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HomeMy Public PortalAbout19930428 - Minutes - Board of Directors (BOD) Open Space 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 93-09 REGULAR MEETING BOARD OF DIRECTORS April 28 , 1993 MINUTES I. ROLL CALL President Betsy Crowder called the meeting to order at 7 : 34 P.M. Members Present: Pete Siemens, Robert McKibbin, Wim de Wit, Ginny Babbitt, and Betsy Crowder. Members Absent: Nonette Hanko and Teena Henshaw Personnel Present: Craig Britton, Jean Fiddes, John Escobar, Randy Anderson, Malcolm Smith, Del Woods, Mary Gundert, Sheryl Marioni Cochran, Carleen Bruins, Stanley Norton, Patty Quillin, and Emma Johnson. II . ORAL COMMUNICATIONS There were no oral communications. III . ADOPTION OF AGENDA Edward Emling, 11853 Murietta Lane, Los Altos Hills requested that the agenda item concerning the appointment of acting general manager be removed from the consent calendar. B. Crowder requested that the written communications to George Norton and Julie Duncan be removed from the consent calendar. Motion: G. Babbitt moved that the Board adopt the agenda as amended. W. de Wit seconded the motion. The motion passed 5 to 0. IV. ADOPTION OF CONSENT CALENDAR Motion: P. Siemens moved that the Board adopt the balance of the consent calendar including: the minutes of April 14 , 1993 ; response to written communication dated March 31, 1993 from Sally Boyd, Frank Frederick, Mary O'Rourke, and David and Vaness Bome, all of Britton Heights, San Carlos; response to written communication dated April 8 from Tom Arkwright, 1 Bay Hill Place Half Moon Bay; the Award of Contract for the Picchetti Blacksmith Shop Restoration Project; Award of Contract for Weeks Road Project at La Honda Creek Open Space Preserve; and Resolutions 93-13 Amending Rules of Procedure, Resolution 93-14 Establishing Financial Instrument Signatories of the District for Santa Clara County Accounts, Resolution 93-15 Authorizing Signing and Endorsing Checks and Other Instruments for Checking Account (First Interstate Bank of California - Los Altos) , Resolution 93-16 Authorizing Signing of Payroll Checks for Payroll Checking Account (First Interstate Meeting 93-09 Page 2 Ba of California Los Alto. and 93-17 Establishing Signatories for Entering Safe Deposit Boxes (First Interstate Bank of California - Los Altos) ; and Revised Claims 93-07 . G. Babbitt seconded the motion. The motion passed 5 to 0. V. WRITTEN COMMUNICATIONS B. Crowder requested that the letters to George Norton and Julie Duncan be revised to include a sentence that they could call her if they had further questions, as well as a reference to Mr. Norton ' s longtime relationship with the District. Motion: P. Siemens moved the approval of the written communications. G. Babbitt seconded the motion. The motion passed 5 to 0. VI. BOARD BUSINESS A. Introduction of 1993 Spring Docent Trai ning Class (Report R- 93-55) C. Bruins reported that changes have been made to the docent educational program, with a spring and fall training sessions. she said the sessions are more intensive. P. Quillin noted that eleven trainees have finished the classroom study and field exploration and three have completed the fall training module which qualifies them to join the docent team. She introduced the members of the class to the Board. B. Crowder congratulated the docents and thanked them for being an important part of visitor contacts for the District. B. Appointment of Acting GeneralManager (Report R-93-57) Edward Emling, R.W. Caughlin, 10836 West Loyola Drive, Los Altos Hills, and Harry Block, 11751 Winding Way, Los Altos Hills questioned the need to have an acting general manager. P. Siemens noted that the District is required by the state to have a general manager. Motion: G. Babbitt moved that the Board approve the agreement appointing L. Craig Britton Acting General Manager. P. Siemens seconded the motion. The motion passed 5 to 0. President Crowder called a recess of the meeting at 8 : 00 P.M. and reconvened the meeting at 8 : 15 P.M. , C. Workshop - Continued Discussion on Filling of General Manager's Position (R-93-59) P. Siemens noted that the list for characteristics desirable in a new general manager were generated at the previous workshop held on April 14 . Geoff Ball, facilitator for the workshop, said that the task at hand is to continue to refine the various characteristics of a general manager and rank importance of the criteria. He suggested the Board vote on each of the characteristics as to whether they are a: "Must" (something that, if the candidate did not meet the criteria or have the Meeting 93-09 Page 3 charac :istic in significant deg. the candidate simply wasn 't to be considered) ; "Want" (things that are very important but wouldn't necessarily disqualify a person) ; "Nice" (great if they also had this) ; and Set Aside (not sure what characteristic is/means -- put aside for now) . He said that characteristics generated at the April 14 meeting could be moved to a different group of characteristics and that wording could be up-graded or refined. Geoff Ball asked for additional characteristics that the public would like to propose. The additions were incorporated into the list, some characteristics were moved to more appropriate categories, and then Board members rated each characteristic into the categories of Must, Want, Nice and Set Aside. The list was then distributed. E. Emling asked if it would be possible for members of the public to participate in some way in the initial screening of candidates. B. Crowder noted that it has been suggested that a Board committee or Board committee and a blue ribbon committee or a blue ribbon committee be used to narrow the field of candidates. She said that decision has not yet been made. B. Crowder stated the Board's