$
64-650-511020 Postage 63,251.37$ 68,000.00$ 68,000.00$ 72,000.00$
64-650-512010 Printing 64.00$ 1,520.00$ 240.00$ 1,520.00$
64-650-512020 Copies 13.99$ 30.00$ 30.00$ 30.00$
64-650-513010 Office Supplies 1,600.30$ 2,000.00$ 2,000.00$ 2,000.00$
Materials & Supplies 65,150.16$ 71,750.00$ 70,470.00$ 75,750.00$
Contractual Services
64-650-520030 Dues And Publications 7,037.20$ 4,700.00$ 5,660.00$ 4,700.00$
64-650-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
64-650-520070 Training And Education 436.30$ 3,540.00$ 2,580.00$ 3,540.00$
64-650-521010 General Insurance 63,410.22$ 115,000.00$ 115,000.00$ 115,000.00$
64-650-521020 Insurance Deductible -$ -$ -$ -$
64-650-521030 Self Ins Prop & Casualty 27,761.35$ 100,000.00$ 100,000.00$ 100,000.00$
64-650-521060 Drug/alcohol screening -$ -$ -$ 1,309.00$
64-650-521065 Background Checks -$ -$ -$ 20.00$
64-650-521070 Prov For Unsettled Claims -$ -$ -$ -$
64-650-522010 Audit 4,300.00$ 4,808.00$ 4,808.00$ 6,481.00$
64-650-522020 Professional Services 16,431.69$ 1,675.00$ 2,955.00$ 1,675.00$
64-650-522055 Ameren UE Parking 5,760.00$ 5,760.00$ 5,760.00$ 5,760.00$
64-650-524060 Regulatory Expense 35,495.32$ 26,000.00$ 26,000.00$ 26,000.00$
64-650-526020 Admin Chgs For Serv 782,650.00$ 782,650.00$ 782,650.00$ 782,650.00$
64-650-526040 Billing/collection Fees 175,895.77$ 180,000.00$ 180,000.00$ 180,000.00$
Contractual Services 1,119,177.85$ 1,224,133.00$ 1,225,413.00$ 1,227,135.00$
Utilities
64-650-534010 Telephone -$ -$ -$ -$
Utilities -$ -$ -$ -$
325
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
Repairs & Maintenance
64-650-547020 Maintenance Agreements -$ 925.00$ 925.00$ 300.00$
Repairs & Maintenance -$ 925.00$ 925.00$ 300.00$
Other Operating Expenses
64-650-550015 Bad Debt Expense -$ -$ -$ -$
Other Operating Expenses -$ -$ -$ -$
Other Non-Operating Expenses
64-650-555010 Loss On Disposal Of Asset -$ -$ -$ -$
Other Non-Operating Expenses -$ -$ -$ -$
Capital Purchases
64-650-572010 Purchase Of Vehicles -$ -$ -$ -$
64-650-572020 Purchase Of Equipment -$ -$ -$ -$
64-650-573030 Purch/improv Land/buildin -$ -$ -$ -$
Capital Purchases -$ -$ -$ -$
Depreciation
64-650-560010 Depreciation 30,629.84$ -$ -$ -$
Depreciation 30,629.84$ -$ -$ -$
Debt Service
64-650-580010 Bond Principal -$ 2,984,000.00$ 2,984,000.00$ 3,104,000.00$
64-650-580020 Bond Interest 1,523,830.72$ 1,926,619.62$ 1,926,619.62$ 2,085,495.27$
64-650-580030 Bond Adm Fees 220,232.41$ 315,380.00$ 315,380.00$ 315,380.00$
64-650-580040 Bond Amortization Expense (90,079.95)$ -$ -$ -$
Debt Service 1,653,983.18$ 5,225,999.62$ 5,225,999.62$ 5,504,875.27$
650 Wastewater - Administration 3,071,309.54$ 6,757,184.18$ 6,757,184.18$ 7,030,036.98$
660 Wastewater Collection Sys
Personnel Services
64-660-501020 Salaries 673,550.62$ 688,119.98$ 688,119.98$ 703,292.42$
64-660-501060 Seasonal Salaries 5,963.63$ 9,000.00$ 9,000.00$ 9,000.00$
64-660-501070 Stand-by Plan 4,268.00$ 5,500.00$ 5,500.00$ 6,500.00$
64-660-501090 Overtime 1,574.21$ 34,000.00$ 33,905.89$ 34,000.00$
64-660-501095 Overtime Straight Pay 291.69$ 1,000.00$ 665.74$ 1,000.00$
64-660-502010 Social Security 51,376.31$ 56,427.93$ 56,427.93$ 57,665.12$
64-660-502020 Group Health Insurance 121,644.13$ 146,468.28$ 146,468.28$ 145,201.14$
64-660-502030 Retirement 123,327.46$ 128,237.12$ 128,237.12$ 115,259.80$
64-660-502040 Workers Compensation 9,164.33$ 5,978.76$ 5,978.76$ 5,064.39$
64-660-502050 Life Insurance 1,119.23$ 1,168.68$ 1,168.68$ 1,180.67$
64-660-502060 Long Term Disability 1,741.11$ 1,922.41$ 1,922.41$ 1,941.02$
64-660-502070 Employee Assistance Prgm 379.12$ 420.15$ 420.15$ 483.72$
64-660-503020 Unemployment Compensation -$ -$ 428.37$ 5,000.00$
Personnel Services 994,399.84$ 1,078,243.31$ 1,078,243.31$ 1,085,588.28$
Materials & Supplies
64-660-511010 Advertising 50.45$ 200.00$ 200.00$ 200.00$
64-660-511020 Postage 53.70$ 250.00$ 250.00$ 250.00$
64-660-512030 Photographic Supplies -$ -$ -$ -$
64-660-513010 Office Supplies 1,017.25$ 1,500.00$ 1,400.00$ 1,500.00$
64-660-514010 Gas 36,935.01$ 63,000.00$ 44,000.00$ 55,000.00$
64-660-514030 Small Tools 7,137.56$ 8,000.00$ 8,000.00$ 8,000.00$
64-660-514040 Food -$ 100.00$ 200.00$ 100.00$
64-660-515040 First Aid Supplies 59.49$ 300.00$ 300.00$ 300.00$
326
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
64-660-517010 Operational Supplies 9,836.00$ 14,000.00$ 14,000.00$ 14,000.00$
Materials & Supplies 55,089.46$ 87,350.00$ 68,350.00$ 79,350.00$
Contractual Services
64-660-520030 Dues And Publications 833.00$ 600.00$ 656.00$ 600.00$
64-660-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
64-660-520070 Training And Education 1,713.00$ 6,000.00$ 6,000.00$ 6,000.00$
64-660-520080 Tuition Reimbursement -$ -$ -$ -$
64-660-521040 Medical Claims/services -$ 250.00$ 194.00$ 250.00$
64-660-522020 Professional Services 44,802.85$ 45,000.00$ 45,000.00$ 45,000.00$
64-660-523010 Equipment Rent/lease 548.18$ 300.00$ 300.00$ 300.00$
64-660-524010 Trash Collections -$ -$ -$ -$
Contractual Services 47,897.03$ 52,150.00$ 52,150.00$ 52,150.00$
Utilities
64-660-531010 Electricity 8,237.60$ 8,000.00$ 8,000.00$ 8,400.00$
64-660-533010 Natural Gas 7,229.59$ 8,000.00$ 8,000.00$ 8,000.00$
64-660-534010 Telephone 1,453.31$ 1,650.00$ 2,050.00$ 1,650.00$
64-660-535010 Water/Sewer 4,669.67$ 5,500.00$ 5,100.00$ 5,500.00$
Utilities 21,590.17$ 23,150.00$ 23,150.00$ 23,550.00$
Repairs & Maintenance
64-660-540010 Building & Grounds Maint.11,160.22$ 7,000.00$ 6,000.00$ 7,000.00$
64-660-541020 Veh Maintenance 25,788.76$ 30,000.00$ 30,000.00$ 34,650.00$
64-660-543010 Collection System Maint.83,558.39$ 95,000.00$ 92,791.56$ 95,000.00$
64-660-543020 Backflow Valve Reimbursem 3,000.00$ 6,000.00$ 6,000.00$ 6,000.00$
64-660-543030 Pumping System Maintenanc -$ -$ -$ -$
64-660-546010 Clothing Expense 8,044.36$ 10,000.00$ 10,000.00$ 10,000.00$
64-660-547010 Equipment Maintenance 4,654.10$ 14,000.00$ 14,000.00$ 14,000.00$
64-660-547020 Maintenance Agreements 2,368.00$ 2,600.00$ 2,600.00$ 2,375.00$
64-660-547030 Radio Maintenance 862.71$ 400.00$ 400.00$ 400.00$
Repairs & Maintenance 139,436.54$ 165,000.00$ 161,791.56$ 169,425.00$
Other Non-Operating Expenses
64-660-555010 Loss On Disposal Of Asset -$ -$ -$ -$
Other Non-Operating Expenses -$ -$ -$ -$
Capital Purchases
64-660-572010 Purchase Of Vehicles -$ 38,000.00$ 47,318.00$ -$
64-660-572020 Purchase Of Equipment 20,360.83$ 333,800.00$ 338,502.00$ -$
64-660-573030 Purch/improv Land/buildin -$ 50,000.00$ 58,188.44$ -$
Capital Purchases 20,360.83$ 421,800.00$ 444,008.44$ -$
Depreciation
64-660-560010 Depreciation 484,179.81$ -$ -$ -$
Depreciation 484,179.81$ -$ -$ -$
660 Wastewater Collection Sys 1,762,953.68$ 1,827,693.31$ 1,827,693.31$ 1,410,063.28$
670 Wastewater Treatment Sys
Personnel Services
64-670-501020 Salaries 750,838.57$ 761,051.29$ 761,051.29$ 767,777.06$
64-670-501050 Part Time (w/o benefits)5,759.91$ -$ -$ -$
64-670-501060 Seasonal Salaries -$ -$ 3,874.50$ -$
64-670-501070 Stand-by Plan 4,272.00$ 5,000.00$ 5,000.00$ 6,000.00$
64-670-501090 Overtime 14,014.40$ 20,000.00$ 16,125.50$ 20,000.00$
64-670-501095 Overtime Straight Pay 217.84$ 1,000.00$ 1,000.00$ 1,000.00$
327
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
64-670-502010 Social Security 57,526.80$ 60,209.42$ 60,209.42$ 60,800.44$
64-670-502020 Group Health Insurance 115,997.96$ 135,893.14$ 135,893.14$ 132,162.58$
64-670-502030 Retirement 138,023.06$ 138,521.03$ 138,521.03$ 123,299.57$
64-670-502040 Workers Compensation 10,902.54$ 7,112.76$ 7,112.76$ 5,735.64$
64-670-502050 Life Insurance 1,208.90$ 1,290.34$ 1,290.34$ 1,298.91$
64-670-502060 Long Term Disability 1,988.54$ 2,122.42$ 2,122.42$ 2,143.22$
64-670-502070 Employee Assistance Prgm 356.84$ 395.43$ 395.43$ 432.81$
Personnel Services 1,101,107.36$ 1,132,595.83$ 1,132,595.83$ 1,120,650.23$
Materials & Supplies
64-670-511010 Advertising 45.50$ 200.00$ 372.83$ 200.00$
64-670-511020 Postage 187.06$ 400.00$ 600.00$ 400.00$
64-670-512010 Printing -$ 200.00$ 135.17$ 200.00$
64-670-513010 Office Supplies 2,176.20$ 3,500.00$ 3,292.00$ 3,500.00$
64-670-514010 Gas 37,633.85$ 45,000.00$ 45,000.00$ 39,000.00$
64-670-514020 Chemicals 307,069.12$ 350,000.00$ 350,000.00$ 350,000.00$
64-670-514030 Small Tools 2,910.63$ 3,000.00$ 3,787.43$ 3,000.00$
64-670-514040 Food 457.73$ 100.00$ 187.99$ 100.00$
64-670-515040 First Aid Supplies 248.67$ 200.00$ 100.00$ 200.00$
64-670-517010 Operational Supplies 5,292.98$ 5,425.00$ 4,949.58$ 5,425.00$
Materials & Supplies 356,021.74$ 408,025.00$ 408,425.00$ 402,025.00$
Contractual Services
64-670-520030 Dues And Publications 1,053.00$ 1,800.00$ 1,800.00$ 1,800.00$
64-670-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
64-670-520070 Training And Education 7,117.30$ 13,700.00$ 13,700.00$ 13,700.00$
64-670-521040 Medical Claims/services -$ 500.00$ 500.00$ 500.00$
64-670-522020 Professional Services 3,561.79$ 3,600.00$ 3,600.00$ 3,600.00$
64-670-523010 Equipment Rent/lease 1,500.00$ 200.00$ 200.00$ 200.00$
64-670-524010 Trash Collections -$ -$ -$ -$
64-670-524050 Lab & Sampling 34,084.42$ 35,000.00$ 35,000.00$ 35,000.00$
Contractual Services 47,316.51$ 54,800.00$ 54,800.00$ 54,800.00$
Utilities
64-670-532010 Power Cost -algoa Area 40,908.53$ 51,000.00$ 51,000.00$ 53,550.00$
64-670-532020 Power Cost -plant 259,822.81$ 280,000.00$ 280,000.00$ 294,000.00$
64-670-532030 Power Cost -pump Station 188,208.73$ 200,000.00$ 200,000.00$ 210,000.00$
64-670-533010 Natural Gas 33,740.87$ 40,000.00$ 35,000.00$ 40,000.00$
64-670-534010 Telephone 4,193.73$ 5,125.00$ 4,507.58$ 5,125.00$
64-670-535010 Water/Sewer 9,597.13$ 10,000.00$ 10,000.00$ 10,000.00$
64-670-535030 Water - Algoa 848.22$ 1,100.00$ 1,100.00$ 1,100.00$
Utilities 537,320.02$ 587,225.00$ 581,607.58$ 613,775.00$
Repairs & Maintenance
64-670-540010 Building & Grounds Maint.33,580.35$ 25,000.00$ 32,778.57$ 25,000.00$
64-670-540303 Pumping System Maintenanc 57,925.72$ 69,000.00$ 69,000.00$ 69,000.00$
64-670-540305 Pump replace/rebuild 45,487.88$ 80,000.00$ 141,946.99$ 80,000.00$
64-670-541020 Veh Maintenance 31,921.17$ 40,000.00$ 31,438.85$ 46,165.00$
64-670-543040 Instrumentation 29,527.85$ 44,000.00$ 44,000.00$ 44,000.00$
64-670-546010 Clothing Expense 5,349.60$ 8,000.00$ 8,000.00$ 8,000.00$
64-670-547010 Equipment Maintenance 47,245.26$ 60,000.00$ 112,053.01$ 60,000.00$
64-670-547020 Maintenance Agreements 195.12$ 1,275.00$ 1,275.00$ 900.00$
64-670-547030 Radio Maintenance -$ -$ -$ -$
Repairs & Maintenance 251,232.95$ 327,275.00$ 440,492.42$ 333,065.00$
Other Non-Operating Expenses
64-670-555010 Loss On Disposal Of Asset -$ -$ -$ -$
328
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
Other Non-Operating Expenses -$ -$ -$ -$
Capital Purchases
64-670-572010 Purchase Of Vehicles 11.00$ 50,000.00$ 50,000.00$ -$
64-670-572020 Purchase Of Equipment 88,070.91$ 160,000.00$ 160,000.00$ -$
64-670-573030 Purch/improv Land/buildin -$ 9,000.00$ 9,000.00$ -$
Capital Purchases 88,081.91$ 219,000.00$ 219,000.00$ -$
Depreciation
64-670-560010 Depreciation 497,899.61$ -$ -$ -$
Depreciation 497,899.61$ -$ -$ -$
670 Wastewater Treatment Sys 2,878,980.10$ 2,728,920.83$ 2,836,920.83$ 2,524,315.23$
980 Sewerage Sys Revenue Bond
Capital Projects
64-980-579008 User Rate Study -$ -$ -$ -$
64-980-579009 Wastewater Design -$ -$ -$ -$
64-980-579012 New Walnut Pump Station -$ -$ -$ -$
64-980-579013 Ww Reclamation Plan 2001 -$ -$ -$ -$
64-980-579014 Missouri River Crossing -$ -$ -$ -$
64-980-579015 Misc Non-reimbursable -$ -$ -$ -$
Capital Projects -$ -$ -$ -$
980 Sewerage Sys Revenue Bond -$ -$ -$ -$
981 Sewerage Other Bond Projs
Capital Projects
64-981-579111 Algoa Treatment Facility -$ -$ -$ -$
64-981-579116 Moreau Pump Station Plan -$ -$ -$ -$
64-981-579118 Moreau Ps Design & Insp -$ -$ -$ -$
64-981-579119 Hwy 54 Ps Design & Insp -$ -$ -$ -$
Capital Projects -$ -$ -$ -$
981 Sewerage Other Bond Projs -$ -$ -$ -$
982 SRF FY 05 Bond Projects
Capital Projects
64-982-579250 Highway 54 Pump Station -$ -$ -$ -$
64-982-579251 Moreau River Pump Station -$ -$ -$ -$
64-982-579252 Uaa Study -$ -$ -$ -$
64-982-579253 Main B Wears Creek Design -$ -$ -$ -$
64-982-579254 Basin 9 Rehab & Repl -$ -$ -$ -$
64-982-579255 Sewer Rehab & Repl -$ -$ -$ -$
64-982-579256 Hayselton Pump Station -$ -$ -$ -$
Capital Projects -$ -$ -$ -$
982 SRF FY 05 Bond Projects -$ -$ -$ -$
983 SRF FY 08 Bond Projects
Capital Projects
64-983-579362 Riverside Ps & Rehab -$ -$ -$ -$
Capital Projects -$ -$ -$ -$
983 SRF FY 08 Bond Projects -$ -$ -$ -$
984 SRF FY 09 Bond Projects
329
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
Capital Projects
64-984-579470 Rwrf Disinfection Fac -$ -$ -$ -$
Capital Projects -$ -$ -$ -$
984 SRF FY 09 Bond Projects -$ -$ -$ -$
985 SRF FY 12 Bond Projects
Capital Projects
64-985-522020 Professional Services 17,865.09$ -$ -$ -$
64-985-579116 Moreau Pump Station Plan -$ -$ 38,200.00$ -$
64-985-579480 Cole Junction Forcemain Replac -$ -$ 67,338.00$ -$
64-985-579485 Pretreatment Study 18,000.50$ -$ 15,774.06$ -$
64-985-579490 Route B-Tanner Br Sewer Ext -$ -$ 35,665.64$ -$
64-985-579495 Basin 5 & 6 Design -$ -$ 161,649.46$ -$
64-985-579496 SRF Bond - Uncommitted -$ -$ 103,020.80$ -$
Capital Projects 35,865.59$ -$ 421,647.96$ -$
985 SRF FY 12 Bond Projects 35,865.59$ -$ 421,647.96$ -$
986 SRF FY14 Bond Projects
Capital Projects
64-986-579020 Walnut Odor Control Study -$ -$ 38,120.00$ -$
64-986-579256 Hayselton Pump Station -$ -$ 67,740.22$ -$
64-986-579500 Basin 12 Relief Sewers -$ -$ 3,426,795.23$ -$
64-986-579510 Basin 5 & 6 Relief Sewers -$ -$ 4,576,419.21$ -$
Capital Projects -$ -$ 8,109,074.66$ -$
Debt Service
64-986-580040 Bond Issuance Cost Expense 300,299.31$ -$ -$ -$
Debt Service 300,299.31$ -$ -$ -$
986 SRF FY14 Bond Projects 300,299.31$ -$ 8,109,074.66$ -$
987 Series 2016 Bond Projects
Capital Projects
64-987-579256 Hayselton Pump Station -$ -$ -$ 1,200,000.00$
64-987-579880 Basin 13B Upgrade-Valley View -$ -$ -$ 1,009,000.00$
64-987-579881 Wears Creek Upgrade-E. Branch -$ -$ -$ 3,300,000.00$
64-987-579882 Green Meadow Pumps & Forcemain -$ -$ -$ 1,500,000.00$
64-987-579883 Forcemain Eval & Replacement -$ -$ -$ 2,890,000.00$
Capital Projects -$ -$ -$ 9,899,000.00$
Debt Service
64-987-580040 Bond Issuance Cost Expense -$ -$ -$ 101,000.00$
Debt Service -$ -$ -$ 101,000.00$
987 Series 2016 Bond Projects -$ -$ -$ 10,000,000.00$
990 Capital Projects
Capital Projects
64-990-576007 Misc Neighborhood Imprs -$ -$ -$ -$
64-990-576010 SchellRidge Stmwtr & Vari Swrs -$ -$ 191,355.42$ -$
64-990-577032 Hyde Park Infrastructure -$ -$ -$ -$
64-990-577096 South Country Club -$ -$ -$ -$
64-990-577098 East High Street -$ -$ -$ -$
64-990-578051 Its/gis -$ -$ -$ -$
64-990-578056 Annexation -$ -$ -$ -$
330
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
64-990-579256 Hayselton Pump Station -$ -$ -$ -$
64-990-579495 Basin 5 & 6 Design - NON-BOND -$ -$ 1,627,025.75$ -$
64-990-579810 Plant Expansion & Modific -$ -$ -$ -$
64-990-579811 Algoa Treatment Facility -$ -$ -$ -$
64-990-579820 Sewer Extensions -$ -$ -$ -$
64-990-579821 Fac For Collections -$ -$ -$ -$
64-990-579822 Partnership2000 Sewer Ext -$ -$ -$ -$
64-990-579825 Sewer System Repairs -$ -$ 120,000.00$ -$
64-990-579830 Plant/ordor Control -$ -$ -$ -$
64-990-579840 I/i Program/personel Serv -$ -$ -$ -$
64-990-579841 I/i Rehabilitation -$ -$ -$ -$
64-990-579842 Walnut Lift Station Lot -$ -$ -$ -$
64-990-579843 Cole Junction Force Main -$ -$ -$ -$
64-990-579844 Reallocation -$ -$ -$ -$
64-990-579850 Sewer Rehab & Repl 9,056.39$ -$ 14,959.34$ -$
64-990-579855 Basin 10 Relief-Frog Hollow -$ -$ 267,000.00$ -$
64-990-579856 Basin 21 Woodward Swr Replace -$ -$ -$ -$
64-990-579860 E Moreau R Incept& P Stat -$ -$ 81,050.60$ -$
64-990-579861 Land-hwy 54 & Gr M Ps -$ -$ -$ -$
64-990-579863 Replace Effluent Piping -$ -$ -$ -$
64-990-579864 Install Scum Eq-sbr Basin -$ -$ -$ -$
64-990-579865 Relocate Septage Station -$ -$ 99.22$ -$
64-990-579866 Mo River Bridge Repl -$ -$ -$ -$
64-990-579867 Basin 9/10 Relief Sewer -$ -$ -$ -$
64-990-579868 Professional Services -$ -$ 21,358.86$ -$
64-990-579871 Design Disinfect Fac -$ -$ -$ -$
64-990-579872 Basin 6 Rehab/repl 50,735.73$ -$ 61,163.90$ -$
64-990-579873 Algoa Facility-Disinfectn Syst -$ -$ 281,737.54$ -$
64-990-579874 Moreau View Extension -$ -$ -$ -$
64-990-579875 Longview Sewer Extension 250.00$ -$ 353,658.81$ -$
64-990-579876 ABB Pump Station -$ 860,000.00$ -$ -$
64-990-579877 Woodward Sub Sewer Replacement -$ 120,000.00$ 66,181.25$ -$
64-990-579878 Sharon Drive PS Elimination -$ 350,000.00$ 32,293.00$ -$
64-990-579879 Blower Replacement @ Plant -$ 670,000.00$ 216,500.00$ -$
Capital Projects 60,042.12$ 2,000,000.00$ 3,334,383.69$ -$
Depreciation
64-990-560010 Depreciation 1,515,647.40$ -$ -$ -$
Depreciation 1,515,647.40$ -$ -$ -$
990 Capital Projects 1,575,689.52$ 2,000,000.00$ 3,334,383.69$ -$
Expense 9,625,097.74$ 13,313,798.32$ 23,286,904.63$ 20,964,415.49$
Revenue Total 11,459,307.77$ 13,313,798.32$ 23,286,904.63$ 20,964,415.49$
Expense Total 9,625,097.74$ 13,313,798.32$ 23,286,904.63$ 20,964,415.49$
64 Wastewater Fund 1,834,210.03$ -$ -$ -$
331
SECTION 8:Capital Improvement Tax Funds
332
Capital Improvement Tax CIT)Funds
Overview
The City of Jefferson’s Capital Improvement Plan CIP)is a multi year plan for capital
investments in the City’s infrastructure,facilities,and equipment that is designed to address
the challenges for supporting future infrastructure needs,while also addressing the City’s
current facility requirements.It includes items such as roads,sidewalks,drainage projects,
recreational facilities,buildings,and equipment.
The CIP is important because it connects the City’s development,with both comprehensive and
financial plans.Projects within the CIP are intended to reflect the community’s values and
goals,as well as the overall policy goals of the City Council including existing long range plans.
Article V,Section 5.2,c)of the City Charter states,Budget.The City Administrator shall
prepare and submit a recommended annual budget and five year capital improvements
program to the mayor.”
Article IV,Section 4.4,5)of the City Charter states,Budget.The mayor shall propose an
annual budget and five year capital improvement program to the council.”
The CIP can be changed as the infrastructure requirements change,development occurs,and
funding opportunities become available.The remaining four years of the five year plan
represent all projects that are currently proposed for future funding based on the revenue
projections.As priorities,needs,and revenues change,projects may be added to or removed
from the CIP.Estimated expenses and revenue projections are reviewed annually and adjusted
if necessary to account for growth,inflation and other economic conditions.
Capital Improvement Plan Process
Definition
A capital improvement is a necessary or a desirable project that extends or improves
infrastructure and enhances the City’s ability to provide safe and desirable services for the
benefit of the community and the quality of life in the City of Jefferson.These projects directly
affect the way citizens live,travel,and conduct business within the community.
Identification
The need for capital improvements may be identified by an adopted infrastructure plan,the
desire to maintain certain levels and types of service provided in the community,by community
groups,or by regulatory legislation.Projects are prioritized based on many factors including
their impact on providing better City services,accommodating the City’s growth,effect on
333
maintenance and operation expenditures,and the overall health,safety,and welfare of the
citizens.
Creation
The scope of a proposed project is often determined based on a preliminary study or
recommendations.Once the project is identified a preliminary cost estimate and schedule for
the design,right of way and easement acquisition,and construction of the project is prepared.
The initial cost estimates are typically general in nature with considerable contingencies
included.If the project is selected for inclusion in the Plan,the estimates and schedule are the
basis of the initial project information.
Capital Improvement Plan Implementation
When a project is funded,it is assigned to a project manager who will assume oversight
responsibilities.A number of steps are required before a project is complete.
The design phase requires the project manager to coordinate and participate in the selection
process for an engineering or architectural design firm,as appropriate.Typically,one or more
public meetings are held for major projects that have significant impacts on property owners
and the public to obtain feedback and comments from the community.
Capital projects are publicly advertised through the City’s Purchasing Unit.The award of the
contract is made by City Council.
The project manager is typically responsible for performing or coordinating project
administration and reporting on the project progress to the City Council and the public through
the City’s publications and website.Any changes that increase the cost in excess of the agreed
upon amount must be approved by the City Council.
Final acceptance is of the completed project by the City occurs when the contractor has
completed all work on the project and has submitted all close out documents in accordance
with the contract.The project manager is responsible for preparing a final project report and
submitting it to City’s management staff as well as the City Council.Any unspent funds
authorized for a project will be returned to the appropriate funding source for reallocation to
future projects.
334
Capital Improvement Plan Funding
Revenue Source
The City imposes a total sales tax of two percent on all goods and services sold within the City
limits.The sales tax receipts are split between three funds.One percent of the sales tax is
allocated to the City’s General Fund.One half of one percent of collected sales tax is allocated
to the Department of Parks,Recreation,and Forestry’s Fund.The remaining one half of one
percent of the collected sales tax is allocated to the Capital Improvement Tax Fund,which
supports the City’s Capital Improvement Plan.The Capital Improvement Tax Fund can also
receive financial support from other sources.This occurs when a project has been approved
with an agreement that another party will be contributing financially to the project.The
amount from other sources can fluctuate from year to year depending on the approved
projects and the financial support provided per the agreements with outside parties.
Capital Improvement
Tax Issuance Fund Number
FY14
Actual
FY15
Adopted
FY16
Adopted
Projection
for Future
Years
Total
Funding
C.I.Sales Tax D 02 07 42 $ 8,050 8 , 050
C.I.Sales Tax E 07 12 43 71,714 71,714
C.I.Sales Tax F 12 17 44 6,030,137 4,700,000 4,700,000 2,350,000 17,780,137
Total $ 6,109,901 4,700,000 4,700,000 2,350,000 17,859,901
2014 2016 Capital Improvement Tax Summary by Fund Source
Revenue is tracked in the City’s internal accounting system in a method that identifies the sales
tax issuance for which the revenue was received.As revenue is committed for projects,the
expenditures are tracked with the same issuance identifier as the revenue in an effort to
reconcile the revenue dollars that were committed to the project and the actual cost of the
project.
The schedule above includes a funding source for future years as the current tax issuance
extends past FY2016.Every five years the Capital Improvement Tax sunsets and requires a new
vote of the citizens in order to continue.The current sales tax sunsets on March 31,2017 and
the City has already started having discussions regarding the next sales tax issuance and
determining the date the issue will be put on the ballot.
