HomeMy Public PortalAbout06/02/2015 City Council Minutes"
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M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F J U N E 2 , 2 0 1 5
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n J u n e 2 , 2 0 1 5 a t 7 : 0 0
p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , a n d M i t c h e l l .
M e m b e r s a b s e n t : M a r t i n .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
T o m K e l l o g g , C i t y P l a n n e r D u s t y F i n k e , C i t y F i n a n c e D i r e c t o r E r i n B a r n h a r t , P u b l i c
W o r k s D i r e c t o r S t e v e S c h e r e r , C h i e f o f P o l i c e E d B e l l a n d , a n d R e c o r d i n g S e c r e t a r y
A m a n d a S t a p l e .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 0 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 1 p . m . )
J o h n s o n r e q u e s t e d t o a d d a n i t e m t o t h e a g e n d a u n d e r O l d B u s i n e s s , I t e m A , t i t l e d S a l e
o f $ 1 , 7 6 5 , 0 0 0 G e n e r a l O b l i g a t i o n I m p r o v e m e n t B o n d s S e r i e s 2 0 1 5 A f o r t h e T o w e r D r i v e
I m p r o v e m e n t P r o j e c t .
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e a g e n d a a s a m e n d e d .
M o t i o n p a s s e d u n a n i m o u s l y .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 1 p . m . )
A . A p p r o v a l o f t h e M a y 1 9 , 2 0 1 5 S p e c i a l C i t y C o u n c i l M e e t i n g M i n u t e s
M o v e d b y P e d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e M a y 1 9 , 2 0 1 5 s p e c i a l C i t y
C o u n c i l m e e t i n g m i n u t e s a s p r e s e n t e d . M o t i o n p a s s e d u n a n i m o u s l y .
B . A p p r o v a l o f t h e M a y 1 9 , 2 0 1 5 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e t w o , l i n e 5 0 , i t s h o u l d s t a t e , " . . . s u g g e s t e d t h a t o n t h e f i r s t
r e s o l u t i o n w e a d d a f o u r t h i t e m b e a d d e d . . . " O n p a g e t h r e e , l i n e 3 1 , i t s h o u l d s t a t e ,
" . . . p r o j e c t c o s t i s s p l i t i n t w o s h a l v e s . . . "
M o v e d b y P e d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e M a y 1 9 , 2 0 1 5 r e g u l a r C i t y
C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
V . C O N S E N T A G E N D A ( 7 : 0 4 p . m . )
A . A p p r o v e 2 0 1 5 - 2 0 1 6 L i q u o r L i c e n s e R e n e w a l s
B . A p p r o v e C u r b a n d C o n c r e t e I n s t a l l a t i o n S e r v i c e s A g r e e m e n t w i t h S c h m i d t
C u r b C o . I n c .
C . R e s o l u t i o n N o . 2 0 1 5 - 4 4 S u p p o r t i n g a M i n n e s o t a P o l l u t i o n C o n t r o l A g e n c y
C l e a n W a t e r P a r t n e r s h i p G r a n t A p p l i c a t i o n f o r t h e A r d m o r e A v e n u e
S t o r m w a t e r R e t r o f i t W a t e r Q u a l i t y I m p r o v e m e n t P r o j e c t
D . R e s o l u t i o n N o . 2 0 1 5 - 4 5 A p p r o v i n g M a s t e r S u b s c r i b e r A g r e e m e n t f o r
M i n n e s o t a C o u r t D a t a S e r v i c e s w i t h t h e S t a t e o f M i n n e s o t a
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
J u n e 2 , 2 0 1 5
Moved by Anderson, seconded by Pederson, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:05 p.m.)
A. Comments from Citizens on Items not on the Agenda
Don Gasper, Deer Hill Road, stated that there has recently been discussion regarding
development near Deer Hill Road and Homestead Trail. He stated that comments have
been made that the road is not going to go through, or be improved, because the Mayor
and his relatives own land/right-of-way in that area. He believed the road should go
through and be improved as he believed that there is a safety issue. He stated that the
current materials the roadway is composed of are not appropriate and even school
buses cannot use the roadway. He stated that the increased access will assist the
residents in that area and increase the value of their homes. He also hoped that the
improved access the roadway would provide could also mean that additional utilities
could be made available to those residents. He stated that Deer Hill Road should be
improved. He did not believe that the Mayor should be debating or voting on the issue of
Deer Hill Road because he owns a lot of right-of-way and therefore has a conflict of
interest.
Mitchell stated that while the Council has heard a concept plan for that development
from PRDC, the formal application will come before the Planning Commission in July of
2015. He agreed that he owns land on Deer Hill Road and stated that he has disclosed
that he owns that property to the other members of the Council and to staff. He stated
that it has not been determined there to be a conflict of interest at this point.
Gasper believed that there would be a conflict of interest for Mitchell and believed that
the Council should vote on the conflict of interest before the item is formally discussed.
B. Park Commission
Scherer reported that the park tour was held on May 20th and reviewed the parks that
were toured by the Commission. He stated that the Park Commission will review the
notes from the tour and then add items onto the CIP when the budgeting process
begins. He noted that additional maintenance items may also be added for staff.
C. Planning Commission
Finke reported that the Planning Commission will meet the following week to conduct a
public hearing for a Site Plan review for a proposed Goddard School on Clydesdale
Trail. He stated that the Commission will also have a discussion regarding the potential
administrative review of commercial development, which had been proposed during the
business forum.
VII. OLD BUSINESS
A. Sale of $1,765,000 General Obligation Improvement Bonds Series 2015A for
the Tower Drive Improvement Project (7:12 p.m.)
Stacie Kvilvang presented the sale of $1,765,000 in general obligation improvement
bonds for the Tower Drive improvement project. She noted that the City was able to
affirm the Aa2 rating with a stable outlook and reported that the City received four bids.
She stated that the lowest responsible bidder was Northland Securities with a true
interest cost of 2.46 percent.
