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HomeMy Public PortalAbout06/05/01 CCM129 MEDINA CITY COUNCIL MEETING MINUTES OF JUNE 5, 2001 The City Council of Medina, Minnesota met in regular session on June 5, 2001 at 7:30 p.m. in the City Hall Chambers. Mayor John Ferris presided. Members present: Ferris, Lane, Smith, Workman, and Zietlow. Members absent: None. Also present: Police Chief Ed Belland, Attorney Ron Batty, Public Works Director Jim Dillman, City Engineer Tom Kellogg, Planning & Zoning Administrator Loren Kohnen, and Administrator Clerk -Treasurer Paul Robinson. 1. Additions to the Agenda A. Authorization to prepare a resolution to approve Glen Lincoln final plat. Moved by Carolyn Smith, seconded by Bruce Workman, to approve the agenda as amended. Motion passed unanimously. 2. Approval of the Minutes from April 3, 2001 Regular City Council Meeting Moved by Carolyn Smith, seconded by Bruce Workman, to approve the minutes of April 3, 2001 as presented. Motion passed unanimously. 3. Approval of the Minutes of the May 1, 2001 Regular City Council Meeting Moved by Carolyn Smith, seconded by Bruce Workman, to approve the minutes of May 1, 2001 as presented. Motion passed unanimously. 4. Approval of the Minutes of the May 15, 2001 Regular City Council Meeting Moved by Bruce Workman, seconded by Carolyn Smith, to approve the minutes of May 15, 2001 as presented. Motion passed unanimously. 5. Comments from Residents in Attendance on Items Not on the Agenda There were none. 6. Park Commission Comments There were none. 7. Planning Commission Comments Loren Kohnen said that there will be four items on the agenda including a number of rezonings. 8. Consent Agenda A. - Chipping Brush Pile. B. Construct Hunter Drive Trail. C. Approve Participation in NWS Chamber Golf Event. D. Resolution 01-30 Approving the Glen Lincoln Partners Preliminary Plat. E. Resolution 01-31 Approving Final Plat - Wald's Independence Beach. Moved by Carolyn Smith, seconded by Bruce Workman, to approve the consent agenda. Motion passed unanimously. Medina City Council Meeting Minutes June 5, 2001 130 9. Improvement and Assessment Hearing for Brockton Lane from Hamel Road to Medina Road Jim Dillman, the Public Works Director, said that the City had received a number of requests for reconstruction and paving of Brockton Lane. He said as a part of this project, they will be fixing a number of drainage issues on the southern part of the road, which will include relocating some driveways and changing some culverts. Dillman said when the project is finished, there will be 24 foot wide blacktopped, paved surface and four foot gravel shoulders. Dillman said they would have liked the road to be a bit wider, however, they have a limited amount of right of way and it is tough to fit the road in within the right of way that exists. He said that there has been some discussion about including a trail as a part of this project, however, because of the limited amount of right of way, the only way that the City could do this is if the property owners are willing to donate land to make a wider shoulder for a trail. If that is the case, then that would be good to hear tonight from the people at the hearing. He said the northern part of the road is currently paved. It was assessed in 1968 in conjunction with the sewer project and was not really a road project on its own. The road does not meet today's current standards and over the last 30 plus years the City has spent a great deal of time and money keeping that road up, and it is now time to fix some of the problems with the road and resurface it. Dillman said that also there are some issues with burying the power lines. He said that Xcel would bury the power lines, however, at a cost to the project of $56,000. Qwest is going to replace most of their line and Minnegasco is considering putting a gas main down Brockton Lane. Dillman said they will be fixing the gavel base this year and putting on the first lift of blacktop. The final lift of blacktop will be placed on the road next year. Jim Lane asked some questions regarding burying the power lines. Dillman said there was a Statute that allowed cities to require power companies to bury the power lines and pay for the cost. However, the Public Utilities Commission gave the power companies the right to charge back all the residents within the City for that cost. Jim Dillman said the City of Plymouth agreed to provide $10,000 for the project. He said this would bring the assessment unit cost down to $3,753.00 if the Council chooses to apply this to reducing the assessment. Moved by Phil Zietlow, seconded by Jim Lane, to open the public hearings, the assessment and improvement hearing to be held concurrently. Motion passed unanimously. Ron Batty said typically these hearings are held separately. First the improvement hearing is held. After that hearing, the City