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Home My Public Portal About19930728 - Minutes - Board of Directors (BOD) Open Space 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 93-14 REGULAR MEETING BOARD OF DIRECTORS July 28, 1993 MINUTES I. ROLL CALL President Betsy Crowder called the meeting to order at 7:35 P.M. Members Present: Ginny Babbitt, Betsy Crowder, Wim de Wit, Nonette Hanko, Teena Henshaw, Robert McKibbin, and Pete Siemens. Personnel Present: Craig Britton, Randy Anderson, John Escobar, Malcolm Smith, Deirdre Dolan, Stanley Norton and Deborah Zucker. H. ORAL COMMUNICATIONS There were no oral communications, III. ADOPTION OF AGENDA B. Crowder stated that the agenda was adopted by Board consensus. IV. ADOPTION OF CONSENT CALENDAR N. Hanko requested removal of Proposed Changes to the Personnel Policies and Procedures Manual item from the consent calendar. Motion: R. McKibbin moved that the Board adopt the consent calendar, as revised, including the response to the written communication dated July 7, 1993 from Gail H. Ducote, 3180 Gleneeden Way, San Jose; minutes of June 23, 1993 and July 14, 1993 regular Board meetings; authorization to enter into contract with the City of Palo Alto for parking examiner services; authorization to solicit bids to replace the water system at Skyline Ridge Open Space Preserve; and Revised Claims 93-12. G. Babbitt seconded the motion. The motion passed 7 to 0. V. BOARD BUSINESS A. Revisions to Land Use Regulations (Ordinance 83-1) (Report R 93 82) J. Escobar stated that the changes in the revisions proposed by the Board on July 14 were included in the ordinance that was distributed prior to the Open Space . . . for room to breathe 20th Anniversary 1972-1992 330 Distel Circle • Los Altos, California 94022-1404 Phone: 415-691-1200 • FAX: 415-691-0485 General M,?nager.Herbert Grench Boea1 or Dire(toes:Pete 5ieniens,Robert McKibbin,Teena Henshaw,Ginny Babbitt,Nonette Hanko,Betsy C:ro%ader,Wini de%%it Meeting 93-14 Page 2 meeting. He distributed copies of the current ordinance, stating that additional non-substantive format changes were made, renumbering Sections 400 and 800. He said that the regulations would become effective September 1, that public notification would include sign changes on District preserves and press releases, and that notices about bicycle helmet regulations would be distributed to bicycle shops. N. Hanko ascertained that adoption of the regulations would not preclude consideration of recommendations that might be made by the Dog Committee in the future. Motion: R. McKibbin moved that the Board adopt Ordinance 93-1, Ordinance of the Board of Directors of the Midpeninsula Regional Open Space District Adopting Regulations for Use of Midpeninsula Regional Open Space District Lands. P. Siemens seconded the motion. The motion passed 7 to 0. B. Revisions to Land Use Regulations Bail Schedule (Report R-93-83) At the request of Board members, J. Escobar interpreted some of the offenses listed in the bail schedule and explained the court procedures for assessment of penalties at mandatory court appearances. Motion: R. McKibbin moved that the Board approve the bail schedule recommendations and direct staff to forward the recommendations to the presiding judges of the Santa Clara and San Mateo County Municipal Courts for review and implementation. G. Babbitt seconded the motion. The motion passed 7 to 0. C. Filling of General Manner's Position (Report R-93-78) B. Crowder stated that the Board had delayed its decision to fill the general manager's position pending the outcome of the state budget and reviewed alternatives the Board could now pursue. Discussion focused on various topics related to filling the position, public involvement in the process, timing of filling the position, holding a Board-management team workshop, whether or not to hire a search firm, and appointment of a Board committee to expedite the process. Motion: N. Hanko moved that the Board charge a committee to 1) investigate the use of a search firm; 2) make recommendations on the level of public involvement; 3) outline a timeline and procedure for the hiring process; 4) recommend compensation Meeting 93-14 Page 3 (salary range and benefits) for the position; and 5) refine the job description for the general manager's position. R. McKibbin seconded the motion. The motion passers 7 to 0. Motion: N. Hanko moved that the Board appoint T. Henshaw, P. Siemens, and R. McKibbin to serve on the committee. R. McKibbin seconded the motion. The motion passed 7 to 0. The committee scheduled a meeting for August 5 immediately after the Budget Committee meeting and accepted the charge to make a preliminary report at the Board's August 25 meeting. D. Proposed Changes to the Personnel Policies and Procedures Manual eport R-93-79) N. Hanko asked about continuing employee benefits through the fourth month of employee disability or family care leave. D. Dolan stated that the federal mandate required the continuation of benefits for three months of disability Leave and that the current District policy already met that requirement. C. Britton stated that the proposed policy, which met state and federal requirements, was reviewed by and agreed to by non-represented staff. N. Hanko stated that she was satisfied with the policy on that basis. M tion: T. Henshaw moved that the Board adopt the changes in the Personnel Policie and Procedures Manual. R. McKibbin seconded the motion. The motion passed 7 to 0. VI. INFORMATIONAL REPORTS The Board scheduled a Board-management team workshop on August 26 from 4:00 to 7:00 p.m. R. McKibbin recommended that C. Britton and B. Crowder meet to determine the agenda and how the meeting would be facilitated. B. Crowder appointed N. Hanko, W. de Wit, and B. Crowder to the Resource Management Committee, with G. Babbitt serving as an alternate. R. McKibbin, referring to the letter from R. Anderson to Mr. and Mrs. Roy G. Hayter included in the informational items, recommended that staff follow up with a telephone call to the Hayters. C. Britton said that J. Escobar would follow up. G. Babbitt reported on the progress of the Friends of Stevens Creek. She said that she was the volunteer coordinator for the committee. B. Crowder said that R. Barrales met with conservationists about proposing the Meeting 93-14 Page 4 changes in the status of Edgewood County Park. She said that item would be scheduled as consent calendar item for the District's Board of Directors meeting eetin on August 11. C. Britton reported that the Planning and Conservation League motor vehicle tax initiative was being reconsidered for support by California Park and Recreation Society. He said that a "clean up" bill would be presented in the Senate Local Government Committee to clarify items in the State budget, including the multi- county exemption. He said that he would be meeting with R. Heim for that review on August 18. M. Smit h said that he attended the California Park and Recreation Society legislative committee meeting. J. Escobar said that the Mount ain Vie w City Council voted to contact other jurisdictions J about the ir support of Deer Hollow Farm and directed the parks commission to look into alternatives and modifications to the educational program. He summarized incidents on District preserves, includingtwo bicycle accidents,is two auto burglaries, and vandalism at Mt . Y , Umunhu m. R. Anderson reported on staff reviews of the Resource Management Plan. VII. CLOSED SESSION S. Norton announced that litigation matters to be discussed in Closed Session, M.R.O.S.D vs. Meyer and Hosking bankruptcy matters fell under Government Code Section 54956.9 (a). The Board recessed to Closed Session on litigation matters at 9:17 P.M. VIII. ADJOURNMENT The meeting was adjourned at 9:52 P.M. Deborah Zucker Secretary