HomeMy Public PortalAbout12-17-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, DECEMBER 17, 2009
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, December 17, 2009, in the Community Room at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Director of
Metropolitan Development Tony Foster, Assistant Fire Chief Oscar Abner, Sanitary District
Engineer Bob Wiwi and Captain Terry Hopkins.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the December 10, 2009
meeting. Flood made a motion to approve with a second by Lawson. The motion was
unanimously passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for December 18, 2009
in the amount of $301,718.66. She explained that of that total $20,000.00 was paid to WCTV for
an Equipment Grant; $76,309.93 was paid to Richmond Power & Light for November electric
cost; $16,101.00 was paid to Clark Dietz for preliminary engineering for South "E" Street;
$75,000.00 was paid to Cardinal Greenway for improvements to Cardinal Greenway; $31,500.00
was paid to Bonar and Associates for Engineer Services for Salisbury Road and $16,546.76 was
paid to Economic Development Corporation for a CTP grant from Redevelopment for Incubator/
Accelerator Study. Lawson made a motion to approve with a second by Flood. The motion was
unanimously passed.
CHANGE ORDERS
A. Robinson brought to the board a request to approve Change Order No. 3 to Contract
No. 60 -2009 with Ameresco. Flood made a motion to approve with a second by
Lawson. The motion was unanimously passed.
Board of Works Minutes
December 17, 2009
Page 2 of 4
CONTRACTS
A. Robinson brought to the board a request that was presented by Director of
Metropolitan Development Tony Foster for the approval of Contract No. 173 -2009
with Burgess and Niple in the amount of $78,300.00 for professional consulting
services associated with engineering oversight and construction quality assurance
services for the remediation of impacted soils in the Starr - Gennett area of the
Whitewater Valley Gorge. Lawson made a motion to approve with a second by
Flood. The motion was unanimously passed.
B. Robinson made a request to the board to approve Contract No. 175 -2009 between the
Street Department and Cintas for shop towel and rubber mat rental. Flood made a
motion to approve with a second by Lawson. The motion was unanimously passed.
C. Robinson made a request to the board to approve Contract No. 176 -2009 with Boston
Bever Klinge Cross & Chidester for legal services. Lawson made a motion to
approve with a second by Flood. The motion was unanimously passed.
D. Robinson made a request to the board to approve Contract No. 174 -2009 with
Earlywine Pest Control to provide pest control services. Flood made a motion to
approve with a second by Lawson. The motion was unanimously passed.
ADDENDUMS
A. Robinson made a request to the board to approve Addendum No. 1 to Contract No.
59 -2009 that is a renewal with Cummins Electric for general maintenance and repair
for the City Building. Lawson made a motion to approve with a second by Flood.
The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner for the approval of Addendum No. 2 to Contract No. 15 -2008 that is a
renewal between the Fire Department and Lifegas. Flood made a motion to approve
with a second d by Lawson. The motion was unanimously passed.
C. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner for the approval of Addendum No.2 to Contract No. 16-2008 that is a
renewal between the Fire Department and Cintas.. Lawson made a motion to approve
with a second by Flood. The motion was unanimously passed.
D. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner for the approval of Addendum No. 2 to Contract No. 22 -2008 that is a
renewal between the Fire Department and Overhead Door Company. Flood made a
motion to approve with a second by Lawson. The motion was unanimously passed.
E. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner for the approval of Addendum No. 2 to Contract No. 23 -2008 that is a
renewal between the Fire Department and Bader Mechanical. Lawson made a motion
to approve with a second by Flood. The motion was unanimously passed.
F. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner for the approval of Addendum No. 2 to Contract No. 24 -2008 that is a
renewal between the Fire Department and Reynolds Plumbing, Inc. Flood made a
motion to approve with a second by Lawson. The motion was unanimously passed.
Board of Works Minutes
December 17, 2009
Page 3 of 4
G. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner for the approval of Addendum No.2 to Contract No. 52 -2008 that is a
renewal between the Fire Department and Statewide Medical. Lawson made a
motion to approve with a second by Flood. The motion was unanimously passed.
H. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner for the approval of Addendum No. 1 to Contract No. 142 -2008 that is a
renewal between the Fire Department and Pro Air including additional samples being
taken. Flood made a motion to approve with a second by Lawson. The motion was
unanimously passed.
I. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner for the approval of Addendum No. 1 to Contract No. 7 -2009 that is a
renewal between the Fire Department and Hill Electric. Lawson made a motion to
approve with a second by Flood. The motion was unanimously passed.
J. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner for the approval of Addendum No. 1 to Contract No. 8 -2009 that is a
renewal between the Fire Department and Pedro Feliciano d /b /a Preventive
Maintenance Services. Flood made a motion to approve with a second by Lawson.
The motion was unanimously passed.
STREET CLOSURES
A. Robinson brought to the board a request that was presented by Sanitary District
Engineer Bob Wiwi and Captain Terry Hopkins for the approval of the closure of the
1800 block of South 13th Street from South "Q" Street south past the RXR overpass
from Monday, January 11, 2010 through Friday, January 22, 2010 to perform earth -
boring work to install a sewer line under the RXR overpass. Lawson made a motion
to approve with a second by Flood. The motion was unanimously passed.
INSTALLTION OF RESERVED HANDICAPPED PARKING SIGNS — DEPOT
DISTRICT
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval to install a Reserved Handicapped Parking Sign in front of Richmond
Industrial Supply at 170 Fort Wayne Avenue. Flood made a motion to approve with a
second by Lawson. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval to install a Reserved Handicapped Parking Sign in front of 197 Fort
Wayne Avenue. Flood made a motion to approve with a second by Lawson. The
motion was unanimously passed.
C. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval to install a Reserved Handicapped Parking Sign on the west end of
the 800 Block of North "E" Street (south side of street). Flood made a motion to
approve with a second by Lawson. The motion was unanimously passed.
D. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval to install a Reserved Handicapped Parking Sign on the east end of
Board of Works Minutes
December 17, 2009
Page 4 of 4
the 900 block of North "E" Street (south side of street). Flood made a motion to
approve with a second by Lawson. The motion was unanimously passed.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Dian Lawson
Dian Lawson, Vice President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk