HomeMy Public PortalAboutMinutes_CCMeeting_09252012CITY COUNCIL MEETING SEPTEMBER 25, 2012 - 7:00 P.M.
IONA COMMUNITY CENTER
PRESENT: Mayor Brad Andersen, Council President Bruce Case, Council Member Dan
Gubler, Council Member Rob Geray, Council Member Thane Price, Public Works Director Zech
Prouse, Police Chief Shannon Basaraba, City Clerk Julie Hammond, Treasurer Amy Sullivan.
ABSENT: None.
VISITORS: Maury Lee, Jolyn Louk, Sally Louk, David Louk and Ron Roberts.
Mayor Andersen welcomed everyone and Treasurer Amy Sullivan led with the Pledge of
Allegiance.
Consent Agenda: The Consent Agenda was reviewed. Council Minutes were amended and
approved. Council President Case inquired about the 22 units for landfill and Public Works
Director Prouse and Treasurer Sullivan will verify the charge. Mayor Andersen entertained a
motion from the Council to approve the Consent Agenda with the exception of the 22 units for
landfill. Council Member Price motioned to approve the Consent Agenda with correction to
Council Minutes and Line Item Charge for Landfill and Council Member Gubler seconded the
motion. All were in favor, motion carried.
Adoption of Cable Television Ordinance #165-14-11: Maury Lee of Cable One introduced
himself and explained that the ordinance was for the use of easements to install cable for Cable
One. Mayor Andersen entertained a motion. Council President Case motioned we dispense with
the rule requiring the ordinance to be read in full and on three separate occasions and that we
pass the ordinance on all three readings. Council Member Geray seconded the motion.
Ordinance passed by roll call vote:
Bruce Case — Yes Thane Price — Yes
Dan Gubler — Yes Rob Geray — Yes
Approval of Backup Generator for Well #3: Director Prouse explained that the Backup
Generator was for Well #3 and is required (back-up power) by the drinking water regulations at a
cost of $58,100. Jolyn Louk asked where it would be located and would there be a building
around it. Director Prouse indicated that it would be near the small green building and that there
would be fencing around it for security. Council President Case asked about the cost of the
concrete pad. It was explained that it is not just a pad but would act as secondary containment.
Council Member Gubler motioned to approve appropriations for the generator. Council Member
Price seconded the motion. Ordinance passed by roll call vote:
Bruce Case — Yes Thane Price — Yes
Dan Gubler — Yes Rob Geray — Yes
Approval of Basketball League Agreement with School District #93: Mayor Andersen asked
for approval to move forward on an agreement between the City of Iona and School District #93.
Trent Dabell will draft the agreement stating that the School District will not charge us for
building use and we in turn would not charge them for use of the City Building including a no
conflict of interest clause. Everyone agreed to move forward with the agreement.
1
Approval of Amy Sullivan as Deputy Clerk: Mayor Andersen entertained a motion. Council
Member Gubler motioned to approve Treasurer Sullivan as Deputy Clerk. Council President
Case seconded the motion. Mayor Andersen — All were in favor. Motion carried.
Annexations: Two annexations were discussed, one located West of Crowley Rd/South of Iona
Rd and the other toward Ririe and Panarama. Rockwell would like to develop the property off of
Crowley. Jolyn Louk was concerned about size and provisions for apartments. It was stated that
1/4 acre lots were approved and that code prohibits anything under 1000 square feet and it has to
have an attached garage. Art Clark would like to develop the property along 55th by the LDS
Church on the Ririe Highway. It was indicated that he would pay for 8" line but the City needed
a 12" line. Jolyn Louk asked if the developer would pay for water hook up. Mayor Andersen
indicated that the developer would.
Trunk or Treat: The Mayor announced he would pick up 1st 2nd and 3rd place prizes for
participants. Everyone that helps will get to vote for their favorites. The City would provide hot
chocolate and doughnuts. Council Member Price suggested bringing lots of candy because there
is a big crowd.
Reports:
Council Member Gubler reported that the well was drilled and we were waiting for the pump to
be delivered. The City will exercise the pump once a month.