This will be the seventh iteration of the Capital Improvement Tax.If the seventh iteration
receives a majority vote of the Jefferson City voters,it would be in effect from April 1,2017 and
sunset on March 31,2022.The Staff is estimating a 4,900,000 per year initiative.The
projects that will be included in the five year capital improvement program will not be
published until the voters approve this next sales tax initiative.
335
Impact on Operating Budget
As part of the Capital Improvement Plan,the impact of each project on the City’s operating
budget is identified.As capital improvement projects are completed,operation and
maintenance of these facilities must be absorbed in the appropriate operating budget,which
provides ongoing services to citizens.These operating costs,which may include salaries,
equipment,regular maintenance,and repairs,are adjusted annually to accommodate growth
and inflation in maintaining or improving service levels.In some cases,elimination of high
maintenance facilities may also reduce these operating costs.
It is the City of Jefferson’s philosophy that new projects should not be constructed if operating
revenues are unavailable to cover the operating costs.As a result,the availability of recurring
revenues must be considered in the decision to include projects in the CIP.
Capital Improvement Plan Costs
The Capital Improvement Plan is divided into five major categories.The FY16 total estimated
cost of capital projects included in the five year plan is 3,942,500 with an additional 8,300
budgeted for Transfer to the TIF Fund,for a total budget of 3,950,800.A summary of the costs
by category is summarized below.
Category
FY14
Actual
FY15
Adopted
FY16
Adopted
Projection
for Future
Years
Total
Funding
Parks and Recreation $ 138,622 1,030,000 360,000 229,000 1,757,622
Public Safety 2,258,354 951,500 672,500 442,500 4,324,854
Street and Storm Water 4,311,947 2,550,000 2,810,000 2,415,000 12,086,947
Information Technology 62,241 160,000 100,000 100,000 422,241
Other 8,505 8,300 16,805
Total $ 6,779,669 4,691,500 3,950,800 3,186,500 18,608,469
2014 2016 Capital Improvement Plan Summary by Category
The schedule above includes estimated projections for future years as the current tax issuance
extends past FY2016.
The table below illustrates how the sales tax revenues were expended in FY14,as well as the
projected expenditures for FY15 and FY16.The schedule includes estimated projections for
future years as the current tax issuance extends past FY2016.
336
Project Description Project Number FY14 Actual
FY15
Adopted
FY16
Adopted
Projection
for Future
Years
Total
Funding
Parks and Recreation:
Oak Hills Improvements 44 990 574001 $ 38 30,000 14,000 44,038
Greenway Acqstn Dvlpmnt 44 990 574003 80,596 240,000 125,000 445,596
N Jeff City Park Development 44 990 574019 10,000 10,000 20,000
Parks Small Projects 44 990 574026 12,632 50,000 50,000 112,632
Parks Facilities Rehab 44 990 574027 13,133 30,000 43,133
Ice Arena Improvements 44 990 574037 22,030 22,030
Land Acquisition 44 990 574038 408 408
Road Parking Imprs 44 990 574040 60,000 60,000
Multipurpose Building 44 990 574052 9,785 1,000,000 1,009,785
Public Safety:
Cherry Creek Station 3 44 990 575001 1,449,940 1,449,940
Fire Equip Replacement 44 990 575002 11,449 37,500 37,500 37,500 123,949
Fire Apparatus 44 990 575004 373,075 375,000 375,000 375,000 1,498,075
Police Field Oper Equip 44 990 575009 178,694 30,000 260,000 30,000 498,694
Police Renov Upgrades 44 990 575010 109,000 109,000
SWAT Vehicle 44 990 575013 245,197 245,197
Phone Radio Upgrades 44 990 575014 400,000 400,000
Street and Storm Water:
Misc Neighborhood Imprs 44 990 576007 (6,763)350,000 535,000 515,000 1,393,237
SchellRidge Stmwtr Vari Swrs 44 990 576010 199,011 199,011
Street Resurfacing 44 990 577031 1,234,838 1,200,000 1,200,000 800,000 4,434,838
Frog Hollow 44 990 577033 602,987 602,987
MSP 44 990 577035 728,426 200,000 928,426
Stadium/Jefferson 44 990 577036 20,574 1,000,000 1,075,000 2,095,574
Lafayette 44 990 577037 791,861 791,861
Old Town Projects 44 990 577038 300,000 300,000
Ellis Blvd Sidewalks 44 990 577041 14,769 14,769
Mo Blvd Sidewalks 44 990 577042 26,384 26,384
Moreland Ave NIP 44 990 577043 9,603 9,603
Lafayette St McCarty to Miller 44 990 577049 140,400 140,400
MSP Interchange 44 990 577050 500,000 500,000
Dunklin St.Crosswalk 44 990 577051 10,900 10,900
TAP Grant Applications 44 990 577052 10,410 10,410
Stadium/Monroe 44 990 577053 23,220 23,220
Misc Nhood Sidewalk 44 990 577106 5,328 5,328
Information Technology:
Its/gis 44 990 578051 62,241 160,000 100,000 100,000 422,241
Other:
McCarty St.Rail Crossing 44 990 578074 7,747 7,747
Transfer to Tif Fund 44 700 590050 758 8,300 9,058
Transit Matching 44 990 590070 400,000 400,000
Airport Matching 44 990 590075 200,000 200,000
Total $ 6,779,669 4,691,500 3,950,800 3,186,500 18,608,469
2014 2016 Capital Improvement Plan Project Summary
337
The following pages display a few examples of the completed major projects and upcoming
major projects with a brief description and explanation of the rationale for each.
Project Name:Greenway Acquisition Development 44 990 574003
Project Type:Parks and Recreation
Description:This funding is for the continued implementation of the Long Range Greenway Master
Plan adopted in 2007.The 240,000 is not earmarked for a specific project at this point,but will be
utilized as opportunities arise to leverage grants,donations,and other funding to maximize trail
extensions.
Project Rationale:This project was identified to increase the use of the Greenway System.
Estimated Impact on Operating Budget:Continued routine maintenance costs are provided in
the Department’s annual operating budget.
Project Name:Fire Apparatus 44 990 575004
Project Type:Fire Department
Description:The cost to continue the lease of seven fire trucks.
Project Rationale:The City felt there were many advantages to leasing the seven fire trucks:
level cost budgeting fixed amount every year),consistent operational platform,fleet capability,
meeting new technology/safety standards,and maintenance uniformity.The City is in the
eighth year of a ten year lease,which is also the national standard for apparatus replacement.
Estimated Impact on Operating Budget:The impact on the operating budget is cost neutral.
The cost to operate the seven fire trucks would not be different if leased or purchased.
Project Name:Police Field Operations Equipment 44 990 575009
Project Type:Police Department
Description:The City will be making purchases to replace equipment for the Police Officers.
Project Rationale:The purchases to replace equipment are an on going effort.
Estimated Impact on Operating Budget:The impact on the operating budget is cost neutral.
338
Project Name:Misc.Neighborhood Improvements 44 990 576007
Project Type:Public Works
Description:The cost incurred during FY15 was to address stormwater issues as identified
throughout the year.Three of the major projects occurred on DonRay,Satinwood,and
Belmont streets.The FY16 budget will be allocated based on the needs identified in the City’s
Stormwater and Sewer System Plan.This plan is revised as needs arise and priorities are
revaluated.
Project Rationale:This project was identified in the City’s Stormwater and Sewer System Plan
as a needed improvement.
Estimated Impact on Operating Budget:No negative impact on the operating budget in the
short term.The culverts repaired in FY15 may have resulted in lower operating costs as a result
of not having to perform small repairs as issues arise.In the future,normal maintenance cost
will occur as with any aging system.
Project Name:Street Resurfacing 44 990 577031
Project Type:Public Works
Description:Ongoing street resurfacing projects will be completed as identified in the City’s
Street Resurfacing Plan.
Project Rationale:Street resurfacing is an on going effort.Street resurfacing can reduce on
going repair and maintenance costs as well provide safer roads.
Estimated Impact on Operating Budget:No impact on the operating budget in the short term
with the streets resurfaced.In the future normal street maintenance will occur as with any
aging street surface.
Project Name:Stadium/Jefferson 44 990 577036
Project Type:Public Works
Description:This project will address traffic changes that will be required with the completion
of the Capital Regional Medical Center expansion.There are two phases to this project.FY15
addressed the traffic issues at Monroe Street and Stadium Blvd.FY16 will address the backup
traffic issues with the HWY 54 exit at the Stadium Blvd and Jefferson Street locations.
339
Project Rationale:This project was identified in the City’s Thoroughfare Plan as a needed
improvement.The project will provide more efficient flow of traffic during the peak traffic flow
periods.
Estimated Impact on Operating Budget:No impact on the operating budget in the short term
with the streets being updated.In the future normal street maintenance will occur as with any
aging street surface.
FY16 Hwy54 and Stadium and Jefferson Phase
340
Account Number Description 2014 Actual 2015 Adopted
Budget
2016 Adopted
Budget
42 C.I. Sales Tax D 02-07
100 Revenue
Sales & Use Taxes
42-100-400010 Sales Tax -$ -$ -$
42-100-400020 Sales Tax Interest -$ -$ -$
Sales & Use Taxes -$ -$ -$
Intergovernmental
42-100-430010 Federal Grants -$ -$ -$
42-100-430020 State Grants -$ -$ -$
42-100-430040 Local Grants -$ -$ -$
Intergovernmental -$ -$ -$
Interest Income
42-100-470010 Interest (8,050.41)$ -$ -$
42-100-470051 Unrealized Gains/losses -$ -$ -$
Interest Income 8,050.41$ -$ -$
Other Non-Operating Revenue
42-100-486030 Cap Contr-others -$ -$ -$
42-100-486040 Cap Contr-city -$ -$ -$
Other Non-Operating Revenue -$ -$ -$
Transfers In
42-100-490830 Transfer From Modag Fund -$ -$ -$
Transfers In -$ -$ -$
Carry Over Surplus
42-100-495995 Transfer From(to) Surplus -$ -$ -$
Carry Over Surplus -$ -$ -$
Revenue 8,050.41$ -$ -$
700 Transfers & Subsidies
Transfers Out
42-700-590050 Transfer To Tif Fund -$ -$ -$
Transfers Out -$ -$ -$
700 Transfers & Subsidies -$ -$ -$
990 Capital Projects
Capital Projects
42-990-574001 Oak Hills Improvements 7,671.37$ -$ -$
42-990-574003 Greenway Acqstn & Dvlpmnt -$ -$ -$
42-990-574009 Park Management Center -$ -$ -$
42-990-574013 Tree Planting & Lndscping -$ -$ -$
42-990-574018 Riverfront Park -$ -$ -$
42-990-574019 N Jeff City Park Develop -$ -$ -$
42-990-574020 Neighborhood Parks 10,311.68$ -$ -$
341
Account Number Description 2014 Actual 2015 Adopted
Budget
2016 Adopted
Budget
42-990-574026 Parks Small Projects -$ -$ -$
42-990-574027 Parks Facilities Rehab -$ -$ -$
42-990-574028 Athletic Fields Impr -$ -$ -$
42-990-574032 Wicker Lane/sw Blvd -$ -$ -$
42-990-574033 E Br Trl-mccty/elm -$ -$ -$
42-990-574035 Ellis-porter Playground -$ -$ -$
42-990-574037 Ice Arena Improvements -$ -$ -$
42-990-574038 Land Acquisition -$ -$ -$
42-990-574039 Playgrounds & Lighting -$ -$ -$
42-990-574040 Road & Parking Imprs -$ -$ -$
42-990-574041 Greenway - Schnucks/kehoe -$ -$ -$
42-990-574042 Washington Pk Bldg Rehab -$ -$ -$
42-990-574043 Frgrnds Rd/cnty Pk Trl -$ -$ -$
42-990-574044 Memorial Pk Bldg Rehab -$ -$ -$
42-990-574045 Binder Park Bldg Rehab -$ -$ -$
42-990-574046 E Branch Trl-lu -$ -$ -$
42-990-574050 Mo Riv Brdg Ped/bike Ln -$ -$ -$
42-990-574051 Katy Trailhead Park -$ -$ -$
42-990-574052 Multipurpose Building -$ -$ -$
42-990-574053 E Br Trltolu/aurora -$ -$ -$
42-990-575004 Fire Apparatus -$ -$ -$
42-990-575005 9-1-1 Improvements -$ -$ -$
42-990-575015 Police HVAC -$ -$ -$
42-990-576007 Misc Neighborhood Imprs -$ -$ -$
42-990-576012 Stormwater Master Plans -$ -$ -$
42-990-576028 Stormwater Detention Proj -$ -$ -$
42-990-576032 Npdes Permit Compliance -$ -$ -$
42-990-576033 Cherry Creek Ret Basin -$ -$ -$
42-990-576034 Crest/meier/castle Sw -$ -$ -$
42-990-577030 Misc Neighborhood Imprs -$ -$ -$
42-990-577031 Street Resurfacing -$ -$ -$
42-990-577032 Hyde Park Infrastructure -$ -$ -$
42-990-577090 Mccarty Signals -$ -$ -$
42-990-577095 Ada Sidewalks -$ -$ -$
42-990-577096 South Country Club -$ -$ -$
42-990-577098 East High Street -$ -$ -$
42-990-577100 East Mccarty Street -$ -$ -$
42-990-577101 Stadium-dogwood-edgewood -$ -$ -$
42-990-577102 Dix & Indust Intersection -$ -$ -$
42-990-577103 South School Sidewalk -$ -$ -$
42-990-577104 Belair-kermac-lola Sidewk -$ -$ -$
42-990-577105 Downtown Lighting -$ -$ -$
42-990-577106 Misc Nhood Sidewalk -$ -$ -$
42-990-577107 Major Road Imprs/exts -$ -$ -$
42-990-577108 Belair School Sidewalk-ii -$ -$ -$
42-990-577109 Mid-america Drive -$ -$ -$
42-990-577110 Sunset Lake Rd & Sw Imprs -$ -$ -$
42-990-577111 302 E High Park Wall Demo -$ -$ -$
42-990-577112 Myrtle St Sidewalks -$ -$ -$
42-990-577113 Christy Dr Ext -$ -$ -$
342
Account Number Description 2014 Actual 2015 Adopted
Budget
2016 Adopted
Budget
42-990-577114 Hwy 179 Interchange -$ -$ -$
42-990-578051 Its/gis 13,063.52$ -$ -$
42-990-578055 Downtown Streetscape Impr -$ -$ -$
42-990-578056 Annexation 5,377.43$ -$ -$
42-990-578057 Erv Building -$ -$ -$
42-990-578058 Fire Dept Storage Bldg -$ -$ -$
42-990-578059 City Facilities -$ -$ -$
42-990-578060 Prison Rehab -$ -$ -$
42-990-578061 City Hall Remodeling -$ -$ -$
42-990-578062 New Walmart Proj -$ -$ -$
42-990-578063 Contingency -$ -$ -$
42-990-578064 Street Div Bldg -$ -$ -$
42-990-578065 Jail -$ -$ -$
42-990-578069 Animal Shelter -$ -$ -$
Capital Projects 36,424.00$ -$ -$
Transfers Out
42-990-590050 Transfer to TIF Fund -$ -$ -$
42-990-590070 Transit Matching -$ -$ -$
42-990-590075 Airport Matching -$ -$ -$
Transfers Out -$ -$ -$
990 Capital Projects 36,424.00$ -$ -$
Expense 36,424.00$ -$ -$
Revenue Total 8,050.41$ -$ -$
Expense Total 36,424.00$ -$ -$
42 C.I. Sales Tax D 02-07 (28,373.59)$ -$ -$
43 C.I. Sales Tax E 07-12
100 Revenue
Sales & Use Taxes
43-100-400010 Sales Tax -$ -$ -$
43-100-400020 Sales Tax Interest -$ -$ -$
Sales & Use Taxes -$ -$ -$
Intergovernmental
43-100-430010 Federal Grants -$ -$ -$
43-100-430031 Federal Capital Grant -$ -$ -$
43-100-430040 Local Grants -$ -$ -$
43-100-430090 Joint City/County Proj Receipt (23,992.00)$ -$ -$
Intergovernmental 23,992.00$ -$ -$
Other Operating Revenues
43-100-480010 Cap Contr-Citizen Participatio -$ -$ -$
43-100-481060 Misc Revenue-Joint City/Co Prj -$ -$ -$
43-100-481070 Miscellaneous Revenue -$ -$ -$
Other Operating Revenues -$ -$ -$
343
Account Number Description 2014 Actual 2015 Adopted
Budget
2016 Adopted
Budget
Interest Income
43-100-470010 Interest (47,721.90)$ -$ -$
43-100-470016 Interest-Joint City/County Prj -$ -$ -$
43-100-470018 Interest-City/MoDOT Joint Proj -$ -$ -$
43-100-470051 Unrealized Gains/losses -$ -$ -$
Interest Income 47,721.90$ -$ -$
Other Non-Operating Revenue
43-100-486060 Cap Contr-cid SouthsideD -$ -$ -$
Other Non-Operating Revenue -$ -$ -$
Carry Over Surplus
43-100-495995 Transfer From(to) Surplus -$ -$ -$
Carry Over Surplus -$ -$ -$
Revenue 71,713.90$ -$ -$
700 Transfers & Subsidies
Transfers Out
43-700-590035 Transfer to Sales Tax F (44)698,999.14$ -$ -$
43-700-590050 Transfer To Tif Fund -$ -$ -$
43-700-590070 Transfer to Transit -$ -$ -$
Transfers Out 698,999.14$ -$ -$
700 Transfers & Subsidies 698,999.14$ -$ -$
990 Capital Projects
Capital Projects
43-990-574003 Greenway Acqstn & Dvlpmnt 16,464.00$ -$ -$
43-990-574018 Riverfront Park -$ -$ -$
43-990-574019 N Jeff City Park Development 9,453.41$ -$ -$
43-990-574020 Neighborhood Parks -$ -$ -$
43-990-574023 Ellis-porter Pool Renov -$ -$ -$
43-990-574026 Parks Small Projects -$ -$ -$
43-990-574027 Parks Facilities Rehab -$ -$ -$
43-990-574037 Ice Arena Improvements -$ -$ -$
43-990-574039 Playgrounds & Lighting 21,835.31$ -$ -$
43-990-574040 Road & Parking Imprs -$ -$ -$
43-990-574048 Riverfront/Greenway -$ -$ -$
43-990-574049 Cent. East End/MSP -$ -$ -$
43-990-574050 Mo Riv Brdg Ped/bike Ln -$ -$ -$
43-990-574052 Multipurpose Building 662.81$ -$ -$
43-990-574056 McKay Area Greenway 27,643.70$ -$ -$
43-990-575003 Fire Station Facility 21,552.00$ -$ -$
43-990-575004 Fire Apparatus -$ -$ -$
43-990-575005 9-1-1 Improvements -$ -$ -$
43-990-575008 Fire Communications -$ -$ -$
43-990-575009 Police Field Opr Equip -$ -$ -$
344
Account Number Description 2014 Actual 2015 Adopted
Budget
2016 Adopted
Budget
43-990-575010 Police Renov & Upgrades -$ -$ -$
43-990-575011 Police Info Tech Impr -$ -$ -$
43-990-575012 Emergency Sirens System -$ -$ -$
43-990-575015 Police HVAC -$ -$ -$
43-990-575016 Police Vehicles -$ -$ -$
43-990-576007 Misc Neighborhood Imprs -$ -$ -$
43-990-577031 Street Resurfacing -$ -$ -$
43-990-577033 Frog Hollow -$ -$ -$
43-990-577043 Moreland Ave NIP -$ -$ -$
43-990-577044 Water Street @ Lohman Landing 31,486.68$ -$ -$
43-990-577045 Clay Street Plaza 21,877.75$ -$ -$
43-990-577046 Hwy 54 & Stadium Interchange -$ -$ -$
43-990-577047 Morris Pkg-Sewer Line 13,570.50$ -$ -$
43-990-577048 Edgewood Dr Traffic Study 47,984.00$ -$ -$
43-990-577106 Misc Nhood Sidewalk -$ -$ -$
43-990-577107 Major Road Imprs/exts 33,816.25$ -$ -$
43-990-577114 Hwy 179 Interchange -$ -$ -$
43-990-577115 MSP-Lafayette -$ -$ -$
43-990-577116 McCarty -$ -$ -$
43-990-578051 Its/gis 9,015.30$ -$ -$
43-990-578059 City Facilities -$ -$ -$
43-990-578060 Prison Rehab -$ -$ -$
43-990-578063 Contigency -$ -$ -$
43-990-578065 Jail -$ -$ -$
43-990-578067 Economic Development -$ -$ -$
43-990-578068 City Cemetery Repair -$ -$ -$
43-990-578069 Animal Shelter -$ -$ -$
43-990-578070 Emerging Projects-Fire -$ -$ -$
43-990-578071 Economic Develop-Railspur -$ -$ -$
43-990-578072 St. Mary's Assurance 155,400.00$ -$ -$
43-990-578073 ALPLA Incentive 50,000.00$ -$ -$
43-990-578074 McCarty St. Rail Crossing 117.25$ -$ -$
Capital Projects 460,878.96$ -$ -$
Transfers Out
43-990-590070 Transit Matching 112,265.90$ -$ -$
43-990-590075 Airport Matching 48,906.26$ -$ -$
Transfers Out 161,172.16$ -$ -$
990 Capital Projects 622,051.12$ -$ -$
Expense 1,321,050.26$ -$ -$
Revenue Total 71,713.90$ -$ -$
Expense Total 1,321,050.26$ -$ -$
43 C.I. Sales Tax E 07-12 (1,249,336.36)$ -$ -$
44 C.I. Sales Tax F 12-17
100 Revenue
345
Account Number Description 2014 Actual 2015 Adopted
Budget
2016 Adopted
Budget
Sales & Use Taxes
44-100-400010 Sales Tax (4,877,930.72)$ (4,700,000.00)$ (4,700,000.00)$
44-100-400020 Sales Tax Interest -$ -$ -$
Sales & Use Taxes 4,877,930.72$ 4,700,000.00$ 4,700,000.00$
Intergovernmental
44-100-430010 Federal Grants -$ -$ -$
44-100-430040 Local Grants -$ -$ -$
44-100-430090 Joint City/County Proj Receipt (391,722.24)$ -$ -$
44-100-481060 Misc Revenue-Intergovernmental (10,355.00)$ -$ -$
Intergovernmental 402,077.24$ -$ -$
Interest Income
44-100-470010 Interest (51,129.75)$ -$ -$
44-100-470051 Unrealized Gains/Losses -$ -$ -$
Interest Income 51,129.75$ -$ -$
Other Non-Operating Revenue
44-100-486060 Cap Contr-CID SouthsideE -$ -$ -$
Other Non-Operating Revenue -$ -$ -$
Transfers In
44-100-490320 Trans from Cap Proj-Street&PF -$ -$ -$
44-100-490400 Transfer from Sales Tax B (40)-$ -$ -$
44-100-490410 Transfer from Sales Tax C (41)-$ -$ -$
44-100-490420 Transfer from Sales Tax E (43)(698,999.14)$ -$ -$
Transfers In 698,999.14$ -$ -$
Carry Over Surplus
44-100-495995 Transfer From (to) Surplus -$ 8,500.00$ 749,200.00$
Carry Over Surplus -$ (8,500.00)$ (749,200.00)$
Revenue 6,030,136.85$ 4,691,500.00$ 3,950,800.00$
700 Transfers & Subsidies
Transfers Out
44-700-590050 Transfer to Tif Fund 757.78$ -$ 8,300.00$
Transfers Out 757.78$ -$ 8,300.00$
700 Transfers & Subsidies 757.78$ -$ 8,300.00$
990 Capital Projects
Capital Projects
44-990-574001 Oak Hills Improvements 37.51$ 30,000.00$ -$
44-990-574003 Greenway Acqstn & Dvlpmnt 80,596.00$ -$ 240,000.00$
44-990-574018 Riverfront Park -$ -$ -$
44-990-574019 N Jeff City Park Development -$ -$ 10,000.00$
44-990-574026 Parks Small Projects 12,631.63$ -$ 50,000.00$
44-990-574027 Parks Facilities Rehab 13,133.17$ -$ -$
346
Account Number Description 2014 Actual 2015 Adopted
Budget
2016 Adopted
Budget
44-990-574037 Ice Arena Improvements 22,030.47$ -$ -$
44-990-574038 Land Acquisition 408.27$ -$ -$
44-990-574040 Road & Parking Imprs -$ -$ 60,000.00$
44-990-574048 Riverfront/Greenway -$ -$ -$
44-990-574049 Cent. East End/MSP -$ -$ -$
44-990-574052 Multipurpose Building 9,785.00$ 1,000,000.00$ -$
44-990-574054 Park Land Acquisition -$ -$ -$
44-990-574055 NJC Recreation Improvements -$ -$ -$
44-990-575001 Cherry Creek Station #3 1,449,939.53$ -$ -$
44-990-575002 Fire Equip Replacement 11,448.85$ 37,500.00$ 37,500.00$
44-990-575004 Fire Apparatus 373,074.71$ 375,000.00$ 375,000.00$
44-990-575009 Police Field Oper Equip 178,694.17$ 30,000.00$ 260,000.00$
44-990-575010 Police Renov & Upgrades -$ 109,000.00$ -$
44-990-575012 Emergency Sirens System -$ -$ -$
44-990-575013 SWAT Vehicle 245,197.00$ -$ -$
44-990-575014 Phone & Radio Upgrades -$ 400,000.00$ -$
44-990-575015 Police HVAC -$ -$ -$
44-990-576007 Misc Neighborhood Imprs (6,762.71)$ 350,000.00$ 535,000.00$
44-990-576010 SchellRidge Stmwtr & Vari Swrs 199,010.86$ -$ -$
44-990-576011 Satinwood Dr Stormwater Imprvs -$ -$ -$
44-990-576013 Don Ray Stormwater -$ -$ -$
44-990-576015 Belmont Stormwater -$ -$ -$
44-990-577031 Street Resurfacing 1,234,838.28$ 1,200,000.00$ 1,200,000.00$
44-990-577033 Frog Hollow 602,987.32$ -$ -$
44-990-577034 Wildwood -$ -$ -$
44-990-577035 MSP 728,425.56$ -$ -$
44-990-577036 Stadium/Jefferson 20,573.67$ 1,000,000.00$ 1,075,000.00$
44-990-577037 Lafayette 791,860.55$ -$ -$
44-990-577038 Old Town Projects -$ -$ -$
44-990-577039 Stadium Blvd Right Turn Lane -$ -$ -$
44-990-577040 Air Street Stormwater -$ -$ -$
44-990-577041 Ellis Blvd Sidewalks 14,769.21$ -$ -$
44-990-577042 Mo Blvd Sidewalks 26,383.70$ -$ -$
44-990-577043 Moreland Ave NIP 9,602.75$ -$ -$
44-990-577044 Water Street @ Lohman Landing -$ -$ -$
44-990-577045 Clay Street Plaza -$ -$ -$
44-990-577049 Lafayette St-McCarty to Miller 140,400.00$ -$ -$
44-990-577050 MSP Interchange 500,000.00$ -$ -$
44-990-577051 Dunklin St. Crosswalk 10,900.00$ -$ -$
44-990-577052 TAP Grant Applications 10,409.80$ -$ -$
44-990-577053 Stadium/Monroe 23,220.00$ -$ -$
44-990-577054 Wayfinding -$ -$ -$
44-990-577055 Marshall & Roland Sidewalk -$ -$ -$
44-990-577106 Misc Nhood Sidewalk 5,328.00$ -$ -$
44-990-577107 Major Road Imprs/exts -$ -$ -$
44-990-578051 Its/gis 62,241.30$ 160,000.00$ 100,000.00$
44-990-578063 Contingency -$ -$ -$
44-990-578074 McCarty St. Rail Crossing 7,747.00$ -$ -$
Capital Projects 6,778,911.60$ 4,691,500.00$ 3,942,500.00$
347
Account Number Description 2014 Actual 2015 Adopted
Budget
2016 Adopted
Budget
Transfers Out
44-990-590070 Transit Matching -$ -$ -$
44-990-590075 Airport Matching -$ -$ -$
Transfers Out -$ -$ -$
990 Capital Projects 6,778,911.60$ 4,691,500.00$ 3,942,500.00$
Expense 6,779,669.38$ 4,691,500.00$ 3,950,800.00$
Revenue Total 6,030,136.85$ 4,691,500.00$ 3,950,800.00$
Expense Total 6,779,669.38$ 4,691,500.00$ 3,950,800.00$
44 C.I. Sales Tax F 12-17 (749,532.53)$ -$ -$
348
SECTION 9: Special Revenue Fund Budgets
Special Revenue Funds account for specific revenue sources that are legally restricted to
expenditures for particular purposes.
The City operates seven Special Revenue Funds:
Department of Parks,Recreation,and Forestry
JC Veterans Plaza Trust Fund
Police Training Fund
Lodging Tax Fund
City Hall Art Trust Fund
USS Jefferson City Submarine Trust
Woodland Cemetery Trust Fund
This section includes fund balance projections for each fund.The fiscal data used for FY15 is
unaudited.All projections were prepared with the best information available at the time of
the preparation.As new information becomes available and various assumptions and
budget levels change or are evaluated,the fund balance projections will change.
349
Department of Parks, Recreation, and Forestry
Department Overview
It is the mission and responsibility of the City of Jefferson Parks and Recreation Commission and
the Staff of the Department of Parks,Recreation and Forestry to improve the quality of life for
residents of the Jefferson City area by providing for the diverse leisure,recreation,community,
forestry and open space management and preservation needs of present and future generations.
The Commission and Department strive to acquire,manage,preserve and improve a quality
system of parklands,open space greenways and recreation facilities,to develop and supervise a
broad program of quality education and recreational activities for all ages.
The Department of Parks,Recreation,and Forestry is governed by the Jefferson City Parks and
Recreation Commission.The Commission is charged with the operation,management,
supervision,and control and use of the City’s parks and recreation facilities through policy
decisions implemented by Staff.
The Department is divided into three major Divisions.They are the Park Resources and Forestry
Division,Recreation Facilities and Special Services Division,and General Recreation and Support
Services Division.
The Park Resources and Forestry Division is responsible for the care,maintenance,planning,
improvement and conservation of all facilities,greenway trails and park grounds year around.
The Recreation Facilities and Special Services Division is responsible for programs and activities at
recreation facilities which include the Washington
Park Ice Arena,Memorial Park Family Aquatic
Center,and the Ellis Porter/Riverside Pool.This
Division also runs all of the summer day camps
programs that the Department offers during the
summer months.In addition this Division runs the
special population programs,the leisure classes,
and handles the public relations component of the
Department.
The General Recreation and Support Services
Division is responsible for the daily operation of
the Oak Hills Golf Center,programming and
activities for all adult and youth sport programs,
and supports the administrative functions for the
entire Department.All business operations are
managed by this Division which include activity
registrations,facility reservations,special event
350
and amusement park ticket sales,accounts payable,and general customer service for the
Department and City.
In the summer months the Department hires 250 300 seasonal workers to assist the Department
with the work load increase.
Goals & Objectives – including, but not limited to the following:
GOAL Continue implementation and adjustments to the Parks and Recreation Long Range
Stewardship Plan based on low/no growth in the Local Parks Sales Tax
OBJECTIVE:To ensure quality and affordable recreational opportunities for residents of the
Jefferson City area
GOAL Develop park improvements priority listing for extension of the City wide Improvements
sales tax renewal vote
OBJECTIVE:To ensure preservation of the City parks for present and future generations
GOAL Continue conceptual development plans,site selection,and acquisition for Multipurpose
Recreation Building
OBJECTIVE:To provide a quality recreational facility for the guests and residents of the Jefferson
City area
OBJECTIVE:To attract more visitors to the City with the expectation an increase of visitors would
generate increased revenues for the City
GOAL Expand North Jefferson City Recreation Area Tee Ball Complex with the addition of two
fields within the next two three years
OBJECTIVE:To ensure the Department offers recreational opportunities that meet the needs of
the guests of the City and the residents of the Jefferson City area
GOAL Complete Ellis Porter/Riverside swimming pool renovation plan
OBJECTIVE:To provide high quality swimming pool access for the guests of the City and the
residents of the Jefferson City area
GOAL Complete Washington Park Tennis Court area improvements
351
OBJECTIVE:To provide high quality tennis courts for the guests of the City and the residents of
the Jefferson City area
GOAL Incorporate enhanced program evaluation and public feedback
OBJECTIVE:To ensure the Department offers the recreational opportunities that meet the needs
of the guests of the City and the residents of the Jefferson City area
GOAL Provide routine park maintenance and improvements
OBJECTIVE:To ensure the City’s parks are safe and accessible
GOAL Provide routine building maintenance as well as building rehabilitation and stabilization
of aging buildings
OBJECTIVE:To ensure safety and accessibility of the buildings located at the City parks
GOAL Work in a collaborative manner with
partners throughout the community to enhance
programs,special events,and facilities
OBJECTIVE:To ensure the Department offers the
recreational opportunities that meet the needs of
the guests of the City and the residents of the
Jefferson City area
352
Significant Changes/Initiatives
The Department actively pursued its continuous
improvement program throughout the City with
the completion of a number of facility and
infrastructure renovations and upgrades during
the year.Significant projects included the
replacement of two failed sewer septic systems
at Binder Park with the extension of sanitary
sewer lines and connection to the City’s
wastewater treatment system.In partnership
with allied organizations a new picnic shelter and walking path were added to the Quigg
Commons,a second 18 hole disc golf course was developed at Binder Park,the Washington
Park Horseshoe Complex was upgraded to meet tournament sanctioning standards and a
pedestrian bicycle bridge was rehabilitated and installed over Wears Creek at the West
Edgewood Nature Area.In addition,athletic field facilities and playing surfaces were upgraded
at Washington Park,J.C.Miller Park and the North Jefferson Recreation Area.The Washington
Park Ice Arena Warming House interior was renovated with new flooring,furnishings and
energy efficient lighting and hole 9 at Oak Hills Golf Center was renovated with new tees,
stormwater detention basin,bunkers and green as part of the facilities long range masterplan.
Planning and design work continued on a Multipurpose Wellness/Recreation Center in
cooperation with Lincoln University.A Memorandum of Understanding detailing how the
facility will be operated and funded following construction was developed.Construction is
scheduled to begin near the start of the FY16 fiscal year and continue to completion and
opening to the public in late FY16 or early FY17.Rehabilitation of the 43 year old Ellis
Porter/Riverside Park swimming pool is scheduled to begin in November of 2016 and be
completed for reopening of the facility for the summer season in May 2017.Design work is
nearing completion for an extension of the greenway trail system in the Frog Hollow area and
for the replacement of aged playground at McClung Park.Planning and design work also
continues for the development of pedestrian access to the Jefferson City riverfront.
353
Budget Summary
Category Amount Percent
Revenues:
Sales Use Taxes $ 4,874,018 4,546,144 4,546,144 4,909,755 363 , 611 8.00%
Property Taxes 13 0.00%
Intergovernmental 105,895 21,345 0.00%
Other Operating 46,080 36,350 36,963 36,350 0.00%
Interest Income 129,407 120,000 120,000 60,000 60,000)50.00%
Other Non Operating 20,626 4,000 4,000 15,000 11,000 275.00%
Carry Over Surplus 306,133 1,248,002 492,141 186,008 60.76%
Ice Arena 385,350 336,050 336,050 352,300 16,250 0.00%
Golf Course 488,836 464,825 464,825 483,500 18,675 4.02%
Memorial Pool 220,571 191,000 191,000 216,050 25,050 0.00%
Ellis Porter Pool 92,617 75,180 75,180 86,425 11,245 14.96%
Parks Maintenance 208,990 179,000 179,000 201,800 22,800 12.74%
Recreation Programs 459,108 430,915 430,915 420,644 10,271)2.38%
Multipurpose Building 44,795 44,795 0.00%
TOTAL $ 7,031,509 6,689,597 7,653,425 7,318,760 629 , 163
Department of Parks,Recreation,and Forestry Revenue by Category
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
The budgeted revenues for FY16 show an increase with the most significant change in the sales
tax category,which is based on the average receipts over the last twenty four months.Except
for the interest income and recreation programs,all revenue streams are expected to increase
over FY15.The decrease in interest income is an estimate based on the earnings expected on
the fund balance.The change in the Carry Over Surplus category is the result of estimating the
amount the Department will be transferring to the Department’s fund balance.These estimates
are conservative estimates.
354
Administration
75.33%
Ice Arena
4.81%
Golf Course
6.61%
Memorial Pool
2.95%
Ellis Porter Pool
1.18%
Parks
Maintenance
2.76%
Recreation
Programs
5.75%
Multipurpose Bldg
0.61%
Revenues By Division FY16
Parks Recreation
Council Adopted Budget
355
Program Amount Percent
Administration $ 687,242 800 , 575 797 , 268 851 , 003 50 , 428 6.30%
Ice Arena 565,601 499,487 561,673 535,762 36,275 0.00%
Golf Course 794,011 821,230 822,953 826,226 4,996 0.00%
Memorial Pool 304,542 291,137 322,813 325,998 34,861 0.00%
Ellis Porter Pool 188,186 180,344 186,159 188,055 7,711 4.28%
Parks Maintenance 1,903,021 2,630,167 2,490,567 2,587,316 42,851)1.63%
Recreation Programs 1,262,699 1,114,657 1,156,778 1,168,920 54,263 4.87%
Multipurpose Building 164,901 164,901 0.00%
Transfers Subsidies 758 2,000 2,000 8,300 6,300 315.00%
Capital Projects 323,905 350,000 1,313,214 662,279 312,279 0.00%
TOTAL $ 6,029,965 6,689,597 7,653,425 7,318,760 629 , 163
Department of Parks,Recreation,and Forestry Expenditures by Program
FY14
Actual
FY15
Adopted
FY15
Projected
FY16
Adopted
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
A review of the expenditures by program reveals an overall increase in the Parks and
Recreation budget with the most significant increase occurring in the capital projects and
multipurpose building programs.
Below are the tables showing the budgeted dollars within the Department comparing the FY15
budget with the FY16 budget.The direct revenue generated and the direct cost to operate is
tracked specifically for seven budgeting divisions.It is not expected these units will report a
positive net income.The Department tracks the revenue and direct expenses for each program
in an effort to evaluate the divisions and to be accountable for the cost of each.
356
Administration
11.63%
Ice Arena
7.32%
Golf Course
11.29%
Memorial Pool
4.46%
Ellis Porter Pool
2.57%
Parks
Maintenance
35.35%
Recreation
Programs
15.97%
MultipurposeBldg
2.25%
Transfers Out
0.11%
Capital Projects
9.05%
Expenses By Division FY16
Parks Recreation
Council Adopted Budget
357
Job Title
Budget
FY14
Budget
FY15
Budget
FY16
Net Change from
FY15 to FY16
Department of Parks,Recreation,and Forestry
Director of Parks Recreation 1.00 1.00 1.00
Deputy Director of Parks Recreation 1.00 1.00 1.00
Recreation Facilities Division Director 1.00 1.00 1.00
General Rec Services Division Director 1.00 1.00 1.00
Parks Resources Division Director 1.00 1.00 1.00
Parks and Landscape Planner 1.00 1.00 1.00
Recreation Program Supervisor 5.00 5.00 5.00
Parks Resource Supervisor 3.00 3.00 3.00
Planner 1.00 1.00 1.00
Electrician 1.00 1.00 1.00
Recreation Program Specialist 2.00 2.00 2.00
Mechanic 2.00 2.00 2.00
Administrative Assistant 1.00 1.00 1.00
Fiscal Affairs Tecnician 1.00 1.00 1.00
Parks Maintenance Crew Leader 4.00 4.00 4.00
Senior Parks Maintenance Worker
Parks Maintenance Worker
Parks maintenance Worker Trainee 19.00 19.00 19.00
Administrative Technician 1.00 1.00 1.00
Customer Service Rep 1.00 1.00 1.00
Part time w/Benefits Golf Course Clubhouse 1.00 1.00 1.00)
Part Maintenance 1.00 1.00 1.00)
Recreation
Athletic Field Maintenance Assistant 1.00 1.00 1.00)
Part time Office Assistant
Ice Arena 49.00 49.00 43.00 6.00)
Golf Course Clubhouse 17.00 17.00 13.00 4.00)
Memorial Swimming Pool 45.00 45.00 60.00 15.00
Ellis Porter Swimming Pool 30.00 30.00 31.00 1.00
Park Maintenance 16.00 16.00 33.00 17.00
Recreation 153.00 153.00 207.00 54.00
Total Full Time 47.00 47.00 47.00 83.00
Total Part time 313.00 313.00 387.00 71.00
Full Time Equivalents FTE)
358
A review of the staffing levels from FY15
to FY16 will show a significant change in
the number of part time without benefit
positions.This change was the result of
an internal audit of the actual staffing for
the seasonal programs.The
performance measures will report the
FTE needed annually to support the
programs or services.The Department’s
budget analysis will not break out job
titles for each division.The Department
assigns personnel based on the
program’s need and the availability of
personnel.This report will not be
providing an analysis of the job title for
each program because of that reason.
359
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36
1
Administration Division
Budget Summary
Category Amount Percent
Expenses:
Personnel Services $ 355,606 429 , 417 429 , 834 417 , 419 11 , 998 )2.79%
Materials Supplies 6,308 3,950 4,625 6,000 2,050 51.90%
Contractual Services 317,947 340,048 336,024 396,884 56,836 16.71%
Utilities 615 500 500 650 150 30.00%
Repairs Maintenance 3,434 6,750 6,750 6,050 700)10.37%
Capital Purchases 3,332 19,910 19,535 24,000 4,090 0.00%
TOTAL $ 687,242 800 , 575 797 , 268 851 , 003 50 , 428
Department of Parks,Recreation,and Forestry Administration Financial Summary
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
362
Personnel
Services
49.05%
Materials
Supplies
0.70%
Contractual
Services
46.64%
Utilities
0.08%
Repairs
Maintenance
0.71%
Other Operating
Expenses
0.00%Capital
Purchases
2.82%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Parks Recreation Admin
Council Adopted Budget
363
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e
s
an
d
pr
o
g
r
a
m
s
Pe
r
f
o
r
m
a
n
c
e
Me
a
s
u
r
e
s
De
p
a
r
t
m
e
n
t
of
Pa
r
k
s
Re
c
r
e
a
t
i
o
n
an
d
Fo
r
e
s
t
r
y
Ic
e
Ar
e
n
a
20
1
4
20
1
5
Ou
t
c
o
m
e
Me
a
s
u
r
e
s
Ac
t
u
a
l
Go
a
l
A
c
1.
Pe
r
c
e
n
t
a
g
e
of
su
r
v
e
y
re
s
p
o
n
d
e
n
t
s
ra
t
i
n
g
th
e
i
r
en
j
o
y
m
e
n
t
at
th
e
fa
c
i
l
i
t
y
as
s
a
t
i
s
f
i
e
d
or
ab
o
v
e
ba
s
e
d
on
po
s
t
ac
t
i
v
i
t
y
ev
a
l
u
a
t
i
o
n
s
n/
a
75
9
2
2.
Pe
r
c
e
n
t
a
g
e
of
su
r
v
e
y
re
s
p
o
n
d
e
n
t
s
ra
t
i
n
g
th
e
i
r
en
j
o
y
m
e
n
t
of
sk
a
t
i
n
g
le
s
s
o
n
s
as
s
a
t
i
s
f
i
e
d
or
ab
o
v
e
ba
s
e
d
on
po
s
t
ac
t
i
v
i
t
y
ev
a
l
u
a
t
i
o
n
s
n/
a
75
9
3
3.
Pe
r
c
e
n
t
a
g
e
of
su
r
v
e
y
re
s
p
o
n
d
e
n
t
s
ra
t
i
n
g
th
e
fa
c
i
l
i
t
y
sa
f
e
t
y
an
d
cl
e
a
n
l
i
n
e
s
s
as
s
a
t
i
s
f
i
e
d
or
ab
o
v
e
ba
s
e
d
on
po
s
t
ac
t
i
v
i
t
y
ev
a
l
u
a
t
i
o
n
s
n/
a
75
9
8
Ef
f
i
c
i
e
n
c
y
E
f
f
e
c
t
i
v
e
n
e
s
s
In
d
i
c
a
t
o
r
s
Ac
t
u
a
l
Ac
t
u
a
1.
Pe
r
c
e
n
t
a
g
e
of
pr
o
g
r
a
m
an
d
fa
c
i
l
i
t
y
co
s
t
re
c
o
v
e
r
y
fr
o
m
us
e
r
fe
e
s
as
me
a
s
u
r
e
d
by
an
n
u
a
l
En
t
e
r
p
r
i
s
e
Op
e
r
a
t
i
o
n
s
Re
p
o
r
t
69
74
6
4
2.
Se
a
s
o
n
a
l
av
e
r
a
g
e
pe
r
c
e
n
t
a
g
e
of
Ic
e
Ti
m
e
ut
i
l
i
z
e
d
in
24
ho
u
r
da
y
75
75
3.
Pe
r
c
e
n
t
a
g
e
of
da
y
s
op
e
n
in
op
e
r
a
t
i
n
g
se
a
s
o
n
99
4
99
2
Wo
r
k
l
o
a
d
S
e
r
v
i
c
e
Le
v
e
l
In
d
i
c
a
t
o
r
s
Ac
t
u
a
l
Ac
t
u
a
1.
Nu
m
b
e
r
of
fu
l
l
ti
m
e
po
s
i
t
i
o
n
s
au
t
h
o
r
i
z
e
d
R
e
g
u
l
a
r
1.
8
5
1.
8
5
2.
Nu
m
b
e
r
of
FT
E
po
s
i
t
i
o
n
s
au
t
h
o
r
i
z
e
d
S
e
a
s
o
n
a
l
5.
1
0
5.
9
5
3.
To
t
a
l
di
v
i
s
i
o
n
ad
o
p
t
e
d
bu
d
g
e
t
4
6
1
6
2
4
0
0
4
9
9
4
8
4.
Nu
m
b
e
r
of
pa
r
t
i
c
i
p
a
t
i
o
n
s
in
sk
a
t
i
n
g
le
s
s
o
n
s
8,
3
5
9
8,
0
4
5
5.
Nu
m
b
e
r
of
pa
r
t
i
c
i
p
a
t
i
o
n
s
in
pu
b
l
i
c
sk
a
t
i
n
g
se
s
s
i
o
n
s
22
6
4
3
21
6
5
6.
Nu
m
b
e
r
of
pa
r
t
i
c
i
p
a
t
i
o
n
s
in
ic
e
sp
o
r
t
s
7,
6
4
9
6,
7
3
1
7.
Nu
m
b
e
r
of
pa
r
t
i
c
i
p
a
t
i
o
n
s
in
sp
e
c
i
a
l
ev
e
n
t
s
11
1
7
2
10
8
4
8.
Nu
m
b
e
r
of
pa
r
t
i
c
i
p
a
t
i
o
n
s
in
re
n
t
a
l
s
8,
9
2
4
12
1
4
9.
To
t
a
l
nu
m
b
e
r
of
pa
r
t
i
c
i
p
a
t
i
o
n
s
53
5
2
4
59
4
1
10
To
t
a
l
ho
u
r
s
of
op
e
r
a
t
i
o
n
4,
9
3
2
4,
7
8
8
11
To
t
a
l
ic
e
ti
m
e
ut
i
l
i
z
e
d
3,
6
9
9
3,
8
3
0
36
4
Pe
r
f
o
r
m
a
n
c
e
Me
a
s
u
r
e
s
De
p
a
r
t
m
e
n
t
of
Pa
r
k
s
Re
c
r
e
a
t
i
o
n
an
d
Fo
r
e
s
t
r
y
Ic
e
Ar
e
n
a
Pu
r
p
o
s
e
Co
n
t
r
i
b
u
t
e
to
th
e
qu
a
l
i
t
y
of
li
f
e
by
fo
s
t
e
r
i
n
g
pe
r
s
o
n
a
l
de
v
e
l
o
p
m
e
n
t
an
d
en
j
o
y
m
e
n
t
by
pr
o
v
i
d
i
n
fa
c
i
l
i
t
i
e
s
an
d
pr
o
g
r
a
m
s
Pe
r
f
o
r
m
a
n
c
e
Me
a
s
u
r
e
s
De
p
a
r
t
m
e
n
t
of
Pa
r
k
s
Re
c
r
e
a
t
i
o
n
an
d
Fo
r
e
s
t
r
y
Ic
e
Ar
e
n
a
20
1
4
20
1
5
Wo
r
k
l
o
a
d
S
e
r
v
i
c
e
Le
v
e
l
In
d
i
c
a
t
o
r
s
c
o
n
t
i
n
u
e
d
Ac
t
u
a
l
Ac
t
u
a
12
To
t
a
l
re
v
e
n
u
e
3
8
5
3
5
0
0
0
4
1
9
4
8
13
To
t
a
l
ex
p
e
n
s
e
5
6
5
6
0
1
2
0
6
0
7
1
2
n/
a
in
d
ic
a
t
e
s
th
is
is
th
e
fi
r
s
t
ye
a
r
of
th
e
pe
r
f
o
r
m
a
n
c
e
me
a
s
u
r
e
36
5
Ice Arena
Budget Summary
Category Amount Percent
Revenues:
Charges for Services $ 385,350 336,050 336 , 050 352 , 300 16 , 250 4.84%
TOTAL $ 385,350 336,050 336 , 050 352 , 300 16 , 250
Expenses:
Personnel Services $ 322,846 224,367 286 , 553 228 , 852 4 , 485 2.00%
Materials Supplies 67,442 79,350 79,350 83,350 4,000 5.04%
Contractual Services 12,594 15,950 15,950 15,900 50)0.31%
Utilities 101,569 104,350 104,350 107,710 3,360 3.22%
Repairs Maintenance 40,198 54,350 54,350 49,950 4,400)8.10%
Capital Purchases 20,953 21,120 21,120 50,000 28,880 136.74%
TOTAL $ 565,601 499,487 561 , 673 535 , 762 36 , 275
Net Income $ (180,251)163,437)225,623)183,462)20 , 025 )
Department of Parks,Recreation,and Forestry Ice Arena Financial Summary
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
The Department tracks the direct expenses associated with operating Ice Arena.The result is a
negative net income for the season.The purpose of the Ice Arena is to provide a recreational
opportunity;a net profit is not always the result when providing a recreational opportunity.
366
Personnel
Services
42.72%
Materials
Supplies
15.56%
Contractual
Services
2.97%
Utilities
20.10%
Repairs
Maintenance
9.32%
Other Operating
Expenses
0.00%
Capital
Purchases
9.33%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Parks Recreation Ice Arena
Council Adopted Budget
367
Pe
r
f
o
r
m
a
n
c
e
Me
a
s
u
r
e
s
De
p
a
r
t
m
e
n
t
of
Pa
r
k
s
Re
c
r
e
a
t
i
o
n
an
d
Fo
r
e
s
t
r
y
Go
l
f
Co
u
r
s
e
Pu
r
p
o
s
e
Co
n
t
r
i
b
u
t
e
to
th
e
qu
a
l
i
t
y
of
li
f
e
by
fo
s
t
e
r
i
n
g
pe
r
s
o
n
a
l
de
v
e
l
o
p
m
e
n
t
an
d
en
j
o
y
m
e
n
t
by
pr
o
v
i
d
i
n
fa
c
i
l
i
t
i
e
s
an
d
pr
o
g
r
a
m
s
Pe
r
f
o
r
m
a
n
c
e
Me
a
s
u
r
e
s
De
p
a
r
t
m
e
n
t
of
Pa
r
k
s
Re
c
r
e
a
t
i
o
n
an
d
Fo
r
e
s
t
r
y
Go
l
f
Co
u
r
s
e
20
1
4
20
1
5
Ou
t
c
o
m
e
Me
a
s
u
r
e
s
Ac
t
u
a
l
Go
a
l
A
c
t
1.
Pe
r
c
e
n
t
a
g
e
of
su
r
v
e
y
re
s
p
o
n
d
e
n
t
s
ra
t
i
n
g
th
e
i
r
en
j
o
y
m
e
n
t
of
th
e
fa
c
i
l
i
t
y
as
s
a
t
i
s
f
i
e
d
or
ab
o
v
e
ba
s
e
d
on
po
s
t
ac
t
i
v
i
t
y
ev
a
l
u
a
t
i
o
n
s
94
85
9
1
2.
Pe
r
c
e
n
t
of
su
r
v
e
y
re
s
p
o
n
d
e
n
t
s
ra
t
i
n
g
ov
e
r
a
l
l
co
u
r
s
e
co
n
d
i
t
i
o
n
s
as
an
8,
9,
or
10
o
n
sc
a
l
e
of
1
10
ba
s
e
d
on
po
s
t
ac
t
i
v
i
t
y
ev
a
l
u
a
t
i
o
n
s
82
85
8
2
3.
Pe
r
c
e
n
t
of
su
r
v
e
y
re
s
p
o
n
d
e
n
t
s
ra
t
i
n
g
ov
e
r
a
l
l
go
l
f
i
n
g
ex
p
e
r
ie
n
c
e
as
s
a
t
i
s
f
i
e
d
or
ab
o
v
e
ba
s
e
d
on
po
s
t
ac
t
i
v
i
t
y
ev
a
lu
a
t
i
o
n
s
95
90
8
9
Ef
f
i
c
i
e
n
c
y
E
f
f
e
c
t
i
v
e
n
e
s
s
In
d
i
c
a
t
o
r
s
Ac
t
u
a
l
Ac
t
u
a
l
1.
Pe
r
c
e
n
t
a
g
e
of
re
p
e
a
t
to
u
r
n
a
m
e
n
t
s
65
79
2.
Pe
r
c
e
n
t
of
su
r
v
e
y
re
s
p
o
n
d
e
n
t
s
ra
t
i
n
g
st
a
f
f
as
an
8,
9,
or
10
o
n
sc
a
l
e
of
1
10
as
be
i
n
g
fr
i
e
n
d
l
y
h
e
l
p
f
u
l
ba
s
e
d
on
po
s
t
ac
t
i
v
i
t
y
ev
a
l
u
a
t
i
o
n
s
90
91
3.
Pe
r
c
e
n
t
a
g
e
of
pr
o
g
r
a
m
f
a
c
i
l
i
t
y
co
s
t
re
c
o
v
e
r
y
fr
o
m
us
e
r
fe
e
s
as
me
a
s
u
r
e
d
by
An
n
u
a
l
En
t
e
r
p
r
i
s
e
Op
e
r
a
t
i
o
n
s
Re
p
o
r
t
62
66
4.
Pe
r
c
e
n
t
a
g
e
of
da
y
s
op
e
n
in
th
e
op
e
r
a
t
i
n
g
se
a
s
o
n
74
75
Wo
r
k
l
o
a
d
S
e
r
v
i
c
e
Le
v
e
l
In
d
i
c
a
t
o
r
s
Ac
t
u
a
l
Ac
t
u
a
l
1.
Nu
m
b
e
r
of
fu
l
l
ti
m
e
po
s
i
t
i
o
n
s
au
t
h
o
r
i
z
e
d
R
e
g
u
l
a
r
7
7
2.
Nu
m
b
e
r
of
FT
E
po
s
i
t
i
o
n
s
au
t
h
o
r
i
z
e
d
S
e
a
s
o
n
a
l
3.
9
5
3.
7
5
3.
To
t
a
l
di
v
i
s
i
o
n
ad
o
p
t
e
d
bu
d
g
e
t
8
6
3
9
0
0
0
0
8
2
1
2
3
0
4.
Ro
u
n
d
s
pl
a
y
e
d
22
3
5
0
20
4
7
2
5.
To
u
r
n
a
m
e
n
t
ro
u
n
d
s
2,
1
9
5
2,
1
9
8
6.
Le
s
s
o
n
pa
r
t
i
c
i
p
a
t
i
o
n
s
1,
4
3
4
1,
4
8
8
7.
Dr
i
v
i
n
g
ra
n
g
e
us
e
4,
7
3
6
4,
6
8
6
8.
Nu
m
b
e
r
of
da
y
s
op
e
n
in
op
e
r
a
t
i
n
g
se
a
s
o
n
26
7
ou
t
of
36
3
27
4
ou
t
of
9.
Nu
m
b
e
r
of
re
p
e
a
t
to
u
r
n
a
m
e
n
t
s
an
d
to
t
a
l
to
u
r
n
a
m
e
n
t
s
17
ou
t
of
26
23
ou
t
of
36
8
Pe
r
f
o
r
m
a
n
c
e
Me
a
s
u
r
e
s
De
p
a
r
t
m
e
n
t
of
Pa
r
k
s
Re
c
r
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a
t
i
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n
an
d
Fo
r
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s
t
r
y
Go
l
f
Co
u
r
s
e
Pu
r
p
o
s
e
Co
n
t
r
i
b
u
t
e
to
th
e
qu
a
l
i
t
y
of
li
f
e
by
fo
s
t
e
r
i
n
g
pe
r
s
o
n
a
l
de
v
e
l
o
p
m
e
n
t
an
d
en
j
o
y
m
e
n
t
by
pr
o
v
i
d
i
n
fa
c
i
l
i
t
i
e
s
an
d
pr
o
g
r
a
m
s
Pe
r
f
o
r
m
a
n
c
e
Me
a
s
u
r
e
s
De
p
a
r
t
m
e
n
t
of
Pa
r
k
s
Re
c
r
e
a
t
i
o
n
an
d
Fo
r
e
s
t
r
y
Go
l
f
Co
u
r
s
e
20
1
4
20
1
5
Wo
r
k
l
o
a
d
S
e
r
v
i
c
e
Le
v
e
l
In
d
i
c
a
t
o
r
s
c
o
n
t
i
n
u
e
d
Ac
t
u
a
l
Ac
t
u
a
l
10
To
t
a
l
re
v
e
n
u
e
4
8
8
8
3
5
5
1
4
5
6
4
8
3
11
To
t
a
l
ex
p
e
n
s
e
7
9
4
0
1
1
4
6
7
0
3
1
5
5
20
1
5
Ou
t
c
o
m
e
Me
a
s
u
r
e
s
ar
e
ba
s
e
d
on
Ju
ly
1,
20
1
4
Ju
n
e
30
20
1
5
fi
g
u
r
e
s
36
9
Golf Course
Budget Summary
Category Amount Percent
Revenues:
Charges for Services $ 488,836 464,825 464 , 825 483 , 500 18 , 675 4.02%
TOTAL $ 488,836 464,825 464 , 825 483 , 500 18 , 675
Expenses:
Personnel Services $ 489,238 530,190 530 , 190 531 , 861 1 , 671 0.32%
Materials Supplies 138,855 146,100 147,210 143,650 2,450)1.68%
Contractual Services 6,804 8,040 8,040 6,915 1,125)13.99%
Utilities 23,020 24,500 24,500 24,475 25)0.10%
Repairs Maintenance 39,690 50,400 51,013 49,825 575)1.14%
Capital Purchases 96,404 62,000 62,000 69,500 7,500 12.10%
TOTAL $ 794,011 821,230 822 , 953 826 , 226 4 , 996
Net Income $ (305,176)356,405)358,128)342,726)13 , 679
Department of Parks,Recreation,and Forestry Golf Course Financial Summary
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
The Department tracks the direct expenses associated with operating Golf Course.The result is a
negative net income for the season.The purpose of the Golf Course is to provide a recreational
opportunity;a net profit is not always the result when providing a recreational opportunity.
