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HomeMy Public PortalAbout06/04/85 CCMORDER CHECKS - JUNE 4, 1985 257 3855 Hennepin Co. Agricultural Society 3856 Minnesota Assn. of Small Cities 3857 The League of Minnesota Cities 3858 Physicians Health Plan of Minnesota 3859 Delta Dental 3860 Pitney Bowes 3861 JoEllen Hurr 3862 Al's Office Equipment 3863 CDP 3864 Greater N.W. Office of REal Estate 3865 Babcock, Langbein & Co. 3866 LeFevere, Lefler, Kennedy, O'Brien 3867 Crow River News 3868 Bruce Liesch Assoc. Inc. 3869 Frederick -Sherry Office Supply Co. 3870 Fortin Hardware 3871 Northwestern Bell 3872 A. T. & T. Information Systems 3873 Prolawns on the Lake 3874 MedCenters Health Plan 3875 Mike Sankey 3876 North Memorial Medical Center 3877 Aspen Systems Corporation 3878 Wahl & Wahl 3879 Everything for the Office, Inc. 3880 Genuine Parts Co. 3881 Don Streicher Guns 3882 Village Auto Body 3883 Emergency Service Systems, Inc. 3884 -Amoco Oil Co. Credit Card Ctr.• 3885 Precision Graphics 3886 Mr. Print 3887 The Photo Factory 3888 Wayzata Ins. Agency 3889 City of Wayzata 3890 Uniforms Unlimited 3891 Sheriff's Dept., Co. of Henn. 3892 Metro Waste Control 3893 Metro West Inspection Services, Inc. 3894 All Steel Products Co. 3895 North Star Waterworks 3896 Mike McPhillips 3897 Warning Lites of MN, Inc. 3898 Minn Comm 3899 Water Products Co. 3900 3901 3902 3903 3904 3905 3906 3907 3908 3909 3910 3911 Assess. & Drawz N.S.P. Wright -Hennepin Cooperative Elec. Assn. Long Lake Ford Tractor Reynolds Welding Supply Co. Satellite Ind. Inc. First Bank St. Paul American National Bank State Treasurer Metropolitan Waste Control Commission Lee Nistler Elk River Ford L & G Rehbein, Inc. $ 25.00 c c,d 331.15 195.00 1,637.60 341.05 41.25 71.15 11.25 4,895.00 1,158.33 2,600.00 11,450.34 226.99 1,024.50 125.00 53.03 290.94 80.02 130.00 247.30 62.01 16.00 42.50 39.25 123.03 17.84 139.85 284.50 2,983.73 33.00 44.00 28.00 48.48 1,132.05 92.25 128.90 174.50 1,262.25 3,372.49 5,359.16 110.59 1,296.00 156.00 25.75 3,344.40 984.55 719.61 245.53 31.50 273.21 25.00 11,767.50 30.00 5,906.22 220.00 11,083.29 159,645.30 258 ORDER CHECKS JUNE 4, 1985 (CONT'D) 3912 Ehlers & Assoc., Inc. 3913 Commissioner of Transportation 3914 First Trust St. Paul 3915 STS Consultants 3916 P.E.R.A. 3917 Social Security Retirement Division 3918 Hennepin Co. General Accounting Div. PAYROLL CHECKS JUNE 4, 1985 8322 Thomas Anderson 8323 Anne Heideman 8324 Robert Mitchell 8325 William Reiser 8326 Wilfred Scherer 8327 Robert Anderson 8328 Jill Hodapp 8329 Mark Moran 8330 Michael Rouillard 8331 Michael Sankey 8332 James Dillman 8333 Robert Dressel 8334 Francis Pumarlo 8335 Karen Dahlberg 8336 JoEllen Hurr 8337 Donna Roehl 8338 ra 3awtatlia _ 8339 Sandra Larson 8340 Janice Petersen 8341 Law Enforcement Labor Services 8342 Western Life Ins. Co. 8343 Farmers St. Bank of Hamel 8344 Commissioner of Taxation 8345 P.E.R.A. 8346 Social Sec. Retirement Division 14,910.25 20,405.00 400.00 143.30 1,061.28 470.57 1,674.00 $274,826.39 $ 150.00 100.00 100.00 100.00 100.00 866.28 702.70 963.39 894.33 1,172.43 893.37 707.98 568.61 438.84 833.87 775.89 434.70 125.38 47.44 68.00 85.31 1,591.00 942.00 785.39 470.57 $13,917.48 The Council of the City of Medina met in regular session on Tuesday, June 4, 1985 at ) 59 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Robert Mitchell, Anne Heideman, William Resier; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Police Chief, Michael Sankey; Public Works Dir- ector, James Dillman; Attorney, Richard Schieffer; Engineer, Glenn Cook; Building Inspector, Loren Kohnen 1. ADDITIONAL AGENDA ITEMS Moved by Scherer, seconded by Reiser to discuss the following additional items: David Schmit, Employment Independence Beach Tax Forfeit Lots, Sale to Abutting Property Owners Executive Session regarding Police Officer, Rouillard 2. MINUTES OF MAY 21, 1985 Moved by Scherer, seconded by Reiser to accept minutes of May 21, 1985, as presented. Motion declared carried 3. PUBLIC WORKS DEPARTMENT Minnegasco Moved by Reiser, seconded by Scherer to adopt REsolution 85-50, allowing Minnegasco to bury gas lines on Tamarack Dr., south of Co. Rd. 24. Motion declared carried Road Fabric Bids Donna Roehl reported that the following bids were received at 10:00 A.M., June 4, 1985, for Supac 8NP, road fabric: Geotextile Systems Inc., $.955 per sq. yd, plus $.02 per sq. yd, for delivery; Water Products Co. for Exxon GTF 2250, $.88, delivered. Jim Dillman stated that the product bid by Water Products was not an equivalent to the Supac Np8 that had been listed in the specifications. Moved by Scherer, seconded by Mitchell to award the road fabric bid for Supac 8NP'to Geotex- textiles at $.955 per sq. yd., plus $.02 per sq. yd. for delivery. Motion declared carried David Schmit, Summer Employment Jim Dillman explained that he would like to hire David Schmit as a summer employee through the Twin City Tree Trust program, but because funds have not been appropriated by the Legis- lature wages would need to be paid from the General Fund. He stated that there is money budgeted in the Park and Recreation budget for wages. Donna Roehl reported that it may take some time before funds are appropriated because the bill for employment programs will be handled during the special session of the legislature. Moved by Scherer, seconded by Heideman to hire David Schmit at $5.00 per hour with wages to be taken from the Park and Recreation Salary Budget. Motion declared carried 4. EHLERS AND ASSOCIATES Richard Schieffer explained that he had reviewed previous Council there would be no reason why the city could not pay an additional added work that they had done on the Tax Increment Study. Moved by Heideman, seconded by reiser to increase the contract of Tax Increment Studies to $4000. Motion declared carried minutes and believed that $700 to Ehlers for the Ehlers and associates for 5. 1984 AUDIT Moved by Reiser, seconded by Scherer to accept the1984 Audit as prepared by Mark Babcock and Associates. Motion declared carried 6. WARREN JOHNSON, 1222 WELCOME DR., CHIMNEY Warren Johnson reported that he had a chimney fire during the winter, it had been inspected by his Insurance Co. and a cracked flue had been discovered. The Insurance Co. then contacted Building Inspector, Loren Kohnen who said the chimney needed to be rebuilt. The Insurance Co. 11 O then informed him that they would not pay the price to replace the chimney, which was 44 estimated to be $10,000. He presented two proposals 'from Jack Pixley, Chimney Sweep, to repair the existing chimney for less than $1800, which Mr. Pixley said would meet codes. Loren Kohnen stated that the chimney did not meet code as it must be 2 inches from all construction and also that he would not sign any approval for a repair. Mr. Johnson stated that Mr. Kohnen was trying to enforce a new code on an old chimney. Thomas Anderson stated that the present code needs to be enforced. Mr. Kohnen stated that the chimney was built for a fireplace and not for a wood -burning stove. He also reported that there is a wood-buring'stove in the garage that does not meet building codes and also has flammable materials stored near it. Robert Mitchell stated that a separate flue should be installed for the stove inside the house. M.r JOhnson stated that Mr. Pixley had stated that his type of repairing is done in other cities and that it will meet code. Richard Schieffer stated that there is a process for appealing a decision made by a build- ing inspector, to a City Council. He stated that he'would review the State Building Code and draft a letter to Mr. JOhnson informing him of the appeal process. 7. WILLOW DR., SOUTH, PUBLIC HEARING, 8:00 P.M. Glenn Cook reviewed his report regarding construction of Willow Dr. south of Hwy. 55, to a 9 ton, 24 ft. wide, bituminous surfaced street. He stated that the estimated cost of the project is $230,500 and that properties abutting the street should be assessed at $47.00 per foot. Neil McMillin, representative of Wright Hennepin Electric stated that their company is pleased to see the improvement, as they have had some concern regarding road conditions since the construction of the Hwy. 55 water main and also because of the heavy use on Willow Dr. by the sawmill operator. Albert Yngve, property owner of the Medina Park Properties, presented a letter expressing concerns about the construction of the street in its, present location and suggested that it be moved to the west so that both sides of the street would have developable property. Thomas Anderson agreed with the proposal and stated that the Council may want to delay the project due to the amount of bonding that has been done by the city during the past year. He asked if the road should be completed to the railroad tracks or the Reed Bales sawmill property. Mr. Yngve stated that he had no objection to that plan. Mr. McMillin stated that they would also support suci a project. Loren Kohnen stated that Mr. BAles had discussed the installation of a septic system and well, on his property. Moved by Scherer, seconded by Heideman to close the Public Hearing. Motion declared carried Public Hearing was closed at 8:15 P.M. Donna Roehl suggested assessing the railroad property and reported that they had been sent a notice of Public Hearing. Mayor Anderson stated that he would like to have the road completed to the Bales driveway and suggested that it be added as an alternate to the project. Robert Mitchell stated that an additional $50,000 to $75,000 for construction south of Hwy. 55, should be acceptable. Moved by Heideman, seconded by Mitchell to adopt Resolution 85-51, ordering Plans and Specifications for construction of Willow Dr. south Of Hwy. 55, to a point south of the Soo Line Railroad tracks, with an alternate proposal for completion to the Reed Bales Driveway. Motion declared carried 8. PLANNING AND ZONING DEPARTMENT Ronald and Roberta Hoseth, Subdivision JoEllen Hurr reviewed memo regarding the application of the Hoseth's to subdivide 49 acres east of Tamarack dr. and north of the Orono City limits. She stated that the lots meet septic requirements; that a park dedication fee would be collected on one lot that is under 10 acres in size; that right-of-way on Tamarack Dr. should be required and that a 60 ft. easement,for a private road to serve Lots 1,2, and 3, should be provided. Moved by Reiser, seconded by Scherer to grant preliminary plat approval to Ronald and V 1 Roberta Hoseth and Conley and Marney Brooks to subdivide 49 acres on Tamarack Dr. according to plans submitted. Motion declared carried Hamel Sewer Facility JoEllen Hurr reported that she had toured the new Hamel sewer facility. She presented photos and stated that the project would be completed by the end of July. Woodlake Landfill JoEllen Hurr reported that Browning -Ferris Industries had Technology, Inc.) of Madison, Wisconsin, to prepare plans tem needed at the landfill. She explained that she and Bruce Liesch would continue to reports tht are required by the city. hired RMT (Residuals Management for the leachate collection sys- monitor the work and progress 9. TAMARACK DR., SOUTH, PUBLIC HEARING, 8:30 P.M. Glenn Cook presented report regarding construction of Tamarack Dr. to a 22 ft. wide, 7 ton road, south of Co. Rd. 24, to the Orono city limits. He stated that base work, including placement of fabric, would be completed by the city in 1985 with bituminous surfacing to be completed in 1986 at an estimate of $232,275. He also explained that Council had dis- cussed the possibility of constructing a horse path along one side of the street. He recommended the following assessment policy: 50% to adjacent properties; 25% to properties that access onto Tamarack Dr. and 25% to the city in the form of base work. He stated that the 50% assessment would be divided one-half toward unit charges and one-half toward front footage charges. Pat Klise, 1745 Tamarack Dr., asked if this type of planning is a master road plan for the city. Thomas Anderson stated that the city is trying to pave roads with heavy traffic. Mr. Cook listed the Hunter Dr., south, project as an example and also the plan to upgrade Hunter Dr. north and Willow Dr. He stated that a traffic count of 300 vehicles per day loses gravel and that it costs about $10,000 per year to maintain that gravel. He reported that complete construction would cost approximately $438,000, versus $232,275 if done according to this plan. Garth Fisher, 1512 Tamarack Dr., asked why the Leeds property was not included and how the city arrived at the assessment formula. Mayor Anderson explained that properties that don't abut Tamarack beneft because they use the road indirectly and properties on side streets are being charged a lesser amount because they will be paying the entire cost of upgrading their roads sometime in the future. Randy Harju, 1605 Tamarack Dr., stated that he would then be assessed for two streets, as he lives on the corner of Deer Hill Rd. and Tamarack Dr. Robert Mitchell stated that the city could assess properties for road repairs and that Medina is beginning to do something similar to what other cities are doing, that is, charging those who live off-street as well as on -street, so that at some time everyone would be charged for a thru street. Mr. Harju asked how deep the soft spots would need to be dug. Mr. Cook stated that the top 3 feet of the road would need to be kept dry. Kathy Stoinski, 1252 Deer Hill Rd., asked what the speed limit would be if road were improved and for how many years the project would be assessed. Thomas Anderson stated that the speed limit would remain the same as it is at present and that the project would be assessed over a 10 year period unless someone wanted to prepay the entire amount. Phil Zietlow, 875 Co. Rd. 24, asked what it cost the city to maintain the road in 1984 and whether or not any money would be saved by blacktopping. 2 2Vilfred Scherer stated that the red rock disappears in the ditches, due to traffic. Mr. Zietlow stated that there is still a fair amount of road break-up. Mr. Scherer stated that it had not broken up where the fabric was placed. Mr. Zietlow stated that Meadowwoods Tr. has access to Co. Rd. 24 and Tamarack Dr., south, why should those properties be assessed for the improvement. Mr. Cook stated that everyone should eventually have to pay for a major road. 111 Earle Anderson, 1325 Tamarack Dr., asked what the tonnage of the road would be. Mr. Cook stated that it was planned to be a 7 ton ro6.d. Mr. Anderson asked if that was sufficient for a road of that magnitude. Mr. Cook stated that the purpose of a 7 ton road is to discourage large trucks from using it. Mr. Anderson asked who would maintain the road after it was completed. Mr. Scherer stated that the city would be responsible for maintenance. Thomas Anderson stated that the city would consider it to be a 20 year road. Jim Johnston, representing the S.J. Groves Co. presented a letter objecting to properties in Meadowwoods Farm being assessed as they had paid for Meadowwoods Tr. and Cherokee Dr. plus the fact that no one in Meadowwoods was allowed to have a driveway onto TAmarack Dr. and that Meadowwoods Tr. is now being used as a means to get to Co. Rd. 24. Robert Mitchell stated that the city is trying to assess blocks for major roadways. Max VonBluecher, 1425 Tamarack Dr.,asked why only those living on Tamarack Dr. has to pay when other use the road; also the speed and the number of cars using the road will increase when the road is blacktopped. Thomas Anderosn stated increased speed was unfounded after Hunter Dr. was blacktopped. Mrs. Von Bluecher, 1425 Tamarack Dr., asked if Hunter Dr. was not a connecting street and if so,why would Tamarack Dr. also need to be blacktopped. Mr. Scherer explained that traffic has increased on Tamarack Dr. Mr. VonBluecher stated that they want to live in the country and the Council is inviting everyone to use their roads. Mayor Anderson explained that everyone uses roads for which others have paid. Pat Klise stated that he was concerned about speeding. Mayor Anderson stated that 40 mph would continue to oe the speed limit. Randy Harju stated that some cars are travelling 50 nph. Mayor Anderson stated that the city may not be doing a good enough job of enforcing the speed limit. Police Chief Sankey stated that the speed of the cars is not fast enough to write a citation. Mayor Anderson stated that he would be willing to look into the possibility of having the speed limit reduced. He asked how many attending had horses and the Council had discussed contruction of a horse trail along the street. 9 residents attending respon d as having horses. Mr. Cook explained that a 6 shoulder could be constructed on the west side of the road from the amrsh to the south line, but to construct through the marsh would be very expensive. Earle Anderson asked how the $4.00 per front foot asbessment was gotten. Mr. Cook explained that 25% of the cost had been divided by the number of front feet. Phil Zietlow asked where the horses would ride when they reached the marsh. Mr. Cook stated that it would cost another $10,000 to lay fabric and finish a trail through the marsh. Mr. Zietlow asked if motorized bikes could use the trail. Mr. Cook stated that if the trail were attached to the road it could not be used by motor bikes. Terry Kingston, 1950 Meadowwoods Tr., stated that properties on Tamarack Dr. should have been assessed for streets in Meadowwoods Farm because they use the streets as a means to get to Co. Rd. 24. Thomas Anderson stated that with the completion of Tamarack Dr. Meadowwoods Farm may have much less traffic. Leslie Brooks, 1755 Tamarack Dr., asked if the fabric could be installed and the roads not paved, because most residents do not seem to want a paved road. Thomas Anderson explained that the red rock is being lost because of increased traffic. Emil Jubert, 1182 Hwy. 55,asked why black magic could not be used. Mr. Scherer expllained that the city may not be able to use black magic for much longer. r Randy Harju asked if sewer and water was going to be put in during the next few years. Thomas Anderson stated that nothing is being planned for a long time, if ever. Jim Johnston asked what method was used for the assessment policy. Thomas Anderson stated that the city pays for non local use; those off street pay a portion as they use as a thru street and those adjoining pay a larger portion as they receive the greatest benefit. Mr. Johnston asked if this would be an ongoing policy. Mayor Anderson stated that it would be the policy and that roads with the highest traffic counts were being improved first. Mr. Fisher stated that dust is causing pollution and that it is time to pave. Moved by Reiser, seconded by Scherer to close the Public Hearing. Motion declared carried Public Hearing closed at 9:45 P.M. Moved by Scherer, seconded by Heideman to authorize the Engineer and Public Works Department to begin the first phase of the project by spending approximately $93,000 for materials. Motion declared carried Richard Schieffer stated that he would prepare information for the Council regarding including the Leeds property and any other action necessary regarding the motion made to begin the work. 10. PLANNING AND ZONING DEPARTMENT,(CONTINUED) John Day, Subdivision and Conditional Use Permit JoEllen Hurr reviewed memo regarding Mr. Day's application to combine Lots 1,2,3,and i of Lot 4, Block 1, Medina Industrial Addition. he explained that he would then subdivide into 8 lots and one Outlot or common area; that the site plan for the building meets parking, hardcover and landscape requirements; that there would be no outside storage; that the exterior of the building would meet the proposed perfoL.mance standards and that lighting at the rear of the building was being provided for security at the request of the Chief of Police. Thomas Anderson asked how they intended to enforce the outside storage requirement. Mr. Day stated that there would be covenants for the building. Robert Mitchell explained that lighting should not be broadcast to the sides. Moved by Reiser, seconded by Heideman to approve the preliminary plat of John Day according to plans submitted with the following conditions: Square footage allocated to each lot according to the following formula: Lot 1---2587; Lot 2---2547; Lot 3---2547; Lot 4---2357; Lot 5---2357; Lot 6---2167; Lot 7---2167; Lot 8---2226; Outlot---41,311. No unit may exceed the need for three parking spaces Covenants for maintenance of Outlot to be approved by the City No exterior storage, including trash containers Conditional Use Permit required for building. Motion declared carried 264[ Conditional Use Permit JoEllen Hurr listed consditions that should be included in a permit for the building. Moved by Mitchell, seconded by Reiser to authorize preparation of a resolution approving a Conditional Use Permit for John Day to construct a building on Lots 1-8, plus Outlot, Medina 2nd Industrial Addition with the following conditions: Exterior finish as submitted Lighting as submitted with the addition that light fixtures shall not be the type that broadcast light. Signs as submitted Blacktop and parking as submitted Landcape plan as submitted Roof -top equipment screened, as submitted Individual tenants or woenrs shall seek Administrative Conditional Use Permits. Motion declared carried Setback Variance JoEllen Hurr stated that building setbacks being requested are similar to others in the area, that is, 30 ft. front yard and 15 ft. side and rear. Moved by Heideman, seconded by Scherer to grant setback variances to John Day for construction of building on Lots 1-8, that is, 20 ft. front and 15 ft. side and rear. Motion declared carried Moved by Heideman, seconded by Mitchell to amend the subdivision approval to include a condition that the south 29 ft. of Lot 4, Block 1, Medina Industrial 2nd Addition be combined with Lot 5, Block 1. Motion declared carried Thomas Anderson suggested tht the possibility of adding Mr. Day's project to the Tax Increment district be explored some time in the Future. Independence Beach Tax Forfeit Lots Moved by Heideman, seconded by Mitchell to adopt Resolution 85-52, regarding sale of tax forfeit lots to abutting property owners at Lake Independence and to ask staff to present a list of such properties to Council for consideration. Motion declared carried 11. COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Moved by Scherer, seconded by Heideman to adopt Resolution 85-53, creating a project in Year X CDBG funding for street overlaying in the Independence Beach area. Motion declared carried Donna Roehl reported that Year X funds need to be spent by December 31st and because of the amount of money allocated for the Indpendetce Beach project proper procedures would need to be met. Moved by Reiser, seconded by Scherer to authorize Jim Dillman to prepare a plan for the expenditure of Year X and Year XI CDBG funds for the Independence Beach street project. Motion declared carried 12. WEST HENNEPIN HUMAN SERVICES Moved by Scherer, seconded by Mitchell to appoint Kathy Andrews as Medina's represent- ative on the West Hennepin Human Services Board. Motion declared carried 13. LIQUOR ESTABLISHMENT INSURANCE Donna Roehl reported that liquor establishments were having difficulty securing Dram Shop insurance and consequently liquor license applications would not be considered until June 18th. Council also discussed whether or not the cities ordinance should require proof of Dram Shop Insurance for lthose establishments selling non -intoxicating liquor. Moved by Heideman, seconded by Scherer to table action on liquor license applications until June 1 h and request the city attorney to provide information regarding insurance for i -sale1� oxicating liquor establishments. Motion declared carried 14. CITY INSURANCE ) V 5 Donna Roehl reported that she had not received a reply regarding Umbrella Insurance 44 coverage although three agents, including the League of Cities, were seeking quotes. 15. COPY MACHINE Donna Roehl reported that the city staff had tested various makes of copy machines and had decided that the city should purchase a Panasonic at a cost of $4895. She suggested keeping the older machine because the trade-in value was only $200 and could be put to better use. She also stated that there were funds available in the budget to pay for the copier. Moved by Heideman, seconded by Reiser to purchase a Panasonic Copy Machine for $4895 and to discontinue the maintenance contract with Royal Business Machines for the existing copier. Motion declared carried 16. CITY CLERK'S INSTITUTE Donna Roehl reported that she had received a $50 scholarship to attend Year II of the Municipal Clerk's Certification Institute in July. Moved by Heideman, seconded by Scherer to authorize Donna Roehl to attend the Clerk's Institue, July 22-26 at a cost of $185.00. Motion declared carried 17. SUMMER EMPLOYMENT Sylvia Rudolph asked why Troy Starczinski had been hired for the summer when in the newspaper had said applications would be taken until June 5th. Jim Dillman stated that wages prior to JUne 5th would be taken from the Park Donna Roehl stated that there were two programs, Summer Youth Employment and Development Block Grant Funding for employment. the Want Ad salary budget. Community 18. CITY DITCHES Moved by Reiser, seconded by Mitchell to discuss a ditch cleaning program at the June 18th meeting. Motion declared carried EXECUTIVE SESSION, 11:05 P.M. Present, Mayor Anderson; Councilmembers, Scherer, Reiser, Mitchell, Heideman; Chief, Sankey; Attorney, Schieffer; Clerk -Treasurer, Roehl Police Council received information from Police Chief Michael Sankey regarding an employment situation concerning Police Officer Rouillard. Moved by Scherer, seconded by Heideman to adjourn. Motion declared carried Meeting adjourned at 11:25 P.M. GEC y�J GCe Clerk -Treasurer June 4, 1985