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Home My Public Portal AboutMinutes_CCMeeting_05152012ris CITY COUNCIL MEETING MAY 15, 2012 7:00 P.M. PRESENT: Mayor Brad Andersen, Council President Bruce Case, Council member Dan Gubler, Council member Rob Geray, Council member Thane Price, City Clerk Robyn Keyes, Treasurer Amy Sullivan, Police Chief Shannon Basaraba. ABSENT: Public Works Director Zech Prouse. VISITORS: Darren Guthrie, Kaleb Hemenway, Spencer Stutzman, Jade Olsen, McCarty Carter. Mayor Andersen welcomed everyone and visiting Scout Troop #24 led with the Pledge of Allegiance. Consent Agenda. The consent agenda was reviewed. Mayor Andersen recommended the State Insurance Fund payment was added to the list of bills on the financial report. The Mayor explained the City was 58% through the fiscal budget and the amount receipted and expended looked to be on track with each other. Council member Geray made a motion to accept the consent agenda. Council President Case seconded the motion. All were in favor, motion carried. Electrical, Plumbing, and Mechanical Inspection Resolutions. Mayor Andersen explained the City had contracted local electrical, plumbing, and mechanical inspectors to perform inspections within the City limits. The Mayor entertained a motion from the Council regarding the resolutions required for the provision of the inspections. Council member Price made a motion to approve Resolution 2012-01: WHEREAS, pursuant to the provisions of Idaho Code § 39-4116, the City of Iona has adopted the Uniform Plumbing Code, 2003 Edition, and the National Electrical Code, 2005 Edition; WHEREAS, pursuant to the provisions of said Idaho Code section, the City has authority to contract with a public or private entity or individual to administer its code enforcement programs; WHEREAS, the City does not currently employ a full-time building inspector and whereas the City Council has determined that it would be more economical to employ a part-time building inspector for the purpose of administering and enforcing the provisions of its electrical and plumbing codes; and WHEREAS, Jane Shaw, is qualified and certified under the provisions of Idaho Code § 39-4108 to inspect buildings and other occupancy classifications under said Codes and is willing to do so; and WHEREAS, Greg McBride, is qualified and certified under the provisions of Idaho Code § 39- 4108 to inspect buildings and other occupancy classifications under said Codes and is willing to do so. 1 NOW, THEREFORE, be it hereby resolved that Jane Shaw is appointed as the electrical inspector and Greg McBride is appointed as the plumbing inspector for the City of Iona for a term commencing on June 1, 2012, and terminating on May 31, 2015. Such appointment shall be at the sole discretion of the Mayor and City Council and such appointment may be terminated at any time, with or without cause. Such appointment shall also be in accordance with such terms and conditions as may be determined by the Mayor and City Council in a separate independent contract approved by the Council. Council member Gubler seconded the motion. Roll call as follows: AYE: Council President Case, Council member Gubler, Council member Geray, Council member Price. NAY: None. Motion carried. Council member Geray made a motion to approve Resolution 2012-02: WHEREAS, pursuant to the provisions of Idaho Code § 39-4116, the City of Iona has adopted the International Mechanical Code, 2009 Edition; WHEREAS, pursuant to the provisions of said Idaho Code section, the City has authority to contract with a public or private entity or individual to administer its building code enforcement program; WHEREAS, the City does not currently employ a full-time building inspector and whereas the City Council has determined that it would be more economical to employ a part-time building