Loading...
HomeMy Public PortalAbout19940309 - Minutes - Board of Directors (BOD) Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 94-08 i REGULAR MEETING BOARD OF DIRECTORS March 9, 1994 MINUTES I. ROLL CALL President Ginny Babbitt called the meeting to order at 7:32 P.M. Members Present: Pete Siemens, Robert McKibbin, Ginny Babbitt, Nonette Hanko, Betsy Crowder, and Wim de Wit. Teena Henshaw arrived at 8:50 P.M. Personnel Present: Craig Britton, Jean Fiddes, Randy Anderson, John Escobar, Malcolm Smith, David Topley, Stanley Norton, and Emma Johnson. II. ORAL COMMUNICATIONS There were no oral communications. III. ADOPTION OF AGENDA G. Babbitt said the agenda was adopted by Board consensus. IV. ADOPTION OF CONSENT CALENDAR W. de Wit requested that Revised Claims 94-05 be removed from the consent calendar. B. Crowder requested that the response to the written communication from Scott Miller, 605 San Conrado Terrace, #3, Sunnyvale be removed from the consent calendar, and N. Hanko requested that the agenda item on the proposed follow-up actions and projects based on the Board's February 23 discussion of the January goals and Objectives Workshop be removed from the consent calendar. Motion: P. Siemens moved that the Board adopt the consent calendar including minutes of February 23, 1994 and the written communication response to Elly Hess, 2411 Graceland Avenue, San Carlos. R. McKibbin seconded the motion. The motion passed 6 to 0. V. WRITTEN COMMUNICATIONS B. Crowder suggested that the response to Mr. Miller make it clear that the trails in question are closed and are not designated trails. She noted her agreement with the suggestion that she and J. Escobar rewrite the third paragraph of the response. Motion: R. McKibbin moved that the Board accept the written communication response as discussed. P. Siemens seconded the motion. The motion passed 6 to 0. I 330 Disteel Circle - Las All, J�alifornia 9402 2 1404 * Phone: 41 i-69 90 9„ FAX: 415-631-0485 Board ol(hrector,:Pe to Stem ->bert tvlr Kibbin, Ie cria I IcnSha n,Ginny B,thbitt,None ko, Bela y Crowder,Wim de Wit Meeting 94-08 Page 2 VI. BOARD BUSINESS A. n f Britton as District en Manager A r v f Em l m A in mt L.Agreement n R- 4- 1�g ee e t (R�port 9 3 ) G. Babbitt reported that the Board has been looking for a new direction for the General Manager's position and after a lengthy recruiting process recognized that C. Britton is attuned to the District's past and has the foresight and willingness to work with the Board in the future. She said the job had been offered to him and the Board's approval of the employment agreement would appoint him as General Manager. Motion: B. Crowder moved that the Board approve the Employment Agreement appointing L. Craig Britton as the Districts General Manager. N. Hanko seconded the motion. The motion passed 6 to 0. B. Proposed Follow-Up Actions and Projects Based on Board's February 23 Discussion of the January Goals and Objectives Workshop (Report R-94-26) N. Hanko said she had questions on numbers 5 (patrol and maintenance activity) and 10 (natural resources protection and restoration) and asked about the involvement of the field staff in the discussions the Board will have on trail use conflicts and level of patrol and maintenance. She said she would like to have the field staff survey added to the wording after "Based on discussion..." in the Action section. She suggested that number 10 (natural resources protection and restoration) indicate that the Use and Management Committee is still involved with the resource management policy document. B. Crowder expressed concern over deadlines and numerous staff assignments. G. Babbitt noted that the recommended completion dates will be reviewed, and C. Britton said that staff will create a calendar showing the timelines for the assignments and projects which will help determine if the dates are feasible. P. Siemens suggested that Action Plan projects and activities be included in the calendar. R. McKibbin recommended that, since 3b (Review with the Board desired and planned improvements to study potential long-term or ultimate build-out of improvements) covers more than one year, it may need to be considered in the budget process by the Administration and Budget Committee. P. Siemens noted that it had been concluded at the previous meeting that Use and Management Committee would review the desired and planned improvements before being considered by the Board which could then charge the Administration and Budget Committee with the review. Motion: N. Hanko moved that the Board approve the recommended actions and projects as amended based on the Board's discussion of the January Goals and Objectives Workshop. R. McKibbin seconded the motion. The motion passed 6to0. C. Tentative Adoption of the 1994-1995 Action Plan for the Implementation of the Basic Policy of the Midpeninsula Regional QWn Space District (Revort R-94-22) C. Britton said that staff had incorporated the changes to the Action Plan discussed at the Board's January 26 meeting and the actions and projects resulting from the January 22 goals and objectives workshop. R. McKibbin noted that the Administration and Budget Meeting 94-08 Page 3 Committee has given staff direction regarding the antenna leases and recommended that the communication leases be considered in more detail by the Board at some future time. C. Britton said staff is evaluating all the antenna sites and that when the study is completed, the planning program will submit a report to the Board. Motion: B. Crowder moved that the Board tentatively adopt the 1994-1995 Action Plan for Implementation of the Basic Policy of the Midpeninsula Regional Open Space District. R. McKibbin seconded the motion. The motion passed 6 to 0. D. Presentation of the Budget for Fiscal Year 1994-1995 Budget (Report R-94-28) C. Britton reported that Controller M. Foster will give an analysis of the ten-year projection of income expendituresd at the March 23 meeting. He said four staff positions are proposed for the coming fiscal year, but only the planning technician position Po P Po g Y Y is being recommended for filling prior to July 1. He said that other major expenditures