HomeMy Public PortalAboutMinutes_City Council Regular Meeting_03262024 CITY OF IONA
CITY COUNCIL REGULAR MEETING
IONA CITY HALL
MARCH 26,2024—7:00 P.M.
PRESENT: Mayor Daniel Gubler, Council President Robert Geray, Council Member Michael
Thompson, Council Member Evan Mann, Council Member Rylea Farrens, City Attorney
Andrew Rawlings, Public Works Director Zech Prouse and City Clerk/Treasurer Keri West.
ABSENT: None.
VISITORS: Kirsti Cook, Dave Noel, Tony Glenn, Jill Smith, Elizabeth Schaffer, Mark Schaffer
and Jill Reading.
Mayor Gubler welcomed everyone and led the Pledge of Allegiance. A roll call was taken by
Clerk West to open the meeting.
Mayor Gubler entertained a motion. Council President Geray made a motion to add to the agenda
the Discussion of Cluster Box Unit (CBU) Mailboxes in New Subdivisions with the Iona
Postmaster due to time constraints at the earlier Work Meeting. Council Member Thompson
seconded the motion. All in favor. Motion carried.
CONSENT AGENDA: City Council Work Meeting and Regular Meeting Minutes of February
27, 2024, were reviewed. Council reviewed the finance reports for the period ending February
29, 2024 (42% of the fiscal year elapsed). The City had $1,704,027.28 in the bank and routine
bills had been paid, "Exhibit A".
Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the
consent agenda as presented. Council Member Farrens seconded the motion. All in favor. Motion
carried.
STAFF REPORTS: Director Prouse stated the City has received the hydrovac that was
purchased last month, and they will begin working on that excavation project next week.
Clerk West announced the Mayor's Youth Advisory Council (MYAC) will be doing a fundraiser
on Saturday, April 13th at the Shelley City Park with the Shelley and Ammon MYAC groups.
She explained it will be a softball fundraiser for the public to come and purchase food and raffle
tickets for prize baskets. She continued and stated it will start at 10:00am and will end around
2:00pm. Clerk West also announced this Saturday, March 30th will be the City Easter Egg Hunt
from 2:00pm — 4:00pm. Clerk West then reported the Spring Flag Football registration has
completed and they will begin their season soon, playing games on Monday evenings in the City
Park. She continued and stated the team registration will be held at the beginning of April for
summer softball, baseball, and t-ball.
Council Member Mann and Council President Geray both stated nothing to report.
Council Member Thompson stated he was asked by a resident in the Green Valley Subdivision to
meet with them to discuss annexation. He did meet with them and answered many questions
regarding annexation. Council Member Thompson stated this is an ongoing discussion and this
IONA CITY COUNCIL REGULAR MEETING—MARCH 26, 2024
resident has written down additional questions they would like discussed. Council President
Geray encouraged Council Member Thompson to inform the resident their subdivision would
need over 50% approval to be annexed into the City of Iona. Council Member Thompson stated
he has discussed that with the resident and will continue working with them.
Council Member Farrens stated she talked to John Pymm with Bonneville Joint District #93
regarding the preliminary plat for the new elementary school and the concerns regarding the
width of the parent drop-off area. She continued and stated they are still finalizing the design but
assured her there will be enough room for a large vehicle to turn around. Council Member
Farrens also stated the representatives from the Iona Farmers Market asked her if they needed
approval from the City to operate again this year. Clerk West stated she would need to review the
contract from last year and will communicate directly with those representatives.
Deputy Davies stated nothing to report. Mayor Gubler stated there were reports of a suspicious
man talking to children at the park last week and that person has been identified and contacted.
ITEMS OF BUSINESS:
Approval of Branding Design for New Police Vehicle — Captain Tony Glenn with the
Bonneville County Sheriff's Office (BCSO) approached the podium and displayed a photo
rendering of the new truck the county will be purchasing to replace the Iona Police vehicle. The
photo is a blue truck with the "City of Iona" displayed on the doors and the City's logo displayed
on the back windows. Mayor Gubler stated he would prefer the truck to be white rather than
blue, to differentiate the Iona vehicle from other BCSO vehicles. Council President Geray
agreed. Captain Glenn stated BCSO purchases all vehicles as a fleet, and they all come in this
standard blue color. He continued and stated the county will be covering the cost to have the
vehicle branded with the City of Iona's name and logo. Council President Geray stated the white
police vehicle has been part of the Iona identity for many years and he would like to see that
continue, if possible. Council Member Thompson suggested adding a white wrap on the bottom
of door panels with the "City of Iona" on it to make it stand out from other BCSO vehicles.
Discussion continued regarding various design ideas on how to incorporate more white on the
truck. Captain Glenn stated he will have another design drawn up and bring it back to the
Council for review.
Discussion of City Dodge Durango — Mayor Gubler stated the City owns the Dodge Durango,
and it will be returned to the City when BCSO purchases the new police truck. He continued and
stated all police equipment will need to be removed. Clerk West stated this discussion is for the
Council to decide if they want to sell it or keep it as another City vehicle. Captain Glenn
confirmed there are some mechanical issues with the Durango and warned against driving it long
distances. Mayor Gubler suggested keeping the vehicle. Council President Geray stated he is not
opposed to that but does not want the vehicle to become the official Mayor's vehicle or a vehicle
that continually requires money to repair. Mayor Gubler stated that is not his intention. Clerk
West asked where the vehicle will be parked. Mayor Gubler stated it will stay parked at the City
Building for general use purposes. All Council Members agreed to this course of action.
Discussion of Cluster Box Unit(CBU) Mailboxes in New Subdivisions with Iona Postmaster
— Clerk West stated last month the Council discussed adding a section in the Iona Subdivision
2
IONA CITY COUNCIL REGULAR MEETING—MARCH 26, 2024
Ordinance that requires new developments to install Cluster Box Unit (CBU) Mailboxes with
pull-outs from the road. She continued and stated the Mayor recently questioned whether that
would still be necessary with the wider road that also has curb and gutter. Council President
Geray stated if the USPS already requires CBUs in new developments he doesn't feel it
necessary for the City to duplicate that requirement. He continued and stated he agrees with
requiring a pull-out for those CBUs. Director Prouse suggested adding a brief section regarding
the pull-outs in the Subdivision Ordinance, but the specific requirements can be addressed in the
Development Agreement for each individual subdivision. Council President Geray agreed.
Attorney Rawlings stated the Subdivision Ordinance is very broad and applies to any
development of 3 parcels or more. He asked the Council if they still want to require CBUs for a
resident that splits their parcel into 3 or more, thus creating a subdivision as defined by the City
Code. Clerk West asked the Iona Postmaster, Jill Smith, if the USPS would require a resident
splitting their lot to install a CBU. Ms. Smith stated those situations would be handled on a case-
by-case basis. She continued and stated the minimum CBU size is 6 boxes, so they would
generally require developments with 6 or more lots to install CBUs. Council President Geray
stated with that understanding, he suggested this amended section only apply to subdivisions
with 6 or more lots. All agreed.
Discussion of Impact Fees for New Developments — Council Member Farrens stated she
requested this be added to the agenda to discuss drafting legislation for AIC (Association of
Idaho Cities) to review, pertaining to the implementation of impact fees to cover the cost of new
schools. However, after further research she found that this type of legislation has been presented
in recent years and has not gone anywhere due to developers' and contractors' strong opposition.