370
Personnel
Services
64.37%
Materials
Supplies
17.39%
Contractual
Services
0.84%
Utilities
2.96%
Repairs
Maintenance
6.03%
Other Operating
Expenses
0.00%
Capital
Purchases
8.41%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Parks Recreation Golf Course
Council Adopted Budget
371
Pe
r
f
o
r
m
a
n
c
e
Me
a
s
u
r
e
s
De
p
a
r
t
m
e
n
t
of
Pa
r
k
s
Re
c
r
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a
t
i
o
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an
d
Fo
r
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s
t
r
y
Me
m
o
r
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a
l
Po
o
l
Pu
r
p
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s
e
Co
n
t
r
i
b
u
t
e
to
th
e
qu
a
l
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t
y
of
li
f
e
by
fo
s
t
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n
g
pe
r
s
o
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de
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m
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by
pr
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d
pr
o
g
r
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m
s
Pe
r
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Me
a
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s
De
p
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t
m
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t
of
Pa
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Re
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a
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d
Fo
r
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s
t
r
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Me
m
o
r
i
a
l
Po
o
l
20
1
4
20
1
5
Ou
t
c
o
m
e
Me
a
s
u
r
e
s
Ac
t
u
a
l
Go
a
l
A
c
t
u
1.
Pe
r
c
e
n
t
a
g
e
of
su
r
v
e
y
re
s
p
o
n
d
e
n
t
s
wh
o
ra
t
e
d
th
e
i
r
en
j
o
y
m
e
n
t
at
th
e
fa
c
i
l
i
t
y
as
s
a
t
i
s
f
i
e
d
or
ab
o
v
e
ba
s
e
d
on
po
s
t
ac
t
i
v
i
t
y
ev
a
l
u
a
t
i
o
n
s
92
90
T
B
2.
Pe
r
c
e
n
t
a
g
e
of
re
s
p
o
n
d
e
n
t
s
ra
t
i
n
g
en
j
o
y
m
e
n
t
of
sw
i
m
m
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n
g
le
s
s
o
n
s
s
a
t
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s
f
i
e
d
or
ab
o
v
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ba
s
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d
on
po
s
t
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t
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ev
a
l
u
a
t
i
o
n
s
92
90
8
6
3.
Pe
r
c
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n
t
a
g
e
of
su
r
v
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y
re
s
p
o
n
d
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n
t
s
wh
o
ra
t
e
d
fa
c
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l
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y
sa
f
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t
y
an
d
cl
e
a
n
l
i
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e
s
s
as
s
a
t
i
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f
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d
or
ab
o
v
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ba
s
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d
on
po
s
t
ac
t
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v
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t
y
ev
a
l
u
a
t
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o
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s
10
0
95
9
0
5
Ef
f
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c
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n
c
y
E
f
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t
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v
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n
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s
s
In
d
i
c
a
t
o
r
s
Ac
t
u
a
l
Ac
t
u
a
l
1.
Pe
r
c
e
n
t
a
g
e
of
pr
o
g
r
a
m
an
d
fa
c
i
l
i
t
y
co
s
t
re
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o
v
e
r
y
fr
o
m
us
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s
as
me
a
s
u
r
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by
an
n
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En
t
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r
p
r
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s
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Op
e
r
a
t
i
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n
s
Re
p
o
r
t
72
66
1
7
2.
Nu
m
b
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r
of
sa
f
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t
y
au
d
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t
s
re
c
e
i
v
e
d
wi
t
h
a
4
ou
t
of
5
st
a
r
ra
t
i
n
g
2
of
2
2
of
2
3.
Nu
m
b
e
r
of
da
y
s
op
e
n
in
op
e
r
a
t
i
n
g
se
a
s
o
n
75
of
77
70
of
77
Wo
r
k
l
o
a
d
S
e
r
v
i
c
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Le
v
e
l
In
d
i
c
a
t
o
r
s
Ac
t
u
a
l
Ac
t
u
a
l
1.
Nu
m
b
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r
of
fu
l
l
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R
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r
0.
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4
0
2.
Nu
m
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of
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po
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6.
6
5
6.
3
0
3.
To
t
a
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di
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p
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bu
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g
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t
3
0
4
9
6
9
0
0
2
9
1
1
3
7
4.
Nu
m
b
e
r
of
pa
r
t
i
c
i
p
a
t
i
o
n
s
in
sw
i
m
le
s
s
o
n
s
4,
2
0
0
4,
3
8
0
5.
Nu
m
b
e
r
of
pa
r
t
i
c
i
p
a
t
i
o
n
s
in
pu
b
l
i
c
se
s
s
i
o
n
s
33
7
4
5
30
4
0
7
6.
Nu
m
b
e
r
of
pa
r
t
i
c
i
p
a
t
i
o
n
s
in
po
o
l
re
n
t
a
l
s
4,
1
3
4
3,
6
5
7
7.
Nu
m
b
e
r
of
pa
r
t
i
c
i
p
a
t
i
o
n
s
in
wa
t
e
r
sa
f
e
t
y
ed
u
c
a
t
i
o
n
an
d
tr
a
i
n
i
n
g
29
1
51
9
8.
To
t
a
l
nu
m
b
e
r
of
pa
r
t
i
c
i
p
a
t
i
o
n
s
42
3
7
0
38
9
6
3
9.
To
t
a
l
re
v
e
n
u
e
2
2
0
5
7
1
1
6
2
1
1
2
4
8
10
To
t
a
l
ex
p
e
n
s
e
3
0
4
5
4
1
9
1
3
3
4
1
0
8
37
2
Memorial Pool
Budget Summary
Category Amount Percent
Revenues:
Charges for Services $ 220,571 191,000 191 , 000 216 , 050 25 , 050 13.12%
TOTAL $ 220,571 191,000 191 , 000 216 , 050 25 , 050
Expenses:
Personnel Services $ 176,175 142,607 175 , 392 150 , 191 7 , 584 5.32%
Materials Supplies 63,571 66,600 65,410 69,800 3,200 4.80%
Contractual Services 5,388 6,000 6,000 6,000 0.00%
Utilities 36,831 42,930 42,930 42,270 660)1.54%
Repairs Maintenance 12,243 23,200 23,280 18,375 4,825)20.80%
Capital Purchases 10,334 9,800 9,800 39,362 29,562 301.65%
TOTAL $ 304,542 291,137 322 , 813 325 , 998 34 , 861
Net Income $ (83,971)100,137)131,813)109,948)9,811)
Department of Parks,Recreation,and Forestry Memorial Pool Financial Summary
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
The Department tracks the direct expenses associated with operating the Memorial Park Pool.
The result is a negative net income for the season.The purpose of the pool is to provide a
recreational opportunity;a net profit is not always the result when providing a recreational
opportunity.
373
Personnel
Services
46.07%
Materials
Supplies
21.41%
Contractual
Services
1.84%
Utilities
12.97%
Repairs
Maintenance
5.64%
Other Operating
Expenses
0.00%
Capital
Purchases
12.07%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Parks Recreation Memorial Pool
Council Adopted Budget
374
Pe
r
f
o
r
m
a
n
c
e
Me
a
s
u
r
e
s
De
p
a
r
t
m
e
n
t
of
Pa
r
k
s
Re
c
r
e
a
t
i
o
n
an
d
Fo
r
e
s
t
r
y
El
l
i
s
Po
r
t
e
r
Po
o
l
Pu
r
p
o
s
e
Co
n
t
r
i
b
u
t
e
to
th
e
qu
a
l
i
t
y
of
li
f
e
by
fo
s
t
e
r
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n
g
pe
r
s
o
n
a
l
de
v
e
l
o
p
m
e
n
t
an
d
en
j
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y
m
e
n
t
by
pr
o
v
i
d
i
n
fa
c
i
l
i
t
i
e
s
an
d
pr
o
g
r
a
m
s
Pe
r
f
o
r
m
a
n
c
e
Me
a
s
u
r
e
s
De
p
a
r
t
m
e
n
t
of
Pa
r
k
s
Re
c
r
e
a
t
i
o
n
an
d
Fo
r
e
s
t
r
y
El
l
i
s
Po
r
t
e
r
Po
o
l
20
1
4
20
1
5
Ou
t
c
o
m
e
Me
a
s
u
r
e
s
Ac
t
u
a
l
Go
a
l
A
c
1.
Pe
r
c
e
n
t
a
g
e
of
su
r
v
e
y
re
s
p
o
n
d
e
n
t
s
ra
t
i
n
g
th
e
i
r
en
j
o
y
m
e
n
t
at
th
e
fa
c
i
l
i
t
y
as
s
a
t
i
s
f
i
e
d
or
ab
o
v
e
ba
s
e
d
on
po
s
t
ac
t
i
v
i
t
y
ev
a
l
u
a
t
i
o
n
s
88
90
T
2.
Pe
r
c
e
n
t
a
g
e
of
re
s
p
o
n
d
e
n
t
s
ra
t
i
n
g
th
e
i
r
en
j
o
y
m
e
n
t
of
sw
i
m
m
i
n
g
le
s
s
o
n
s
as
s
a
t
i
s
f
i
e
d
or
ab
o
v
e
ba
s
e
d
on
po
s
t
ac
t
i
v
i
t
y
ev
a
l
u
a
t
i
o
n
s
96
90
9
1
3.
Pe
r
c
e
n
t
a
g
e
of
su
r
v
e
y
re
s
p
o
n
d
e
n
t
s
ra
t
i
n
g
th
e
fa
c
i
l
i
t
y
sa
f
e
t
y
an
d
cl
e
a
n
l
i
n
e
s
s
as
s
a
t
i
s
f
i
e
d
or
ab
o
v
e
ba
s
e
d
on
po
s
t
ac
t
i
v
i
t
y
ev
a
l
u
a
t
i
o
n
s
96
95
9
2
Ef
f
i
c
i
e
n
c
y
E
f
f
e
c
t
i
v
e
n
e
s
s
In
d
i
c
a
t
o
r
s
Ac
t
u
a
l
Ac
t
u
a
1.
Pe
r
c
e
n
t
a
g
e
of
pr
o
g
r
a
m
an
d
fa
c
i
l
i
t
y
co
s
t
re
c
o
v
e
r
y
fr
o
m
us
e
r
fe
e
s
as
me
a
s
u
r
e
d
by
an
n
u
a
l
En
t
e
r
p
r
i
s
e
Op
e
r
a
t
i
o
n
s
Re
p
o
r
t
49
53
3
5
2.
Nu
m
b
e
r
of
sa
f
e
t
y
au
d
i
t
s
re
c
e
i
v
e
d
wi
t
h
a
4
ou
t
of
5
st
a
r
ra
t
i
n
g
2
of
2
2
of
2
3.
Nu
m
b
e
r
of
da
y
s
op
e
n
in
op
e
r
a
t
i
n
g
se
a
s
o
n
73
of
75
80
of
87
Wo
r
k
l
o
a
d
S
e
r
v
i
c
e
Le
v
e
l
In
d
i
c
a
t
o
r
s
Ac
t
u
a
l
Ac
t
u
a
1.
Nu
m
b
e
r
of
fu
l
l
ti
m
e
po
s
i
t
i
o
n
s
au
t
h
o
r
i
z
e
d
R
e
g
u
l
a
r
0.
4
0
0.
4
0
2.
Nu
m
b
e
r
of
FT
E
po
s
i
t
i
o
n
s
au
t
h
o
r
i
z
e
d
S
e
a
s
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n
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To
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5.
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6.
Nu
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in
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7.
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31
6
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8.
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nu
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pa
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s
25
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22
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To
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re
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n
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2
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11
To
t
a
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ex
p
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e
1
8
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8
1
5
3
37
5
Ellis Porter Pool
Budget Summary
Category Amount Percent
Revenues:
Charges for Services $ 92,617 75,180 75,180 86,425 11,245 14.96%
TOTAL $ 92,617 75,180 75,180 86,425 11,245
Expenses:
Personnel Services $ 111,088 99,429 105,244 103,115 3,686 3.71%
Materials Supplies 39,813 42,000 41,920 45,100 3,100 7.38%
Contractual Services 4,224 4,500 4,500 4,500 0.00%
Utilities 9,843 18,215 18,215 18,265 50 0.27%
Repairs Maintenance 15,244 8,700 8,780 8,775 75 0.86%
Capital Purchases 7,975 7,500 7,500 8,300 800 10.67%
TOTAL $ 188,186 180,344 186,159 188,055 7,711
Net Income $ (95,569)105,164)110,979)101,630)3,534
Department of Parks,Recreation,and Forestry Ellis Porter Pool Financial Summary
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
The Department tracks the direct expenses associated with operating Ellis Porter Pool.The
result is a negative net income for the season.The purpose of the pool is to provide a
recreational opportunity;a net profit is not always the result when providing a recreational
opportunity.
376
Personnel
Services
54.83%Materials
Supplies
23.98%
Contractual
Services
2.39%
Utilities
9.71%
Repairs
Maintenance
4.67%
Other Operating
Expenses
0.00%Capital
Purchases
4.42%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Parks Recreation Ellis Porter Pool
Council Adopted Budget
377
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37
8
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To
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a
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of
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me
a
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u
r
e
37
9
Parks Maintenance
Budget Summary
Category Amount Percent
Revenues:
Chrgs for Serv Facility Rental$ 165,773 137,000 137 , 000 156 , 800 19 , 80014.45%
Other Operating Revenue $ 43,217 42 , 000 42 , 000 45 , 000 3 , 0007.14%
TOTAL $ 208,990 179,000 179 , 000 201 , 800 22 , 800
Expenses:
Personnel Services $ 1,354,163 1,797,957 1,665,057 1,739,866 58 , 091 )3.23%
Materials Supplies 151,663 177,000 177,000 177,350 350 0.20%
Contractual Services 14,542 16,150 15,450 17,150 1,000 6.19%
Utilities 75,450 66,960 66,960 79,200 12,240 18.28%
Repairs Maintenance 183,533 229,500 229,500 227,500 2,000)0.87%
Capital Purchases 123,670 342,600 336,600 346,250 3,650 1.07%
TOTAL $ 1,903,021 2,630,167 2,490,567 2,587,316 42 , 851 )
Net Income $ (1,694,031)2,451,167)2,311,567)2,385,516)65 , 651
Department of Parks,Recreation,and Forestry Parks Maintenance Financial Summary
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
The Department tracks the direct expenses associated with operating park recreational activities.
The result is a negative net income for the season.The purpose of the park activities is to provide
a recreational opportunity;a net profit is not always the result when providing a recreational
opportunity.
380
Personnel
Services
67.25%
Materials
Supplies
6.85%
Contractual
Services
0.66%
Utilities
3.06%
Repairs
Maintenance
8.79%
Other Operating
Expenses
0.00%
Capital
Purchases
13.39%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Parks Recreation Parks Maintenance
Council Adopted Budget
381
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38
2
Recreation Programs
Budget Summary
Category Amount Percent
Revenues:
Charges for Services $ 368,258 377 , 415 377 , 415 359 , 044 18 , 371 )4.87%
Chrgs for Serv Field Rental $ 33,685 20 , 750 20 , 750 22 , 350 1 , 6007.71%
Chrgs for Serv Concessions $ 57,165 32 , 750 32 , 750 39 , 250 6 , 50019.85%
TOTAL $ 459,108 430 , 915 430 , 915 420 , 644 10 , 271 )
Expenses:
Personnel Services $ 841,097 701 , 985 733 , 682 704 , 275 2 , 2900.00%
Materials Supplies 178,451 163,850 170,850 181,920 18,070 0.00%
Contractual Services 90,819 94,000 91,424 96,600 2,600 0.00%
Utilities 63,166 59,600 65,600 60,175 575 0.00%
Repairs Maintenance 47,306 75,752 75,752 63,200 12,552)0.00%
Capital Purchases 41,860 19,470 19,470 62,750 43,280 0.00%
TOTAL $ 1,262,699 1,114,657 1,156,778 1,168,920 54 , 263
Net Income $ (803,591)683,742)725,863)748,276)64 , 534 )
Department of Parks,Recreation,and Forestry Recreation Programs Financial Summary
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
The Department tracks the direct expenses associated with offering recreational programs.The
result is a negative net income for the season.The purpose of the programs is to provide a
recreational opportunity;a net profit is not always the result when providing a recreational
opportunity.
383
Personnel
Services
60.25%
Materials
Supplies
15.56%
Contractual
Services
8.26%
Utilities
5.15%
Repairs
Maintenance
5.41%
Other Operating
Expenses
0.00%Capital
Purchases
5.37%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Parks Recreation Recreation Programs
Council Adopted Budget
384
Multipurpose Building
Budget Summary
Category Amount Percent
Revenues:
Charges for Services $44 , 795 44,795 0.00%
TOTAL $44 , 795 44,795
Expenses:
Personnel Services $65 , 446 65,446 0.00%
Materials Supplies 8,315 8,315 0.00%
Contractual Services 8,125 8,125 0.00%
Utilities 19,390 19,390 0.00%
Repairs Maintenance 2,125 2,125 0.00%
Capital Purchases 61,500 61,500 0.00%
TOTAL $164 , 901 164,901
Net Income $120,106)120,106)
Department of Parks,Recreation,and Forestry Multipurpose Building Financial Summary
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
The Department will begin tracking the direct operating expenses associated with the
Multipurpose Building in FY16,assuming the multipurpose building is available for use during
the fiscal year.
385
Personnel
Services
39.69%
Materials
Supplies
5.04%
Contractual
Services
4.93%
Utilities
11.76%
Repairs
Maintenance
1.29%
Other Operating
Expenses
0.00%
Capital
Purchases
37.29%
Capital Projects
0.00%
Transfers Out
0.00%
Expenses By Account Classification FY16
Parks Recreation Multipurpose Building
Council Adopted Budget
386
Capital Projects
Budget Summary
Category Amount Percent
Revenues:
Charges for Serv i c e s $N / A $N / A $N / A $N / A $0.00%
TOTAL $
Expenses:
Capital Puchases $ 147,004 50,000 50,000 150,000 100,000 0.00%
Capital Projects 176,900 300,000 1,263,214 512,279 212,279 0.00%
TOTAL $ 323,905 350,000 1,313,214 662,279 312,279
Net Income $ (323,905)350,000)1,313,214)662,279)312,279)
Department of Parks,Recreation,and Forestry Capital Projects Financial Summary
FY14
Actual
FY15
Adopted
Budget
FY15
Projected
FY16
Adopted
Budget
Net Change*
Net Change represents the difference between the FY16 Adopted Budget and the FY15 Adopted Budget amounts.
The Department has developed a multi year plan for capital purchases and capital projects.This
plan is designed to address the challenges for supporting the Department in providing services.
The multi year plan is changed as the requirements change,development occurs,and funding
opportunities become available.The multi year plan is reviewed annually and adjusted if
necessary to account for growth,inflation,and other economic conditions.A review of the
capital purchases and capital projects table below is an example of how the plan is revised.The
capital purchases budgeted is intended for stationary equipment.The 512,279 is intended for
Oak Hills improvements,the multipurpose building,and tennis partnership.
387
Capital
Purchases
22.65%
Capital Projects
77.35%
Expenses By Account Classification FY16
Parks Recreation Capital Projects
Council Adopted Budget
388
Department of Parks,Recreation,and Forestry Fund Balance Schedule
Revenue:
R10 Sales & Use Taxes $ 4,874,018 $ 4,546,144 $ 4,909,755
R40 Property Taxes 13 - -
R50 Intergovernmental 105,895 - -
R60 Charges for Services 1,555,631 1,444,470 1,536,464
R61 Chrgs for Svcs-Field Rental 33,685 20,750 22,350
R62 Chrgs for Svcs-Concessions 57,165 32,750 40,500
R63 Chrgs for Svcs-Facility Rental 165,773 137,000 161,200
R75 Other Operating Revenues 89,297 78,350 81,350
R80 Interest Income 129,407 120,000 60,000
R85 Other Non-Operating Revenue 20,626 4,000 15,000
R99 Carry Over Surplus - - -
Total Revenues $7,031,509 $6,383,464 $6,826,619
Expenditures:
E05 Personnel Services $ 3,650,213 $ 3,925,952 $ 3,941,025
E10 Materials & Supplies 646,102 678,850 715,485
E15 Contractual Services 452,318 484,688 552,074
E20 Utilities 310,494 317,055 352,135
E25 Repairs & Maintenance 341,648 448,652 425,800
E30 Other Operating Expenses - - -
E70 Capital Purchases 451,532 532,400 811,662
R75 Capital Projects 176,900 300,000 512,279
E80 Transfers Out 758 2,000 8,300
6,029,965 $ 6,689,597 $ 7,318,760
1,001,545 $ (306,133) $ (492,141)
Fund Balance:
7,191,903 $8,193,448 $7,887,315
8,193,448 $7,887,315 $7,395,174
135.88% 117.90% 101.04%
Fund Balance
Fund Balance as a Percentage of Originally
Adopted Expenditures
Total Expenditures
Net Increase (Decrease) in Fund Balance
Add: Beginning Fund Balance
2014
Actual
2015
Adopted
2016
Adopted
A review of the fund balance projections shows that the Department is fiscally stable even
though the Department is showing a decrease in the fund balance for FY14 to FY16.This is a
result of the Department budgeting conservatively for the revenues generated for FY15 and
FY16.Historically,there have been no funding issues for the Department with no issues
expected in the future.
