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Home My Public Portal About03-11-2004CC_ i This Agenda conta6^; ~':.~rief general description of each item to be cor::~idered. Copies of the Staff reports or othE r written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. A person who has a question conceri ing any of the agenda items may call the City Manager at (310) 603-0220, ext. 200. i Procedures for Addressing the Council ~ IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL ~ PERSONS WISHING TO ADDRESS THE COUNCIL FILL OUT A FORM ; PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A FORM , WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE } GF THE UNANIMOUS CONSENT OF THE COUNCIL. AGENDA ITEMS ON FILE FOR CONSIDERATION AT THE SPECIAL MEETING OF THE LYNWOOD CITY COUNCIL TO BE HELD ON MARCH 11, 2004 COUNCIL CHAMBERS 4:30 P.M. 11330 BULLIS ROAD, LYNWOOD, CA 90262 `~; LOUIS BYRD MAYOR LETICIA VASQUEZ MAYOR PRO-TEM RAMON RODRIGUEZ COUNCILMEMBER CITY MANAGER LORRY HEMPE CITY CLERK ANDREA L. HOOPER OPENING CERI-~<}~~~IES CALL TO ORDER I ~;~.~~ ~~~~~ CITY OF LYNWOOD CITY~LFRE'~ ~rc~~E MAR 1 d ~ 2004 PM "~t8t9t~tut~tlt2a3t4t5t6 ) ~~ ~~ jam(,,, ~~ 7"' ~ - ;'~, r/ C7~ rvw - ~~ , j, ~ ~~ j~ f ' t'.wv ' (l FERNANDO PEDROZA COUNCILMEMBER MARIA T. SANTILLAN COUNCILMEMBER CITY ATTORNEY ARNOLDO BELTRAN CITY `±' EASURER IRIS PYGATT 2. CERTIFICATION OF AGENDA POSTING BY CITY CLERK 3. ROLL CALL OF COUNCIL MEMBERS FERNANDO PEDROZA RAMON RODRIGUEZ MARIA T. SANTILLAN LETICIA VASQUEZ LOUIS BYRD 4. PLEDGE OF ALLEGIANCE { `~ "\ `- PUBLIC ORAL COMMUNICATIONS` (Regarding Agenda Items Only) CONSENT CALENDAR All matters listed under the Consent Calendar will be acted upon by one motion affirming the action recommended on the agenda. There will be no separate discussion on these items prior to voting unless members of the Council or staff request specific items be removed from the Consent Calendar for separate action. REQUEST FOR SPECIAL PERMIT:WAREHOUSE SHOE SALE MARCH 13T" AND 20T" 2004 Comments: A request has been made by the Warehouse Shoe Sale Company located at 10901 Atlantic Boulevard to conduct an event in the parking lot on Saturday March 13th as well as Saturday March 20th 2004 to celebrate their anniversary of doing business in the City of Lynwood. Recommendation: Staff recommends that the City Council review this report and approve this request based upon the following conditions: 1. The proponent of the Permit agrees to pay all permit fees no later than the end of the workday on Monday March 15, 2004. 2. The proponent has met all requirements set forth by the Fire Department. 3. The proponent agrees to provide the security requirement set forth by the Sheriff Department. 6. EMPLOYEE COMPENSATION & BENEFITS Comments: The purpose of this item is to have the City Council approve an informal bid process to conduct a comprehensive salary and benefits survey and competitiveness analysis of the City's current wage and benefit structure. Recommendation: Staff recommends the approval of an informal bid process to obtain an outside consultant to conduct the compensation and benefits survey by the ~ adoption of the attached resolution and to authorize the allocation for this purpose. 7. APPROVAL OF THE WARRANT REGISTERS Comments: City of Lynwood warrant registers dated March 10, 2004 for FY 2003-2004. i i Recommendation: Staff recommends that the City Council approve the warrant registers. i ~~ .. i /~ DISCUSSION ITEMS 8. TRAVEL & MEETING ALLOWANCE POLICY Comments: The purpose of this item is to inform the City Council of the current resolution and practice governing the City's expense allowance for meeting/ conference attendance of the City Clerk, City Treasurer, and City employees. Recommendation: Staff recommends that the City Council provide staff with direction concerning the current travel and meeting policy. 9. POTENTIAL CLOSURE OF LOS ANGELES COUNTY AIR FORCE BASE AS A PART OF THE UPCOMING 2005 BASE REALIGNMENT AND CLOSURE PROCESS i Comments: i This agenda item is prepared to advise the City Council about the potential loss of the Los Angeles County Air Force Base (LAAFB) as a part of the 2005 Base Realignment and Closure (BRAG) process and to provide the potential impact of this base closure. i Recommendation: Staff recommends that the City Council consider adopting the attached resolution in support of the (LAAFB) remaining in the County of Los Angeles and forward said resolution to key congressional members, the Administration along with the Department of Defense who will be involved in this base closure issue. 10. REVIEW OF CITY CODES PERTAINING TO CARPORTS ~ Comments: The purpose of this item is for the City Council to review existing code requirements and consider code amendments pertaining to carports in R-1 (Single-family residential and R-2 (Two-family residential) zones. Recommendation: Staff recommends that the City Council amend the Lynwood Municipal Code to permit carports in R-1 (Single-Family Residential) and R-2 (Two-Family Residential) zones subject to design review and development standards. i w~•.~ /~ ~~ 11. REVIEW OF CITY CODES PERTAINING TO CANOPY STRUCTURES IN RESIDENTIAL ZONES Comments: The purpose of this item is for the City Council to review existing code requirements and consider code amendments pertaining to canopy structures in residential zones. Recommendation: Staff recommends that the City Council uphold the existing code standards that prohibit canopies as carports, prohibit canopies in front yard areas and only permit canopies as shade structures in rear yard areas. 12. DISASTER MITIGATION ACT OF 2000 Comments: The purpose if this item is to inform the City Council of the Federal Emergency Management Agency (FEMA) Disaster Mitigation Act of 2000 (DMA) and request ~ approval to proceed with an informal bid process to obtain a consultant to assist ~ in preparing a Hazard Mitigation Plan. ~ Recommendation: Staff recommends the following: 1) Approval of an informal bid process to obtain an outside consultant to assist ink the preparation of the plan by the adoption of the attached resolution and to l authorize the allocation for this purpose. 2) Appointment of a Council Member to serve on the planning committee. 13. EXTENDED TROLLEY BUS SERVICE HOURS Comments: In response to a request from Parent-U-Turn, on September 2, 2003, the City Council approved a 60-day pilot program, which extends the operation hours of the two trolley buses of the City Trolley Bus System to provide transportation means for certain students at the Lynwood Middle School on Bullis Road. Before the pilot program expired, on November 4, 2003, the City Council again approved the extension of this program through December 19, 2003. In a recent review of the Proposition A Transportation Fund, staff has determined j that there is sufficient Proposition A to reinstate this program until the end of this school year (June 2004). Recommendation: Staff recommends that the City Council review staff's report relative to the Trolley Bus service hours extension program, provide staff with direction to proceed, and j to authorize the allocation necessary to implement Council's direction. 