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Home My Public Portal About19931013 - Minutes - Board of Directors (BOD) Open -_ MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 93-20 REGULAR MEETING BOARD OF DIRECTORS October 13, 1993 MINUTES I. ROLL CALL Vice-President Ginny Babbitt called the meeting to order at 7:30 P.M. Members Present: Ginny Babbitt, Betsy Crowder, Wim de Wit, Teena Henshaw, Robert McKibbin, and Pete Siemens. Members Absent: Nonette Hanko. Personnel Present: Jean Fiddes, Randy Anderson, John Escobar, Malcolm Smith, and Deborah Zucker. II. ORAL COMMUNICATIONS There were no oral communications. III. SPECIAL ORDER OF THE DAY M. Smith stated that the resolution and a photograph of Purisima Creek Redwoods Open Space Preserve would be presented to a team at Apple who participated in a volunteer project at the preserve and donated field maintenance equipment including two power pruners and an Alaskan mill. Motion: R. McKibbin moved that the Board adopt Resolution 93-33, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Honoring Apple MBA Class 5 Destination Unknown. P. Siemens seconded the motion. The motion passed 5 to 0. Director Crowder was not present for the vote. IV. ADOPTION OF AGENDA G. Babbitt stated that the agenda was adopted by Board consensus. V. ADOPTION OF CONSENT CALENDAR Motion: R. McKibbin moved that the Board adopt the consent calendar, including approval of minutes of September 22, 1993 regular meeting; approval of responses to written communications from Judith Fawcett, 2476 Porterfield Court, Mountain View, regarding dogs on open space preserves, and from Dena K. Bonnell, Mayor, City of Mountain View, regarding participation in discussions about the future operations of Open Space . . . for room to breathe 20th Anniversary 1972-1992 3.30 Distel Circle Los Altos, California 94022-1404 Phone: 415-691-1200 • FAX: 415-691-0485 Grnt=rat Manager:t-Icrberi Grench 8,mrl w I hiv(lot. Pew Swnwn,,Robert Mr Kibbin,Teeny I-ief i,haw,Ginnv E3abbill,Nonow H<1rlko 13,1'v der,Wirn rie b%it Meeting 93-20 Page 2 Deer Hollow Farm; and approval of revised claims 93-17. P. Siemens seconded the motion. The motion passed 5 to 0. Director Crowder was not present for the vote. V1. BOARD BUSINESS A. Mid-Year Program Evaluation for 1993-1994 Action Plan for the Implementation of the Basic Policy of the Midpgninsula Regional Open Space District (Report R-93-1U7) J. Fiddes highlighted the progress of the acquisition program since April 1 which included the critical importance of the purchase of the Norton property and an update on the proposed auction of the surplus "Teague Hill" property. P. Siemens requested that staff report at the next meeting whether the effective interest on the purchase of the District's administrative building at 330 Distel Circle was being covered by the rent of excess office space. R. Anderson, reporting on the planning program, stated that the planning staff had emphasized balancing efforts on short-term and long-term planning and implementation objectives. He reported that, in addition to the completed projects and progress contained in the report, the planning group had attended 83 outside meetings on 34 various interjurisdictional meetings, and 22 meetings on 17 various use and management issues. At the request of Directors McKibbin and Crowder, R. Anderson gave a brief update on negotiations with National Aeronautics and Space Administration (NASA) for the portion the Bay Trail at Moffett Field, an explanation of the District's participation in the Santa Cruz Mountains Biodiversity Task Force, and a description of the planning program's proposed comprehensive policy document. J. Escobar reported on the operations program. He stated that accomplishments in the operations program continue to be made with the work of 31 regular employees, a number of seasonal employees, and hundreds of volunteers. He reported that the critical past winter storm problems were corrected without delay this year, and that public concerns about repairs were at a record low. He said that the work was done efficiently, due in large part to the good regular operations staff and the experienced seasonal staff who were hired this year. J. Escobar said that union negotiations were almost completed, that the ranger residence policies would be revised for Board adoption, and that the bicycle patrol pilot program draft would be delivered to the union before the end of November. He reported that the increase in accidents on District preserves seemed to be proportionate with increased use. P. Siemens commented that the Board should consider changing its helmet regulation at Rancho San Antonio Open Space Preserve by December to be consistent with the state law which becomes effective January 1, 1994. Meeting 93-20 Page 3 Discussion followed with Board recommendations to expand the docent program to offer more interpretive training and docent volunteer recruitment focusing on children's programs to be taken to the schools. M. Smith reported on the public affairs program. He said that the District was making more public contact with various new groups on a regular basis as part of its general program emphasis. Discussion followed about giving in-school presentations priority over other educational activities and the Board recommended several potential schools contacts. M. Smith briefed the Board on the Finance Committee's activities, noting the committee would report to the Board at the October 27 meeting. J. Fiddes reported on general management and program support, emphasizing efforts focused to protect the District's tax revenue, and on the management team approach that was undertaken to coordinate and direct District activities. Motion: B. Crowder moved that the Board accept the 1993-1994 mid-year program evaluation as contained in report R-93-107 and presented by staff. R. McKibbin seconded the motion. The motion passed 6 to 0. VII. INFORMATIONAL REPORTS R. McKibbin stated that there would be a Special Districts Forum breakfast meeting on October 22 as part of the National Recreation and Parks Association National Conference in San Jose. J. Fiddes stated that, with the Board's concurrence, the November regular meetings would be rescheduled because of the Veterans Day and Thanksgiving Day holidays and that a single meeting would be held on Wednesday, November 17, 1993. Board members concurred that the item to reschedule the meeting would be on the October 27 agenda for Board approval. B. Crowder stated that the Board would meet in closed session at 5:45 p.m. before the regular Board meeting on October 27, 1993, to review the organizational improvement follow-up survey. She said that the study session would be conducted by George Sipel. M. Smith reported that media training sessions were scheduled for Board members on October 19 and November 3. P. Siemens reported on a presentation to the Los Gatos Photographic Guild. He said that the Saratoga City Council discussed sphere of influence expansion at its most recent meeting and that the city was going to alternatively pursue an agreement with the County of Santa Clara for planning and development approval. He said he had talked with David Knapp, Los Gatos city manager, regarding the Jones Trail; Mr. Knapp would be forwarding information to C. Britton. Meeting 93-20 Page 4 J. Escobar reported on two bicycle accidents on District preserves, a break-in at the Daniels Nature Center, the recovery of a missing person briefly after his separation from a group at Rancho San Antonio Open Space Preserve, a wildfire at Fremont Older Open Space Preserve, and District employees participation at an upcoming South Skyline Association chili cook-off on October 24. R. Anderson said that two interns from Stanford were selected to work on District planning projects. He also reported that the Bay Area Ridge Trail Council had requested that the District adopt a resolution asking the San Francisco Water District to include community advisors on its existing technical committees for the district's water management plan. G. Babbitt reported on the Dog Committee workshop meeting held in Los Altos, saying that although the meeting was attended almost exclusively by people in favor of canine access on the preserves, the committee also receives comments from others opposing expanding access to dogs. She announced that the Board's staff recognition event would be held on Thursday, December 2. Vill. CLOSED SESSION J. Fiddes announced that labor negotiations would be discussed in Closed Session. The Board recessed to Closed Session on labor negotiations at 9:15 P.M. IX. ADJOURNMENT The meeting was adjourned at 10:15 P.M. Deborah Zucker Recording Secretary