Treasurer Sullivan reported on the AIC Conference, which was excellent. The Treasurer
indicated that State Law requires two signers on checks. Treasurer Sullivan also stated that the
City participated in the raffle that supports the Scholarships for the AIC Conference.
Clerk Hammond acknowledged Jenna Moore for covering the office while Treasurer Sullivan
and Clerk Hammond were at the AIC Conference. Mrs. Moore was also commended by the
Library for taking great care of the City Building. Clerk Hammond appreciated the opportunity
to attend the AIC Conference and came back with a greater sense of pride knowing how well our
Mayor, Council and Staff work together to better the community.
Mayor Andersen stated there would be a Cloud Seeding Project meeting scheduled for October
1, 2012 at 9:00 am if anyone was interested. The Mayor requested Director Prouse and
Treasurer Sullivan to attend a meeting at Pioneer Park with the CHC Foundation at 4:00 pm on
September 26, 2012. Mayor Andersen asked the audience if there were any more questions.
David Louk, employee of Bonneville County, asked if signs in Iona were unreadable if he could
go ahead and replace them. Director Prouse stated that he could. Mayor Andersen excused the
Public.
Executive Session: According to Idaho Code 67-2345 — Council President Case motioned to
enter into Executive Session. Council Member Gubler seconded the motion.
8:00 Executive Session opened. 8:35 Executive Session closed.
Meeting adjourned 8:35
G?G
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CITY OF IONA
** B U D G E T R E P O R T*
FOR 083112
PAGE 3
**** GENERAL FUND ****
FUND ACCOUNT# ACCOUNT TITLE
ESTIMATED * *RECEIPTED** UNRECEIPTED PERCENT
REVENUE MTD YTD
BALANCE RECEIPTED
D01 305.000 STATE HIGHWAY USERS 52,000.00 .00 52,498.49 498.49- 100.96
)01 310.000 STATE REVENUE SHARING 44,000.00 18,981.79 56,573.69 12,573.69- 128.58
)01 315.000 STATE LIQUOR TAX 36,000.00 .00 37,192.00 1,192.00- 103.31
)01 320.000 BEER & DOG LICENSES 500.00 .00 315.00 185.00 63.00
)01 325.000 POLICE REVENUE 18,000.00 364.05 7,678.05 10,321.95 42.66
)01 330.000 INTEREST 500.00 17.95 171.50 328.50 34.30
)01 335.000 CABLE TV FRANCHISE 5,000.00 .00 4,264.66 735.34 85.29
)01 340.000 NATURAL GAS FRANCHISE 12,000.00 .00 9,942.05 2,057.95 82.85
101 345.000 POWER FRANCHISE 17,000.00 .00 20,188.91 3,188.91- 118.76
)01 355.000 BUILDING RENT 7,000.00 205.00 7,766.25 766.25- 110.95
)01 357.000 BUILDING INSPECTION FEES 12,000.00 6,440.00 31,999.20 19,999.20- 266.66
)01. 358.000 GRANTS 5,000.00 .00 3,000.00 2,000.00 60.00
)01. 360.000 PROPERTY TAX REVENUE 212,000.00 6,418.25 221,496.21 9,496.21- 104.48
)01 390.000 MISCELLANEOUS REVENUE 7,000.00 250.00 3,614.17 3,385.83 51.63
)01 395.000 RESERVES 60,000.00 .00 .00 60,000.00
**TOTAL GENERAL FUND REVENUE 488,000.00
32,677.04 456,700.18
31,299.82 93.59
**** GENERAL FUND ****
?UND ACCOUNT# ACCOUNT TITL£
ESTIMATED
EXPENSE
** E X P E N D E D**
MTD YTD
UNEXPENDED PERCENT
BALANCE EXPENDED
)01
n-
)ol
)03
)01
)01
) 01.
)01
)01
)01
)01
)01
)01
)01
)01
)01
)01
)01
)01
)01
)01
)01
)01
410.000 PAYROLL
420.000 RETIREMENT
422.000 HEALTH INSURANCE
424.000 PAYROLL TAXES
440.000 ELECTRICITY - NATURAL GAS
445.000 OFFICE SUPPLIES
446.000 TRAVEL
447.000 ADVERTISING
450.000 INSURANCE LIABILITY
455.000 LEGAL & AUDIT FEES
459.000 POLICE -PAYROLL
460.000 POLICE-COUNTY/DISPATCH
461.000 POLICE -RETIREMENT
462.000 POLICE -HEALTH INSURANCE
463.000 POLICE -TRAINING
464.000 POLICE -GENERAL
465.000 VEHICLE RENT
470.000 MAINTENANCE
472.000 BUILDING INSPECTIONS
475.000 CIVIL DEFENSE
480.000 LIBRARY
485.000 LAND ACQUISITION
490.000 CAPITAL IMPROVEMENTS
495.000 MISCELLANEOUS EXPENSE
57,000.00 10,204.97 43,250.97 13,749.03 75.88
12,000.00 1,532.77 15,557.63 3,557.63- 129.65
34,000.00 2,660.93 32,518.23 1,481.77 95.64
11,000.00 1,747.22 12,540.93 1,540.93�- 114.01
20,000.00 796.90 17,177.60 2,822.40 85.89
8,000.00 1,004.89 8,479.27 479.27- 105.99
5,000.00 380.00 2,950.37 2,099.63 59.01
1,500.00 .00 528.71 971.29 35.25
9,000.00 .00 6,681.00 2,319.00 74.23
12,000.00 800.00 13,000.00 1,000.00- 108.33
61,000.00 4,856.00 49,641.38 11,358.62 81.38
14,500.00 4,561.19 22,531.14 8,031.14- 155.39
7,000.00 521.05 6,297.74 702.26 89.97
12,000.00 1,283.27 13,364.57 1,364.57- 111.37
8,000.00 .00 2,125.52 5,874.48 26.57
18,000.00 1,026.89 12,679.14 5,320.86 70.44
5,000.00 .00 .00 5,000.00
90,000.00 9,368.93 76,901.17 13,098.83 85.45
10,000.00 4,210.04 25,762.89 15,762.89- 257.63
.00 .00 .00
2,000.00 .00 .00 2,000.00
10,000.00 .00 .00 10,000.00
73,000.00 3,730.75 54,031.18 18,968.82 74.02
6,000.00 1,242.20 10,458.00 2,458.00- 130.73
**TOTAL GENERAL FUND EXPENSES 488,000.00
**NET EXCESS OR DEFICIENCY(-)
49,948.00 426,477.44
61,522.56 87.39
17,270.96-
30,222.74 30,222.74-
CITY OF IONA
* *BUDGET R E P O R T*
FOR 083112 PAGE 5
WATER FUND ****
FUND ACCOUNT# ACCOUNT TITLE
ESTIMATED * *RECEIPTED* UNRECEIPTED PERCENT
REVENUE
MTD YTD
BALANCE RECEIPTED
002 305.000 COLLECTIONS 185,000.00 14,301.50 174,524.32 10,475.68 94.34
002 310.000 HOOK UP FEES 36,000.00 12,000.00 60,000.00 24,000.00- 166.67
002 315.000 INTEREST 500.00 12.27 140.59 359.41 28.12
002 350.000 TANK REPLACEMENT FUND 50,000.00 .00 .00 50,000.00
002 358.000 GRANTS 5,500.00 .00 .00 5,500.00
002 395.000 RESERVES 50,000.00 .00 .00 50,000.00
002 397.000 WATER BOND .00 .00 .00
**TOTAL WATER FUND REVENUE 327,000.00
26,313.77 234,664.91
92,335.09 71.76
**** WATER FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT
FUND ACCOUNT# ACCOUNT TITLE
EXPENSE MTD YTD BALANCE EXPENDED
002 410.000 SALARIES & BENEFITS 63,000.00 .00 60,000.00 3,000.00 95.24
002 440.000 ELECTRICITY 27,000.00 5,552.93 38,257.47 11,257.47- 141.69
002 445.000 OFFICE, SUPPLIES, LEGAL 8,000.00 1,326.66 8,832.08 832.08- 110.40
002 450.000 ENGINEERING COSTS 10,000.00 .00 4,383.75 5,616.25 43.64