14. TRAVEL TO AGUASCALIENTES, MEXICO Comments: The purpose of this item is to have City Council acknowledge the public benefit of having the City Clerk and the City Treasurer attend the sister city Aguascalientes event, "Feria de San Marcos: and to also have City Council authorize the City ~ Clerk and City Treasurer to travel to Aguascalientes, Mexico to attend the event ~ celebration. ~ i Recommendation: Staff recommends that the City Council of the City of Lynwood adopt the 4 attached resolution authorizing the City Clerk and the City Treasurer to travel to sister city Aguascalientes, Mexico to attend "Feria de San Marcos" event ~ i celebration. 15. COPIES OF CITY/AGENCY CREDIT CARD STATEMENTS Comments: The purpose of this item is to obtain authorization from the City Council for the City Attorney to procure City of Lynwood and Lynwood Redevelopment Agency Credit Card statements from the issuing bank. Recommendation: Staff recommends that the City Council authorize the City Attorney to procure copies of City of Lynwood and Lynwood Redevelopment Agency Credit Card statements from the issuing bank. CLOSED SESSION 16. CLOSED SESSION ITEMS A. With respect to every item of business to be discussed in closed session pursuant to Section 54956.9: CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION (subdivision (a) of section 54956.9:) 1. Name of Case: School District v. Lee et. al Case No. BC310548 B. With respect to every item of business to be discussed in closed session pursuant to Section 54956.9: CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9 ONE (1) CASE C. With respect to every item of business to be discussed in closed session pursuant to Section 54957: PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager i D. With respect to every item of business to be discussed in closed session pursuant to Section 54956.8: ' 1. CONFERENCE WITH REAL PROPERTY NEGOTIOATORS '~ Properties: Beechwood Avenue -near the intersection of Fernwood Ave. I Imperial Highway - 40' East of Little Alameda Street j Little Alameda Street -Approx. 538' West of Westec Way Little Alameda Street -Approx. 30' West of Westec Way, South Side of 105 Freeway -Approx. 471' East of Westec Way Long Beach Boulevard & Lynwood Road j Long Beach Boulevard & Platt Avenue Mona Blvd. -South Line of 105 Freeway North of Imperial Hwy & 150' East of Mona -North Line of 105 Freeway Imperial Highway & Watts Avenue i Imperial Highway & Alameda Street West Side of 710 Freeway between 105 Freeway & Imperial Hwy Imperial Highway, 600' East of Little Alameda i Approximately 971' East of West Beechwood Avenue and Fernwood (North line of 105 Freeway) Atlantic Avenue and Fernwood Avenue (North line of 105 Freeway) Atlantic Avenue and Fernwood Avenue (South Line of 105 Freeway) State Street and Fernwood Avenue (North line of 105 Freeway) Approximately 500'-700' West of Alameda Street (South line of 105 Freeway) j 500' of Mona Blvd. Within (south line of 105 Freeway) i City Negotiator: City Council, City Attorney, City Staff ~ i Negotiating: Bulletin Displays - OMG -Regency Under negotiation: Price and Terms I ADJOURNMENT THE NEXT REGULAR MEETING WILL BE HELD ON MARCH 16, 2004 AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE CITY HALL, 11330 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA. f ! ..~... i y: . i „~^ . _. .-" ~, Date: March 11, 2004 To: Honorable Mayor and Members th City Council From: Lorry Hempe, City Manager ~ ,: By: Jim Given, Director of Recreati & Community Services Subject: Request for Special Permit: Warehouse Shoe Sale March 13th and 20th 2004 PURPOSE To have the City Council consider a request from Warehouse Shoe Sale for a' special permit to conduct activities at 10901 Atlantic Boulevard. BACKGROUND A request has been made by the Warehouse Shoe Sale Company located at 10901 Atlantic Boulevard to conduct an event in the parking lot on Saturday March 13th as well as Saturday March 20th to celebrate their anniversary of doingi business here in the City of Lynwood. ~ ANAYLYSIS Warehouse Shoe Sale has received the support of all of the individual businesses located in the immediate proximity of the activity. A stage will be set up directly in front of Warehouse Shoe Sale's store location along with booths to each side of the stage based upon the attached schematic. The stage will contain entertainment throughout the day and the booths will be used for the parking lot sale displays. This particular request will involve no street closures and involves the use of ~ private property only for the event. ' The Sheriff Department has requested that two (2) uniformed security officers area on site during the entirety of the duration of the events on the respective dates. In addition, at the time that this agenda item was being prepared the activity organizers were in the process of providing the necessary documentation to the Fire Department. In the event that the City Council chooses to approve this request the event organizers will pay the permit fees no later than the end of the workday on Monday March 15, 2004. jAGENDA ITEM i ~r•a~ i CONCLUSION/RECOMMENDATION Staff recommends that the City Council review this report and approve this request based upon the following conditions: 1. The proponent of the Permit agrees to pay all permit fees no later than the end of the workday on Monday March 15, 2004. 2. The proponent has met all requirements set forth by the Fire Department. ' 3. The proponent agrees to provide the security requirement set forth' by the Sheriff Department. ,~ ~. I APPLICATION FOR SPECIAL. PERMfT .Ci ~ BL. vN~~~ _ ~ ~~~_ LYNW00~ ., - ~ ., -'_° 310-fiGS-C;,Z: APPLICANT INFORMATION: I ~°_~,{ S~I I NAME ~:~11~ ~~ ~ ~ u CDIz PHON_ 31G-~_~ ~ ADDRESS ~ logo 11~1,.~-~:, o W.,d CITY ~ zIP c~Z- OCCUPATION: ~ _~' ~~ ~ b NUMBER OF PERSONS EMPLOYED ~?~ SBE. 1 S? ~ G; ~ ~ •/ ,.,: ~ y~ / !~ (Sme fdwro o! Ecua¢ano^ humoer EVENT INFORMATION I TYPE OF PERMfT RE ESTED. I DATE(S) OF EVENT HOURS OF OPERATION- q F}~ ._~ ~~ ~~ I ADDRESS pF PROPOSED EVENT LOCATION 1 \ SPECIFIC AREA DESIGNATED FOR EVENT: ~ ~`~~ ~ l~ IS STREET CLOSURE BEING REQUESTED (IF YES. BRIEFLY EXPLAIN REASON FOR EVENT AND CLOSURE) NO ~ ~ (CIRCLE ONEI IF INDOORS. APPROXIMATE TOTAL GROUND FLOOR AREA OF STRUCTURd HAVE YOU MADE AN APPLICATION FOR THIS TYPE OF PERMIT BEFORE ! YES NO IF YES. WHERE AND WHEN i IS THIS A FOR_pRpFlt OR NON-PROFIT EVENTS (CIRCLE ONEI ' _!i i IF THIS IS ANON-PROFIT EVENT OR A CERTAIN PORTION OF THE PROCEEDS BENEFIT A NON-PROFIT AGENCY OR ORGANIZATION. PLEASE PROVIDE THE FOLLOWING NAME OF ORGANIZATION BEING BENEFITED S iA'i E NON-PROFIT NUMBER: ADDRESS OF ORGANIZATION. I PHONE IS A WAIVER OF FEES BEING REQUESTED IF YES. EXPLAIN: YES NO f I A NEGOTIATED PERCENTAGE OF THE PROCEEDS IS REQUESTED TO BE DONATED TO THE CITY. -~_ I HEREBY CERTIFY THAT ALL STATEMENTS MADE IN THIS APPLICATION ARE TRUE AND COMPLETE AND THAT ANY MISSTATEMENTS OF MATERIAL F CTS LL CAUSE A FORFEITURE OF FEES AND DENIAL OF PERMI ACCEPTANCE OF THIS APPLICATION FOR REVIEW DOES NOT IMPLY APPROVAL. THIS PERMfT REQUIRES CfTY COUNCIL APPROVAL YOU WILL BE NOTIFIED ACCORDINGLY I I f... ,. r .. 1 .., CITY CLERK CONFLICT WITH PRIOR APPROVED EVENTS YES IF CONFLICTS EXIST. DESCRIBE ~~ EVENT DAT: ~ APPLI^ANT ! i FIRE DEPT APPROVED/NO CONDTIONS APPROVED WITH CONDITIONS COMMENTS:/CONDITIONS FOR APPROVAL: i v ~ ~~ ~ ~c ~ (~~~J - c~1-~-L ~ ~ ~~-.;.;.,,,_. i SIGNATURc DATE SHERIFF'S DEPT APPROVED/NO CONDITIONS APPROVED WI IH CONDITIONS COMMENTS:/CONDITIONS FOR APPROVAL: -r~ ~ l tTn7 r z ~..; ~ , i I f SIGNATURE DATE PUBLIC WORKS APPROVED/NO CONDITIONS APPROVED WITH CONDITIONS COMMENTS./CONDITIONS FOR APPRO L I i SIGNATURE DATE I I COMM. DEV. DEPT APPROVED/NO CONDITIONS APPROVED WITHIC^NDITIONS' COMMENTS:/CONDITIONS FOR APPROVAL 1 ! j SIGNATURE DATE RECREATION DEPT. APPROVED/NO CONDITIONS APPRtVED WITH CONDITIONS. COMMENTS:/CONDITIONS FOR APPROVAL: ! I SIGNATURE DATE APPROVED/DENIED BY CITY COUNCIL ON: ~ APPLICANT NOTIFIED: I I i I *_:. i ~'i l . .. , _,. ~_. _~_., l:_.... ----- ~ -- ~, ~; w i :,. ~~, Buci-:s j •7 f11~;~1'I'e11 r~ ~~r'. 03/04/2004 16:09 310767%~5 MARKETING WARENOYSE iNOE SALE' bear f'eltow T~,t. ~, I would like to start by introducing myself. My name is Joel Estrada and I serve as the Director of ~Publec Relations for warehouse Shoe Sale. I stn Ma~ir_ ytKr tlras we are neaaing our 1 year aaniversary at o~ newlocatr~om this month of As sash, WSS is plarrueng two ~~ celebration$ in our immediate area on Mareb 13 stud March 2®, floor loam - 3pm. On Maztch 13, we will be haviuag a small distributing flee gifts and prlaes tv the Atlanrxc Cxvsa' a with booths 20, we will be biesting another celebrate mS Center custiorarets. Oa March Buena. At both everts, WSS wi11 be o ~' with a tonality from the radio station (1- oPpvrttiaities to win exclusive tickets to the Adaa Sanchez eoac®rt oa March 20, 2004 at the Kodak Theater. We submit this letter b you far ~~ ~pport of this everrt and e of our pleas for our I Year etttuivc~at}'. If you have an ~~ ~ you are avare to contact cae at my cdl >rmnber.310-628-781 i. Y questions' please dO nos hesetate Sincerely, ~~ c~~ Joollrstrada ~ _ ~., . S~ S' 4~ ~^~ "Ig ~` ~(~QS S ~l~~li~' l/~ ` ~~ f ~~ ~ ~~ :._.~, -~~ i i PAGE 01 i f `~f ~q c~ ~~~~~j . C7~~.~o i s~~ }~ ~t+r~ck5 ~ U4(u~ ? DATE: March 11, 2004 TO: The Honorable Mayor and Members of the City Council FROM: Lorry Hempe, City Manager SUBJECT: EMPLOYEE COMPENSA ION & BENEFITS PURPOSE The purpose of this item is to have the City Council approve an uiformal bid process to conduct a comprehensive salary and benefits survey and competitiveness analysis of the City's current wage and benefit structure. BACKGROUND In 1988 a comprehensive study was conducted of the City's Employee Classification and Position Plan and salary levels. Since that time, position descriptions have been added ~ to the plan and salary schedule on an as-needed basis as determined and approved by the City Council. ANALYSIS Due to the competitiveness of other surrounding agencies, and the City's desire to attract and maintain the most competent workforce, it is felt a compensation and benefits survey is warranted at this time. COST The cost of conducting the survey is estimated to be from $25,000 to $30,000 with a timeframe of 3 to 4 months. RECOIVINIENDATION Staff respectfully recommends the approval of an informal bid process to obtain an outside consultant to conduct the compensation and benefits survey by the adoption of the attached resolution and to authorize the allocation for this purpose. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ~ AUTHORIZING STAFF TO UTILIZE THE INFORMAL BID PROCESS FOR PROFESSIONAL SERVICES IN CONDUCTING A COMPREHENSIVE SALARY AND BENEFITS SURVEY i WHEREAS, the last employee classification/position plan and salary survey was conducted in 1988; and WHEREAS, the City has added position descriptions and amended the salary schedule on an as-needed basis; and WHEREAS, it is the desire of the City Council to attract and maintain a competent workforce. NOW, THEREFORE, the City Council of the City of Lynwood does hereby find, order, and resolve as follows: Section 1. That the City Council authorizes staff to solicit informal bids from firms to prepare a comprehensive salary and benefits survey in an amount not to exceed $30,000. Section 2. The transfer of funds from the unappropriated general fund (O1): Unappropriated General Fund TO $30,000 1-4121-4220 Section 3. This resolution shall become effective immediately upon its adoption.; i i LOUIS BYRD, Mayor ATTEST: ANDREA L. HOOPER, City Clerk APPROVED AS TO FORM: Arnoldo Beltran, City Attorney APPROVED AS TO CONTENT Lorry Hempe, City Manager Ii i I i FOAM t411-2G-0 __ - ,_ _ ., Ni[D IN u_S~n. .._ ~ ~ ~° o _ _ _ _ _ _ _ _ _ N - V W ,~ U W N O b V. W ~'" ~' m ~' °o V U~ d m OB L N IW N W W .. I I I ~ ~ I ( I lu ~ !/ ~ .~ _ , ~ - pJ DJ N N NIN D ~D .. ' .. ~ I - ! CO 4l W 47 Qli W 7J .' A 1 ~~ O ~ ID'~J -.UIUI Z Z 1 I I I i ~ ~ # .. j I I I . ~ ~ ~ D .I ~~ ... _ ~ v Al.- OI ~m .A~ «' I NNIJ tn C O Z t ' <UlU ~ ~ O H V OPl ,1 iI( - .i i ~' ~D '0 ~7 ' WI, ~ W lP O.N ~0 ~ ! ~ i mom I .. d ~ i W OJ •I~ O.0 ~0 L- O ~ ~ m r ~ ` N' o .o m-o .IIm I I ~ !. ! I ~ ~ ~ ,.o.}:~ z ! I ~~ ! ' I I I I .o-n .-~ m o - I ~ I ! ~ i ~ ~VJ ~ ~ - .. J ~ ~ O~O J~ONO # . ! I ~ { I ~ ' ~~ ~z-~'1~ z ~ I ~ ~ ~ C7 Z O~ O ) I I >) i _ ~.. I ~ ~ ~ ~ G) D C O_D d ° ~ I ~ n ~ ~I m z ' ~ - ~ ~ - ~ ~ ~ I ~ I ~ -~ O O~O.{~-{ 3 ,...~ , ~ r ~ m . ~ ~ `~` I ( ~ I z D-m O I . ~ ~~ ~ - ~ ~ ~ - i - ~ I ~ ~~ I - ~ i .. r.ao I. ~ z fro ~ I I ;~ °I ~ o x'r ~ ` ~ ~ I £ n ~ ~ o iv c~ ~ I ~ ~ ~ ~ m m ro a.n , GDS I 1 ( ~ N,m ~~ •~ i ' m ~ m ~ ; ~ ~ < ' I i " ~ ~ i~ D I i L ~ ~ . i ~: I ~ n it z ~ ~ I ~ i ~ ;, l o ~' I ~ I i ~ D~ I t7.U1 £:~G d I - ~ ~ ~ zm m~om m ~ ~ I ~ i I ~ zr zxAz m _ i r ~ ~ cm 1:o~1 n m I I 'I Dv Drm.a ~ < i i . rx rD~r .. to ~ ~ ~ o ~ I m z £ Z ~ 'U N [A ~ 1 ~ I ~ I ~ ~ I Dm ~x ~i~ ; f ,. i ~ ~ ..I ~ i 1 ~ . m m 'V-3,~ 3 Z ~ O _. t ~ . ~ . ~ ~ ~ . - ~ .j p ~ 3C. 9 3 M O ~ I d i i i ~ ~ ~ ~ m dm ~ A I a7 i m I I I j W W[Oil~W W.W < I I I l i I I 1 i .~Fp i ~ O O O O O OO D 1 I 1 '.I ,. 1~~ I ~ 000.000 m . I ~ A ? pA -:P A, ~ . J 1 rr ~ P ~J I O -O.P• n w ~wu~om m ~~ Ni OJO:O X0.1.0 D ~ O ~0 p V:CD I 3 ' o I !! C pJ ~ ~ I ~ AC N A S ~ MI - ~ ~' I =~ " ~ ' _~ _ ~ i ~ i~ i `:1 i i j j it I + I I II ~ ~ I ~ , ~ ~ ~ I j i I ~. .. I i I l ~ ~ j V 0~ umi W N- N m O N _ i. L_ W ~.~ eJ ~ ~ ~ I I I, u N N O N 0 U >•4~1. -- ;-~ :-ti J m r~. - - ~) P u~ ~~1 II ~I~ ~ I~ ~a~ v_~ i.~z ~ ~z ~'~ ~ I~ D I Z - ~l-i do ~' m ~c < z ,.-o io 1 "W I ~ N ,° ' o .dim I ~a ~:~~ i i j ~ i ~ .. i ~~ t'I~ i iZ ~,~ t ;~ ~.~ i}p B ~ -~ [;m f I L. i.. L b .-~ ~ ~ ~. ~. II'~ < i~ 'I 2 '. ~ ~ ~ ~. o I ~ ~~ +n i m r f ;~ ~ < ~~ z ''~ r o ~~ ~ o 0 O ~' j i '~ i r ac I, ,d D 1 ~In ~ .- _~ ~'~ '~ ~~ -~~ " ... M 2 i ' ~ ~l i i I ~. DATE: March 11, 2004 TO: The Honorable Mayor and Members of the City Council FROM: Lorry Hempe, City Manager SUBJECT: TRAVEL & MEETING ALLOWANCE POLICY I PURPOSE The purpose of this item is to inform the City Council of the current resolution and practice Governing the City's expense allowance for meeting/conference attendance of the City Clerk, City Treasurer, and City employees. BA CKGROUND ! On August 30, 1990, Resolution 90-150B was passed which amended all previous expense allowance policies for meeting and/or conference attendance of city employees (Exhibit A). The provisions of the resolution are also followed concerning the travel of the positions of City Clerk and City Treasurer. ` Transportation to and from the conference or meeting is reimbursed or paid directly by the City, based on the individual making travel arrangements in keeping with considerations of availability, convenience and propriety. Registration fees are, reimbursed or paid directly by the City. Mileage reimbursement is paid by the rate established in the appropriate MOU. i Section 5 of the Resolution (90-150B) addresses the need for the prior approval of the City Manager for attendance at any conference or meeting which is one day in length or: more, provided that adequate funds have been budgeted. I In addition, in April 1995, the City Manager implemented an administrative policy, regarding the disbursement of travel and meeting expenses. The policy included procedures that noted the following: ~ 1) That City Officials and employees should complete ameeting/conference expense report in advance of the meeting date. 2) The department head initially reviews and approves the meeting/conference report and the submits report to the City Manager for final approval. Consistent with the City Council's previous action on adopting a meeting, training and conference policy for its members, staff was directed to bring forth for discussion a staff, City Clerk and City Treasurer travel policy. AGENDA ITEM -~. ~~ ; At this time the City does not have a specific travel policy for the pity Clerk, City', Treasurer and Commissioners. This brings an opportunity to discuss ite3ns to include iri the policy. RECOMI~~NDATION Staff requests the City Council provide staff with direction concerning the current travel and meeting policy. ~ RESOLUTION NO. 90-1506 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, AMENDING Ai•i• pREVIOUS EXPENSE ALLOWANCE POLICIES FOR MEETING AND/OR CONFERENCE ATTENDANCE BY ALL CITY OF LYNWOOD E~'LOYEES THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES RESOLVE AS FOLLOWS: SECTION 1. That the City Council of the ;City of Lynwood does declare the following policy with regard to expense allowance for meeting and/or conference attendance of all city employees. I 1. The coat of accommodations shall be reimbursed or paid directly by the City if the conference and/or meeting is outside a 35-mile radius of the City of Lynwood. The coat of accommodations within a 35 mile radius may be reimbursed if the accommodations are deemed necessary and approved by it he City Manager. The policy requires that accommodations in keeping with availability, convenience and propriety, will be obtained by the attending employees. ~ 2. Transportation to and from the conference or meeting shall be reimbursed or paid directly by the City based , upon the following considerations: a) The individual making travel arrangements shall secure the mode of transportation in keeping with considerations of availability, convenience, and propriety; ~ b) When air travel is appropriate, coach class shall be utilized whenever possible; ' I c) City vehicles shall be used when available and appropriate; I d) Private automobile shall be used when appropriate. Reimbursement for such use shall be based on the rote of reimbursement established in the appropriate Memorandum of Understanding (MOU) with the City of Lynwood. Individuals who are receiving auto allowance will not be reimbursed for the use of their private automobile within a 35 mile radius, but will be reimbursed for trips outside a 35 mile radius of the City of Lynwood at the rate established in the appropriate MOU,. i 3. All registration fees shall be reimbursed or paid directly by the City. ~ 4. All other meeting and/or conference costs ~shnll be reimbursed or paid directly by the City based upon the following considerations: a) For all conferences or meetings attended riithin a 35 mile radius of the City of Lynwood, the individual will be reimbursed for actual expenses incurred. ~ i ..~,_. -~~- . ,;~,, .. i } - . ~, /~ i b) For all conferences or meetings attended 'outside a 35-mile radius of the City of Lynwood, ajper diem allowance of $70 for Department Directors and Asst. Directors, $65 for other employees' will be paid, for only those days attended, or in; transit • to or from an approved conference which requires oVeright lodging (The per diem allowance is intended to cover the cost of meals and other • miscellaneous costs such as telephone calls, taxi, shuttle bus, etc. and does not include the cost of • registration, of accommodations or of travel to and from the conference or meeting which are reimburseable pursuant to the criteria set forth in items 1, 2 and 3 above). 5. Attendance at any conference or meeting which is one day in length or more, by individuals shall be subject to the prior approval of the City Manager, provided that adequate funds have been budgeted. I 6• A receipt must be provided in all cases where the City reimburses the individuals for espenses incurredj(except for mileage reimbursement which requires odometer readings). This applies to meetings within a 35-mile radius. ~ 7. This resolution supersedes all previous resolutions in regards to the above text. PASSED, APPROVED August 1990. ATTEST: City Clerk APPROVED TO gp~; C• Attorney C of Lynwood i AND ADOPTED this 30th day of i I ayor, City of L ood I i APPROVED AS TO CONTENT: /~YfT~~~ City Manager ~ City of Lynwood i ;r allow2 /` Date: March 11, 2004 To: Honorable Mayor and Members of the City Council From: -Lorry Hempe, City Manager Prepared By: Jim Given, Director of Recr ion & Community Services Subject: Potential Closure of Los Angeles County Air Force Base as a part of the Upcoming 2005 Base Realignment and Closure Process PURPOSE ~ To advise the City Council about the potential loss of the Los Angeles County Air Force Base (LAAFB) as a part of the 2005 Base Realignment and Closure (BRAG) process; to provide the potential impact of this base closure and, to seek the City of Lynwood's support via the adoption of a resolution in support of keeping this base open. i BACKGROUND ', The County of Los Angeles has contacted the City of Lynwood via the attached correspondence informing the honorable Mayor and Members of the City Council that the (LAAFB) is included as a part of the (BRAG). FACTS i • (LAAFB) currently oversees projects totaling of approximately $60 billion in value • This base also receives $8.5 billion in new contract annually I • About 70% of this work goes to 350 aerospace companies located in Los Angeles County , • This work provides employment for approximately 67,000 persons ~ • Three (3) other states are currently lobbying to have the (LAAFB) relocated, to their respective state. __ ANALYSIS _.___ . i The closure of (LAAFB) would have a devastating impact to the economy of the County of Los Angeles. The Board of Supervisors have requested that the City Councils of-the various cities within the County prepare resolutions in support of having the (LAAFB) remain off the (BRAG) and within the County of Los Angeles. CONCLUSION/RECOMMENDATION ! Staff recommends that the City Council consider adopting the attached ~ resolution in support of the (LAAFB) remaining in the County of Los Angeles and I forward said resolution to key congressional members, the Administration along ~ with the Department of Defense who will be involved in this base closure issue. AGENDA ~~.. ITEM A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD OPPOSING THE MERGER OR CLOSURE OF THE LOS ANGELES COUNTY; AIRFORCE BASE IN THE UPCOMING 2005 BASE REALIGNMENT AND CLOSURE (BRAG) PROCESS j WHEREAS, The Los Angeles County Air Force Base has generated a i total of $60 billion in aerospace and related contracts; and j WHEREAS, The Los Angeles County Air Force Base also generates $8.5 billion in new contracts on an annual basis; and WHEREAS, Local contractors numbering 350 receive nearly 70% of these contracts; and WHEREAS, This corresponds to the employment of nearly 67,000 local residents; and WHEREAS, The loss of the (LAAFB) would be devastating to the local economy of Los Angeles County as well as for all of the 88 Cities within the County. NOW, THEREFORE, the City Council of the City of Lynwood does hereby find, determine, order and resolve as follows: Section 1. The City Council strongly supports the (LAAFB) remaining in the County of Los Angeles and that it not be included as a part of the upcoming 2005 Base Realignment and Closure process. Section 2. The resolution be forwarded to key Congressional members, the Administration as well as Defense Department officials who will be involved in the base closure issue. Section 3. -This resolution becomes effective immediately upon its adoption. PASSED, APPROVED and ADOPTED this 2"d day of March, 2004. ATTEST: Louis Byrd, Mayor Andrea L. Hooper, City Clerk APPROVED AS TO FORM: APPROVED AS TO CONTENT City Attorney Lorry Hempe, City Manager r Jim Given, Director Recreation & Community Services j `_ : i I STATE OF CALIFORNIA } } i COUNTY OF LOS ANGELES } i I, the undersigned City Clerk of the City of Lynwood, do hereby certify that the I above and foregoing Resolution was duly adopted by the City Council of the 'City of i Lynwood at a regular meeting held at City Hall on the 2"d day of March 2004, and passed by the following votes: i AYES: NOES: ABSENT: ABSTAIN: Andrea L. Hooper, City Clerk STATE OF CALIFORNIA } COUNTY OF LOS ANGELES } E I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council of said City, do hereby certify that the above and foregoing is a full, true and i correct copy of Resolution No. on file in my office and that said Resolution was adopted on the date and by the vote therein stated. ` Dated this 2~d day of March, 2004 I Andrea L. Hooper, City Clerk 7 Jet ~,/ /~ County of Los Angeles CHIEF 14®MINISTRATII/E 01=EICE 713 KENNETH HAHN HALL OF ADMINISTRATION • LOS ANGELES, CALIFORNIA 90012 (213) 974-1101 h ttp J/cao. co.l a. c a. us DAVID E. JANSSEN Chief Administrative Officer Board of supervisors GLORIA MOLINA First District 1 January 16 2004 A , YVONNE BR THwAITE BURKE Second District ZEV YAROSLAVSKY Third District DON KNABE ' Fourth District The Honorable Fernando Pedrosa MICHAEL D. ANTONOVICH Mayor, City of Lynwood Fifth District 11330 Bullis Road Lynwood, CA 90262 Dear Mayor Pedrosa: (~ OPPOSITION TO CLOSURE OR RELOCATION OF THE LOS ANGELES AIR FORCE BASE ~ I On December 2, 2003, the Board of Supervisors directed my office to write toy the governmental officials of the 88 cities in the County, requesting that each city consider adopting a formal resolution of opposition to the~ciosure or relocation of the Los Angeles Air Force Base (LAAFB) in the upcoming 2005 Base Realignment and Closure (BRAG) process. A copy of the Board's action is attached. i The LAAFB is unique in its responsibility for managing the progress and construction of the Nation's military space.and missile systems and the economic and fiscal scope of its research and development. The projects overseen by the LAAFB currently total $60 billion in value, with $8.5 billion in new contracts awarded annually. About 70% of this work .goes to 350 aerospace companies and their suppliers in the Los Angeles C~ti.ii~ i.-1 fC~ Q~i: i ~ i I,., .._,. a 1 !.1- I~-s n n .. a _ .. .L C~ v / ~v11 iW iIIV:G ~.iAli LUf ,l.i it Li f.J trl~i.;I LJ, 4VIi~t l!iL'' VCiJ~ i11Gt~Nii lly/ holding high-paying engineering and research positions. These companies and employees reside in all 88 of the County's cities. While the next round of the BRAG process is not due to begin formally until 2005.,, at least three other states are already lobbying for the relocation of the LAAFB to installations in their states. As a consequence, the Board of Supervisors believes that we must take action now to ensure that this valuable resource is not lost. It would be very much appreciated if we could receive your City's resolution by the end of February so that all of the resolutions can be forwarded to key congressional members, ;the Administration, and the Department of Defense officials who will be involved in the Base closure issue. i t ;' Honorable Fernando Pedrosa January 16, 2004 Page 2 if there are any questions regarding this matter, please contact Intergovernmental Relations Branch of my office, at (213) 893-2086. i I I I i i Dean Smith, ~in the Thank you for your leadership and support on this very important issue. ~ Sincerely, ~ i ///~1~~~ ~ ~/ ~A DAVID E. JANS''SEN ~ // Chief Administrative O er DEJ:GK MAL:DRS:Im Attachment Letters/ia air force 011604 city mayors merged ,; { MOTION BY SUPERVISORS KNABE AND BURKE i I 1 ATTACHMENT i I AGN. NO. I On Tuesday, November 25, 2003 the Board of Supervisors adopted a motionbtor oppo~e the merger or closure of the Less Angeles Air Force Base in the upcoming 2005 Base Realignment and Closure (BRAG) process. Since adopting this position, we need to MOLINA BURKE YAROSI-AVSKY ANTONOVICH build further consensus in the region on this issue that impacts almost 350 i aerospace/defense prime and subcontractors with more than 67,000 employees wtio reside in almost every city and supervisorial district in the Los Angeles Coun Goun ty ( ~ ty). WE, THEREFORE MOVE, THAT the Board of Supervisors instruct the Chief; Administrative Officer to send correspondence to the government officials of the 88 cities in the County, urging that they take similar action and adopt a formal resolution of opposition to the closure of this important military institution and return it to the County I by mid-January 2004. Once the cities' resolutions have been received, County i advocates in Washington, D.C. can distribute a packet to key Congressional members, the Administration and the Department of Defense officials, who will be involved in this i base closure issue. ~ ### TM:cy MOTION KNABE ~1 DATE: March 11, 2004 TO: Honorable Mayor and Members of the Ci Council FROM: Lorry Hempe, City Manager BY: Grant Taylor, Special Assists evelopment Services SUB]ECT: REVIEW OF CITY CODES PERTAINING TO CARPORTS COMMENTS I For the City Council to review existing Lynwood Municipal Code requirements i and consider code amendments pertaining to carports in R-1 (Single-Family Residential)~and R-2 (Two-Family Residential) zones. i BACKGROUND At a previous City Council meeting, staff was directed to .bring back for review, code standards and potential code amendments regarding carports in R-1 (Single-Family Residential) and R-2 (Two-Family Residential) zones. On February 17, 2004 the ,City Council considered an item reviewing carports, canopies and second residences. Staff was directed to bring back the three (3) items for separate discussions. DISCUSSION & ANALYSIS The Lynwood Municipal Code (LMC) currently does not permit carports in the R-1 or iR-2 zones. A two-car garage is required for each residence in single-family and two-family residential zones. Carports and open parking stalls are only permitted in the FR-3 (Multiple-Family Residential) and PRD (Planned Residential Development) zones. In 1995 the LMC was amended to prohibit carports in R-1 and R-2 zones. Research of the files indicates the rationale for prohibiting carports was that garages are sometimes used for storage. Storage under a carport would be visible and detrimental. In addition, carports may not be maintained as well as garages and may affect property values. It is staff's opinion that carports may be appropriate in R-1 and R-2 zones provided they are architecturally compatible with the residence, aesthetically attractive, remain clear and accessible for vehicle parking at all times and no storage under a carport would~dGs permitted. In addition, it is much more difficult to convert a carport into a residence 7.