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6/12/2007a ® Cit Ha of Greencastle One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 t I�(uprcencastic.com Teresa P. Glenn Clerk Treasurer Greencastle Common Council Minutes Regular Session June 12, 2007 7:00 P.M. Greencastle City Hall I. Call to Order; Roll Call; A. Nancy A. Michael called meeting to order at 7:00 P.M. B. Deputy Clerk Treasurer Pam Pierce found all councilors to be present with the exception of Bob Sedlack and John Lanie. II. Public Hearing: Resolution 2007 -9, a Resolution Authoring Additional Appropriations to the Annual Budget. With no questions the Public Hearing was complete. III. Special Requests /Presentations; A. Karla Lawless, Putnam County Convention and Visitor Bureau. Karla was not present so Russ Evans was representing the Board. They will be hosting a "Sidewalk Chalk Art Brush Bash" on September 29, 2007 form 10:00 a.m. to 2:00 p.m. There will be many prizes from around the state and all monies and ® canned goods from this event will go towards local charities. B. Margo Payne. Putnam County Public Library: A Festival of the Book will be held on September 15, 2007 form 9:00a.m. to 5:00 p.m. by the Library As a safety precaution since there will be a lot of activity they are requesting the closure of Popular Street between Vine and college for the duration of the festival. With no question Tom Roach mad a motion to approve, second by Russ Evans, unanimous approval C. Cheryl Spencer: Request to close portions of Washington, Wood, Arlington, Durham, Bloomington, Locust, Spring, Vine, College, Indiana, Franklin Streets and Indianapolis Road for the 2007 Putnam County Fair Parade and Fitness Run. The Parade will be on July 20, 2007 scheduled to be downtown at 6:30 p.m. and to last approximately 1 %2 hrs. The question asked was if the Fire, Street and Police Dept heads were in on the arrangements as in the past. Cheryl answered yes they were and will be meeting with them in the near future. Tom Roach made a motion to approve, Russ Evans second, unanimous approval. IV. Public Petitions and Comments: there were none V. Approval of Minutes: Tom Roach moved to Table the minutes until next meeting, seconded by Mark Hammer, unanimous approval. VI. Approval of City Claims: Motion by Mark Hammer to approve claims as presented, second by Russ Evans, unanimous approval. VII. Old Business ® A. Ordinance 20074, An Ordinance Amending Section 7 -76(a) of the Greencastle City Code, Motion by Tom Roach, second by Russ Evans, unanimous approval Page I of 3 B. Ordinance 2007 -5, An Ordinance Amending Chapter 4 Article 2, Division I and III of the Greencastle City Code, Attorney Laurie Hardwick discussed Sec 4 -23, Fees. After discussion Mark Hammer suggested striking the word continuous from the article. Tom Roach made motion to approve as amended, Russ Evans second, unanimous approval. C. Ordinance 2007 -6, An Ordinance Creating Section 9 -23 of the Greencastle City Code Regarding Water Line ownership. Tom Roach mad a motion to approve, second by Mark hammer, unanimous approval. D. Ordinance 2007 -7, An ordinance Amending Sections 9- 21,9 -27, and 6 -99, of the Greencastle City Code Regarding Unclaimed Utility Deposits, Tom Roach made motion to approve, second by Russ Evans, unanimous approval. VIII. New Business: A. Resolution 2007 2007 -9, A resolution Authoring Additional Appropriations To The Annual Budget, Tom Roach asked question about Dept. of Public works not having a budget line for phone service. Paul Wilson explained that the money is there and there was not a line item for phones but will be for next year. Tom Roach made motion to approve, second by Mark Hammer, unanimous approval. B. Ordinance 2007 -8, An Ordinance Amending the City of Greencastle Zoning Code Regarding Sponsorship Signs: Presented for discussion by Shannon Norman. Russ Evans made a motion, Tom Roach second, unanimous approval. C. Annual Tax Abatement Resolution: Presented by Bill Dory, Tom Roach O made motion to approve, second Mark Hammer, unanimous approval. IX. Department Reports: A. Cemetery-Ernie Phillips 1. Present: nothing to add other than everything is looking nice at the Cemetery. B. City Engineer. C. Fire Department -Bill Newgent. 1. Present: nothing to add other than the FEMA Grant is 75% done and they will request additional funds to be sent thru FEMA. D. Park and Recreation -Rod Weinschenk. 1. Present; Rod reported that the park has been very busy this month with very good attendance. Russ Evans brought to Rod's attention to check the" fading" no parking signs on the 3r base side and also painting of the white and yellow curbs. Rod will be checking into these issues. Rod welcomed everyone to the 4` of July Festivities. E. Planner- Shannon Norman F. Present; Shannon stated that Dave Varvel and herself have had a lot of projects this month. Tom Roach wanted to Thank Shannon for the efforts that were done in his area. Shannon is working on the Putnam County Comprehensive Planning Committee; Michael Smiley was introduced as Shannon's Summer Intern. G. Police Department -Tom Sutherlin. ® 1. Present; Nothing to add. H. Street Department -Paul Wilson. 1. Present; Department has been busy. Page 2 of 3 I. Wastewater Department- George Russell ® 1. Present; Nothing to add J. Water Works -Terry Dale 1. Present; Department is still looking for water loss. They may replace all new valves. The water table is good. They do not pump as much as use to. K. City Attorney- Laurie Hardwick 1. Present; Nothing to add X. Reports A. Mayor's Report 1. All Day Conference in Danville for Shannon tomorrow. Thursday at Fair Grounds there will be a public meeting with the residents in that area. B. Clerk Treasurer's Report 1. Pam Pierce is standing in for Teresa tonight since she is in Muncie at a conference. C. Councilors XI. Adjournment A. Motion by Mark Hammer, second by Russ Evans, unanimous approval at 8:10 p.m. \` J Nancy A. Michael, Mayor ATTEST: Teresa P. Glenn, Clerk Treasurer ❑� Page 3 of 3