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Medina City Council Meeting Minutes 2
June 2, 2015
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A n d e r s o n q u e s t i o n e d i f t h e r e w i l l b e a c o s t s a v i n g s t o t h e C i t y .
K v i l v a n g c o n f i r m e d t h a t t h e r e w i l l b e a c o s t s a v i n g s t o t h e C i t y w i t h t h e l o w e r i n t e r e s t
r a t e .
M i t c h e l l q u e s t i o n e d i f t h e r e w o u l d b e a c a l l d a t e f o r t h e b o n d s .
K v i l v a n g s t a t e d t h a t t h e s e w o u l d b e 1 5 y e a r b o n d s w i t h a n e i g h t y e a r c a l l d a t e . S h e
e x p l a i n e d t h a t a f t e r e i g h t y e a r s t h e b o n d s c o u l d b e p r e p a i d , p a i d i n f u l l o r r e f i n a n c e d .
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a d o p t R e s o l u t i o n N o . 2 0 1 5 - 4 6 A w a r d i n g
t h e S a l e o f G e n e r a l O b l i g a t i o n C a p i t a l I m p r o v e m e n t P l a n B o n d s , S e r i e s 2 0 1 5 A , i n t h e
O r i g i n a l A g g r e g a t e P r i n c i p a l A m o u n t o f $ 1 , 7 6 5 , 0 0 0 ; F i x i n g T h e i r F o r m a n d
S p e c i f i c a t i o n s ; D i r e c t i n g T h e i r E x e c u t i o n a n d D e l i v e r y ; a n d P r o v i d i n g f o r T h e i r P a y m e n t .
M o t i o n p a s s e d u n a n i m o u s l y .
B . M e d i n a G o l f & C o u n t r y C l u b G e n e r a l P U D , C U P A m e n d m e n t a n d S i t e P l a n
R e v i e w ( 7 : 1 5 p . m . )
F i n k e n o t e d t h a t t h i s i t e m h a d b e e n t a b l e d a t t h e M a y 1 9 t h m e e t i n g i n o r d e r f o r t h e
a p p l i c a n t t o p r o v i d e a d d i t i o n a l i n f o r m a t i o n r e q u e s t e d b y t h e C o u n c i l . H e s t a t e d t h a t i n
t h e i n t e r i m t h e a p p l i c a n t h a s u p d a t e d t h e p r o p o s e d m a t e r i a l s f r o m m e t a l t o c e m e n t
b o a r d s i d i n g , w h i c h i s a n a l l o w a b l e m a t e r i a l .
C o u s i n e a u q u e s t i o n e d i f t h i s w o u l d l o o k s i m i l a r t o t h e p o o l b u i l d i n g .
M c M a n u s c o n f i r m e d t h a t t h i s a e s t h e t i c w o u l d b e v e r y s i m i l a r t o t h e p o o l b u i l d i n g .
M i t c h e l l r e v i e w e d a d d i t i o n a l l a n g u a g e p r o v i d e d t h r o u g h w r i t i n g b y M a r t i n w h o w a s
u n a b l e t o a t t e n d t h e m e e t i n g t o n i g h t . H e r e f e r e n c e d t h e c o m m e n t r e g a r d i n g o u t s i d e
s t o r a g e a n d c o n f i r m e d t h a t t h e a p p l i c a n t w o u l d n o t b e o p p o s e d t o h a v i n g a c o n d i t i o n
a d d e d r e g a r d i n g t h e l i m i t a t i o n o n o u t s i d e s t o r a g e .
P e d e r s o n r e c u s e d h i m s e l f f r o m t h e i t e m .
1 . O r d i n a n c e N o . 5 7 9 A m e n d i n g t h e V i l l a s a t M e d i n a C o u n t r y C l u b P l a n n e d
U n i t D e v e l o p m e n t D i s t r i c t f o r t h e M e d i n a G o l f & C o u n t r y C l u b
M o v e d b y C o u s i n e a u , s e c o n d e d b y A n d e r s o n , t o a p p r o v e O r d i n a n c e N o . 5 7 9 A m e n d i n g
t h e V i l l a s a t M e d i n a C o u n t r y C l u b P l a n n e d U n i t D e v e l o p m e n t D i s t r i c t f o r t h e M e d i n a G o l f
& C o u n t r y C l u b , w i t h t h e a d d i t i o n a l c o m m e n t s a n d c o n d i t i o n s d i s c u s s e d . M o t i o n
p a s s e d u n a n i m o u s l y .
P e d e r s o n r e j o i n e d t h e C o u n c i l .
2 . R e s o l u t i o n N o . 2 0 1 5 - 4 7 A u t h o r i z i n g P u b l i c a t i o n o f O r d i n a n c e N o . 5 7 9 b y
T i t l e a n d S u m m a r y
M o v e d b y C o u s i n e a u , s e c o n d e d b y A n d e r s o n , t o a p p r o v e R e s o l u t i o n N o . 2 0 1 5 - 4 7
A u t h o r i z i n g P u b l i c a t i o n o f O r d i n a n c e N o . 5 7 9 b y T i t l e a n d S u m m a r y . M o t i o n p a s s e d
u n a n i m o u s l y .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
J u n e 2 , 2 0 1 5
3. Resolution No. 2015-48 Approving a Conditional Use Permit and Site
Plan Review to Construct Certain Accessory Buildings at the Medina
Golf & Country Club
Moved by Cousineau, seconded by Anderson, to approve Resolution No. 2015-48
Approving a Conditional Use Permit and Site Plan Review to Construct Certain
Accessory Buildings at the Medina Golf & Country Club. Motion passed unanimously.
VIII. NEW BUSINESS
A. Aldi — Site Plan Review and Hardcover Variance — 3522 Sioux Drive — Public
Hearing (7:22 p.m.)