~GE! p sleeping room unlike garages. ~?EM H:\WORDFILE\PLANNING\STAFFRP"Ilmemo.caiports.council.doc 1 _ { -~ ~,~"~ j i I Code enforcement has had numerous garage conversion violations and the problem continues. Staff does not support allowing open parking stalls for required parking inR-1 and R-2 zones. j i OPTIONS . The City Council has several code options to consider regarding carports to include: 1) Status quo. No amendments to the LMC code. 2) Permit carports in R-1 and R-2 zones subject to design review and development standards. I 3) Aflow open parking stalls in R-1 and R-2 zones. RECOMMENDATYON i Staff recommends that the City Council approve staff recommendation of Option #2; to amend the Lynwood Municipal Code to permit carports in R-1 (Single-Family Residential) and R-2 (Two-Family Residential) zones subject to design review and development standards. i i H:\WORDFILE\PLANNING\,STAFFRPT\memo.cacpocts.council.doc 2 j i r i s ~. DATE: March 11, 2004 TO: Honorable Mayor and Members oft e City Council FROM: Lorry Hempe, City Manager BY: Grant Taylor, Special Assistant/Development Services SUB3ECT: REVIEW OF CITY CODES PERTAINING TO CANOPY STRUCTURES IN RESIDENTIAL ZONES COMMENTS I'~ For the City Council to review existing code requirements and consider code amendment pertaining to canopy structures in residential zones. BACKGROUND At a previous City Council meeting, staff was directed to bring back for review, existing code standards and potential code amendments regarding canopy structures in residential zones. On February 17, 2004 the City Council considered an item reviewing carports, canopies, and second residences. Staff was directed to bring back the three (3) items;for separate discussions. DISCUSSION & ANALYSIS Approximately two (2) years ago Lynwood residents began erecting temporary canopy structures in residential zones, usually for carports. The canopies are inexpensive and effective, however, they are not consistent with design or architecture of the residences, canopies may quickly fall into disrepair, violate setbacks, and may affect property values. On October 15, 2002 the Lynwood City Council adopted an ordinance that prohibits atizens utilizing the canopy structures as carports, prohibits such structures in front setbacks, and only allows such structures in the rear yard areas as shade structures (tike a patio cover). Canopies are considered temporary structures and may be permitted pursuant to review of a site plan and no fee is required. Code enforcement has had numerous violations and the issue continues to persist. }AGENDA H:\WORDFII,EIPLANNING\STAFFRPT\~nemo.canopies.council.doc I ~M 1 . -~ t, ..~; ; ,i i Staff does not support allowing canopies as carports or in front or side yards. Canopies in rear yards for shade structures are not easily visible and should not negatively impact properties. i OPTIONS i The City Council has several code options to consider regarding canopy structures to include: 1) Status quo. No amendments to the LMC. 2) Allow canopy structures to be used as carports in front setbacks. i 3) Allow canopy structures provided they do not encroach in the front setback. 4) Prohibit canopy structures altogether. 9'tECOW9MENDATION Staff recommends that the City Council upholds the existing code standards that prohibit canopies as carports, prohibit canopies in front yard areas and only permit canopies as shade structures in rear yard areas. Attachment: LMC Section 25-4.2(e) -Temporary Canopy Structures I t i H:\WORDFII,E\PLANNING\STAFFRPT\~nemo.canopies.council.doc 2 .. i i S ~ i t i e. Temporary Canopy Structures: Temporary canopy structures shall comply with the following standards and procedures: i 1. Temporary canopy structures shall not be allowed in front yard setback areas or side yard setback areas. r 2. Temporary canopy structures shall not exceed a height of fifteen feet (15') from grade to the highest point of such temporary structure. ~ 3. Temporary canopy structures shall not be attached to a residence, ~ accessory structure or other improvement. ~ 4. Temporary canopy structures shall not be used as carports and shall not be installed over a driveway or other paved area that has vehicular access or is used for vehicle storage; except as authorized by subsection 25-4.6f of this section. ~ 5. 1Vo parking or storage shall be permitted in temporary canopy structures. 6. Temporary canopy structures may remain for a maximum of three (3) months. 7. Temporary canopy structures shall be open on all sides. 8. Temporary canopy structures may only be located in rear yards and shall be located a minimum of five feet (5') from the side and rear property lines; except as authorized by subsection 25-4.6f of this section. ~ i 9. Temporary canopy structures shall be located a minimum of six feet (5') from residences, accessory structures, or other improvements. I 10. Temporary canopy structures shall not be larger than three hundred (300) square feet. I. 11. Temporary canopy structures require a plot plan and permit. I 12. Temporary canopy structures in residential zones that exist at the time Hof subsections 25-4.6e and f of this section shall be removed immediately or a permit applied for after enactment of subsections 25-4.6e and f of this section. f. Exception: A permit may be issued administratively for a temporary canopy ~ structure for special family or service events. Such exception shall not exceed seventy two (72) hours and shall not be approved more than six (6) times per calendar year per property. (Ord. #1087; Ord. #1136, §2; Ord. #1158, §3; Ord. #1191, §3; Ord. #1218, §§5, 6; Ord. #1270, §3; Ord. #1296, §l; Ord. #1429, §1; Ord. #1468, §6; Ord. #1524, §2; Ord. #1526,;` §§2, 3) } v.., :~ ..,;t;_.. ` , ,. DATE: March 11, 2004 TO: The Honorable Mayor and City Counci~Members FROM: Lorry Hempe, City Manager .