inspector for the purpose of administering and enforcing the provisions of its mechanical codes; and WHEREAS, Greg McBride, is qualified and certified under the provisions of Idaho Code § 39- 4108 to inspect buildings and other occupancy classifications under such Code and is willing to do so. NOW, THEREFORE, be it hereby resolved that Greg McBride is appointed as the mechanical inspector for the City of Iona for a term commencing on June 1, 2012, and terminating on May 31, 2015. Such appointment shall be at the sole discretion of the Mayor and City Council and such appointment may be terminated at any time, with or without cause. Such appointment shall also be in accordance with such terms and conditions as may be determined by the Mayor and City Council in a separate independent contract approved by the Council. Council President Case seconded the motion. Roll call as follows: AYE: Council President Case, Council member Gubler, Council member Geray, Council member Price. NAY: None. Motion carried. 2 Approval of Transferring Savings Funds. Mayor Andersen explained the City had over $218,000 in a general fund savings and over $200,000 in a water fund savings with the Bank of Commerce. The Mayor suggested the City diversify its savings and moved $50,000 from the general fund at the Bank of Commerce into a new general fund account at Wells Fargo Bank. The Mayor also suggested the City moved $150,000 from its water savings account at the Bank of Commerce into a new water savings account at Zions Bank. This would bring all accounts under $250,000, which qualifies them for FDIC protection. Mayor Andersen entertained a motion from the Council. Council member Gubler made a motion to approve the transfer of funds as suggested by the Mayor. Council member Price seconded the motion. All were in favor. Motion carried. Iona Days Discussion. Mayor Andersen confirmed the Council appointments for, Iona Days. Council member Price was overseeing the church events on Saturday; Council President Case was overseeing the Historical Society events which included the melodrama on Wednesday, Thursday, and Friday evening and the Friday night dinner; Council member Geray was overseeing the entertainment during the Friday dinner from 5 p.m. to 7 p.m., which was a talent contest. Previous Action Items. Mayor Andersen asked if everyone was onboard with the purchase of new utility and treasury software. Council member Price made a motion to approve the purchase of Caselle Clarity software for the amount of $14,923 with a $248 monthly maintenance and support fee. Council member Geray seconded the motion. All were in favor. Motion carried. Mayor Andersen asked visiting Troop #24 if they had any questions. Darren Guthrie asked why the Council used parliamentary language and procedures when adopting ordinances. Council member Gubler and Mayor Andersen explained that it helped clarify the procedures for the audience. The troop thanked the Council for their time and left. 3 Mayor Andersen said due to the early warm weather, water usage was already very high. The Mayor said in April 2011 the City pumped 6 million gallons of water and this April the City pumped 14 million gallons, which was more than double from last year. Mayor Andersen reminded everyone to turn in the I-9 forms required by the State. The Mayor said he met with Attorney Storer. The Attorney said the City was using his services much more than usual and if the trend continued he would be required to increase his retainer fee. Mayor Andersen reminded that while they should continue to use the Attorney's services as needed, they should be prudent in doing so. Mayor Andersen said Treasurer Sullivan had achieved her Master Clerk and Treasurer status through the Association of Idaho Cities. The Mayor read the letter of achievement and congratulated Treasurer Sullivan for her