389
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
21 Parks and Recreation Fund
210 Parks & Rec - Administration
Sales & Use Taxes
21-210-400010 Sales Tax (4,874,017.83)$ (4,546,144.00)$ (4,546,144.00)$ (4,909,755.00)$
21-210-400020 Sales Tax Interest -$ -$ -$ -$
Sales & Use Taxes 4,874,017.83$ 4,546,144.00$ 4,546,144.00$ 4,909,755.00$
Property Taxes
21-210-420010 Cur Property Tax -$ -$ -$ -$
21-210-420020 Del Property Tax (12.78)$ -$ -$ -$
21-210-420040 Fin Inst Tax -$ -$ -$ -$
21-210-420050 Prop Tax Int & Penalties -$ -$ -$ -$
21-210-420060 Surtax Receipts -$ -$ -$ -$
Property Taxes 12.78$ -$ -$ -$
Intergovernmental
21-210-430010 Federal Grants (105,654.92)$ -$ (21,345.08)$ -$
21-210-430020 State Grants 10.00$ -$ -$ -$
21-210-430040 Local Grants (250.00)$ -$ -$ -$
Intergovernmental 105,894.92$ -$ 21,345.08$ -$
Other Operating Revenues
21-210-480010 Citizen Participation (1,400.00)$ -$ -$ -$
21-210-481035 City Hall Maintenance (10,950.00)$ (10,950.00)$ (10,950.00)$ (10,950.00)$
21-210-481036 Street Tree Maintenance (25,000.00)$ (25,000.00)$ (25,000.00)$ (25,000.00)$
21-210-481037 Parking Lot Tree Maint -$ -$ -$ -$
21-210-481038 Cemetery Tree Maintenance -$ -$ -$ -$
21-210-481070 Miscellaneous (5,254.87)$ -$ (613.37)$ -$
21-210-481077 Insurance Claims -$ -$ -$ -$
21-210-481078 Cafeteria Refunds (3,233.08)$ (400.00)$ (400.00)$ (400.00)$
21-210-481110 Long & Short (241.84)$ -$ -$ -$
Other Operating Revenues 46,079.79$ 36,350.00$ 36,963.37$ 36,350.00$
Interest Income
21-210-470010 Interest (129,406.58)$ (120,000.00)$ (120,000.00)$ (60,000.00)$
21-210-470051 Unrealized Gains/losses -$ -$ -$ -$
Interest Income 129,406.58$ 120,000.00$ 120,000.00$ 60,000.00$
Other Non-Operating Revenue
21-210-485050 Sale Of Assets (20,626.06)$ (4,000.00)$ (4,000.00)$ (15,000.00)$
Other Non-Operating Revenue 20,626.06$ 4,000.00$ 4,000.00$ 15,000.00$
Transfers In
21-210-490100 Trsfr From General Fd -$ -$ -$ -$
Transfers In -$ -$ -$ -$
Carry Over Surplus
21-210-495995 Transfer From(to) Surplus -$ (306,133.00)$ (1,248,002.40)$ (492,140.93)$
Carry Over Surplus -$ 306,133.00$ 1,248,002.40$ 492,140.93$
Revenue Total 5,176,037.96$ 5,012,627.00$ 5,976,454.85$ 5,513,245.93$
Expense Total -$ -$ -$ -$
Grand Total 5,176,037.96$ 5,012,627.00$ 5,976,454.85$ 5,513,245.93$
210 Parks & Rec - Administration 5,176,037.96$ 5,012,627.00$ 5,976,454.85$ 5,513,245.93$
220 Ice Arena
Charges for Services
390
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
21-220-442010 Daily Adm-adult (30,265.56)$ (26,000.00)$ (26,000.00)$ (30,000.00)$
21-220-442020 Weekday Matinee Admission (4,331.50)$ (3,500.00)$ (3,500.00)$ (3,500.00)$
21-220-442021 Ice Rent-MMT (37,289.42)$ (38,000.00)$ (38,000.00)$ (35,000.00)$
21-220-442022 Umc Hockey (9,593.75)$ (9,000.00)$ (9,000.00)$ (17,000.00)$
21-220-442023 Jcfsc (11,497.95)$ (12,000.00)$ (12,000.00)$ (9,750.00)$
21-220-442025 Adult Hockey (11,719.00)$ (4,000.00)$ (4,000.00)$ (10,000.00)$
21-220-442030 Daily Adm - Youth (31,345.73)$ (26,000.00)$ (26,000.00)$ (30,000.00)$
21-220-442040 10 Pass-adult (720.00)$ (200.00)$ (200.00)$ (350.00)$
21-220-442050 Coin Lockers (220.00)$ (200.00)$ (200.00)$ (250.00)$
21-220-442060 10 Pass - Youth (1,932.00)$ (900.00)$ (900.00)$ (1,500.00)$
21-220-442070 Concessions (44,280.00)$ (40,000.00)$ (40,000.00)$ (41,000.00)$
21-220-442080 Ice Rent-other (19,006.24)$ (5,500.00)$ (5,500.00)$ (10,000.00)$
21-220-442085 Youth Ice Show Ticket (1,464.00)$ (1,450.00)$ (1,450.00)$ (1,450.00)$
21-220-442090 Special Admissions (5,320.50)$ (6,300.00)$ (6,300.00)$ (6,000.00)$
21-220-442095 Adult Ice Show Ticket (8,099.00)$ (8,700.00)$ (8,700.00)$ (8,100.00)$
21-220-442100 Skate Rentals - Adults (9,462.50)$ (7,500.00)$ (7,500.00)$ (6,500.00)$
21-220-442110 Skate Sharpening & Rep (1,765.00)$ (1,250.00)$ (1,250.00)$ (1,400.00)$
21-220-442120 Skate Rental - Youth (34,523.00)$ (31,000.00)$ (31,000.00)$ (33,500.00)$
21-220-442130 Skate Accessories (21,776.11)$ (10,000.00)$ (10,000.00)$ (10,000.00)$
21-220-442140 Skate Lessons/camps (50,230.66)$ (45,000.00)$ (45,000.00)$ (47,500.00)$
21-220-442150 Broomball (1,420.00)$ (1,200.00)$ (1,200.00)$ (1,200.00)$
21-220-442160 Non-ice Rentals (6,516.00)$ (5,000.00)$ (5,000.00)$ (5,500.00)$
21-220-442170 Free Style Admission (8,442.00)$ (9,000.00)$ (9,000.00)$ (8,500.00)$
21-220-442180 Testing (642.00)$ (350.00)$ (350.00)$ (350.00)$
21-220-442185 Competitions (8,960.00)$ (8,500.00)$ (8,500.00)$ (10,000.00)$
21-220-442190 Birthday Party Pkg (6,434.00)$ (5,500.00)$ (5,500.00)$ (6,000.00)$
21-220-442195 Speedskating (1,470.00)$ (1,500.00)$ (1,500.00)$ (1,200.00)$
21-220-442200 Synchronized Skating (9,685.08)$ (22,500.00)$ (22,500.00)$ (10,250.00)$
21-220-442210 Private Ice Skating -$ -$ -$ -$
21-220-442220 In-line Hockey (6,939.00)$ (6,000.00)$ (6,000.00)$ (6,500.00)$
Charges for Services 385,350.00$ 336,050.00$ 336,050.00$ 352,300.00$
Revenue Total 385,350.00$ 336,050.00$ 336,050.00$ 352,300.00$
Expense Total -$ -$ -$ -$
Grand Total 385,350.00$ 336,050.00$ 336,050.00$ 352,300.00$
220 Ice Arena 385,350.00$ 336,050.00$ 336,050.00$ 352,300.00$
230 Golf Course
Charges for Services
21-230-443010 Golf Course-club Rental (548.00)$ (125.00)$ (125.00)$ (200.00)$
21-230-443020 Golf Course-sales (34,862.39)$ (43,000.00)$ (43,000.00)$ (36,000.00)$
21-230-443030 Gf-power Carts/9 Hole (47,226.00)$ (44,000.00)$ (44,000.00)$ (46,000.00)$
21-230-443040 Golf Course-pull Carts (42.00)$ (50.00)$ (50.00)$ (50.00)$
21-230-443050 Gf-power Carts/18 Hole (88,136.00)$ (82,000.00)$ (82,000.00)$ (85,000.00)$
21-230-443070 Greens Fees-resident (184,885.78)$ (175,000.00)$ (175,000.00)$ (184,000.00)$
21-230-443090 Season Pass-adult (10,103.96)$ (12,500.00)$ (12,500.00)$ (10,500.00)$
21-230-443100 Season Pass-youth (1,783.30)$ (3,000.00)$ (3,000.00)$ (2,500.00)$
21-230-443110 Season Pass-youth Res -$ -$ -$ -$
21-230-443120 Season Pass-senior Citi (31,824.43)$ (22,000.00)$ (22,000.00)$ (31,000.00)$
21-230-443130 Season Pass-family (2,133.04)$ (2,000.00)$ (2,000.00)$ (2,000.00)$
21-230-443150 Golf Lessons (2,224.00)$ (3,250.00)$ (3,250.00)$ (3,000.00)$
21-230-443160 Junior Golf (13,219.50)$ (13,000.00)$ (13,000.00)$ (13,250.00)$
21-230-443170 Golf Course Concession (41,574.66)$ (38,500.00)$ (38,500.00)$ (39,000.00)$
21-230-443180 Special Events (2,560.95)$ -$ -$ (3,000.00)$
21-230-443190 Locker/tee Sign Rental (100.00)$ (1,400.00)$ (1,400.00)$ (2,000.00)$
21-230-443200 Driving Range (27,611.50)$ (25,000.00)$ (25,000.00)$ (26,000.00)$
Charges for Services 488,835.51$ 464,825.00$ 464,825.00$ 483,500.00$
391
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
Revenue Total 488,835.51$ 464,825.00$ 464,825.00$ 483,500.00$
Expense Total -$ -$ -$ -$
Grand Total 488,835.51$ 464,825.00$ 464,825.00$ 483,500.00$
230 Golf Course 488,835.51$ 464,825.00$ 464,825.00$ 483,500.00$
240 Memorial Pool
Charges for Services
21-240-444010 Daily Adm-adult (43,941.00)$ (40,000.00)$ (40,000.00)$ (44,000.00)$
21-240-444020 Daily Adm-youth (61,024.50)$ (55,000.00)$ (55,000.00)$ (61,000.00)$
21-240-444030 10 Adult Pass (1,160.00)$ (2,000.00)$ (2,000.00)$ (1,250.00)$
21-240-444035 Combo Punch Card (3,132.00)$ (2,000.00)$ (2,000.00)$ (2,500.00)$
21-240-444040 Locker Rental (602.01)$ (500.00)$ (500.00)$ (500.00)$
21-240-444050 10 Pass Youth (4,748.00)$ (5,000.00)$ (5,000.00)$ (4,800.00)$
21-240-444060 Concessions (43,114.50)$ (34,500.00)$ (34,500.00)$ (41,500.00)$
21-240-444065 Retail Sales (1,084.25)$ (1,000.00)$ (1,000.00)$ (1,000.00)$
21-240-444070 Swim Lessons (19,837.00)$ (16,000.00)$ (16,000.00)$ (20,000.00)$
21-240-444080 Pool Rental (13,729.00)$ (12,500.00)$ (12,500.00)$ (13,500.00)$
21-240-444090 Special Admissions (8,013.30)$ (4,000.00)$ (4,000.00)$ (6,000.00)$
21-240-444100 After Camp Swim (9,545.60)$ (8,500.00)$ (8,500.00)$ (9,500.00)$
21-240-444110 Lifeguard Training (10,640.00)$ (10,000.00)$ (10,000.00)$ (10,500.00)$
Charges for Services 220,571.16$ 191,000.00$ 191,000.00$ 216,050.00$
Revenue Total 220,571.16$ 191,000.00$ 191,000.00$ 216,050.00$
Expense Total -$ -$ -$ -$
Grand Total 220,571.16$ 191,000.00$ 191,000.00$ 216,050.00$
240 Memorial Pool 220,571.16$ 191,000.00$ 191,000.00$ 216,050.00$
250 Ellis Porter Pool
Charges for Services
21-250-445010 Daily Adm-adult (10,486.50)$ (8,500.00)$ (8,500.00)$ (10,000.00)$
21-250-445020 Daily Adm-youth (12,306.50)$ (10,500.00)$ (10,500.00)$ (11,000.00)$
21-250-445030 10 Pass Adult (360.00)$ (780.00)$ (780.00)$ (500.00)$
21-250-445035 Combo Punch Card (572.00)$ (550.00)$ (550.00)$ (550.00)$
21-250-445040 Locker Rental (129.00)$ (50.00)$ (50.00)$ (75.00)$
21-250-445050 10 Youth Pass (2,660.00)$ (2,500.00)$ (2,500.00)$ (2,500.00)$
21-250-445060 Concessions (14,470.75)$ (10,500.00)$ (10,500.00)$ (14,000.00)$
21-250-445065 Retail Sales (482.25)$ (500.00)$ (500.00)$ (500.00)$
21-250-445070 Swim Lessons (36,050.00)$ (32,000.00)$ (32,000.00)$ (35,000.00)$
21-250-445080 Pool Rental (3,824.00)$ (4,000.00)$ (4,000.00)$ (4,000.00)$
21-250-445090 Special Admissions (7,863.75)$ (1,500.00)$ (1,500.00)$ (4,500.00)$
21-250-445100 After Camp Swim (3,412.00)$ (3,500.00)$ (3,500.00)$ (3,500.00)$
21-250-445110 Lifeguard Training -$ (300.00)$ (300.00)$ (300.00)$
Charges for Services 92,616.75$ 75,180.00$ 75,180.00$ 86,425.00$
Revenue Total 92,616.75$ 75,180.00$ 75,180.00$ 86,425.00$
Expense Total -$ -$ -$ -$
Grand Total 92,616.75$ 75,180.00$ 75,180.00$ 86,425.00$
250 Ellis Porter Pool 92,616.75$ 75,180.00$ 75,180.00$ 86,425.00$
260 Parks Maintenance
Chrgs for Srvcs-Facility Renta
21-260-446010 Memorial Park Rental (11,209.00)$ (10,000.00)$ (10,000.00)$ (11,000.00)$
21-260-446020 Mcclung Park Rental (28,229.75)$ (26,000.00)$ (26,000.00)$ (26,500.00)$
21-260-446030 Ellis-porter Park Rent (8,749.00)$ (9,250.00)$ (9,250.00)$ (9,000.00)$
21-260-446040 Binder Park Rental (1,397.00)$ (1,500.00)$ (1,500.00)$ (1,500.00)$
21-260-446045 Outdoor Recreation Rental -$ -$ -$ (300.00)$
392
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
21-260-446050 Shikles Gym Rental (11,352.00)$ (12,000.00)$ (12,000.00)$ (11,500.00)$
21-260-446060 Wash Park Rental (9,973.00)$ (7,500.00)$ (7,500.00)$ (9,500.00)$
21-260-446061 NJC MP Bldg (8,008.50)$ (6,000.00)$ (6,000.00)$ (7,500.00)$
21-260-446064 Land Lease (1,156.08)$ -$ -$ (10,000.00)$
21-260-446065 N Jc Shelter (6,284.00)$ (5,000.00)$ (5,000.00)$ (6,000.00)$
21-260-446066 Garden Plots (13,004.80)$ (12,000.00)$ (12,000.00)$ (13,000.00)$
21-260-446070 Green Berry Rental -$ -$ -$ -$
21-260-446120 Binder-deck (4,396.50)$ (2,500.00)$ (2,500.00)$ (3,500.00)$
21-260-446130 Hayrides (7,601.00)$ (7,250.00)$ (7,250.00)$ (7,500.00)$
21-260-446140 Binder Campground (54,412.00)$ (38,000.00)$ (38,000.00)$ (40,000.00)$
Chrgs for Srvcs-Facility Renta 165,772.63$ 137,000.00$ 137,000.00$ 156,800.00$
Other Operating Revenues
21-260-481045 Rent-tower Sites (43,217.20)$ (42,000.00)$ (42,000.00)$ (45,000.00)$
Other Operating Revenues 43,217.20$ 42,000.00$ 42,000.00$ 45,000.00$
Revenue Total 208,989.83$ 179,000.00$ 179,000.00$ 201,800.00$
Expense Total -$ -$ -$ -$
Grand Total 208,989.83$ 179,000.00$ 179,000.00$ 201,800.00$
260 Parks Maintenance 208,989.83$ 179,000.00$ 179,000.00$ 201,800.00$
270 Recreations Programs
Charges for Services
21-270-447010 Baseball (28,590.70)$ (28,500.00)$ (28,500.00)$ (22,000.00)$
21-270-447020 Adult Basketball (2,910.00)$ (1,500.00)$ (1,500.00)$ -$
21-270-447025 Pickleball (1,260.00)$ (300.00)$ (300.00)$ (900.00)$
21-270-447030 T-ball/coach-pitch (19,198.80)$ (21,000.00)$ (21,000.00)$ (20,000.00)$
21-270-447040 Softball-adult (49,536.75)$ (43,500.00)$ (43,500.00)$ (46,500.00)$
21-270-447045 Softball Camp -$ -$ -$ -$
21-270-447050 Baseball Camp -$ -$ -$ -$
21-270-447055 Volleyball Camp -$ -$ -$ -$
21-270-447060 Softball-youth (20,870.50)$ (28,800.00)$ (28,800.00)$ (26,000.00)$
21-270-447070 Camp Wokka Wokka (17,607.00)$ (16,500.00)$ (16,500.00)$ (16,500.00)$
21-270-447080 Adult Kickball (2,565.00)$ (3,400.00)$ (3,400.00)$ (2,600.00)$
21-270-447090 Youth Tennis (4,890.00)$ (2,250.00)$ (2,250.00)$ (4,000.00)$
21-270-447095 Volleyball-youth (23,372.50)$ (23,000.00)$ (23,000.00)$ (23,000.00)$
21-270-447100 Volleyball-adult (32,439.70)$ (28,500.00)$ (28,500.00)$ (18,000.00)$
21-270-447110 Adv Science Camp (26,757.50)$ (21,000.00)$ (21,000.00)$ (26,000.00)$
21-270-447120 Binder Day Camp (21,740.50)$ (21,000.00)$ (21,000.00)$ (27,000.00)$
21-270-447130 Fine Arts Camp (7,727.00)$ (7,500.00)$ (7,500.00)$ (7,000.00)$
21-270-447140 Non-resident Fees -$ -$ -$ -$
21-270-447150 Senior Citizen -$ -$ -$ -$
21-270-447160 Adult Dodgeball -$ -$ -$ -$
21-270-447170 Special Events 1,457.00$ (3,000.00)$ (3,000.00)$ (2,000.00)$
21-270-447180 Leisure Classes (13,393.60)$ (10,000.00)$ (10,000.00)$ (10,500.00)$
21-270-447190 Sports Camp (30,072.15)$ (35,000.00)$ (35,000.00)$ (30,000.00)$
21-270-447200 Spanish/science Camp -$ -$ -$ (700.00)$
21-270-447210 Shakespeare Camp -$ (24,415.00)$ (24,415.00)$ -$
21-270-447212 Cheer/Dance (632.00)$ (550.00)$ (550.00)$ (550.00)$
21-270-447215 Showdown Academy (15,605.00)$ (14,000.00)$ (14,000.00)$ (14,000.00)$
21-270-447220 H.s. Hoops (5,440.00)$ (5,000.00)$ (5,000.00)$ -$
21-270-447225 Capital Arts Classes (397.75)$ (200.00)$ (200.00)$ (200.00)$
21-270-447230 Kidzart -$ -$ -$ (22,144.00)$
21-270-447240 Friday Night Rec (2,450.00)$ (2,000.00)$ (2,000.00)$ (2,000.00)$
21-270-447245 Start Smart (9,618.00)$ (8,250.00)$ (8,250.00)$ (6,700.00)$
21-270-447250 Camp Eagle -$ -$ -$ -$
21-270-447260 Visual Arts Academy (1,611.50)$ (1,750.00)$ (1,750.00)$ (1,750.00)$
393
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
21-270-447280 Nfl Flag Football (30,579.00)$ (26,500.00)$ (26,500.00)$ (29,000.00)$
21-270-447290 Ho-ho Holiday Camp -$ -$ -$ -$
21-270-447295 Rental Equipment (450.00)$ -$ -$ -$
Charges for Services 368,257.95$ 377,415.00$ 377,415.00$ 359,044.00$
Chrgs for Srvcs-Field Rental
21-270-447710 Field Rental-optimist (5,302.25)$ (1,250.00)$ (1,250.00)$ (2,500.00)$
21-270-447720 Field Rental-njc (2,943.05)$ (1,500.00)$ (1,500.00)$ (1,500.00)$
21-270-447730 Field Rental-binder (15,688.75)$ (8,500.00)$ (8,500.00)$ (9,000.00)$
21-270-447740 Field Rental-lions (2,009.75)$ (1,750.00)$ (1,750.00)$ (1,750.00)$
21-270-447750 Field Rental-duensing (2,329.00)$ (2,250.00)$ (2,250.00)$ (2,200.00)$
21-270-447760 Field Rental-vivion (5,412.50)$ (5,500.00)$ (5,500.00)$ (5,400.00)$
21-270-447770 Field Rental-Eagles -$ -$ -$ -$
Chrgs for Srvcs-Field Rental 33,685.30$ 20,750.00$ 20,750.00$ 22,350.00$
Chrgs for Srvcs-Concessions
21-270-447810 Concessions-duensing (4,645.00)$ (1,500.00)$ (1,500.00)$ (3,500.00)$
21-270-447820 Concessions-vivion (1,582.50)$ (2,000.00)$ (2,000.00)$ (500.00)$
21-270-447830 Concessions-oesterly -$ -$ -$ -$
21-270-447840 Concessions-binder Park (19,092.25)$ (12,000.00)$ (12,000.00)$ (14,500.00)$
21-270-447850 Concessions-optimist (30,451.00)$ (16,500.00)$ (16,500.00)$ (20,000.00)$
21-270-447860 Concessions-events (1,394.01)$ (750.00)$ (750.00)$ (750.00)$
Chrgs for Srvcs-Concessions 57,164.76$ 32,750.00$ 32,750.00$ 39,250.00$
Revenue Total 459,108.01$ 430,915.00$ 430,915.00$ 420,644.00$
Expense Total -$ -$ -$ -$
Grand Total 459,108.01$ 430,915.00$ 430,915.00$ 420,644.00$
270 Recreations Programs 459,108.01$ 430,915.00$ 430,915.00$ 420,644.00$
280 Multipurpose Bldg
Charges for Services
21-280-448020 Adult Basketball -$ -$ -$ (4,000.00)$
21-280-448025 Pickleball -$ -$ -$ (300.00)$
21-280-448095 Volleyball-youth -$ -$ -$ -$
21-280-448100 Volleyball-adult -$ -$ -$ (12,000.00)$
21-280-448180 Leisure Classes -$ -$ -$ (500.00)$
21-280-448220 High School Hoops -$ -$ -$ (4,500.00)$
21-280-448245 Start Smart -$ -$ -$ (1,800.00)$
21-280-448500 Memberships -$ -$ -$ (13,545.00)$
21-280-448510 Daily Admissions -$ -$ -$ (2,500.00)$
Charges for Services -$ -$ -$ 39,145.00$
Chrgs for Srvcs-Concessions
21-280-448570 Concessions -$ -$ -$ (1,250.00)$
Chrgs for Srvcs-Concessions -$ -$ -$ 1,250.00$
Chrgs for Srvcs-Facility Renta
21-280-448520 Gym Rentals -$ -$ -$ (3,650.00)$
21-280-448530 Room Rentals -$ -$ -$ (750.00)$
Chrgs for Srvcs-Facility Renta -$ -$ -$ 4,400.00$
Revenue Total -$ -$ -$ 44,795.00$
Expense Total -$ -$ -$ -$
Grand Total -$ -$ -$ 44,795.00$
280 Multipurpose Bldg -$ -$ -$ 44,795.00$
770 TIF Redevelopment
394
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
Chrgs for Srvcs-Field Rental
21-770-447770 Field Rental-Eagles -$ -$ -$ -$
Chrgs for Srvcs-Field Rental -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total -$ -$ -$ -$
Grand Total -$ -$ -$ -$
770 TIF Redevelopment -$ -$ -$ -$
990 Capital Projects
Sales & Use Taxes
21-990-400010 Sales Tax -$ -$ -$ -$
21-990-400020 Sales Tax Interest -$ -$ -$ -$
Sales & Use Taxes -$ -$ -$ -$
Property Taxes
21-990-420010 Cur Property Tax -$ -$ -$ -$
21-990-420020 Del Property Tax -$ -$ -$ -$
21-990-420040 Fin Inst Tax -$ -$ -$ -$
21-990-420050 Prop Tax Int & Penalties -$ -$ -$ -$
21-990-420060 Surtax Receipts -$ -$ -$ -$
Property Taxes -$ -$ -$ -$
Intergovernmental
21-990-430010 Federal Grants -$ -$ -$ -$
21-990-430020 State Grants -$ -$ -$ -$
21-990-430040 Local Grants -$ -$ -$ -$
Intergovernmental -$ -$ -$ -$
Other Operating Revenues
21-990-480010 Citizen Participation -$ -$ -$ -$
21-990-481035 City Hall Maintenance -$ -$ -$ -$
21-990-481036 Street Tree Maintenance -$ -$ -$ -$
21-990-481037 Parking Lot Tree Maint -$ -$ -$ -$
21-990-481038 Cemetery Tree Maintenance -$ -$ -$ -$
21-990-481070 Miscellaneous -$ -$ -$ -$
21-990-481077 Insurance Claims -$ -$ -$ -$
21-990-481078 Cafeteria Refunds -$ -$ -$ -$
21-990-481110 Long & Short -$ -$ -$ -$
Other Operating Revenues -$ -$ -$ -$
Interest Income
21-990-470010 Interest -$ -$ -$ -$
21-990-470051 Unrealized Gains/losses -$ -$ -$ -$
Interest Income -$ -$ -$ -$
Other Non-Operating Revenue
21-990-485050 Sale Of Assets -$ -$ -$ -$
Other Non-Operating Revenue -$ -$ -$ -$
Transfers In
21-990-490100 Trsfr From General Fd -$ -$ -$ -$
Transfers In -$ -$ -$ -$
Carry Over Surplus
21-990-495995 Transfer From(to) Surplus -$ -$ -$ -$
Carry Over Surplus -$ -$ -$ -$
395
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
Revenue Total -$ -$ -$ -$
Expense Total -$ -$ -$ -$
Grand Total -$ -$ -$ -$
990 Capital Projects -$ -$ -$ -$
Revenue 7,031,509.22$ 6,689,597.00$ 7,653,424.85$ 7,318,759.93$
210 Parks & Rec - Administration
Personnel Services
21-210-501020 Salaries 245,637.67$ 299,167.00$ 299,167.00$ 304,566.86$
21-210-501040 Part-time (w\benefits)-$ -$ -$ -$
21-210-501060 Seasonal Salaries -$ -$ 416.93$ -$
21-210-501090 Overtime -$ -$ -$ -$
21-210-501095 Overtime Straight Pay -$ -$ -$ -$
21-210-502010 Social Security 18,572.87$ 22,886.00$ 22,886.00$ 23,299.37$
21-210-502020 Group Health Insurance 27,447.59$ 35,762.00$ 35,762.00$ 37,887.29$
21-210-502021 Self Insurance-Group Health 18,062.69$ 16,800.00$ 16,800.00$ -$
21-210-502022 Wellness Assessment -$ -$ -$ 2,858.88$
21-210-502023 Self Insurance-Retirees -$ 600.00$ 600.00$ -$
21-210-502030 Retirement 44,437.21$ 52,653.00$ 52,653.00$ 47,268.36$
21-210-502040 Workers Compensation 396.00$ 258.00$ 258.00$ 144.02$
21-210-502050 Life Insurance 333.62$ 419.00$ 419.00$ 494.97$
21-210-502060 Long Term Disability 584.15$ 728.00$ 728.00$ 746.83$
21-210-502070 Employee Assistance Prgm 134.62$ 144.00$ 144.00$ 152.26$
21-210-503020 Unemployment Compensation -$ -$ -$ -$
Personnel Services 355,606.42$ 429,417.00$ 429,833.93$ 417,418.84$
Materials & Supplies
21-210-511010 Advertising 301.70$ 500.00$ 230.00$ 400.00$
21-210-511020 Postage 50.50$ 100.00$ 100.00$ 100.00$
21-210-512010 Printing -$ 350.00$ 548.60$ -$
21-210-512020 Copies 2,812.50$ -$ 1.23$ 2,500.00$
21-210-513010 Office Supplies 2,782.73$ 2,500.00$ 2,500.00$ 2,500.00$
21-210-517010 Operational Supplies 360.17$ 500.00$ 1,245.17$ 500.00$
21-210-517015 Merchandise for Resale -$ -$ -$ -$
Materials & Supplies 6,307.60$ 3,950.00$ 4,625.00$ 6,000.00$
Contractual Services
21-210-520010 Mileage Expense -$ 100.00$ 100.00$ 100.00$
21-210-520030 Dues And Publications 2,118.49$ 2,000.00$ 2,000.00$ 2,100.00$
21-210-520040 Employee Appreciation 1,245.11$ 1,610.00$ 1,610.00$ 1,610.00$
21-210-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
21-210-520070 Training And Education 3,301.64$ 5,750.00$ 2,026.00$ 5,750.00$
21-210-521010 General Insurance 38,482.26$ 59,000.00$ 59,000.00$ 59,000.00$
21-210-521020 Insurance Deductible -$ -$ -$ -$
21-210-521030 Self Ins Prop & Casualty 300.00$ 500.00$ 500.00$ 500.00$
21-210-521040 Medical Claims/services -$ -$ -$ -$
21-210-521060 Drug/alcohol screening -$ -$ -$ 1,562.00$
21-210-521065 Background Checks -$ -$ -$ 1,275.00$
21-210-521070 Prov For Unsettled Claims -$ -$ -$ -$
21-210-522010 Audit 4,900.00$ 5,220.00$ 5,220.00$ 7,356.00$
21-210-522020 Professional Services -$ 1,000.00$ 699.80$ 1,000.00$
21-210-523010 Equipment Rent/lease -$ -$ -$ -$
21-210-523020 Building Lease 6,500.00$ 6,500.00$ 6,500.00$ 35,000.00$
21-210-526010 Creditcard Chg Fee 28,140.26$ 24,500.00$ 24,500.00$ 30,000.00$
396
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
21-210-526020 Admin Chgs For Serv 232,229.00$ 233,138.00$ 233,138.00$ 251,631.00$
21-210-526030 Assessment Charge 730.20$ 730.00$ 730.20$ -$
Contractual Services 317,946.96$ 340,048.00$ 336,024.00$ 396,884.00$
Utilities
21-210-534010 Telephone 614.76$ 500.00$ 500.00$ 650.00$
21-210-534020 Security -$ -$ -$ -$
21-210-535015 Sewer -$ -$ -$ -$
Utilities 614.76$ 500.00$ 500.00$ 650.00$
Repairs & Maintenance
21-210-545010 Software License/maint -$ -$ -$ -$
21-210-547010 Equipment Maintenance 428.40$ -$ -$ 500.00$
21-210-547020 Maintenance Agreements 3,006.00$ 6,750.00$ 6,750.00$ 5,550.00$
Repairs & Maintenance 3,434.40$ 6,750.00$ 6,750.00$ 6,050.00$
Other Operating Expenses
21-210-550015 Bad Debt Expense -$ -$ -$ -$
Other Operating Expenses -$ -$ -$ -$
Capital Purchases
21-210-572020 Purchase Of Equipment 3,331.88$ 19,910.00$ 19,535.00$ 24,000.00$
21-210-572030 Parks St Equip -$ -$ -$ -$
21-210-573030 Purch/improv Land/buildin -$ -$ -$ -$
Capital Purchases 3,331.88$ 19,910.00$ 19,535.00$ 24,000.00$
Revenue Total -$ -$ -$ -$
Expense Total 687,242.02$ 800,575.00$ 797,267.93$ 851,002.84$
Grand Total (687,242.02)$ (800,575.00)$ (797,267.93)$ (851,002.84)$
210 Parks & Rec - Administration 687,242.02$ 800,575.00$ 797,267.93$ 851,002.84$
220 Ice Arena
Personnel Services
21-220-501020 Salaries 136,872.47$ 76,368.00$ 117,252.41$ 79,384.68$
21-220-501040 Part-time (w\benefits)157.25$ -$ 13.01$ -$
21-220-501060 Seasonal Salaries 105,839.04$ 100,335.00$ 100,335.00$ 104,995.00$
21-220-501065 Season Sal - Maint 5,370.49$ -$ 6,919.71$ -$
21-220-501090 Overtime 3,218.92$ 2,000.00$ 2,354.42$ 2,500.00$
21-220-501095 Overtime Straight Pay -$ -$ -$ -$
21-220-502010 Social Security 18,021.37$ 13,671.00$ 15,784.71$ 14,296.30$
21-220-502020 Group Health Insurance 28,270.69$ 17,609.00$ 22,126.49$ 13,026.17$
21-220-502030 Retirement 24,111.52$ 13,793.00$ 20,947.95$ 12,674.71$
21-220-502040 Workers Compensation 319.00$ 208.00$ 208.00$ 1,575.05$
21-220-502050 Life Insurance 233.08$ 127.00$ 212.71$ 133.06$
21-220-502060 Long Term Disability 386.57$ 212.00$ 354.48$ 220.20$
21-220-502070 Employee Assistance Prgm 45.22$ 44.00$ 44.00$ 47.10$
21-220-503020 Unemployment Compensation -$ -$ -$ -$
Personnel Services 322,845.62$ 224,367.00$ 286,552.89$ 228,852.27$
Materials & Supplies
21-220-511010 Advertising 10,389.16$ 22,500.00$ 21,150.00$ 20,000.00$
21-220-512010 Printing -$ -$ 1,350.00$ 2,500.00$
21-220-512020 Copies -$ -$ -$ 2,500.00$
21-220-514020 Chemicals -$ -$ -$ -$
21-220-514045 Concession Food 23,342.17$ 22,500.00$ 22,500.00$ 24,000.00$
21-220-514050 Concession Oper Supplies 256.06$ 500.00$ 779.18$ 500.00$
21-220-515050 Recreation Supplies 6,248.01$ 2,350.00$ 3,350.00$ 2,350.00$
397
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
21-220-517010 Operational Supplies 6,679.48$ 11,500.00$ 11,220.82$ 11,500.00$
21-220-517015 Merchandise for Resale 20,526.82$ 20,000.00$ 19,000.00$ 20,000.00$
Materials & Supplies 67,441.70$ 79,350.00$ 79,350.00$ 83,350.00$
Contractual Services
21-220-520010 Mileage Expense 289.52$ 450.00$ 450.00$ 350.00$
21-220-520030 Dues And Publications 4,474.59$ 2,950.00$ 2,747.92$ 3,600.00$
21-220-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
21-220-520070 Training And Education 728.68$ 5,100.00$ 5,302.08$ 4,500.00$
21-220-521010 General Insurance 6,836.00$ 6,950.00$ 6,950.00$ 6,950.00$
21-220-522020 Professional Services 264.75$ 500.00$ 500.00$ 500.00$
Contractual Services 12,593.54$ 15,950.00$ 15,950.00$ 15,900.00$
Utilities
21-220-531010 Electricity 62,595.72$ 65,000.00$ 65,000.00$ 66,000.00$
21-220-533010 Natural Gas 32,405.78$ 28,000.00$ 28,000.00$ 33,000.00$
21-220-534010 Telephone 1,346.78$ 500.00$ 1,254.41$ 1,350.00$
21-220-534020 Security 385.92$ 450.00$ 450.00$ 1,200.00$
21-220-535010 Water 3,481.03$ 7,750.00$ 6,995.59$ 4,000.00$
21-220-535015 Sewer 1,353.66$ 2,650.00$ 2,650.00$ 2,160.00$
Utilities 101,568.89$ 104,350.00$ 104,350.00$ 107,710.00$
Repairs & Maintenance
21-220-540010 Building & Grounds Maint.10,401.27$ 15,500.00$ 15,500.00$ 15,000.00$
21-220-541020 Veh Maintenance 11,947.73$ 8,000.00$ 8,000.00$ 9,000.00$
21-220-545010 Software License/maint -$ -$ 160.00$ -$
21-220-546010 Clothing Expense 513.75$ 500.00$ 500.00$ 550.00$
21-220-547010 Equipment Maintenance 17,335.43$ 27,500.00$ 27,500.00$ 25,000.00$
21-220-547020 Maintenance Agreements -$ 2,850.00$ 2,690.00$ 400.00$
Repairs & Maintenance 40,198.18$ 54,350.00$ 54,350.00$ 49,950.00$
Capital Purchases
21-220-572010 Purchase Of Vehicles -$ 11,620.00$ 10,425.00$ -$
21-220-572020 Purchase Of Equipment 18,418.52$ 9,500.00$ 10,695.00$ 30,000.00$
21-220-572030 Parks St Equip -$ -$ -$ -$
21-220-573030 Purch/improv Land/buildin 2,534.75$ -$ -$ 20,000.00$
Capital Purchases 20,953.27$ 21,120.00$ 21,120.00$ 50,000.00$
Revenue Total -$ -$ -$ -$
Expense Total 565,601.20$ 499,487.00$ 561,672.89$ 535,762.27$
Grand Total (565,601.20)$ (499,487.00)$ (561,672.89)$ (535,762.27)$
220 Ice Arena 565,601.20$ 499,487.00$ 561,672.89$ 535,762.27$
230 Golf Course
Personnel Services
21-230-501020 Salaries 275,298.79$ 292,052.00$ 292,052.00$ 298,352.02$
21-230-501040 Part-time (w\benefits)12,397.16$ 20,686.00$ 20,686.00$ 20,685.60$
21-230-501060 Seasonal Salaries 33,742.87$ 39,130.00$ 39,130.00$ 39,130.00$
21-230-501065 Season Sal - Maint 24,140.81$ 25,800.00$ 25,800.00$ 26,300.00$
21-230-501090 Overtime 5,695.32$ 7,500.00$ 7,500.00$ 7,500.00$
21-230-501095 Overtime Straight Pay -$ -$ -$ -$
21-230-502010 Social Security 26,156.83$ 29,465.00$ 29,465.00$ 29,985.52$
21-230-502020 Group Health Insurance 49,357.27$ 48,196.00$ 48,196.00$ 55,169.11$
21-230-502030 Retirement 51,453.40$ 55,853.00$ 55,853.00$ 50,597.54$
21-230-502040 Workers Compensation 5,422.00$ 3,537.00$ 3,537.00$ 2,005.99$
21-230-502050 Life Insurance 466.82$ 529.00$ 529.00$ 541.50$
21-230-502060 Long Term Disability 767.83$ 850.00$ 850.00$ 889.60$
398
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
21-230-502070 Employee Assistance Prgm 178.82$ 192.00$ 192.00$ 203.67$
21-230-503020 Unemployment Compensation 4,160.00$ 6,400.00$ 6,400.00$ 500.00$
Personnel Services 489,237.92$ 530,190.00$ 530,190.00$ 531,860.55$
Materials & Supplies
21-230-511010 Advertising 7,762.06$ 5,000.00$ 4,325.00$ 4,000.00$
21-230-512010 Printing -$ -$ 675.00$ 1,000.00$
21-230-512020 Copies -$ -$ -$ -$
21-230-514010 Gas 12,279.53$ 15,200.00$ 15,200.00$ 15,200.00$
21-230-514020 Chemicals 54,808.15$ 55,000.00$ 56,109.58$ 56,000.00$
21-230-514030 Small Tools -$ 400.00$ 400.00$ 400.00$
21-230-514045 Concession Food 21,112.35$ 22,500.00$ 22,303.70$ 23,500.00$
21-230-514050 Concession Oper Supplies 908.80$ 500.00$ 696.30$ 600.00$
21-230-515050 Recreation Supplies 470.46$ 2,000.00$ 2,000.00$ 1,200.00$
21-230-517010 Operational Supplies 15,755.63$ 10,500.00$ 10,500.00$ 11,750.00$
21-230-517015 Merchandise for Resale 25,758.38$ 35,000.00$ 35,000.00$ 30,000.00$
Materials & Supplies 138,855.36$ 146,100.00$ 147,209.58$ 143,650.00$
Contractual Services
21-230-520010 Mileage Expense 467.94$ 200.00$ 404.01$ 500.00$
21-230-520030 Dues And Publications 2,888.29$ 1,750.00$ 1,544.72$ 325.00$
21-230-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
21-230-520070 Training And Education 678.20$ 3,340.00$ 3,496.75$ 3,340.00$
21-230-522020 Professional Services -$ 250.00$ 94.52$ 250.00$
21-230-523010 Equipment Rent/lease 2,770.00$ 2,500.00$ 2,500.00$ 2,500.00$
21-230-529010 Special Events -$ -$ -$ -$
Contractual Services 6,804.43$ 8,040.00$ 8,040.00$ 6,915.00$
Utilities
21-230-531010 Electricity 16,713.78$ 18,000.00$ 18,000.00$ 18,000.00$
21-230-533010 Natural Gas 1,864.68$ 2,250.00$ 2,250.00$ 2,100.00$
21-230-534010 Telephone 791.03$ 850.00$ 850.00$ 850.00$
21-230-534020 Security 657.48$ 700.00$ 700.00$ 700.00$
21-230-535010 Water 2,071.97$ 1,750.00$ 1,750.00$ 1,850.00$
21-230-535015 Sewer 920.73$ 950.00$ 950.00$ 975.00$
Utilities 23,019.67$ 24,500.00$ 24,500.00$ 24,475.00$
Repairs & Maintenance
21-230-540010 Building & Grounds Maint.17,734.87$ 23,500.00$ 23,500.00$ 23,500.00$
21-230-541020 Veh Maintenance 7,722.46$ 6,000.00$ 8,699.62$ 7,000.00$
21-230-542020 Prk Lot Maintenance -$ 750.00$ 750.00$ 750.00$
21-230-545010 Software License/maint -$ -$ -$ -$
21-230-546010 Clothing Expense 2,879.64$ 4,300.00$ 4,300.00$ 3,800.00$
21-230-547010 Equipment Maintenance 9,966.16$ 13,000.00$ 10,913.75$ 12,500.00$
21-230-547020 Maintenance Agreements 1,387.00$ 2,850.00$ 2,850.00$ 2,275.00$
Repairs & Maintenance 39,690.13$ 50,400.00$ 51,013.37$ 49,825.00$
Capital Purchases
21-230-572010 Purchase Of Vehicles 20,468.75$ 15,000.00$ 15,000.00$ 24,000.00$
21-230-572020 Purchase Of Equipment -$ -$ -$ 7,500.00$
21-230-572030 Parks St Equip 75,935.20$ 47,000.00$ 47,000.00$ 38,000.00$
21-230-573030 Purch/improv Land/buildin -$ -$ -$ -$
Capital Purchases 96,403.95$ 62,000.00$ 62,000.00$ 69,500.00$
Revenue Total -$ -$ -$ -$
Expense Total 794,011.46$ 821,230.00$ 822,952.95$ 826,225.55$
Grand Total (794,011.46)$ (821,230.00)$ (822,952.95)$ (826,225.55)$
399
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
230 Golf Course 794,011.46$ 821,230.00$ 822,952.95$ 826,225.55$
235 Club House
Materials & Supplies
21-235-517015 Merchandise for Resale -$ -$ -$ -$
Materials & Supplies -$ -$ -$ -$
Utilities
21-235-534020 Security -$ -$ -$ -$
Utilities -$ -$ -$ -$
Revenue Total -$ -$ -$ -$
Expense Total -$ -$ -$ -$
Grand Total -$ -$ -$ -$
235 Club House -$ -$ -$ -$
240 Memorial Pool
Personnel Services
21-240-501020 Salaries 32,345.17$ 17,078.00$ 34,007.29$ 18,104.14$
21-240-501040 Part-time (w\benefits)-$ -$ -$ -$
21-240-501060 Seasonal Salaries 116,672.73$ 108,430.00$ 114,678.83$ 114,655.00$
21-240-501065 Season Sal - Maint 1,163.25$ -$ 1,199.70$ -$
21-240-501090 Overtime 2,160.27$ -$ 1,097.01$ -$
21-240-501095 Overtime Straight Pay 40.72$ -$ -$ -$
21-240-502010 Social Security 11,432.18$ 9,601.00$ 11,344.42$ 10,156.07$
21-240-502020 Group Health Insurance 5,957.20$ 4,388.00$ 6,705.13$ 3,350.97$
21-240-502030 Retirement 6,246.69$ 3,006.00$ 6,178.46$ 2,803.57$
21-240-502040 Workers Compensation 26.00$ 17.00$ 17.00$ 1,030.99$
21-240-502050 Life Insurance 45.99$ 29.00$ 58.02$ 30.16$
21-240-502060 Long Term Disability 75.82$ 48.00$ 96.36$ 50.02$
21-240-502070 Employee Assistance Prgm 9.04$ 10.00$ 10.00$ 10.18$
21-240-503020 Unemployment Compensation -$ -$ -$ -$
Personnel Services 176,175.06$ 142,607.00$ 175,392.22$ 150,191.10$
Materials & Supplies
21-240-511010 Advertising 1,213.15$ 1,750.00$ 1,410.00$ 660.00$
21-240-512010 Printing 385.28$ 300.00$ 640.00$ 640.00$
21-240-514020 Chemicals 27,857.46$ 35,000.00$ 33,890.42$ 35,000.00$
21-240-514045 Concession Food 23,480.88$ 20,000.00$ 20,000.00$ 22,000.00$
21-240-514050 Concession Oper Supplies 336.52$ 500.00$ 500.00$ 500.00$
21-240-515050 Recreation Supplies 2,000.00$ 1,500.00$ 1,500.00$ 1,750.00$
21-240-517010 Operational Supplies 6,088.84$ 7,300.00$ 6,983.00$ 7,000.00$
21-240-517015 Merchandise for Resale 2,208.62$ 250.00$ 487.00$ 2,250.00$
Materials & Supplies 63,570.75$ 66,600.00$ 65,410.42$ 69,800.00$
Contractual Services
21-240-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
21-240-520070 Training And Education 5,388.11$ 6,000.00$ 6,000.00$ 6,000.00$
Contractual Services 5,388.11$ 6,000.00$ 6,000.00$ 6,000.00$
Utilities
21-240-531010 Electricity 19,314.58$ 20,000.00$ 20,000.00$ 21,000.00$
21-240-534010 Telephone 1,438.50$ 1,500.00$ 1,500.00$ 1,500.00$
21-240-534020 Security 543.12$ 600.00$ 600.00$ 1,370.00$
21-240-535010 Water 12,059.03$ 15,000.00$ 15,000.00$ 14,000.00$
21-240-535015 Sewer 3,475.96$ 5,830.00$ 5,830.00$ 4,400.00$
Utilities 36,831.19$ 42,930.00$ 42,930.00$ 42,270.00$
400
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
Repairs & Maintenance
21-240-540010 Building & Grounds Maint. 11,102.91$ 15,000.00$ 17,162.00$ 13,000.00$
21-240-545010 Software License/maint -$ -$ 80.00$ -$
21-240-547010 Equipment Maintenance 1,139.96$ 8,000.00$ 5,692.07$ 5,000.00$
21-240-547020 Maintenance Agreements -$ 200.00$ 345.93$ 375.00$
Repairs & Maintenance 12,242.87$ 23,200.00$ 23,280.00$ 18,375.00$
Capital Purchases
21-240-572020 Purchase Of Equipment 10,333.93$ 9,800.00$ 9,800.00$ 14,362.00$
21-240-572030 Parks St Equip -$ -$ -$ -$
21-240-573030 Purch/improv Land/buildin -$ -$ -$ 25,000.00$
Capital Purchases 10,333.93$ 9,800.00$ 9,800.00$ 39,362.00$
Revenue Total -$ -$ -$ -$
Expense Total 304,541.91$ 291,137.00$ 322,812.64$ 325,998.10$
Grand Total (304,541.91)$ (291,137.00)$ (322,812.64)$ (325,998.10)$
240 Memorial Pool 304,541.91$ 291,137.00$ 322,812.64$ 325,998.10$
250 Ellis Porter Pool
Personnel Services
21-250-501020 Salaries 21,756.87$ 17,078.00$ 17,109.96$ 18,104.14$
21-250-501040 Part-time (w\benefits) -$ -$ -$ -$
21-250-501060 Seasonal Salaries 72,313.29$ 68,320.00$ 73,125.71$ 71,530.00$
21-250-501065 Season Sal - Maint 622.43$ -$ 652.45$ -$
21-250-501090 Overtime 894.69$ -$ -$ -$
21-250-501095 Overtime Straight Pay -$ -$ -$ -$
21-250-502010 Social Security 7,136.54$ 6,533.00$ 6,858.01$ 6,857.01$
21-250-502020 Group Health Insurance 4,194.04$ 4,388.00$ 4,388.00$ 3,350.97$
21-250-502030 Retirement 4,049.34$ 3,006.00$ 3,006.00$ 2,803.57$
21-250-502040 Workers Compensation 26.00$ 17.00$ 17.00$ 379.00$
21-250-502050 Life Insurance 32.36$ 29.00$ 29.00$ 30.16$
21-250-502060 Long Term Disability 53.82$ 48.00$ 48.00$ 50.02$
21-250-502070 Employee Assistance Prgm 9.04$ 10.00$ 10.00$ 10.18$
21-250-503020 Unemployment Compensation -$ -$ -$ -$
Personnel Services 111,088.42$ 99,429.00$ 105,244.13$ 103,115.05$
Materials & Supplies
21-250-511010 Advertising 714.35$ 1,000.00$ 660.00$ 660.00$
21-250-512010 Printing 325.29$ 300.00$ 640.00$ 640.00$
21-250-514020 Chemicals 21,670.34$ 25,000.00$ 23,796.28$ 25,000.00$
21-250-514045 Concession Food 9,815.66$ 7,200.00$ 8,403.72$ 9,500.00$
21-250-514050 Concession Oper Supplies 287.05$ 300.00$ 300.00$ 300.00$
21-250-515050 Recreation Supplies 1,992.08$ 1,750.00$ 1,750.00$ 2,000.00$
21-250-517010 Operational Supplies 4,466.31$ 6,300.00$ 6,101.00$ 6,000.00$
21-250-517015 Merchandise for Resale 541.44$ 150.00$ 269.00$ 1,000.00$
Materials & Supplies 39,812.52$ 42,000.00$ 41,920.00$ 45,100.00$
Contractual Services
21-250-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
21-250-520070 Training And Education 4,224.29$ 4,500.00$ 4,500.00$ 4,500.00$
21-250-529010 Special Events -$ -$ -$ -$
Contractual Services 4,224.29$ 4,500.00$ 4,500.00$ 4,500.00$
Utilities
21-250-531010 Electricity 4,956.79$ 5,000.00$ 5,000.00$ 5,200.00$
21-250-533010 Natural Gas -$ -$ -$ -$
401
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
21-250-534010 Telephone 686.48$ 900.00$ 900.00$ 750.00$
21-250-534020 Security 554.19$ 575.00$ 575.00$ 575.00$
21-250-535010 Water 946.73$ 7,500.00$ 7,500.00$ 7,500.00$
21-250-535015 Sewer 2,698.38$ 4,240.00$ 4,240.00$ 4,240.00$
Utilities 9,842.57$ 18,215.00$ 18,215.00$ 18,265.00$
Repairs & Maintenance
21-250-540010 Building & Grounds Maint.10,548.77$ 6,500.00$ 6,500.00$ 6,500.00$
21-250-545010 Software License/maint -$ -$ 80.00$ -$
21-250-547010 Equipment Maintenance 4,694.76$ 2,000.00$ 1,954.07$ 2,000.00$
21-250-547020 Maintenance Agreements -$ 200.00$ 245.93$ 275.00$
Repairs & Maintenance 15,243.53$ 8,700.00$ 8,780.00$ 8,775.00$
Capital Purchases
21-250-572020 Purchase Of Equipment 3,774.58$ 3,500.00$ 3,500.00$ 8,300.00$
21-250-572030 Parks St Equip -$ -$ -$ -$
21-250-573030 Purch/improv Land/buildin 4,200.00$ 4,000.00$ 4,000.00$ -$
Capital Purchases 7,974.58$ 7,500.00$ 7,500.00$ 8,300.00$
Revenue Total -$ -$ -$ -$
Expense Total 188,185.91$ 180,344.00$ 186,159.13$ 188,055.05$
Grand Total (188,185.91)$ (180,344.00)$ (186,159.13)$ (188,055.05)$
250 Ellis Porter Pool 188,185.91$ 180,344.00$ 186,159.13$ 188,055.05$
260 Parks Maintenance
Personnel Services
21-260-501020 Salaries 837,583.38$ 1,085,313.00$ 999,574.60$ 1,089,534.67$
21-260-501040 Part-time (w\benefits)17,459.00$ 18,025.00$ 17,965.45$ 16,230.24$
21-260-501060 Seasonal Salaries 933.30$ -$ -$ -$
21-260-501065 Season Sal - Maint 91,380.90$ 142,350.00$ 133,578.14$ 122,625.00$
21-260-501070 Stand-by Plan 2,972.00$ 3,000.00$ 3,000.00$ 2,990.00$
21-260-501090 Overtime 11,227.67$ 7,500.00$ 8,089.65$ 9,000.00$
21-260-501095 Overtime Straight Pay -$ 500.00$ 500.00$ -$
21-260-502010 Social Security 70,244.84$ 96,137.00$ 91,954.86$ 94,889.06$
21-260-502020 Group Health Insurance 149,300.64$ 230,129.00$ 211,612.17$ 214,486.92$
21-260-502030 Retirement 153,089.20$ 196,491.00$ 181,766.44$ 172,908.08$
21-260-502040 Workers Compensation 14,629.00$ 9,543.00$ 9,543.00$ 9,960.18$
21-260-502050 Life Insurance 1,374.50$ 1,826.00$ 1,630.50$ 1,879.82$
21-260-502060 Long Term Disability 2,265.76$ 2,995.00$ 2,668.50$ 3,084.24$
21-260-502070 Employee Assistance Prgm 602.76$ 648.00$ 648.00$ 687.40$
21-260-503020 Unemployment Compensation 1,100.05$ 3,500.00$ 2,525.64$ 1,590.00$
Personnel Services 1,354,163.00$ 1,797,957.00$ 1,665,056.95$ 1,739,865.61$
Materials & Supplies
21-260-512010 Printing -$ -$ -$ -$
21-260-512020 Copies -$ -$ -$ 350.00$
21-260-514010 Gas 108,643.47$ 130,000.00$ 130,000.00$ 130,000.00$
21-260-514030 Small Tools 6,460.12$ 7,000.00$ 7,000.00$ 7,000.00$
21-260-515030 Insect Control -$ -$ -$ -$
21-260-515060 Weed Control -$ -$ -$ -$
21-260-517010 Operational Supplies 36,559.43$ 40,000.00$ 40,000.00$ 40,000.00$
Materials & Supplies 151,663.02$ 177,000.00$ 177,000.00$ 177,350.00$
Contractual Services
21-260-520010 Mileage Expense -$ 100.00$ 100.00$ 100.00$
21-260-520030 Dues And Publications 2,375.91$ 2,500.00$ 2,500.00$ 2,500.00$
21-260-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
402
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
21-260-520070 Training And Education 7,581.64$ 10,050.00$ 9,350.00$ 10,050.00$
21-260-521040 Medical Claims/services 73.00$ -$ -$ -$
21-260-524010 Trash Collections 4,511.19$ 3,500.00$ 3,500.00$ 4,500.00$
Contractual Services 14,541.74$ 16,150.00$ 15,450.00$ 17,150.00$
Utilities
21-260-531010 Electricity 41,307.77$ 33,000.00$ 33,000.00$ 43,000.00$
21-260-533010 Natural Gas 9,398.86$ 7,000.00$ 9,500.00$ 9,000.00$
21-260-534010 Telephone 6,462.95$ 7,500.00$ 5,000.00$ 7,000.00$
21-260-534020 Security 901.41$ 750.00$ 750.00$ 900.00$
21-260-535010 Water 13,108.28$ 15,000.00$ 15,000.00$ 15,000.00$
21-260-535015 Sewer 4,271.13$ 3,710.00$ 3,710.00$ 4,300.00$
Utilities 75,450.40$ 66,960.00$ 66,960.00$ 79,200.00$
Repairs & Maintenance
21-260-540010 Building & Grounds Maint. 70,132.04$ 80,000.00$ 78,770.03$ 80,000.00$
21-260-540020 Tree & Landscape Maint 9,520.74$ 10,000.00$ 7,875.00$ 10,000.00$
21-260-540030 Non-parks Landscape 5,741.55$ 5,000.00$ 8,354.97$ 5,000.00$
21-260-541020 Veh Maintenance 44,123.37$ 45,000.00$ 45,000.00$ 47,500.00$
21-260-542020 Prk Lot Maintenance 11,887.73$ 8,000.00$ 8,000.00$ 9,000.00$
21-260-545010 Software License/maint -$ -$ -$ -$
21-260-546010 Clothing Expense 9,259.14$ 11,500.00$ 11,500.00$ 11,000.00$
21-260-547010 Equipment Maintenance 32,867.96$ 69,725.00$ 69,725.00$ 65,000.00$
21-260-547020 Maintenance Agreements -$ 275.00$ 275.00$ -$
Repairs & Maintenance 183,532.53$ 229,500.00$ 229,500.00$ 227,500.00$
Capital Purchases
21-260-572010 Purchase Of Vehicles 69,558.00$ 213,000.00$ 203,596.95$ 210,000.00$
21-260-572020 Purchase Of Equipment 10,544.46$ 4,000.00$ 4,000.00$ 11,250.00$
21-260-572030 Parks St Equip 25,246.73$ 125,600.00$ 129,003.05$ 96,000.00$
21-260-573030 Purch/improv Land/buildin 18,321.00$ -$ -$ 29,000.00$
Capital Purchases 123,670.19$ 342,600.00$ 336,600.00$ 346,250.00$
Revenue Total -$ -$ -$ -$
Expense Total 1,903,020.88$ 2,630,167.00$ 2,490,566.95$ 2,587,315.61$
Grand Total (1,903,020.88)$ (2,630,167.00)$ (2,490,566.95)$ (2,587,315.61)$
260 Parks Maintenance 1,903,020.88$ 2,630,167.00$ 2,490,566.95$ 2,587,315.61$
270 Recreations Programs
Personnel Services
21-270-501020 Salaries 424,712.30$ 305,308.00$ 333,200.74$ 300,265.30$
21-270-501040 Part-time (w\benefits)148.63$ -$ 46.54$ -$
21-270-501060 Seasonal Salaries 175,509.88$ 200,350.00$ 188,878.53$ 210,350.00$
21-270-501065 Season Sal - Maint 38,017.10$ 41,500.00$ 41,500.00$ 42,270.00$
21-270-501090 Overtime 5,344.78$ 4,500.00$ 2,458.92$ 5,000.00$
21-270-501095 Overtime Straight Pay -$ -$ -$ -$
21-270-502010 Social Security 47,464.23$ 42,202.00$ 42,202.00$ 42,678.23$
21-270-502020 Group Health Insurance 68,594.67$ 50,977.00$ 62,659.21$ 51,848.50$
21-270-502030 Retirement 77,475.22$ 54,526.00$ 58,923.15$ 47,499.59$
21-270-502040 Workers Compensation 1,360.00$ 888.00$ 888.00$ 2,541.16$
21-270-502050 Life Insurance 681.69$ 501.00$ 581.77$ 505.56$
21-270-502060 Long Term Disability 1,128.12$ 832.00$ 967.66$ 836.03$
21-270-502070 Employee Assistance Prgm 116.54$ 151.00$ 151.00$ 131.11$
21-270-503020 Unemployment Compensation 543.48$ 250.00$ 1,224.36$ 350.00$
Personnel Services 841,096.64$ 701,985.00$ 733,681.88$ 704,275.48$
Materials & Supplies
403
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
21-270-511010 Advertising 47,162.32$ 30,000.00$ 26,220.00$ 26,220.00$
21-270-511020 Postage 2,745.04$ 3,600.00$ 3,600.00$ 3,600.00$
21-270-512010 Printing 98.85$ 750.00$ 4,530.00$ 6,750.00$
21-270-512020 Copies 3,016.37$ 1,850.00$ 1,850.00$ 2,500.00$
21-270-513010 Office Supplies 1,861.63$ 4,250.00$ 4,250.00$ 3,500.00$
21-270-514045 Concession Food 30,874.25$ 22,500.00$ 30,500.00$ 32,000.00$
21-270-514050 Concession Oper Supplies 650.86$ 400.00$ 400.00$ 500.00$
21-270-515050 Recreation Supplies 80,916.09$ 87,500.00$ 86,555.21$ 87,500.00$
21-270-517010 Operational Supplies 7,505.61$ 8,000.00$ 8,944.79$ 14,350.00$
21-270-517015 Merchandise for Resale 3,620.00$ 5,000.00$ 4,000.00$ 5,000.00$
Materials & Supplies 178,451.02$ 163,850.00$ 170,850.00$ 181,920.00$
Contractual Services
21-270-520010 Mileage Expense 4,634.84$ 4,250.00$ 4,250.00$ 4,500.00$
21-270-520030 Dues And Publications 3,342.18$ 500.00$ 3,362.68$ 3,500.00$
21-270-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
21-270-520070 Training And Education 12,687.75$ 9,500.00$ 11,654.32$ 9,500.00$
21-270-521040 Medical Claims/services -$ -$ -$ -$
21-270-522020 Professional Services 20,892.75$ 18,000.00$ 20,407.00$ 18,000.00$
21-270-523010 Equipment Rent/lease 280.00$ 1,250.00$ 1,250.00$ 1,000.00$
21-270-523020 Building Lease 20,196.78$ 30,000.00$ 22,000.00$ 25,000.00$
21-270-529010 Special Events 20,320.57$ 20,000.00$ 20,000.00$ 22,000.00$
21-270-529080 Transportation 8,464.18$ 10,500.00$ 8,500.00$ 13,100.00$
Contractual Services 90,819.05$ 94,000.00$ 91,424.00$ 96,600.00$
Utilities
21-270-531010 Electricity 10,430.29$ 10,200.00$ 10,200.00$ 11,000.00$
21-270-531030 Ball Field Lighting 24,624.11$ 17,250.00$ 23,250.00$ 20,000.00$
21-270-533010 Natural Gas 7,443.75$ 7,000.00$ 7,000.00$ 7,000.00$
21-270-534010 Telephone 4,489.08$ 4,000.00$ 4,000.00$ 4,500.00$
21-270-534020 Security 761.45$ 500.00$ 500.00$ 775.00$
21-270-535010 Water 12,133.18$ 18,000.00$ 18,000.00$ 13,500.00$
21-270-535015 Sewer 3,284.60$ 2,650.00$ 2,650.00$ 3,400.00$
Utilities 63,166.46$ 59,600.00$ 65,600.00$ 60,175.00$
Repairs & Maintenance
21-270-540010 Building & Grounds Maint.7,172.73$ 10,000.00$ 10,000.00$ 10,000.00$
21-270-540050 Ballfield Repairs 39,946.02$ 59,502.00$ 59,502.00$ 50,000.00$
21-270-545010 Software License/maint -$ -$ -$ -$
21-270-547010 Equipment Maintenance 187.17$ 1,500.00$ 1,500.00$ 750.00$
21-270-547020 Maintenance Agreements -$ 4,750.00$ 4,750.00$ 2,450.00$
Repairs & Maintenance 47,305.92$ 75,752.00$ 75,752.00$ 63,200.00$
Capital Purchases
21-270-572010 Purchase Of Vehicles -$ -$ -$ -$
21-270-572020 Purchase Of Equipment 26,864.67$ 14,470.00$ 14,470.00$ 4,000.00$
21-270-572030 Parks St Equip 4,995.00$ -$ -$ 55,000.00$
21-270-573030 Purch/improv Land/buildin 10,000.00$ 5,000.00$ 5,000.00$ 3,750.00$
Capital Purchases 41,859.67$ 19,470.00$ 19,470.00$ 62,750.00$
Revenue Total -$ -$ -$ -$
Expense Total 1,262,698.76$ 1,114,657.00$ 1,156,777.88$ 1,168,920.48$
Grand Total (1,262,698.76)$ (1,114,657.00)$ (1,156,777.88)$ (1,168,920.48)$
270 Recreations Programs 1,262,698.76$ 1,114,657.00$ 1,156,777.88$ 1,168,920.48$
280 Multipurpose Bldg
Personnel Services
404
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
21-280-501020 Salaries -$ -$ -$ 10,377.78$
21-280-501040 Part-time (w\benefits)-$ -$ -$ -$
21-280-501060 Seasonal Salaries -$ -$ -$ 32,025.00$
21-280-501065 Season Sal - Maint -$ -$ -$ 14,854.79$
21-280-501090 Overtime -$ -$ -$ -$
21-280-501095 Overtime Straight Pay -$ -$ -$ -$
21-280-502010 Social Security -$ -$ -$ 4,380.20$
21-280-502020 Group Health Insurance -$ -$ -$ 2,145.47$
21-280-502030 Retirement -$ -$ -$ 1,611.25$
21-280-502040 Workers Compensation -$ -$ -$ -$
21-280-502050 Life Insurance -$ -$ -$ 17.34$
21-280-502060 Long Term Disability -$ -$ -$ 28.80$
21-280-502070 Employee Assistance Prgm -$ -$ -$ 5.09$
21-280-503020 Unemployment Compensation -$ -$ -$ -$
Personnel Services -$ -$ -$ 65,445.72$
Materials & Supplies
21-280-511010 Advertising -$ -$ -$ 375.00$
21-280-511020 Postage -$ -$ -$ 125.00$
21-280-512010 Printing -$ -$ -$ 125.00$
21-280-512020 Copies -$ -$ -$ 190.00$
21-280-513010 Office Supplies -$ -$ -$ 500.00$
21-280-514045 Concession Food -$ -$ -$ 1,250.00$
21-280-514050 Concession Oper Supplies -$ -$ -$ 250.00$
21-280-515050 Recreation Supplies -$ -$ -$ 2,500.00$
21-280-517010 Operational Supplies -$ -$ -$ 2,500.00$
21-280-517015 Merchandise for Resale -$ -$ -$ 500.00$
Materials & Supplies -$ -$ -$ 8,315.00$
Contractual Services
21-280-520010 Mileage Expense -$ -$ -$ -$
21-280-520030 Dues and Publications -$ -$ -$ -$
21-280-520070 Training and Education -$ -$ -$ 750.00$
21-280-522020 Professional Services -$ -$ -$ 6,250.00$
21-280-523010 Equipment Rent/lease -$ -$ -$ 625.00$
21-280-529010 Special Events -$ -$ -$ 500.00$
Contractual Services -$ -$ -$ 8,125.00$
Utilities
21-280-531010 Electricity -$ -$ -$ 9,100.00$
21-280-533010 Natural Gas -$ -$ -$ 8,660.00$
21-280-534010 Telephone -$ -$ -$ 375.00$
21-280-534020 Security -$ -$ -$ 125.00$
21-280-535010 Water -$ -$ -$ 565.00$
21-280-535015 Sewer -$ -$ -$ 565.00$
Utilities -$ -$ -$ 19,390.00$
Repairs & Maintenance
