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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Meeting 94-08
i
REGULAR MEETING
BOARD OF DIRECTORS
March 9, 1994
MINUTES
I. ROLL CALL
President Ginny Babbitt called the meeting to order at 7:32 P.M.
Members Present: Pete Siemens, Robert McKibbin, Ginny Babbitt, Nonette Hanko, Betsy
Crowder, and Wim de Wit. Teena Henshaw arrived at 8:50 P.M.
Personnel Present: Craig Britton, Jean Fiddes, Randy Anderson, John Escobar, Malcolm Smith,
David Topley, Stanley Norton, and Emma Johnson.
II. ORAL COMMUNICATIONS
There were no oral communications.
III. ADOPTION OF AGENDA
G. Babbitt said the agenda was adopted by Board consensus.
IV. ADOPTION OF CONSENT CALENDAR
W. de Wit requested that Revised Claims 94-05 be removed from the consent calendar. B.
Crowder requested that the response to the written communication from Scott Miller, 605 San
Conrado Terrace, #3, Sunnyvale be removed from the consent calendar, and N. Hanko requested
that the agenda item on the proposed follow-up actions and projects based on the Board's
February 23 discussion of the January goals and Objectives Workshop be removed from the
consent calendar.
Motion: P. Siemens moved that the Board adopt the consent calendar including minutes of
February 23, 1994 and the written communication response to Elly Hess, 2411
Graceland Avenue, San Carlos. R. McKibbin seconded the motion. The motion
passed 6 to 0.
V. WRITTEN COMMUNICATIONS
B. Crowder suggested that the response to Mr. Miller make it clear that the trails in question are
closed and are not designated trails. She noted her agreement with the suggestion that she and J.
Escobar rewrite the third paragraph of the response.
Motion: R. McKibbin moved that the Board accept the written communication response as
discussed. P. Siemens seconded the motion. The motion passed 6 to 0.
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Meeting 94-08 Page 2
VI. BOARD BUSINESS
A. n f Britton as District en Manager A r v f Em l m
A in mt L.Agreement n R- 4- 1�g ee e t (R�port 9 3 )
G. Babbitt reported that the Board has been looking for a new direction for the General
Manager's position and after a lengthy recruiting process recognized that C. Britton is
attuned to the District's past and has the foresight and willingness to work with the Board
in the future. She said the job had been offered to him and the Board's approval of the
employment agreement would appoint him as General Manager.
Motion: B. Crowder moved that the Board approve the Employment Agreement
appointing L. Craig Britton as the Districts General Manager. N. Hanko
seconded the motion. The motion passed 6 to 0.
B. Proposed Follow-Up Actions and Projects Based on Board's February 23 Discussion of the
January Goals and Objectives Workshop (Report R-94-26)
N. Hanko said she had questions on numbers 5 (patrol and maintenance activity) and 10
(natural resources protection and restoration) and asked about the involvement of the field
staff in the discussions the Board will have on trail use conflicts and level of patrol and
maintenance. She said she would like to have the field staff survey added to the wording
after "Based on discussion..." in the Action section. She suggested that number 10 (natural
resources protection and restoration) indicate that the Use and Management Committee is
still involved with the resource management policy document.
B. Crowder expressed concern over deadlines and numerous staff assignments. G. Babbitt
noted that the recommended completion dates will be reviewed, and C. Britton said that
staff will create a calendar showing the timelines for the assignments and projects which
will help determine if the dates are feasible. P. Siemens suggested that Action Plan
projects and activities be included in the calendar.
R. McKibbin recommended that, since 3b (Review with the Board desired and planned
improvements to study potential long-term or ultimate build-out of improvements) covers
more than one year, it may need to be considered in the budget process by the
Administration and Budget Committee. P. Siemens noted that it had been concluded at the
previous meeting that Use and Management Committee would review the desired and
planned improvements before being considered by the Board which could then charge the
Administration and Budget Committee with the review.
Motion: N. Hanko moved that the Board approve the recommended actions and
projects as amended based on the Board's discussion of the January Goals and
Objectives Workshop. R. McKibbin seconded the motion. The motion passed
6to0.
C. Tentative Adoption of the 1994-1995 Action Plan for the Implementation of the Basic
Policy of the Midpeninsula Regional QWn Space District (Revort R-94-22)
C. Britton said that staff had incorporated the changes to the Action Plan discussed at the
Board's January 26 meeting and the actions and projects resulting from the January 22
goals and objectives workshop. R. McKibbin noted that the Administration and Budget
Meeting 94-08 Page 3
Committee has given staff direction regarding the antenna leases and recommended that the
communication leases be considered in more detail by the Board at some future time. C.
Britton said staff is evaluating all the antenna sites and that when the study is completed,
the planning program will submit a report to the Board.
Motion: B. Crowder moved that the Board tentatively adopt the 1994-1995 Action Plan
for Implementation of the Basic Policy of the Midpeninsula Regional Open
Space District. R. McKibbin seconded the motion. The motion passed 6 to 0.
D. Presentation of the Budget for Fiscal Year 1994-1995 Budget (Report R-94-28)
C. Britton reported that Controller M. Foster will give an analysis of the ten-year
projection of income expendituresd at the March 23 meeting. He said four staff
positions are proposed for the coming fiscal year, but only the planning technician position
Po P Po g Y Y
is being recommended for filling prior to July 1. He said that other major expenditures
will be based on a conservative approach until the outcome of the state budget is known.
He said that CALPAW'94 funds (Proposition 180) have not been included in the budget at
this time.
R. McKibbin, representing the Administration and Budget Committee, reported that the
District has reduced the budget during the last two years by approximately $2 million and
that the committee is recommending slight growth at this time. He said the committee is
recommending 1) accepting the proposed budget with the realization that major expenditures
would not occur until after the state budget and its impact on the District can be weighed;
2) charging the Administration and Budget Committee to research the use of a formal
growth cap on total expenses and its components and return with a recommendation to the
Board for future implementation; and 3) charging the Administration and Budget Committee
with reviewing the feasibility of a two to five year flowing budget to supply the framework
for the yearly budgetary process.
C. Britton noted that the adoption of the 1994-1995 budget will be on the agenda for the
Board's March 23 meeting.
E. Authorization to Purchase Vehicles (Report R-94-29)
J. Escobar said the District's five-year capital equipment schedule provides for two
replacement patrol vehicles and one additional small dump truck in fiscal year 1994-1995
and that, if the District is to acquire the vehicles through California's General Services
Administration purchase orders must be laced in earl March to be received in fiscal year
P P Y Y
1994-1995. He said that if the Board decides to wait, the District would have to go to a
local bid process which would increase the cost by $2,000 to $3,000 and that the
construction crew, which would be using the equipment on a daily basis, would miss the
construction season. D. Topley added that there would be a window of about 6 weeks
between the ordering and the building of the vehicles when the order could be canceled.
Motion: N. Hanko moved that the Board adopt Resolution 94-13, a Resolution of the
Board of Directors of the Midpeninsula Regional Open Space District
Authorizing the Department of General Services Administration of the State of
California to Purchase Certain Items for the Midpeninsula Regional Open
Space District. R. McKibbin seconded the motion. The motion passed 6 to 0.
Meeting 94-08 Page 4
Motion: N. Hanko moved that the Board direct the General Manager to execute a
purchase contract with the State Department of General Services
Administration for two full size patrol trucks and one small dump truck at a
total cost of$54,000. P. Siemens seconded the motion. The motion passed 6
to 0.
VII. INFORMATIONAL REPORTS
B. Crowder introduced Phillip Cohen, the new director of Jasper Ridge Biological Reserve at
Stanford University.
N. Hanko reported that she and C. Britton would be meeting with the City of Palo Alto
representatives on March 23 to discuss the Centennial Trail exchange of land between the District
and the city. She said that a retirement party for Stanley Norton, the District's legal counsel, had
been planned for March 11.
C. Britton distributed the first of a regular newsletter on staff activities that will add more detail
than oral informational reports. He said that D. Dolan was attending a meeting with the San
Mateo County Special District Association on the question of joining LAFCO, and that staff may
1 have enough information following a meeting later in Santa Clara County to make a
recommendation to the Board on special district representation on LAFCO. He said that the new
Brown Act legislation will become effective on April 1 and that staff will give an extensive report
on the new Brown Act procedures at the Board meeting on March 23. C. Britton reported that
he and M. Smith attended a joint committee meeting on CALPAW'94 in Sacramento and that he
and Audrey Rust met with Brian O'Neill of Golden Gate National Recreation Area regarding
future management of the former Phleger property. He said the District would continue to
manage a portion of it on a benign basis. C. Britton noted that he, R. Anderson, and P. Siemens
met with Father St. Claire and Father Martin and the Town of Los Gatos City Manager and
Parks Director to walk the Jones Trail and that a meeting is scheduled to discuss opening the trail
again. He said that POST received 1200 acres from the Tyson family and 600 acres are adjacent
to District property, adding that staff will ask the Board's approval to manage the property.
T. Henshaw arrived at 8:50 P.M.
W. de Wit reported that he had attended a meeting in Sacramento at which Phyllis Cangemi
received a Pride in California award on behalf of Whole Access. He said he will be working
with Sean Dixson to encourage support for CALPAW'94.
R. Anderson reported that the Dog Task Force will meet on Wednesday, March 16 at 7 P.M. to
report on its research and that a committee meeting will be scheduled for a later date. He said a
resource management project is planned at Alpine Pond to burn some of the cattails. He reported
that the field study session to review management actions and trail plans at El Corte de Madera
Open Space Preserve was attended by approximately 50 persons. He said staff is planning
another workshop after data is gathered for the use and management plan.
J. Escobar reported that one bicycle accident occurred at Monte Bello Open Space Preserve in
late February, and that two suspects were arrested at Rancho San Antonio Open Space Preserve
for breaking into parked vehicles.
Meeting 94-08 Page 5
B. Crowder reported that a program about the District will be presented for the residents of the
Sequoias on March 29.
VIII. REVISED CLAIMS
W. de Wit asked about the claim for Konocti Unified School District. C. Britton said that
amount was for an environmental planning project report that the students had done.
Motion: P. Siemens moved that the Board approve Revised Claims 94-05. B. Crowder
seconded the motion. The motion passed 7 to 0.
' IX. CLOSED SESSION
C. Britton announced personnel matters would be discussed in Closed Session. The Board
recessed to Closed Session at 9:05 P.M.
X. ADJOURNMENT
The meeting was adjourned at 9:45 P.M.
Emma Johnson
Recording Secretary
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