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Home My Public Portal AboutMinutes_CCMeeting_04172012CITY COUNCIL MEETING APRIL 17, 2012 7:00 P.M. PRESENT: Mayor Brad Andersen, Council President Bruce Case, Council member Dan Gubler, Council member Rob Geray, Council member Thane Price, City Clerk Robyn Keyes, Treasurer Amy Sullivan, Public Works Director Zech Prouse. ABSENT: Police Chief Shannon Basaraba VISITORS: Ron Nelson, Diana Nelson, Dane Nelson, Tammy Nelson, Tory Nelson, Stockton Nelson, Clip Holverson, Dana Izatt and his son, Allen Eldridge, DaNeil Jose. Mayor Andersen welcomed everyone and Council member Geray led with the Pledge of Allegiance. Consent Agenda. The consent agenda was reviewed. Council President Price made a motion to accept the consent agenda. Council member Gubler seconded the motion. All were in favor, motion carried. Recognize Retiring Treasurer, Ron Nelson. Mayor Andersen said that between city clerk, treasurer, and council member, Ron Nelson had given the City 27 years of service. The Mayor thanked Nelson for his dedication and help with the many other City projects and functions. On behalf of the Mayor, City Council, and city employees Nelson was presented with a recognition plaque and wished him happiness in his retirement. There was a short recess for refreshments. May National Bike Month Proclamation. Mayor Andersen introduced DaNeil Jose from Bonneville Metropolitan Planning Organization (BMPO). Ms. Jose explained that May was National Bike Month and there would be many activities throughout the County to celebrate the event such as; the Mayor's ride on May 18. Ms. Jose encouraged everyone to join in the events and ride his or her bike more often. Mayor Andersen read the May as National Bike Month Proclamation. Bonneville County Sheriff Report. Sheriff Wilde and Captain Hulse from the Bonneville County Sheriff's Department handed out an incident report for the period of January 1, 2012 through April 15, 2012. The report showed that the Sheriff's Department had responded to 139 calls for service within the Iona City limits during the reporting period. There were 123 general calls and 16 animal control calls. The report excluded calls for VIN inspections and civil service. Sheriff Wilde suggested the City set-up a regular meeting schedule and asked if the Council would agree to a Sargent being assigned to be a liaison and give the reports. The Sheriff said he 1 would make himself available to the City for any questions or meetings whenever it was requested. The Council agreed a liaison would be a good idea and the Mayor suggested the report meetings should take place during the first Council meeting of each fiscal quarter. The Sheriff agreed. Clerk Keyes said she would send email reminders regarding the meeting dates. Captain Hulse encouraged the City to visit the website crimestopping.com to view a list of calls and activities to Iona. Hulse said the data would be listed under Idaho Falls. Mayor Andersen thanked the sheriff and captain for their time. Approval of Inspection Fees. Building Inspector Allen Eldridge handed out the proposals for contracting with a plumbing inspector. Eldridge said he was still waiting to receive the proposals for electrical inspection. Eldridge reminded the Council that the idea of the City contracting for electrical and plumbing inspection was secondary in creating revenue for the City but the primary purpose was to provide a more convenient service for the contractors building homes in Iona. As it currently stands, contractors must call the State for inspections and sometimes the contractors are forced to wait a week before the inspector arrived. Eldridge said the proposed inspection fees were less than the state charged, but still enough to cover the cost of the inspection plus handling the paperwork in the office. Eldridge also said the City Public Works Director would have easier access to inspection records for review if an issue