21-280-540010 Building & Grounds Maint.-$ -$ -$ 625.00$
21-280-545010 Software License/maint -$ -$ -$ -$
21-280-547010 Equipment Maintenance -$ -$ -$ 1,500.00$
21-280-547020 Maintenance Agreements -$ -$ -$ -$
Repairs & Maintenance -$ -$ -$ 2,125.00$
Capital Purchases
21-280-572020 Purchase of Equipment -$ -$ -$ 1,500.00$
21-280-573030 Purch/improv Land/buildin -$ -$ -$ 60,000.00$
405
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
Capital Purchases -$ -$ -$ 61,500.00$
Revenue Total -$ -$ -$ -$
Expense Total -$ -$ -$ 164,900.72$
Grand Total -$ -$ -$ (164,900.72)$
280 Multipurpose Bldg -$ -$ -$ 164,900.72$
700 Transfers & Subsidies
Transfers Out
21-700-590050 Transfer To Tif Fund 757.78$ 2,000.00$ 2,000.00$ 8,300.00$
Transfers Out 757.78$ 2,000.00$ 2,000.00$ 8,300.00$
Revenue Total -$ -$ -$ -$
Expense Total 757.78$ 2,000.00$ 2,000.00$ 8,300.00$
Grand Total (757.78)$ (2,000.00)$ (2,000.00)$ (8,300.00)$
700 Transfers & Subsidies 757.78$ 2,000.00$ 2,000.00$ 8,300.00$
990 Capital Projects
Personnel Services
21-990-501020 Salaries -$ -$ -$ -$
21-990-501040 Part-time (w\benefits)-$ -$ -$ -$
21-990-501060 Seasonal Salaries -$ -$ -$ -$
21-990-501090 Overtime -$ -$ -$ -$
21-990-501095 Overtime Straight Pay -$ -$ -$ -$
21-990-502010 Social Security -$ -$ -$ -$
21-990-502020 Group Health Insurance -$ -$ -$ -$
21-990-502030 Retirement -$ -$ -$ -$
21-990-502040 Workers Compensation -$ -$ -$ -$
21-990-502050 Life Insurance -$ -$ -$ -$
21-990-502060 Long Term Disability -$ -$ -$ -$
21-990-502070 Employee Assistance Prgm -$ -$ -$ -$
21-990-503020 Unemployment Compensation -$ -$ -$ -$
Personnel Services -$ -$ -$ -$
Materials & Supplies
21-990-511010 Advertising -$ -$ -$ -$
21-990-511020 Postage -$ -$ -$ -$
21-990-512010 Printing -$ -$ -$ -$
21-990-512020 Copies -$ -$ -$ -$
21-990-513010 Office Supplies -$ -$ -$ -$
21-990-517010 Operational Supplies -$ -$ -$ -$
21-990-517015 Merchandise for Resale -$ -$ -$ -$
Materials & Supplies -$ -$ -$ -$
Contractual Services
21-990-520010 Mileage Expense -$ -$ -$ -$
21-990-520030 Dues And Publications -$ -$ -$ -$
21-990-520040 Employee Appreciation -$ -$ -$ -$
21-990-520050 INACTIVE - Mtgs & Conferences -$ -$ -$ -$
21-990-520070 Training And Education -$ -$ -$ -$
21-990-521010 General Insurance -$ -$ -$ -$
21-990-521020 Insurance Deductible -$ -$ -$ -$
21-990-521030 Self Ins Prop & Casualty -$ -$ -$ -$
21-990-521040 Medical Claims/services -$ -$ -$ -$
21-990-521070 Prov For Unsettled Claims -$ -$ -$ -$
21-990-522010 Audit -$ -$ -$ -$
21-990-522020 Professional Services -$ -$ -$ -$
406
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
21-990-523010 Equipment Rent/lease -$ -$ -$ -$
21-990-523020 Building Lease -$ -$ -$ -$
21-990-526010 Creditcard Chg Fee -$ -$ -$ -$
21-990-526020 Admin Chgs For Serv -$ -$ -$ -$
21-990-526030 Assessment Charge -$ -$ -$ -$
Contractual Services -$ -$ -$ -$
Utilities
21-990-534010 Telephone -$ -$ -$ -$
21-990-534020 Security -$ -$ -$ -$
21-990-535015 Sewer -$ -$ -$ -$
Utilities -$ -$ -$ -$
Repairs & Maintenance
21-990-547010 Equipment Maintenance -$ -$ -$ -$
21-990-547020 Maintenance Agreements -$ -$ -$ -$
Repairs & Maintenance -$ -$ -$ -$
Capital Purchases
21-990-570010 Maint Vehicles -$ -$ -$ -$
21-990-570020 Maint Equipment -$ -$ -$ -$
21-990-570030 Stationary Eq/infrastruct 147,004.47$ 50,000.00$ 50,000.00$ 150,000.00$
21-990-572020 Purchase Of Equipment -$ -$ -$ -$
21-990-572030 Parks St Equip -$ -$ -$ -$
21-990-573030 Purch/improv Land/buildin -$ -$ -$ -$
Capital Purchases 147,004.47$ 50,000.00$ 50,000.00$ 150,000.00$
Capital Projects
21-990-574001 Oak Hills Improvements 8,736.10$ -$ 1,263.90$ 2,279.31$
21-990-574003 Greenway Development 9,877.25$ -$ 8,769.58$ -$
21-990-574005 Riverfront Park Develop.-$ -$ -$ -$
21-990-574011 Ice Arena Imprs -$ -$ -$ -$
21-990-574018 Riverfront Park -$ -$ -$ -$
21-990-574019 N Jeff City Park Development -$ -$ 10,000.00$ -$
21-990-574026 Small Parks Projects -$ -$ 53,757.48$ -$
21-990-574027 Parks Facilities Rehab 13,496.76$ -$ 53,428.29$ -$
21-990-574028 Athletic Fields Impr 10,045.30$ -$ 27,210.58$ -$
21-990-574037 Ice Arena Improvements 3,896.76$ -$ 11,716.58$ -$
21-990-574039 Playgrounds & Lighting 24,173.04$ -$ 153,783.21$ -$
21-990-574040 Road & Parking Imprs -$ -$ 14,463.28$ -$
21-990-574046 Ep Pool Rehab -$ -$ 600,000.00$ -$
21-990-574047 Tennis Ct Impr -$ -$ 61,516.50$ -$
21-990-574048 Riverfront/Greenway -$ -$ 155,960.00$ -$
21-990-574049 Cent. East End/MSP 1,020.00$ -$ -$ -$
21-990-574051 Ep Greenway Extension -$ -$ -$ -$
21-990-574052 Multipurpose Building -$ 300,000.00$ -$ 300,000.00$
21-990-574056 McKay Area Greenway 100,000.00$ -$ -$ -$
21-990-574057 W.Edgewood Ped/Bike Bridge 5,654.92$ -$ 21,345.08$ -$
21-990-574058 Tennis Partnership -$ -$ 90,000.00$ 210,000.00$
Capital Projects 176,900.13$ 300,000.00$ 1,263,214.48$ 512,279.31$
Revenue Total -$ -$ -$ -$
Expense Total 323,904.60$ 350,000.00$ 1,313,214.48$ 662,279.31$
Grand Total (323,904.60)$ (350,000.00)$ (1,313,214.48)$ (662,279.31)$
990 Capital Projects 323,904.60$ 350,000.00$ 1,313,214.48$ 662,279.31$
Expense 6,029,964.52$ 6,689,597.00$ 7,653,424.85$ 7,318,759.93$
407
Account Number Description 2014 Actual 2015 Adopted
Budget
2015 Projected 2016 Adopted
Budget
Revenue Total 7,031,509.22$ 6,689,597.00$ 7,653,424.85$ 7,318,759.93$
Expense Total 6,029,964.52$ 6,689,597.00$ 7,653,424.85$ 7,318,759.93$
408
JC Veterans Plaza Trust Fund
Overview
The JC Veterans Plaza Trust Fund is restricted and will only be used for the purchase,engraving
and placement of commemorative bricks,to defray construction costs,for the purchase and
installation of plaza enhancements such as bronze memorial plaques,benches,etc.),and for
the maintenance and repair of the plaza.
409
Fund Balance Schedule
Beginning Fund Balance $122 , 623 124,932 125,332
Revenues:
Contributions/Donations $ 400
Interest Income 2,244 2,400 2,000
Total Revenue $ 2,644 2 , 400 2 , 000
Expenditures:
Operating Expenditures
Repairs Maintenance $ 235 1 , 800 1 , 800
Capital Purchases 100 200 200
Total Expenditures $ 335 2 , 000 2 , 000
Net Change in Fund Balance $ 2,309 400
Ending Fund Balance $124 , 932 125 , 332 125 , 332
FY14
Actual
FY15
Adopted
Budget
FY16
Adopted
Budget
A review of the revenue,expenditures,and fund balance activity from FY14 to FY16 reveals all
activity has remained fairly constant.
The JC Veterans Plaza Trust Fund is mainly supported by interest income earned on the fund
balance along with any donations received.
410
Account Number Description 2014 Actual 2015 Adopted
Budget
2016 Adopted
Budget
22 JC Vet Plaza Trust Fund
100 Revenue
Contributions/Donations
22-100-485200 Vet Plaza Contributions (400.00)$ -$ -$
Contributions/Donations 400.00$ -$ -$
Interest Income
22-100-470010 Interest (2,244.47)$ (2,400.00)$ (2,000.00)$
22-100-470051 Unrealized Gains/losses -$ -$ -$
Interest Income 2,244.47$ 2,400.00$ 2,000.00$
Carry Over Surplus
22-100-495995 Transfer From(to) Surplus -$ 400.00$ -$
Carry Over Surplus -$ (400.00)$ -$
Revenue 2,644.47$ 2,000.00$ 2,000.00$
820 JC Vet Plaza Trust Fund
Repairs & Maintenance
22-820-540040 Vet Plaza Maint & Rep 235.00$ 1,800.00$ 1,800.00$
Repairs & Maintenance 235.00$ 1,800.00$ 1,800.00$
Capital Purchases
22-820-573040 Jc Vet Plaza Brick Proj 100.00$ 200.00$ 200.00$
Capital Purchases 100.00$ 200.00$ 200.00$
Expense 335.00$ 2,000.00$ 2,000.00$
Revenue Total 2,644.47$ 2,000.00$ 2,000.00$
Expense Total 335.00$ 2,000.00$ 2,000.00$
22 JC Vet Plaza Trust Fund 2,309.47$ -$ -$
411
Police Training Fund
Overview
The Police Training Fund receives proceeds from a special 2 Municipal Court fee authorized in
Chapter 20 of the City Code.The fee is levied to provide training funds for Police Officers.The
Police Training Fund also receives funds from the Police Officers Standards and Training Board.
Fund Balance Schedule
Beginning Fund Balance $ 105,108 70,089 19,589
Revenues:
Fines Forfeitures $ 18,196 10,000 10,000
Interest Income 1,481 1,500 800
Total Revenue $ 19,677 11,500 10,800
Expenditures:
Operating Expenditures
Contractual Services $ 54,696 62,000 12,000
Total Expenditures $ 54,696 62,000 12,000
Net Change in Fund Balance $ (35,020)50,500)1,200)
Ending Fund Balance $70 , 089 19,589 18,389
FY14
Actual
FY15
Adopted
Budget
FY16
Adopted
Budget
A review of the revenue,expenditures,and Police Officer Training Fund balance activity shows
a small amount of money has been transferred from the Police Training Fund balance to fund
the planned expenditures for FY16.This will result in a lower fund balance for the Police
Training Fund,which in will result in lower interest income.
The City will be using the funds from the Police Training Fund as long as funds are available.
When the funds are exhausted,the City will revert back to using money from the General Fund
to provide the required Police Officer training.
412
Account Number Description 2014 Actual 2015 Adopted
Budget
2016 Adopted
Budget
23 Police Training Fund
100 Revenue
Intergovernmental
23-100-430020 State Grants -$ -$ -$
Intergovernmental -$ -$ -$
Fines & Forfeitures
23-100-460005 Peace Officers Standards & Trn (5,923.93)$ -$ -$
23-100-460010 Court Cost (12,272.18)$ (10,000.00)$ (10,000.00)$
Fines & Forfeitures 18,196.11$ 10,000.00$ 10,000.00$
Interest Income
23-100-470010 Interest (1,480.51)$ (1,500.00)$ (800.00)$
23-100-470051 Unrealized Gains/losses -$ -$ -$
Interest Income 1,480.51$ 1,500.00$ 800.00$
Carry Over Surplus
23-100-495995 Transfer From(to) Surplus -$ (50,500.00)$ (1,200.00)$
Carry Over Surplus -$ 50,500.00$ 1,200.00$
Revenue 19,676.62$ 62,000.00$ 12,000.00$
830 Police Training
Contractual Services
23-830-525040 Police Training 54,696.37$ 62,000.00$ 12,000.00$
23-830-525045 Peace Officers Standards & Trn -$ -$ -$
Contractual Services 54,696.37$ 62,000.00$ 12,000.00$
Expense 54,696.37$ 62,000.00$ 12,000.00$
Revenue Total 19,676.62$ 62,000.00$ 12,000.00$
Expense Total 54,696.37$ 62,000.00$ 12,000.00$
23 Police Training Fund (35,019.75)$ -$ -$
413
Lodging Tax Fund
Overview
The Lodging Tax Fund accounts for the proceeds from a three percent Lodging Tax used to
promote tourism with an additional four percent that is to go towards a Conference Center.The
additional four percent was approved by a vote of the people in FY12 and the funds are
transferred to the Jefferson City Convention and Visitors Bureau.
The City withholds two percent of the lodging tax remittances received from the hotels as a
processing fee.
Fund Balance Schedule
Beginning Fund Balance $ 40,639 35,621 35,621
Revenues:
Lodging Tax $ 1,149,507 1,100,000 1,100,000
Interest Income 1,800 2,100 1,800
Total Revenue $ 1,151,307 1,102,100 1,101,800
Expenditures:
Operating Expenditures
Transfers Out $ 1,156,325 1,102,100 1,101,800
Total Expenditures $ 1,156,325 1,102,100 1,101,800
Net Change in Fund Balance $ (5,018)
Ending Fund Balance $ 35,621 35,621 35,621
FY14
Actual
FY15
Adopted
Budget
FY16
Adopted
Budget
A review of the revenue,expenditures,and fund balance activity from FY14 to FY16 reveals all
activity has remained constant.The Lodging Tax Fund is set up as a pass through account.The
remittances made by the hotels doing business in the City are deposited into the Lodging Tax
Fund.On a monthly basis the amount of the remittances received less the processing fee are
transferred out of the Lodging Tax Fund to the Jefferson City Convention and Visitors Bureau.
414
Account Number Description 2014 Actual 2015 Adopted
Budget
2016 Adopted
Budget
24 Lodging Tax Fund
100 Revenue
Lodging Tax
24-100-402040 Hotel/motel Tax-current (1,149,506.88)$ (1,100,000.00)$ (1,100,000.00)$
24-100-402042 Hotel/motel Tax-delinquent -$ -$ -$
24-100-402045 Hotel/motel Penalty -$ -$ -$
Lodging Tax 1,149,506.88$ 1,100,000.00$ 1,100,000.00$
Interest Income
24-100-470010 Interest (1,799.79)$ (2,100.00)$ (1,800.00)$
24-100-470051 Unrealized Gains/losses -$ -$ -$
Interest Income 1,799.79$ 2,100.00$ 1,800.00$
Carry Over Surplus
24-100-495995 Transfer From(to) Surplus -$ -$ -$
Carry Over Surplus -$ -$ -$
Revenue 1,151,306.67$ 1,102,100.00$ 1,101,800.00$
840 Lodging Tax Expense
Materials & Supplies
24-840-511010 Advertising -$ -$ -$
Materials & Supplies -$ -$ -$
Transfers Out
24-840-590030 Sub/transf To Gen. Fund 23,121.88$ 24,100.00$ 23,800.00$
24-840-590040 Transfer To Conv & Vistor 485,658.39$ 462,000.00$ 462,000.00$
24-840-590085 Trnf To Conf Ctr 647,544.54$ 616,000.00$ 616,000.00$
Transfers Out 1,156,324.81$ 1,102,100.00$ 1,101,800.00$
Expense 1,156,324.81$ 1,102,100.00$ 1,101,800.00$
Revenue Total 1,151,306.67$ 1,102,100.00$ 1,101,800.00$
Expense Total 1,156,324.81$ 1,102,100.00$ 1,101,800.00$
24 Lodging Tax Fund (5,018.14)$ -$ -$
415
City Hall Art Trust Fund
Overview
The City Hall Art Trust Fund is funded through the sale of prints of a City Hall Mural by Sidney
Larson.Funds are used to provide art works within the building.In addition,the City Hall Art
Trust Fund is used to account for the purchase and sale of the Jefferson City Police Department
History Book and other books on Jefferson City local history.
Fund Balance Schedule
Beginning Fund Balance $ 27,192 27,730 28,230
Revenues:
Contributions/Donations $ 43
Interest Income 474 500 450
Total Revenue $ 517 500 450
Expenditures:
Operating Expenditures
Other Operating Expenses $ (21)
Total Expenditures $ (21)
Net Change in Fund Balance $ 538 500 450
Ending Fund Balance $ 27,730 28,230 28,680
FY14
Actual
FY15
Adopted
Budget
FY16
Adopted
Budget
A review of the revenue,expenditures,and fund balance activity from FY14 to FY16 reveals all
activity has remained fairly constant.
The City Hall Trust Art Fund is supported by interest income earned on the fund balance along
with any donations received.
416
Account Number Description 2014 Actual 2015 Adopted
Budget
2016 Adopted
Budget
25 City Hall Trust Fund
100 Revenue
Intergovernmental
25-100-430020 State Grants -$ -$ -$
Intergovernmental -$ -$ -$
Contributions/Donations
25-100-480010 Citizen Participation (28.00)$ -$ -$
25-100-480060 History Donations/sales (15.00)$ -$ -$
Contributions/Donations 43.00$ -$ -$
Interest Income
25-100-470010 Interest (473.82)$ (500.00)$ (450.00)$
25-100-470051 Unrealized Gains/losses -$ -$ -$
Interest Income 473.82$ 500.00$ 450.00$
Carry Over Surplus
25-100-495995 Transfer From(to) Surplus -$ 500.00$ 450.00$
Carry Over Surplus -$ (500.00)$ (450.00)$
Revenue 516.82$ -$ -$
850 City Hall Art Expense
Other Operating Expenses
25-850-550061 City Hall Art Work -$ -$ -$
25-850-550062 Jcpd History Books (20.93)$ -$ -$
25-850-550063 Jc Historical Neighbor Bk -$ -$ -$
25-850-550064 Plat Maps Restoration -$ -$ -$
Other Operating Expenses (20.93)$ -$ -$
Expense (20.93)$ -$ -$
Revenue Total 516.82$ -$ -$
Expense Total (20.93)$ -$ -$
25 City Hall Trust Fund 537.75$ -$ -$
417
USS Jefferson City Submarine Fund
Overview
The USS Jefferson City Submarine Trust Fund is an expendable trust fund that was established
through private donations during the 1991 commissioning of the City of Jefferson’s namesake
the USS Jefferson City,an attack class nuclear submarine now on active duty.Funds are
expended upon request of a Mayor appointed Commission for various activities that benefit the
crewmembers.
418
Fund Balance Schedule
Beginning Fund Balance $ 16,897 17,206 17,506
Revenues:
Other Operating Revenues $
Interest Income 309 300 300
Total Revenue $ 309 300 300
Expenditures:
Operating Expenditures
Other Operating Expenses $
Total Expenditures $
Net Change in Fund Balance $ 309 300 300
Ending Fund Balance $ 17,206 17,506 17,806
FY14
Actual
FY15
Adopted
Budget
FY16
Adopted
Budget
A review of the revenue,expenditures,and fund balance activity from FY14 to FY16 reveals all
activity has remained fairly constant.
The USS Jefferson City Submarine Fund is supported by interest income earned on the fund
along with any donations received.
419
Account Number Description 2014 Actual 2015 Adopted
Budget
2016 Adopted
Budget
27 USS JC Submarine Trust
100 Revenue
Other Operating Revenues
27-100-480010 Citizen Participation -$ -$ -$
Other Operating Revenues -$ -$ -$
Interest Income
27-100-470010 Interest (309.24)$ (300.00)$ (300.00)$
27-100-470051 Unrealized Gains/losses -$ -$ -$
Interest Income 309.24$ 300.00$ 300.00$
Carry Over Surplus
27-100-495995 Transfer From(to) Surplus -$ 300.00$ 300.00$
Carry Over Surplus -$ (300.00)$ (300.00)$
Revenue 309.24$ -$ -$
870 USS JC Submarine Trust
Materials & Supplies
27-870-511010 Advertising -$ -$ -$
27-870-511020 Postage -$ -$ -$
27-870-512010 Printing -$ -$ -$
27-870-512020 Copies -$ -$ -$
27-870-513010 Office Supplies -$ -$ -$
Materials & Supplies -$ -$ -$
Contractual Services
27-870-529010 Special Events -$ -$ -$
Contractual Services -$ -$ -$
Capital Purchases
27-870-572020 Purchase Of Equipment -$ -$ -$
Capital Purchases -$ -$ -$
Expense -$ -$ -$
Revenue Total 309.24$ -$ -$
Expense Total -$ -$ -$
27 USS JC Submarine Trust 309.24$ -$ -$
420
Woodland Cemetery Trust Fund
Overview
This expendable trust fund was established in 2000 when Exchange Bank transferred the
Woodland Cemetery Trust to the City.The City’s Department of Planning and Protective
Services oversees and maintains the cemetery on behalf of the City of Jefferson.The lawn care
expense that is associated with the Woodland Cemetery is an operating expense for the
Department of Planning and Protective Services.The money in the Woodland Cemetery Trust
Fund is used to repair and maintain the headstones.
The Woodland Cemetery Trust Fund accounts for private donations which include funds
transferred from the Exchange Bank in 2000 from the Woodland Cemetery Trust Fund.
Fund Balance Schedule
Beginning Fund Balance $ 48,559 52,127 43,027
Revenues:
Other Non Operating Revenues $ 2,653
Interest Income 915 900 900
Total Revenue $ 3,568 900 900
Expenditures:
Operating Expenditures
Repairs Maintenance $10,000 5,000
Total Expenditures $10,000 5,000
Net Change in Fund Balance $ 3,568 9,100)4,100)
Ending Fund Balance $ 52,127 43,027 38,927
FY14
Actual
FY15
Adopted
Budget
FY16
Adopted
Budget
A review of the revenue,expenditures,and fund balance activity from FY14 to FY16 reveals all
activity has remained fairly constant,with the expectation there will be no change.
The Woodland Cemetery Trust Fund is mainly supported by interest income earned on the fund
balance along with any donations received.
421
Account Number Description 2014 Actual 2015 Adopted
Budget
2016 Adopted
Budget
29 Woodland Cemetery Trust
100 Revenue
Interest Income
29-100-470010 Interest (915.17)$ (900.00)$ (900.00)$
29-100-470051 Unrealized Gains/losses -$ -$ -$
Interest Income 915.17$ 900.00$ 900.00$
Other Non-Operating Revenue
29-100-485101 Cemetery Contributions (2,652.99)$ -$ -$
Other Non-Operating Revenue 2,652.99$ -$ -$
Carry Over Surplus
29-100-495995 Transfer From(to) Surplus -$ (9,100.00)$ (4,100.00)$
Carry Over Surplus -$ 9,100.00$ 4,100.00$
Revenue 3,568.16$ 10,000.00$ 5,000.00$
890 Woodland Cemetary Trust
Repairs & Maintenance
29-890-540060 Cemetery Maintenance -$ 10,000.00$ 5,000.00$
Repairs & Maintenance -$ 10,000.00$ 5,000.00$
Expense -$ 10,000.00$ 5,000.00$
Revenue Total 3,568.16$ 10,000.00$ 5,000.00$
Expense Total -$ 10,000.00$ 5,000.00$
29 Woodland Cemetery Trust 3,568.16$ -$ -$
422
SECTION 10:Internal Service Fund
423
Worker’s Compensation Trust
Overview
The Worker’s Compensation Trust Fund is a self insured fund established in 1991 to directly pay
for on the job related sickness and injuries.The plan was implemented as a cost containment
measure in lieu of using the State of Missouri Fund or private insurance.Each year the City
evaluates the projected needs of the fund and payroll based contributions,which are
recognized in this fund as charges for services revenue,are made by City Departments to meet
those projected needs.
Claims administration is managed by a third party.The compensation claims are processed
electronically.
The City’s Central Safety Committee meets monthly to discuss old and new safety issues.The
monthly meeting includes a safety issue presentation.The issues discussed are distributed to
the City employees by email on a regular basis.
The third party can provide,upon request,reports to assist management in assessing safety
issues for the City as well as the costs associated with claim activity.
Safety policies are developed on a Department by Department basis.The City recognizes
certain jobs have more exposure to potential claims such as firefighters,law enforcement,
electric line workers,etc.)than others such as employees who work in an office).The City also
recognizes that certain vehicles have more exposure to potential claims such as fire trucks and
law enforcement vehicles)than other vehicles.
424
Fund Balance Schedule
Beginning Fund Balance $ 1,027,401 1,029,867 761,755
Revenues:
Insurance Payments $ 306,563 44,322 200,000
Miscellaneous 3,293
Insurance Claims 481,866 70,000
Interest Income 22,233 24,000 24,000
Total Revenue $ 813,955 138,322 224,000
Expenditures:
Operating Expenditures
Materials Supplies $ 39 200 100
Contractual Services 811,450 406,234 433,338
Total Expenditures $ 811,489 406,434 433,438
Net Change in Fund Balance $ 2,466 268,112)209,438)
Ending Fund Balance $ 1,029,867 761,755 552,317
FY14
Actual
FY15
Adopted
Budget
FY16
Adopted
Budget
A review of the ending fund balance from FY14 to FY16 reveals a projected decline.The City
will continue to evaluate the fund balance as well as the projected needs of the fund each year
and adjust City departmental contributions as necessary.
425
Account Number Description 2014 Actual 2015 Adopted
Budget
2016 Adopted
Budget
720 Self Insured Work Comp
Materials & Supplies
72-720-511020 Postage 11.03$ 100.00$ 50.00$
72-720-512020 Copies 27.78$ 100.00$ 50.00$
72-720-512030 Photographic Supplies -$ -$ -$
72-720-513010 Office Supplies -$ -$ -$
Materials & Supplies 38.81$ 200.00$ 100.00$
Contractual Services
72-720-520030 Dues And Publications -$ -$ -$
72-720-520070 Training And Education -$ -$ -$
72-720-521040 Medical Claims/services 111,432.54$ 145,000.00$ 145,000.00$
72-720-521070 Prov For Unsettled Claims 54,196.49$ -$ -$
72-720-521080 State Assessmt/tax 34,450.72$ 20,000.00$ 38,000.00$
72-720-521085 Re-insurance Premiums 24,193.80$ 75,000.00$ 75,000.00$
72-720-521090 Claims-indem/settlement 498,126.67$ 75,000.00$ 75,000.00$
72-720-521095 Claims-expense 12,497.69$ 15,000.00$ 15,000.00$
72-720-522010 Audit 370.00$ 344.00$ 1,105.00$
72-720-522020 Professional Services 20,075.00$ 20,000.00$ 20,000.00$
72-720-522070 Legal Services -$ -$ -$
72-720-526020 Admin Chgs For Serv 55,890.00$ 55,890.00$ 64,233.00$
72-720-529010 Special Events 217.00$ -$ -$
Contractual Services 811,449.91$ 406,234.00$ 433,338.00$
Utilities
72-720-534010 Telephone -$ -$ -$
Utilities -$ -$ -$
Capital Purchases
72-720-572020 Purchase Of Equipment -$ -$ -$
Capital Purchases -$ -$ -$
Transfers Out
72-720-590030 Sub/transf To Gen. Fund -$ -$ -$
Transfers Out -$ -$ -$
Expense 811,488.72$ 406,434.00$ 433,438.00$
Revenue Total 813,954.91$ 406,434.00$ 433,438.00$
Expense Total 811,488.72$ 406,434.00$ 433,438.00$
72 Workers Comp Fund 2,466.19$ -$ -$
426
SECTION 11:Tax Increment Financing TIF)Fund
427
Tax Increment Financing TIF)Fund
Overview
Tax Increment Financing TIF)provides local tax financial assistance for the redevelopment of
designated economically depressed areas.TIF allows the use of a portion of certain local tax
revenues generated for a limited number of years in the redevelopment area to help pay for
the redevelopment.