Finke presented a request from Aldi to construct a 17,825 square foot grocery store. He
identified the proposed parcel and noted that the Planning Commission did review the
application at their meetings in both April and May and ultimately recommended denial
of the variance request. He stated that the property lies within the Elm Creek Shoreland
Overlay District which has more stringent requirements. He reviewed the requests
before the Council which include a variance from the hardcover requirement as well as a
Site Plan review. He provided information regarding the adjacent properties and noted
that staff did request that the applicant provide an access to the neighboring parcel,
which the applicant has provided. He stated that the applicant has changed the
proposed access and has reduced the number of trees proposed for removal in order to
address comments made by the Planning Commission. He reviewed the tree
preservation and landscaping as proposed and compared those figures to the City
requirements. He noted that the applicant has hired an arborist that has identified poor
quality Boxelder trees along the streambank and is proposing to exempt those trees
from the number removed because of the poor quality. He reviewed the
recommendations made by the Planning Commission and noted that the applicant has
submitted an updated plan which was not reviewed by the Planning Commission. He
stated that the applicant reduced the number of parking stalls by eight, which now falls
within the City parking requirements; added a sidewalk connection, to better reflect the
character of the area; and the hardcover was reduced as a result of the parking
reduction which allows for additional space for stormwater treatment and which now
exceeds the minimum stormwater requirements of the district.
Dennis Hedtke stated that he owns the property located at 3522 Sioux Drive, the
proposed site of the Aldi store, noting that he took possession of the property in 1979
and is asking the Council to work with Aldi in order for the project to move forward. He
stated that he came before the Council on August 7, 2013 to receive a rezoning of the
property and has worked with Aldi for over ten months in order to create this proposal for
the store. He noted that this is a very challenging development because of the Elm
Creek Shoreland Overlay District requirements. He identified a neighboring property
which received a 50 percent hardcover variance for their site and asked that a similar
allowance be granted for this property in order to allow for development. He did not
believe that he would be able to find another party interested in developing the property
because of the tank spillage that occurred from a neighboring property and because of
the increased requirements resulting from the Elm Creek Shoreland Overlay District. He
stated that he has spoken with some of the neighbors and the residents at Gramercy are
very supportive of this request as they believe this would suit their needs for grocery
shopping.
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Medina City Council Meeting Minutes 4
June 2, 2015
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A n d r e w M a c k , D i r e c t o r o f R e a l E s t a t e f o r A l d i , s t a t e d t h a t t h e y h a v e w o r k e d h a r d w i t h
t h e p r o p e r t y o w n e r a n d s t a f f f o r t h e p a s t y e a r i n o r d e r t o c r e a t e t h i s p r o p o s a l . H e n o t e d
t h a t t h e y h a v e w o r k e d c l o s e l y w i t h s t a f f a n d t h e W a t e r s h e d i n o r d e r t o i m p r o v e t h e
s t r e a m b a n k a n d c o n d i t i o n o f t h e s i t e t h r o u g h t h e d e v e l o p m e n t o f t h i s s i t e .
A n d y B r a n d e l , I S G , t h a n k e d s t a f f , s p e c i f i c a l l y F i n k e , f o r h i s e f f o r t s d u r i n g t h i s p r o c e s s .
H e s t a t e d t h a t a n u p d a t e d v e r s i o n o f t h e p l a n h a s b e e n p r o v i d e d t o t h e C o u n c i l w h i c h
i n c o r p o r a t e s t h e c o m m e n t s a n d c o n c e r n s o f t h e P l a n n i n g C o m m i s s i o n a n d E l m C r e e k
W a t e r s h e d . H e h i g h l i g h t e d s o m e o f t h e p r o p o s e d c h a n g e s w h i c h w e r e m e n t i o n e d b y
F i n k e i n c l u d i n g t h e r e d u c t i o n o f p a r k i n g s t a l l s t o m e e t t h e r e q u i r e m e n t o f t h e C i t y . H e
s t a t e d t h a t t h e r e d u c t i o n i n p a r k i n g a l s o r e d u c e s t h e a m o u n t o f h a r d c o v e r a n d p r o v i d e s
a d d i t i o n a l s p a c e f o r s t o r m w a t e r t r e a t m e n t . H e s t a t e d t h a t t h e p r o p o s e d a c c e s s w a s a l s o
c h a n g e d r e c o n f i g u r i n g t h e a c c e s s a n d e x t e n d i n g t h e s i d e w a l k i n o r d e r t o m a k e t h e a r e a
f e e l m o r e l i k e a c i t y s t r e e t . H e r e p o r t e d t h a t t h e E l m C r e e k W a t e r s h e d D i s t r i c t h a s
p r o v i d e d a l e t t e r o f s u p p o r t f o r t h e r e q u e s t w i t h t h e c o n d i t i o n t h a t t h r e e a d d i t i o n a l t r e e s
b e p l a n t e d i n a s p e c i f i c a r e a . H e s t a t e d t h a t a l o n g w i t h t h i s p r o j e c t t h e y w i l l a l s o b e
c o n d u c t i n g 5 0 0 f e e t o f s t r e a m b a n k i m p r o v e m e n t a n d a d d i t i o n a l s t o r m w a t e r t r e a t m e n t
a l o n g H i g h w a y 5 5 w h i c h i s n o t r e q u i r e d .
M i t c h e l l s t a t e d t h a t h e r e c e i v e d w r i t t e n c o m m e n t s f r o m M a r t i n a s k i n g a b o u t m o d u l a t i o n
a n d / o r a m i x o f b u i l d i n g m a t e r i a l s o n t h e w e s t e l e v a t i o n a s w e l l a s t h e p r o p o s e d
s c r e e n i n g o f t h e r o o f t o p e q u i p m e n t .
F i n k e s t a t e d t h a t i n g r o s s t h e p r o p o s a l m e e t s t h e m i n i m u m m o d u l a t i o n s t a n d a r d s o f t h e
d i s t r i c t .
