HomeMy Public PortalAboutAnnexation Agreement ApplicationUpdated 10/20/2021
PLANNING DEPARTMENT
ANNEXATION AGREEMENT APPLICATION
(Public Hearing Required)
Annexation by Petition Annexation by Agreement
PLEASE READ THE DEVELOPMENT REVIEW PROCESS DOCUMENTS BEFORE COMPLETING THIS APPLICATION.
PROJECT/PROPERTY NAME:
PETITIONER INFORMATION:
PRIMARY CONTACT MAILING ADDRESS CITY, STATE, ZIP
PHONE # E-MAIL CELL #
SITE INFORMATION:
ACRES SITE ADDRESS OR LOCATION PROPERTY IDENTIFICATION NUMBER (PIN)
EXISTING LAND USE CURRENT UNICORPORATED ZONING
BRIEF DESCRIPTION OF DEVELOPMENT (REASON FOR REQUEST)
OTHER INTERESTED PARTIES:
LANDOWNER
NAME MAILING ADDRESS CITY, STATE, ZIP
PHONE # E-MAIL CELL #
ATTORNEY
NAME MAILING ADDRESS CITY, STATE, ZIP
PHONE # E-MAIL CELL #
DEVELOPER
NAME MAILING ADDRESS CITY, STATE, ZIP
PHONE # E-MAIL CELL #
ENGINEER
NAME MAILING ADDRESS CITY, STATE, ZIP
PHONE # E-MAIL CELL #
OTHER
NAME MAILING ADDRESS CITY, STATE, ZIP
PHONE # E-MAIL CELL #
VILLAGE OF PLAINFIELD PAGE # 2 OF 3
ANNEXATION AGREEMENT APPLICATION
Updated 10/20/2021
ADJACENT PROPERTIES: (Attach additional sheets if necessary.)
OWNER ADDRESS ZONING
Please read and initial the following:
________ I hereby affirm that I have full legal capacity to authorize the filing of this Petition and that all information and exhibits
herewith submitted are true and correct to the best of my knowledge.
________ The Authorized Signer invites Village representatives to make all reasonable inspections, investigations, and pictures of
the subject property during the processing period of this Petition.
________ I agree to pay all fees consistent with the Village payment policies and comply with the Village Codes. I
understand these fees will include an application fee, and public hearing fee due at the time of application of $450.00, plus
expenses invoiced at a later day for the Village of Plainfield attorney fees, and when applicable engineering expenses. The
petitioner will be responsible for all fees, unless otherwise noted.
________ I further understand that it is the applicant’s responsibility to notify adjacent landowners via certified mail with return receipt
of the time, place, and date of any Plan Commission and/or Village Board public hearings regarding this petition. I realize that the date
of the meeting will be established & the primary contact will be notified after a complete application is accepted by the Planning
Department. I understand if the adjacent landowners’ notices are not mailed per Village Code additional fees will be incurred.
________ I understand that all correspondence from the Village staff, including Village consultants, will be directed to the Primary
Contact. It will be the Primary Contact’s responsibility to inform all other interested parties of any correspondence and the status of
the petition.
SIGNATURE OF OWNER OR AUTHORIZED AGENT DATE
VILLAGE OF PLAINFIELD PAGE # 3 OF 3
ANNEXATION AGREEMENT APPLICATION
P:\Administration\Forms\Applications\Annexation Agreement Application\Annexation Agreement Application 10-20-21.doc Updated 11/4/2021
CHECKLIST OF REQUIRED ANNEXATION AGREEMENT APPLICATION ITEMS:
ALL ITEMS CAN BE SUMBITTED ELECTRONICALLY – NO PAPER COPIES REQUIRED, UNLESS REQUESTED.
• Completed annexation agreement application form.
• Completed petition for annexation form.
• Plat of Annexation
• Plat of survey of the subject property prepared and signed by an Illinois licensed land surveyor with
dimensions accurately portraying the proposed request.
• Existing Features Map. Show all wooded areas, topography, floodplain, wetlands, structures, and soil
types currently existing.
• Correspondence from the School District verifying whether a school site is required or cash in lieu
thereof.
• Density bonus requested and specific aspects justifying each component of the bonus.
• Pattern Book
• Architectural renderings of all four sides of each unit or variation of unit.
See attachment for recommended format.
• Legal description of property. The Village welcomes legal descriptions in electronic format. These can be e-mailed to the Planning
Department at planning@goplainfield.com.
• List of names and addresses of each adjacent property owner as found at either the
Will County Recorder’s Office (158 N. Scott St., Joliet, IL 60432) OR
Kendall County Recorder’s Office (111 W. Fox St., Yorkville, IL 60560)
• Submit an example of the public notice.
If the public notice document is revised by the applicant, please submit a copy of the notice sent to the
adjacent property owners to the Village upon sending the notice.
• Payment of appropriate fees, plus an additional $450.00 publication notice fee.
10 acres or less = $225 + $450
11 - 50 acres = $225 + $8/ac + $450
51 - 100 acres = $625 + $5/ac + $450
101 - 200 acres = $1,125 + $3/ac + $450
greater than 200 acres = $2,125 + $450
• Authorized Signature Acknowledgement. If the owner of the property in question will not be the primary contact or is not the applicant, then an
acknowledgement must be signed by the owner designating an authorized agent for the petition. It shall
state the authorized agent has the authority to deal with the property in all aspects with regards to the
petition.
All items must be submitted together. Failure to do so may result in a delay or disposal of items submitted.
VILLAGE OF PLAINFIELD
DISCLOSURE OF BENEFICIARIES
1.Applicant:
Address:
2.Name of Benefit Sought:
3.Nature of Applicant (Please check one):
a.Individual d.Trust/Trustee
b.Corporation/e.Partnership
Limited Liability Co.
c.Land Trust/Trustee f.Joint Venture
4.If applicant is an entity other than described in Section 3, briefly state the nature and characteristics of applicant:
5.If in your answer to Section 3 you checked box b, c, d, e, or f, identify by name and address each person or entity which
is a 5% or more shareholder in the case of a corporation, a beneficiary in the case of a trust or land trust, a joint venture
in the case of a joint venture, or who otherwise has a proprietary interest , interest in profits
and losses or right to control such entity:
a.
b.
c.
d.
6.Name, address, and capacity of person making this disclosure on behalf of the applicant:
IMPORTANT NOTE: In the event your answer to Section 5 identifies entities other than an individual, additional disclosures are
required for each entity.
VERIFICATION
I, , being first duly sworn under oath, depose and state that I am the person making
this disclosure on behalf of the applicant, that I am duly authorized to make this disclosure, that I have read the above and foregoing
Disclosure of Beneficiaries, and that the statements contained therein are true in both substance and fact.
Signature
Subscribed and Sworn to before me this __________ day of _______________, 20__
Notary Public
Development Review Process
The Village has created this step-by-step process to help ensure that all development reviews
are being performed fairly and consistently. While there are many variations on each of the
following steps, all applications/petitions shall be submitted to the Village, on forms provided by
the Planning Department.
1.Pre-Application Meeting
A pre-application meeting, while not required, is strongly suggested. It should be
scheduled with the Village’s planning staff as soon as possible in order to explain and
answer any questions the applicant may have on the Village’s review process.
During the meeting, staff will outline the application process and steps. Reviewing the
Subdivision Regulations, Zoning Ordinance, Comprehensive Plan and Official Map, and
other applicable documents will assist with the process. All of these documents are
available on the Village’s website: www.plainfieldil.gov or for review or purchase from the
Village.
2.Applicant Submittal
Applicant submits all required forms, plats, plans, and letters to the Planning Department
per applicable application and attached checklist. Submittals must comply with Village
Ordinances as well. The Planning Department assigns a case number and opens a case
file which will include copies of all submittals, copies of all reports and/or letters, planner
and engineer comments and recommendations. All required items must be submitted
together. Failure to do so will constitute an incomplete submittal and may result in a delay
or disposal of items submitted.
3.Public Hearings
Annexation, rezoning, special use, and variance cases require notification of the public
through a public notification process.
The public notification process includes three (3) forms of public notification, as follows:
•Notice is published in a newspaper of general circulation a minimum of fifteen (15)
days prior to the scheduled public hearing meeting, with certificate of publication.
(Completed by the Village.)
•Service of written notice to adjacent property owners (excluding public right-of-
ways) as found in the Will or Kendall County Recorder’s Office by certified letter
with certified return receipts of notification. (Completed by applicant. A sample
letter is attached.)
The applicant shall submit certified letter return receipts to staff no later than the
Wednesday before the scheduled public hearing. These will be filed in the
appropriate case file as kept by the Planning Department and will be presented at the
public hearing before the Plan Commission or Zoning Board of Appeals and if
necessary, the Village President and Board of Trustees.
•Posting of “Public Hearing” sign on the property. (Completed by the Village.)
4.Preliminary Staff Review
The planning staff determines whether the application is in proper form and shall not
receive or consider the application as filed until all documents are submitted in accordance
with the requirements as listed on the application form checklist as well as any other
applicable ordinances such as the Subdivision Ordinance, Zoning Ordinance, etc. Staff will
notify the primary contact, as indicated on the application, of the petition status.
Once a complete application has been received by all appropriate staff members and
applicable outside review agencies (i.e. Village Engineer, Fire Department, Police
Department, etc.), the designated planner schedules an appearance before the Plan
Commission, typically within 30 days of a complete submittal. The Plan Commission
meets the first and third Tuesdays of each month. The primary contact will receive a copy
of the staff report, as prepared for the Plan Commission, several days prior to the
scheduled meeting.
5.Plan Commission and/or Zoning Board of Appeals
The Plan Commission meets the first and third Tuesdays of each month. The Plan
Commission will review the application, all submittals, and the staff report and recommend
one of the following: approval; denial; approval with stipulations; or continuance. Staff will
submit a written report and recommendation of the Plan Commission to the Board of
Trustees. All recommendations of the Commission on any application shall be advisory in
nature and shall be subject to final consideration, evaluation, and determination by the
Village Board. The Village Board of Trustees meets the first and third Monday of each
month. The primary contact will receive a copy of the staff report, as prepared for the
Village Board, several days prior to the scheduled meeting.
6.Village Board
The Village Board of Trustees meets the first and third Monday of each month. The Village
Board of Trustees will review the application, all submittals, staff report and Plan
Commission report with recommendation and will approve, deny, approve with stipulations,
table, or continue a petition. All decisions and findings of the Village Board shall be the
final administrative decision and shall be subject to judicial review as may be provided by
law.
7.Additional Comments
Written comments from the following roadway agencies may be necessary if the traffic to
be generated will be accessing roadways under their jurisdictions. One or both of these
agencies may require access permits. Check to see if your site is located in Will or Kendall
Counties.
Illinois Department of
Transportation
201 W. Center Ct.
Schaumburg, IL 60196
P: (847) 705-4131
F: (847) 705-4489
Will County Highway
Department
16841 W. Laraway Rd.
Joliet, IL 60433
P: (815) 727-8476
F: (815) 727-9806
Kendall County Highway
Department
6780 Route 47
Yorkville, IL 60560
P: (630) 553-7616
F: (630) 553-9583
8. Miscellaneous
Additional steps will depend on what type of application is being filed. Staff will enumerate
additional steps during pre-application meeting. The checklists also provide references to
other applicable regulations as they pertain to the particular application being filed.
Development Review Outline
This form is to be filled out by staff and the applicant during the pre-application meeting. The tasks and dates may
vary from case to case.
Task Responsibility Date
Pre-application Meeting Applicant schedules with Village Staff
Application Submittal – Application and fee
submitted to Planning. One set of plans each to
Baxter & Woodman, Public Works, and the Fire
Protection District.
Applicant
Public Hearing notice published in Enterprise or
HeraldNews (Annexation, Special Use, Rezoning,
and Variance only).
Village Staff
Notice of Public Hearing delivered or mailed via
certified mail to adjacent property owners not more
than 30 and no less than 15 days prior to the public
hearing (Annexation, Special Use, Rezoning, and
Variance only).
Applicant
Technical Review Letter Village Staff
Affidavit Submitted Applicant
Plan Commission/Zoning Board of Appeals Report Drafted by Village Staff, sent to Applicant prior
to meeting.
Plan Commission/Zoning Board of Appeals (Public
Hearing – Annexation, Special Use, Rezoning or
Variance)
Recommendation made by Plan Commission,
Staff and Applicant typically present.
Village Board (Public Hearing – Annexation only) Decision made by Village Board, Staff and
Applicant typically present.
Village Ordinance Approval
If applicable (annexation, special use, rezoning,
or variance) the Village Board will approve an
ordinance for the case. Staff and applicant
typically present.
Final Submittals
Digital Submittals are required for Site Plan
Review, Preliminary Plats, and Final Plats. Ten
(10)copies of the recorded Final Plat must be
submitted to the Village. See the Subdivision
Code in the Municipal Code for additional
information.
Contact Information
If you have any questions on the procedures or requirements of the Village or other agencies,
the following may be contacted to provide further assistance:
PLANNING (815)439-2824
24401 W. Lockport Street
Plainfield, IL 60544
BUILDING DEPARTMENT
Code Enforcement (815) 267-7212
Business Licenses (815) 439-2937
14400 S. Coil Plus Drive
Plainfield, IL 60544
FIRE DEPARTMENT/FIRE PREVENTION
Plainfield Fire Protection District (815) 436-5335
23748 W. 135th Street
Plainfield, IL 60544
Oswego Fire Protection District (630) 554-2110
3511 Wooley Road
Oswego, IL 60543
POLICE DEPARTMENT
Non-Emergency (815) 436-2341
Administration (815) 436-6544
14400 S. Coil Plus Drive
Plainfield, IL 60544
PUBLIC WORKS (815) 436-3577
14400 Coil Plus Drive
Plainfield, IL 60544
VILLAGE ENGINEER**
Baxter and Woodman (708)478-2090
8840 W 192nd Street
Mokena, IL 60448
**Please note the Village Engineer is an outside consulting firm. The Village Engineer will not
start any work until they have received authorization from the Village. Any consulting fees will
be billed to the applicant.
I .LEVATION C Roof Heights LLEVATION D
STATE OF ILLINOIS)
) SS.
COUNTY OF ______)
VILLAGE OF PLAINFIELD
PETITION FOR ANNEXATION
The undersigned, being the owner(s) of and/or elector(s) residing on the land hereinafter described,
under oath, petition the Village of Plainfield, _______________ County, Illinois to ANNEX said
territory to said Village, and state that (all of the electors (voters) residing in said territory) or, (at
least 51% of the electors residing within said territory) have affixed their signatures hereto, or there
are no electors residing within said territory.
Your petitioners further state that the territory hereinafter described is not included within the limits
of any city, village or incorporated town or is subject to any proceeding for same and is or will be
contiguous to the Village of Plainfield, ____________ County, Illinois.
NUMBERS OF ELECTORS (VOTERS) RESIDING ON PROPERTY:____________________
ADDRESS:_____________________________________________________________________
LEGAL DESCRIPTION OF PROPERTY:_____________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
(ATTACH ADDITIONAL DESCRIPTION, IF NECESSARY)
PROPERTY INDEX NO: ____________________
EXISTING COUNTY ZONING:______________
COMMON ADDRESS OF PROPERTY:______________________________________________
ZONING CLASSIFICATION REQUEST:______________________
Date:__________________
Signature:________________________________________
Print name:_______________________________________
Address:_________________________________________
City, State, & Zip:_________________________________
Phone Number:___________________________________
Email:__________________________________________
SUBSCRIBED AND SWORN TO BEFORE ME
This ____ day of ___________________, 20____.
(SEAL)
_________________________________________
NOTARY PUBLIC
Updated 05/20/21
Dear Adjacent Landowner:
(APPLICANT’S NAME) has submitted an application to the Village of Plainfield requesting
(BRIEF DESCRIPTION OF REQUEST) regarding land adjoining your property. A location map
is attached for your reference.
A public hearing will be held on (DATE OF MEETING), at 7:00 p.m. in the Plainfield Village Hall
Board Room, 24401 W. Lockport St., Plainfield, IL 60544 to consider this matter.
Village meetings are live streamed on the Village’s Website and are broadcasted on Comcast
Channel 6 and AT&T U-verse Channel 99. Additional meeting details are posted on the Village’s
website – https://plainfield-il.org.
Should you have any questions regarding this matter, feel free to contact the Village Planning
Department office at (815) 439-2824 or the undersigned attorney for the Petitioner.
Sincerely,
(ATTORNEY/PETITIONER)
Attachment(s): Location Map
DIRECTIONS
This letter serves a written notice to the
adjacent property owner(s). These
letters are required to be sent by the
applicant. It is necessary to send them
via certified mail in order to obtain the
return receipts of notification as proof of
notification. This is only an example.
Please send your own, typewritten, copy
with all bold italicized areas substituted
with the indicated information.
DO NOT SEND LETTER UNTIL
HEARING DATE HAS BEEN PROVIDED
BY THE VILLAGE STAFF.