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Home My Public Portal About01-03-2022 Village Board Minutescppzp44_,L ,.' /7 /.)0J -c) -- VILLAGE OF PLAINFIELD MEETING MINUTES JANUARY 3, 2022 AT: VILLAGE HALL BOARD PRESENT: J.ARGOUDELIS, T.RUANE, B.WOJOWSKI, H.BENTON, P.KALKANIS (ELECTRONIC), AND C.LARSON. BOARD ABSENT: K.CALKINS. OTHERS PRESENT: J.BLAKEMORE, ADMININISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; J.MEYERS, ATTORNEY; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 5 persons in the audience. PRESIDENTIAL COMMENTS Mayor Argoudelis: • Offered condolences to the Calkins family on the passing of their mother, Nancy. • Administered the Oath of Office to Karen Goins and Patrick Nicholson, Ex -Officio Plan Commissioners. TRUSTEES COMMENTS Trustee Benton: • Congratulated the new Ex -Officio Plan Commissioners. • Offered condolences to the Calkins family. Trustee Wojowski: • Congratulated the new Ex -Officio Plan Commissioners. • Offered condolences to the Calkins family. Trustee Ruane: • Congratulated the new Ex -Officio Plan Commissioners. • Offered condolences to the Calkins family. • Wished everyone a Happy New Year. PUBLIC COMMENTS (3-5 minutes) No Comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Wojowski moved to approve the Agenda. Second by Trustee Benton. Vote by roll call. Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent; Kalkanis, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes — January 3, 2022 Page 2 2) CONSENT AGENDA Trustee Wojowski moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting and Executive Session held on December 20, 2021. b) Bills Paid and Bills Payable Reports for January 3, 2022. c) Authorize the renewal of the PACE Scheduler Platform from PACE Systems in the amount of $12,850.00. Second by Trustee Benton. Vote by roll call. Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent; Kalkanis, yes; Larson, abstain. 4 yes, 0 no, 1 absent, 1 abstain. Motion carried. 3) TRACY, JOHNSON & WILSON Trustee Wojowski moved to authorize payment to Tracy, Johnson & Wilson in the amount of $885.55. Second by Trustee Ruane. Vote by roll call. Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent; Kalkanis, yes; Larson, no. 4 yes, 1 no, 1 absent. Motion carried. 4) 14917 S. EASTERN AVENUE (CASE NUMBER 1950-102621.SU) Trustee Wojowski moved to adopt Ordinance No. 3540, granting approval of the special use running with the land for Planned Development for the property at 14917 S. Eastern Avenue to allow for two (2) rental dwelling units in the existing bi-level, single-family residential house, subject to the stipulations noted in the staff report. Second by Trustee Ruane. Vote by roll call. Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent; Kalkanis, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT Mr. Matt Grusecki, Northern Builders, gave an update on the request for two (2) change orders for the PEMA Facility. Mr. Grusecki pointed out that Change Order #4 is for changes/upgrades requested by Village staff Change Order #3 is for the increase in the price for commodity related expenses including concrete, steel, and roofing. The total price increase amount is $132,804.00 and Northern Builders is requesting that the Village split the cost of the commodity price increases and suggested 50%. Trustee Ruane expressed concern regarding the costs of the Change Order #4. Trustee Benton moved to authorize the Village Administrator to execute a change order #4 with Northern Builders per change order dated December 29, 2021, in the amount of $193,361.00 for change orders items related to plumbing, electrical, and additional office square footage for the new PEMA facility per the contract originally approved on April 5, 2021. Second by Trustee Larson. Vote by roll call. Ruane, no; Wojowski, yes; Benton, yes; Calkins, absent; Kalkanis, no; Larson, yes; Argoudelis, yes. 4 yes, 2 no, 1 absent. Motion carried. Trustee Larson moved to authorize the Village Administrator to execute a change order #3 with Northern Builders per change order dated December 29, 2021, in the amount of $66,402.00 (50% of the total amount - $132,804.00) for commodity related overages, as requested by Northern Builders for the new PEMA facility per the contract originally approved on April 5, 2021. Second by Trustee Ruane. Vote by roll call. Ruane, yes; Wojowski, no; Benton, no; Calkins, absent; Kalkanis, no; Larson, yes. 2 yes, 3 no, 1 absent. Motion failed. There was some further general discussion regarding Change Order #3 and how much, if any, of the costs that the Village would be willing to split with Northern Builders. There was no consensus as to Village of Plainfield Meeting Minutes — January 3, 2022 Page 3 an amount. Mayor Argoudelis suggested that Northern Builders bring the request back to the Board at a later date for further discussion. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Trustee Larson moved to authorize the Village President to execute an agreement with B&F Construction Services to provide plan review and Building Inspection Services at a rate of $83.00 per hour plus travel time. Second by Trustee Wojowski. Vote by roll call. Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent; Kalkanis, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. PUBLIC WORKS REPORT Trustee Ruane moved to authorize Payment #2, in the amount of $71,880.00, to the Mill Creek Wetland Mitigation Bank for wetland credits needed to construct the 143rd Street East Extension. Second by Trustee Larson. Vote by roll call. Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent; Kalkanis, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT No Report. ATTORNEY'S REPORT No Report. Mayor Argoudelis read the reminders. EXECUTIVE SESSION Trustee Wojowski moved to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2(c)(11) to discuss pending litigation, not to reconvene. Second by Trustee Larson. Vote by roll call. Ruane, yes; Wojowski, yes; Benton, yes; Calkins, absent; Kalkanis, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. The meeting adjourned at 8:00 p.m. Michelle Gibas, Village Clerk