002 460.000 VEHICLE EXPENSE .00 .00 .00
002 465.000 VEHICLE RENT 7,000.00 .00 .00 7,000.00
470.000 REPAIRS & MAINTENANCE 52,000.00 2,306.28 23,532.63 28,467.37 45.26
Tuz 480.000 BOND PAYMENT .00 .00 .00
002 482.000 BOND INTEREST .00 .00 .00
002 485.000 TANK REPLACEMENT FUND 90,000.00 .00 .00 90,000.00
002 490.000 CAPITAL IMPROVEMENTS 70,000.00 3,730.75 11,192.25 58,807.75 15.99
002 497.000 WATER SYSTEM UPATE .00 .00 .00
**TOTAL WATER FUND EXPENSE 327,000.00
12,916.62 146,198.18
180,801.82 44.71
**NET EXCESS OR DEFICIENCY(-) 13,397.15
88,466.73 88,466.73-
CITY OF IONA
** B U D G E T R E P O R T*
FOR 083112
PAGE 7
ON
**** RECREATION FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
)04 305.000 BASEBALL FEES 20,000.00 .00 26,598.70 6,598.70- 132.99
J04 310.000 SHELTER RENTAL 250.00 .00 60.00 190.00 24.00
004 320.000 WESTERN BOYS FEES 250.00 .00 .00 250.00
J04 395.000 RESERVES .00 .00 .00
**TOTAL RECREATION FUND REVENUE 20,500.00 .00 26,658.70 6,158.70- 130.04
**** RECREATION FUND ****
ESTIMATED ** E X P E N D E D**
UNEXPENDED PERCENT
ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED
)04 410.000 RECREATION EQUIPMENT
)04 415.000 RECREATION LABOR
)04 420.000 BASEBALL SUPPLIES
)04 470.000 RECREATION MAINTENANCE
2,500.00 .00 24.00 2,476.00 .96
8,000.00 .00 11,061.53 3,061.53- 138.27
7,000.00 86.00 9,417.97 2,417.97- 134.54
3,000.00 .00 860.00 2,140.00 28.67
**TOTAL RECREATION FUND EXPENSE 20,500.00
**NET EXCESS OR DEFICIENCY(-)
86.00 21,363.50
863.50- 104.21
86.00-
5,295.20 5,295.20-
CITY OF IONA
*BUDGET R E P O R T*
'OR 083112
PAGE 6
*** EQUIP REPLACEMENT **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
'UND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
)03 305.000 EQUIP RENT --WATER 5,000.00 .00 .00 5,000.00
)03 310.000 EQUIP RENT --GENERAL 5,000.00 .00 .00 5,000.00
)03 395.000 EQUIP RESERVES --WATER 40,000.00 .00 .00 40,000.00
)03 396.000 EQUIP RESERVES --GENERAL 40,000.00 .00 .00 40,000.00
**TOTAL EQUIP REPLACEMENT REVENUE
90,000.00 .00 .00 90,000.00
**** EQUIP REPLACEMENT **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT
'UND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED
q03 410.000 EQUIP REPLACEMENT --WATER 45,000.00 .00 .00 45,000.00
iO3 415.000 EQUIP REPLACEMENT --GENERAL 45,000.00 .00 .00 45,000.00
,03 490.000 EQUIPMENT PURCHASE .00 .00 .00
**TOTAL EQUIP REPLACEMENT EXPENSE
90,000.00 .00 .00 90,000.00
**NET EXCESS OR DEFICIENCY(-) .00
.00 .00
CITY OF IONA
BANK REPORT
DATE
8/31 /2012
BANK OF COMMERCE
GENERAL CHECKING
$22,216.66
WATER CHECKING
$3,807.00
GENERAL SAVINGS
$138,770.84
WATER SAVINGS
$111,256.98
KEY BANK
GENERAL SAVINGS
$157,559.13
WATER SAVINGS
$52,519.71
WELLS FARGO
GENVAL SAVINGS
$50,006.98
WATER SAVINGS
$51,924.19
ZIONS BANK
GENERAL SAVINGS
$101,086.77
WATER SAVINGS
$150,168.93
TOTAL
$839,317.19