Loading...
HomeMy Public PortalAbout19940125 - Minutes - Board of Directors (BOD) Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 95-02 I REGULAR AND SPECIAL MEETING BOARD OF DIRECTORS January 25, 1994 i I MINUTES I. ROLL CALL President Pete Siemens called the Special Meeting to order at 5:35 P.M. Teena Henshaw arrived at 6:00 P.M. , Members Present: Pete Siemens, Ginny Babbitt, Nonette Hanko, Betsy Crowder, Mary Davey, Teena Henshaw, and Wim de Wit. Personnel Present: Craig Britton, Jean Fiddes, John Escobar, and Sue Schectman. I II. CLOSED SESSION P. Siemens stated that the Board would be meeting in Closed Session for the purpose of discussing Special Meeting agenda items number one and two. The Board recessed to the Closed Session Special Meeting at 5:35 P.M. The Special Meeting was adjourned at 7:30 P.M. P. Siemens called the Regular Meeting to order at 7:15 P.M. and announced that no action was taken in Closed Session on agenda items number one and two. Additional Personnel Present: Malcolm Smith, Randy Anderson, Mary Gundert, Sheryl Cochran, Carleen Bruins, and Susan Dale. III. ORAL COMMUNICATIONS Harry Haeussler, 1094 Highland Circle, Los Altos, requested the District provide chairs with writing tables for members of the public. P. Siemens responded the District would take the request under advisement. IV. ADOPTION OF AGENDA Motion: G. Babbitt moved that the Board adopt the agenda. T. Henshaw seconded the motion. The motion passed 7 to 0. V. ADOPTION OF CONSENT CALENDAR B. Crowder requested Revised Claims 95-02 be removed from the consent calendar. 330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette I lanko,Betsy Crowder,Wim de Wit General Manager:L.Craig Britton Meeting 94-29 Page 2 Motion: G. Babbitt moved that the Board adopt the consent calendar as revised including approval of the response to the written communication dated December 23, 1994 from Tom Campbell 1138 Holmes Avenue, Campbell; agenda item 2, Approval of Authorized Signatories for District Accounts at Santa Clara County and First Interstate Bank and Authorized Signatories for Safe Deposit Boxes including adoption of Resolution 95-04, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Financial Instrument Signatories of the District for Santa Clara County Accounts; Resolution 95-05, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Signing and Endorsing Checks and Other Instruments for Checking Account (First Interstate Bank of California - Los Altos), Resolution 95-06, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Signing of Payroll Checks for Payroll Checking Account (First Interstate Bank of California - Los Altos), and Resolution 95-07, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for Entering Safe Deposit Boxes (First Interstate Bank of California - Los Altos). T. Henshaw seconded the motion. The motion passed 7 to 0. VI. BOARD BUSINESS A. Agenda Item I - Appointment of 1995 Board Committees (Report R-95-09) N. Hanko voiced concerns over disbanding the ad hoc General Manager Evaluation Committee at this time. P. Siemens suggested the committee not be disbanded until after the General Manager's one year review. P. Siemens made the following appointments to the 1995 standing committees: M. Davey, T. Henshaw, and N. Hanko to the Legislative, Finance and Public Affairs Committee; W. de Wit, B. Crowder, and G. Babbitt to the Use and Management Committee; N. Hanko, G. Babbitt, and B. Crowder to the Acquisition and Enterprise Committee. Discussion concerning the Dog Committee resulted in disbanding the Dog Committee and combining it with the Use and Management Committee since the committee members were the same. P. Siemens announced he and N. Hanko will remain on the Picchetti Lease Committee; he will remain as the District's liaison to the Local Agency Formation Commission; and B. Crowder will continue to represent the District on the Bay Area Ridge Trail. He said he, W. de Wit and T. Henshaw will continue to meet with staff to discuss environmental education, noting this was not an ad hoc committee. i Meeting 94-29 Page 3 Motion: B. Crowder moved that the Board not disband the ad hoc General Manager Evaluation Committee and approve the President's appointments to standing and ad hoc committees. T. Henshaw seconded the motion. The motion passed 7 to 0. T. Henshaw requested guidelines and direction from the Board regarding when committee meetings will be held, noting she had to miss several meetings of the Legislative, Finance, and Public Affairs Committee since the meetings had been held during regular working hours. C. Britton responded that staff will work with all committee members to schedule committee meetings when all committee members could attend. H. Haeussler commented from a public standpoint it would be much more convenient to have committee meetings scheduled before the Regular Board Meetings. Motion: G. Babbitt moved that the Board disband the Dog Committee and make it a Use and Management Committee assignment. B. Crowder seconded the motion. The motion passed 7 to 0. Motion: T. Henshaw moved that Picchetti Lease Committee and the ad hoc General Manager Evaluation Committee not be compensable. B. Crowder seconded the motion. Discussion: Discussion centered on the Board's previous action on this compensation matter at the December 14, 1994 meeting. N. Hanko cited the number of hours involved in the work of the Picchetti Lease Committee. The motion failed on the following 3 to 4 vote: Ayes: T. Henshaw, G. Babbitt, and B. Crowder. Noes: W. de Wit, M. Davey, N. Hanko, and P. Siemens. Motion: T. Henshaw moved that the Board approve the assignment of the annual volunteer recognition event to the Legislative, Finance, and Public Affairs Committee and the staff recognition event to the Administration and Budget Committee. B. Crowder seconded the motion. The motion passed 7 to 0. B. Agenda Item 3 - Approval for Continuing to Hold Closed Sessions Prior to the 7:30 P.M. Start of Regular Board Meetings Report R-95-11) Motion: M. Davey moved that the Board approve continuing to hold Closed Sessions prior to the start of the 7:30 P.M. Regular Meeting. T. Henshaw seconded the motion. The motion passed 7 to 0. i Meeting 94-29 Page 4 C. Agenda Item 4 - Tentative Adoption of Proposed Relative Site Emphasis Plan (Five-Year Capital Improvement for Development of District Preserves) and Use and Management Plan Target Review Schedule for 1995-1996 (Report R- 9517) R. Anderson reviewed the proposed 1995-1996 Relative Site Emphasis Plan by preserve. It was recommended that next year's chart show anticipated carry- over amounts for projects, as well as total project costs. B. Crowder recommended that the Use and Management Committee review the document prior to it being presented to the full Board next year. B. Crowder expressed concern over the $70,000 amount for the Rancho San Antonio shop building, noting that the project's costs had initially been estimated at $30,000. R. Anderson stated a consultant had helped prepare this year's estimate. N. Hanko stated her concerns that the south ridge parking lot project at Monte Bello Open Space Preserve had been moved to fiscal year 1997-1998 for planning and 1998-1999 for development. She questioned why the project was not scheduled for fiscal year 1995-1996. C. Britton noted staff is trying to work out a land exchange with the adjoining owners and that the land exchange is still in the discussion stage. N. Hanko and B. Crowder requested that the planning on the south ridge parking lot at Monte Bello Open Space Preserve be moved to fiscal year 1995-1996 and construction be moved to fiscal year 1996-1997. There was Board consensus to move the south ridge parking lot project forward. C. Britton responded staff will return with a modified plan showing what effects the move would have on other projects. I B. Crowder expressed her concerns that the Windy Hill Portola Road parking lot and restroom project had been moved to fiscal year 1996-1997 for development and requested the project be moved forward to fiscal year 1995- 1996. C. Britton explained a consultant would have to be brought in or another project of equal importance would have to be dropped since, due to limited staff time and funding, the project could not be done earlier without consultant assistance or postponing other projects requiring staff time. Motion: B. Crowder moved that the Board