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HomeMy Public PortalAbout12-17-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, DECEMBER 17, 2009 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, December 17, 2009, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Director of Metropolitan Development Tony Foster, Assistant Fire Chief Oscar Abner, Sanitary District Engineer Bob Wiwi and Captain Terry Hopkins. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the December 10, 2009 meeting. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for December 18, 2009 in the amount of $301,718.66. She explained that of that total $20,000.00 was paid to WCTV for an Equipment Grant; $76,309.93 was paid to Richmond Power & Light for November electric cost; $16,101.00 was paid to Clark Dietz for preliminary engineering for South "E" Street; $75,000.00 was paid to Cardinal Greenway for improvements to Cardinal Greenway; $31,500.00 was paid to Bonar and Associates for Engineer Services for Salisbury Road and $16,546.76 was paid to Economic Development Corporation for a CTP grant from Redevelopment for Incubator/ Accelerator Study. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CHANGE ORDERS A. Robinson brought to the board a request to approve Change Order No. 3 to Contract No. 60 -2009 with Ameresco. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes December 17, 2009 Page 2 of 4 CONTRACTS A. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the approval of Contract No. 173 -2009 with Burgess and Niple in the amount of $78,300.00 for professional consulting services associated with engineering oversight and construction quality assurance services for the remediation of impacted soils in the Starr - Gennett area of the Whitewater Valley Gorge. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. B. Robinson made a request to the board to approve Contract No. 175 -2009 between the Street Department and Cintas for shop towel and rubber mat rental. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Robinson made a request to the board to approve Contract No. 176 -2009 with Boston Bever Klinge Cross & Chidester for legal services. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. D. Robinson made a request to the board to approve Contract No. 174 -2009 with Earlywine Pest Control to provide pest control services. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. ADDENDUMS A. Robinson made a request to the board to approve Addendum No. 1 to Contract No. 59 -2009 that is a renewal with Cummins Electric for general maintenance and repair for the City Building. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Addendum No. 2 to Contract No. 15 -2008 that is a renewal between the Fire Department and Lifegas. Flood made a motion to approve with a second d by Lawson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Addendum No.2 to Contract No. 16-2008 that is a renewal between the Fire Department and Cintas.. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Addendum No. 2 to Contract No. 22 -2008 that is a renewal between the Fire Department and Overhead Door Company. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. E. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Addendum No. 2 to Contract No. 23 -2008 that is a renewal between the Fire Department and Bader Mechanical. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. F. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Addendum No. 2 to Contract No. 24 -2008 that is a renewal between the Fire Department and Reynolds Plumbing, Inc. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes December 17, 2009 Page 3 of 4 G. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Addendum No.2 to Contract No. 52 -2008 that is a renewal between the Fire Department and Statewide Medical. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. H. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Addendum No. 1 to Contract No. 142 -2008 that is a renewal between the Fire Department and Pro Air including additional samples being taken. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. I. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Addendum No. 1 to Contract No. 7 -2009 that is a renewal between the Fire Department and Hill Electric. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. J. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Addendum No. 1 to Contract No. 8 -2009 that is a renewal between the Fire Department and Pedro Feliciano d /b /a Preventive Maintenance Services. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. STREET CLOSURES A. Robinson brought to the board a request that was presented by Sanitary District Engineer Bob Wiwi and Captain Terry Hopkins for the approval of the closure of the 1800 block of South 13th Street from South "Q" Street south past the RXR overpass from Monday, January 11, 2010 through Friday, January 22, 2010 to perform earth - boring work to install a sewer line under the RXR overpass. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. INSTALLTION OF RESERVED HANDICAPPED PARKING SIGNS — DEPOT DISTRICT A. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval to install a Reserved Handicapped Parking Sign in front of Richmond Industrial Supply at 170 Fort Wayne Avenue. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval to install a Reserved Handicapped Parking Sign in front of 197 Fort Wayne Avenue. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval to install a Reserved Handicapped Parking Sign on the west end of the 800 Block of North "E" Street (south side of street). Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval to install a Reserved Handicapped Parking Sign on the east end of Board of Works Minutes December 17, 2009 Page 4 of 4 the 900 block of North "E" Street (south side of street). Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Dian Lawson Dian Lawson, Vice President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk