The URL can be used to link to this page

Home My Public Portal About12-10-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, DECEMBER 10, 2009 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, December 10, 2009, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Director of Public Works and Engineering Greg Stiens, Street Commissioner Bill Smith, Captain Terry Hopkins, Gordon Moore, Cade Richey, Sherry Richey, Lauren Richey, Ken Richey and Kourtnee Hopkins. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the December 3, 2009 meeting. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for December 4, 2009 in the amount of $508,572.43. She explained of that total $31,874.19 was paid to the Wayne County Treasurer for the City's portion of 9 -1 -1 salaries and benefits; $11,500.00 was paid to WTH Technology for GIS user software for Police Department; $335,057.77 was paid to Milestone for Phase II paving and $35,838.53 was paid to Pro Lawn for Infrastructure Rehab of S.W. 3rd Street. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Robinson made a request to the board to approve the claims for payment for December 11, 2009 in the amount of $333,810.84. She explained of that amount $10,500.00 was paid to Towers Fire Apparatus for air cylinders; $14,752.00 was paid to Hoosier Fire Equipment for turn out gear and boots; $45,390.45 was paid to Milestone for Phase III paving; $200,000.00 was paid to Richmond Power & Light for a loan payment and $33,750.00 was paid to Clark Dietz for engineering of South "E" Street. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Board of Works Minutes December 10, 2009 Page 2 of 4 PROBATIONARY FIREFIGHTER A. The request that was brought to the board for the approval to hire a Probationary Firefighter was tabled. STREET DEDICATION A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of the dedication of a street into the City's infrastructure known as Garwood Place. He explained that the dedication was made by the board many years ago but the proper paper was never submitted therefore it needed to be approved again and the board needed to sign the plat. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. BID AWARDS A. Robinson made a request to the board to award the bid for the gasoline and fuels for 2010 to Harvest Land Co -Op. That bid was as follows: All pricing is per gallon and includes delivery. Transport Tankwagon Pump Premium Unleaded 2.181 2.281 2.251 Regular Unleaded 2.011 2.111 2.081 (87 Octane) Premium Road Diesel 2.145 2.245 2.255 Off -Road Diesel (dyed) 2.158 2.258 2.268 # 1 Fuel Oil 2.488 2.588 # 2 Fuel Oil 2.118 2.218 The award is for delivery prices only. Lawson made a motion to award the bid with a second by Flood. The motion was unanimously passed. CONTRACTS A. Robinson made a request to the board to extend Contract No. 1 -2008 with Meyer Mechanical for HVAC through to March 31, 2010. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Robinson made a request to the board to extend Contract No. 94 -2008 with Elite Cleaning Services for Janitorial Services for the City Building through to March 31, 2010. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Cade Richey for the approval of Contract No. 172 -2009 with Koorsen Fire & Security for monitoring services of the sprinkler system located at the City of Richmond Street Department in the amount of $300.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously. Board of Works Minutes December 10, 2009 Page 3 of 4 RESERVED HANDICAPPED PARKING SIGN RENEWALS A. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a Reserved Handicapped Parking Sign Renewal at 104 North 16th Street for Mr. Michael W. Hillard. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of three Reserved Handicapped Parking Sign Renewals at 109 North 6th Street for the American Legion Post #65. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a Reserved Handicapped Parking Sign Renewal at 125 South 10th Street for Eugene Marrow. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a Reserved Handicapped Parking Sign Renewal at 248 Pearl Street for the Christ Tabernacle Church AKA Christ Connection. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. E. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of two Reserved Handicapped Parking Sign Renewals at 501 South 7th Street for St. John Lutheran Church. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. F. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a Reserved Handicapped Parking Sign Renewal at 516 South 11th Street for Ms. Janet F. Love. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. G. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a Reserved Handicapped Parking Sign Renewal at 915 North 13th Street for Ms. Sharon Douglas. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. H. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a Reserved Handicapped Parking Sign Renewal at 928 South 11th Street for Mr. & Mrs. Russell Lynch. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. I. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of two Reserved Handicapped Parking Sign Renewals at 1707 SW "A" Street for Westview Elementary School. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. J. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a Reserved Handicapped Parking Sign Renewal at 2315 Glen Court for Mr. Rollo Smith. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Board of Works Minutes December 10, 2009 Page 4 of 4 CANCELLATION A. The hearing regarding a Fire Department Employee issue originally scheduled for December 10, 2009, after the regular Board of Works agenda items has been continued and will be rescheduled at a later date. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk