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HomeMy Public PortalAbout19930210 - Minutes - Board of Directors (BOD) Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 93-04 REGULAR MEETING BOARD OF DIRECTORS February 10, 1993 MINUTES I. ROLL CALL President Betsy Crowder called the meeting to order at 7: 31 P.M. Members Present: Pete Siemens, Nonette Hanko, Wim de Wit, Teena Henshaw, Ginny Babbitt, and Betsy Crowder. Member Absent: Robert McKibbin. Personnel Present: Herbert Grench, Craig Britton, Jean Fiddes, Michael Foster, John Escobar, Randy Anderson, Malcolm Smith, Mary Gundert, Sheryl Marioni Cochran, Carleen Bruins, Stanley Norton, Patty Quillin, and Emma Johnson. II. ORAL COMMUNICATIONS There were no oral communications. III. SPECIAL ORDER OF THE DAY C. Bruins introduced the new docent coordinator, Patty Quillin, and related her experience and background. The Board welcomed P. Quillin to the District. IV. ADOPTION OF AGENDA B. Crowder stated that the agenda was adopted by consensus. V. ADOPTION OF CONSENT CALENDAR Motion: T. Henshaw moved that the Board adopt the consent calendar including the minutes of January 27, 1993; recommended response action to written communications from Harry Haeussler, 1094 Highland Circle, Los Altos, dated January 14, 1993 and the City of East Palo Alto dated January 29, 1993; Amendment to the Use and Management Plan for the Mt. Umunhum Area of Sierra Azul Open Space Preserve to Permit the Use of an Existing Structure as a Ranger Residence; Resolution 93-03, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for Entering Safe Deposit Boxes (First Interstate Bank of California - Los Altos) ; and Revised Claims 93-03. P. Siemens seconded the motion. The motion passed 6 to 0. VI. PUBLIC HEARING Amendments to Conflict of Interest Code (Report R-93-17) President B. Crowder opened the continued Public Hearing at 7:36 P.M. J. Fiddes stated that she had consulted with the Fair Political Practices Commission for more information on the consultant category. She said that staff was recommending that the general manager report back to the Board on the specific (8:05) 6. Extension of Letter of Credit Securing the 1988 Variable Rate Demand Notes -- M. Foster Resolution With Respect to the $12,500,000 Aggregate Principal Amount of Midpeninsula Regional Open Space District Variable Rate Demand Notes, 1988 Series A, Authorizing the Execution and Delivery of an Amendment No. 1 to the Letter of Credit and Reimbursement Agreement and Other Documents and Certificates Relating Thereto (8:10) INFORMATIONAL REPORTS -- Directors and Staff REVISED CLAIMS (Consent Item) CLOSED SESSION (Litigation, Land Negotiations, Labor Negotiations, and Personnel Matters) ADJOURNMENT *NOTE.* Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order. TO ADDRESS THF BOARD: The Cbair will -invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during oral communications. Each speaker will ordinarily be limited to .3 minutes. When recognized, please begin by stating your name and address. Please fill out the speaker's form so your name and address can be accurately -included in the minutes. Alternately, you may comment to the Board by a written COMMUDiCWtiOD, which the Board appreciates. All items on the consent calendar shall be one motion unless a Board member removes an item from the consent calendar for separate discussion. A member of the public mayL1r:tque.�t under oral communications that an item be removed from the consent calendar. NOTICE OF PUHLTC MFFTTNG.5 The Budget Committee will meet on Tuesday, February 9, 1993 beginning at 4:30 p.m., Wednesday, February 17, 1993 beginning at 4:00 p.m. and Wednesday, February 24, 1993 beginning at 6:00 p.m. at the District office. The purpose of the meeting will be to review the proposed budget for the 1993-1994 fiscal year. The 20th Anniversary Committee will meet on Wednesday, February 10, 1993 beginning at 6:00 p.m. at the District office. The purpose of the meeting will be to plan events celebrating the District 's twentieth anniversary. The Finance Committee will meet on Tuesday, February 16, 1993 beginning at 4:30 p.m. at the District office. The purpose of the meeting will be to discuss funding alternatives. The Gifts Policy Committee will meet on Friday, February 19, 1993 beginning at 3:30 p.m. The purpose of the meeting will be to review and revise the Districts Gifts Policy. Meeting 93-04 Page 3 B. Review of Peninsula Open Space Trust's Proposal for Memorial and Commemorative Sitting Areas (Report R-93-29) M. Gundert reported that District planning and operations staff reviewed the proposal from Peninsula Open Space Trust regarding memorial or commemorative sitting areas on District preserves. N. Hanko said the Gifts Policy Committee did not review different recommendations on the sites but thought it appropriate for the matter to be decided by the Board. She said the committee should be kept informed of new plaques that are installed. M. Gundert said that POST wants to create the three sitting areas at Purisima Creek Redwoods, Windy Hill, and Skyline Ridge Open Space Preserves before doing improvements in the southern area of the District. B. Crowder requested that the staff report be sent to individuals who had contacted the District regarding the memorial benches. Motion: G. Babbitt moved that the Board authorize staff to work with Peninsula Open Space Trust to implement the improvements contained in the proposal. B. Crowder seconded the motion. The motion passed 6 to 0. C. Extension of Letter of Credit Securing the 1988 Variable Rate Demand Notes (Report R-93-261 M. Foster reported that the $12, 500, 000 of 1988 variable rate demand notes were secured by a Fuji Bank letter of credit with an initial term of five years. He said that Fuji Bank has offered to extend the letter of credit for an additional five years based on terms listed in the proposed Amendment No. 1. Motion: N. Hanko moved that the Board approve Resolution 93-05, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District