HomeMy Public PortalAbout1995_09_12_R181 - Agreement with VDOT for Evergreen Mill Rd and Cardinal Park Turn LanesThe Town of
Leesburg,
Virginia
RESOLUTION NO. 95 -181 ADOPTED September 12, 1995
A RESOLUTION:
WHEREAS, the Virginia Department of Transportation (VDOT) Six Year Improvement
Program for Fiscal Year 1995 -1996 through 2000 -2001 for urban highways includes an allocation of
Regional Surface Transportation funds for construction of two improvement projects in the Town of
Leesburg known as right turn lane on Route 621 Evergreen Mills Road at Route 15 and right turn lane
on Cardinal Park Drive at Route 7 Leesburg Pike and identified as Projects U000- 253 -V06, C -501 and
U000- 253 -V07, C -501, respectively; and
WHEREAS, the town and VDOT desire to construct the projects as expeditiously as possible;
and
WHEREAS, the town entered into an agreement with VDOT for the town to administer and
manage the design and bidding phases of the projects; and
WHEREAS, the current agreement between the town and VDOT requires execution of an
additional agreement between the town and VDOT for administration of the construction contract; and
WHEREAS, the town has received Loudoun County Gas Tax funds for the turn lanes which will
be used to pay costs for design, easements, and a portion of the construction; and
WHEREAS, the proposed agreement has been reviewed by the Deputy Town Attorney; and
WHEREAS, administration and management of the turn lane projects by the town will be more
efficient since these roads are operated and maintained by the town and the overall scope of the work
is uncomplicated.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
The Town Manager is authorized to sign the agreement with VDOT in a form approved by the
Deputy Town Attorney for the construction administration and management of the turn lanes at Cardinal
Park Drive and Evergreen Mills Road as identified above. 6 PASSED this 12th day of September, 1995.
PRESENTED September 12, 1995
AUTHORIZING AN AGREEMENT WITH THE VIRGINIA DEPARTMENT
OF TRANSPORTATION FOR CONSTRUCTION ADMINISTRATION
MANAGEMENT OF TWO IMPROVEMENTPROJECTS IN THE TOWN OF
LEESBURG KNOWN AS RIGHT TURN LANE AT ROUTE 621
EVERGREEN MILLS ROAD AT ROUTE 15 AND RIGHT TURN LANE AT
CARDINAL PARK DRIVE AT ROUTE 7
m es E. Clem, Mayor
Town of Leesburg
Clerk of Council R:vdot.rtl
DAVID R. GEHR
COMMI
Mr. Thomas A. Mason
Director of Engineering
Public Works
Municipal Building
25 W. Market Street
P. 0. Box 88
Leesburg, Virginia 22075
Dear Mr. Mason:
/afd
attachment
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RICHMOND, 23219 -1939
September 26, 1995
Evergreen Mills Road and
Cardinal Park Drive
Projects: U000- 253 -V06, C -501
U000- 253 -V07, C -501
Construction of Right Turn Lanes
Town of Leesburg
Town -State Agreement
We are sending herewith one original copy of the fully
executed Town -State Agreement on the above designated project for
your files.
Thank you for your cooperation in concluding this necessary
detail.
Si cerely,
TRANSPORTATION FOR THE 21ST CENTURY
R. H. "sley, Jr!
Urban Programs Engineer
M.S. HOLLIS
STATE URBAN ENGINEER
AGREEMENT BETWEEN THE TOWN OF LEESBURG AND
THE VIRGINIA DEPARTMENT OF TRANSPORTATION
The Town of Leesburg, Commonwealth of Virginia, hereinafter
referred to as LEESBURG, and the Commonwealth of Virginia,
Department of Transportation, hereinafter referred to as the
DEPARTMENT, hereby agree as follows:
1. The DEPARTMENT approves the plans for a
project for the improvement of a right turn
lane on Evergreen Mills Road at Route 15 and a
project for right turn lane on Cardinal Park
Drive at Route 7 and designated as Projects
U000- 253 -V06, C -501 and U000- 253 -V07, C -501
and Federal Projects STP -5253 (105) and STP-
5253 (106), respectively.
2. LEESBURG will prosecute the project as
designed and requests the DEPARTMENT to submit
the project with recommendation that it be
approved by the Commonwealth Transportation
Board /Federal Highway Administration and
agrees that if such project is approved and
constructed, LEESBURG, thereafter, at its own
expense, will maintain the project, or have it
maintained, in a manner satisfactory to the
DEPARTMENT or its authorized representatives
and will make ample provision each year for
such maintenance.
3. LEESBURG agrees that after construction of the
project, or any part thereof, it will not
permit any reduction in width of traffic
lanes, without the prior written approval of
the DEPARTMENT.
4. LEESBURG agrees to furnish complete plans,
adjust utilities, and furnish all necessary
rights of way, all at no expense to the
DEPARTMENT.
5. Parking will be prohibited at all times on
both sides of this project and appropriate NO
PARKING signs shall be erected. The signs
shall conform to the standards as shown in the
current edition of the Manual on Uniform
Traffic Control Devices.
6. LEESBURG agrees that the location, form and
character of informational, regulatory and
warning signs, curb and pavement or other
markings,installed or placed by any public
authority, or other agency, shall conform to
the standards as shown in the current edition
of the Manual on Uniform Traffic Control
Devices or be subject to the approval of the
DEPARTMENT.
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7. LEESBURG agrees that the location and
installation of utility poles, lighting
standards, traffic signal poles or any other
facility installed or placed within the right
of way by any public authority, or other
agency, shall conform to VDOT Land Use Permit
Manual or be subject to the approval of the
DEPARTMENT.
8. LEESBURG agrees to comply with Title VI of the
Civil Rights Act of 1964 and the Virginia Fair
Employment Contracting Act, Section 2.1 -374
through 2.1 -376 of the Code of Virginia
(1950), as amended.
9. LEESBURG agrees to comply with all applicable
federal, state and local rules, regulations
and statutes when work is performed on this
project with municipal forces or its agent at
project expense.
10. LEESBURG agrees that prison labor will not be
used for any purpose whatsoever on this
project.
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11. LEESBURG agrees to participate in the actual
cost of this project in accordance with the
following tabulation, understanding that the
costs shown are estimated and the basic
Federal /State ratio is 80x/20 respectively,
and will be applied to actual costs, however,
such ratio is subject to the limiting
federal /state amount $76.000
PROJECT COST
TOTAL FEDERAL /STATE LEESBURG'S
ITEM ESTIMATED COST FUNDS SHARE
Roadway Construction $47,729.30
(Evergreen Mills Road)
Roadway Construction $38,706.35
(Cardinal Park Drive)
TOTAL $86,435.65 $76,000.00 $10,435.65
*Maximum amount of STP Regional Funds available for eligible
project expenditures (limiting federal /state amount). STP Regional
Funds and State match not subject to Town Share.
-4-
$38,000.00 9,729.30
$38,000.00 706.35
IN WITNESS WHEREOF, the parties have hereunto affixed their
signatures, the TOWN of LEESBURG on the /5"
day of
X3
day of
ATTEST:
BY
TOWN CLERK
1995, and the DEPARTMENT on the
1995.
NOTE: The official signing for
the municipality must
attach a certified copy
of the authority under
which this agreement is
executed. This agreement
is executed in three
originals.
APPROVED AS TO FORM
TOWN ATTORNEY
-5-
TOWN OF LEESBURG
BY
TOWN MANAGER
COMMONWEALTH OF VIRGINIA, DEPARTMENT
OF TRANSPORTATION
BY 1
C MISS ONER