Council considers whether or not to go forward with the project. Once the project is complete, the Council holds an assessment hearing to assess back the cost. However, tonight, the Council is choosing to hold both those hearings at the same time. This provides the advantage that if there is anybody considering contesting the assessment, the City could choose not to do the project. After the public hearing was open, the first person to speak was Scott Oare of 145 Navajo. He said that there has been a significant increase in the traffic on the road and that he would like a Medina City Council Meeting Minutes June 5, 2001 131 safer road. He was in favor of the project. As far as power lines being buried, this was not an issue for him. He said that the road, as proposed, was okay with him. Oare said that Alan and Mary Johnson could not make it tonight, but that they are also in favor of the project. The next person, Doris Dorweiler, said she had already been assessed one time for this project many years ago, however, it is still a blacktopped road and is still in good shape. She said she was willing to pay something for the road, but does not believe that the benefit to them is going to be as great as it will be for the others who are receiving a blacktopped road for the first time. She said that it also does not seem correct that since most of the traffic on their portion of the road is traffic using the park, that the park would not be involved in this assessment. Marvin Herwig said he only uses the road for hauling out hay. He said there is no house on his property. He does not see any advantage to this assessment for his property. Mr. Herwig's wife said they currently live in Corcoran and Corcoran manages their gravel by using calcium chloride and other methods to keep the dust down. She does not see why this road needs blacktopping right now; and they are opposed to the project. Dorothy Anderson said that they are very much in favor of the road. They have been waiting a long time for it and she knows of at least 11 people on the road who are in favor of the project. Mark Markkula said that the road is paved in front of their house. He said it was a nine -ton road. They do not care about burying the power lines and are not really in favor of the project, especially being assessed the same as those that have no blacktop. Jim Dillman said that portion of the road is definitely not nine ton by today's standards, and that blacktop requires a fair amount of maintenance. Jim Jurmu of 25 Navajo Road E. said that he would like to see the blacktop. He does not believe that it takes away any of the rural character. He had no real opinion on whether or not the power lines should be buried or not. Dan Dugan said that he is the one who is being assessed for two units. He wanted to know how the City only came up with 17 assessment units and why the City park was not being charged any units. He said it would be more fair if the park were assessed for the seven lots that are in the park so that more of the burden was placed on the City. He said there has been a significant increase in traffic on the road, mainly from the park and from the Wayzata High School. Eero Mattson was in favor of the road, however, was wondering why Plymouth was not providing a greater share and if the City was going to grant access onto this road to Plymouth. Jim Dillman said that the Plymouth comprehensive plan does show a trail along this roadway. This would be done when it develops. He said Plymouth says they would not put a major access onto Brockton. He said the City would have say in accesses placed on Brockton from Plymouth. Mike Bitterman said that he was also in favor of the road. There have been a number of problems with dust and since they are right near the road, they have taken the brunt of that. He Medina City Council Meeting Minutes June 5, 2001 132 said that there has been an increase in traffic and it has come from several areas. It has come from Inn Kahoots and Wayzata High School. David Leuer of 4225 Brockton did not want to pay for burying the cable. He was not excited about that prospect and was surprised that the City park was not being assessed. Patrick Etzel said he was in favor of the project. He would like the park to pay its fair share as he would like to see Plymouth pay a share. Although he does understand that Plymouth did swap this portion of Brockton for the southern portion of Brockton. Leroy Undis, 222 Medina Road, said he is being assessed a half of a unit because he paid already a half a unit for Medina Road. He was in favor of the project, but had some concerns about how the City was going to deal with the drainage near his property. He asked if the drainage problem was going to be dealt with on his property or if it was going to be dealt with on the Dugan property. There was some discussion about the potential for a pond being created at the City's expense on either property. Dillman said that they probably would be using the drainage and utility easement on those properties to take care of that drainage. Ron Batty said if there were people who were interested in appealing the assessment, appeals would have to be provided to the presiding officer, the Mayor, before the end of this public hearing. He said this appeal preserves your right to appeal this assessment to the district court. Mr. Undis was concerned that they might need a retaining wall in order to take care of the drainage problems near his property. There was some question about the timing of the improvement. Jim Dillman said that based on the weather this year, it is very difficult to say, however, they hope to get started the second week in July and be completed with the base work and first lift of blacktop by September 1, 2001. He said the second lift of blacktop would be done sometime in the summer of 2002. Moved by Jim Lane, seconded by Phil Zietlow, to close the public hearing. Motion passed unanimously. Ron Batty said that the next order of business for the Council would be to decide whether or not to order in the improvement using day labor, and to approve the assessment roll as revised with the unit cost of $3,753.00. Moved by Bruce Workman, seconded by Carolyn Smith, to adopt Resolution 01-31a ordering in the improvement, and adopting the assessment roll with the unit cost of $3, 753.00 per unit, without the power lines being buried, (at least not with the cost to Medina residents), and that the project not take place until after the 30-day appeal time period has elapsed. Motion passed unanimously. There was some discussion during the motion about whether or not the City should provide money using from the park fund and whether or not they wanted to use any deferments. Those that wanted to seek deferments needed to talk to the Administrator -Clerk regarding the allowances as in the State Statute and the consensus of the Council was not to use Park fund Medina City Council Meeting Minutes June 5, 2001 133 dollars for the assessment. Park fund dollars were not used for offsetting the cost of Hunter or other City roads. 10. Presentation on Bonding by Ehlers and Associates from Jim Prosser and Mark Ruff Jim Prosser gave a general introduction that Ehlers offers a full range of financial services. He said they advise cities on Tax Increment Financing planning as they have for the City of Medina. They assist with long-term financial planning and assist cities to use a variety of methods for financing, in addition to bonding. He said this evening Mark Ruff, who deals specifically with a lot of bonding issues, is here this evening to give just general overview of bonding and answer your questions. Mark Ruff explained some of the pros and cons for bonding and some of the issues that the Council would need to address to determine whether or not it is effective. He said that bonding methods and types of bonds used are very specific to the situation. Which method to use depends on the predicted revenue stream and on a number of other factors. He said depending on the factors, it may be better to competitively bid the bond issue or try to place it with a local bank. He said Ehlers likes to present councils with a variety of options for what they could do for bonding and methods of financing. He said they do not market the bonds, they are a financial advisors. He said there are firms that offer both financial services and sell bonds. He said they believe this creates a conflict of interest. They believe that cities get a better deal by using a financial consultant. He said last year Ehlers was the third largest public bond advisor in the nation. They worked on 250 bond issuances for local governments. There was some discussion about how fees were set. Mark Ruff said that typically they set a maximum fee that can be charged of .75% to 1.5%. Bruce Workman asked how the underlying costs, such as the financial costs, were taken care of. Does the City directly pay for those or does that get grossed up in the bond. Mark Ruff said that those fees are added to the total bond cost. So if the bond were a half a million dollars and the fees were $25,000, then the bond would then be sold for $525,000 and take care of those costs. He explained some of the advantages for placing a bond locally. He said local placement does not require an official statement. He said official statements are an expensive item to prepare. However, local banks typically charge higher interest rates. Which way is better depends on the analysis. He said they would provide this analysis to the Council so that they could weigh the pros and cons financially of the different options. There was some discussion about whether or not combining issuances together would be practical. Ehlers said that they would look at the current bonding issuances that the City has and see whether or not prepaying those issuances and merging them together into one larger bond could be cost effective. They thanked the Council for letting them come to discuss and answer the questions regarding bonding. Ron Batty said that Jim Prosser was the former City Manager for Richfield. He has been working for Ehlers for the past two years. Mark Ruff has been working for Ehlers for fifteen Medina City Council Meeting Minutes June 5, 2001 134 years. He said that Kennedy and Graven has done a significant amount of work with Ehlers and Associates, and has good things to say about their firm. Jim Lane asked if there was any competition because he has not heard of any others. Mark Ruff said yes, there are. There is Springstead, which is comparable in size to Ehlers, and Evanson Dodge. Mark Ruff said there are a number of national firms, however, Ehlers does most of their work in Minnesota, and they understand the Minnesota market. Jim Prosser said in their firm they actually do the work, they do not farm the work out. He said most of the people you see are the people who do the work. Mark Ruff said the bond industry is kind of a dinosaur compared to the stock market. He said the bond market is going to change dramatically over the next two years. He said costs will be going down once the internet becomes more prevalent for bond use. He said they offer ail their bonds for sale on the internet and are considering trying to do some type of local initiative where residents of a City get the first shot at bidding for bond issuances. 11. County Road 101 Update Craig Twinum and Bruce Polaczyk of Hennepin County were in attendance, as was Brad Mack, their right of way specialist and one of their drafting technicians. Craig Twinum said that the last time they were before the Council was on April 17. At that time the Council gave preliminary layout approval to the County with the stipulation that they work out the access issues with Mr. Dorweiler. He believed at this time they do have an agreement with Mr. Dorweiler for a friendly condemnation of his property. Craig Twinum said they are still working on an appraisal of the property. Jim Lane asked how long an appraisal would take to be completed. Brad said it would be between four to six weeks for it to be completed. Craig Twinum said they would like to take the next step. They would like to acquire the right of way. To do this they need to make sure that the Council is wholeheartedly in favor of this project and the design. They need to know for sure what they are going to be acquiring. There was some discussion about the need for a double left turn. Craig Twinum said all of the new intersections onto 55 will have a double left turn and several do today. One of the main reasons for this is that the length of the green light is shorter so they need to move more traffic out onto 55 during the cycle time. To do that, they need a double left. There was some confusion about what was approved by the Council at the last meeting. Paul Robinson went to get the resolution that was adopted and read the portion of the stipulation in the resolution for approval. Medina City Council Meeting Minutes June 5, 2001 135 Robinson said that the condition of the approval was that the County come back and report to the City by June 5 on their right of way acquisition, layout design, and ability to work out the access issues with the land owners in a fashion amenable to both. Julius Dorweiler said he did not agree to be taken at this point and was not in agreement with this plan. He did not believe that so much of this property needed to be taken. He also did not like to be left with no real access opportunities on his property. He understands that there is access being talked about through the Cudd property for his property, but at this point the Cudd property has not been approved and we do not know for sure that it will ever get approved. Craig Twinum said in order for them work on an access besides the driveway access, they would need to see some type of development plan. He said the County does not develop property or plans for private landowners. That would be something the property owner would need to do. Right now they do have a development plan in front of them from the Cudd development and they have provided comments on that plat. Tom Kellogg said he was concerned the City Council might be trying to micromanage this project. He said this project goes all the way from Hackamore to TH 55 and involves some larger subdivisions, one of which has been approved by the Council and another that is before the City. These developments are going to be impacted dramatically by the decision the Council makes on the CR 101 improvement. One of the issues for this improvement is to make the road a much safer road. Kellogg believed the County's proposal provides for a much safer road for the long term. Bruce Polaczyk said by Statute if the City Council does not approve the preliminary layout, they cannot move forward with the project. Polaczyk said they believed that they had preliminary approval, however, in reading the resolution and hearing the Council's interpretation, it sounds like they need to work something out with Julius before the Council will give preliminary approval. He does not know if it will be possible to acquire property and workout an acquisition without preliminary layout approval. If we don't know the location of the road, we don't know what we need to acquire. Carolyn Smith said she is still having a problem with the location. She does not understand why the road could not go further to the west or be closer to its current alignment. She thought some additional right of way could be acquired on the Sioux side to improve the alignment of the intersection at TH 55 and Sioux. There was some concern raised by Council members that when the Holiday project was approved the County said that they were not willing to lessen the grade of the hill and cut down the amount of the curve. They wondered why, at this time, is the County advocating for these improvements. There were a number of discussions about how Julius Dorweiler could be accommodated and whether or not the County could go out to determine some type of value of the property regardless of how much they are going to take at this time. There was some additional discussion about altering the alignment of the road. Craig Twinum said that at this point they would like to proceed with preliminary layout as presented. He said they thought they already had approval. This is a major project, over five million dollars. He said it is being done to State aid standards. However, they have already Medina City Council Meeting Minutes June 5, 2001 136 compromised with the amount of super -elevation that they are allowing. It is still a little bit greater than what the stated standards. He said they are building a road that is going to last for 20 to 25 years. This road is not just going to take care of the traffic from today. In the end the consensus of the Council was that they did not give preliminary layout approval. Based on the information the County was given this evening, the County needs to work with Mr. Dorweiler a little longer to come up with some type of resolution. It may not be a formal condemnation proceeding but some type of gentleman's agreement that Mr. Dorweiler is agreeable with the condemnation and acquisition of his property. They were requested to work it out and come back to the City at the July 3, 2001 Council meeting. Moved by Carolyn Smith, seconded by Jim Lane, to table this issue until July 3, 2001. Motion passed unanimously. 12. Raskob Variance Loren Kohnen said this issue was before the Council on May 15. At that time there was one Council member missing and the motion approving this failed, on a two -two tie vote. He said the request was for a soil variance from the subdivision ordinance. He said that based on the proposal, one lot would have five acres of suitable soils and the other lot would be 4.2 acres and short 1.37 acres of suitable soils. Kohnen said at the last meeting, the Council did not consider the property taken for Lakeview Road. He said this was approximately 1 acre of property at the time this subdivision was platted. Kohnen said, in the past, this has been a factor in granting variances. Some Council members were concerned that this was a bad precedent, that the City is approving variances without any policy which penalizes the people who follow the rules, and rewards those who appeal and get consideration for a variance. Other Council members were concerned that the amendment to the subdivision ordinance may have taken some by surprise. Many residents and property owners may not have realized that they were not able to subdivide because 15-20 years ago when they were assessed for a road they were assessed for two and a half lots and thought that was the number of lots they would always have. In the end all the Council members were concerned about the process for approving variances and would like to have the City attorney address variance issues and come back to the Council with some recommendations for a new policy establishing a criteria for variance approval that would be more tailored to the City than the current provision in the ordinance. Moved by Phil Zietlow, seconded by Bruce Workman, to adopt Resolution 01-32 approving the variance as requested based on the hardship that the one acre of the property was taken for the development of Lakeview Road and reduced the amount of good soils which would have come very close to making up the difference is good soil. Those in favor: Phil Zietlow, John Ferris, and Bruce Workman. Those opposed: Carolyn Smith and Jim Lane. Motion passed. 13. Settinq Up a Work Session to Work on Conditional Use Permits & Variances Ron Batty said if this were going to be an evening work session, they should probably only address one of those issues. Medina City Council Meeting Minutes June 5, 2001 137 Moved by Carolyn Smith, seconded by Phil Zietlow, to set a meeting for Wednesday, June 27, 2001 from 6:00 p.m. to 9:00 p.m. for a joint work session with the Planning Commission and the City Council to work on the issues of variances. Motion passed unanimously. 14. Approval of the Final Plat for Cy Ducharme Loren Kohnen said after preliminary plat approval, Mr. Ducharme went to have his surveyor draw up the plan as approved. After he did this, he realized the amount of property that was to be taken for the curve in the road was substantially more than what he had thought. Loren Kohnen showed what was originally proposed, which was 30 feet around the perimeter of the property and then what was approved according to the City Engineer's recommendation, which was a 245-foot radius. He showed overheads comparing the increase in the amount of land that was taken, and a compromise drawn up by the engineer for Mr. Ducharme showing a 100 foot radius. Tom Kellogg said a 245-foot radius is what would be needed for a 35 mile per hour curve. He said according to the City's Comprehensive Plan this road could become a through road at some point in the future. Therefore, he thought the Council may want to consider creating a 35 mile per hour curve. After some discussion, the Council was in favor of reducing it to a 100-foot radius and authorized the City Attorney to draft a final resolution. Moved by Phil Zietlow, seconded by Bruce Workman, to authorize the City Attorney to draft a final plat resolution with a 100-foot radius instead of the 245-foot radius. Motion passed unanimously. 15. Final Plat Approval for Glen Lincoln Partners Ron Batty said that in order to keep the ball moving on this particular plat he would like the Council to authorize him to draft the resolution approving the final plat. He said they received the title opinion today and will not bring this back to the Council until it is ready for final plat approval. Moved by Carolyn Smith, seconded by Jim Lane, to authorize the City Attorney to draft a final plat resolution for Glen Lincoln Partners. Motion passed unanimously. 16. City Survey Andrew Gustafson passed out new copies of the City Survey. He said it is going to be put out in a pre -posted three page newsletter format that people can fold and send back to the City. He said that the cost for sending this out with the postage would be around $2,500. The City Council reviewed the survey. There were some comments. It was decided to add a short section on the Planning and Zoning Department asking questions about whether or not people had experience or contact with the Planning and Zoning Department, and what that was. Robinson went through some of the changes in the survey from the previous draft. Moved by Carolyn Smith, seconded by Phil Zietlow, to approve the survey as amended, and authorize staff to go forward with the expenditure and for Andrew Gustafson to take this process to the step of sending out and receiving the responses, and collating those. Motion passed unanimously. 17. Lighting Ordinance Medina City Council Meeting Minutes June 5, 2001 138 Paul Robinson said that staff was bringing this back to the City Council before continuing with the ordinance at the Planning Commission level. He said the Planning Commission reviewed the lighting ordinance. Robinson said after their review, staff also had a number of concerns about this ordinance. Robinson said his memo highlighted the major concerns. One was that the ordinance was getting too complicated for most people to understand. He said originally the Council was interested in regulating light in the commercial areas. That was expanded, as was authorized by the City Council, to include the residential areas. He said the City is contemplating going from no regulation of lighting in the residential areas, to an ordinance that would be one of the most restrictive in the metro area. He said staff was concerned about the cost of developing the ordinance. He said over $17,000 was being spent on this ordinance to date and we still are not done. He asked for authorization from the City Council to work on simplifying the ordinance, reducing the amount of restrictions in the residential area to focus on the three main priorities: reducing the overall amount of light; providing some restriction for the amount of light that would be allowed to shine from one property onto another; and consider regulations on the more egregious examples of lighting that would be required to be downcast. Robinson said they would also like to work out a deal for completion of the ordinance with Hammel, Green and Abrahamson, to bring this ordinance to closure and have some idea of what the final cost will be. Lastly, Robinson said that staff was very concerned about the time and energy and money that would be involved in administering this ordinance. He said that there would be a lot of cost not only to the City but to developers and homeowners for acquiring the right lighting, for going through the process of hiring a lighting consultant to review the ordinance and provide a lighting plan. Robinson said that they are not looking at having as simple an ordinance to administer for the commercial area as in the residential area, but believed that if the Council adopted the ordinance as was proposed, there would be a number of residents coming to the Council meetings requesting changes. In this case staff was recommending that the Council proceed more slowly, adopt fewer regulations in the residential area at this time, and consider adding stricter provisions at another time. The consensus of the Council was to follow staff's recommendation and to authorize staff to move forward with renegotiating a contract with Pat Hunt for completion of the lighting ordinance, simplifying the ordinance, reducing some of the restrictions in the residential area, and looking at easing the amount of administration required. 18. Landfill Issues Ron Batty said they recently lost their consultant who was monitoring the landfill issues for the City. He said the consultant had not worked for the company for a long time and we were alerted to this fact when we received a bill quite a bit after he left the company. He said that they were made aware that the State has now taken over the operation of the landfill from BFI, and that PCA was the one that was managing the landfill. He said the issue before the Council was how to proceed. The biggest issue concerned the monitoring that has not been done since 1998. He said that the PCA and their Counsel, the Attorney General, believe they do not have to follow BFI's Conditional Use Permit. Batty said he believes they have a pretty strong case for this position. He has been told by others that the PCA will, Medina City Council Meeting Minutes June 5, 2001 139 however, work and bend their rules if you negotiate with them in a friendly way. Batty said he was recommending that the City Council consider hiring an environmental consultant to review some of the information on the landfill and get the City a recommendation about whether or not they need to proceed with the water testing, and if items that they were testing for were appropriate. The PCA said that the items the City was testing for were not necessarily the best items to test for. There was a significant amount of discussion about whether or not to test, and about some of the other problems related to the landfill and how to proceed. At the end of the discussion the Council authorized staff to spend up to $3,000 to work with Northern Environmental, the environmental branch of Bonestroo to review some of the information with the main focus concerning the water testing and whether or not the City needs to continue it, what we should we be testing for, and how to proceed with the PCA. The consensus of the Council was to move forward with that. Also there was some question about whether the City should pay the bill from SEH. At this point, Loren Kohnen and Ron Batty believed that there was not enough documentation to warrant paying the entire bill without some further information and clarification as to what was actually done. Loren Kohnen said that he would call and follow up on this bill and request additional information from SEH. 19. Hiring of a New Intern Robinson said the City gets a lot of work at little cost from an intern. He said the Council could either use the existing budgeted dollars and get an intern full time for two months, or part time for four months or approve an additional $3,800 expenditure which would allow for a full time intern for up to six months. Moved Jim Lane, seconded by Bruce Workman, to approve the $3,800 additional expenditure, and authorize the Administrator -Clerk to move forward with the hiring process for a new City intern. Motion passed unanimously. 20. Budget Process Robinson said there are three issues in this particular item. One is just a general approval for the process as laid out in the memo. The second item is to look up at setting up a special meeting for reviewing the contracted services as was done a few years ago, and the third was to set a goal setting session to start out this year's budget process with a hired facilitator. There was no motion made on approval of the budget process, nor on the setting of the special meetings. That will have to be placed on a future agenda. There was discussion on the goal setting session. There was some concern by several Council members that this was a waste of time and that having it during the day was something they are not interested in. After some discussion, the consensus of the Council was to move forward with the goal setting session for Tuesday July 24 from 3 p.m. to 9 or 10 p.m. (if that date was available). 21. Approval to Pay the Bills Moved by Phil Zietlow, seconded by Carolyn Smith to approve the bills, order check 22436- 22???, for $115,957.06, and payroll check #17104-17139 for $36,029.13. Motion passed unanimously. Medina City Council Meeting Minutes June 5, 2001 140 22. Adjournment Moved by John Ferris, seconded by Carolyn Smith, to adjour the meeting at 11:35 p.m. Motion passed unanimously. - - . Ferris, Mayor Att Paul Rob on, Administrator Clerk -Treasurer Medina City Council Meeting Minutes June 5, 2001 141 ORDER CHECKS - JUNE 5, 2001 22436 ALLINA MEDICAL CLINIC $68.00 22437 AMERIPRIDE LINEN & APPAREL SVC $50.97 22438 AMERISTAR AGENCY, INC $2,000.00 22439 ANDERSON, EARL F. $414.18 22440 ASCOM HASLER MAILING SYSTEMS $79.88 22441 ASPEN ENVIRONMENTAL $26.25 22442 BROCK WHITE $4,132.20 22443 BRYAN ROCK PRODUCTS $455.24 22444 CANADIAN PACIFIC $16,741.32 22445 CARLSON TRACTOR & EQUIPMENT $90.88 22446 CIPHER LABORATORIES $79.12 22447 CLASSIC CLEANING $399.38 22448 CONNELLY IND. ELECT. $178.25 22449 DELTA DENTAL $867.45 22450 DITTER, INC. $314.00 22451 E-Z-RECYCLING $2,627.46 22452 ELK RIVER CONCRETE PROD. $1,522.50 22453 FIRST NAT'L BANK OF THE LAKES $1,471.15 22454 FIRSTAR BANK $436.76 22455 FITZCO, INC. $94.20 22456 FORTIS BENEFITS $248.10 22457 GENUINE PARTS $96.06 22458 GOPHER STATE ONE CALL $249.60 22459 GRAFIX SHOPPE $42.65 22460 GRAINGER $20.57 22461 GREENMAN TECHNOLOGIES OF MN $1,697.80 22462 HAMEL ELECTRIC, INC. $4,040.05 22463 HAMEL FIRE DEPT. $19,423.95 22464 HAMMEL, GREEN AND ABRAHAMSON $4,863.60 22465 HATCH, JIM SALES $202.88 22466 HAWKINS INC. $20.00 22467 HCMC EMS EDUCATION 125.00 22468 HENNEPIN CO.TREAS.,ACCTG.SVCS. $214.50 22469 HENNEPIN COUNTY SHERIFF $552.80 22470 HERO OFFICE SYSTEMS, LLC $6,465.15 22471 INT'L CITY/CO. MGMT. ASSN. $450.00 22472 KD & COMPANY $223.65 22473 KEL'S KUSTOM KABINETS $105.00 22474 KRAEMER, EDWARD & SONS, INC. $1,034.58 22475 LAKE BUSINESS SUPPLY $41.79 22476 LAW ENFORCEMENT LABOR SERVICES $198.00 22477 LONG LAKE, CITY OF $4,238.79 22478 LORETTO FIRE DEPT. $11,185.50 22479 MAPLE PLAIN FIRE DEPT. 1,080.30 22480 MCFOA $70.00 Medina City Council Meeting Minutes June 5, 2001 142 ORDER CHECKS — JUNE 5, 2001 (CONT'D) 22480 MEDICA $248.00 22482 MEDICA CHOICE $7,207.20 22483 METRO WEST INSPECTION $6,450.00 22484 METROCALL $108.73 22485 MINNESOTA CHILD SUPP. PYT.CTR. $630.00 22486 MINNESOTA CONWAY $68.59 22487 MINNESOTA DEPT. OF HEALTH $653.00 22488 MOBIL $219.66 22489 NORTHWEST SURBURBAN CHAMBER $340.00 22490 NYSTROM, JAMES $41.18 22491 ORCHARD TRUST CO. $880.00 22492 PRUDENTIAL INSURANCE CO. OF AM $131.90 22493 QWEST $582.32 22494 RANDY'S SANITATION $274.98 22495 RELIANT ENERGY MINNEGASCO $103.85 22496 SALVERDA, DONALD & ASSOC. $600.00 22497 SEWERMAN, INC. $1,380.00 22498 SUPERIOR SERVICES $1,639.17 22499 THIBAULT ASSOCIATES $1,816.63 22500 TRI STATE PUMP $694.15 22501 TWIN CITY WATER CLINIC $20.00 22502 U.S. FILTER/WATERPRO $397.28 22503 USPS $500.00 22504 VERIZON WIRELESS $35.44 22505 VILLAGE CHEVROLET $207.74 22506 WESTSIDE WHOLESALE TIRE $36.13 22507 WRIGHT-HENNEPIN ELECTRIC $1,242.78 22508 XEROX CORPORATION $365.19 22509 ZEP MANUFACTURING $143.63 Total Checks $115,957.06 PAYROLL CHECKS — JUNE 4, 2001 17120 SMITH, CAROLYN A. $138.52 17121 FERRIS, JOHN B $207.79 17122 ZIETLOW, PHILIP K. $138.52 17123 ROBINSON, PAUL A. $1,306.05 17124 SCHERER, STEVEN T. $1,063.39 17125 MCGILL, CHRISTOPHER R. $1,180.09 17126 ROUILLARD, MICHAEL J $1,423.88 17127 DILLMAN, JAMES D. $1,533.21 17128 DRESSEL, ROBERT P. $961.79 17129 BELLAND, EDGAR J. $1,901.74 17130 VIEAU, CECILIA M. $992.64 Medina City Council Meeting Minutes June 5, 2001 143 PAYROLL CHECKS - JUNE 4, 2001 (CONT I:» 17131 SULANDER, LAURA L. $1,075.51 17132 LARSON, SANDRA L. $896.11 17133 BOECKER, KEVIN D. $376.13 17134 PRIEM, JON D. $1,300.42 17135 CHRISTENSON, JEREMY L. $1,304.44 17136 NYSTROM, JAMES $1,442.15 17137 LANE, JAMES S $138.52 17138 WORKMAN, BRUCE $138.52 17139 NELSON, JASON $1,091.27 $18,610.69 PAYROLL CHECKS - MAY 21, 2001 17104 ROBINSON, PAUL A. $1,306.05 17105 SCHERER, STEVEN T $1,162.03 17106 MCGILL, CHRISTOPHER R. $1,277.29 17107 ROUILLARD, MICHAEL J $625.52 17108 DILLMAN, JAMES D. $1,533.21 17109 DRESSEL, ROBERT P. $1,104.28 17110 BELLAND, EDGAR J. $1,901.74 17111 VIEAU, CECILIA M. $992.64 17112 SULANDER, LAURA L. $1,075.51 17113 LARSON, SANDRA L. $905.36 17114 BOECKER, KEVIN D. $304.50 17115 PRIEM, JON D. $1,330.54 17116 CHRISTENSON, JEREMY L. $1,356.28 17117 NYSTROM, JAMES $1,335.51 17118 NELSON, JASON $1,011.53 17119 LARSON, TODD A $196.45 $17,418.44 Medina City Council Meeting Minutes June 5, 2001 144 (THIS PAGE LEFT BLANK INTENTIONALLY) Medina City Council Meeting Minutes June 5, 2001