Mayor Gubler stated the broader discussion is whether the City can charge impact fees. Attorney
Rawlings stated the City can charge impact fees, but the Idaho State Code does dictate there
needs to be a committee in place to do so. Mayor Gubler asked if anyone on the Council is
interested in pursuing this idea. Council Member Farrens stated she is only interested in
entertaining this course of action if it will aide in the development of new schools. Mayor Gubler
stated the purpose of impact fees is when a City sees a need for a future project and collects
those fees in advance to pay for that project. He continued and stated he does not feel the City
has any projects that need to be paid for by impact fees. Council Member Farrens agreed and
stated her main focus is on the building of new schools and wants to work on legislation to take
to AIC as a proposal. She continued and stated she will continue researching this and will bring
information back to the Council.
Discussion of Multi-Tier County Tax Levy—Council President Geray stated the City received
feedback from AIC regarding the idea of a multi-tier County tax levy. He continued and stated
the representative from AIC explained that other cities have also expressed frustration with
annexations and have proposed similar legislation in the past, but it has never gained any traction
at the state level. Clerk West displayed a map on the projector to highlight the many subdivisions
that border the City of Iona and are not paying City taxes but inevitably utilizing City
infrastructure. Council President Geray agreed and stated he got the impression from AIC that
Iona is not the only City dealing with this situation. Council Member Mann stated he will keep
pushing this agenda topic and will do additional research to keep the conversation open.
Approval of Agreement with Forsgren Associates, Inc. for the Local Strategic Initiative
Project — Mayor Gubler stated this is a contract between the City and Forsgren Associates for
3
IONA CITY COUNCIL REGULAR MEETING—MARCH 26, 2024
the Road Rehabilitation Project that the City has been awarded a large grant to complete. Council
President Geray stated he has read through the agreement, but did not see anything about
potential water lines also being replaced. City Engineer Dave Noel approached the podium and
stated the contract is specifically for the road project itself because of the grant the City has been
awarded. He continued and stated the grant does not cover the cost of any of the water lines that
may need to be replaced. Mr. Noel stated the grant does allow for up to 15% of the funds to be
used for design and construction administration costs. Council President Geray asked if the City
would then need to cover the full cost of the water line replacements and all engineering
associated with that aspect of the project. Mr. Noel stated he has been working with Director
Prouse to determine the extent of the water line portion of the project. Council President Geray
stated his desire to avoid construction delays if they move forward with the project and realize
later that in-depth engineering is required on the water lines. Mayor Gubler stated the water lines
being discussed are not under the roads. He continued and stated the water lines being discussed
are from the road to the individual homes and will only be required to be replaced if they have
lead. Mr. Noel then stated they already have plans to include the standard water line replacement
design for the service lines as part of the road project design. He continued and stated this is
allowed in the project design because it is considered minimal utility coordination. Mr. Noel
stated they have not identified any water main sections that will need to be replaced. He
continued and stated if they do identify any sections that need to be designed and replaced that
would require a separate contract. Council President Geray reiterated he is content to move
forward as long as everything is coordinated correctly to avoid delays in construction, fees, etc.
Clerk West stated she discussed this contract with Attorney Rawlings and was instructed to have
it on the agenda for approval to inform all members of the City Council of the full financial
obligation of this project. She continued and stated the City will receive a $2,000,000 grant for
this project and anything beyond that cost will need to be paid for by the City. Mayor Gubler
stated the scope of the project will be adjusted to fit within the budget to avoid additional City
funds. Mr. Noel stated the original project estimate that was submitted with the grant application
was $2,500,000. He continued and stated the actual project cost should be closer to $2,100,000.
Mr. Noel explained that each road will be bid as a separate schedule. Therefore, if the bids come
back and the City would like to reduce the scope of work to meet the budget, the option is
available to remove streets or portions of streets from the overall project.
Clerk West stated if another contract is necessary for any water main section designs that would
need to be approved by Council, unless the Council authorizes the Mayor to approve those
administratively. Mr. Noel stated they are not anticipating any water main section designs to be
necessary. Director Prouse agreed.
Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the
Agreement between the City of Iona, Idaho and Forsgren Associates, Inc. for Engineering
Services not to exceed $300,000. Council Member Mann seconded the motion. All in favor.
Motion carried.