~ BY: Alfretta Earnest, Assistant City Manager p~~ Steve Stewart, Emergency Operations Coordinator ~. SUBJECT: FEDERAL DISASTER MITIGATION ACT OF 2000 (DMA 2000) (Federal Register 44CFR Parts 201-206) PURPOSE To inform the City Council of the Federal Emergency Management Agency (FEMA) ~ Disaster Mitigation Act of 2000 (DMA) and request approval to proceed with an informal bid process to obtain a consultant to assist in preparing a Hazard Mitigation Plan j BACKGROUND Congress has a long history of funding disaster relief, recovery and some hazard mitigation planning through the Federal Emergency Management Agency. Now, the Disaster Mitigation Act of 2000 reinforces the importance of mitigation planning in both pre and post-disaster situations, and emphasizes planning for disasters before they occur. The DMA 2000 amends the federal Robert T. Stafford Act and requires the development of a Hazard Mitigation Plan for local governments to be eligible for a variety of federal funding programs. The deadline to apply for these funds has been extended from October 6, 2003 to November 1, 2004. Failure to comply will result in the loss of pre and j post-disaster federal funding. i The act encourages cooperation between state and local authorities, prompting them to ~ work together. It rewards local and state pre-disaster planning and promotes disaster ' resistance as a key component of sustainable development. The intended result is better articulation of local and state government mitigation needs, resulting in faster allocation ~ of funding and more effective risk reduction programs. The planning process requires: • Open Public Involvement • Community Cooperation • Incorporation of legal documents AGEtVDA ITEM i ,~~ , :~;~. ~:, The Hazard Mitigation Plan must include the following: • Planning Process • Risk Assessment • Mitigation Strategy • Maintenance Process • Documentation • Plan Review Planning Process The Hazard Mitigation Plan is a planning process and one that will require considerable staff time and effort. It is not a "one-man" show but will require a team effort of most departments, especially planning and community development. The plan will require open public involvement and comments and adoption by the governing body. Staff has attended orientation sessions to obtain the required information to begin the planning process as well as identified staff members to be part of the required committee as follows: Joseph Wang, Alfretta Earnest, Grant Taylor, Yadi Farhadi, Louis Morales, Jim Given, Gail Black, Steve Stewart, Johonna Jacobs-Howard, Sheriff and Fire Department liaisons, Chairperson/Planning Comm., Chamber of Commerce, St. Francis Medical Center and the City Attorney (City Council representative/vacant). Cost The cost of preparing a Hazard Mitigation Plan is estimated to be from $10,000 to $15,000 for the City. The cities of Downey, Compton, and South Gate are interested in a joint effort with the City of Lynwood which could reduce the cost for each individual city. Staff is also exploring the possibility of grant funds from the Independent Cities Risk Management Authority (ICRMA) to offset the costs. RECOMMENDATION Staff recommends the following: 1) Approval of an informal bid process to obtain an outside consultant to assist in the preparation of the plan by the adoption of the attached resolution and to authorize I the allocation for this purpose. 2) Appointment of a Council Member to serve on the planning committee. ~_ l " .~ v" ': ~~ RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO UTILIZE THE INFORMAL BID PROCESS FOR PROFESSIONAL SERVICES IN CONNECTION WITH PREPARING A HA7.At2i) ~'I'IGATION PLAN WHEREAS, the Disaster Mitigation Act of 2000 requires local, state, and county government agencies to establish mitigation planning for disaster situations; and i WHEREAS the Tannin p g process includes the preparation of a Hazard Mitigation Plan to establish local mitigation planning for before and after disaster,` situations; and WHEREAS, the Disaster Mitigation Act 2002 encourages cooperation between; state and local authorities; and WHEREAS, the cities of Compton, Downey, and South Gate have expressed j interest in a joint effort to reduce the costs in preparing the plan; and f WHEREAS, it is the desire of the City Council to comply with the requirements outlined in the Act. f NOW, THEREFORE, the City Council of the City of Lynwood does hereby find, order, and resolve as follows: Section 1. That the City Council authorizes staff to solicit informal bids from firms to prepare a Hazard Mitigation Plan in an amount not to exceed $15,000. Section 2. The transfer of funds from the unappropriated general fund (O1): Unappropriated General Fund TO $15,000 1-4122-4220 Section 3. This resolution shall become effective immediately upon its adoption. i PASSED, APPROVED AND ADOPTED this day of LOUIS BYRD, MAYOR ATTEST: ANDREA L. HOOPER City Clerk APPROVED AS TO FORM: APPROVED AS TO CONTENT: Arnoldo Beltran,City Attorney Lorry Hempe, City Manager i i 2004.! i I ~. i - _ , ,a w a. ~ j. ~. DATE: March 11, 2004 TO: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL i FROM: Lorry Hempe, City Manager BY: Yadollah Farhadi, P.E., Director of Environmental Services/City Engineer Paul Nguyen, Public Works/Engineering Manager i SUBJECT: Extended Trolley Bus Service Hours PURPOSE: To have the City Council review staff's report relative to the Trolley Bus service hours extension and provide staff with direction to proceed. BACKGROUND: In response to a request from Parent-U-Turn, on September 2, 2003, the City Council approved a 60-day pilot program, which extends the operation hours of the two trolley buses of the ~ City Trolley Bus System (see attached map). The program requires the two buses to start running at 7:30 A.M. instead of 9:00 A.M. to provide transportation for a number of Lynwood studentswho attend the Lynwood Middle School located on Bullis Road at Carlin Avenue. ! I Before the pilot program expired, on November 4, 2003, the City Council again approved the extension of this program through December 19, 2003. , I With the 3 additional hours of operation on each school day, the program cost a total of $15,000 for the period of four months. This cost has been paid with the City's Prop A Transportation Fund. During the implementation of this program, staff repeatedly contacted the Lynwood Unified School District (District) management to discuss the program result and request the District's; participation and contribution to the program cost. The District management has indicated that it would consult with the School Board on these matters; however, staff has not received any official response from the School Board. ANALYSIS: Staff requested the bus operator to keep track and provide information relative to the number of students who ride the two buses between the extended hours. The survey showed that approximately 50 students and a very small number ofnon-student riders have taken advantage of this program on each school day. The average cost for each rider who uses the bus during the extended hours is $3.79/trip comparing to an average $1.63/trip for the four trolley buses under the regular program. , AGE~lDq ITEM u ;:. i In a recent review of the Proposition A Transportation Fund, utilizing information providedby the draft Proposition A Annual Audit Report for FY 2002-03, staff has determined that there's sufficient Proposition A to reinstate this program until the end of this school year (June 2004). At a cost of $4,500/month, the program will cost approximately $18,000 for the remainder of fiscal year 2003-04. i The following options are available to the City Council: 1. City Council reinstates the program immediately and directs staff to negotiate they program cost sharing with the Lynwood Unified School District I, 2. City Council directs staff to negotiate the program cost sharing with the Lynwood Unified School District and reinstates the program as soon as the negotiation is completed 3. City Council takes no action on this matter RECOMMENDATION: I .Staff recommends that the City Council review staff s report relative to the Trolley Bus service hours extension program, provide staff with direction to proceed, and to authorize the allocation necessary to implement Council's direction. Cou04011 r .'