will be based on a conservative approach until the outcome of the state budget is known. He said that CALPAW'94 funds (Proposition 180) have not been included in the budget at this time. R. McKibbin, representing the Administration and Budget Committee, reported that the District has reduced the budget during the last two years by approximately $2 million and that the committee is recommending slight growth at this time. He said the committee is recommending 1) accepting the proposed budget with the realization that major expenditures would not occur until after the state budget and its impact on the District can be weighed; 2) charging the Administration and Budget Committee to research the use of a formal growth cap on total expenses and its components and return with a recommendation to the Board for future implementation; and 3) charging the Administration and Budget Committee with reviewing the feasibility of a two to five year flowing budget to supply the framework for the yearly budgetary process. C. Britton noted that the adoption of the 1994-1995 budget will be on the agenda for the Board's March 23 meeting. E. Authorization to Purchase Vehicles (Report R-94-29) J. Escobar said the District's five-year capital equipment schedule provides for two replacement patrol vehicles and one additional small dump truck in fiscal year 1994-1995 and that, if the District is to acquire the vehicles through California's General Services Administration purchase orders must be laced in earl March to be received in fiscal year P P Y Y 1994-1995. He said that if the Board decides to wait, the District would have to go to a local bid process which would increase the cost by $2,000 to $3,000 and that the construction crew, which would be using the equipment on a daily basis, would miss the construction season. D. Topley added that there would be a window of about 6 weeks between the ordering and the building of the vehicles when the order could be canceled. Motion: N. Hanko moved that the Board adopt Resolution 94-13, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing the Department of General Services Administration of the State of California to Purchase Certain Items for the Midpeninsula Regional Open Space District. R. McKibbin seconded the motion. The motion passed 6 to 0. Meeting 94-08 Page 4 Motion: N. Hanko moved that the Board direct the General Manager to execute a purchase contract with the State Department of General Services Administration for two full size patrol trucks and one small dump truck at a total cost of$54,000. P. Siemens seconded the motion. The motion passed 6 to 0. VII. INFORMATIONAL REPORTS B. Crowder introduced Phillip Cohen, the new director of Jasper Ridge Biological Reserve at Stanford University. N. Hanko reported that she and C. Britton would be meeting with the City of Palo Alto representatives on March 23 to discuss the Centennial Trail exchange of land between the District and the city. She said that a retirement party for Stanley Norton, the District's legal counsel, had been planned for March 11. C. Britton distributed the first of a regular newsletter on staff activities that will add more detail than oral informational reports. He said that D. Dolan was attending a meeting with the San Mateo County Special District Association on the question of joining LAFCO, and that staff may 1 have enough information following a meeting later in Santa Clara County to make a recommendation to the Board on special district representation on LAFCO. He said that the new Brown Act legislation will become effective on April 1 and that staff will give an extensive report on the new Brown Act procedures at the Board meeting on March 23. C. Britton reported that he and M. Smith attended a joint committee meeting on CALPAW'94 in Sacramento and that he and Audrey Rust met with Brian O'Neill of Golden Gate National Recreation Area regarding future management of the former Phleger property. He said the District would continue to manage a portion of it on a benign basis. C. Britton noted that he, R. Anderson, and P. Siemens met with Father St. Claire and Father Martin and the Town of Los Gatos City Manager and Parks Director to walk the Jones Trail and that a meeting is scheduled to discuss opening the trail again. He said that POST received 1200 acres from the Tyson family and 600 acres are adjacent to District property, adding that staff will ask the Board's approval to manage the property. T. Henshaw arrived at 8:50 P.M. W. de Wit reported that he had attended a meeting in Sacramento at which Phyllis Cangemi received a Pride in California award on behalf of Whole Access. He said he will be working with Sean Dixson to encourage support for CALPAW'94. R. Anderson reported that the Dog Task Force will meet on Wednesday, March 16 at 7 P.M. to report on its research and that a committee meeting will be scheduled for a later date. He said a resource management project is planned at Alpine Pond to burn some of the cattails. He reported that the field study session to review management actions and trail plans at El Corte de Madera Open Space Preserve was attended by approximately 50 persons. He said staff is planning another workshop after data is gathered for the use and management plan. J. Escobar reported that one bicycle accident occurred at Monte Bello Open Space Preserve in late February, and that two suspects were arrested at Rancho San Antonio Open Space Preserve for breaking into parked vehicles. Meeting 94-08 Page 5 B. Crowder reported that a program about the District will be presented for the residents of the Sequoias on March 29. VIII. REVISED CLAIMS W. de Wit asked about the claim for Konocti Unified School District. C. Britton said that amount was for an environmental planning project report that the students had done. Motion: P. Siemens moved that the Board approve Revised Claims 94-05. B. Crowder seconded the motion. The motion passed 7 to 0. ' IX. CLOSED SESSION C. Britton announced personnel matters would be discussed in Closed Session. The Board recessed to Closed Session at 9:05 P.M. X. ADJOURNMENT The meeting was adjourned at 9:45 P.M. Emma Johnson Recording Secretary I S For.)