Approval of Final Plat located in the Bonneville County Area of Impact; Wolf Creek
Division No. 5; Eagle Rock Engineering; located on the south side of 49th North, between
Ammon Road and 45th East — Mayor Gubler stated this plat is located within the new Area of
Impact (AOI) with Bonneville County. Council President Geray stated this subdivision pre-dates
4
IONA CITY COUNCIL REGULAR MEETING—MARCH 26, 2024
the approval of the newest AOI Agreement and asked if it was necessary for the City to approve.
Attorney Rawlings stated it is a formality and an opportunity for the City Council to review and
see what is happening in our AOI. Council Member Farrens asked if this subdivision will be
subject to the Consent to Annexation that is in the new AOI Agreement. Attorney Rawlings
stated they are not required to adhere to anything in that agreement, but the City can ask the
developer. James West, Chairman of the Iona Planning & Zoning and Commissioner for the
Bonneville County Planning & Zoning, stated from the audience that the Bonneville County
Planning & Zoning has already approved this Final Plat and he believes the County
Commissioners have already approved it also. Council Member Farrens stated she would still
recommend the City reach out to the developer to request the Consent to Annexation be signed
by them. Council President Geray requested Mr. West to communicate with the Bonneville
County P&Z on behalf of the City regarding the City's desire for future Consent to Annexations
to be included with all current plats. Clerk West stated the Council does not need to approve this,
but she did label it on the agenda as an action item to allow for a vote, if desired.
Mayor Gubler entertained a motion. Council Member Thompson made a motion to state the City
has been informed of this plat. Council Member Farrens seconded the motion. All in favor.
Motion carried.
Approval of Preliminary Re-Plat located in the Bonneville County Area of Impact; Beach's
Corner Division No. 1; Beach's Corner, LLC; located on the north side of 49th North,
between Ammon Road and 45th East— Mayor Gubler stated this is a re-plat of a plat that was
already approved by Bonneville County. He continued and stated his concerns regarding the road
widths and accessibility in this subdivision. Mr. West stated this is a high-density development
that was previously approved as an apartment complex. It is now being changed to individual
units, but still high density. Mayor Gubler requested Mr. West to communicate the City's
concerns regarding the narrow roads in a high-density development. Attorney Rawlings stated
this parcel was already zoned as R-3 prior to the approval of the new AOI Agreement. Therefore,
the City does not have any input on the zoning requirements, but the City can voice concerns
regarding the plat itself. Council President Geray asked if the City can recommend disapproval
with a basis such as narrow roads, etc. Attorney Rawlings confirmed and stated the City cannot
disapprove the zoning, but they could disapprove based on setback requirements or other items
as defined in the AOI Agreement. Mayor Gubler requested to have Attorney Rawlings draft a
letter of disapproval with the items that have been discussed. All agreed.
Clip Holverson stood up from the audience and asked if the City should consider and discuss the
water and sewer in this development. Mayor Gubler stated that is already included on this plat
and those elements will be considered by the county. Mr. West reiterated this plat was already
approved by Bonneville County for apartments, so if the City disapproves this re-plat, the
developer can go back to the original plat that was approved and build apartments. Council
Member Mann began discussing the sewer lines in this and other upcoming developments in the
county. Council President Geray encouraged the Council to remember the City's role in this
process and focus on our scope. Council Member Thompson agreed and clarified the width of
the roads and setbacks are the main points of disapproval.
Council President Geray made a motion to recommend to Bonneville County to disapprove the
Preliminary Re-Plat located in the Bonneville County Area of Impact, Beach's Corner Division
5
IONA CITY COUNCIL REGULAR MEETING—MARCH 26, 2024
No. 1, located on the north side of 49`h North, and between Ammon Road and 45th East based on
the items as discussed including street width. Council Member Thompson seconded the motion.
All in favor. Motion carried.
General Fiber Project Discussion — Director Prouse stated Direct Communications submitted
an update and it is in the packet. He continued and stated his interactions with them have been
very favorable and he does not currently have any concerns.