B r a n d e l d e s c r i b e d t h e m o d u l a t i o n a n d p r o v i d e d e x a m p l e s o f t h e m a t e r i a l s p r o p o s e d . H e
s t a t e d t h a t t h e p l a n i n c l u d e s t h e p r o p o s e d r o o f t o p s c r e e n i n g m a t e r i a l s w h i c h a r e
t y p i c a l l y u s e d f o r t h e s t o r e s .
A n d e r s o n a s k e d i f t h e p l a n s f o r t h e n e w r o a d c o m i n g i n w o u l d i n c l u d e s t r i p i n g .
B r a n d e l s t a t e d t h a t t h e r e i s n o t s t r i p i n g s h o w n b u t n o t e d t h a t t h e y w o u l d b e a g r e e a b l e t o
s t r i p i n g .
A n d e r s o n s t a t e d t h a t t h e r o a d w a y s h o u l d b e s t r i p e d .
C o u s i n e a u q u e s t i o n e d i f t h e t r e e s o n t h e n o r t h s i d e o f E l m C r e e k w o u l d h a v e t o b e
r e m o v e d o r w h e t h e r t h a t i s s i m p l y b e i n g d o n e f o r v i s i b i l i t y .
B r a n d e l s t a t e d t h a t t h e y a r e r e m o v i n g s o m e o f t h e t r e e s f o r v i s i b i l i t y p u r p o s e s .
C o u s i n e a u s t a t e d t h a t p e r h a p s a s m a l l e r a m o u n t o f t r e e s c o u l d b e r e m o v e d w h i l e s t i l l
p r o v i d i n g v i s i b i l i t y .
M a c k s t a t e d t h a t t h e y w o u l d n e e d a c e r t a i n p e r c e n t a g e o f v i s i b i l i t y i n o r d e r t o b e a v i a b l e
r e t a i l l o c a t i o n .
B r a n d e l n o t e d t h a t a n u m b e r o f t h e p o o r q u a l i t y t r e e s a r e a l s o l o c a t e d i n t h a t a r e a .
M i t c h e l l o p e n e d t h e p u b l i c h e a r i n g a t 7 : 5 8 p . m .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
J u n e 2 , 2 0 1 5
Jim Tiller, Treasurer of Arnt Hamel Property LLC which is the adjacent property, stated
that Arnt Property is in favor of the application especially with the addition of the private
street easement. He did not believe that the receipt of the private street easement
should not mean that the Highway 55 access for Arnt Property should automatically
close. He stated that while he appreciates the private street easement, he had concern
that MnDOT could possibly close that access without input if that easement is provided.
He stated that he has also asked Aldi for a sign easement in the southwest corner of
their property in order to provide direction for future development of the Arnt property.
Mitchell closed the public hearing at 8:03 p.m.
Mitchell stated that if the hardcover variance were not to be issued, the approval process
would stop but if the hardcover variance is agreed upon the approval could move
forward. He stated that the new plan has not been reviewed by the Planning
Commission and could also be sent back for their input.
Anderson stated that normally he would send this back to the Planning Commission
because they have not seen this plan and had a strong opinion against the original plan.
He stated that in this instance he believes that the applicant has addressed the concerns
of the Commission and therefore believed that the Council could continue the review.
Cousineau agreed with the comments made by Anderson as the majority of the
comments of the Planning Commission had been addressed. She noted that she does
have a concern with the tree removal.
Anderson noted that the Planning Commission could review this item the following week
and the item could return to the Council at the next meeting.
Mitchell believed that this review could continue at the Council level without returning to
the Planning Commission. He stated that he has visited the site and agreed that there
were poor quality trees in the area proposed for removal. He stated that cutting those
junk trees and replacing with new trees would be an improvement, noting that he would
rather have fewer trees in better condition.
Pederson agreed that the poor quality trees should be removed and stated that he does
not have a problem with the proposed removal as the Watershed has given their
support. He also believed that a highway commercial property should have visibility.
Mitchell stated that the screening materials for the rooftop equipment look ordinary and
he would like that to be done in a more architectural manner. He believed that the
modulation of the west side of the building was sufficient. He questioned if additional
streambank work should be required or whether that aspect should fall under the
authority of the Watershed.
Finke stated that the physical streambank restoration is one aspect while the vegetation
removal is another, explaining that the vegetation is proposed for removal with
replacement by a physical streambank restoration.
Mitchell confirmed the consensus of the Council that the applicant replants vegetation
along the streambank where vegetation is removed.
•
Medina City Council Meeting Minutes 6
June 2, 2015
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B r a n d e l c o n f i r m e d t h a t t h e r e i s a p l a n t i n g p l a n f o r s t r e a m b a n k v e g e t a t i o n .
M i t c h e l l s t a t e d t h a t h e w o u l d l i k e t o s e e t h e a p p l i c a n t a n d s t a f f w o r k t o g e t h e r t o
d e t e r m i n e t h e n u m b e r o f t r e e s t h a t w i l l b e r e m o v e d a n d r e p l a c e d a s w e l l a s t h e
r e p l a c e m e n t o f s t r e a m b a n k v e g e t a t i o n .
B r a n d e l s t a t e d t h a t t h e y h a d n o t r e c e i v e d f o r m a l r e q u i r e m e n t s r e g a r d i n g t h e t r e e
r e p l a c e m e n t a n d n o t e d t h a t t h e y f u l l y i n t e n d t o m e e t t h e t r e e r e p l a c e m e n t s t a n d a r d s i f
t h i s a p p l i c a t i o n d o e s n o t d o t h a t .
C o u s i n e a u q u e s t i o n e d i f s t a f f c a n w o r k w i t h t h e a p p l i c a n t r e g a r d i n g t r e e p l a c e m e n t f o r
t h o s e t r e e s t h a t w i l l b e r e p l a c e d .
F i n k e s t a t e d t h a t t y p i c a l l y t h e o r d i n a n c e d o e s n o t s p e c i f y w h e r e t r e e s w i l l b e r e p l a n t e d
b u t n o t e d t h a t t h e C i t y w o u l d h a v e m o r e a u t h o r i t y b e c a u s e o f t h e E l m C r e e k S h o r e l a n d
O v e r l a y D i s t r i c t .
M i t c h e l l a s k e d i f t h e a p p l i c a n t h a s a p r e f e r e n c e r e g a r d i n g t h e d e v e l o p m e n t o f t h e f u t u r e
r o a d w a y w h i c h m a y o r m a y n o t o c c u r .
B r a n d e l s t a t e d t h a t t h e y w o u l d p r e f e r a p e t i t i o n f o r w a i v e r s i m i l a r t o w h a t t h e p r o p e r t y
a c r o s s t h e s t r e e t r e c e i v e d .
B a t t y n o t e d t h a t w o u l d a l s o b e t h e p r e f e r e n c e o f t h e C i t y . H e p r o v i d e d a d d i t i o n a l
i n f o r m a t i o n o n t h e w a i v e r p r o c e s s a n d n o t e d t h a t i f t h e r o a d w a y d e v e l o p s i n t h e
t i m e f r a m e s p e c i f i e d i n t h e a g r e e m e n t , t h e i m p r o v e m e n t p r o j e c t w o u l d b e f u l l y a s s e s s e d
t o t h o s e p r o p e r t i e s .
M i t c h e l l r e f e r e n c e d t h e p o t e n t i a l c o n d i t i o n s a n d s u g g e s t e d a m e n d m e n t s . H e r e f e r e n c e d
c o n d i t i o n 2 A a n d s u g g e s t e d a d d i t i o n a l l a n g u a g e s p e c i f y i n g t h a t t h e a p p l i c a n t w o r k w i t h
C i t y s t a f f r e g a r d i n g w h i c h t r e e s a r e t o b e r e m o v e d , w h a t a n d w h e r e t h e n e w t r e e s a r e t o
b e p l a c e d , a n d r e g a r d i n g t h e s t r e a m b a n k v e g e t a t i o n . H e a l s o s u g g e s t e d a d d i t i o n a l
l a n g u a g e r e g a r d i n g t h e p e t i t i o n a n d w a i v e r f o r t h e f u t u r e r o a d w a y . H e s u g g e s t e d a n
a d d i t i o n a l c o n d i t i o n t h a t w o u l d s p e c i f y t h a t t h e r o o f t o p s c r e e n i n g o f m e c h a n i c e q u i p m e n t
b e i n a p l e a s i n g a r c h i t e c t u r a l s t y l e s i m i l a r t o t h e b u i l d i n g .
A n d e r s o n a l s o s u g g e s t e d a c o n d i t i o n t h a t t h e a p p l i c a n t s t r i p e t h e l e f t t u r n l a n e a n d
e a s e m e n t r o a d .
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o d i r e c t s t a f f t o p r e p a r e a r e s o l u t i o n f o r
a p p r o v a l f o r t h e A l d i S i t e P l a n r e v i e w a n d h a r d c o v e r v a r i a n c e r e q u e s t s b a s e d o n t h e
f i n d i n g s t h a t t h e c r i t e r i a f o r a v a r i a n c e h a v e b e e n m e t a n d b a s e d o n t h e f i n d i n g s a n d
c o n d i t i o n s s p e c i f i e d b y t h e s t a f f r e p o r t a n d m o d i f i e d b y t h e d i s c u s s i o n o f t h e C o u n c i l .
M o t i o n p a s s e d u n a n i m o u s l y .
B . H i g h w a y 5 5 / C o u n t y R o a d 1 1 6 I n t e r s e c t i o n L a y o u t ( 8 : 2 4 p . m . )
J o h n s o n p r e s e n t e d t h e l a y o u t f o r t h e p r o p o s e d H i g h w a y 5 5 a n d C o u n t y R o a d 1 1 6
i n t e r s e c t i o n . H e n o t e d t h a t r e p r e s e n t a t i v e s f r o m H e n n e p i n C o u n t y a r e p r e s e n t t o
p r o v i d e c l a r i f i c a t i o n o n t h e p r o p o s e d c h a n g e s f r o m t h e p r e v i o u s l y a p p r o v e d d e s i g n t o
t h i s p r o p o s e d d e s i g n .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
J u n e 2 , 2 0 1 5
Kristy Morter, Hennepin County, recognized the significant delay to the traffic traveling
southbound on County Road 116 during the peak morning hours. She also
acknowledged the dated signal equipment. She provided background information noting
that the County hired TKDA in 2011 to create a plan for the intersection which was
approved in 2012. She summarized the design process and noted that these plans
proposed tonight incorporate the comments received in regard to the 60 percent plans
submitted in September 2014. She stated that the County, City and MnDOT met in April
and committed to 2017 construction. She noted that approval of these plans would be
needed in order to move forward with the project.
Tim Chalupnik, TKDA, compared the previously approved plans to the plans as
proposed today, noting that the comments from MnDOT have been incorporated. He
discussed the changes that were made to the plans which would change the driveway
used to access businesses such as the Countryside Cafe and McDonald. He stated that
in addition to the proposed modifications, the driveway would become a City street
rather than a driveway.
Johnson stated that the City and County had a discussion with McDonald's the previous
week and the business was adamant that they would need a right -out onto Highway 55.
He noted that Hennepin County stated that they would discuss that option internally.
Tim Breuers, Hennepin County, stated that discussion is still occurring. He noted that
McDonald's has remained adamant that they would like the right -out onto Highway 55.
Chalupnik reviewed the design modifications to CR 116 which would reduce northbound
CR 116 to one lane in order to redesign the median and maximize the southbound turn
lane as well as providing right in turns at two locations. He advised that another
modification would be to combining the through and right turn lane on westbound
Clydesdale Trail into one lane to reduce the pavement width.
Breuers discussed the public involvement since the 2012 approval including discussions
with McDonald's. He noted that although McDonald's would prefer a right in/right out,
the plan is to move forward with the plan as proposed. He stated that they also met with
Mobil, noting that the business manager is amenable to the plans. He stated that
notification letters will be sent to all the business owners along CR 116 once the permit
approval is received. He reviewed the cost -share funding noting that Medina's share
would be $870,000 for construction and right-of-way. He stated that cost does not
include an optional railroad quiet zone which is estimated to cost $250,000. He stated
that Hennepin County's share is estimated to be $2,700,000 for construction, right-of-
way and railroad costs while the share for MnDOT would be $150,000 for the traffic
signal. He noted that there is $950,000 available in federal funding for the project.
Johnson stated that staff has been in communication with the County in an attempt to
transfer the City's portion of the cost to be associated with CSAH 115 in order to use
Municipal State Aid (MSA) funding. He stated that staff is also investigating possible
funding mechanisms on the quiet zone option.
Cousineau provided information on the Cities of Shoreview and Little Canada, who were
allocated funds through the legislature for railroad quiet zones.
•
•
Medina City Council Meeting Minutes 8
June 2, 2015
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P e d e r s o n q u e s t i o n e d i f t h e r e q u i r e m e n t s f o r a q u i e t z o n e w o u l d c h a n g e i n t h e f u t u r e ,
s h o u l d t h e d e c i s i o n b e m a d e t o d e l a y t h e q u i e t z o n e e l e m e n t s b e c a u s e o f c o s t a t t h i s
t i m e .
B r e u e r s s t a t e d t h a t t h e r o a d i s b e i n g d e s i g n e d t o m a t c h t h e q u i e t z o n e r e q u i r e m e n t s b u t
c o u l d n o t e s t i m a t e w h e t h e r t h e r e q u i r e m e n t s f o r a q u i e t z o n e w o u l d c h a n g e i n t h e f u t u r e .
H e r e v i e w e d t h e p r o j e c t s c h e d u l e b e g i n n i n g w i t h i n t e r i m i m p r o v e m e n t s d u r i n g t h e
s u m m e r o f 2 0 1 5 a n d t h e s t a r t o f t h e p r o j e c t c o n s t r u c t i o n i n A p r i l o f 2 0 1 7 .
P e d e r s o n r e f e r e n c e d t h e M S A f u n d i n g a n d q u e s t i o n e d i f t h e C i t y i s c l e a r o n h o w t h a t
f u n d i n g s o u r c e c o u l d b e u s e d .
J o h n s o n s t a t e d t h a t s t a f f i s s t i l l i n v e s t i g a t i n g t h a t f u n d i n g o p t i o n .
1 . R e s o l u t i o n N o . 2 0 1 5 - 4 9 A p p r o v i n g t h e P r e l i m i n a r y C o n c e p t L a y o u t f o r
t h e R e c o n s t r u c t i o n o f t h e T H 5 5 a t C R 1 1 6 / C S A H 1 1 5 I n t e r s e c t i o n
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e R e s o l u t i o n N o . 2 0 1 5 - 4 9
A p p r o v i n g t h e P r e l i m i n a r y C o n c e p t L a y o u t f o r t h e R e c o n s t r u c t i o n o f t h e T H 5 5 a t C R
1 1 6 / C S A H 1 1 5 I n t e r s e c t i o n . M o t i o n p a s s e d u n a n i m o u s l y .
A n d e r s o n c o m m e n d e d s t a f f a n d P e d e r s o n f o r t h e i r e f f o r t s i n s h e p h e r d i n g t h i s i s s u e i n
o r d e r t o s e e t h i s p r o g r e s s . H e a l s o t h a n k e d H e n n e p i n C o u n t y f o r t h e i r c o o p e r a t i o n .
C o u s i n e a u s t a t e d t h a t t h e C i t y a n d C o u n t y s h o u l d c o n t i n u e t o w o r k w i t h M c D o n a l d ' s
r e g a r d i n g t h e i r a c c e s s , n o t i n g t h a t t h e o w n e r o f t h e b u s i n e s s i s a M e d i n a r e s i d e n t .
C . W r i g h t - H e n n e p i n E l e c t r i c C o o p e r a t i v e C o n d i t i o n a l U s e P e r m i t f o r S o l a r
P a n e l s 4 3 1 5 W i l l o w D r i v e ( 8 : 5 9 p . m . )
F i n k e p r e s e n t e d a r e q u e s t f o r a C o n d i t i o n a l U s e P e r m i t t o i n s t a l l g r o u n d m o u n t e d s o l a r
p a n e l s a t t h e s u b s t a t i o n t h e a p p l i c a n t o w n s a t 4 3 1 5 W i l l o w D r i v e . H e n o t e d t h a t g r o u n d
m o u n t e d s o l a r p a n e l s w e r e d i s c u s s e d i n c o n c e p t a s a r e s u l t o f t h e r e q u e s t w h e n t h e
C o u n c i l r e c e n t l y a d d e d t h e e q u i p m e n t a s a n a l l o w a b l e u s e i n c e r t a i n z o n i n g d i s t r i c t s . H e
s t a t e d t h a t t h e a p p l i c a n t i s p r o p o s i n g a d u a l s i d e d p a n e l w h i c h w o u l d i n e s s e n c e b l o c k
t h e r e a r o f t h e e q u i p m e n t . H e s t a t e d t h a t t h e s i t e i s c u r r e n t l y n o t i n c o m p l i a n c e w i t h t h e
l a n d s c a p i n g r e q u i r e m e n t s a n d a d v i s e d t h a t t h e a p p l i c a n t h a s s u b m i t t e d a p l a n w h i c h
m e e t s t h e r e c o m m e n d a t i o n m a d e b y t h e P l a n n i n g C o m m i s s i o n . H e s t a t e d t h a t t h e
P l a n n i n g C o m m i s s i o n h e l d a p u b l i c h e a r i n g t h e p r e v i o u s m o n t h a n d r e c o m m e n d e d
u n a n i m o u s a p p r o v a l o f t h e r e q u e s t s u b j e c t t o t h e c o n d i t i o n s n o t e d i n t h e s t a f f r e p o r t .
