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Home My Public Portal About03-07-2022 Village Board MinutesVILLAGE OF PLAINFIELD MEETING MINUTES MARCH 7, 2022 AT: VILLAGE HALL BOARD PRESENT: J.ARGOUDELIS, H.BENTON, K.CALKINS, C.LARSON, T.RUANE, AND B.WOJOWSKI. BOARD ABSENT: P.KALKANIS. OTHERS PRESENT: J.BLAKEMORE, ADMININISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; L.HAUSMANN, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; S.THREEWITT, LEAD ENGINEER; D.KISSEL, WASTEWATER SUPERINTENDENT; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT MANAGER; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Kalkanis was absent, all other Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 22 persons in the audience. PRESIDENTIAL COMMENTS Mayor Argoudelis read a Proclamation for Ukraine Solidarity and noted that representatives could not be present tonight, but would be present at the March 14, 2022 Committee of the Whole Workshop to accept the Proclamation. TRUSTEES COMMENTS Trustee Wojowski commented on the gun recovery at Plainfield East High School and thanked the officers for their efforts. Trustee Benton: • Commented on the war in Ukraine. • Commented on the tax levy discussion from last week's Committee of the Whole Workshop. Trustee Larson comment on the tax levy discussion and expressed concern on lowering today to raise tomorrow. Trustee Ruane: • Commented on the tax levy discussion and stated that there are other ways to save our residents money. • Commented on the war in Ukraine and encouraged everyone to support Ukraine. PUBLIC COMMENTS (3-5 minutes) Kevin Kroll encouraged the Board to approve Bronk Farm. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Benton moved to amend the Agenda to remove the James Street Pump Station Improvements under the Public Works Report. Second by Trustee Ruane. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes — March 7, 2022 Page 2 Trustee Wojowski moved to approve the Amended Agenda. Second by Trustee Benton. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried. 2) CONSENT AGENDA Trustee Ruane moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on February 7, 2022. b) Bills Paid and Bills Payable Reports for March 7, 2022. c) Cash & Investment, Revenue, and Expenditure Reports for January, 2022. d) Approve the renewal of the annual GIS Software Maintenance agreement with ESRI for the amount not to exceed $16,404.00. Second by Trustee Benton. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, abstain; Ruane, yes; Wojowski, yes. 4 yes, 0 no, 1 absent, 1 abstain. Motion carried. 3) TRACY, JOHNSON & WILSON Trustee Benton moved to authorize payment to Tracy, Johnson & Wilson in the amount of $5,332.50. Second by Trustee Ruane. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, no; Ruane, yes; Wojowski, yes. 4 yes, 1 no, 1 absent. Motion carried. 4) BRONK FARM (CASE NUMBER 1948-101121.AA.SU.SPR.PP) Trustee Larson moved to open a Public Hearing to consider public comments on the annexation agreement for the proposed residential development commonly known as Bronk Farm and located at the southwest corner of 127th Street and Van Dyke Road. Second by Trustee Benton. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Calkins expressed concern regarding the proposed development and noted that land should be saved for future medical purposes. Trustee Benton moved to adopt Ordinance No. 3545, authorizing execution of an annexation agreement for the project commonly known as Bronk Farm, consisting of up to 450 homes located at the southwest corner of 127th Street and Van Dyke Road. Second by Trustee Larson. Vote by roll call. Benton, yes; Calkins, no; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes; Argoudelis, yes. 5 yes, 1 no, 1 absent. Motion carried. Trustee Ruane moved to adopt Ordinance No. 3546, annexing the subject property. Second by Trustee Larson. Vote by roll call. Benton, yes; Calkins, no; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 4 yes, 1 no, 1 absent. Motion carried. Trustee Ruane moved to adopt Ordinance No. 3547, approving the special use for planned development for the project commonly known as Bronk Farm. Second by Trustee Larson. Vote by roll call. Benton, yes; Calkins, no; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 4 yes, 1 no, 1 absent. Motion carried. Trustee Larson moved to approve the preliminary plat for Bronk Farm, subject to the stipulations noted in the staff report. Second by Trustee Ruane. Vote by roll call. Benton, yes; Calkins, no; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 4 yes, 1 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes — March 7, 2022 Page 3 Trustee Larson moved to approve the site plan review for the townhome neighborhood within Bronk Farm, subject to the stipulations noted in the staff report. Second by Trustee Ruane. Vote by roll call. Benton, yes; Calkins, no; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 4 yes, 1 no, 1 absent. Motion carried. 5) LUNA AZUL MASSAGE & SPA (CASE 1954-010622.SU) Trustee Benton moved to adopt Ordinance No. 3548, granting approval of the special use permit for a massage therapy business at 14722 S. Naperville Road, Unit 100, for the business commonly known as Luna Azul Massage & Spa. Second by Trustee Larson. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried. 6) HARVEST MOON TATTOO COMPANY (CASE NO. 1956-011322.SU) Trustee Larson moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval of a special use for planned development to permit a tattoo/body art business at 14722 S. Naperville -Plainfield Road, Unit 114. Second by Trustee Benton. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried. 7) OASIS SENIOR LIVING FACILITY (CASE NO. 1958-020422.SPR) Jon Proulx stated that the petitioner, Oasis Senior Living, is proposing to construct a 64,653 square foot senior living on 4.37 acres of the Crossroads Development located at the SEC of Wallin Drive and 143rd Street (approx. address 24700 Presidential Ave). The petitioner is seeking approval of the development's site plan review. Mayor Argoudelis commented on landscaping and thought there were too many Honey locust and Maple trees. Trustee Ruane questioned the east side and the applicant pointed out that there will be a courtyard on the east side. Trustee Wojowski moved to approve the site plan review for the Oasis Senior Living Facility located on Lot 3 of the Crossroads Business Center. Second by Trustee Larson. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried. 8) 2022 FARMERS MARKET Trustee Larson moved to approve the 2022 Farmers Market to be held every Sunday, June 5 through September 11, 2022 from 11:00 a.m. to 3:00 p.m. at the Plainfield Public Library parking lot (east side of library building) and adjacent municipal parking lot (north side of library building). Second by Trustee Benton. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried. 9) 2022 CRUISE NIGHTS Trustee Larson moved to approve the 2022 Cruise Nights and associated road closures to be held every Tuesday, June 7 through August 23, 2022 from 5:30 p.m. to 8:30 p.m. Second by Trustee Village of Plainfield Meeting Minutes — March 7, 2022 Page 4 Wojowski. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried. 10) 2022 FAST CAT 10K Trustee Ruane moved to approve the 2022 Fast Cat 10K and associated road closures to be held on Saturday, April 3, 2022 at 8:30 a.m. Second by Trustee Larson. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried. 11) 2022 HARVEST 5K Trustee Larson moved to approve the 2022 Harvest 5K and associated road closures to be held on Sunday, September 25, 2022 at 8:30 a.m. Second by Trustee Ruane. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT Trustee Benton moved to adopt Resolution No. 1811, authorizing a third amendment to the intergovernmental agreement dated as of May 5, 2020 with Pace, the Suburban Bus Division of the Regional Transportation Authority, an Illinois Municipal Corporation. Second by Trustee Wojowski. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Benton moved to adopt Resolution No. 1812, authorizing a second amendment to the Design Build Agreement with Northern Builders, Inc. Second by Trustee Wojowski. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Larson moved to authorize the Village Administrator to execute a change order with Northern Builders per change order dated December 29, 2021, in the amount of $66,402.00 for commodity related overages, as requested by Northern Builders for the new PEMA facility per the contract originally approved on April 5, 2021. Second by Trustee Benton. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, no. 4 yes, 1 no, 1 absent. Motion carried. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Lonnie Spires presented the Building and Code Compliance Reports for January and February, 2022. Village of Plainfield Meeting Minutes — March 7, 2022 Page 5 PUBLIC WORKS REPORT Trustee Wojowski moved to authorize the Village President to execute a Work Order with Baxter & Woodman for the Transportation Plan Update at a total cost not to exceed $143,600.00. Second by Trustee Larson. Vote by roll call. Benton, yes; Calkins, no; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 4 yes, 1 no, 1 absent. Motion carried. Trustee Wojowski moved to authorize the Village President to execute a Work Order with Baxter & Woodman for the construction engineering services needed for the 2022 MFT and Non-MFT Street Improvement Programs at a total cost not to exceed $263,440.00. Second by Trustee Larson. Vote by roll call. Benton, yes; Calkins, no; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 4 yes, 1 no, 1 absent. Motion carried. Trustee Benton moved to authorize the Village President to execute a professional service Agreement with HR Green, Inc. for general engineering assistance concerning ROW management policies and procedures for the Village of Plainfield in the amount not to exceed $27,898.00. Second by Trustee Larson. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried. The James Street Pump Station Improvements item was removed from the Agenda — no discussion or action taken. Trustee Ruane moved to authorize the purchase of a 2022 aerator/fountain from Reinders Inc., the supplier providing the lowest cost proposal, at a total cost not to exceed $37,817.65. Second by Trustee Larson. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT Trustee Benton moved to authorize the purchase of two (2) portable Motorola APX6000 series radios from Chicago Communications for a total cost of $13,438.70. Second by Trustee Calkins_. Vote by roll call. Benton, yes; Calkins, yes; Kalkanis, absent; Larson, yes; Ruane, yes; Wojowski, yes. 5 yes, 0 no, 1 absent. Motion carried. Chief Konopek presented the Operations Report for January, 2022. ATTORNEY'S REPORT No Report. Mayor Argoudelis read the reminders. Trustee Benton moved to adjourn. Second by Trustee Calkins. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:30 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes — March 7, 2022 Page 6 VILLAGE OF PLAINFIELD PUBLIC HEARING MARCH 7, 2022 AT: VILLAGE HALL BOARD PRESENT: J.ARGOUDELIS, H.BENTON, K.CALKINS, C.LARSON, T.RUANE, AND B.WOJOWSKI. BOARD ABSENT: P.KALKANIS. OTHERS PRESENT: J.BLAKEMORE, ADMININISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; L.HAUSMANN, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; S.THREEWITT, LEAD ENGINEER; D.KISSEL, WASTEWATER SUPERINTENDENT; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT MANAGER; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. BRONK FARM (CASE NUMBER 1948-101121.AA.SU.SPR.PP) Mayor Argoudelis called the meeting to order at 7:25 p.m. Present roll call stands. Mr. Jon Proulx stated that the applicant is requesting annexation by annexation agreement and a special use for Planned Development for a 332 single-family and 118 townhome residential subdivision with four neighborhoods at the southwest corner of 127th Street and Van Dyke Road. Mr. Proulx noted that the proposed subdivision incorporates plans to help alleviate the stormwater flooding issues in the adjacent King's Crossing Subdivision. There were no public comments. Trustee Larson moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Benton. Voice Vote. All in favor, 0 opposed. Motion carried. The ri ng adjourned at 7:28 p.m. Michelle Gibas, Village Clerk