HomeMy Public PortalAbout19930428 - Minutes - Board of Directors (BOD) Open Space
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 93-09
REGULAR MEETING
BOARD OF DIRECTORS
April 28 , 1993
MINUTES
I. ROLL CALL
President Betsy Crowder called the meeting to order at 7 : 34 P.M.
Members Present: Pete Siemens, Robert McKibbin, Wim de Wit,
Ginny Babbitt, and Betsy Crowder.
Members Absent: Nonette Hanko and Teena Henshaw
Personnel Present: Craig Britton, Jean Fiddes, John Escobar,
Randy Anderson, Malcolm Smith, Del Woods, Mary Gundert, Sheryl
Marioni Cochran, Carleen Bruins, Stanley Norton, Patty Quillin,
and Emma Johnson.
II . ORAL COMMUNICATIONS
There were no oral communications.
III . ADOPTION OF AGENDA
Edward Emling, 11853 Murietta Lane, Los Altos Hills requested
that the agenda item concerning the appointment of acting general
manager be removed from the consent calendar. B. Crowder
requested that the written communications to George Norton and
Julie Duncan be removed from the consent calendar.
Motion: G. Babbitt moved that the Board adopt the agenda as
amended. W. de Wit seconded the motion. The motion
passed 5 to 0.
IV. ADOPTION OF CONSENT CALENDAR
Motion: P. Siemens moved that the Board adopt the balance of
the consent calendar including: the minutes of April
14 , 1993 ; response to written communication dated March
31, 1993 from Sally Boyd, Frank Frederick, Mary
O'Rourke, and David and Vaness Bome, all of Britton
Heights, San Carlos; response to written communication
dated April 8 from Tom Arkwright, 1 Bay Hill Place Half
Moon Bay; the Award of Contract for the Picchetti
Blacksmith Shop Restoration Project; Award of Contract
for Weeks Road Project at La Honda Creek Open Space
Preserve; and Resolutions 93-13 Amending Rules of
Procedure, Resolution 93-14 Establishing Financial
Instrument Signatories of the District for Santa Clara
County Accounts, Resolution 93-15 Authorizing Signing
and Endorsing Checks and Other Instruments for Checking
Account (First Interstate Bank of California - Los
Altos) , Resolution 93-16 Authorizing Signing of Payroll
Checks for Payroll Checking Account (First Interstate
Meeting 93-09 Page 2
Ba of California Los Alto. and 93-17 Establishing
Signatories for Entering Safe Deposit Boxes (First
Interstate Bank of California - Los Altos) ; and Revised
Claims 93-07 . G. Babbitt seconded the motion. The
motion passed 5 to 0.
V. WRITTEN COMMUNICATIONS
B. Crowder requested that the letters to George Norton and Julie
Duncan be revised to include a sentence that they could call her
if they had further questions, as well as a reference to Mr.
Norton ' s longtime relationship with the District.
Motion: P. Siemens moved the approval of the written
communications. G. Babbitt seconded the motion. The
motion passed 5 to 0.
VI. BOARD BUSINESS
A. Introduction of 1993 Spring Docent Trai
ning Class (Report R-
93-55)
C. Bruins reported that changes have been made to the docent
educational program, with a spring and fall training
sessions. she said the sessions are more intensive. P.
Quillin noted that eleven trainees have finished the
classroom study and field exploration and three have
completed the fall training module which qualifies them to
join the docent team. She introduced the members of the
class to the Board.
B. Crowder congratulated the docents and thanked them for
being an important part of visitor contacts for the
District.
B. Appointment of Acting GeneralManager (Report R-93-57)
Edward Emling, R.W. Caughlin, 10836 West Loyola Drive, Los
Altos Hills, and Harry Block, 11751 Winding Way, Los Altos
Hills questioned the need to have an acting general manager.
P. Siemens noted that the District is required by the state
to have a general manager.