M i t c h e l l q u e s t i o n e d t h e z o n i n g o f t h e n e i g h b o r i n g f a r m p r o p e r t y .
F i n k e s t a t e d t h a t p r o p e r t y i s w i t h i n t h e r u r a l b u s i n e s s h o l d i n g d i s t r i c t w i t h t h e i n t e n t i o n o f
t h e s i t e t o d e v e l o p i n t h e f u t u r e i n t o b u s i n e s s p a r k .
W a y n e B a u e r n s c h m i t t , W r i g h t - H e n n e p i n E l e c t r i c C o o p e r a t i v e , s t a t e d t h a t t h e y a r e w i l l i n g
t o w o r k w i t h s t a f f r e g a r d i n g a n y c o m m e n t s t o t h e l a n d s c a p i n g .
P e d e r s o n q u e s t i o n e d i f t h e p a n e l s w o u l d m o v e w i t h t h e s u n .
B a u e r n s c h m i t t s t a t e d t h a t t h e p a n e l s w o u l d n o t m o v e .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 9
J u n e 2 , 2 0 1 5
Cousineau questioned the height of the panels.
Bauernschmitt stated that the panels would be ten feet or less in height.
Anderson questioned the amount of traffic that would be generated following the
installation of the panels, noting the dirt road.
Bauernschmitt stated that more traffic is generated from the substation and advised that
their access road is paved.
Pederson questioned if the area would be fenced and if not, what would be done to
prevent vandalism.
Steve Nisbet, Wright -Hennepin, stated that there would not be a fence but there would
be a security system to address that issue. He noted that the current solar arrays are
not fenced.
Moved by Anderson, seconded by Cousineau, to direct staff to prepare a resolution
approving the CUP based upon the findings noted in the staff report and subject to the
conditions recommended by the Planning Commission. Motion passed unanimously.
D. Ordinance No. 580 Establishing the Villas at Medina Country Club Storm
Sewer Improvement Tax District - Public Hearing (9:08 p.m.)
Johnson stated that the City requires that a homeowners association maintain
stormwater utilities within their association and this action is required to protect the City
in the case that the City needs to conduct the necessary maintenance that are not done
by the homeowner's association.
Mitchell opened the public hearing at 9:09 p.m.
No comments made.
Mitchell closed the public hearing at 9:10 p.m.
Moved by Cousineau, seconded by Anderson, to adopt Ordinance No. 580 Establishing
the Villas at Medina Country Club Storm Sewer Improvement Tax District. Motion
passed unanimously.
1. Resolution No. 2015-50 Authorizing Publication of Ordinance No. 580 by
Title and Summary
Moved by Cousineau, seconded by Anderson, to adopt Resolution No. 2015-50
Authorizing Publication of Ordinance No. 580 by Title and Summary. Motion passed
unanimously.
IX. CITY ADMINISTRATOR REPORT (9:10 p.m.)
Johnson stated that the Tower Drive project is underway, noting that staff has received
some complaints regarding water service, or lack thereof, during certain project times.
He stated that staff will continue to work with homeowners and business owners to alert
them of water shutoff times. He noted that asbestos tiles were identified during the
excavation of the new stormwater pond and questioned if Kellogg had additional
information.
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Medina City Council Meeting Minutes 10
June 2, 2015
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K e l l o g g s t a t e d t h a t t h e c o n t r a c t o r d i d h a v e q u o t e s f r o m c o n t r a c t o r s t h a t a r e l i c e n s e d a n d
a p p r o v e d t o r e m o v e t h e m a t e r i a l s . H e a l s o p r o v i d e d a d d i t i o n a l i n f o r m a t i o n o n t h e
u n p l a n n e d w a t e r s h u t o f f t h a t r e c e n t l y o c c u r r e d .
S c h e r e r s t a t e d t h a t p u b l i c w o r k s h a s a l o t o f p r o j e c t s g o i n g o n , r e p o r t i n g t h a t t h e p r o j e c t s
a r e m o v i n g a l o n g w e l l .
X . M A Y O R & C I T Y C O U N C I L R E P O R T S ( 9 : 1 4 p . m . )
M i t c h e l l r e p o r t e d t h a t t h e f i r e d e p a r t m e n t c o n s o l i d a t i o n t a l k s c o n t i n u e w i t h R a y M c C o y ,
n o t i n g t h a t h e , P e d e r s o n , B e l l a n d a n d J o h n s o n w i l l m e e t w i t h R a y M c C o y t h e f o l l o w i n g
T u e s d a y t o r e c e i v e a n u p d a t e . H e s t a t e d t h a t t h e C i t y s h o u l d a l s o r e v i e w c o n t r a c t s i n
o r d e r t o f u r t h e r e x p l i c a t e t h e s e r v i c e d e s i r e d .
X l . A P P R O V A L T O P A Y T H E B I L L S ( 9 : 1 6 p . m . )
M o v e d b y P e d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e b i l l s , E F T 0 0 3 1 6 2 E -
0 0 3 1 7 5 E f o r $ 4 8 , 1 9 1 . 9 5 , o r d e r c h e c k n u m b e r s 4 2 8 7 1 - 4 2 9 2 0 f o r $ 3 2 7 , 1 8 4 . 8 1 , a n d
p a y r o l l E F T 5 0 6 4 1 3 - 5 0 6 4 3 9 f o r $ 4 6 , 5 0 8 . 7 5 . M o t i o n p a s s e d u n a n i m o u s l y .
X I I . A D J O U R N
M o v e d b y C o u s i n e a u , s e c o n d e d b y A n d e r s o n , t o a d j o u r n t h e m e e t i n g a t 9 : 1 7 p . m .