SUGGESTED AGENDA ITEMS: Attorney Rawlings stated there has been an issue brought up
about the AOI Agreement and the setbacks that are dictated. He continued and stated the City
Code has setback exceptions for accessory buildings, but those are not captured in the AOI
Agreement. Attorney Rawlings stated the county will be sending residents in the AOI to the City
for a waiver for accessory building setbacks. Council President Geray stated he would prefer to
have the AOI Agreement changed to include the accessory building setbacks. Attorney Rawlings
stated this needs to be a future agenda item to discuss how to move forward with this process.
Council President Geray agreed and stated he has no problem with Mayor Gubler signing a
waiver that follows the City Code. Attorney Rawlings stated that can be a separate action item
for next month's agenda.
Meeting Adjourned at 8:40 p.m.
COUNCIL APPROVED: April 23, 2024
f(th Da iel Gubl r, May r
ATTEST: �
Keri West, City Clerk/Treasurer
6
City of Iona Check Register-lona Page: 1
Check Issue Dates:3/1/2024-3/31/2024 Apr 10,2024 11:50AM
Report Criteria:
Report type: Summary
GL Period Check Issue Date Check Number Payee Description GLAccount Amount
03/24 03/01/2024 20955 Idaho Falls Monument New Veterans Monument 104712 5,581.00
03/24 03/01/2024 20956 PORTER'S OFFICE PRODUCTS Office Paper 104150 149.91
03/24 03/04/2024 20959 GREG MCBRIDE Mech&Plumbing Inspections 104720 906.58
03/24 03/06/2024 20960 BLACKFOOT COMMUNICATIONS TELEPHONE 104150 174.32
03/24 03/06/2024 20961 CITY OF IONA City water usage/bill 104711 539.00
03/24 03/06/2024 20962 HOLDEN KIDWELL HAHN&CRAPO P.L.L.C. Ordinance Revisions&Correspon 514160 3,340.00
03/24 03/06/2024 20963 ICRMP Liability Insurance 514170 6,909.50
03/24 03/06/2024 20964 INTERMOUNTAIN GAS CO. Natural gas-heating 104175 990.01
03/24 03/06/2024 20965 MOONSHINE COMMERCIAL CLEANING SER February Building Cleaning&Sup 514710 952.90
03/24 03/06/2024 20966 NAPAAUTO PARTS Belt Drives 104711 59.98
03/24 03/06/2024 20967 PORTER'S OFFICE PRODUCTS Envelopes&Toner 514150 575.71
03/24 03/07/2024 20968 POP'S MOWER SHOP FUEL VALVE 104711 15.90
03/24 03/07/2024 20969 KERI WEST Reimbursement for Sam's Club A 104150 110.00
03/24 03/11/2024 20970 APG WEST PAYMENT Publish Budget Ordinance 104155 62.76
03/24 03/11/2024 20971 C&B OPERATIONS,LLC Equipment Parts 104730 69.78
03/24 03/11/2024 20972 DIGLINE,INC. Utility Locator Monthly Fee 514710 27.30
03/24 03/11/2024 20973 FRED&WAYNES TIRES&SERVICE 2015 Chevy Alignment 514730 89.95
03/24 03/11/2024 20974 IONA BONNEVILLE SEWER DISTRICT Splash Park sewer fees 104712 96.00
03/24 03/11/2024 20975 TACOMA SCREW PRODUCTS,INC. High Test Chain 104711 26.52
03/24 03/11/2024 20976 VERIZON WIRELESS Cell phones-Shane 104955 887.73
