HomeMy Public PortalAbout12-03-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, DECEMBER 3, 2009
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, December 3, 2009, in the Community Room at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Rose View
Operations Director Terry Quinter, Assistant Fire Chief Oscar Abner, Metropolitan Development
Director Tony Foster, Information Technology Director Doug Goss, Captain Terry Hopkins and
Fred Moore.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for November 19, 2009 meeting.
Flood made a motion to approve with a second by Lawson. The motion was unanimously
passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for Wednesday,
November 25, 2009 in the amount of $137,674.81. She explained of that amount $42,465.20
was paid to WCTV for third quarter Franchise fees; $32,962.66 was paid to Harvest Land for
gasoline for November 2009; $20,356.97 was paid to Milestone for cold mix and $15,305.34 was
paid to Pro Lawn for Sidewalk and Curb Rehab Project on North 6th and South `B" Streets.
Lawson made a motion to approve with a second by Flood. The motion was unanimously
passed. Robinson told the board that the December 4, 2009 claims for payment would be
brought to the next meeting on December 10, 2009.
ADDENDUMS
A. Robinson brought to the board a request that was presented by Rose View Operation
Director Terry Quinter for the approval of Addendum No. 1 to Contract No. 152-
2008 that is the Rose View Preventive Maintenance Agreement. Flood made a
motion to approve with a second by Lawson. The motion was unanimously passed.
Board of Public Works Minutes
December 3, 2009
Page 3 of 3
CONTRACTS
A. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner for the approval of Contract No. 162 -2009 with Public Safety Personnel,
Inc (IPSP) the vendor that provides professional consulting and testing services for
the Firefighter Application process. Lawson made a motion to approve with a second
by Flood. The motion was unanimously passed.
B. Robinson made a request to the board to approve Contract No. 164 -2009 with Beep
Alert for digital pager rental for the City of Richmond. Flood made a motion to
approve with a second by Lawson. The motion was unanimously passed.
C. Robinson brought to the board a request that was presented by Metropolitan
Development Director Tony Foster for the approval of Contract No. 165 -2009 with
Mike Delucio and Son, Inc. for the demolition and removal of the old Indiana Gas
building located at 16 East Main Street. Lawson made a motion to approve with a
second by Flood. The motion was unanimously passed.
D. Robinson brought to the board a request that was presented by Metropolitan
Development Director Tony Foster for the approval of Contract No. 166 -2009
between the City, Indiana Finance Authority and Mike Delucio and Son, Inc. to allow
the City to use SEP Grant funds from the Indiana Finance Authority for the
demolition of the old Indiana Gas building located at 16 East Main Street.
E. Robinson brought to the board a request that was presented by Information
Technology Director Doug Goss for the approval of Contract No. 168 -2009 with
Communication Consulting Services to provide professional services for the City's
Telecommunications Services Project. Flood made a motion to approve with a
second by Lawson. The motion was unanimously passed.
STREET CLOSURES
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of the closure of the 400 block of South 23rd Street for an emergency
water main replacement on Thursday, December 3, 2009 from 7:00 AM to 7:00 PM.
Flood made a motion to approve with a second by Lawson. The motion was
unanimously passed.
BID READING
A. Robinson brought to the board the reading of the bid for the Gasoline and Fuel for
2010 that was opened at the November 19, 2009 meeting. There was one bid from
Harvest Land it was as follows:
Terminal rack price as of November 12, 2009 including
delivery charges
a. Premium Unleaded — Transport — $2.181 a gallon —
Tankwagon - $2.281 a gallon — Pump Price — 2.251
gallon
Board of Public Works Minutes
December 3, 2009
Page 3 of 3
b. Regular Unleaded ( 87 Octane) — Transport - $2.011 a
gallon — Tankwagon - $2.111 a gallon — Pump Price -
$2.081 a gallon
c. Premium Road Diesel — Transport - $2.145 a gallon —
Tankwagon - $2.245 a gallon — Pump Price - $2.255 a
gallon
d. Off Road Diesel (Dyed) — Transport - $2.158 a gallon —
Tankwagon - $2.258 a gallon — Pump Price - $2.268 a
gallon
e. # 1 Fuel Oil — Transport - $2.488 a gallon — Tankwagon
- $2.588 a gallon
f. # 2 Fuel Oil — Transport - $2.118 a gallon — Tankwagon
- $2.218 a gallon
2. Fixed pricing including delivery charges from 1 -2 -2010
through 12 -31 -2010 with a commitment of 100,000 gallons
each of unleaded and premium road diesel
a. Premium Unleaded Gasoline — Transport - $2.53 a
gallon — Tankwagon - $2.63 a gallon — Pump Price -
$2.60 a gallon
b. Regular Unleaded (87 Octane) - $2.33 a gallon —
Tankwagon - $2.43 a gallon — Pump Price - $2.40 a
gallon
c. Premium Road Diesel — Transport - $2.44 a gallon —
Tankwagon - $2.54 a gallon — Pump Price - $2.55 a
gallon
d. Off Road Diesel (Dyed) — Transport - $2.455 a gallon —
Tankwagon - $2.555 a gallon — Pump Price - $2.565 a
gallon
e. # 1 Fuel Oil — No Price
f. # 2 Fuel Oil — Transport - $2.408 a gallon — Tankwagon
$2.508 a gallon
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk