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HomeMy Public PortalAbout19940427 - Minutes - Board of Directors (BOD) , Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 94-12 REGULAR MEETING BOARD OF DIRECTORS April 27, 1994 MINUTES I. C ROLL ALL O President Ginny Babbitt called the meeting to order at 5:40 P.M. Members Present: Pete Siemens, Ginny Babbitt, Nonette Hanko, Betsy Crowder, and Wim de Wit. Member Absent: Robert McKibbin. Personnel Present: L. Craig Britton and Jean Fiddes. H. CLOSED SESSION The Board recessed to closed session at 5:42 P.M. to discuss a public employee appointment item for the position of legal counsel (Government Code Section 54957). T. Henshaw arrived at 6:30 P.M. The Board reconvened for the public portion of the meeting at 7:29 P.M. President G. Babbitt announced that the Board had met in closed session to conduct final candidate interviews for the position of legal counsel and that the six Board members present had voted unanimously to offer the position to Susan Schectman. Additional Personnel Present: Randy Anderson, John Escobar, Del Woods, Mary Gundert, Carleen Bruins, Patty Quillin, and Emma Johnson. III. ORAL COMMUNICATIONS There were no oral communications. IV. ADOPTION OF AGENDA Motion: B. Crowder moved that the Board adopt the agenda. N. Hanko seconded the motion. The motion passed 6 to 0. V. ADOPTION OF CONSENT CALENDAR P. Siemens requested that the response to the written communication from Robert Zatkin of Woodside be removed from the consent calendar. Motion: B. Crowder moved that the Board adopt the consent calendar including approval of minutes of March 23, 1994; and Revised Claims 94-08. P. Siemens seconded the motion. The motion passed 6 to 0. 330 ©istel Circle - Los Altos, C ,rnia 94022 1404 Phone: 41 5 691-1 2C FAX: 41,5-691-0485 Board of Ihrectors.Porte Sicmcns,R McKi him i, It I Ienshaw,Ginnv Bahbftt, Nonette Fim, 'tsv(fomler,Wim de Wit Meeting 94-12 Page 2 VI. WRITTEN COMMUNICATIONS P. Siemens suggested that the response to Robert Zatkin of Woodside include a paragraph expressing appreciation to Mr. Zatkin for the time he took to talk with and educate the group of young people he had encountered. Motion: P. Siemens moved that the Board approve the amended response to Mr. Zatkin as well as the responses to Harry Haeussler, 1094 Highland Circle, Los Altos and Tom Clifford, 375 Poplar Street, Half Moon Bay. N. Hanko seconded the motion. The motion passed 6 to 0. VII. BOARD BUSINESS A. Introduction of 1994 Spring Docent Class (Report R-94-53) j C. Bruins said that 19 docent trainees will have finished at least 40 hours of classroom j study and field exploration and that ten of the participants have completed the fall training session. She invited Board members to attend docent training sessions in which they have an interest. C. Bruins noted that 40 docents have led 140 public hikes and 37 request hikes j in the past year. P. Quillin introduced the members of the class who were present at the meeting and said the docents are an extremely enthusiastic group. G. Babbitt welcomed the group to the j docent program and thanked them for their commitment and contributions to open space and public education. j B. Agreement for Patrol Access Easement on Olive Tree Lane Adjacent to Rancho San Antonio Open Space Preserve (Report R-94-5ll j R. Anderson reported that residents of Olive Tree Lane have been concerned about the potential for public access into Rancho San Antonio Open Space Preserve via Olive Tree Lane. He said staff met with the residents to address their concerns and resolve the access situation, including installation of a new fence and gate and signing on the gate indicating that this location was not a public entry point. He said that staff cooperated with the Olive j Tree Lane residents in preparing the agreement to formally record the District's right of patrol access and avoid enlargement of public use of Olive Tree Lane by persons accessing the preserve. Motion: P. Siemens moved that the Board authorize the President of the Board to j execute the Easement Deed on behalf of the District. T. Henshaw seconded the motion. The motion passed 6 to 0. j C. Staffing Reorganization of Open Space Acquisition Program and Apvointment of Assistant General Manager eport R-94-54) C. Britton said that the land acquisition manager position would be filled only if Proposition 180 (CALPAW `94) passes and, in the event CALPAW `94 does not pass, filling the j position would be postponed until the District's financial resources for acquisition projects j improved and an overall staffing plan was formulated. He said filling the real property representative position is crucial to relieve the general manager of various acquisition responsibilities, maintaining contact with land owners and other agencies, and completing highly specialized acquisition grant projects. i Meeting 94-12 Page 3 C. Britton said he is recommending filling the assistant general manager position with one of five program managers on a rotational, annual basis and that a salary range of an additional three to five points be added to the base salary of the program manager assigned as assistant general manager. T. Henshaw asked why the District would pay the three to five point increase on an annual basis rather than for actual time worked as acting general manager and asked if a full year is preferable to a six month appointment. C. Britton responded that the official designation is assistant general manager and that the position is always in place with more activity when there are specific assignments or in the General Manager's absence. He added that one year assignment is preferable to give a full range of experience to the person filling the position. He said the three members of the acquisition program will report to the general manager until further reorganization is considered and that he will report back to the Board on any proposed reorganization regardless of passage of Proposition 180. ` Motion: B. Crowder moved that the Board approve the creation of a land acquisition manager job classification and eliminate the assistant general manager/land acquisition manager job classification; approve the job specification for land j acquisition manager and assign a salary range of step number 277-302 with a corresponding monthly salary of$4,442 to $5,696; authorize staff to fill the full- time land acquisition manager position contingent on passage of Proposition 180 (Californians for Parks & Wildlife 1994) in June 1994; approve the changes in the real property representative job specification and authorize staff to fill this full-time position; and authorize the general manager to designate one of five program managers as assistant general manager with a range of 3 to 5 points to be added to the program manager's base salary as approved by the general manager for the assistant general manager assignment. N. Hanko seconded the motion. The motion passed 6 to 0. D. Final Adoption of the Comprehensive Use and Management Plan for Coal Creek Oren Space Preserve (Report R-94-52) M. Gundert noted that a summary of project costs by year had been included in the staff report, but unknown costs had not been included. She said the map legend had been changed to make it more readable. D. Woods resented the evaluation process used in determining the trail use designations such P P g g as width, grade, side slope, line of sight, surface condition, and natural obstacles, noting that documentation of trail conditions should be done at 500 foot intervals. He said the plan for compliance with the Americans with Disabilities Act added factors to the inventory such as cross slope and rest areas which more directly relate to accessibility needs. B. Crowder commended the trail evaluation system that D. Woods has devised and N. Hanko and G. Babbitt expressed appreciation for his efforts. Motion: B. Crowder moved that the Board adopt the revised Comprehensive Use and Management Plan for Coal Creek Open Space Preserve as contained in report R-94-11 and as amended in report R-94-52. T. Henshaw seconded the motion. The motion passed 6 to 0. 1 i Meeting 94-12 Page 4 E. Scheduling of May 18 Special Workshop Focusing on QMn Space Preservation Methods (Report R-94-49) C. Britton reported that many people who are active in the land conservation effort have been invited to the workshop on alternative acquisition methods to be facilitated by Geoff Ball. He said a final report will be sent to all the participants and that it would be the basis for a meeting with the members of Peninsula Open Space Trust Board of Directors. Motion: N. Hanko moved that the Board schedule a Special Board Meeting for Wednesday, May 18, 1994 beginning at 7:00 P.M. at the District office for the purpose of holding a workshop to discuss various open space preservation methods. P. Siemens seconded the motion. The motion passed 6 to 0. VIII. INFORMATIONAL REPORTS B. Crowder reported that she and 15 other volunteers did trail work in the rain at Monte Bello Open Space Preserve on Saturday. She said she is talking to the mayor of Portola Valley regarding the undergrounding of utilities as part of the Windy Hill Open Space Preserve parking lot project. C. Britton reported that M. Smith P. Siemens and he had attended a seminar in Sacramento on legislative processes, and that M. Smith is attending a conference for public information officers in Brea, California. He said that the City of Escondido had asked if they could use ideas from the "Kids' Poster" and had given credit to the District on its poster. He continued that the legal dispute with Security Title Insurance Company had been settled and the District received a check for $90,000 from them. He noted that Mr. and Mrs. Levine had invited Board members to brunch and to tour the Fremont Older home. N. Hanko, P. Siemens, W. De Wit, and R. McKibbin expressed an interest in such a meeting. P. Siemens and R. McKibbin noted that they may be interested in attending the Special District's Forum in Vancouver and Victoria from June 13 to June 18. C. Britton reported that KQED radio had run a segment on Proposition 180, and ranger Craig Beckman was interviewed and gave them a tour of Devil's Canyon. He later played a tape of the program for the Board. P. Siemens reported that he participated in a fundraiser sponsored by Greenbelt Alliance, including a press conference on cooperative planning by cities and counties. He noted that he would not be able to attend the tour for Santa Clara County officials on May 14. T. Henshaw reported that all the students and staff of Duveneck School spent the day at Hidden Villa. She praised Hidden Villa and the docents for their exceptional environmental education program and offered to show a short video of some of the activities of the day. N. Hanko suggested having a few children attend a Board meeting to explain the program, and C. Britton, with the Board's consent, said he would put the item on a future agenda. R. Anderson said he attended the American Planning Association national conference in San Francisco, attending workshops and giving a presentation on District issues and objectives during a mobile workshop that included the Edgewood Preserve. J. Escobar reported on three accidents on District preserves. W. de Wit related his experiences on a river trip through the Grand Canyon, and also reported that Hidden Villa will have a fundraiser and country fair on May 1. Meeting 94-12 Page 5 N. Hanko reported that she and M. Smith distributed information on the District at the Palo Alto Centennial. She said the centennial was a wonderful event. G. Babbitt noted that local papers unfortunately focused on the negative aspects of the last event rather than the year's planning and work. G. Babbitt said that Glen Lyles of Mountain View called her to express his high praise for the content and tone of the invitations sent for the May 14 tour. Ix. ADJOURNMENT The meeting was adjourned at 9:05 P.M. Emma Johnson Recording Secretary