~ ' I (r~~ 1 DATE: March 11, 2004 TO: The Honorable Mayor & Members f the City Council FROM: Lorry Hempe, City Manager BY: Jim Given, Director of Recreat & Community Services SUBJECT: TRAVEL TO AGUASCALIENTES, MEXICO PURPOSE To have City Council acknowledge the public benefit of having the City Clerk and the City Treasurer attend the sister city Aguascalientes event, "Feria de San Marcos" and to also have City Council authorize the City Clerk and City Treasurer to travel to Aguascalientes, Mexico to attend the event celebration. BACKGROUND The "Feria de San Marcos" is one of the most celebrated events being held each year in Lynwood's sister city, Aguascalientes, Mexico. This year's event will take place from Apri122-26 and many cities in Mexico and in the United States have been encouraged to attend and participate at this big event. At a reception held on January 24, 2004 to honor the Aguascalientes delegates and to witness the signing of the sister city declaration, Aguascalientes extended its special invitation to Lynwood to be its honored guests at the highly celebrated event. ANALYSIS The sister city programs provide an opportunity for the community to strengthen ` partnerships with international communities in an effort to increase global cooperation at the municipal level, to promote cultural understanding and to stimulate economic ~ development. • On December 16, 2003, the City Council approved in concept the establishment ' of a Sister City Committee for the purpose of providing recommendations to the City Council on establishing a sister city association to coordinate activities relating to sister city programming. The City Council designated Council Member Fernando Pedroza as the Chair for the Sister City Committee. • The City Council also approved in concept the establishment of a Lynwood Cultural Tourism Committee on December 16. This Committee is charged with the responsibilities of exploring and generating ideas for development of the tourism industry in Lynwood. ~ ~ AGENDA • On March 2, the City Council approved for the City of Aguascalientes to have an ! ambulance. Pursuant to City Attorney's recommendation, City Council has i authorized the City Manager or her Designee to come up with options to assist in the donation of an ambulance that will be of no cost to the city. This ambulance is scheduled to be presented at the "Feria de San Marcos Event." The travel policy authorizes members of City Council in the execution of their duties, to travel and attend events where the city's interests need to be represented as evidenced by the above actions of Council. However, the City Clerk and City Treasurer have also expressed their interest to attend the event at Aguascalientes, Mexico. By practice, both city officials have attended conferences outside of the county in the past. Right now, there is no specific policy to authorize the City Clerk and the City Treasurer to travel. With their attendance at the Aguascalientes celebration, added to the cultural exchange, there will be a first hand opportunity for the City Clerk and the City Treasurer to get a better insight into their respective functions in this new and different environment. RECOMMENDATION Staff recommends that the City Council of the City of Lynwood adopt the attached resolution authorizing the City Clerk and the City Treasurer to travel to sister city ~ Aguascalientes, Mexico to attend the "Feria de San Marcos" event celebration. ~ i a..._ I .t i .; i A RESOLUTION AUTHORIZING THE CITY CLERK AND THE CITY TREASURER TO TRAVEL TO SISTER CITY AGUASCALIENTES, MEXICO TO ATTEND THE "FERIA DE SAN MARCOS" EVENT CELEBRATION i i WHEREAS, the "Feria de San Marcos" is one of the most celebrated events being i held each year in Lynwood's sister city, Aguascalientes, Mexico. This year's event will take place from April 22-26 and many cities in Mexico and in the United States have been encouraged to attend and participate at this big event; and i WHEREAS, at a reception held on January 24, 2004 to honor the Aguascalientes delegates and to witness the signing of the sister city declaration, Aguascalientes extended its special invitation to Lynwood to be its honored guests at the highly celebrated event; and WHEREAS, the sister city programs provide an opportunity for the community to strengthen partnerships with international communities in an effort to increase global cooperation at the municipal level, to promote cultural understanding and to stimulate economic development; and WHEREAS, on December 16, 2003, the City Council approved in concept the establishment of a Sister City Committee for the purpose of providing recommendations to the City Council on establishing a sister city association to coordinate activities relating to sister city programming. The City Council designated Council Member Fernando Pedroza as the Chair for the Sister City Committee; and WHEREAS, the City Council also approved in concept the establishment of a Lynwood Cultural Tourism Committee on December 16. This Committee is charged with the responsibilities of exploring acid generating ideas for development of the tourism' industry in Lynwood; and WHEREAS, on March 2, the City Council approved for the City of Aguascalientes to have an ambulance. Pursuant to City Attorney's recommendation, City; Council has authorized the City Manager or her Designee to come up with options to assist in the donation of an ambulance that will be of no cost to the city. This ambulance is scheduled to be presented at the "Feria de San Marcos Event;" and WHEREAS, the travel policy authorizes members of City Council in the execution of their duties, to travel and attend events where the city's interests need to be ~ represented as evidenced by the above actions of Council; and WHEREAS, the City Clerk and City Treasurer have also expressed their interest to attend the event at Aguascalientes, Mexico. By practice, both city officials have attended conferences outside of the county in the past. Right now, there is no specific policy to authorize the City Clerk and the City Treasurer to travel; and t~ . ,- ., r• ~. ,, ~. ~ ~~ WHEREAS, with the attendance at the Aguascalientes celebration, added to the cultural exchange, there will be a first hand opportunity for the City Clerk and the City Treasurer to get a better insight into their respective functions in this new and different environment. NOW, THEREFORE, the City Council of the City of Lynwood does hereby find, proclaim, and order and resolve as follows: Section 1. Authorize the City Clerk and the City Treasurer to travel to Aguascalientes, Mexico to attend the "Feria de San Marcos" event; and Section 2. This resolution shall take effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED this day of March, 2004 LOUIS BYRD Mayor ATTEST ANDREA HOOPER City Clerk APPROVED AS TO FORM J. ARNOLDO BELTRAN City Attorney APPROVED AS TO CONTENT LORRY HEMPE City Manager JIM GIVEN, Director Recreation & Comm. Services ;.. I i ~.