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Home My Public Portal About2016-08-011 REGULAR COUNCIL MEETING, AUGUST 1, 2016 CALL TO ORDER The Regular Council Meeting of August 1, 2016, was convened at 6:00 P.M. by Mayor Carrie Tergin. ROLL CALL The following Council Members were present for the roll call: Present: Costales, Graham, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Absent: Branch and Henry A quorum was declared present. ADOPTION OF THE AGENDA A motion was made by Councilman Prather to adopt the agenda as published, seconded by Councilman Mihalevich, and approved unanimously. MOMENT OF SILENCE: Mayor Tergin called for a moment of silence in memory Mr. Richard (“Dick”) Crader who passed away on July 28. Mr. Crader had served as a City Councilman from 1979 -1981 and was a City employee from 1982-2003. BOY SCOUT RECOGNITION: Mayor Tergin noted that Boy Scouts were in the audience and asked them to come forward to introduce themselves, their troop, and state what badges they were working towards. Two Scouts were present from Immaculate Conception Troop 6, working on their Citizenship in the Community badge; one Scout was present from Trinity Lutheran School Troop 8, working on his Communications badge. Mayor Tergin welcomed the troops and wished them well in their Scouting activities. MISCELLANEOUS AGENDA ITEMS 2 REGULAR COUNCIL MEETING, AUGUST 1, 2016 Mayor Tergin thanked City staff from the City’s Fire, Police, and Public Works Departments called out during the recent heavy rain storms to respond to citizens affected by flash flooding. Mayor Tergin read and presented a proclamation for “German Heritage Corridor” to Ms. Maura Gray of the Missouri Humanities Council. Ms. Gray thanked the Mayor and City for this recognition of the state’s German heritage. PUBLIC HEARINGS There were no public hearings scheduled for this time. APPOINTMENTS BY THE MAYOR No appointments were recommended at this time. PRESENTATIONS FROM STAFF, CONSULTANTS, AND INVITED GUESTS Mr. Joe Wilson made a presentation regarding the Missouri River MR340 event which recently occurred. Mr. Wilson shared photos of the event and thanked the City for presenting the first paddlers to arrive in Jefferson City with a City Coin and a letter from Mayor Tergin. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF Mayor Tergin reminded citizens that August 2 was election day and that the City’s half- cent sales tax extension issue was on the ballot. City Counselor Drew Hilpert announced that the Truman Hotel TIF issue was tentatively scheduled to come before the Council as a bill introduced at the August 15 Counci l meeting at which time the developer and the City’s legal representative, Mr. Joe Lauber, would make their presentations at that meeting. The public would have an opportunity to provide input at a public hearing scheduled for the Tuesday, September 6, Council meeting. 3 REGULAR COUNCIL MEETING, AUGUST 1, 2016 Councilman Prather, Chair of the Finance Committee, announced the next Budget Committee meeting would be held Thursday, August 4 at 5:30 P.M. Planning & Protective Services Director Janice McMillan announced that the City was accepting applications through Friday, August 12, 2016, for the Rental Façade Improvement Program as part of the Neighborhood Reinvestment Act program. Applications received by the deadline would be evaluated according to Section 25-145 of the City Code. More information may be found on the City’s website, or by calling 573-634-6410. LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE No report was given at this time. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS No one signed up to make presentations at this time. CONSENT AGENDA The following items were brought before the Council for approval by Consent: a. Minutes of City Council Meetings: July 11 and July 18, 2016 b. Renewal (Year 4) - $221,000.00 Contract with All Seasons Lawn Care for Yard Waste Drop Off and Composting Services c. Accepting an estimated $40,000.00 Sole Source SS/Q1406 bid of Red the Uniform Tailor for Police Uniform Clothing. d. Accepting Estimated $226,644.00 Bid of Compass Minerals for Sodium Chloride e. Accepting $262,865.00 HUD Community Development Block Grant (“CDBG”) A motion was made by Councilman Costales to approve the Consent Agenda as presented, seconded by Councilwoman Ward, and approved unanimously. BILLS INTRODUCED 2016-29 sponsored by Councilman Henry, entitled 4 REGULAR COUNCIL MEETING, AUGUST 1, 2016 AN ORDINANCE AMENDING CHAPTER 29 (SEWERS AND SEWAGE DISPOSAL), SEC. 29-132 (DISBURSAL OF FUNDS), OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI, TO REFLECT ACTUAL SEWER BOND COVENANTS AND CITY FINANCIAL POLICIES. 2016-30 sponsored by Councilman Prather, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ADOPTING A BUDGET AND PERSONNEL CLASSIFICATION PLAN FOR THE CITY FOR THE PERIOD OF NOVEMBER 1, 2016, TO OCTOBER 31, 2017, AND APPROPRIATING MONEY IN THE CITY TREASURY TO PAY THE COST OF OPERATING THE CITY GOVERNMENT DURING THAT PERIOD IN ACCORDANCE WITH THE BUDGET. 2016-31 sponsored by Councilman Prather, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, PROVIDING FOR THE LEVY OF CITY TAXES AND ESTABLISHING THE RATE OF TAXATION FOR THE CITY OF JEFFERSON, MISSOURI, FOR THE YEAR 2016. 2016-32 sponsored by Councilman Graham, entitled AN ORDINANCE AMENDING SECTION 19-401, (MOTOR VEHICLES AND TRAFFIC), SCHEDULE G (STOP INTERSECTIONS), SUBPARAGRAPH B (OTHER SPECIFIED INTERSECTIONS), OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI, PERTAINING TO GEORGETOWN ROAD AND NEW BEDFORD COURT. 2016-33 sponsored by Councilman Henry, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $148,225.00 AGREEMENT WITH PURE TECHNOLOGIES U.S., INC., FOR THE FORCEMAIN EVALUATIONS PROJECT. 2016-34 sponsored by Councilman Henry, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $1,109,803.57 AGREEMENT WITH JEFFERSON ASPHALT COMPANY FOR THE 2016 MILL AND OVERLAY PROJECT. 2016-35 sponsored by Councilman Henry, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $201,135.51 AGREEMENT WITH MUSSELMAN & HALL CONTRACTORS, LLC, FOR THE 2016 FOG SEAL PROJECT. 5 REGULAR COUNCIL MEETING, AUGUST 1, 2016 2016-36 sponsored by Councilman Graham, entitled AN ORDINANCE AMENDING SECTION 19-401, (MOTOR VEHICLES AND TRAFFIC), SCHEDULE J (PARKING PROHIBITED), SUBPARAGRAPH (A), OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI, PERTAINING TO PORTIONS OF WOODLAWN STREET. BILLS PENDING 2016-20 sponsored by Councilman Branch, entitled AN ORDINANCE AMENDING THE CODE OF THE CITY OF JEFFERSON, MISSOURI, CHAPTER 7 (BOARDS AND COMMISSIONS), ARTICLE II, PERTAINING TO THE ENVIRONMENTAL QUALITY COMMISSION. Bill 2016-20 was read third time by title, placed on final passage , and passed by the following roll-call vote as Ordinance 15543: Aye: Costales, Graham, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None 2016-21 sponsored by Councilman Branch, entitled AN ORDINANCE AMENDING THE CODE OF THE CITY OF JEFFERSON, MISSOURI, BY UPDATING CHAPTER 7 (BOARDS AND COMMISSIONS), ARTICLE XVI (CULTURAL ARTS COMMISSION), TO COORDINATE THE EFFORTS OF THE CULTURAL ARTS COMMISSION WITH THE PARKS, RECREATION, AND FORESTRY DEPARTMENT. Bill 2016-21 was read third time by title, placed on final passage , and passed by the following roll-call vote as Ordinance 15544: Aye: Costales, Graham, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None 2016-22 sponsored by Councilman Branch, entitled AN ORDINANCE AMENDING THE CODE OF THE CITY OF JEFFERSON, MISSOURI, PERTAINING TO GRANT APPLICATION AND ACCEPTENCE REQUIREMENTS TO ALLOW THE CITY ADMINISTRATOR TO APPROVE AND ACCEPT GRANTS WHICH 6 REGULAR COUNCIL MEETING, AUGUST 1, 2016 DO NOT REQUIRE MORE THAN A $5,000.00 MATCH IN FUNDS BY THE CITY OF JEFFERSON; AND AMENDING THE FINANCIAL POLICY OF THE CITY OF JEFFERSON. Bill 2016-22 was read third time by title and placed on final passage. A motion was made by Councilman Costales to amend Bill 2016-22 by increasing the $5,000.00 which the City Administrator could authorize to $25,000.00. The motion was seconded by Councilman Mihalevich, and approved with Councilman Prather voting “Nay.” Bill 2016 - 22 was passed, as amended, by the following roll-call vote as Ordinance 15545: Aye: Costales, Graham, Hussey, Mihalevich, Schreiber, Ward, and Wiseman Nay: Prather 2016-23 sponsored by Councilman Henry, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $1,116,588.93 AGREEMENT WITH MERA EXCAVATING, LLC, FOR THE HAYSELTON PUMP STATION, FORCEMAIN AND GRAVITY SEWER – CONTRACT A. Bill 2016-23 was read third time by title, placed on final passage , and passed by the following roll-call vote as Ordinance 15546: Aye: Costales, Graham, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None 2016-24 sponsored by Councilman Henry, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $321,087.00 AGREEMENT WITH APLEX, INC., FOR THE EAST CIRCLE SANITARY SEWER MAIN REPLACEMENT – CONTRACT B. Bill 2016-24 was read third time by title, placed on final passage , and passed by the following roll-call vote as Ordinance 15547: Aye: Costales, Graham, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None 2016-25 sponsored by Councilman Henry, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE 7 REGULAR COUNCIL MEETING, AUGUST 1, 2016 MAYOR AND CITY CLERK TO EXECUTE A $299,997.00 AGREEMENT WITH CONCRETE SOLUTION, LLC, FOR THE SIDEWALK AND PARKING IMPROVEMENTS (E. HIGH ST. & ADAMS ST.) PROJECT AND THE APPROVAL OF FUNDING FOR SAID CONSTRUCTION. Bill 2016-25 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 15548: Aye: Costales, Graham, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None 2016-26 sponsored by Councilman Graham, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $133,523.75 AGREEMENT WITH TWEHOUS EXCAVATING CO., INC., FOR THE FIRE STATION 1 AND 4 PAVEMENT REPLACEMENT PROJECT. Bill 2016-26 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 15549: Aye: Costales, Graham, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None 2016-27 sponsored by Councilman Henry, entitled AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A DEVELOPMENT AGREEMENT WITH SPECIAL OLYMPICS MISSOURI, INC. (“SOMO”), PERTAINING TO THE CONSTRUCTION OF A SANITARY SEWER TO THE SOMO MULTIPURPOSE TRAINING FACILITY. Bill 2016-27 was read third time by title, placed on final passage , and passed by the following roll-call vote as Ordinance 15550: Aye: Costales, Graham, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None INFORMAL CALENDAR 8 REGULAR COUNCIL MEETING, AUGUST 1, 2016 There were no items on the Informal Calendar. RESOLUTIONS RS2016-17 sponsored by Councilman Henry, entitled: A RESOLUTION AUTHORIZING THE CITY OF JEFFERSON TO APPLY FOR THE “DRIVE SOBER OR GET PULLED OVER” DWI ENFORCEMENT CAMPAIGN GRANT. A motion was made by Councilman Costales for adoption of Resolution RS2016-17 as presented, seconded by Councilman Prather, and approved unanimously by the following roll-call vote: Aye: Costales, Graham, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS Mr. Kent Montgomery made a presentation on behalf of his company regarding disposing of City surplus property by internet sales. Following Mr. Montgomery’s presentation, Mayor Tergin recommended that he register with the City’s Purchasing Division to get on the vendor list for products and services. COUNCIL AND STAFF RESPONSE TO PRESENTATIONS FROM THE GALLERY There were no responses made at this time. NEW BUSINESS Mayor Tergin stated that this was Drew Hilpert’s last Council meeting as City Counselor as he had accepted a position in Springfield, MO. She wished him well on his new position and his family’s move to Springfield. Mr. Hilpert made farewell comments to the Mayor, Council, and City staff with whom he had worked for the past ten years. UNFINISHED BUSINESS There was no unfinished business brought forward at this time. 9 REGULAR COUNCIL MEETING, AUGUST 1, 2016 APPROVAL OF CLOSED SESSION MINUTES A motion was made by Councilman Hussey to approve the July 18, 2016, Closed Session Minutes. The motion was seconded by Councilman Costales, and approved by the following roll-call vote: Aye: Costales, Graham, Hussey, Mihalevich, Prather, Schreiber, Ward, and Wiseman Nay: None ADJOURNMENT As no other business was brought before the Council, Mayor Ter gin adjourned the meeting at 7:00 P.M.