examine what it would take to move the Windy Hill project a year earlier. W. de Wit seconded the motion. Discussion: N. Hanko voiced her belief that staff had tried to schedule a realistic calendar on the projects and the Board should accept staff's recommendations for this project. T. Henshaw said she would not support the motion. G. Babbitt said she supported staff's proposal. Meeting 94-29 Page 5 I The motion failed on the following 2 to 5 vote: Ayes: B. Crowder and W. de Wit. Noes: T. Henshaw, P. Siemens, G. Babbitt, M. Davey, and N. Hanko. B. Crowder questioned the necessity of the demolition/sewage plant and Edmonds Road parking lot project at Pulgas Ridge Open Space Preserve as scheduled in fiscal year 1995-1996. C. Britton responded staff will review this project's priority status. P. Siemens suggested investigating grant possibilities for clean-up. S. Cochran said there is need for additional parking at this preserve particularly during docent led wildflower hikes. Motion: N. Hanko moved that the Board tentatively adopt the proposed Relative Site Emphasis Plan as amended and Use and Management Plan Target. Review Schedule. G. Babbitt seconded the motion. The motion passed 7 to 0. D. Agenda Item 5 - Tentative Adoption of Proposed Preliminary Action Plan for the Implementation of the Basic Policy of the Midveninsula Regional Onen Space District (Report R-95-18) Motion: N. Hanko moved that the Board defer consideration of this item to the February 8, 1995 meeting. G. Babbitt seconded the motion. The motion passed 7 to 0. E. Agenda Item 6 - Proposal to Charge Nominal Fee for Docent Training (Report R-95-16) C. Bruins gave a report on the docent program and the costs which are incurred during training that include instruction and training materials. Motion: N. Hanko moved that the Board approve the following fees for docent training: $25 for spring training and up to $15 for fall training. G. Babbitt seconded the motion. The motion passed 7 to 0. VI. INFORMATIONAL REPORTS C. Britton reported that 1) there will be a State of the District Address to staff on Friday, January 27, 1995 at 2:00 P.M.; P. Siemens and M. Davey said they would attend; 2) he received a letter from Willie Brown listing committee appointments; 3) he attended a Bay Area Ridge Trail Council meeting, noting the group met with San Francisco Mayor Frank Jordan to discuss the proposal to put the Ridge Trail through the San Francisco watershed; 3) the San Mateo County Alternative Funding Committee is considering a possible sales tax measure for parks, schools, and libraries; 4) the District was awarded $317,500 from the Land Water and Conservation Grant Fund for Saratoga Gap Open Space Preserve; and 4) the District is considering applying for disaster relief from FEMA for storm damages. i Meeting 94-29 Page 6 B. Crowder said she had participated in the recent volunteer project at Pulgas Ridge Open Space Preserve. P. Siemens reported that he had met with Mr. Loren McQueen. W. de Wit reported that he, C. Britton, and M. Smith gave a presentation to the San Carlos City Council. M. Smith reported Rick Gazano of ADI, which makes hiking shoes, is interested in using the District in its advertising and that the District would receive $1 from every pair sold. N. Hanko reported Channel 36 has been airing the District's 20th Anniversary "Room to Breathe" public service announcement. C. Bruins asked the Board to set the date for volunteer and docent recognition event; May 21 was selected. J. Fiddes reported M. Foster requested that a Board member to be a part of the selection process for the new District auditors. M. Davey volunteered. VIII. REVISED CLAIMS B. Crowder asked if claim 7019 was for the fence construction at St. Joseph's Hill Open Space Preserve and R. Anderson confirmed that it was. She asked if claim 7062 was for the restroom projects at Purisima Creek Redwoods and Windy Hill Open Space Preserves which were approved by the Board. C. Britton replied that they were. Motion: B. Crowder moved that the Board approve Revised Claims 94-02. G. Babbitt seconded the motion. The motion passed 7-0. IX. ADJOURNMENT I The meeting was adjourned at 10:12 P.M. i Susan Dale Recording Secretary I