consensus to schedule another workshop for May 26 and that individual Board members submit changes to the list and job description to staff by May 12 for consolidation and editing. P. Siemens noted that there are principles in the Si el study that the Board may want to articulate but may not want to continue using that title because everyone is not familiar with the study. The Board concurred that "organizational improvement plan" appropriately describes the focus of the study. VII. -INFORMATIONAL REPORTS W. de Wit reported he had attended a meeting moderated by San Mateo County Supervisor Mary Griffin on the state budget. He said it was attended by many mayors, chamber of commerce representatives, union, and realtors who are against the state shifting money away from local government. He said he had received the J.C. Penny Golden Rule Award and an award from the Junior League of Palo Alto. G. Babbitt said that the volunteer recognition event was very successful with good attendance and a good hike. B. Crowder reported that she and R. Anderson met with current tenants of Thornewood to discuss items of mutual concern and said the committee should meet again. She also suggested that the Dog Committee schedule a meeting. C. Britton reported that money has been budgeted for one Board member to attend the special Park Districts Forum in Akron, Ohio in June. The Board agreed that no Board member would attend in the interest of conserving budget funds. Meeting 93-09 Page 4 J. Escobar i 3rted an injury accident a hiker at Picchetti Ranch Area. He also noted that the City of Mountain View will be the dispatcher for the District's radio communication system starting May 1. R. Anderson reported that the mitigation enhancement grant was recommended for funding, but at a level below available grants in northern California and therefore, not likely to be funded. He said the ISTEA grant was ranked medium priority in funding but many more projects were ranked higher so it will probably not be funded either. M. Smith reported that a new general information brochure has been printed and distributed a copy to each Board member. VIII. CLOSED SESSION C. Britton announced that litigation matters to be discussed in Closed Session fell under Section 54956. 9 (c) , potential litigation, and land negotiation matters to be discussed were (1) Santa Clara County assessor' s parcel number 351-08-29 owner Peninsula open Space negotiated with Audrey Rust; (2) Santa Cruz County parcel assessor's parcel number 088-221-04 owner Sempervirens Fund negotiated with Veryl Claussen; and (3) San Mateo County assessor' s parcel number 078-270-030 owners Al and Dorothy Wool negotiated with Al Wool . The Board recessed to Closed Session on litigation, land negotiation, and personnel matters at 10: 44 P.M. Ix. ADJOURNMENT The meeting was adjourned at 11: 34 P.M. Emma Johnson Recording Secretary Claims No. 93-07 Meetinc, '13-09 Date: it 28, 1993 P.EVISEL MIDPENINSULA REGIONAL OPEN SPACE DISTRICT # Name Description ------- ----------------------------------------------------------------------------------------- 4127 50.00 Asbestest, Inc. Asbestos Test 4128 _ 60.00 M. L. Buckzraster Cleaning--Incerpi House 4129 612.50 Building Abate;r,ent Analytics Asbestos Consulting Services 4130 125.00 California Park and Recreation Support for ISTEA Program Society 4131 113.54 California Water Service Company Water Service 4132 39.18 Crest Copies, Inc. Bluelines 4133 235.48 Coarrunication and Control, Inc. Water Pump Power Service 4134 910.00 Daily Pacific Builder Advertisement 4135 510.00 Divine Catering Catering--Volunteer Recognition Event 4136 168.64 Dorfman-Pacific Company, Inc. Uniform E.mense 4 L 183.20 E_ghead Software Computer Software Upgrade 4138 2,643.08 David B. Fisher Legal Services 4130 431.76 Foster Bros.Security Systems,Inc. Locks and Keys 4140 600.00 Nancy Gordon Development of Art E„hibit 4141 327.14 Herbert Grench Reimbursement--Out-of-Town Meeting Expense 4142 852.88 Carroll Harrington Consulting Services--20th.Annivers=-,7 4143 352.00 Honeywell Inc. Maintenance Agreement 4 1 A 4 225.00 Dennis Yobza & Associates Architectural Services--Rancho Ranter Office ` 4145 211.09 McGrath RentCorp SIciline Field Office Rental 4146 25.00 Motorola Antenna Site Rental 4147 50.00 National Recreation and Park Subscription Association 4148 151.20 Noble Ford Tractor, Inc. Tractor Repairs 4149 7.69 Piorney's of Mountain Vier; Office Supplies 4150 996.04 Orchard Supply Hardware Field Supplies 4151 174.11 Pacific Bell Telephone Service 4152 500.00 Pacific Gas and Electric Company Deposit--Engineering Services at Rancho Ranger Office 4153 1,859.29 Page and Turnbull Architectural Services--Picchetti 4153 30.00 Palo Alto Weekly Advertisement 4154 55.00 Warren Phillips Reimbursement--Conference Registration 267.65 Pip Printing Printing--Hikes and Walks 4155 159.17 Pitney B-cwes Credit Corporation Postage Meter Rental 4156 54.11 Post Tool Equipment Part 4157 2,719.27 Roy's Repair Service Vehicle Repairs and Maintenance 4158 143.40 Santa Clara County Center Professional Services--Parcel Research for Urban Analysis 4159 250.00 Santa Clara County Environmental Health Permit--Fuel Storage Tank Health Department 4160 104.87 Malcolm Smith Registration and Resolution Frames 4161 150.00 * Society of Homan Resource Conference Registration--D.Dolan Management 4162 746.64 Teater & Etc. Sign and Map Revisions 4163 84.69 University Art Drafting Supplies 4164 536.83 Wetlands Research As^�ociates, Inc. Ravenswood Salt Pond Enhancement-Plan 4165 88.60 Joan Young Reimbursement--Beverages and Refreshment- for Volunteer Event and Projects 4166 30?.36 Petty Cash Film and Developing, Office and Field Supplies, Local and Out-of-Town Meeting Expense and Private Vehicle Expense *Urgent check issued on April 20, 1993.