M o t i o n p a s s e d u n a n i m o u s l y .
B o b M i t c h e l l , M a y o r
A t t e s t :
S c o t t J o h n s o n , c ' y A d m i n i s t r a t o r
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 1
J u n e 2 , 2 0 1 5
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T h i s P a g e I n t e n t i o n a l l y L e f t B l a n k
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M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 2
J u n e 2 , 2 0 1 5
ORDER CHECKS May 20, 2015 - June 2, 2015
42871 ANDERSON, ROSS $150.00
42872 BOPPINEDI, VINUTHA $150.00
42873 HUQ, MAHBUBUL $225.00
42874 PRABHAKARAN,PRASANTH $250.00
42875 SINNING, JASON $150.00
42876 JOHNSON, MICHAEL $150.00
42877 US HOME CORP $20,000.00
42878 MARK J TRAUT WELLS, INC $26,621.37
42879 MATTAMY MPLS PRTNSHP $60,000.00
42880 OLIMB, KARLA $500.00
42881 PRIMROSE SCHOOL $210.00
42882 AMERICAN MADE ELECTION EQUIP $3,575.00
42883 AUTOMATIC SYSTEMS CO $306.05
42884 BAILEY NURSERIES, INC. $3,559.50
42885 BOYER FORD TRUCKS INC $81,067.00
42886 CENTURYLINK $644.00
42887 COUNTRYSIDE CAFE $150.43
42888 ECM PUBLISHERS INC $250.03
42889 GO 2 HAMEL LLC $493.72
42890 GRAINGER $93.72
42891 HAMEL VOLUNTEER FIRE DEPT $63,778.75
42892 HENN COUNTY TAXPAYER SVCS DEPT $52.70
42893 HENRYS WATERWORKS INC $3,679.27
42894 HOLIDAY FLEET $134.24
42895 I-94 WEST CHAMBER OF COMMERCE $40.00
42896 ISELER DEMOLITION INC $15,800.00
42897 KENNEDY & GRAVEN CHARTERED $18,796.95
42898 LARKIN AUTO $227.84
42899 CITY OF LONG LAKE $2,624.00
42900 MADISON NATIONAL LIFE $598.61
42901 MARCO INC $97.29
42902 MARK J TRAUT WELLS, INC $4,717.38
42903 MCMA-MN CTY/CO MGMT ASSOC $116.40
42904 MEDINA MOBIL, INC $100.00
42905 MN DEPT OF LABOR/INDUSTRY $100.00
42906 MN SAFETY COUNCIL INC $800.00
42907 MOTHERS MOTORS/LORETTO TOWING $126.25
42908 NAPA OF CORCORAN INC $190.72
42909 OFFICE DEPOT $192.82
42910 RANDY'S SANITATION INC $2,885.02
42911 ROLF ERICKSON ENTERPRISES INC $7,164.07
42912 STREICHER'S $297.93
42913 SUBURBAN TIRE WHOLESALE INC $549.64
42914 SUN LIFE FINANCIAL $504.90
42915 TEGRETE CORP $1,358.64
42916 TIMESAVER OFFSITE $298.00
42917 WESTSIDE WHOLESALE TIRE $1,192.51
42918 COMMERCIAL ASPHALT CO. $1,465.06
42919 KAUR, BALJIT $500.00
42920 STEVENS, HEATHER $250.00
Total Checks $327,184.81
Electronic Payments May 15, 2015 - May 28, 2015
003162E PR PERA $13,902.50
003163E PR FED/FICA $15,160.44
003164E PR MN Deferred Comp $1,980.00
003165E PR STATE OF MINNESOTA $3,175.35
003166E SELECT ACCOUNT $702.00
003167E CITY OF MEDINA $18.00
003168E FARMERS STATE BANK OF HAMEL $20.00
Medina City Council Meeting Minutes 13
June 2, 2015
003169E KONICA MINOLTA $168.48
003170E XCEL ENERGY $8,426.86
003171E WRIGHT HENN COOP ELEC ASSN $1,806.85
003172E MEDIACOM OF MN LLC $219.90
003173E DELTA DENTAL $2,348.34
003174E VALVOLINE FLEET SERVICES $140.23
003175E PITNEY BOWES $123.00
Total Electronic Checks $48,191.95
PAYROLL DIRECT DEPOSIT May 20, 2015
506413 ALTENDORF, JENNIFER L. $1,269.15
506414 BARNHART, ERIN A $1,865.68
506415 BELLAND, EDGAR J. $2,524.22
506416 BOECKER, KEVIN D $2,343.39
506417 CONVERSE, KEITH A. $2,088.33
506418 DINGMANN, IVAN W. $1,937.93
506419 DOMINO, CHARMANE $1,737.98
506420 ENDE, JOSEPH $1,356.11
506421 FINKE, DUSTIN D $2,116.36
506422 GALLUP, JODI M. $1,590.31
506423 GLEASON, JOHN M $2,124.51
506424 GREGORY, THOMAS $1,859.31
506425 HALL, DAVID M $1,974.08
506426 JESSEN, JEREMIAH S. $2,019.84
506427 JOHNSON, SCOTT T $2,162.88
506428 KLAERS, ANNE M. $612.44
506429 LANE, LINDA $1,465.16
506430 LEVER, GREGORY J $2,253.04
506431 MCGILL, CHRISTOPHER R. $1,411.39
506432 NELSON, JASON $2,231.72
506433 NISSEN, JACQUEL R $450.47
506434 PETERSON, DEBRA A. $1,545.17
506435 REINKING, DEREK M $1,853.15
506436 SCHERER, STEVEN T $2,225.71
506437 VIEAU, CECILIA M $1,175.80
506438 VINCK, JOHN J. $1,761.20
506439 WENANDE, BRANDON S. $553.42
Total Payroll Direct Deposit $46,508.75
Medina City Council Meeting Minutes 14
June 2, 2015