dedication to the municipal system. Reports President Case; no further report. Council member Geray; no further report. Clerk Keyes said Mayor Andersen, Treasurer Sullivan and she had spoken regarding the difficulty sharing a desk and computer between the Clerk and Treasurer. She reminded the Council that Treasurer Nelson would conduct his duties after regular office hours because of his fulltime day job. Clerk Keyes said a solution to sharing the desk and computer was to open the City office from 9-5 Monday through Friday and Treasurer Sullivan and she would each work two and one-half days a week. That way, they were able to maintain their weekly work hours and make themselves available to the public during the week as well. The fulltime office hours would begin in June instead of at the beginning of the new fiscal year as originally planned. The Council agreed to the office hour changes. Treasurer Sullivan thanked the Council and Mayor for welcoming her to the City, and she said she was impressed the City's procedures and the way it did business. She said Treasurer Nelson did a very good job of bookkeeping, which made it easier for her to transition into his position. Chief Basaraba reminded the Council of the reverse call system for utility purposes Director Prouse had presented last month. The Chief said he would look into the system further. Chief Basaraba said the all hazard mitigation county and city addendum had been approved by FEMA. Chief Basaraba recommended the City make Walker Ave. between Main and Olsen a one-way street because of its narrow width. 4 Council member Price said he attended a Targhee Regional Public Transportation Authority (TRPTA) meeting and suggested TRPTA would be requesting to be placed on the agenda to ask for funding support. Council member Gubler; no report. Mayor Andersen said Steve Serr with Bonneville County Planning and Zoning had finally sent a response to the impact area letter. Serr recommended the City only increase its impact no further than sewer service was already provided. Council member Geray made a motion to adjourn. Council member Price seconded the motion. All were in favor. Meeting Adjourned 8:41 p.m. 5 CITY OF IONA ** B U!D G E T R E P O R T* FOR 04-30-12 PAGE 3 ** * GENERAL FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ' ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 001 301 001 001 001 001 001 001 001 001 001 001 001 001 001 305.000 STATE HIGHWAY USERS 310.000 STATE REVENUE SHARING 315.000 STATE LIQUOR TAX 320.000 BEER & DOG LICENSES 325.000 POLICE REVENUE .330.000 INTEREST 335.000 CABLE. TV FRANCHISE 340.000 NATURAL GAS FRANCHISE 345.000 POWER FRANCHISE 355.000 BUILDING RENT 357.000 BUILDING INSPECTION FEES 358.000 GRANTS 360.000 PROPERTY TAX REVENUE 390.000 MISCELLANEOUS REVENUE 395.000 RESERVES 52,000.00 15,565.98 38,482.78 13,517.22 74.01 44,000.00 .00 23,361.07 20,638.93 53.09 36,000.00 9,298.00 27,894.00 8,106.00 77.48 500.00 45.00 175.00 325.00 35.00 18,000.00 2,349.25 5,326.10 12,673.90 29.59 500.00 17.32 106.02 393.98 21.20 5,000.00 .00 4,264.66 735.34 85.29 12,000.00 .00 3,313.50 8,686.50 27.61 17,000.00 5,524.30 15,661.62 1,338.38 92.13 7,000.00 70.00 4,835.25 2,164.75 69.08 12,000.00 3,179.60 12,284.00 284.00- 102.37 5,000.00 .00 3,000.00 2,000.00 60.00 212,000.00 2,745.00 129,100.73 82,899.27 60.90 7,000.00 444.92 2,639.17 4,360.83 37.70 60,000.00 .00 .00 60,000.00 **TOTAL GENERAL FUND REVENUE 488,000.00 39,239.37 270,443.90 217,556.10 55.42 **** GENERAL FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT FUND ! ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 410.000 PAYROLL 420.000 RETIREMENT 422.000 HEALTH INSURANCE 424.000 PAYROLL TAXES 440.000 ELECTRICITY - NATURAL GAS 445.000 OFFICE SUPPLIES 446.000 TRAVEL 447.000 ADVERTISING 450.000 INSURANCE LIABILITY 455.000 LEGAL & AUDIT FEES 459.000 POLICE -PAYROLL 460.000 POLICE-COUNTY/DISPATCH 461.000 POLICE --RETIREMENT 462.000 POLICE -HEALTH INSURANCE 463.000 POLICE -TRAINING 464.000 POLICE -GENERAL 465.000 VEHICLE RENT 470.000 MAINTENANCE 472.000 BUILDING INSPECTIONS 475.000 CIVIL DEFENSE 480.000 LIBRARY 485.000 LAND ACQUISITION 490.000 CAPITAL IMPROVEMENTS 495.000 MISCELLANEOUS EXPENSE 57,000.00 49,698.50- 3,329.50 53,670.50 12,000.00 1,211.00 8,508.29 3,491.71 34,000.00 2,503.43 17,242.01 16,757.99 11,000.00 1,129.60 7,395.10 3,604.90 20,000.00 1,624.21 11,892.20 8,107.80 8,000.00 542.15 5,105.94 2,894.06 5,000.00 22.00 1,638.84 3,361.16 1,500.00 .00 528.71 971.29 9,000.00 1,113.00 5,568.00 3,432.00 12,000.00 800.00 9,500.00 2,500.00 61,000.00 4,711.25 30,011.25 30,988.75 14,500.00 8,444.50 13,005.69 1,494.31 7,000.00 551.31 3,685.91 3,314.09 12,000.00 1,208.13 8,456.91 3,543.09 8,000.00 .00 3,100.00 4,900.00 18,000.00 135.96 11,389.99 6,610.01 5,000.00 .00 .00 5,000.00 90,000.00 8,711.36 41,197.27 48,802.73 10,000.00 1,635.00 11,389.30 1,389.30- .00 .00 .00 2,000.00 .00 .00 2,000.00 10,000.00 .00 .00 10,000.00 73,000.00 4,990.14 37,561.14 35,438.86 8,000.00 781.77 4,315.58 3,684.42 5.84 70.90 50.71 67.23 59.46 63.82 32.78 35.25 61.87 79.17 49.20 89.69 52.66 70.47 38.75 63.28 45.77 113.89 51.45 53.94 **TOTAL GENERAL FUND EXPENSES 488,000.00 **NET EXCESS OR DEFICIENCY(-) 9,583.69- 234,821.63 253,178.37 48.12 48,823.06 35,622.27 35,622.27- CITY OF IONA **BUDGET FOR 04-30-12 R E P O R T* PAGE 5 **** WATER FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 002 305.000 COLLECTIONS 185,000.00 14,635.60 111,194.32 73,805.68 002 310.000 HOOK UP FEES 36,000.00 6,000.00 27,000.00 9,000.00 002 315.000 INTEREST 500.00 26.49 174.58 325.42 002 350.000 TANK REPLACEMENT FUND 50,000.00 .00 .00 50,000.00 002 358.000 GRANTS 5,500.00 .00 .00 5,500.00 002 395.000 RESERVES 50,000.00 .00 .00 50,000.00 002 397.000 WATER BOND .00 .00 .00 60.11 75.00 34.92 **TOTAL WATER FUND REVENUE 327,000.00 20,662.09 138,368.90 188,631.10 42.31 * * WATER FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED 002 410.000 SALARIES & BENEFITS 63,000.00 60,000.00 60,000.00 3,000.00 002 440.000 ELECTRICITY 27,000.00 1,814.07 17,983.44 9,016.56 002 445.000 OFFICE, SUPPLIES, LEGAL 8,000.00 946.78 5,208.82 2,791.18 002 450.000 ENGINEERING COSTS 10,000.00 .00 4,383.75 5,616.25 002 460.000 VEHICLE EXPENSE .00 .00 .00 OS 465.000 VEHICLE RENT 7,000.00 .00 .00 7,000.00 470.000 REPAIRS & MAINTENANCE 52,000.00 2,890.51 18,726.40 33,273.60 002 480.000 BOND PAYMENT .00 .00 .00 002 482.000 BOND INTEREST .00 .00 .00 002 485.000 TANK REPLACEMENT FUND 90,000.00 .00 .00 90,000.00 002 490.000 CAPITAL IMPROVEMENTS 70,000.00 .00 .00 70,000.00 002 497.000 WATER SYSTEM UPATE .00 .00 .00 95.24 66.61 65.11 43.84 36.01 **TOTAL WATER FUND EXPENSE 327,000.00 65,651.36 106,302.41 220,697.59 32.51 **NET EXCESS OR DEFICIENCY(-) 44,989.27- 32,066.49 32,066.49- CITY OF I ONA ** B U D G E T FOR 04--30-12 R E P O R T* PAGE 6 �* EQUIP REPLACEMENT **** ESTIMATED * *RECEIPTED** UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 003 003 003 003 305.000 EQUIP RENT --WATER 5,000.00 .00 .00 5,000.00 310.000 EQUIP RENT --GENERAL 5,000.00 .00 .00 5,000.00 395.000 EQUIP RESERVES --WATER 40,000.00 .00 .00 40,000.00 396.000 EQUIP RESERVES --GENERAL 40,000.00 .00 .00 40,000.00 **TOTAL EQUIP REPLACEMENT REVENUE 90,000.00 .00 .00 90,000.00 * * EQUIP REPLACEMENT **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED 003 410.000 EQUIP REPLACEMENT --WATER 45,000.00 .00 .00 45,000.00 003 415.000 EQUIP REPLACEMENT --GENERAL 45,000.00 .00 .00 45,000.00 003 490.000 EQUIPMENT PURCHASE .00 .00 .00 **TOTAL EQUIP REPLACEMENT EXPENSE 90,000.00 .00 .00 90,000.00 **NET EXCESS OR DEFICIENCY(-) .00 .00 .00 CITY OF IONA **BUDGET R E P O R T* FOR 04-30-12 PAGE 7 * * RECREATION FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 004 305.000 BASEBALL