occurred. Council member Price asked if there were back-up inspectors available if the main inspectors were unavailable for an extended period. Eldridge said there were. The Council agreed the service was a good idea. Clerk Keyes said she would send the information to the City Attorney for review and creation of a resolution for the service and fees. Approval of Utility Software. After review of the software proposal for utility billing and treasury responsibilities the Council decided to table the issue to gather more information. Reports. Public Works Director Prouse reported that he would be willing to meet with any of the Council members regarding questions for the cross connection control provision. Prouse said Century Link would be installing fiber optic lines in the City's public right-of-ways over the next two or three weeks. 2 Prouse also reported that rocky Mountain Power would provide a valuation assessment regarding the street lights for $1,500. This is related to the idea of the City purchasing and maintaining its own street lights. The Director said the bid for asphalt for Walker Avenue between Main Street and Olsen was $9,000 for 12-foot width and $10,500 for 14 -foot width. There would be an extra cost of $2,000 for securing the water main for the home on Walker Ave. The Council approved the 12-foot width at $9,000. Prouse said there was emergency callback software available for utility purposes if the City was interested. The Council wanted to gather more information before making a decision on the use of the software. Council President Case reported the Historical Society wanted to be in charge of the Friday night dinner during Iona Days. The dinner would serve as a fundraiser for the Historical Museum. The Council agreed and said they City would pay for the cost of the food up to $600. Treasurer Sullivan reported she looked into the TIPS fund Council member Gubler suggested and she had some concerns regarding the program. Council member Price said he looked into the fund as discovered it was a very conservative plan. Council member Gubler said so far the Fire District had lost money with the program. Treasurer Sullivan was going to look into the requirements for the I-9 forms and report back at the next Council meeting. Clerk Keyes said the Easter Egg hunt had been a success and said she appreciated everyone who helped. Council member Geray introduced his Iona's Got Talent information for Iona Day's. The information will go out in the newsletter and will be placed in the City office. Council member Price asked if talents such as art would be accepted for the talent show and suggested displaying the art at the Stanger Building during the event. Council member Price reported that he attended the TRPTA meeting. He said he discovered that TRPTA had $1.2 million in grant money for walking path projects. If awarded a grant, the City would be required to pay for 10% of the project and TRPTA would pay for the remaining 90% of the project. The only requirement was the project needed to be in a city that TRPTA serviced. Council member Gubler reported that the CHC Foundation has had a record amount of grant requests. 3 Mayor Andersen reported he was meeting with the City Attorney regarding a possible retention pay increase due to increased City use. Paul Scoresby from Schiess Engineering would be working with Director Prouse to create a study -to help with road funding. Mayor Andersen asked Council member Geray to take the lead on the Veteran's Day celebration in November and the Mayor would help out. Rockwell Development said they would help with the infrastructure and/or cost of the splash pad. The Mayor was meeting with the City's grant writer regarding upcoming grant needs. Spring Clean-up would be held May 5th with Arbor Day being the same morning at 10:00 am at Pioneer Park. Mayor Andersen said the Fair Housing Proclamation needed to be added to the agenda. Council President Case made a motion to add the Fair Housing Proclamation to the agenda. Council member Price seconded the motion. All were in favor. Motion carried. Mayor Andersen said the Fair Housing Proclamation, proclaiming April as Fair Housing Month. Council member Geray made a motion to adjourn. Council member Gubler seconded the motion. All were in favor. Adjourned 9:36 p.m. 4 CITY OF IONA ** B U D G E T R E P O R T* FOR 03-31-12 PAGE 3 **** GENERAL FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 001 305.000 STATE HIGHWAY USERS 52,000.00 .00 22,916.80 29,083.20 44.07 001 310.000 STATE REVENUE SHARING 44,000.00 .00 23,361.07 20,638.93 53.09 001 315.000 STATE LIQUOR TAX 36,000.00 .00 18,596.00 17,404.00 51.66 001 320.000 BEER & DOG LICENSES 500.00 60.00 130.00 370.00 26.00 001 325.000 POLICE REVENUE 18,000.00 343.80 2,976.85 15,023.15 16.54 001 330.000 INTEREST 500.00 20.31 88.70 411.30 17.74 001 335.000 CABLE TV FRANCHISE 5,000.00 .00 4,264.66 735.34 85.29 001 340.000 NATURAL GAS FRANCHISE, 12,000.00 .00 3,313.50 8,686.50 27.61 001 345.000 POWER FRANCHISE 17,000.00 .00 10,137.32 6,862.68 59.63 001 355.000 BUILDING RENT 7,000.00 1,224.75 4,765.25 2,234.75 68.08 001 357.000 BUILDING INSPECTION FEES 12,000.00 1,286.60 9,104.40 2,895.60 75.87 001 358.000 GRANTS 5,000.00 .00 3,000.00 2,000.00 60.00 001 360.000 PROPERTY TAX REVENUE 212,000.00 1,425.14 126,355.73 85,644.27 59.60 001 390.000 MISCELLANEOUS REVENUE I 7,000.00 568.24 2,194.25 4,805.75 31.35 001 395.000 RESERVES 60,000.00 .00 .00 60,000.00 **TOTAL GENERAL FUND REVENUE 488,000.00 4,928.84 231,204.53 256,795.47 47.38 **** GENERAL FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 410.000 PAYROLL 420.000 RETIREMENT 422.000 HEALTH INSURANCE 424.000 PAYROLL TAXES 440.000 ELECTRICITY - NATURAL GAS 445.000 OFFICE SUPPLIES 446.000 TRAVEL 447.000 ADVERTISING 450.000 INSURANCE LIABILITY 455.000 LEGAL & AUDIT FEES 459.000 POLICE -PAYROLL 460.000 POLICE-COUNTY/DISPATCH 461.000 POLICE -RETIREMENT 462.000 POLICE -HEALTH INSURANCE 463.000 POLICE -TRAINING 464.000 POLICE -GENERAL 465.000 VEHICLE RENT 470.000 MAINTENANCE 472.000 BUILDING INSPECTIONS 475.000 CIVIL DEFENSE 480.000 LIBRARY 485.000 LAND ACQUISITION 490.000 CAPITAL IMPROVEMENTS 495.000 MISCELLANEOUS EXPENSE 57,000.00 9,628.00 53,028.00 3,972.00 12,000.00 1,202.68 7,297.29 4,702.71 34,000.00 2,503.43 14,738.58 19,261.42 11,000.00 1,137.87 6,265.50 4,734.50 20,000.00 2,115.76 10,267.99 9,732.01 8,000.00 547.18 4,563.79 3,436.21 5,000.00 .00 1,616.84 3,383.16 1,500.00 .00 528.71 971.29 9,000.00 .00 4,455.00 4,545.00 12,000.00 1,100.00 8,700.00 3,300.00 61,000.00 5,138.00 25,300.00 35,700.00 14,500.00 .00 4,561.19 9,938.81 7,000.00 571.48 3,134.60 3,865.40 12,000.00 1,208.13 7,248.78 4,751.22 8,000.00 .00 3,100.00 4,900.00 18,000.00 423.73 11,254.03 6,745.97 5,000.00 .00 .00 5,000.00 90,000.00 1,985.18 32,485.91 57,514.09 10,000.00 1,626.00 9,754.30 245.70 .00 .00 .00 2,000.00 .00 .00 2,000.00 10,000.00 .00 .00 10,000.00 73,000.00 .00 32,571.00 40,429.00 8,000.00 1,342.21 3,533.81 4,466.19 93.03 60.81 43.35 56.96 51.34 57.05 32.34 35.25 49.50 72.50 41.48 31.46 44.78 60.41 38.75 62.52 36.10 97.54 44.62 44.17 **TOTAL GENERAL FUND EXPENSES 488,000.00 **NET EXCESS OR DEFICIENCY(-) 30,529.65 244,405.32 243,594.68 50.08 25,600.81- 13,200.79- 13,200.79 CITY OF IONA * *BUDGET REPORT FOR 03-31-12 PAGE 5 **** WATER FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 002 305.000 COLLECTIONS 185,000.00 16,088.40 96,558.72 88,441.28 002 310.000 HOOK UP FEES 36,000.00 3,000.00 21,000.00 15,000.00 002 315.000 INTEREST 500.00 30.34 148.09 351.91 002 350.000 TANK REPLACEMENT FUND. 50,000.00 .00 .00 50,000.00 002 358.000 GRANTS 5,500.00 .00 .00 5,500.00 002 395.000 RESERVES 50,000.00 .00 .00 50,000.00 002 397.000 WATER BOND .00 .00 .00 52.19 58.33 29.62 **TOTAL WATER FUND REVENUE 327,000.00 19,118.74 117,706.81 209,293.19 36.00 **** WATER FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED 002 410.000 SALARIES & BENEFITS 63,000.00 .00 .00 63,000.00 002 440.000 ELECTRICITY 27,000.00 1,884.78 16,169.37 10,830.63 002 445.000 OFFICE, SUPPLIES, LEGAL 8,000.00 453.68 4,262.04 3,737.96 002 450.000 ENGINEERING COSTS 10,000.00 4,383.75 4,383.75 5,616.25 002 460.000 VEHICLE EXPENSE .00 .00 .00 Pill 465.000 VEHICLE RENT 7,000.00 .00 .00 7,000.00 470.000 REPAIRS & MAINTENANCE' 52,000.00 443.15 15,635.89 36,164.11 002 480.000 BOND PAYMENT .00 .00 .00 002 482.000 BOND INTEREST .00 .00 .00 002 485.000 TANK REPLACEMENT FUND 90,000.00 .00 .00 90,000.00 002 490.000 CAPITAL IMPROVEMENTS 70,000.00 -00 .00 70,000.00 002 497.000 WATER SYSTEM UPATE - .00 .00 .00 59.89 53.28 43.84 30.45 **TOTAL WATER FUND EXPENSE 327,000.00 7,165.36 40,651.05 286,348.95 12.43 **NET EXCESS OR DEFICIENCY(-) 11,953.38 77,055.76 77,055.76- CITY OF IONA * *BUDGET R E P O R T* FOR 03-31-12 PAGE 6 **** EQUIP REPLACEMENT **** FUND ACCOUNT# ACCOUNT TITLE ESTIMATED REVENUE ** R E C E I P T E D* UNRECEIPTED PERCENT MTD YTD BALANCE RECEIPTED 003 305.000 EQUIP RENT --WATER 5,000.00 .00 .00 5,000.00 003 310.000 EQUIP RENT --GENERAL 5,000.00 .00 .00 5,000.00 003 395.000 EQUIP RESERVES --WATER 40,000.00 .00 .00 40,000.00 003 396.000 EQUIP RESERVES --GENERAL 40,000.00 .00 .00 40,000.00 **TOTAL EQUIP REPLACEMENT REVENUE 90,000.00 .00 .00 90,000.00 **** EQUIP REPLACEMENT **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED 003 410.000 EQUIP REPLACEMENT --WATER 45,000.00 .00 .00 45,000.00 003 415.000 EQUIP REPLACEMENT --GENERAL 45,000.00 .00 .00 45,000.00 003 490.000 EQUIPMENT PURCHASE .00 .00 .00 eft **TOTAL EQUIP REPLACEMENT EXPENSE 90,000.00 .00 .00 90,000.00 **NET EXCESS OR DEFICIENCY(-) .00 .00 .00 CITY OF IONA * *BUDGET FOR 03-31-12 R E P O R T** PAGE 7 **** RECREATION FUND **** ESTIMATED FUND ACCOUNT# ACCOUNT TITLE REVENUE ** R E C E I P T E D MTD YTD UNRECEIPTED PERCENT BALANCE RECEIPTED 004 305.000 BASEBALL FEES 20,000.00 .00 -00 20,000.00 004 310.000 SHELTER RENTAL 250.00 40.00 40.00 210.00 004 320.000 WESTERN BOYS FEES 250.00 .00 .00 250.00 004 395.000 RESERVES .00 .00 .00 16.00 **TOTAL RECREATION FUND REVENUE 20,500.00 40.00 40.00 20,460.00 .20 * ** RECREATION FUND **** ESTIMATED FUND ACCOUNT# ACCOUNT TITLE EXPENSE ** E X P E N D E D** MTD YTD UNEXPENDED PERCENT BALANCE EXPENDED 004 410.000 RECREATION EQUIPMENT 004 415.000 RECREATION LABOR 004 420.000 BASEBALL SUPPLIES 004 470.000 RECREATION MAINTENANCE **TOTAL RECREATION FUND EXPENSE **NET EXCESS OR DEFICIENCY(-) 2,500.00 .00 .00 2,500.00 8,000.00 .00 .00 8,000.00 7,000.00 .00 .00 7,000.00 3,000.00 .00 .00 3,000.00 20,500.00 .00 .00 20,500.00 40.00 40.00 40.00- OLb-W0 9dld NdOI2l3Wd Z0'9b6 $ d012131A1d d0 S1f1OOS AO8 9617-600 2131Sd3 ZZ'OE $ OONIM 96b-1-00 dIHS2138W3W ldf1NNd 00'091. $ a'9 021 A211Nf1O0 HON b9b-600 SW21OdINf13011Od 9E69 $ S2130NOdSall.S211d OLb-1.00 slepeien lu!ew-saauelsel wnu!uanle 'adel uollne0 ZZ'btb $ 321O1S WO OLb-600 saaualsel v 'smans 'enl6 's6eq e6eq.le0 EZ'£L $ 10d3o 3WOH OLb-1.00 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SdSfl 2131S`d3 Z9'9Z6 $ 18VIAI-1VM 39a121121`d0 >INl-30I10c1 86.£9 $ VAN 3011d0 CITY OF IONA BANK REPORT DATE 3/31 /2012 BANK OF COMMERCE GENERAL CHECKING $27,660.35 WATER CHECKING $1,850.17 1 GENERAL SAVINGS $134,784.52 WATER SAVINGS $251,971.84 KEY BANK GENERAL SAVINGS $157,427.45 s WATER SAVINGS a $52,475.81 WELLS FARGO WATER SAVINGS $51,911.10 1 1ZIONS BANK i GENERAL SAVINGS $100,913.51 (Merrill Lynch Money Mkt. was sold this mo. and transferred to Zions Bank) TOTAL $778,994.75 CITY OF IONA PROCLAMATION WHEREAS, for more than a century, the bicycle has been an utilitarian, economical, environmentally sound and effective means of personal transportation, recreation and fitness; and WHEREAS, the City of Iona encourages the use of bicycles as a means of transportation; and WHEREAS, the education of cyclists and motorists in the proper and safe operation of bicycles is important to ensure the safety and comfort of all users; and WHEREAS, the League of American Bicyclists and independent cyclists