With Respect to the $12,500, 000 Aggregate Principal Amount of Midpeninsula Regional Open Space District Variable Rate Demand Notes, 1988 Series A, Authorizing the Execution and Delivery of an Amendment No. 1 to the Letter of Credit and Reimbursement Agreement and Other Documents and Certificates Relating Thereto. T. Henshaw seconded the motion. The motion passed 6 to 0. VIII. INFORMATIONAL REPORTS N. Hanko commended staff on the minutes of the January 27 meeting and the material presented at the Budget Committee meetings. R. Anderson reported that he had missed attending the Santa Clara County Board of Supervisors' hearing on the Jamison subdivision on Tuesday, February 9 because the item apparently had been moved up on the agenda. He said that the supervisors discussed allowing a negative declaration rather than an environmental impact report and whether they would require a trail dedication at the February 2 hearing. P. Siemens added that C. Britton, H. Grench and he had met with Supervisor Honda to make a strong case Meeting 93-04 Page 4 for the EIR and discussed other issues involving an easement. G. Babbitt said she, R. McKibbin, and Vicki Moore of Greenbelt Alliance had hiked the Vidovich property addition to Rancho San Antonio Open Space Preserve, noting that it is a beautiful property and an important addition to the preserve. W. de Wit reported that H. Grench, M. Smith, C. Britton, and he attended the "mortgage burning" celebration of the retirement of the debt for the San Carlos assessment district that was formed to help purchase the former Hassler Health Home property that is now Pulgas Ridge Open Space Preserve. H. Grench added that there was a great deal of interest shown by local citizens in contributing to the acquisition of neighboring property. C. Britton reported that he has received correspondence from the City of Palo Alto regarding its 80 acre parcel on Monte Bello Road. He said the District expressed interest in taking title to the property in exchange for 60 acres west of Page Mill Road adjacent to Foothills Park. He said that the City of Palo Alto did not feel grant funds could be used to build a trail from the Arastra Preserve at 280 through Foothills Park into Los Trancos Open Space Preserve, and that he had proposed that the District build the trail over a ten year period. Board members encouraged continuation of the process. N. Hanko said she had been invited to attend a planning meeting for Palo Alto's upcoming centennial to discuss how the District can participate in the event. R. Anderson reported that he would be serving on a San Mateo County Parks subcommittee on alternate funding. M. Smith reported that he will distribute copies of press releases to the Board and will provide a list of the media that receive the releases. J. Escobar reported on a recent bicycle accident at Windy Hill Open Space Preserve. He added that Loro Paterson and Patrick Congdon had helped to apprehend a drunken driver on Skyline Boulevard and that P. Congdon also interrupted an attempted suicide. B. Crowder reported that Rob Barbara had an accident on Purisima Creek Redwoods Open Space Preserve. IX. CLOSED SESSION C. Britton announced that litigation matters to be discussed in Closed Session fell under Section 54956.9 (a) , MROSD vs. Acronico. The Board recessed to Closed Session on litigation and personnel matters at 8:34 P.M. X. ADJOURNMENT At 10:40 P.M. , the Board announced that the Closed Session would be continued to 6: 00 P.M. Wednesday, February 17, 1993 . Emma Johnson Recording Secretary Meeting 93-04 Page 2 process he would use to make the determination whether a contractor will be required to file the report and that the Board adopt the wording presented in the resolution. N. Hanko reiterated her concern regarding the public's perception of how decisions would be made regarding consultant disclosures. She asked about the process the general manager would use in determining whether a particular consultant is required to comply with the disclosure requirements. J. Fiddes said that the District clerk would probably be involved in the screening process, with the general manager making the final determination. P. Siemens stated his agreement with having a simple check list for determining which consultants should comply with the disclosure requirements. N. Hanko said she would support the concept if the Board reviewed the check list or procedures to be used. President B. Crowder asked for public comment. There was none. Motion: P. Siemens moved that the Public Hearing be closed. N. Hanko seconded the motion. The motion passed 6 to 0. B. Crowder declared the Public Hearing closed at 7:47 P.M. Motion: P. Siemens moved that the Board adopt Resolution 93-04, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Amending Conflict of Interest Code and direct the general manager to report back to the Board on the process to be used in determining whether a particular consultant is required to comply with the disclosure requirements of the code. N. Hanko seconded the motion. The motion passed 6 to 0. VII. BOARD BUSINESS A. Final Adoption of the Preliminary Use and Management Plan for the Vidovich Property Addition to Rancho San Antonio Open Space Preserve (Report R-93-28) R. Anderson reported that staff met with residents of Olive Tree Lane and discussion focused on District access to the preserve via Olive Tree Lane. He said that staff clarified that the District does not intend to encourage public access through the area. He reviewed the revised preliminary use and management recommendations including signs, roads, trails, gates and fences, and cleanup. He noted that a revised map for Rancho San Antonio Open Space Preserve has been completed. Motion: N. Hanko moved that the Board adopt the revised Preliminary Use and Management Plan for the Vidovich property addition to Rancho San Antonio Open Space Preserve and reaffirm its intention to dedicate the property as public open space. G. Babbitt seconded the motion. The motion passed 6 to 0.