FEES 20,000.00 19,627.00 19,627.00 373.00 98.14 004 310.000 SHELTER RENTAL_ 250.00 20.00 60.00 190.00 24.00 004 320.000 WESTERN BOYS FEES 250.00 .00 .00 250.00 004 395.000 RESERVES .00 .00 .00 **TOTAL RECREATION FUND REVENUE 20,500.00 19,647.00 19,687.00 813.00 96.03 RECREATION FUND **** FUND ACCOUNT# ACCOUNT TITLE ESTIMATED * *EXPENDED** UNEXPENDED PERCENT EXPENSE MTD YTD BALANCE EXPENDED 004 : 410.000 RECREATION EQUIPMENT 004 415.000 RECREATION LABOR 004 420.000 BASEBALL SUPPLIES 004 470.000 RECREATION MAINTENANCE 2,500.00 .00 .00 2,500.00 8,000.00 .00 .00 8,000.00 7,000.00 292.12 292.12 6,707.88 3,000.00 .00 .00 3,000.00 4.17 **TOTAL RECREATION FUND EXPENSE 20,500.00 292.12 292.12 20,207.88 1.42 **NET EXCESS OR DEFICIENCY(-) 19,354.88 19,394.88 19,394.88- MONTHLY EXPENSE REPORT 4/30/2012 Amount Description General Fund Acct. # BONNEVILLE CO. SHERIFF $8,444.50 CONTRACT 001-460 ROCKY MTN POWER $977.61 ELECTRICITY 001-440 ICRMP $1,113.00 LIABILITY INSURANCE 001-450 BMC $2,723.20 PARK DUG OUTS 001-490 WINCO $318.55 EASTER 001-495 CASH FOR HOT DOGS $50.00 EASTER 001-495 SAM'S CLUB $207.96 EASTER 001-495 IONA LION'S CLUB $120.00 COUNCILMAN PRICE MEMBERSHIP 001-495 TETON STEEL $1,266.25 PARK DUG OUTS 001-490 JENA MOORE $572.00 CLEANING 001-470 GREG MCBRIDE $277.00 MECHANICAL INSPECTIONS 001-472 ALLEN ELDRIDGE $2,906.00 BUILDING INSPECTIONS Labor 001-470 $1648.00 Insp. 001-472 $1258.00 BLUE CROSS OF IDAHO $3,141.38 HEALTH INSURANCE Employees 001-422 $2123.31 Police 001-462 $1018.07 CITY OF IDAHO FALLS $686.00 ANIMAL SHELTER / PARTICIPATING PORTION 001-470 DELTA DENTAL $419.25 INSURANCE Employees 001-422 $279.50 Police 001-462 $139.75 HOLDEN KIDWELL $800.00 LEGAL RETAINER 001-455 LEXIS NEXIS MATTHEW BEN. $57.47 LAW BOOK 001-464 VERIZON WIRELESS $165.65 PHONE 001-445 ZIP PRINT OF IDAHO FALLS $292.12 BASEBALL FLYERS 004-420 FRED MEYER $30.11 RETIREMENT REFRESHMENTS 001-495 BRAD ANDERSEN $28.00 GRANT MTG. BREAKFAST 001-495 AFL -AC- _ _ _ _ . - $.1.50.93 INSURANCE - - _ _ _ - - _ _ _ _ __Employees 001-422 $100.62 Police 001-462 $50.31 BMPO $50.00 BIKE RODEO DONATION 001-495 FIRST RESPONDERS $12.00 UNIFORMS HEMMED 001-464 INTERMOUNTAIN GAS CO. $646.60 NATURAL GAS 001-440 PRO RENTALS & SALES $220.69 TOOL RENTALS FOR BUILDING DUG OUTS 001-490 ROWEN SWEEPING $4,810.00 SWEEPING IONA CITY STREETS 001-470 WOLVERING TREE FARM $780.00 13 TREES FOR PIONEER PARK 001-490 WRIGHT EXPRESS FSC $415.46 FUEL 001-470 FALLCREEK HOMES $100.00 OVER CHGED. BUILDING PERMIT 001-472 PETTY CASH $286.04 CASH BOX 001-445 C-A-L STORE $48.50 MISC. MAINT. TOOLS 001-470 HOME DEPOT $531.40 DUG OUTS -PARK MAINT. 001-470 BRAD ANDERSEN $22.00 WORK MTG. BREAKFAST 001-446 OFFICE MAX $111.92 OFFICE SUPPLIES Police 001-464 $66.59 Office 001-445 $45.43 Water Fund Acct. # WRIGHT EXPRESS FSC $662.29 FUEL 002-470 USPS $282.60 MAILING STATEMENTS 002-445 MICROSERV $102.90 I NTERN ET 002-445 ROCKY MTN. POWER $1,814.07 ELECTRICITY 002-440 UNITED MAILING DIRECT $197.75 WATER STATEMENTS & NEWSLETTERS 002-445 SHANE BROWN $129.00 WATER CUST. ACCT. CLOSED/CREDIT REIMBURSED 002-305 E. ID WATER RIGHTS COALI. $250.00 WATER RIGHTS 002-470 PSI ENVIRONMENTAL $59.91 GARGABE PICK UP 002-470 WAXIE $209.22 CLEANING SUPPLIES 002-470 CITY OF IONA $60,000.00 FROM WATER FUND TO GEN. FUND FOR PAYROLL 002-410 FAIRPOINT COMM. $289.00 TELEPHONE 002-445 H.D. FOWLER $970.07 CULVERT & WATERLINE PIPING 002-470 JIM'S TROPHY $29.50 RETIREMENT PLAQUE 002-445 TETON MICROBIOLOGY $40.00 WATER TESTS 002-470 WATER DIST. 120 $699.02 WATER ASSESSMENTS 2012 002-470 $98,516.92 CITY OF IONA BANK REPORT DATE 4/30/2012 BANK OF COMMERCE GENERAL CHECKING $12,068.87 WATER CHECKING $8,114.84 GENERAL SAVINGS $218,445.86 WATER SAVINGS $200,747.90 KEY BANK GENERAL SAVINGS $157,453.26 WATER SAVINGS $52,484.42 WELLS FARGO WATER SAVINGS $51,915.44 ZIONS BANK GENERAL SAVINGS $100,948.75 TOTAL $802,179.34