throughout our city and state are promoting greater public awareness of bicycle operation and safety education in an effort to reduce accidents, injuries and fatalities for all. NOW, THEREFORE, I, Brad Anderson, Mayor of the City of Iona, Idaho, do hereby proclaim May, 2012 as BICYCLING MONTH. throughout the city and encourage all of the Iona to recognize the importance of bicycle safety and be more aware of cyclists on our street. Mayor Brad Anderson City of Iona Iona Incident Reports: January 01, 2012 through April 15, 2012 • 2012-00187 Mental Hold • 2012-00402 Dog Bite • 2012-01065 Runaway • 2012-02712 Death • 2012-02820 Disturbance • 2012-03216 Harassment • 2012-03567 Unlawful Entry • 2012-03653 Vandalism • 2012-03881 Telephone Harassment • 2012-03928 Family Fight • 2012-04168 Family Fight Calls for service: Excluding Vin Inspections and Civil Service General: 123 Animal Control: 16 Total: 139 IONA STATS 2011-12 HOURS+QF, SERVICESY4DIVISIO Patrol* Back Country Patrol Traffic Enforcement Reserve Hours Detectives Narcotics Investigations School Resource Officers Community Service DARE Officers TOTAL HOURS Officer Full-time Equivalents (FTE's) @ 182 hrs/month for Patrol, Traffic, Detectives & Narcotics 146 6 1 6 0 4 0 42 205 0.87 89 5 1 6 7 0 2 110 0.55 50.5 8 0 3 0 5.75 0.34 0 22 89 c 'Q eU Q eJ 85 11 0 2 0 1 0 10 109 0.54 139.5 12 0 1 3 0 5 0 0 161 0.85 0.00 0.00 0.00 0.00 0.00 0.00 510' 42 2 1, 20' 0 23' 0' 76 �, 6741 0.63 GITATIOf ACTIVITYa''. Citations Processed by the Court (City Receives 25%) Fine Revenue - Iona Officer Fine Revenue - County Officers TOTAL FINE REVENUE 9 $289.80 $0.00 $289.80 16 524.70 $0.00 $524.70 11 391.50 $0.00 $391.50 14 $570.15 $30.15 $600.30 7 $343.80 $0.00 $343.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Calls for Service - General Calls for Service - Animal Contro TOTAL CALLS FOR SERVICE 33 4 37 29 5 34 28 0 28 24 6 30 9 1 10 57' $2,119.95 $ 30.15 $2,150.10 I 1231 16 139 * "Patrol and Related Hours" Includes but is not limited to general patrol, traffic observation and enforcement, good will citizen contacts, traffic accident investigation, responding to calls for service, general criminal investigation and follow-up. Months Complete Distribution: Sheriff Wilde Captain Hulse Lt. Casper 5 City of Iona Fair Housing Proclamation WHEREAS, April 2012 marks the 44th anniversary of the passage of Title VIH of the Civil Rights Act of 1968, commonly known as the Federal Fair Housing Act; and WHEREAS, the Idaho Human Rights Commission Act has prohibited discrimination in housing since 1969; and WHEREAS, equal opportunity for all -regardless of race, color, religion, sex, disability, familial status or national origin -is a fundamental goal of our nation, state and city; and WHEREAS, equal access to housing is an important component of this goal -as fundamental as the right to equal education and employment; and WHEREAS, housing is a critical component offamily and community health and stability and WHEREAS, housing choice impacts our children's access to education, our ability to seek and retain employment options, the cultural benefits we enjoy, the extent of our exposure to crime and drugs, and the quality of health care we receive in emergencies; and WHEREAS, the laws of this nation and our state seek to ensure such equality of choice for all transactions involving housing; and WHEREAS, ongoing education, outreach and monitoring are key to raising awareness of fair housing principles, practices, rights and responsibilities; and WHEREAS, only through continued cooperation, commitment and support of all Idahoans can barriers to fair housing be removed; NOW, THEREFORE, I, Brad Andersen, Mayor of City of Iona, do hereby proclaim April 2012 to be FAIR HOUSING MONTH In the City of Iona, Bonneville County, State of Idaho. IN WITNESS WHEREOF, I have hereunto set my hand at the City of Iona, Bonn ville County in City Hall on this 17 day of in the year of our Lord 2012. Brad Andersen, Mayor