HomeMy Public PortalAbout19940125 - Minutes - Board of Directors (BOD) Open Space
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 95-02
I REGULAR AND SPECIAL MEETING
BOARD OF DIRECTORS
January 25, 1994
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MINUTES
I. ROLL CALL
President Pete Siemens called the Special Meeting to order at 5:35 P.M.
Teena Henshaw arrived at 6:00 P.M.
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Members Present: Pete Siemens, Ginny Babbitt, Nonette Hanko, Betsy Crowder,
Mary Davey, Teena Henshaw, and Wim de Wit.
Personnel Present: Craig Britton, Jean Fiddes, John Escobar, and Sue Schectman.
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II. CLOSED SESSION
P. Siemens stated that the Board would be meeting in Closed Session for the purpose
of discussing Special Meeting agenda items number one and two.
The Board recessed to the Closed Session Special Meeting at 5:35 P.M. The Special
Meeting was adjourned at 7:30 P.M. P. Siemens called the Regular Meeting to order
at 7:15 P.M. and announced that no action was taken in Closed Session on agenda
items number one and two.
Additional Personnel Present: Malcolm Smith, Randy Anderson, Mary Gundert,
Sheryl Cochran, Carleen Bruins, and Susan Dale.
III. ORAL COMMUNICATIONS
Harry Haeussler, 1094 Highland Circle, Los Altos, requested the District provide
chairs with writing tables for members of the public. P. Siemens responded the
District would take the request under advisement.
IV. ADOPTION OF AGENDA
Motion: G. Babbitt moved that the Board adopt the agenda. T. Henshaw
seconded the motion. The motion passed 7 to 0.
V. ADOPTION OF CONSENT CALENDAR
B. Crowder requested Revised Claims 95-02 be removed from the consent calendar.
330 Distel Circle • Los Altos,CA 94022-1404 • Phone:415-691-1200 • FAX:415-691-0485 • E-mail:mrosd@netcom.com
Board of Directors:Pete Siemens,Mary C.Davey,Teena Henshaw,Ginny Babbitt,Nonette I lanko,Betsy Crowder,Wim de Wit
General Manager:L.Craig Britton
Meeting 94-29 Page 2
Motion: G. Babbitt moved that the Board adopt the consent calendar as revised
including approval of the response to the written communication dated
December 23, 1994 from Tom Campbell 1138 Holmes Avenue,
Campbell; agenda item 2, Approval of Authorized Signatories for
District Accounts at Santa Clara County and First Interstate Bank and
Authorized Signatories for Safe Deposit Boxes including adoption of
Resolution 95-04, a Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Establishing Financial
Instrument Signatories of the District for Santa Clara County Accounts;
Resolution 95-05, Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Authorizing Signing and
Endorsing Checks and Other Instruments for Checking Account (First
Interstate Bank of California - Los Altos), Resolution 95-06, Resolution
of the Board of Directors of the Midpeninsula Regional Open Space
District Authorizing Signing of Payroll Checks for Payroll Checking
Account (First Interstate Bank of California - Los Altos), and
Resolution 95-07, Resolution of the Board of Directors of the
Midpeninsula Regional Open Space District Establishing Signatories for
Entering Safe Deposit Boxes (First Interstate Bank of California - Los
Altos). T. Henshaw seconded the motion. The motion passed 7 to 0.
VI. BOARD BUSINESS
A. Agenda Item I - Appointment of 1995 Board Committees (Report R-95-09)
N. Hanko voiced concerns over disbanding the ad hoc General Manager
Evaluation Committee at this time. P. Siemens suggested the committee not
be disbanded until after the General Manager's one year review.
P. Siemens made the following appointments to the 1995 standing committees:
M. Davey, T. Henshaw, and N. Hanko to the Legislative, Finance and Public
Affairs Committee; W. de Wit, B. Crowder, and G. Babbitt to the Use and
Management Committee; N. Hanko, G. Babbitt, and B. Crowder to the
Acquisition and Enterprise Committee.
Discussion concerning the Dog Committee resulted in disbanding the Dog
Committee and combining it with the Use and Management Committee since
the committee members were the same.
P. Siemens announced he and N. Hanko will remain on the Picchetti Lease
Committee; he will remain as the District's liaison to the Local Agency
Formation Commission; and B. Crowder will continue to represent the District
on the Bay Area Ridge Trail. He said he, W. de Wit and T. Henshaw will
continue to meet with staff to discuss environmental education, noting this was
not an ad hoc committee.
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Meeting 94-29 Page 3
Motion: B. Crowder moved that the Board not disband the ad hoc
General Manager Evaluation Committee and approve the
President's appointments to standing and ad hoc committees. T.
Henshaw seconded the motion. The motion passed 7 to 0.
T. Henshaw requested guidelines and direction from the Board regarding when
committee meetings will be held, noting she had to miss several meetings of
the Legislative, Finance, and Public Affairs Committee since the meetings had
been held during regular working hours. C. Britton responded that staff will
work with all committee members to schedule committee meetings when all
committee members could attend.
H. Haeussler commented from a public standpoint it would be much more
convenient to have committee meetings scheduled before the Regular Board
Meetings.
Motion: G. Babbitt moved that the Board disband the Dog Committee
and make it a Use and Management Committee assignment. B.
Crowder seconded the motion. The motion passed 7 to 0.
Motion: T. Henshaw moved that Picchetti Lease Committee and the ad
hoc General Manager Evaluation Committee not be
compensable. B. Crowder seconded the motion.
Discussion: Discussion centered on the Board's previous
action on this compensation matter at the December 14, 1994
meeting. N. Hanko cited the number of hours involved in the
work of the Picchetti Lease Committee.
The motion failed on the following 3 to 4 vote:
Ayes: T. Henshaw, G. Babbitt, and B. Crowder.
Noes: W. de Wit, M. Davey, N. Hanko, and P. Siemens.
Motion: T. Henshaw moved that the Board approve the assignment of
the annual volunteer recognition event to the Legislative,
Finance, and Public Affairs Committee and the staff recognition
event to the Administration and Budget Committee. B.
Crowder seconded the motion. The motion passed 7 to 0.
B. Agenda Item 3 - Approval for Continuing to Hold Closed Sessions Prior to
the 7:30 P.M. Start of Regular Board Meetings Report R-95-11)
Motion: M. Davey moved that the Board approve continuing to hold
Closed Sessions prior to the start of the 7:30 P.M. Regular
Meeting. T. Henshaw seconded the motion. The motion
passed 7 to 0.
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Meeting 94-29 Page 4
C. Agenda Item 4 - Tentative Adoption of Proposed Relative Site Emphasis Plan
(Five-Year Capital Improvement for Development of District Preserves) and
Use and Management Plan Target Review Schedule for 1995-1996 (Report R-
9517)
R. Anderson reviewed the proposed 1995-1996 Relative Site Emphasis Plan by
preserve. It was recommended that next year's chart show anticipated carry-
over amounts for projects, as well as total project costs. B. Crowder
recommended that the Use and Management Committee review the document
prior to it being presented to the full Board next year.
B. Crowder expressed concern over the $70,000 amount for the Rancho San
Antonio shop building, noting that the project's costs had initially been
estimated at $30,000. R. Anderson stated a consultant had helped prepare this
year's estimate.
N. Hanko stated her concerns that the south ridge parking lot project at Monte
Bello Open Space Preserve had been moved to fiscal year 1997-1998 for
planning and 1998-1999 for development. She questioned why the project was
not scheduled for fiscal year 1995-1996. C. Britton noted staff is trying to
work out a land exchange with the adjoining owners and that the land
exchange is still in the discussion stage. N. Hanko and B. Crowder requested
that the planning on the south ridge parking lot at Monte Bello Open Space
Preserve be moved to fiscal year 1995-1996 and construction be moved to
fiscal year 1996-1997. There was Board consensus to move the south ridge
parking lot project forward. C. Britton responded staff will return with a
modified plan showing what effects the move would have on other projects.
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B. Crowder expressed her concerns that the Windy Hill Portola Road parking
lot and restroom project had been moved to fiscal year 1996-1997 for
development and requested the project be moved forward to fiscal year 1995-
1996. C. Britton explained a consultant would have to be brought in or
another project of equal importance would have to be dropped since, due to
limited staff time and funding, the project could not be done earlier without
consultant assistance or postponing other projects requiring staff time.
Motion: B. Crowder moved that the Board examine what it would take to
move the Windy Hill project a year earlier. W. de Wit
seconded the motion.
Discussion: N. Hanko voiced her belief that staff had tried to
schedule a realistic calendar on the projects and the Board
should accept staff's recommendations for this project. T.
Henshaw said she would not support the motion. G. Babbitt
said she supported staff's proposal.
Meeting 94-29 Page 5
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The motion failed on the following 2 to 5 vote:
Ayes: B. Crowder and W. de Wit.
Noes: T. Henshaw, P. Siemens, G. Babbitt, M. Davey, and N.
Hanko.
B. Crowder questioned the necessity of the demolition/sewage plant and
Edmonds Road parking lot project at Pulgas Ridge Open Space Preserve as
scheduled in fiscal year 1995-1996. C. Britton responded staff will review this
project's priority status. P. Siemens suggested investigating grant possibilities
for clean-up. S. Cochran said there is need for additional parking at this
preserve particularly during docent led wildflower hikes.
Motion: N. Hanko moved that the Board tentatively adopt the proposed
Relative Site Emphasis Plan as amended and Use and
Management Plan Target. Review Schedule. G. Babbitt
seconded the motion. The motion passed 7 to 0.
D. Agenda Item 5 - Tentative Adoption of Proposed Preliminary Action Plan for
the Implementation of the Basic Policy of the Midveninsula Regional Onen
Space District (Report R-95-18)
Motion: N. Hanko moved that the Board defer consideration of this item
to the February 8, 1995 meeting. G. Babbitt seconded the
motion. The motion passed 7 to 0.
E. Agenda Item 6 - Proposal to Charge Nominal Fee for Docent Training
(Report R-95-16)
C. Bruins gave a report on the docent program and the costs which are
incurred during training that include instruction and training materials.
Motion: N. Hanko moved that the Board approve the following fees for
docent training: $25 for spring training and up to $15 for fall
training. G. Babbitt seconded the motion. The motion passed 7
to 0.
VI. INFORMATIONAL REPORTS
C. Britton reported that 1) there will be a State of the District Address to staff on
Friday, January 27, 1995 at 2:00 P.M.; P. Siemens and M. Davey said they would
attend; 2) he received a letter from Willie Brown listing committee appointments; 3)
he attended a Bay Area Ridge Trail Council meeting, noting the group met with San
Francisco Mayor Frank Jordan to discuss the proposal to put the Ridge Trail through
the San Francisco watershed; 3) the San Mateo County Alternative Funding
Committee is considering a possible sales tax measure for parks, schools, and
libraries; 4) the District was awarded $317,500 from the Land Water and
Conservation Grant Fund for Saratoga Gap Open Space Preserve; and 4) the District
is considering applying for disaster relief from FEMA for storm damages.
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Meeting 94-29 Page 6
B. Crowder said she had participated in the recent volunteer project at Pulgas Ridge
Open Space Preserve.
P. Siemens reported that he had met with Mr. Loren McQueen.
W. de Wit reported that he, C. Britton, and M. Smith gave a presentation to the San
Carlos City Council.
M. Smith reported Rick Gazano of ADI, which makes hiking shoes, is interested in
using the District in its advertising and that the District would receive $1 from every
pair sold.
N. Hanko reported Channel 36 has been airing the District's 20th Anniversary "Room
to Breathe" public service announcement.
C. Bruins asked the Board to set the date for volunteer and docent recognition event;
May 21 was selected.
J. Fiddes reported M. Foster requested that a Board member to be a part of the
selection process for the new District auditors. M. Davey volunteered.
VIII. REVISED CLAIMS
B. Crowder asked if claim 7019 was for the fence construction at St. Joseph's Hill
Open Space Preserve and R. Anderson confirmed that it was. She asked if claim
7062 was for the restroom projects at Purisima Creek Redwoods and Windy Hill
Open Space Preserves which were approved by the Board. C. Britton replied that
they were.
Motion: B. Crowder moved that the Board approve Revised Claims 94-02. G.
Babbitt seconded the motion. The motion passed 7-0.
IX. ADJOURNMENT
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The meeting was adjourned at 10:12 P.M.
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Susan Dale
Recording Secretary
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