Community Improvement Districts CID)provide funding for certain public improvements or
services in the designated benefit area.Funding may be through a special tax on sales,special
assessment on certain real property or by fees,rents,or charges generated in the District.
The TIF Fund is a clearing account for TIF and CID activity.The City currently has two CIDs:the
Southside Munichberg CID and the Capital Mall CID.The City currently has three TIFs:the
Capital Mall TIF Plan,the Southside TIF Plan,and the High Street TIF Plan.
Before TIF The building did not
house a thriving business and was
in need of repair.
After TIF O’Donoghues Restaurant
now occupies the building and is a
popular restaurant in the City.
428
Fund Balance Schedule
Beginning Fund Balance $229 0 0
Revenues:
Other Taxes
CID Fund Mall $ 114,591
Intergovermental
County TIF Funds O'Donoghues 5,575 6,540
County TIF Funds Southside 19,561 21,000
County TIF Funds Mall
Transfers In
Transfer from General Fund 1,516 4,000 16,600
Transfer from Parks Fund 758 2,000 8,300
Transfer from Cit f"758 2,000 8,300
Total Reve nue $ 142,758 35 , 540 33 , 200
Expenditures:
Contractual Services
Economic Redevelopment $ 142,987 35 , 540 21 , 200
Economic Redevelopment Mall 12,000
Debt Service
Total Expenditures $ 142,987 35 , 540 33 , 200
Net Change in Fund Balance $ (229)
Ending Fund Balance $0 0 0
FY14
Actual
FY15
Adopted
Budget
FY16
Adopted
Budget
NOTE:Cit E"represents the City’s Capital Improvement Tax that was effective from 2007 to 2012.Cit F”represents the City’s
Capital Improvement Tax that is effective from 2012 to 2017.
A review of the ending fund balance from FY14 to FY16 will show the Tax Increment Financing
Fund is serving as a clearing account for CID and TIF activity.The TIF Fund is not accumulating a
fund balance and is not expected to do so in the future.
Certain revenues,such as Other Taxes and Intergovernmental,will vary based on the actual
gross sales of the businesses within each TIF district,which the City is unable to determine.As
these revenues increase the expenditures will increase in direct correlation since this fund is a
clearing account.For that reason,in FY16 the City choose to only budget revenues and
429
expenditures in this fund based on the adopted sales tax figures expected to be collected by the
City.
Expenditures made directly to a developer are reported under Contractual Services and are
made based on the City’s contract with the developer.
Expenditures made to a financial institution on behalf of the contractor,are reported under
Debt Service.The expenditure is made to the financial institution that holds the note for the
project.
430
Account Number Description 2014 Actual 2015 Adopted
Budget
2016 Adopted
Budget
77 TIF Redevelopment
100 Revenue
Other Taxes
77-100-430069 CID Funds-Mall (114,591.06)$ -$ -$
Other Taxes 114,591.06$ -$ -$
Intergovernmental
77-100-430070 County TIF Funds-O'Donoghues (5,574.82)$ (6,540.00)$ -$
77-100-430071 County TIF Funds-Southside (19,560.85)$ (21,000.00)$ -$
77-100-430072 County TIF Funds-Mall -$ -$ -$
Intergovernmental 25,135.67$ 27,540.00$ -$
Transfers In
77-100-490100 Trsfr From General Fd (1,515.57)$ (4,000.00)$ (16,600.00)$
77-100-490210 Trsfr From Parks Fund (757.78)$ (2,000.00)$ (8,300.00)$
77-100-490352 Transfer From Cit "d"-$ -$ -$
77-100-490353 Transfer From Cit "e"-$ -$ -$
77-100-490354 Tranfer From Cit 'f'(757.78)$ (2,000.00)$ (8,300.00)$
Transfers In 3,031.13$ 8,000.00$ 33,200.00$
Carry Over Surplus
77-100-495997 Bond Proceeds -$ -$ -$
Carry Over Surplus -$ -$ -$
Revenue 142,757.86$ 35,540.00$ 33,200.00$
770 TIF Redevelopment
Contractual Services
77-770-527030 Economic Redevelopment 142,986.86$ 35,540.00$ 21,200.00$
77-770-527035 Economic Redevelopment-Mall -$ -$ 12,000.00$
Contractual Services 142,986.86$ 35,540.00$ 33,200.00$
Debt Service
77-770-580010 Bond Principal -$ -$ -$
77-770-580020 Bond Interest -$ -$ -$
Debt Service -$ -$ -$
Expense 142,986.86$ 35,540.00$ 33,200.00$
Revenue Total 142,757.86$ 35,540.00$ 33,200.00$
Expense Total 142,986.86$ 35,540.00$ 33,200.00$
77 TIF Redevelopment (229.00)$ -$ -$
431
SECTION 12:Debt Service
432
Debt Service
Overview
The City’s stable financial condition as well as sound debt administration practices allows the
City to continue to enjoy favorable bond ratings.The City has consistently held a Revenue Bond
rating of A+.
General Obligation Bonds
The City is authorized to issue General Obligation Bonds.The City has no outstanding General
Obligation Bonds.General Obligation Bonds are supported by a pledge of the City’s full faith
and credit.The legal debt margin the amount of General Obligation Bonds the City could issue
with voter approval)at October 31,2015 is computed as follows:
Computation of legal Debt Margin
For period ending October 31,2015
Assessed Value 2014 $856,776,703
Ordinary Debt 10%1)85,677,670
Additional Debt 10%2)85,677,670
Constitutional Debt Limit $171,355,341
Less:General Obligation Bonds $
Available Debt Margin $ 171,355,341
1)Article VI,Sections 26(b)and c)of the Missouri Constitution provides,with a vote of four sevenths of qualified electors
voting at a general municipal election day,primary or general election day or two thirds for all other elections,a city may incur
an indebtedness not to exceed in aggregate,10 percent of the value of taxable tangible property of the city,for any purposes
authorized in the charter of the city or by any general law of the State of Missouri.
2)Article VI,Sections 26(d)and e)of the Missouri Constitution provides,with a vote of four sevenths of qualified electors
voting at a general municipal election day,primary or general election day or two thirds for all other elections,a city may
become indebted an additional 10 percent of the value of taxable tangible property of the city for the purpose of acquiring right
of way;construction,extending and improving streets and/or sanitary or sewer systems;and purchasing or constructing water
works,electric or other light plants,provided that the total general obligation indebtedness of the city does not exceed 20
percent of the value of the taxable tangible property of the city.
433
Revenue Bonds
The City is authorized to issue Revenue Bonds to finance capital improvements to the City’s
Wastewater System.These Revenue Bonds require a majority vote of the qualified electorate
voting on the specific proposition.All Revenue Bonds issued by the City are payable out of the
revenues derived from the operation of the facility that is financed from the proceeds of such
bonds.
The City’s debt is Enterprise Fund debt.Payments for the Enterprise Fund debt are budgeted in
the Enterprise Fund associated with the debt.
Summary of Outstanding Debt as of October 31,2015
Interest Rate Maturity Date
Revenue Bonds:
Series 2001C $24,875,000 3%5%7/1/2022 $11,610,000
Series 2005A $4,600,000 3%5%7/1/2025 $2,810,000
Series 2005C $10,105,000 3.25%5.25%7/1/2026 $6,600,000
Series 2008A $3,900,000 4%5.75%1/1/2029 $3,185,000
Series 2010A $1,300,000 Average coupon interest 2.948% 9/1/2017 $400,000
Series 2010B $6,445,000 Average coupon interest 6.103% 9/1/2035 $6,445,000
Series 2012 $15,000,000 Average coupon interest 1.27% 7/1/2033 $14,069,000
Series 2014 $9,940,000 2%3.5%7/1/2035 $9,940,000
TOTAL $ 76,165,000 55,059,000
Principal
Amount
OutstandingOriginalIssue
Series 2001C
System Improvement and Refunding Revenue Bond State Revolving Fund Leveraged
Loan Program).
Payable in annual installments of 785,000 to 1,915,000.
The initial 10,000,000 Sewerage System Revenue Bond was refunded in November
2001,creating the 24,875,000 Series 2001C.
Series 2005A
Sewerage System Revenue Bond State Revolving Fund Leveraged Loan Program).
Payable in annual installments of 135,000 to 345,000.
Series 2005C
Sewerage System Revenue Bond State Revolving Fund Leveraged Loan Program).
Payable in annual installments of 335,000 to 750,000.
434
In November 2002 a 5,555,000 Series 2002 Revenue Bond was issued and in May 2005
a 4,600,000 Series 2005 Revenue Bond was issued.On November 30,2005 the City
refunded the balance 4,980,000)of the 5,555,000 November 2002 issue,creating the
10,105,000 Series 2005C Revenue Bond.
Series 2008A
Sewerage System Revenue Bond State Revolving Fund Leveraged Loan Program).
Payable in annual installments of 25,000 to 320,000.
Series 2010A
Sewerage System Revenue Bond Tax Exempt).
Payable in annual installments of 155,000 to 200,000.
Series 2010B
Sewerage System Revenue Bond Taxable Build America Bonds).
Payable in annual installments of 210,000 to 515,000.
Series 2012
Sewerage System Revenue Bond State Revolving Fund Direct Loan Program).
Payable in semi annual installments of 307,000 to 473,000.
Series 2014
Sewerage System Revenue Bond Traditional Bond Issue).
Payable in annual installments of 410,000 to 675,000.
As indicated above,all of the City’s Wastewater Revenue Bonds,with the exception of the
2010A,2010B,and 2014 bonds,were participants in the State of Missouri Department of
Natural Resources DNR)Revolving Fund Leverage Loan Program.The Revolving Fund Program
provides security for the revenue bonds participating in the program.As disbursements are
made to the City from the restricted construction bond funds,DNR deposits additional funds
into a Reserve Account.Funds on deposit in the Reserve Account secure 70%of the revenue
bonds.As the City makes principal payments on the related revenue bonds,an equivalent
amount is repaid to DNR from the Reserve Account.The City assigns its title and interest in the
Reserve Account to the State Environment Improvement and Energy Resources Authority to
secure the City’s Wastewater Revenue Bonds.
435
Debt Repayment Schedule
Fiscal Year Principal Interest Total
Balance at Fiscal
Year End
55,059,000
2016 $3,104,000 2,085,495 5,189,495 51,955,000
2017 3,644,000 1,957,423 5,601,423 48,311,000
2018 3,804,000 1,814,316 5,618,316 44,507,000
2019 3,984,000 1,654,001 5,638,001 40,523,000
2020 4,135,000 1,491,607 5,626,607 36,388,000
2021 4,316,000 1,322,001 5,638,001 32,072,000
2022 4,488,000 1,145,062 5,633,062 27,584,000
2023 2,735,000 960,135 3,695,135 24,849,000
2024 2,837,000 860,607 3,697,607 22,012,000
2025 2,940,000 756,746 3,696,746 19,072,000
2026 2,688,000 645,995 3,333,995 16,384,000
2027 2,002,000 547,260 2,549,260 14,382,000
2028 2,071,000 480,700 2,551,700 12,311,000
2029 2,141,000 411,166 2,552,166 10,170,000
2030 1,876,000 348,600 2,224,600 8,294,000
2031 1,926,000 293,428 2,219,428 6,368,000
2032 1,986,000 234,472 2,220,472 4,382,000
2033 2,047,000 173,305 2,220,305 2,335,000
2034 1,145,000 112,025 1,257,025 1,190,000
2035 1,190,000 57,100 1,247,100
TOTAL $ 55,059,000 17,351,444 72,410,444
The debt repayment schedule above shows the annual breakdown of the total principal and
interest payments for all outstanding bond debt for the City of Jefferson.
436
Pledged Revenue Coverage
Fiscal Year
Sewer Charges
and Other
LESS:Operating
Expenses
Net Available
Revenue
Debt Service
Principal Interest Coverage
2005 $6,674,185 3,494,781 3,179,404 1,035,000 1,382,096 1.32
2006 7,345,908 3,452,702 3,893,206 995,000 1,669,098 1.46
2007 7,691,030 3,727,853 3,963,177 1,400,000 1,759,773 1.25
2008 7,585,423 4,087,001 3,498,422 1,460,000 1,698,836 1.11
2009 7,207,358 4,490,880 2,716,478 1,525,000 1,771,984 0.82
2010 8,198,471 4,266,561 3,931,910 1,620,000 1,769,820 1.16
2011 9,666,908 4,487,631 5,179,277 1,950,000 2,157,737 1.26
2012 10,448,653 4,764,596 5,684,057 2,040,000 2,048,925 1.39
2013 10,585,111 5,106,704 5,478,407 2,150,000 1,564,622 1.47
2014 10,829,310 5,142,457 5,686,853 2,552,000 2,090,341 1.22
The pledged revenue coverage for 2015 will be updated upon completion of the annual audit.
437
Appendix
438
Glossary
Accrual Basis of Accounting:A method of accounting that recognizes the financial effect of
transactions,events,and fund activities.Under this method of accounting,revenues are
recognized in the accounting period in which they are earned,and expenses are recognized in
the period occurred.
Adopted Budget:Refers to the budget amount as originally approved by the City Council at the
beginning of the fiscal year.
Agency Fund:The City’s Agency Fund is a clearing account for tax increment financing.The
agency is custodial in nature and does not involve measurement of results of operations.
Appropriation:The legal authorizations made by the City Council who approve department
budgets)to the departments,offices and agencies of the City allowing the departments to
make expenditures and incur obligations for specific purposes within the amounts approved.
Assessments:Assessments are charges in the nature of taxes upon property owners to pay the
cost of facilities or improvements that benefit the property owned.Payment of the amount
assessed together with interest if not paid upon assessment)is secured by a direct fixed lien on
the property.The assessed payments are either used directly to pay the costs of the facilities or
improvements or,if paid over time,are used to repay bonds issued to finance such costs.
Special assessment”financing proceeds are used for improvements relating to the property,
such as sidewalks,streets,gutters,sewers and water systems.
Audit Report:The report prepared by an auditor covering the audit or investigation of an
entity’s financial position for a given period of time.As a general rule,the report should
include a)a statement of scope of the audit;b)explanatory comments concerning exceptions
from generally accepted auditing standards;c)opinions;d)explanatory comments concerning
verification procedures;e)financial statements and schedules;and f)statistical tables,
supplementary comments and recommendations.The auditor’s signature follows item c)or d).
Balanced Budget:Annual financial plan in which expenses do not exceed revenues.
Budget Operation):A plan of financial operation embodying an estimate of proposed
expenditures for a given period and the proposed means of financing them.Used without any
modifier,the term usually indicates a financial plan for a single fiscal year.
Capital Assets:Assets of significant value and having a useful life of several years.Capital
Assets are also called Fixed Assets.
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Capital Expenditures:Capital expenditures are expenditures incurred through the acquisition
or enhancement of fixed assets,to the extent the expenditure exceeds 10,000 and has a
useful life or can be expected to extend the life in excess of one year.
Capital Improvement Tax CIT)Fund:Capital Improvement Tax Fund accounts for the
acquisition and construction of major capital facilities other than those financed by Propriety
Funds and Trust Funds.
Capital Projects:Projects that purchase or construct capital assets.Typically a capital project
encompasses a purchase of land and/or the construction of a building or facility.
Cash Management:Tracking and forecasting cash flow,and working with investment
personnel to develop an investment plan.Maintaining cash accounts and controlling their
disposition.Coordinating and controlling bank accounts.
Community Development Block Grant:Federal Entitlement Grant Program administered by
the U.S.Department of Housing and Urban Development,100%grant requires no matching.
Debt:An obligation resulting from the borrowing of money or from the purchase of goods and
services.Debt of governmental units includes bonds,time warrants,notes,and floating debt.
Debit Limit:The maximum amount of debt which an issuer of municipal securities is permitted
constitutional,statutory or by charter provisions.The limitation is usually a percentage of
assessed valuation and may be fixed upon either gross or net debt.
Debt Ratio:Comparative statistics showing the relationship between the issuer’s outstanding
debt and such factors as its tax base,income or population.Such ratios are often used in the
process of determining credit quality of an issue,especially in the case of general obligation
bonds.
Debt Service:The amount of money necessary to pay interest on an outstanding debt.
Delinquent Taxes:Taxes remaining unpaid on and after the date on which a penalty for
nonpayment is attached.
Department:The Department is the primary unit in City operations.Each is managed by a
Department Director.Departments are generally composed of divisions which share a common
purpose or which perform similar duties.
Depreciation:1)Expiration of the service life of capital assets attributable to the wear and
tear,deterioration,action of the physical elements,inadequacy or obsolescence.2)That
portion of the cost of a capital asset that is charged as an expense during a particular period.
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Enterprise Funds:Enterprise Funds account for operations that are financed and operated in a
manner similar to private enterprises,were the intent of the City is that the costs of providing
goods and services to the general public on a continuing basis be financed or recovered
primarily through user charges;or where the City has decided that periodic determination of
net income is appropriate for accountability purposes.The City of Jefferson uses Enterprise
Funds to account for wastewater,airport,parking,and transit operations.
Expenditures:Where accounts are kept on the accrual or modified accrual basis of accounting,
the cost of goods received or services rendered whether cash payments have been made or
not.When accounts are kept on a cash basis,expenditures are recognized only when the cash
payments for the above are made.
Fiscal Year:A 12 month period of time to which the annual budget applies and at the end of
which a governmental unit determines its financial position and the results of its operations.
The City of Jefferson has a fiscal year of November 1st through the following October 31st.
Full Disclosure:Providing accurate and complete information material to a bond issue,which a
potential investor would be likely to consider important in deciding whether to invest.Material
facts that enable the investor to evaluate the credit quality of an issue.
Full Faith and Credit:A pledge of the general taxing power for the payment of debt obligation.
Bonds carrying such pledges are usually referred to as general obligation bonds or full faith and
credit bonds.
Full Time Equivalents FTE):Equal to one person based on a 2080 hours a year.
Fund:An independent fiscal accounting entity with a self balancing set of accounts recording
cash and/or other resources together with all related liabilities,obligations,reserves,and
equities which are segregated for the purpose of carrying on specific activities or attaining
certain objectives.
Fund Balance:An accumulated excess of revenues over expenditures.Any amount left over
after expenditures are subtracted from resources is then added to the beginning fund balance
each year.
General Fund:The largest governmental fund,the General Fund accounts for most of the
financial resources of the general government.General Fund revenues include property taxes,
licenses and permits,local taxes,service charges,and other types of revenue.The General
Fund usually includes most of the basic operating services,such as fire and police protection,
finance,planning and protective services,public works,and general administration.
General Accepted Accounting Principles GAAP):GAAP is a way of reporting financial data.
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General Obligation Bonds:Bonds which are secured by the full faith and credit of the issuer.
General Obligation bonds issued by local units of government are secured by a pledge of the
issuer’s ad valorem taxing power.
Goal:A statement of broad direction,purpose or intent based on the needs of the community.
A goal is general and timeless.
Governmental Funds:Governmental Funds are used to account for government activities
focusing on near term inflows and outflows of spendable resources,as well as on balances of
spendable resources available at the end of the City’s fiscal year.
Grant:A contribution of assets usually cash)by one governmental unit or other organization
to another.Typically,their contributions are made to local governments from state and federal
governments and made for specified purposes.
Industrial Revenue Bonds:Bonds issued to provide financial assistance to private sector
entities for the acquisition and construction of industrial and commercial facilities deemed to
be in the public interest.The bonds are secured by the property financed and are payable solely
from payments received on the underlying financing agreement.Upon repayment of the
bonds,ownership of the acquired facilities transfers to the private sector entity served by the
bond issuance.
Information Technology Services:Information Technology Services is an internal service
department that provides computer and telecommunications needs to the other City
Departments.
Internal Control:A plan of organization for purchasing,accounting,and other financial
activities which,among other things,provides for separation of duties,proper authorization
from responsible officials in processing of a transaction and the arrangement of records and
procedures to facilitate effective control.
Internal Service Fund:Internal Service Funds account for the self insurance workers
compensation funds.
Inventory:Maintaining custody and records of supplies held in stock for future consumption.
Legal Debt Margin:The amount of additional debt the City may legally issue.
Levy:verb)To impose taxes,special assessments,or service charges for the support of
government activities.noun)The total amount of taxes,special assessments or service
charges imposed by a governmental unit.
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Major Funds:Major funds are funds whose revenues,expenditures/expenses,assets,or
liabilities excluding extraordinary items)are at least ten percent of corresponding totals for all
governmental or enterprise funds and at least five percent of the aggregate amount for all
governmental and enterprise funds.Any other fund may be reported as a major fund if the
City’s officials believe that fund is particularly important to financial statement users.The
General Fund is always a major fund.
Modified Accrual Basis:The basis of accounting under which expenditures other than accrued
interest on general long term debt are recorded at the time liabilities are incurred and
revenues are recorded when received in cash and/or available revenues which should be
accrued to reflect properly the taxes levied and revenue earned.
Nonmajor Funds:Funds that do not meet the criteria for a major fund.
Objective:Something to be accomplished in a specific,well defined,and measurable terms,
and that is achievable within a specific time frame.
Other Non Operating Expenses:Expenses that are not directly related to the fund’s primary
service activities.
Other Non Operating Revenue:Revenues that are not directly related to the fund’s primary
service activities.
Outstanding:In general as used with respect to the principal of an issue,remaining unpaid.
Payroll:Generating employee paychecks,deducting and transmitting taxes and other
payments,administering insurance and other benefits,and generating required reports.
Principal in relation to bond issuance):The face amount or par value of a security payable on
the maturity date.
Proprietary Funds:Proprietary Funds are business like funds.The City maintains two different
types of Proprietary Funds:Enterprise Funds and Internal Service Funds.
Purchasing:Determining source and price of goods and services requisitioned by operating
departments;authorizing and monitoring purchases.
Revenue Bond:A bond whose principal and interest are payable exclusively from earnings of
an Enterprise Fund.
Revenue Estimate:A formal estimate of how much revenue will be earned from a specific
revenue source for some future period,usually a future fiscal year.
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Special Revenue Funds:Special Revenue Funds are used to account for specific revenues that
are legally restricted to expenditures for particular purposes.The City of Jefferson uses Special
Revenue Funds to account for the Department of Parks,Recreation,and Forestry Park Fund,JC
Veteran’s Plaza Trust Fund,Police Training Fund,Lodging Tax Fund,City Hall Art Trust Fund,USS
Jefferson City Submarine Trust,and Woodland Cemetery.
Tax or Taxes:Compulsory charges levied by a governmental unit for the purpose of raising
revenue.Tax revenues are used to pay for services or improvements provided for the general
public benefit.
Tax Rate:The amount of tax stated in terms of a unit of the tax base.
Transfer:Legally authorized transfers from a fund receiving revenue to the fund through which
the resources are to be expended.
User Charges or Fees:The payment of a charge or fee for direct receipt of a service.
Utility Billing:Determining amount of sewer bills;sending bills to customers,depositing and
posting receipts,collect overdue amounts.
ACRONYMS
CDBG:Community Development Block Grant
CID:Community Improvement Districts
CIT:Capital Improvement Tax Fund
FTE:Full Time Equivalents
GAAP:General Accepted Accounting Principles
TIF:Tax Increment Financing
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Statistical/Supplemental Information
City of Jefferson Geographic Information
Quick Facts:
Located in Central Missouri
Located along the Missouri River
Capital of Missouri
Currently encompasses a total geographic area of 37.58 square miles in both Cole and Callaway counties
Divided into 5 City Council Wards
The City is served by the Jefferson City Public School District,which operates the Jefferson City High School,
Simonsen 9th Grade Center,Lewis and Clark Middle School,and Thomas Jefferson Middle School,and eleven
elementary schools.The district is currently considering building a second public high school.There are 4 private
elementary schools St.Joseph's Cathedral,St.Peter Catholic,Immaculate Conception,and Trinity Lutheran.
Calvary Lutheran,Helias Catholic,and Lighthouse Preparatory Academy are the City's private high schools.Lincoln
University is a public historically black university with open enrollment and certificate,associate,bachelor,and
graduate programs.Columbia College,State Technical College of Missouri,William Woods University,Metro
Business College,and Merrell University also have locations in the City with varying degree levels and options.
Interstate 70 passes by the City 30 miles to the north in Columbia,MO.U.S.highways in the City include U.S.Routes
50,54,and 63.Missouri routes 179 and 94 also run through the City,giving it four highways that intersect with I 70.
Served by Amtrak
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Median Household Income,2009 2013 $ 46,819
Per Capita Income in past 12 months 2013 dollars),2009 2013 $ 25,699
Households,2009 2013 17,064
Median value of owner occupied housing units,2009 2013 $ 136,400
Source:U.S.Census Bureau
Demographics
Total
Number
of
Less than 15,000 12.60% 2,308
15,000 34,999 21.20% 3,868
35,000 74,999 31.60% 5,746
75,000 149,999 28.20% 5,126
Above 150,000 6.40% 1,173
Households 100.00% 18,221
Source:Jefferson City Chamber of Commerce
2015 Household Income
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By Age Total
Under Age 46 . 20 %
Age 5 19 19.50%
Age 20 39 26.50%
Age 40 64 33.80%
Age 65 and over 14.00%
By Race Total
White 84.70%
Black 11.70%
Hispanic/Latino 2.70%
Asian 1.20%
Native American 0.40%
Two ro more races 1.90%
By Educational Attainment Total
High School Graduates Age 25+ 30.70%
Bachelors Degree or Higher Age 25+ 31.10%
Source:Jefferson City Chamber of Commerce
Population Composition
Change
2010 43,161
2011 43,317 0.36%
2012 43,245 0.17%
2013 43,330 0.20%
2014 43,884 1.28%
Source:Jefferson City Chamber of Commerce
General Population:
0.36%0.17%
0.20%
1.28%
42,600
42,800
43,000
43,200
43,400
43,600
43,800
44,000
2010 2011 2012 20132014
Co
u
n
t
Calendar Year
General Population
with Percentage Change
447
2.23%
0.13%2.19%
0.18%
8,500
8,600
8,700
8,800
8,900
9,000
2011 2012 2013 20142015
Co
u
n
t
Calendar Year
School Enrollment K 12
with Percentage Change
Change
2011 8,679
2012 8,690 0.13%
2013 8,880 2.19%
2014 8,896 0.18%
2015 8,932 0.40%
School Enrollment:
Source:Missouri Department of Elementary and Secondary Education
2010 6.70%
2011 6.20%
2012 5.20%
2013 5.20%
2014 5.00%
Unemployment Rate:
0.00%
2.00%
4.00%
6.00%
8.00%
2010 2011 2012 20132014
Pe
r
c
e
n
t
a
g
e
Ra
t
e
Calendar Year
Unemployment Rate
Source:Missouri Department of Economic Development MERIC)
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Employer Employees*
2015
Rank
of
Total Employees
2005
Rank
of
Total
State of Missouri 14,208 1 28.05% 16,373 131 . 20 %
Jefferson City Public Schools 1,556 2 3.07% 1,106 52 . 10 %
Scholastic Inc.1,500 3 2.96% 1,800 23 . 40 %
Capital Region Medical Center 1,411 4 2.79% 1,358 32 . 60 %
SSM Health St.Mary's Hospital 1,014 5 2.00% 1,203 42 . 30 %
Central Bancompany 918 61 . 8 1 % 70471 . 30 %
ABB Power T D Company 770 71 . 5 2 % 78661 . 50 %
Walmart Supercenter 2)680 81 . 3 4 % 51510 1.00%
Jefferson City Me dical Center 644 91 . 2 7 % 55991 . 10 %
Unilever 480 10 0.95%
RR Donnelley**00 . 0 0 % 69481 . 30 %
23,181 25,098
Includes full and part time employees as of June 2015
RR Donnelley no longer operates the Jefferson City plant in 2015
Source:Jefferson City Chamber of Commerce/Missouri Departement of Economic Development
Principal Employers
Principal Property Tax Payers
Taxpayer
2014
Rank
Assessed
Value
Ameren Missouri 1 16,508,354
Conoco/Chesebrough/Unilever 2 13,426,487
Wal Mart Real Estate Business 3 8,832,000
Missouri American Water 4 8,566,019
Scholastic 5 7,532,832
Jefferson City Medical Center 6 5,708,380
Central Missouri Realty 7 5,505,180
Wildwood Crossing LLC 8 4,640,000
Menard's 9 4,151,940
Atrium Finance 10 3,680,000
Note:Tax assessment for 2013 relates to the City's fiscal year 2014
Source:Cole County Collector of Revenue
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Industry Employment
Construction 3,232
Manufacturing 5,452
Trade,Transportation Utilities 11,845
Information 1,160
Finance Insurance 2,397
Professional Business Services 5,915
Education Health 8,359
Leisure Hospitality 5,401
Government 25,157
Other Services 1,875
Source:Jefferson City Chamber of Commerce
Geographic Area
Total
Population Rank
State of Missouri 5,988,923
Kansas City city 459,787 1
St.Louis city 319,294 2
Springfield city 159,498 3
Independence city 116,830 4
Columbia city 108,500 5
Lee's Summit city 91,364 6
O'Fallon city 79,329 7
St.Joseph city 76,780 8
St.Charles city 65,794 9
Blue Springs city 52,575 10
St.Peters city 52,575 11
Florissant city 52,158 12
Joplin city 50,150 13
Chesterfield city 47,484 14
Jefferson City city 43,079 15
Cape Girardeau city 37,941 16
Wildwood city 35,517 17
University City city 35,371 18
Source:2010 Census
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