Motion: G. Babbitt moved that the Board approve the
agreement appointing L. Craig Britton Acting
General Manager. P. Siemens seconded the motion.
The motion passed 5 to 0.
President Crowder called a recess of the meeting at 8 : 00 P.M. and
reconvened the meeting at 8 : 15 P.M. ,
C. Workshop - Continued Discussion on Filling of General
Manager's Position (R-93-59)
P. Siemens noted that the list for characteristics desirable
in a new general manager were generated at the previous
workshop held on April 14 .
Geoff Ball, facilitator for the workshop, said that the task
at hand is to continue to refine the various characteristics
of a general manager and rank importance of the criteria.
He suggested the Board vote on each of the characteristics
as to whether they are a: "Must" (something that, if the
candidate did not meet the criteria or have the
Meeting 93-09 Page 3
charac :istic in significant deg. the candidate simply
wasn 't to be considered) ; "Want" (things that are very
important but wouldn't necessarily disqualify a person) ;
"Nice" (great if they also had this) ; and Set Aside (not
sure what characteristic is/means -- put aside for now) .
He said that characteristics generated at the April 14
meeting could be moved to a different group of
characteristics and that wording could be up-graded or
refined.
Geoff Ball asked for additional characteristics that the
public would like to propose. The additions were
incorporated into the list, some characteristics were moved
to more appropriate categories, and then Board members rated
each characteristic into the categories of Must, Want, Nice
and Set Aside. The list was then distributed.
E. Emling asked if it would be possible for members of the
public to participate in some way in the initial screening
of candidates. B. Crowder noted that it has been suggested
that a Board committee or Board committee and a blue ribbon
committee or a blue ribbon committee be used to narrow the
field of candidates. She said that decision has not yet
been made.
B. Crowder stated the Board's consensus to schedule another
workshop for May 26 and that individual Board members submit
changes to the list and job description to staff by May 12
for consolidation and editing.
P. Siemens noted that there are principles in the Si el
study that the Board may want to articulate but may not want
to continue using that title because everyone is not
familiar with the study. The Board concurred that
"organizational improvement plan" appropriately describes
the focus of the study.
VII. -INFORMATIONAL REPORTS
W. de Wit reported he had attended a meeting moderated by San
Mateo County Supervisor Mary Griffin on the state budget. He
said it was attended by many mayors, chamber of commerce
representatives, union, and realtors who are against the state
shifting money away from local government. He said he had
received the J.C. Penny Golden Rule Award and an award from the
Junior League of Palo Alto.
G. Babbitt said that the volunteer recognition event was very
successful with good attendance and a good hike.
B. Crowder reported that she and R. Anderson met with current
tenants of Thornewood to discuss items of mutual concern and said
the committee should meet again. She also suggested that the Dog
Committee schedule a meeting.
C. Britton reported that money has been budgeted for one Board
member to attend the special Park Districts Forum in Akron, Ohio
in June. The Board agreed that no Board member would attend in
the interest of conserving budget funds.
Meeting 93-09 Page 4
J. Escobar i 3rted an injury accident a hiker at Picchetti
Ranch Area. He also noted that the City of Mountain View will be
the dispatcher for the District's radio communication system
starting May 1.
R. Anderson reported that the mitigation enhancement grant was
recommended for funding, but at a level below available grants in
northern California and therefore, not likely to be funded. He
said the ISTEA grant was ranked medium priority in funding but
many more projects were ranked higher so it will probably not be
funded either.
M. Smith reported that a new general information brochure has
been printed and distributed a copy to each Board member.
VIII. CLOSED SESSION
C. Britton announced that litigation matters to be discussed in
Closed Session fell under Section 54956. 9 (c) , potential
litigation, and land negotiation matters to be discussed were (1)
Santa Clara County assessor' s parcel number 351-08-29 owner
Peninsula open Space negotiated with Audrey Rust; (2) Santa Cruz
County parcel assessor's parcel number 088-221-04 owner
Sempervirens Fund negotiated with Veryl Claussen; and (3) San
Mateo County assessor' s parcel number 078-270-030 owners Al and
Dorothy Wool negotiated with Al Wool . The Board recessed to
Closed Session on litigation, land negotiation, and personnel
matters at 10: 44 P.M.
Ix. ADJOURNMENT
The meeting was adjourned at 11: 34 P.M.
Emma Johnson
Recording Secretary
Claims No. 93-07
Meetinc, '13-09
Date: it 28, 1993
P.EVISEL
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
# Name Description
------- -----------------------------------------------------------------------------------------
4127 50.00 Asbestest, Inc. Asbestos Test
4128 _ 60.00 M. L. Buckzraster Cleaning--Incerpi House
4129 612.50 Building Abate;r,ent Analytics Asbestos Consulting Services
4130 125.00 California Park and Recreation Support for ISTEA Program
Society
4131 113.54 California Water Service Company Water Service
4132 39.18 Crest Copies, Inc. Bluelines
4133 235.48 Coarrunication and Control, Inc. Water Pump Power Service
4134 910.00 Daily Pacific Builder Advertisement
4135 510.00 Divine Catering Catering--Volunteer Recognition Event
4136 168.64 Dorfman-Pacific Company, Inc. Uniform E.mense
4 L 183.20 E_ghead Software Computer Software Upgrade
4138 2,643.08 David B. Fisher Legal Services
4130 431.76 Foster Bros.Security Systems,Inc. Locks and Keys
4140 600.00 Nancy Gordon Development of Art E„hibit
4141 327.14 Herbert Grench Reimbursement--Out-of-Town Meeting
Expense
4142 852.88 Carroll Harrington Consulting Services--20th.Annivers=-,7
4143 352.00 Honeywell Inc. Maintenance Agreement
4 1 A 4 225.00 Dennis Yobza & Associates Architectural Services--Rancho Ranter
Office `
4145 211.09 McGrath RentCorp SIciline Field Office Rental
4146 25.00 Motorola Antenna Site Rental
4147 50.00 National Recreation and Park Subscription
Association
4148 151.20 Noble Ford Tractor, Inc. Tractor Repairs
4149 7.69 Piorney's of Mountain Vier; Office Supplies
4150 996.04 Orchard Supply Hardware Field Supplies
4151 174.11 Pacific Bell Telephone Service
4152 500.00 Pacific Gas and Electric Company Deposit--Engineering Services at
Rancho Ranger Office
4153 1,859.29 Page and Turnbull Architectural Services--Picchetti
4153 30.00 Palo Alto Weekly Advertisement
4154 55.00 Warren Phillips Reimbursement--Conference Registration
267.65 Pip Printing Printing--Hikes and Walks
4155 159.17 Pitney B-cwes Credit Corporation Postage Meter Rental
4156 54.11 Post Tool Equipment Part
4157 2,719.27 Roy's Repair Service Vehicle Repairs and Maintenance
4158 143.40 Santa Clara County Center Professional Services--Parcel Research
for Urban Analysis
4159 250.00 Santa Clara County Environmental Health Permit--Fuel Storage Tank
Health Department
4160 104.87 Malcolm Smith Registration and Resolution Frames
4161 150.00 * Society of Homan Resource Conference Registration--D.Dolan
Management
4162 746.64 Teater & Etc. Sign and Map Revisions
4163 84.69 University Art Drafting Supplies
4164 536.83 Wetlands Research As^�ociates, Inc. Ravenswood Salt Pond Enhancement-Plan
4165 88.60 Joan Young Reimbursement--Beverages and Refreshment-
for Volunteer Event and Projects
4166 30?.36 Petty Cash Film and Developing, Office and Field
Supplies, Local and Out-of-Town Meeting
Expense and Private Vehicle Expense
*Urgent check issued on April 20, 1993.