03/24 03/14/2024 20977 C-A-L-RANCH STORES Propane 104711 19.36
03/24 03/14/2024 20978 CHEMSEARCH Contract Water Treatment Progra 514710 242.59
03/24 03/14/2024 20979 NETBACK,LLC Data Backup 5GB 514150 75.00
03/24 03/14/2024 20980 PSI ENVIRONMENTAL Dumpster-3548 N.Main 104711 253.84
03/24 03/19/2024 20985 CONRAD&BISCHOFF INC. Diesel Fuel-Dyed 104711 1,878.00
03/24 03/19/2024 20986 FORSGREN ASSOCIATES,INC. Standard Detail Updates 514180 4,232.50
03/24 03/19/2024 20987 GREG MCBRIDE Mech&Plumbing Inspections 104720 450.00
03/24 03/21/2024 20988 HOME DEPOT CREDIT SERVICES Propane Tank 514710 492.22
03/24 03/21/2024 20989 KC'SALLAMERICAN SPORTS Flag Football Shirts 104955 918.00
03/24 03/21/2024 20990 ROCKY MTN.POWER Well#2 514175 466.74
03/24 03/21/2024 20991 TETON MICROBIOLOGY LAB Conform/E.Coli Water Tests 514710 105.00
03/24 03/25/2024 20992 ROCKY MTN.POWER Shop 104175 2,656.79
03/24 03/25/2024 20993 SPARKLIGHT Internet-Office 514150 181.61
03/24 03/25/2024 20994 WEX BANK Fuel for Dump Truck&Snow Plow 104713 539.88
03/24 03/27/2024 20995 MA SEWER SERVICE Pumped Iona Park Bathroom 104712 619.00
03/24 03/27/2024 20996 C-A-L-RANCH STORES Boots 514710 184.99
03/24 03/27/2024 20997 FORSGREN ASSOCIATES,INC. Strategic Initiative Project 104820 28,590.00
03/24 03/27/2024 20998 LGG INDUSTRIAL,INC. Hydrant Valve 514710 764.99
03/24 03/27/2024 20999 RMT EQUIPMENT Lawn mower parts 104712 114.90
03/24 03/27/2024 21000 ROCKY MTN.POWER Street Lights 104713 45.63
03/24 03/27/2024 21001 MOONSHINE COMMERCIAL CLEANING SER Wape Cleaning Supplies Reimbur 514710 720.23
03/24 03/28/2024 21002 RMT EQUIPMENT Lawn mower parts 104712 86.42
03/24 03/28/2024 21003 TOPCON SOLUTIONS STORE Scans 514710 307.40
Grand Totals:
65,509.94
Summary by General Ledger Account Number
GLAccount Debit Credit Proof
10-2010 .00 51,824.86- 51,824.86-
10-41-50 785.87 .00 785.87
M=Manual Check,V=Void Check
City of lona Check Register-lona Page: 2
Check Issue Dates:3/1/2024-3/31/2024 Apr 10,2024 11:50AM
GLAccount Debit Credit Proof
10-41-55 62.76 .00 62.76
10-41-60 2,338.00 .00 2,338.00
10-41-63 616.25 .00 616.25
10-41-70 3,454.75 .00 3,454.75
10-41-75 885.18 .00 885.18
10-47-11 3,734.18 .00 3,734.18
10-47-12 6,679.82 .00 6,679.82
10-47-13 1,615.23 .00 1,615.23
10-47-20 1,988.66 .00 1,988.66
10-47-30 114.76 .00 114.76
10-48-20 28,590.00 .00 28,590.00
10-49-55 959.40 .00 959.40
51-2010 .00 13,685.08- 13,685.08-
51-41-50 563.48 .00 563.48
51-41-60 1,002.00 .00 1,002.00
51-41-70 3,454.75 .00 3,454.75
51-41-75 1,860.80 .00 1,860.80
51-41-80 3,616.25 .00 3,616.25
51-47-10 3,142.83 .00 3,142.83
51-47-30 44.97 .00 44.97
Grand Totals: 65,509.94 65,509.94- .00
....6"
Dated: It\19Y' \ gf
1 APil
Mayor:
City Council:
Report Criteria:
Report type: Summary
M=Manual Check,V=Void Check